Agenda of Council - 28 November 2011

Council 28 November 2011

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 CONFIRMATION OF MINUTES - Council (Development) - 14 November 2011

2 APOLOGIES

3 DECLARATIONS OF INTEREST

4 Minutes of Lord Mayor

5 Public Forum

6 PETITIONS

7 RESCISSION MOTION

7.1 Free Access to Aquatic Centres .................................................................................

8 Economy and Development

8.1 15 Short Street, Wentworthville (Lot 15 DP 1036394)

8.2 289 Clyde Street, South Granville (Lot A DP 389750)

8.3 37 Midson Road (Former Eastwood Brickworks) Eastwood (Lot 10 DP 270605) (Lachlan Macquarie)

8.4 37 Park Road, Rydalmere
(LOT 5 DP 16517)(Elizabeth Macarthur Ward)

8.5 84 Kleins Road, Northmead (Lot 1 DP 513222) (Caroline Chisholm Ward)

8.6 20 Fennell Street, PARRAMATTA NSW 2150
Lot 1 DP 1277 (Arthur Phillip Ward)

8.7 21 Wentworth Street, Parramatta
Lot 5 DP 531926 & Lot 7 DP 555797

8.8 75 Sorrell Street & 8 Isabella Street, North Parramatta
Lot 1 DP 430258 & Lot 3 DP 430258

8.9 City Centre Planning Controls

8.10 Heritage Advisory Committee for October 2011

8.11 Riverforeshore Activation - proposed new foreshore play space

8.12 Comprehensive Heritage Review

8.13 Westmead Precinct Planning Framework

9 Community and Neighbourhood

9.1 Transfer of 356 Old Windsor Road in Seven Hills as Public Reserve

9.2 Aboriginal and Torres Strait Islander Advisory Committee Meetings 25 October 2011 and application for membership

9.3 Access Advisory Committee Minutes 18 October 2011

9.4 Homelessness Policy and Implementation Plan

9.5 Affordable Housing Task Force and Affordable Rental Housing SEPP 2009

10 Governance and Corporate

10.1 To present the 2010/11 Financial Report and Auditors Report to the public.

10.2 Delivery Program and Operational Plan – Quarterly Review September 2011

10.3 Investments Report for September 2011

10.4 Minor Amendments to Council's Public Interest Disclosures Policy

10.5 Disclosure of Interests Register as at 30 September 2011

10.6 Melita Stadium - Proposed Sublease from Parramatta Melita Eagles Sports Club Ltd to Granville Districts Soccer Football Club

10.7 Sale of 64 Phillip Street, Parramatta

10.8 ParraConnect Advisory Committe Minutes

10.9 Continuation of the ParraConnect Advisory Committee

10.10 Social Media for the Public Sector - 21 - 22 March 2012 - Melbourne

10.11 52nd Floodplain Management Association Conference - 21-24 February 2012 - Batemans Bay, NSW

11 Notices of Motion

11.1 Staff Organisational Structure

11.2 Audit of Recruitment Practices

12 Closed Session

12.1 Referral of Inspection report by the NSW Fire & Rescue (FRNSW)

This report is confidential in accordance with section 10A (2) (e) of the Local Government act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

12.2 Parramatta Design Excellence Advisory Panel

This report is confidential in accordance with section 10A (2) (a) of the Local Government act 1993 as the report contains personnel matters concerning particular individuals.

13 DECISIONS FROM CLOSED SESSION

14 QUESTION TIME

Council 28 November 2011 Item 8.1

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.1

SUBJECT 15 Short Street, Wentworthville (Lot 15 DP 1036394)

DESCRIPTION Demoltion, tree removal and construction of a residential flat building containing 12 units over basement carparking under the Affordable Rental Housing SEPP 2009.

REFERENCE DA/321/2011 - 17 May 2011

APPLICANT/S Mr G M Blazevic

OWNERS Mr G M Blazevic and Mrs J A Blazevic

REPORT OF Manager Development Services

DATE OF REPORT 4 November 2011

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination due to the nature of the development (affordable rental housing under the Affordable Rental Housing SEPP).

EXECUTIVE SUMMARY

The application seeks approval for the demolition, tree removal and construction of a residential flat building containing 12 units over basement carparking under the provisions of SEPP (Affordable Rental Housing) 2009.

The proposal has been submitted to Council as an infill housing development under the amended provisions of the SEPP. The proposed development was made prior to the amendments to the Affordable Rental Housing SEPP (ARHSEPP) and therefore the provisions under the ARHSEPP as originally gazetted have been applied in this assessment. The subject site is zoned 2C Residential under the provisions of Parramatta LEP 2001 which has an equivalent zoning to Zone R4 High Density Residential and which permits residential flat buildings. As such, the proposed in-fill affordable housing is permissible. It is noted that the subject site maintains a R4 High Density Residential zoning under PLEP 2011 which also permits residential flat buildings.

The subject site is ideally located in terms of the appropriate zoning and proximity to public transport. It is also acknowledged that the development form as a residential flat building would otherwise be typical and sympathetic with the current and future development pattern within the local area. However, the design of the development on merit is out character with the existing development (and future potential character) within the local area for the following reasons:

· The development fails to comply with the maximum FSR of the ARHSEPP as it proposes an FSR of 1.09:1 as defined under the Standard Instrument and a SEPP 1 Objection to vary the development standard has not been submitted.

· The proposal fails to satisfy the provisions of the ARHSEPP the development does not respond to the principles of State Environmental Policy 65 and the Residential Flat Design Code including aesthetics, scale, built form, landscaping, amenity and safety and security.

· The proposed development is inconsistent with the design requirements under PDCP 2005 and in particular, minimum frontage, side setback, flood mitigation, stormwater disposal, deep soil, landscaping, streetscape, driveway location, building façade and articulation, visual and acoustic privacy, building separation, overshadowing, building depth, housing diversity, safety and security.

The development application was advertised and notified to adjoining residents in accordance with the Notification DCP and 4 individual submissions were received. The main issues that have been raised in the submissions are traffic/parking, demolition works, waste generation, biodiversity, conditions of consent, pollution and the overburdening of the utilities. These issues have been fully considered in the S79C report attached.

Given the above, the development application is recommended for refusal.

It is noted that Council on 16 November 2011, received notice of a Class 1 Appeal being lodged in the Land and Environment Court for this matter.

RECOMMENDATION

(a) That Development Application No. 321/2011 for demolition, tree removal and construction of a residential flat building containing 12 units over basement carparking under the provisions of SEPP (Affordable Rental Housing) 2009 on land at 15 Short Street, Wentworthville be refused for the following reasons:

1. The proposal fails to comply with the maximum FSR provisions of State Environmental Planning Policy (Affordable Rental Housing) 2009 for residential flat buildings at 1.05:1 under Clause 13(2)(ii) as it proposes an FSR of 1.09:1 as defined under the Standard Instrument and a SEPP 1 Objection to vary the development standard has not been submitted.

2. The proposal fails to satisfy the provisions of State Environmental Planning Policy (Affordable Rental Housing) 2009 as it does not satisfy the provisions of State Environmental Planning Policy 65 and the Residential Flat Design Code including aesthetics, scale, built form, landscaping, amenity and safety and security.

3. The proposal fails to satisfy the provisions of State Environmental Planning Policy (Affordable Rental Housing) Amendments 2011 as it does not satisfy the local character provisions due to the design of the proposed development, particularly in relation to the development density and the merits of the design of the development.

4. The proposed development is contrary to the aims and objectives of Parramatta Local Environmental Plan 2001 and Parramatta Local Environmental Plan 2011 and the proposed residential flat building does not achieve the objectives of the 2C Residential and R4 High Density Residential zoning due to the bulk and scale of the development and that it is out of character with the area.

5. The proposed development is inconsistent with the requirements of Parramatta DCP 2005. The development does not comply with the design standards for minimum frontage, side setback, flood mitigation, stormwater disposal, deep soil, landscaping, streetscape, driveway location, building façade and articulation, visual and acoustic privacy, overshadowing, building separation, building depth, housing diversity, safety and security.

6. The proposal is not in the public interest.

(b) Further that the objectors be advised of Council’s decision.

Denise Fernandez

Senior Development Assessment Officer

Development Assessment Team

Attachments:

1 View	Section 79C Report	55 Pages
2 View	Location Plan	1 Page
3 View	Plans and Elevations	7 Pages
4	Confidential Plans - Floor Plans	4 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.2

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.2

SUBJECT 289 Clyde Street, South Granville (Lot A DP 389750)

DESCRIPTION Demolition, tree removal and construction of 3 x 2 storey townhouses under the Affordable Rental Housing SEPP.

REFERENCE DA/423/2011 - 22 June 2011

APPLICANT/S B Esbhi

OWNERS Mr S A M Al Obaid

REPORT OF Manager Development Services

DATE OF REPORT 4 November 2011

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination due to the nature of the development (affordable rental housing under the Affordable Rental Housing SEPP).

EXECUTIVE SUMMARY

The application seeks approval for the demolition, tree removal and construction of a multi unit housing development comprising 3 units under the provisions of SEPP (Affordable Rental Housing) 2009.

The proposal has been submitted to Council as an infill housing development under the amended provisions of the SEPP as the Development Application was lodged after the SEPP was amended.

In this case the provisions of the SEPP can only be applied where the proposed type of development is also permissible under another planning instrument. A significant issue here is that multi unit housing was permissible at the time of lodgement under Parramatta LEP 2001 but is prohibited under Parramatta LEP 2011. However, the transitional provisions of PLEP 2011 allow this application to be considered under PLEP 2001 because the latter is the planning instrument that applied t the time of lodgement.

PLEP 2011 was gazetted on 7 October 2011. Accordingly, the provisions under PLEP 2011 are certain. An assessment of the proposal has also been made against the ‘character test’ that forms part of the amended SEPP and in this case, the proposal is considered to be incompatible with the character of the surrounding location.

The development application was advertised and notified to adjoining residents in accordance with the Notification DCP and 1 individual submission and a petition does not contain addresses of the persons who signed the petition. Accordingly, the petition was considered as a single individual submission. The main issues that have been raised in the submissions are traffic and parking, the appropriateness of the development in the area and bulk and scale of the proposal. These issues have been fully considered in the S79C report attached.

The proposed development is contrary to the zoning provisions of the new Parramatta Local Environmental Plan 2011. Accordingly, the development application is recommended for refusal.

RECOMMENDATION

(a) That Development Application No. 423/2011 for demolition, tree removal and construction of 3 x 2 storey townhouses under the Affordable Rental Housing SEPP on land at 289 Clyde Street, South Granville be refused for the following reasons:

1. The proposal fails to satisfy the provisions of State Environmental Planning Policy (Affordable Rental Housing) 2009 as it does not satisfy the provisions of the Seniors Living Guidelines, including responding to context, site planning and design impact on streetscape and impact on neighbours.

2. The proposal fails to satisfy the provisions of the amended State Environmental Planning Policy (Affordable Rental Housing) 2009 as it does not satisfy the requirement to be compatible with the character of the local area as the assessment demonstrates that the proposed development will not be compatible with the existing and desired future character of the surrounding location.

3. The proposed development is contrary to the aims and objectives of Parramatta Local Environmental Plan 2011 whereby multi dwelling housing is prohibited development and inconsistent with the objectives of the R2 Low Density Residential zone.

4. The proposed development is inconsistent with the requirements of Parramatta DCP 2005. The development does not comply with the design standards for site frontage, height, street setback, side setback, streetscape, fences, visual privacy, acoustic privacy, building separation, safety and security, internal amenity and car parking.

5. The proposal is not in the public interest.

(b) Further that the objectors be advised of Council’s decision.

Denise Fernandez

Senior Development Assessment Officer

Development Assessment Services

Attachments:

1 View	Location Plan	1 Page
2 View	Section 79C Report	45 Pages
3 View	Architectural Plans	4 Pages
4	Confidential Internal Residential Floor Plan	2 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.3

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.3

SUBJECT 37 Midson Road (Former Eastwood Brickworks) Eastwood (Lot 10 DP 270605) (Lachlan Macquarie)

DESCRIPTION Stage 3.3.2 - construction of a 2 storey free standing dwelling and 8 x 2 storey dwellings (dual occupancy in design) on proposed lots 16-24. The application is seeking to vary Clause 38 (minimum allotment sizes) and Clause 40 (floor space ratios for development) of Council's Local Environmental Plan 2001 under the provisions of State Environmental Planning Policy No. 1.

REFERENCE DA/634/2011 - Lodged 15 September 2011

APPLICANT/S AVJBOS Eastwood Developments Pty Ltd

OWNERS AVJBOS Eastwood Developments Pty Ltd

REPORT OF Manager Development Services

DATE OF REPORT

2 November 2011

REASON FOR REFERRAL TO COUNCIL

The application has been referred to Council as the application seeks variations of greater than 10% to the allotment size/frontage control of clause 38(1)(b) and the floor space ratio control of clause 40(1) contained within Parramatta Local Environmental Plan 2001 and the application is accompanied by an objection under SEPP 1.

EXECUTIVE SUMMARY

The application seeks approval for the construction of one single dwelling and four dual occupancy developments (8 x two storey dwellings) in an approved subdivision of Lot 15 DP 270605 (DA/53/2011) on lots 16-24. The site forms part of the former Eastwood Brickworks housing estate.

The site is subject to the provisions of the Eastwood Brickworks Master Plan which was approved by Council in June 2003. A Master Plan is required under Clause 30 of Parramatta LEP 2001 for sites over 5000m2 to guide future development.

The dwellings have been designed taking into consideration the design principles of the Master Plan and achieve consistency in streetscape and are compatible with dwellings previously approved for the site.

In accordance with Council’s Notification DCP the application was notified to adjoining properties for 21 days and no submissions were received.

Despite the non compliances with the floor space ratio, and allotment size requirements of the Parramatta Local Environmental Plan the proposal is consistent with the 2A Residential zone objectives and the Eastwood Brickworks Master Plan.

The subject site is now zoned R2 Low Density Residential under Parramatta LEP 2011. The proposed development is permitted in the R2 zone. The proposal is consistent with the relevant objectives of the zone.

The proposed development is consistent with the Master Plan 2003 and has been assessed against the relevant sections of Section 79C of the EPA Act 1979.

Accordingly the application is recommended for approval subject to conditions.

RECOMMENDATION

(a) That Council support the variation to Clause 38 and Clause 40 of the PLEP 2001 under the provisions of SEPP 1.

(a) Further, that Council as the consent authority grant development consent to Development Application No. DA/634/2011 for construction of a 2 storey free standing dwelling and 8 x 2 storey dwellings (dual occupancy in design) on proposed lots 16-24 at 39A Midson Road (former Eastwood Brickworks) EASTWOOD for a period of five (5) years from the date on the Notice of Determination subject to the conditions contained in Attachment 1.

Ashleigh Matta

Development Assessment Officer

Attachments:

1 View	Section 79c Report	28 Pages
2 View	Locality Map	1 Page
3 View	Plans	20 Pages
4	Plans (Confidential)	10 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.4

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.4

SUBJECT 37 Park Road, Rydalmere
(LOT 5 DP 16517)(Elizabeth Macarthur Ward)

DESCRIPTION Demolition, tree removal and construction of a 2 storey townhouse development containing 5 dwellings over a basement carpark. The application is proposed under State Environmental Planning Policy (Affordable Rental Housing) 2009.

REFERENCE DA/73/2011 - Submitted 17 February 2011

APPLICANT/S Gus Fares Architects Pty Ltd

OWNERS Mr E G Nader & Mrs J Nader & Mr T T Nader & Mrs G Nader

REPORT OF Manager Development Services

DATE OF REPORT 7 NOVEMBER 2011

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination as the proposal is for infill housing under the SEPP (Affordable Rental Housing) 2009.

EXECUTIVE SUMMARY

The application seeks approval for demolition, tree removal and construction of a 2 storey townhouse development containing 5 dwellings over a basement carpark.

The proposal has been submitted to Council as infill housing under State Environmental Planning Policy (Affordable Rental Housing) 2009. The proposed development is a permissible land use within the Residential 2(b) zoning under LEP 2001 and within the Residential R4 zoning under LEP 2011. The proposed development is also permissible under the State Environmental Planning Policy (Affordable Rental Housing) Amendment 2011.

The application is subject to a savings clause under the SEPP that requires Council to consider compatibility with the character of the surrounding local area. This process has found the development to be compatible with the existing wider local area and the likely future character of the area.

In response to the initial notification of the application 3 submissions from 1 household and 1 confidential submission were received. Following the receipt of amended plans, a further notification resulted in 4 submissions from 1 household and 8 other submissions being received. In total, 9 households objected to the proposed development. The main issues raised in the submissions included the development being out of character with the local area, parking impacts, noise impacts, construction impacts, overshadowing and overlooking. The public submissions are considered within the Section 79C assessment report contained in Attachment 1.

The application is recommended for a deferred commencement consent as further information is required with respect to the creation of an easement, provision of additional stormwater details and the submission of a final Landscape Plan. The proposal is considered to be acceptable as it complies with the provisions of SEPP (Affordable Rental Housing) 2009 and is consistent with the aims and objectives of Parramatta Local Environmental Plan 2001. Accordingly, the application is recommended for approval.

RECOMMENDATION

(a) That Development Application No. DA/73/2011 for the demolition, tree removal and construction of a 2 storey townhouse development containing 5 dwellings over a basement carpark under State Environmental Planning Policy (Affordable Rental Housing) 2009 on land at 37 Park Road, Rydalmere be approved via a deferred commencement consent as outlined in Attachment 1.

(b) Further, that the objectors be advised of Council’s determination of the application.

Kate Lafferty

Assessment Officer

Attachments:

1 View	Section 79C Assessment Report	78 Pages
2 View	Locality Map	1 Page
3 View	Plans & Elevations	10 Pages
4	Confidential Plans & Elevations	4 Pages

Council 28 November 2011 Item 8.5

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.5

SUBJECT 84 Kleins Road, Northmead (Lot 1 DP 513222) (Caroline Chisholm Ward)

DESCRIPTION Section 96(1a) application to modify Development Consent No. DA/1203/2005 (works to the Parramatta Baptist Church). Modifications include changes to the internal layout of the building and increasing the floor space by 96m2.

REFERENCE DA/1203/2005/A - Lodged 1 September 2011

APPLICANT/S Parramatta Baptist Church

OWNERS Parramatta Baptist Church

REPORT OF Manager Development Services

DATE OF REPORT

27 October 2011

REASON FOR REFERRAL TO COUNCIL

The application is referred to Council as the application proposes works to a place of public worship.

EXECUTIVE SUMMARY

DA/1203/2005 was approved under delegation for works to the Parramatta Baptist Church site involving tree removal, car park alterations, alterations and additions to the existing multi purpose hall to increase seating capacity to 250 seats, convert ground floor storage area into an extended meeting room area with a maximum capacity of 75 people, retention of the existing child care centre and demountable building, enlargement of the existing on site carpark and amount of on site parking, landscaping works and construction of an additional advertising sign adjacent to the Kleins Road frontage.

The Section 96(1A) application seeks approval for the following modifications:

· Alterations and additions to the ground floor multi purpose foyer and entry area, including:

o Increasing the building width by 1.27m to the southeast.

o Extending the foyer, including additional doors and glazing

o Revising the main entry walkway, awning and covered porch area, including rearrangement of disabled car parking spaces and shared pedestrian walkway and extension of paved courtyard to entry gate at Kleins Road.

· Alterations to the internal layout of the ground floor multi purpose hall facilities, including:

o Reorganising the planning of the cry room, meeting rooms, kitchen, store room and toilets

o Removal of reception and Pastor’s office

· Alterations and additions to the lower ground floor, including:

o Increasing the building width by 1.27m to the southeast to correspond with the amended ground floor above

o Sliding the external courtyard, stairs and access ramp southeast to accommodate the increased building width

o Altering the layout of existing meeting rooms, store rooms, disabled toilet, kitchenette, reception, foyer and internal stairwell access.

· Amending the roof design to incorporate a hipped roof element within the approved raked roof form. Extending the raked roof form to the south east to correspond with the increased building width.

The application was notified in accordance with Council’s Notification Policy and one submission was received. The adjoining neighbour requested that Parramatta Baptist Church replace the boundary fence along their boundary. The issue raised regarding dividing fences is a civil matter that should be discussed between neighbours under the Dividing Fences Act 1991.

The likely impacts of the proposed development have been assessed and the proposed modifications are considered acceptable.

Accordingly, the application is recommended for approval subject to conditions.

RECOMMENDATION

(a) That Council as the consent authority, modify development consent No. 1203/2005 in the following manner:

1. Modify condition no. 1 in the following manner:

1. The development is to be carried out in compliance with the following plans and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent:

Drawing N^o	Dated
DA02F – site development plan	15/07/10
DA03F – lower ground floor plan	04/06/10
DA04F – ground floor plan	04/06/10
DA05F – roof and mezzanine floor plan	04/06/10
DA06F – north and south elevations	04/06/10
DA07F – east and west elevations	04/06/10
DA08F – Sections AA & BB	04/06/10
DA09B – materials & finishes (north and south elevations)	10/11/05
DA10B – materials & finishes (east and west elevations)	10/11/05
DA12B- waste management site plan	10/11/05
L01D – landscape plan	8/06/06
C03 – Proposed Site Layout Key Plan and OSD Sizing	12/09/05
C04 – Drainage Plan Part 1	12/09/05
C05 – Drainage Plan Part 2	12/09/05
C06 – Drainage Plan Part 3	12/09/05
C07 – Details	12/09/05
C08 – Sediment and Erosion Plan	12/09/05

Document(s)	Dated
Acoustic report No. 3429-2 prepared by Day Design Pty Ltd	30/06/11
Waste management plan	10/11/05
Landscape Specification prepared by PSB Architecture	22/11/05

No construction works (including excavation) shall be undertaken prior to the release to the Construction Certificate.

Note: Further information on Construction Certificates can be obtained by contacting Customer Service on 9806 5359.

Reason: To ensure the work is carried out in accordance with the approved plans.

2. The following additional conditions shall be included:

49A. The measures required by the acoustic report No. 3429-2 prepared by Day Design Pty Ltd submitted with the development application (and Construction Certificate if applicable) shall be implemented prior to issue of any Occupation Certificate.

Reason: To minimise the impact of noise.

53. Noise and vibration from the use and operation of any plant and equipment and/or building services associated with the premises shall not give rise to "offensive noise' as defined by the Protection of the Environment Operations Act 1997.

Reason: To reduce noise levels.

(b) That objectors be advised of Council’s decision.

Ashleigh Matta

Development Assessment Officer

Attachments:

1 View	Section 79c Report	11 Pages
2 View	Plans	7 Pages
3 View	Locality Map	1 Page
4 View	Consent Letter for DA/1203/2005	13 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.6

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.6

SUBJECT 20 Fennell Street, PARRAMATTA NSW 2150
Lot 1 DP 1277 (Arthur Phillip Ward)

DESCRIPTION Proposed two storey addition to the rear of an existing heritage listed cottage. Approval is also sought to use the premises for commercial purposes.

REFERENCE DA/505/2011 - 22 July 2011

APPLICANT/S Kanebridge Group Pty Ltd

OWNERS Marcyves Pty Limited

REPORT OF Manager Development Services

DATE OF REPORT

3^rd November 2011

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination as the proposal is for alterations and additions to a heritage item of Local Significance.

EXECUTIVE SUMMARY

The application seeks approval for construction of a two storey addition to the rear of an existing heritage listed cottage and use of the premises for commercial purposes. The premises will be open from 9am to 5pm Monday to Friday and have 4 employees.

The cottage at 20 Fennell Street, PARRAMATTA NSW 2150 is listed as a Heritage item of local significance under Schedule 2 of Parramatta Local Environmental Plan 1996 (Heritage and Conservation) and attached to 22 Fennell Street, PARRAMATTA NSW 2150. The existing building is currently used as an office.

The application has been referred to Council's Heritage Advisor who has no objections to the proposal.

Approval is sought to use the premises for commercial purposes. Clause 27 of the Parramatta LEP 2001 allows for development of land for certain additional purposes. Under Schedule 3 of the PLEP 2001 “development for the purpose of restaurants and professional suites” can occur on the site with consent.

As the application was lodged prior to gazettal of the PLEP 2011, the provisions of the PLEP 2001 apply. The proposed offices are permissible with consent pursuant to Schedule 3 of the PLEP 2001.

Professional suites are not defined under the PLEP 2001, however, the use of the premises for commercial purposes, noted as offices on the plans is considered to comply with the intentions of the use of the terminology of “professional suites”. As such the proposal is permitted on the site with consent.

The neighbouring properties to the east and west are not used for residential purposes. The adjoining area to the north comprises of car parking areas for multi-unit housing developments near to the site. Commercial premises are located to the east and west of the site.

No submissions were received in respect of the application.

The proposed works to the heritage item and use of the cottage for commercial purposes complies with the Parramatta LEP 2001, LEP 1996 and Parramatta DCP 2005 and does not adversely compromise the amenity of surrounding properties.

Accordingly, the application is recommended for approval, subject to conditions.

RECOMMENDATION

(a) That Council as the consent authority, grant development consent to Development Application No. 505/2011 for the proposed two storey addition to the rear of an existing heritage listed cottage and use of the premises for commercial purposes at 20 Fennell Street, PARRAMATTA NSW 2150 subject to the conditions contained within Attachment 1.

David Little

Development Assessment Officer

Development Assessment Team

Attachments:

1 View	Section 79c Report	32 Pages
2 View	Locality Map	1 Page
3 View	Architectural Plans	11 Pages

Council 28 November 2011 Item 8.7

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.7

SUBJECT 21 Wentworth Street, Parramatta
Lot 5 DP 531926 & Lot 7 DP 555797

DESCRIPTION Fitout of existing cafe and increase in seating numbers

REFERENCE DA/628/2011 - Submitted 14th September 2011

APPLICANT/S A Sayan

OWNERS Better Buildings Pty Ltd

REPORT OF Manager Development Services

DATE OF REPORT 4^th November 2011

REASON FOR REFERRAL TO COUNCIL

The application is being referred to Council for determination as the site is listed as a heritage item.

EXECUTIVE SUMMARY

Approval is sought for the fit out of the existing café between the heritage listed building and the adjoining commercial building for the preparation of food and the provision of indoor and outdoor dining. The café was approved under DA/212/2010 with a seating capacity of 20 (indoor only) and no food preparation area. It is now proposed to provide a full kitchen and increased seating numbers from 20 to 40. The proposed outdoor dining (8 seats) is considered to be inappropriate as it is located in front of an unrelated adjacent tenancy, creating visual clutter and is considered to detract from the heritage significance of the heritage item at 21 Wentworth Street, Parramatta, therefore it has been deleted from the proposal and the total proposed seating capacity is 32.

The proposed use is defined as “food and drink premises” under the Parramatta City Centre LEP 2007. The proposal satisfies the definition of a “food and drink premises” and is permissible under the B3 Commercial Core zoning applying to the land.

The site is listed as a heritage item under Schedule 5 of Parramatta City Centre LEP 2007. The application was referred to Council’s Heritage Advisor who raises no concerns with the application.

The application was notified in accordance with Council’s Notification Policy and one submission was received. The issues raised are outlined in the S79C report and do not warrant refusal or further amendment of the proposal.

Accordingly, the application is recommended for approval subject to the deletion of the outdoor dining.

RECOMMENDATION

(a) That Council as the consent authority grant development consent to Development Application No. 628/2011 for the fit out of the existing café between the heritage listed building and the adjoining commercial building for the preparation of food and the provision of indoor dining on land at 21 Wentworth Street, Parramatta subject to conditions contained within Attachment 1.

(b) That the objector/s be advised of Councils decision.

Attachments:

1 View	S79C Report	17 Pages
2 View	Locality Map	1 Page
3 View	Plans and Elevations	4 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.8

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.8

SUBJECT 75 Sorrell Street & 8 Isabella Street, North Parramatta
Lot 1 DP 430258 & Lot 3 DP 430258

DESCRIPTION Section 96(2) application.The proposal seeks to modify DA/728/2005 to increase the number of children within the existing child care centre from 56 to 59.

REFERENCE DA/728/2005/B - Submitted 25 August 2011

APPLICANT/S Clearrun Project Management

OWNERS Mr J J Cranney & Mrs C E Cranney & Joseph Martin Pty Ltd

REPORT OF Manager Development Services

DATE OF REPORT 3^rd November 2011

REASON FOR REFERRAL TO COUNCIL

The section 96(2) application seeks to modify DA/728/2005 where Council granted consent for the consolidation of 2 existing child care centre’s for 56 children including internal alterations to 8 Isabella Street and adjoining to 75 Sorrell Street and 1 sign approved by Council.

EXECUTIVE SUMMARY

DA/728/2005 approved the consolidation of 2 existing child care centres for 56 children including internal alterations to 8 Isabella Street and adjoining to 75 Sorell Street and 1 sign.

The section 96(2) application seeks approval to increase the number of child placements from 56 to 59. Specifically approval is sought to increase the number of 0-2yr old children from 10 – 13.

The existing use is defined as “centre based child care services” under Parramatta LEP 2001.

The definition states:

centre based child care service means a building or place (other than the home of the licensee of the service) where a child care service such as a service of the kind provided at a long day care centre, a purpose designed child care centre, an occasional centre, an outside of school hours care centre, a pre-school centre, or the like, that is provided for 6 or more children (not including any children who are related to the person providing the service) and which does not include overnight accommodation.

The proposal satisfies the definition of a “centre based child care services” and is permissible under the 2(B) Residential zoning applying to the land.

The application was notified to adjoining properties and no submissions were received.

The proposal is consistent with the underlying objectives of Parramatta Local Environmental Plan 2001, Parramatta LEP 1996 (Heritage & Conservation), Parramatta Development Control Plan 2005 and Parramatta Child Care Centre DCP, and is considered satisfactory with respect to noise, amenity, privacy and traffic.

Accordingly, the application is recommended for approval subject to the imposition of conditions of consent within attachment 1.

RECOMMENDATION

(a) That Council as the consent authority, modify development consent DA/728/2005 for the consolidation of 2 existing child care centres for 56 children to include modifications comprising the increase in the number of children to 59 on land at 75 Sorrell Street & 8 Isabella Street, NORTH PARRAMATTA, on the original Notice of Determination subject to the conditions in Attachment 1.

Attachments:

1 View	S79C Report	13 Pages
2 View	Locality Map	1 Page

Council 28 November 2011 Item 8.9

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.9

SUBJECT City Centre Planning Controls

REFERENCE F2011/00879 - D02167328

REPORT OF Project Officer - Land Use Planning

PURPOSE:

The purpose of this report is to seek endorsement of the recommended principles for amendment of the current City Centre planning controls and to advise of the progression of the amalgamation of the City Centre Planning controls with the comprehensive LEP & DCP.

RECOMMENDATION

(a) That Council endorse the principles for amendment of the current City Centre LEP provisions as detailed in attachment No 1.

(b) That Council endorse the principles for amendment of the current City Centre DCP provisions as detailed in attachment No.1.

(d) That Council note the progression of the amalgamation process of the City Centre planning controls (LEP & DCP) with the comprehensive LEP & DCP.

(e) Further, that Council invite feedback from key members of the development industry before further formal consideration of the recommended amendments.

BACKGROUND

1. In December 2007, the Parramatta City Centre LEP was gazetted and came into effect. Since that time the level of development envisaged under the State Governments cities taskforce project and identified in the Metropolitan Plan is yet to be realised.

2. Since the commencement of the City Centre LEP, various representations and observations have been made by land owners, developers and Council staff on the City Centre LEP & DCP.

3. On October 7 2011, the comprehensive LEP was gazetted which applies to the Parramatta LGA with the exception of the City Centre. During the preparation of this plan, the Department of Planning and Infrastructure advised that the two plans are required to be amalgamated as soon as is practical following gazettal.

4. A focused review has been carried out to examine the overall effectiveness of the City Centre Planning Controls along with preparation of required analysis work to progress with the amalgamation of the comprehensive LEP & DCP and the City Centre LEP & DCP. (refer to Attachment 1 for further information)

5. A Councillor workshop was held on Wednesday 2^nd November 2011 and the slides of the presentation were circulated to Councillors on Friday 5^th November 2011.

ISSUES/OPTIONS

6. The City Centre LEP was prepared under the Standard Instrument Order, however the Standard Instrument has undergone substantial revision since its original preparation. Some rationalisation of elements of the City Centre LEP will be required however the majority of provisions of the City Centre LEP (e.g. aims, objectives, mandated clauses, definitions, permissibility, maps) are able to be readily incorporated into the new required format. Dialogue has already commenced with the regional team of the Department of Planning and Infrastructure in regard to some of the more ‘practical’ elements of this process.

7. In response to representations received, as well as staff and industry observations, along with a generally low level of development activity, to translate the planning controls exactly as existing would likely continue to result in a low level of development within the Parramatta CBD.

8. Through the review work carried out to date, it has been identified that whilst the existing planning controls theoretically provide for a quantum of development required to meet housing and jobs targets, practically the required level of development is unlikely to eventuate.

9. Parramatta’s CBD is somewhat constrained by way of lot fragmentation, lot configuration and size, ownership patterns, heritage items, high strata ownership, existing capitalisation, public uses and the like, such that there are relatively few readily developable sites available to provide for commercial buildings and to a lesser extent residential flat buildings.

10. It has also been identified that a number of the LEP and DCP controls could be further improved so as to better facilitate development, whilst still maintaining the desired high quality and level of design expected in what is strategically a key Central Business District location not only for western Sydney but the whole of Sydney.

11. The preparation of planning controls always presents a challenge in that overly prescriptive and regulated controls (both LEP & DCP) can stymie innovative design and unnecessarily restrict development. Conversely, very broad, objectives based controls can make it difficult to ensure consistency of application and create a level of ambiguity and uncertainty for developers/investors and the community alike. A balanced approach of providing planning controls which maintain a level of certainty yet provide enough flexibility to respond to site conditions is recommended to help deliver the identified vision for the Parramatta CBD. This has been the foundation for the recommended principles for amending the City Centre planning controls.

PROCESS/CONSULTATION/TIMING

12. Staff will continue the administration task of amalgamation of the LEP & DCP as well as formulate endorsed draft principles for incorporation into the LEP & DCP and consult with key industry members and report back to Council.

13. It is anticipated that the further detailed report will be presented to Council in early 2012 which will include a planning proposal, draft planning instrument (LEP), consolidated Development Control Plan and a recommended consultation strategy for the formal exhibition process.

Neal McCarry

Project Officer- Land Use Planning

Attachments:

1 View

Detailed Report

5 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.11

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.11

SUBJECT Riverforeshore Activation - proposed new foreshore play space

REFERENCE F2010/02284 - D02167857

REPORT OF Senior Project Officer

PURPOSE:

To provide Council with a design for a proposed new foreshore play space and recommend that Council commences a tender process for its construction.

RECOMMENDATION

(a) That Council commences a tender process to construct a proposed new foreshore play space, and

(b) That the results of the tender process are reported to Council early in 2012.

(c) Further, that funding for construction is sourced through a combination of the city centre special rate and Section 94A.

BACKGROUND

1. Council’s Operational Plan 2010-11, included a project to activate the river foreshore including a design for a proposed new foreshore play space. The design for the proposed new foreshore play space is attachment 1.

2. The concept is for a popular new “adventure” style of play space specifically designed for the location. Originally based around a theme of wharves and gantries, the playground will be a series of interlinked, multi-use “free play” spaces that incorporate a giant slide, climbing and water elements.

3. The project links to a Council resolution in June 2010 about activating the foreshore for families and children. A playground was the most suggested foreshore improvements from a survey of visitors, businesses and local residents in September 2010. A foreshore playground would also complement Council’s school holiday foreshore activities program.

4. The location, on the slope next to the Elizabeth Street footbridge, (see Attachment 2), was selected with consideration to flooding. If approved for construction, the play space will also be adjacent to the new Barry Wilde bridge fountain providing additional activities in this area.

ISSUES/OPTIONS/CONSEQUENCES

5. If approved by Council, the tender process for the construction of the play space would commence as soon as possible and the results be reported to Council early in 2012.

CONSULTATION AND TIMING

6. Information about the proposed play space was letter box dropped to all local residents. In addition, an on-site consultation was held in July of this year.

The majority of the feedback was very supportive of the proposal.

7. There were some revisions to the initial concept as a result of the feedback including that the grassy area at the base of the slope was left for casual play. This was supported by Parks Maintenance and the Events team who have used this space for Loy Krathong. There were also some concerns raised by some local residents in the nearby units in relation to noise and safety concerns (specifically people at night loitering in the area and drinking).

8. There is a level of ambient noise from the City, from traffic on the bridge, and from people using the area. The intent of the foreshore activation is that it will attract more people than currently use the space. The foreshore is a key part of City, and like Parramatta it is a place that is changing. Whilst at one time the City may have turned its back on the river, today Parramatta looks to the foreshore to provide attractive and well-used spaces for residents and visitors. New developments along the foreshore will also bring more people. The Barry Wilde bridge fountain approved by Council at it’s meeting on 7 November will also be a major focus to the area. It is likely that the foreshore will continue to become busier and may at times be noisier. Safety is an important consideration especially as children will be using the area. Alcohol will not be permitted.

FINANCIAL IMPLICATIONS FOR COUNCIL

9. Funding for construction is not included in the current budget and is proposed to be sourced through a combination of the city centre special rate and Section 94A. If construction is approved, a variation would be sought at quarterly review once final costings are known after the tender process.

10. Council is unable to construct the proposed play space in-house and construction costs are estimated in the range of $4-500K, therefore Council needs to go to tender. The results of the tender process would be reported to Council early in 2012.

11. As this is a capital project it would not impact on Council's bottom line operating result (green line).

Sue Cram

Senior Project Officer

Attachments:

1 View	Proposed Playground Design	2 Pages
2 View	Location Map of Proposed Play Space	1 Page

REFERENCE MATERIAL

None.

Council 28 November 2011 Item 8.12

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.12

SUBJECT Comprehensive Heritage Review

REFERENCE F2008/03734 - D02168227

REPORT OF Project Officer- Land Use Planning

PURPOSE:

To inform Council of the results of the comprehensive heritage review and to make recommendations for adding and removing items and for correcting anomalies in the heritage lists of the relevant planning instruments for Parramatta and also for adding items of State significance to the State Heritage Register.

RECOMMENDATION

(a) That Council agree to the proposed alterations for adding and removing heritage listed items described in Attachments 1 and 2.

(b) That Council agree to the proposed alterations for removing heritage listed items, which have previously been approved for demolition, as described in Attachment 3.

(c) That Council agree to the proposed alterations for correcting anomalies of heritage listed items as described in Attachments 4 and that the CEO be authorised to make any necessary corrections to the property descriptions of heritage items, without further reporting to Council.

(d) That Council make a recommendation to the Heritage Council of NSW for the addition of items of State significance described in Attachment 5 to the State Heritage Register.

(e) Further, that the proposed alterations in (a), (b) and (c) together with the proposed heritage changes in Epping, including extension of the Conservation Area, as described in Attachment 1, be incorporated in a planning proposal to amend Parramatta Local Environmental Plan 2011 and Parramatta City Centre Local Environmental Plan 2007, and be referred to the Department of Planning and Infrastructure for gateway determination.

BACKGROUND

Purpose of review

1. The review has been undertaken over approximately the past 18 months. The main purpose of the review has been to validate existing listings as well as to update heritage inventories; consider adding or removing a small number of items to the heritage lists, consider adding items of State significance to the State Heritage Register; and the necessity of creating a new conservation area in North Parramatta, in the locality of Sutherland Street and Rose Crescent.

Process

2. The review commenced at the end of 2009 and has involved the following steps:

(i) A letter was forwarded to all property owners advising of the initial audit process. Land use planners then undertook an external inspection of heritage listed properties from the roadway.

(ii) Detailed investigations of some properties were conducted by Council’s heritage consultant.

(iii) During the course of the review, extensive consultation was undertaken with Council's Heritage Advisory Committee, particularly on which items of State significance should be recommended for addition on the State Heritage Register.

(iv) Consultation was undertaken with Council's Open Space and Natural Resources and the Strategic Asset Management Units regarding items on Council owned land proposed for nomination on the State Heritage Register.

(v) Meetings took place with property owners who had requested delisting. A number of these properties were the subject of inspections by Council's Senior Building Surveyor.

(vi) Meetings took place with staff of the Heritage Office over proposed nominations of items of State significance to the State Heritage Register.

(vii) Historical research was commissioned on six heritage items relating to proposals for listing and delisting and for nomination of items of State significance to the State Heritage Register. The research results are included in Attachment 10.

(viii) A workshop was held with Councillors on 18 July 2011, which presented draft recommendations arising from the heritage review.

(viii) Heritage property owners were again notified in writing at the end of the process on the progress of the investigations. This notification attracted a large number of enquiries generally: relating to the Local Heritage Fund, seeking a clarification of heritage listings and in a small number of cases seeking delisting. Requests for delisting have been assessed by the heritage consultant and dealt within sections 2 and 11 of this report.

ISSUES/OPTIONS/CONSEQUENCES

Updating of heritage inventories

3. The most significant benefit of the review has been the updating of the heritage inventory forms. These forms, which can be accessed from the NSW Heritage Office website, provide information supporting the heritage listing of items, containing details on the reasons for listing (statements of significance), physical description and history. The statements of significance have been substantially expanded for most properties and the statements of physical description have been revised to reflect Council inspections. Photographs taken by Council’s land use planners are being added to the inventory forms. The revised information will then be downloaded onto the Heritage Office website allowing the information to be accessed by heritage professionals and heritage property owners.

Updating of heritage lists in Parramatta LEP 2011 and Parramatta City Centre LEP 2007

4. The following subsections summarise the proposed additions and removal of items as well as anomalies to be rectified in the heritage lists of Parramatta LEP 2011 and Parramatta City Centre LEP 2007. Attachments referred to in the section provide detailed descriptions of all items considered for listing and delisting as part of this review.

Additions to heritage list

(i) Five new items are recommended for addition to the heritage list of Parramatta LEP 2011. These new items have significant heritage values that meet NSW Government listing criteria. These items are outlined in Attachments 1 and 6 and include:

– Kishnaghur, an early land grant and former house in Acacia Park, Dundas Valley;

– Road structures in Huxley Drive, Winston Hills;

– 14 and 16 Grandview Parade, Epping;

– Two milestones on Woodville Road; and

– 134 – 140 Marsden Street, Parramatta.

(ii) A number of other properties were considered for listing but they were not considered to meet NSW Government listing criteria for reasons outlined in Attachments 1 and 7. These properties included 77 Evans Road and 23 Hart Street, Dundas, Governor Phillip's camp site at the junction of Toongabbie and Darling Mills creeks and 21A and 21B Bennett Street, South Granville.

(iii) Two further properties at 39 Honiton Avenue, Carlingford and 137 Good Street, Rosehill were considered as they met NSW Government listing criteria, however listing is opposed by the owners of these properties. On balance, heritage listing of these properties is not recommended as the Heritage Advisory Committee does not support the listing of 39 Honiton Av enue and heritage listing would hinder the landowner’s intentions to develop 137 Good Street for medium density housing.

Removal from heritage list

(iv) Nine items are recommended for removal from the heritage list of Parramatta LEP 2011 as outlined in Attachments 2, 7 and 11 as they meet the NSW Government criteria for delisting, generally having lost integrity or context. These items include:

– Lot 5, 54 Sorrell Street, North Parramatta

– 213 Victoria Road, Rydalmere

– 123 – 157 Bungaree Road, Pendle Hill

– 2 Union Street, Eastwood

– 123 Good Street, Granville

– 91 Blaxcell Street, Granville

– Parramatta wetlands – Camellia, Clyde, Rydalmere and Ermington

– St Andrews Church Hall, 7 St Andrews Place, Dundas

– 8 Bijiji Street, Pendle Hill; subject to a structural assessment

(v) A number of other properties were considered for delisting but they were not considered to meet the NSW Government delisting criteria for reasons outlined in Attachments 2, 7 and 11. These properties included 59/61 Wigram Street, Harris Park; 104, 104A Harris Street, Harris Park; 31 Bridge Street, Epping; 45 Chiswick Road, South Granville; 59 Harris Street, Harris Park; 8 Valley Road, Eastwood; 92 Calder Road, Rydalmere; 319/321 Church Street, Parramatta; 333 Church Street, Parramatta; 25 Prospect Street, Rosehill and 62 Railway Parade, Granville.

Council approvals for demolition

(vi) Council has over a number of years approved the demolition of a number of heritage items. It is recommended that these items outlined in Attachment 3 be removed from the heritage list as they no longer exist.

Heritage listing anomalies

(vii) In undertaking the review, heritage listing anomalies have been identified. Listing anomalies in Parramatta LEP 2011 and the Parramatta City Centre LEP 2007 are outlined in Attachment 4. It is recommended that alterations be made to correct these listing anomalies which generally involve rectifying property parcels to reflect the curtilages of the heritage items. It is also recommended that the CEO be authorised to make any minor corrections to the property descriptions of listed items.

Items to be added to State Heritage Register

5. A total of 12 items of state significance are being recommended for inclusion on the State Heritage Register as outlined in Attachments 5 and 8. Listing on the State Heritage Register means that a place is of particular importance to NSW; is legally protected under the Heritage Act 1977; requires approval from the Heritage Council for major changes, is eligible for financial incentives from NSW and Commonwealth Governments; and must be maintained and repaired to minimum standards. The State Heritage Register Committee of the NSW Heritage Council has provided initial comments, outlined in Attachment 5, on the recommended listings. The items include:

– Dundas Diatreme, Sir Thomas Mitchell Reserve, Dundas Valley

– 15 – 17 Honor Street, Ermington

– 96 Pennant Hills Road (part of Burnside Homes), Oatlands

– 12 Dellwood Street (Dellwood Shopping Centre), South Granville

– Lake Parramatta Reserve Dam

– 2 – 24 and 7 – 29 Montgomery Avenue, South Granville

– 502 Church Street (St Patrick's Roman Catholic cemetery), North Parramatta

– 56 Fennell Street (All Saints Cemetery), North Parramatta

– 61 Pennant Hills Road (Reid Home – Burnside Homes Group), North Parramatta

– Silverwater Bridge, Ermington

– 47 Hassall Street (Hambledon Cottage), Harris Park

– 41 – 59 George Street, Parramatta

Potential new conservation areas for North Parramatta

6. Council’s heritage consultant has undertaken an assessment (Attachment 9) of two potential new conservation areas in the locality of Rose Crescent and Prince Road, North Parramatta. These areas were proposed by the Government Architect’s Office (GAO) in 2009 as a means to protect the values of two groups of houses initially identified as potential items by consultant Graham Hall in 2005.

7. The assessment concludes that the identified areas are not suitable as conservation areas due to their insufficient overall size and lack of clear boundaries. The identified potential new items have insufficient justification for individual or group item listing. However, it is appreciated that future research may change this situation and it is advised to treat these buildings as potential future items. Based on this conclusion it is not recommended that new conservation areas be created in the locality of Rose Crescent and Prince Road, North Parramatta.

Epping heritage changes

8. Following a study by heritage consultants (Rod Howard and Associates) in 2007 and a review of this study by the Government Architects Office in 2008, Council resolved on 28 July 2008 to extend the Epping Eastwood Conservation Area and to create a new conservation area in Boronia Avenue. Council also resolved on this date to heritage list a small number of properties as described in Attachment 1. It was agreed that these proposed changes would not be incorporated in the draft Parramatta LEP but would be addressed in the joint planning study of Epping being undertaken by both Parramatta and Hornsby Councils. This study, which has now been completed, endorsed the proposed heritage changes for Epping. It is recommended that these changes be included in a planning proposal to amend Parramatta LEP 2011.

Next steps

9. It is recommended that the following proposed amendments be incorporated in a planning proposal to amend Parramatta LEP 2011:

– The addition and removal of items to the heritage list

– The removal of items that Council has previously approved for demolition

– The correction of listing anomalies in both the Parramatta LEP 2011 and the Parramatta City Centre LEP 2007

– The proposed changes for Epping.

10. The planning proposal would then be submitted to the Department of Planning and Infrastructure for gateway determination.

11. Council should also make a formal recommendation to the Heritage Council of NSW for the addition of 12 items of State significance to the State Heritage Register.

Paul Kennedy Jennifer Concato

Project Officer Acting Manager

Land Use Planning

Attachments:

1 View	Properties That Could be Added to Heritage List	16 Pages
2 View	Heritage Items That Property Owners Are Seeking to Be Delisted	22 Pages
3 View	Heritage items demolished with Council approval	4 Pages
4 View	Listing Anomalies	4 Pages
5 View	Items of State Significance being recommended for addition to the State Heritage Register	15 Pages
6 View	Consultant Heritage Assessment Report - Potential New Heritage Items	44 Pages
7 View	Consultant Heritage Assessment Report - Heritage Items proposed to be delisted	44 Pages
8 View	Consultant Heritage Assessment Report - Potential new State Heritage Register items	61 Pages
9 View	Consultant Heritage Report - Potential new Conservation Areas	4 Pages
10 View	Consultant Historical Research Report	37 Pages
11 View	Consultant Heritage Assessment Report - Additional Heritage Items proposed to be delisted	37 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 8.13

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.13

SUBJECT Westmead Precinct Planning Framework

REFERENCE F2004/07805 - D02168291

REPORT OF Project Officer- Land Use Planning

PURPOSE:

To update Council on planning for the Westmead Precinct and to seek endorsement for a set of key concept proposals to inform preparation of a planning strategy to guide future development of the precinct.

RECOMMENDATION

(a) That the concept proposals outlined in this report be used as a basis for preparing a planning strategy for guiding the future development of the Westmead Precinct.

(b) That in preparing the planning strategy, consultation take place with key stakeholders in the Westmead Precinct.

(c) That draft amendments be prepared, consistent with the planning strategy, to the Parramatta Local Environmental Plan (LEP) 2011, the Parramatta Development Control Plan (DCP) 2011 and the Section 94A Development Contributions Plan, as required.

(d) Further, that after preparation, the planning strategy and draft amendments be referred back to Council for its consideration.

BACKGROUND

1 Since 2003, a number of major studies have been undertaken for the Westmead Precinct. Of note, the Department of Planning (now Department of Planning and Infrastructure) commissioned the preparation of the Westmead Implementation Plan which was completed in July 2007. This strategy was not endorsed by Council and has required further evaluation and investigation of traffic and transport issues.

2. Subsequently, over the last few years a number of important studies have been undertaken including transport and employment lands studies which will help resolve outstanding issues raised in the Westmead Implementation Plan and inform the development of a planning strategy for the Westmead Precinct. Council has also undertaken resident and business stakeholder consultation regarding issues in Westmead. The studies undertaken are outlined more fully in the background report, included as Attachment 1, whilst a full history of the planning for the precinct is included as Attachment 2.

3. Given all the work that has been carried out for the Westmead Precinct, it is now appropriate to use this to condense into a set of key concept proposals and for Council to develop a planning strategy and suite of amendments as required to Parramatta LEP 2011, DCP and Section 94A Plan, together being the ‘planning framework’.

ISSUES

Potential of the Westmead Precinct

3. The Westmead Precinct represents the largest concentration of hospital and health services in Australia, serving Western Sydney and providing other special services for the whole of New South Wales. Recognising this concentration of services, key State Government policy documents, including the Metropolitan Plan for Sydney 2036, aim to consolidate and enhance Westmead's role as a vibrant health precinct. In Council’s recently adopted Economic Development Strategy 2011 – 2006, Westmead is seen as one of four specialised employment sectors which will help to deliver an increase in professional and knowledge jobs, boosting Parramatta's reputation as a ‘Smart City’ and drive increased economic benefits for Greater Western Sydney.

Challenges to Westmead

4. Before the full potential of the Westmead Precinct can be realised, a number of challenges need to be addressed:

(i) Westmead has poor road connectivity to the surrounding arterial road network and consequently suffers poor accessibility and congestion.

(ii) Traffic problems, without appropriate management, will be exacerbated by future developments, such as for the UWS and Westmead public hospital sites.

(iii) Westmead faces competition from other medical precincts in Sydney, Melbourne and Brisbane.

(iv) The streetscapes, public places and much of the existing built form of Westmead fails to offer a legible and memorable experience or high quality amenity to residents, visitors and pedestrians.

(v) The zoning and planning controls in Parramatta LEP 2011 do not adequately support the development of land uses that will enhance Westmead's role as a medical and health precinct and may constrain future development opportunities.

Planning Strategy

5. To address the challenges of the Westmead Precinct and to realise its potential there is a need for a planning strategy which will guide future development of the precinct. The strategy, which will contain a vision for the precinct, will be important in securing State Government support for the development of the area and in assessing major development proposals.

6. The strategy, which will largely be a synthesis of work already completed, will incorporate concept proposals included in a conceptual plan (Attachment 3) and outlined in paragraphs 11 to 16 of the background report (Attachment 1). In summary, the concept proposals are:

(i) The creation of a high amenity pedestrian orientated spine centred on Hawkesbury Road (‘front–of-house’) and the relocation of hospital parking and the creation of overflow parking to the rear of the hospital site (‘back- of–house’).

(ii) Support for a modal share of public transport of 35% in conjunction with a range of transport, road and parking improvements.

(iii) Review of planning controls to allow increased development opportunities particularly for medical and health related businesses and industries and also community support facilities (e.g. child care centres).

(iv) The provision of high quality landscaping in public places and major developments and the construction of inspiring, engaging buildings.

(v) Consideration of the establishment of a stakeholders representative body to help promote and manage the planning strategy for the Westmead Precinct.

Next step

7. The next step will be to prepare a planning strategy in consultation with key stakeholders, including landowners and government agencies, for Council endorsement. At the same time recommendations will be made to Council to introduce amendments to the Parramatta LEP 2011, the Parramatta DCP 2011 and the Section 94A Development Contributions Plan.

CONCLUSION

8. Having undertaken all necessary background studies for the Westmead Precinct, a planning strategy in conjunction with a suite of amendments as required to Council's planning documents should now be prepared. This planning framework will create a vibrant world class medical precinct with high amenity values which encourages the development of a broad range of medical and research facilities and services. A vibrant precinct should lead to improved health outcomes driving increased economic benefits for Parramatta, Sydney and New South Wales.

Paul Kennedy Jennifer Concato

Project Officer Acting Manager

Land Use Planning Land Use Planning

Attachments:

1 View	Background Report on Planning for Westmead Precinct	7 Pages
2 View	Background to Development of Westmead Strategy	21 Pages
3 View	Conceptual Plan for Westmead Precinct	1 Page
4 View	Westmead Integrated Transport Strategy	41 Pages
5 View	Executive Summary - Westmead Precinct Employment Land Study	16 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 9.1

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 9.1

SUBJECT Transfer of 356 Old Windsor Road in Seven Hills as Public Reserve

REFERENCE F2011/03024 - D02147707

REPORT OF Open Space & Natural Resources Planner

PURPOSE:

To recommend that Council accept the proposed transfer of 356 Old Windsor Road, Seven Hills (Lot 2 DP 1068260) from Viewbrook Investments Pty Ltd to Council for use as a public reserve.

RECOMMENDATION

(a) That Council resolve to accept the transfer of 356 Old Windsor Road, Seven Hills (Lot 2 DP 1068260) in fee simple from Viewbrook Investments Pty Ltd for use as a public reserve at no cost to Council except associated legal costs.

(b) Further, that the Lord Mayor and Chief Executive Officer be authorised to complete all relevant documentation including sale contract and deed of agreement under the seal of Council.

BACKGROUND

1. The subject land was previously part of land owned by the Sydney Water Corporation. Prior to placing this lot on the market Sydney Water investigated Parramatta City Council’s interest in the purchase of the portion of the land located within the Parramatta LGA. At that time Council declined to enter into negotiations with Sydney Water to purchase the land. The lot was then placed on the market and in 2003 was purchased by Viewbrook Investments Pty Ltd. The land was subsequently subdivided into 2 lots in 2004 (DP 1068260). Lot 1 comprising approximately 5 hectares is located within Blacktown City Council and lot 2 comprising of approximately 3.45ha within Parramatta City Council along the northern side of Toongabbie Creek (Attachment 1).

2. Viewbrook Investments has subdivided Lot 1 into smaller industrial lots to be sold separately. The bushland located in the western portion of Lot 1 is being transferred to Blacktown City Council and is to be managed as a bushland reserve. The development company is seeking this same outcome for Lot 2 with Parramatta City Council.

3. Lot 2 DP 1068260 is zoned E2 (Environmental Protection), with W1 (Natural Waterways) zoning along the Toongabbie Creek riparian zone under the Parramatta Local Environmental Plan (LEP) 2011. It was previously zoned Environmental Protection (7) under the Parramatta LEP 2001 and 6a (Proposed Open Space) under Council’s LEP 1990 (Toongabbie Ward) with the intention for future acquisition as a public reserve.

4. Viewbrook Investments Pty Ltd has recently notified Council of their intention to transfer Lot 2 DP 1068260 to Council’s ownership, at no cost to Council, subject to the land being managed for environmental purposes. (Attachment 2)

ISSUES/OPTIONS/CONSEQUENCES

5. The subject land comprises of an important component of the Toongabbie Creek riparian corridor. It contains three Endangered Ecological Communities under the Threatened Species Act 1995 (Attachment 3). These include:

I. Cumberland Plain Woodland;

II. Riverflat Eucalypt Forest;

III. Sydney Turpentine-Ironbark Forest.

6. A 2003 Flora and Fauna Survey conducted by Urban Bushland Management Consultants Pty Ltd identified the site to be of conservation significance providing valuable foraging and roosting opportunities. It is considered to be a significant wildlife corridor for local populations of threatened and regionally significant fauna, with thirty-eight native birds, nine native mammals, five reptiles and three frog species recorded. Site surveys have also identified twenty-two regionally significant flora species.

7. The site contains significant remnant native vegetation and has high bush regeneration potential. It currently contains a moderate level of weed infestation which can be appropriately managed under Council’s annual Bushland and Riparian Maintenance programs. It is unlikely that private owners will be able to suitably retain and enhance the ecological integrity of the on-site native vegetation in the long-term.

8. The acquisition of 356 Old Windsor Road (Lot 2 DP 1068260) for use as a public reserve is consistent with Council’s Parramatta Twenty25 Strategy which identifies priority strategies (W1) ‘Protect and rehabilitate high priority waterways’ and (W2) ‘Protect and rehabilitate core bushland areas and manage major impacts on corridors and remnant bushland’. It also implements Parramatta Open Space Plan (2004) actions 2.2.4 (A) ‘Give high priority to the acquisition of land where the development and completion of corridor linkages can occur’ and 2.2.4 (F) ‘Link fragmented bushland and creek corridors to increase core habitat areas for species and populations’. It is also consistent with the Parramatta Biodiversity Plan (2003) and Council’s generic community land plans of management adopted in accordance with the Local Government Act 1993.

CONSULTATION & TIMING

9. Council’s Landuse Planning and Strategic Asset Management Units have been consulted and support the transfer of Lot 2 DP 1068260 for use as a public reserve. The local Blacktown and District Environment Group Inc. also supports the transfer to Council to ensure the land is appropriately managed for environmental conservation.

FINANCIAL IMPLICATION FOR COUNCIL

10. Viewbrook Investments Pty Ltd proposes to transfer the land for nominal (nil) consideration and Council would only be required to meet the legal costs associated with the transfer which is approximately $2000 based on similar recent land acquisition costs. These nominal costs can be funded from Councils Open Space Acquisition and Embellishment Special Rate Reserve Fund.

11. Ongoing maintenance of the reserve could be funded under Council’s existing annual Bushland and Riparian Maintenance programs. Council will also liaise with local environmental groups regarding the potential establishment of a volunteer bushcare group to undertake bush regeneration in the reserve.

Troy Holbrook

Open Space & Natural Area Planner

Attachments:

1 View	Attachment 1 - Lots 1 & 2 DP 1068260	1 Page
2 View	Attachment 2 - Viewbrook Investments Land Transfer Offer Letter	1 Page
3 View	Attachment 3 - Endangered Ecological Communities	1 Page

Council 28 November 2011 Item 9.2

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 9.2

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meetings 25 October 2011 and application for membership

REFERENCE F2005/01941 - D02121282

REPORT OF Community Capacity Building Officer

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 25 October 2011. This report provides a précis of the decisions made at this meeting.

In addition, an application for membership of the Committee has been received and this report includes a recommendation to Council regarding this application.

RECOMMENDATION

(a) That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 25 October 2011 be received and noted.

(b) That Council accept the membership application of Gilson Saunders to join Council’s Aboriginal and Torres Strait Islander Advisory Committee received on 6 September 2011.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly and comprises 15 members.

2. Council’s Aboriginal and Torres Strait Islander Advisory Committee met on 25 October 2011.

3. Membership applications to the Aboriginal and Torres Strait Islander Committee are made in writing and must indicate whether the applicant meets the stated selection criteria of the Committee. The selection criteria of this Committee was approved by Council at its meeting of 22 June 2009 and is that applicants must meet at least one of the following criterion: be an Aboriginal and Torres Strait Islander person who lives, works or studies in Parramatta LGA; be a member of the tribal Dharug people; or be an individual or representative of a local community organisations with a demonstrated commitment, sensitivity to and understanding of issues relating to the local Aboriginal and Torres Strait Islander people.

4. The Terms of Reference for Advisory Committees stipulate that an interdepartmental panel consisting of three Council Officers considers a membership application and then submits a recommendation to Council indicating whether they meet the selection criteria. An interdepartmental panel was established following the application received from Gilson Saunders.

APPLICATION FOR MEMBERSHIP

5. For more than ten years up until September 2009, Gilson Saunders had been an Executive Member of Council’s Aboriginal and Torres Strait Islander Advisory Committee. In August 2009 when applications for membership were called for, Mr Saunders did not apply. On 6 September 2011, Mr Saunders submitted an application for membership of the Committee and indicated in his application that he lived and worked in the Parramatta LGA and was a member of the Dharug tribe. The interdepartmental panel that considered Mr. Saunders application determined that he meets the selection criteria for membership of the Committee and recommends that Council accept Gilson Saunders’ application for membership of Council’s Aboriginal and Torres Strait Islander Advisory Committee.

MAIN DISCUSSION POINTS OF MEETING OF 25 OCTOBER 2011

6. Council Officer Julie Williams, Service Manager Home Support and Community Services attended the Committee meeting and presented information to members on a planned Forum on health and wellbeing for Aboriginal people in the Parramatta Local Government Area. The Committee was advised that the Forum is to be held in March 2012 and will aim to increase the access of Aboriginal people to existing Council and external services and programs that can have a positive impact on Aboriginal peoples’ health and wellbeing. The Committee made a number of suggestions regarding the Forum.

7. The Committee discussed information presented to them regarding variations in the spelling of ‘Burramattagal’ and indicated their preference for this particular version.

8. Two guests attended the meeting: Rosemarie Thorne, a worker at Barnardos and volunteer literacy teacher at Arthur Phillip High School and Graham Davis King who has recently appointed by Western Sydney Community Forum to write the Western Sydney Aboriginal Social Plan.

9. The Zest Awards 2012 were discussed and it was recommended that Council’s Aboriginal and Torres Strait Islander Advisory Committee be nominated for an award for their work at the Sorry Day Garden and Children’s Playground at Lake Parramatta.

Officer’s Comment:

10. Following contact with the Zest Awards representative, it was decided not to nominate the Committee for their work at the Sorry Day Garden and Children’s Playground at Lake Parramatta as this had been done over 5 years ago and the Awards are intended for work done more recently.

FINANCIAL IMPLICATION FOR COUNCIL

11. There are no financial implications to Council.

Maggie Kyle

Community Capacity Building Officer

Attachments:

1 View

Minutes Aboriginal and Torres Strait Islander Advisory Committee 25 October 2011

7 Pages

Council 28 November 2011 Item 9.3

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 9.3

SUBJECT Access Advisory Committee Minutes 18 October 2011

REFERENCE F2005/01944 - D02157103

REPORT OF Community Capacity Building Officer.Community Capacity Building

PURPOSE:

The Access Advisory Committee met on 18 October 2011. This report provides a précis of the key points of that meeting for Council’s consideration.

RECOMMENDATION

a) That the minutes of the Access Advisory Committee meeting on 18 October 2011 (Attachment 1) are received and noted.

b) Further that the Access Advisory Committee’s advice regarding information on standards and best practice for making technology accessible to people with a disability be provided to the ParraConnect Committee.

BACKGROUND

1. Parramatta City Council’s Access Advisory Committee continues to meet bi-monthly in accordance with the Council Resolution of 28 September 2009.

MAIN DISCUSSION POINTS

2. Jayne Boardman, Project Officer, Social Outcomes, briefed the Committee on a review of Council’s Access and Equity Policy that has just begun. It is intended that the new Policy will also cover disability issues, as Council does not currently have a specific policy on Disability Access for users of Council services.

3. The Committee discussed ParraConnect and the Access Committee’s response to Councillor Lim’s invitation at the previous Committee meeting to supply the ParraConnect Committee with information on relevant standards and services that can provide advice on Access for technology implemented under ParraConnect. The Committee discussed potential recommendations that could be supplied, and noted that there are no specific and detailed Access standards in Australia for such technology as the proposed information kiosks.

However, the Committee recommended that a message be sent on behalf of the Access Committee to the Chair of the ParraConnect Committee and the Manager of Council’s Information Systems unit. The message recommends to the ParraConnect Committee that all technology implemented under the project should meet the provisions of the Anti-Discrimination Act 1977 (NSW) and be in accordance with the provisions of the Disability Discrimination Act 1992. In addition, where there is no specific Standard within the Act relevant to the technology, guidance should be taken by Australian Standards 1428 Parts 1 & 2 and other relevant Australian and International Standards. Further, the Committee encourages the ParraConnect Committee to seek best practice regardless of whether minimum standards have been established or are absent for particular circumstances.

The Committee also listed a number of relevant services with expertise in disabilities that are able to provide Access advice and recommended that the ParraConnect Committee obtain advice from professional Access consultants. It is recommended that the Access Advisory Committee’s advice regarding information on standards and best practice for making technology accessible to people with a disability be provided to assist the ParraConnect Committee.

4. The Committee discussed the upcoming event for the International Day of People with Disability to be held on 2 December at Church Street Mall. Council Officer Tanya Owen gave an update on stall hire by local services, with the closing date for applications in mid-November.

5. The Committee discussed the response of the Service Manager, Library Services, to the Australian Standards information sent to her and Council’s Certification Unit from members of the Access Committee. The response indicated that the return bins comply with the appropriate Standard. The Committee is concerned that the external return bins do not comply with the Enhanced and Additional Requirements of the Standards or the Disability Discrimination Act. The Committee will meet with City Assets staff who provide advice on compliance with disability Standards to offer their expertise on such matters. The Committee were also informed of correspondence from the Service Manager, Library Services that provided an update on improving signage for the Library’s external Return Bins.

6. A member of the Committee raised the issue of keyboard accessibility with the new computers recently purchased by the Senior Leisure and Learning Centre with Federal Government funding. The Committee recommended that the Centre investigate options for improved keyboard accessibility for service users with impaired eyesight.

FINANCIAL IMPLICATION FOR COUNCIL

7. There are no financial implications for Council.

Tanya Owen

Community Capacity Building Officer

Attachments:

1 View

Access Advisory Committee Minutes 18 October 2011

4 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 9.4

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 9.4

SUBJECT Homelessness Policy and Implementation Plan

REFERENCE F2004/09516 - D02160444

REPORT OF Manager - Social Outcomes

PURPOSE:

To advise Council on the current issues and trends relating to homelessness in the Parramatta LGA and present to Council the Draft Homelessness Policy November 2011 and Implementation Plan.

RECOMMENDATION

That Council adopts the Homelessness Policy November 2011 and associated Implementation Plan, which has been developed in extensive consultation with local and regional stakeholders.

BACKGROUND

1. Parramatta City Council (PCC) recognises that access to secure, appropriate and affordable housing is not only a basic requirement for all people, but also an essential component of an inclusive, dynamic and sustainable city.

2. The number of homelessness people in the LGA is growing. This is a concern not only for those individuals affected, but also for the wider community including residents, workers, services, visitors and business.

3. Homelessness takes a range of forms. Some people may have become suddenly homeless, requiring crisis accommodation, while others may be chronically homeless, sleeping rough in public places over a long period of time or ‘couch surfing’ between friends, family and acquaintances.

History as Context

4. Council has a history of working to reduce the impact of homelessness for individuals and the community, including strong partnerships with local service providers.

5. Council’s commitment to action and the development of a Homelessness Policy to guide Council’s work stems from a number of key triggers:

(a) Concern at the increasing impact on local individuals and families

(b) Concern at the increasing impact on the wider community (including business, residents, visitors, workers)

(c) An increasing commitment to act to solve homelessness from multiple stakeholders (including State and Federal Government) using collaborative approaches

(d) An increasing desire by Council to drive the City to achieve positive growth.

THE PICTURE OF HOMELESSNESS LOCALLY

6. The Parramatta LGA has:

(a) Growing numbers of homeless people – 354 total homeless persons in 2011

(b) The largest number of homeless households of all the Western Sydney LGA’s – 599 homeless households in 2006 Census

(d) Local residents becoming homeless – 4 of the top 5 last permanent suburbs recorded by homeless people in Parramatta were in the Parramatta LGA (2010 data)

(e) Homeless people of all age groups, including children and youth

(f) Homeless people of all family types – single, couple, couple with child(ren), single parent with child(ren)

(g) Most people entering homelessness as a result of housing stress followed by family breakdown and interpersonal conflict

7. Traditionally it was mainly single, older men who were considered to be experiencing homelessness. The real stories of homeless people in Parramatta today reflect the changing nature of homelessness and a very different picture:

(a) Real Story 1: Cathy and David – Homeless because unable to find replacement for condemned rental property. Trying at the same time to manage Cathy’s bi-polar disorder and cancer treatments.

(b) Real Story 2: Anna – A young woman, homeless because she has been forced to leave the family home, a victim of family breakdown and abuse.

(c) Real Story 3: Girma – Married with children in stable private rental, has become homeless through being blacklisted for inability to pay off debt incurred trying to bring his children from overseas to join him.

(d) Real Story 4: Winona – Young single mother, homeless because her poor health (a heart condition) stops her from working. She receives no child support.

THE COSTS OF HOMELESSNESS TO INDIVIDUALS AND TO PARRAMATTA

8. Homelessness has many social and economic costs to both individuals and the wider community ( ie business, residents and visitors):

(a) Individual Costs

(i) Basic Personal Rights Compromised – individual’s family life, privacy, freedom of movement, healthcare, growth and development

(b) Wider Social Costs

(i) Concentrations of disadvantaged groups

(ii) Social Exclusion, which can lead to long term social and economic problems

(iii) Greater burden on formal support services through increased demand

(iv) Increased levels of overall disadvantage - family stress, depression, health problems, family breakdown, lost educational opportunities, lost earning potential, intergenerational disadvantage

(i) Difficulty attracting investment and promoting growth,

(ii) Difficulty attracting and retaining labour,

(iii) Difficulty attracting and retaining visitors to the City

(iv) Issues with perceptions of safety – for residents, visitors and potential visitors to the City

(d) While homelessness is primarily a result of ineffective macro economic, housing and social policies that are the responsibility of the State and Federal governments, Council is the primary custodian of the space in which many people who are homeless currently live.

(e) The impact of homelessness is felt most at a local level. It is therefore appropriate and critical that Council is involved in the pursuit to minimise homelessness in the LGA, and in doing so, at the same time supporting its aspirations to be a truly thriving City that upholds opportunity and prosperity for all.

THE CITY’S CHALLENGES

9. The key challenges in relation to homelessness for the Parramatta LGA are:

(a) Stemming the increasing rates of homelessness

(b) Balancing the diverse needs of the City’s many stakeholders

(d) Actively engage with stakeholders from across sectors to work together on long term solutions

DRAFT HOMELESSNESS POLICY 2011 KEY POINTS

10. A rigorous process has been undertaken to develop Council’s homelessness policy that has included:

(a) Extensive consultation with internal (12+ members) and external (24 members) reference groups. Opportunities for input, comment and feedback have been given throughout the process

(b) New research undertaken to fill data gaps and improve understanding of the local issues around homelessness in the LGA, including local street counts.

11. The aim of this policy is to minimise homelessness in the Parramatta LGA and in doing so:

(a) Improve the wellbeing of those at risk and those who are homeless, and

(b) Support continued prosperity of the City for the benefit of the wider business and residential community

12. The objectives of this policy focus on driving actions that together will:

(a) Contribute to preventing homelessness – prevent those at risk from tipping over into homelessness

(b) Support and work with the local homelessness sector – Build the capacity locally to break the cycle for homeless people

(c) Maintain and promote use of public spaces and assets for the whole community – including assisting people off the streets, and

(d) Champion regional planning and partnerships – Encourage collaborative evidence based actions to combat homelessness by government, business and service providers

13. The policy targets to 2016 reflect targets set by the State and Federal government:

(a) 7% reduction in overall homelessness

(b) 25% reduction in overall numbers sleeping rough

DRAFT HOMELESSNESS IMPLEMENTATION PLAN KEY POINTS

14. A Homelessness Implementation Plan has been developed to provide the mechanism to action the policy.

15. The Implementation Plan covers a period of 5 years commencing November 2011 and includes a total of 31 actions, stemming from the 4 policy objectives.

16. The implementation plan includes:

(a) A Chronically Homeless Men’s Outreach project

(b) Parramatta Region Homelessness Interagency support and development

(d) Personal Care Facilities project

(e) Civic Place Development planning

(f) Advocacy on mental health services, tenancies, data collection, funding for local services and regional multi sector planning

(g) A support for Council’s Affordable Housing Policy implementation

(see page 39 of attachment for full list)

17. Council has already committed $60,000 towards a Chronically Homeless Men’s Project, to be completed this financial year.

18. Council has also allocated $90,000 in the current delivery plan to be used to action the implementation plan.

19. As part of the implementation plan roll out, developing strategic partnerships and sourcing further funding from a range of external sources will occur to complement Council’s contribution.

20. A review of the policy implementation will be completed annually to monitor effectiveness and enable Council to capitalise on new emerging opportunities.

FINANCIAL IMPLICATIONS FOR COUNCIL

21. There are no further financial implications to implement the policy beyond this years delivery plan allocation (see points 17 and 18 above).

Megan Dephoff

Manager Social Outcomes

Attachments:

1 View

Homelessness Policy

61 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 9.5

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 9.5

SUBJECT Affordable Housing Task Force and Affordable Rental Housing SEPP 2009

REFERENCE F2004/06029 - D02161834

REPORT OF Manager - Social Outcomes

PURPOSE:

To update Council on the Affordable Housing Task Force, and seek endorsement to request the State Government to amend certain elements of the Affordable Rental Housing SEPP 2009 (ARHSEPP).

RECOMMENDATION

That Council request the State Government amend the ARHSEPP (as outlined in the key issues below), so that affordable housing outcomes are suitable and appropriate to the local context and local need.

BACKGROUND

1. The Affordable Rental Housing State Environmental Planning Policy (ARHSEPP), which commenced in July 2009, formed part of the then State Government’s response to the long term decline of affordable housing.

2. Council has an adopted Affordable Housing Policy (May 2009) which is currently under review.

3. The State Government completed a review of the ARHSEPP and Council made a submission as part of that review in February 2011. PCC’s submission raised concerns around the need to demonstrate the demand for affordable housing, the management of affordable housing dwellings, levying for Section 94A contributions and the provision of car parking.

4. The current government has committed to further review the ARHSEPP. In May 2011 an Affordable Housing Task Force (AHTF) was established. The Terms Of Reference include:

(i) Identification and examination of the nature and type of opportunities to deliver affordable and social housing in NSW

(ii) Developing guidance on the development of local affordable housing strategies

(iii) Development of new policy initiatives potentially including:

§ Legislative tools such as the Affordable Housing Choice SEPP

§ Planning and other incentives and options

§ Affordable housing design guidelines

(iv) Improving understanding and perception of affordable and social housing

5. Parramatta City Council was invited to send a representative to the Local Government Working Group reporting to the Affordable Housing Taskforce reference group and has attended 4 meetings to date.

KEY ISSUES WITH THE ARHSEPP 2009 THAT REQUIRE CHANGE

6. Council has identified the following issues with the ARHSEPP, that require change. Attachment 1 provides full details.

(i) Developers using the ARHSEPP to inappropriately increase density in some locations

(ii) Lack of regulation and management of affordable housing dwellings

(iii) No link between the administration / assessment and use of funds collected as a result of loss of affordable housing

(iv) Ambiguity in the controls, allowing group homes to be considered as complying development (and therefore approved without notification)

(v) Ambiguity regarding the payment of Section 94A contributions

(vi) Issues with minimal consultation with the community and relevant authorities for Housing NSW developments under the ARHSEPP

NEXT STEPS

7. Council staff will continue to participate in the AHTF and represent PCC’s position that:

(i) Addressing affordable housing requires effort and resources at all levels of Government, and that councils alone cannot address the problem.

(ii) Council’s should be resourced to create local and regional solutions to housing affordability (in the form of Affordable Housing strategies)

(iii) Any targets would be set within existing planning housing targets and include consideration of local circumstances

(iv) S94A contributions should be payable by all such development– including that undertaken by State Government

(v) Any approach to housing needs to be considered in an integrated way with transport and employment issues

(vi) Council’s should be entitled to apply for grant funding to resource creative policy solutions to affordable housing.

8. As a matter of urgency Council has written to the Minister for Planning and Infrastructure and the Minister for Ageing and Disability Services to notify them of issues with complying development of group homes. The letter requested that ambiguity in the SEPP that has allowed a number of previously refused Boarding Houses to be approved as “Group Houses” by private certifiers as complying development “Group Homes” be addressed immediately.

9. Council staff will continue to work on reviewing PCC’s Affordable Housing Policy and Implementation Plan, to drive and support appropriate strategies for the local context to meet local needs. A report will be provided to the February 2012 Council meeting to update on the progress of policy implementation, and plans for the next steps to move forward at the local level.

Megan Dephoff

Manager Social Outcomes

Attachments:

1 View

Affordable Rental Housing SEPP

13 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.1

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.1

SUBJECT To present the 2010/11 Financial Report and Auditors Report to the public.

REFERENCE F2009/01832 - D02125662

REPORT OF Manager Finance

PURPOSE:

To present the 2010/11 Financial Report and Auditors Report to the public.

RECOMMENDATION

That the 2010/11 Financial Report and the Auditors Report be received and presented to the public.

BACKGROUND

1. The Council is required to present the 2010/11 Financial Report and Auditors Report to the General Public in accordance with the provisions of the Local Government Act 1993.

2. The Council at its meeting held on the 17 October 2011 received the auditors Report from its Auditors PricewaterhouseCoopers and adopted the Financial Report. The reports have also been submitted to the Division of Local Government as required under the Local Government Act 1993.

3. The 2010/11 Financial Report and Auditors Report were placed on public exhibition at the Darcy Street Administrative Building and the Parramatta City Library. An advertisement was placed in the local newspaper on 16 November 2011 advising that the reports would be presented to the public at the Council meeting of 28 November 2011 and inviting submissions on the reports to be received by 5 December 2011.

4. A copy of the Auditors Report and the previous report to Council is attached for Councillors information.

5. The Council must ensure that copies of all submissions received by it are referred to the auditor, and may take such action as it considers appropriate with respect to any such submission, including the giving of notice to the Director-General of any matter that appears to require amendment of the Council’s financial reports.

6. The Auditors in their 2010/11 report state that all indicators are better than accepted industry benchmarks and reflect a sound and stable financial position.

CONCLUSION

7. The presentation of the Council’s 2010/11 Financial Report and the Auditors Report to the public at the Council meeting of the 28 November 2011 will ensure that Council meets its statutory obligations in respect of financial reporting.

Alistair Cochrane

Manager Finance

Attachments:

1 View	Auditor's Report - Section 417(2) -	1 Page
2 View	Report on the Conduct of the Audit for Year Ended 30 June 2011-Section 417(3) -	3 Pages
3 View	Independant Auditor's Report	1 Page
4 View	Previous Report to Council on 17 October 2011	4 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.2

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.2

SUBJECT Delivery Program and Operational Plan – Quarterly Review September 2011

REFERENCE F2011/01566 - D02136012

REPORT OF Manager Finance

PURPOSE:

To provide the September 2011 Quarterly Review of the 2010/14 Delivery Program and 2011/12 Operational Plan.

Section 404 of the Local Government Act requires the General Manager (Chief Executive Officer) to provide progress reports to the Council, with respect to the principal activities detailed in the Delivery Program, at least every 6 months.

Clause 203 of the Local Government Regulation requires the Responsible Accounting Officer to prepare and submit to the Council a quarterly budget review statement that shows, by reference to the estimates of income and expenditure set out in the Operational Plan, a revised estimate of the income and expenditure for the year.

The budget review statements and a revision of estimates within the Operational Plan must be reported to Council within two months after the end of each quarter (except the June quarter).

The Responsible Accounting Officer is also required to report as to whether or not he believes the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure.

RECOMMENDATION

(a) That Council adopt the Chief Executive Officer’s September 2011 Quarterly Review of the 2010/14 Delivery Program and 2011/12 Operational Plan. (Attachment 1).

(b) That Council adopt the Responsible Accounting Officer’s report on the financial position of the Council and the revised estimates of income and expenditure as detailed in Attachment 1

(c) Further, that Council adopts the following as the parameters for budget variance explanations in the Quarterly Budget Review Statement - “Where Services budget variations are greater than +/- 10% of the current budget or greater than +/- $100,000 of the current budget, these are required to be explained”.

BACKGROUND

1. New requirements for Quarterly Budget Review Statements

In December 2010 the Division of Local Government (DLG) issued a set of minimum requirements for the Quarterly Budget Review Statement (QBRS). Council is required to implement these requirements commencing with the September 2011 Quarterly Budget Review. The DLG’s minimum components of the QBRS are:

ü Statement by the Responsible Accounting Officer (Manager Finance) on Council’s financial position at the end of the year based on the information in the QBRS

ü Income and Expenses Statement Budget Review

ü Capital Budget Review

ü Cash and Investments Position Budget Review

ü Key Performance Indicators Budget Review

ü Contracts, Legal fees and Consultants Costs Budget Review

The first three components have previously been included in Council’s quarterly reviews. The latter three components are now also incorporated as from September Review, 2011.

This review has not deleted any of the other information previously included in quarterly reviews.

2. Proposed variations to full year budgets

In reporting on proposed variances to full year budgets in the QBRS, the Division of Local Government has recommended that Councils should determine the parameters for what constitutes a ‘substantial’ or ‘major’ variance as it would not be feasible to explain all proposed variations.

Council currently approves and reviews budgets at the Service level within a Pillar. For example, within the Pillar - Community and Neighbourhoods there is a Service - Town Planning & Urban Design.

To comply with the DLG guidelines it is proposed that Council adopts the following as the parameters for budget variance explanations:

Where Services budget variations are greater than +/- 10% of the current budget or greater than +/- $100,000 of the current budget, these are required to be explained

3. The attached September 2011 Quarterly Review contains the Chief Executive Officer’s progress report on the principal activities contained within Council’s 2010/14 Delivery Program and 2011/12 Operational Plan. The Review is presented under the Four Pillars format adopted by Council.

· Environment & Infrastructure

· Community & Neighbourhoods

· Economy & Development

· Governance & Corporate

4. The Review details in the Operating Statement the actual income and expenditure results for the year to September compared to the budget previously adopted by Council and revised forecasts for the full year. The Responsible Accounting Officer’s Report in the Review, includes an analysis of the year to date result and the reasons for the major variances from the previously adopted budget. Explanations for major variances are in line with the parameters noted above.

5. The September 2011 Quarterly Review was considered at a workshop on 21 November 2011. Any proposals from the workshop will be incorporated as an addendum to this document to be considered at the Council meeting.

ISSUES/OPTIONS/CONSEQUENCES

6. Relevant issues/options/consequences are noted within the Quarterly Review document.

CONSULTATION & TIMING

7. Consultation has taken place with all relevant staff that have Delivery Program, Operational Plan and budgetary responsibilities.

FINANCIAL IMPLICATION FOR COUNCIL

8. Details of the financial implications are contained within the Review.

Alistair Cochrane

Manager Finance

Attachments:

1 View

Draft September 2011 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop

REFERENCE MATERIAL

Council 28 November 2011 Item 10.3

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.3

SUBJECT Investments Report for September 2011

REFERENCE F2009/00971 - D02140279

REPORT OF Manager Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of September 2011.

RECOMMENDATION

That Council receives and notes the investments report for September 2011.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. The closing balance of Council’s investment portfolio as at the 30th September 2011 was $85.4M (Previous Month $84.8M).The weighted average Funds held throughout the period was approximately $92.1M. The higher average holdings throughout September was due to Grant funds being received from RTA ($3m), ATO Gst refund ($750K), Dept of Housing rates and charges ($1M), late rate receipts which were due by 31 August 2011.

4. Council holds a diversified range of investment products which include:

· Managed Funds

· Term Deposits (Including Investment – Loan offsets)

· Floating Rate Notes

· Cash at call

Council engages CPG Research and Advisory for assistance in all investment matter’s relating to advice, risk and portfolio weighting.

5. The weighted average interest rate on Council’s investments for the month of September 2011 versus the UBSA Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.315% 3.79%

Funds Managers -0.869% -10.44%

UBSA Bank Bill Index 0.40% 4.81%

NB: Annualised rates for Managed Funds are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

6. The UBSA Bank Bill Index outperformed Councils portfolio by approximately 1.02% for the month of September. Deteriorating conditions in global financial markets continued throughout September, particularly as the prospect of a Greek default becomes more likely. The rising risk of such an event will negatively impact European economies and (more importantly) banks. Coupled with a slowing US economy, global equity markets have suffered another market correction and credit markets have experienced further sell-offs. Most of Councils managed funds are closely linked to credit market events, these funds will continue to suffer until a meaningful solution to the European debt crisis and the weakening US economy transpires.

7. Managed Funds & Floating rate note market values recorded a total loss in book value of approximately $465K for August & September 2011. These funds represent approximately 25% of the total portfolio ($22M). As a result of these losses it has become necessary to reduce the annual forecast for Interest Income by $1M. This will be included in the September Quarterly Review. This unfavourable adjustment is not only due to the current loss in market value but also to the reduction in future expected interest forgone. The losses are expected to continue in the short term and the forecast will be reassessed at the December 2011 Review.

8. Term deposits make up approximately 61% of total holdings and have interest rates ranging from 5.67% to 7.40%. These favourable fixed term investments together with interest premiums received from some floating rate notes has helped balance the overall diversification of the portfolio and has also contributed towards maintaining positive returns during market volatility.

9. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

10. The Certificate of Investments for September 2011 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of September 11 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

11. There is no standard report attachment - detailed submission - attached to this report.

Alistair Cochrane

Manager Finance

Attachments:

1 View	Investments & Loans - Performance	1 Page
2 View	Summary of Investments Portfolio	2 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.4

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.4

SUBJECT Minor Amendments to Council's Public Interest Disclosures Policy

REFERENCE F2011/01104 - D02113921

REPORT OF Policy Review Officer

PURPOSE:

To seek Council’s approval for minor amendments to the Public Interest Disclosures Policy to ensure compliance with recent statutory changes.

RECOMMENDATION

That Council approve the proposed amendments to Council’s Public Interest Disclosures Policy

BACKGROUND

1. Council last adopted the Public Interest Disclosures Policy at the council meeting of 22 August 2011. At that time, changes were made to bring Council’s policy into compliance with changes to the Public Interest Disclosures Act.

2. In early September 2011, a bill proposing further amendments to the Public Interest Disclosures Act passed both houses of Parliament and now has force of law. These further legislative amendments necessitate further amendments to Council’s policy to ensure it remains compliant with prevailing laws

3. The most recent legislative amendments became effective on 1 November 2011. This is report is being presented to the first available Council meeting after that date.

ISSUES/OPTIONS/CONSEQUENCES

4. The Public Interest Disclosures Amendment Act 2011 makes a number of changes to the Public Interest Disclosures Act 1994. Those having a substantive impact on Council’s policy include:

a. The inclusion of local government pecuniary interest contraventions to the matters which may be subject to a public interest disclosure; and

b. Require that Council’s public interest disclosures policy provide that a person who makes a public interest disclosure to the authority is to be provided, within 45 days of the person having made the disclosure, with a copy of the policy and an acknowledgment of the receipt of the disclosure.

5. The amended policy attached to this report complies with the prevailing laws.

6. It is recommended that Council approve the amendments to the policy to ensure compliance with prevailing laws.

7. There are no cost implications for Council in approving the amendments to the policy.

Erin LotteyPolicy Review Officer

Attachments:

1 View	Proposed Policy	27 Pages
2 View	Division of Local Government Circular - Amendment of the Public Interest Disclosures Act 1994	2 Pages
3 View	Policy showing tracked changes	27 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.5

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.5

SUBJECT Disclosure of Interests Register as at 30 September 2011

REFERENCE F2004/07102 - D02165802

REPORT OF General Counsel

PURPOSE:

To table Disclosure of Pecuniary Interest returns lodged by Councillors and designated persons under section 449 of the Local Government Act, 1993 for the period ending 30 June 2011.

RECOMMENDATION

(a) That Council receive and note the Disclosure of Pecuniary Interest returns which have been tabled in accordance with the requirements of the Local Government Act, 1993.

(b) That Council notes the Disclosure of Pecuniary Interest returns tabled will be included in the Disclosure of Pecuniary Interest returns register.

BACKGROUND

1. Section 449(3) of the Local Government Act, 1993 requires Councillors and designated persons, holding that position as at 30 June in any year, to complete a Disclosure of Pecuniary Interest return and lodge that return within 3 months after 30 June in the relevant year.

2. Section 450A of the Local Government Act, 1993 requires the Chief Executive Officer to table at a council meeting the Disclosure of Pecuniary Interest returns that have completed and lodged.

3. In accordance with section 449(3) of the Local Government Act, 1993, Councillors and designated persons have completed and lodged with the Chief Executive Officer a Disclosure of Pecuniary Interest return for the period ending to 30 June 2011.. The returns which have been complete and lodged will be tabled at the council meeting at which this report will be presented.

4. The Disclosure of Pecuniary Interest returns that have completed and lodged must be kept in a public register within the terms of Schedule 1 to the Government Information (Public Access) Regulation, 2009 that is available for inspection, in accordance with the provisions of the Government Information (Public Access) Act, 2009.

ISSUES/OPTIONS/CONSEQUENCES

5. Disclosure of Pecuniary Interest returns which have been completed and lodged will be placed in the Disclosure of Pecuniary Interest returns register maintained under section 450A of the Local Government Act, 1993..

6. It is recommended that Council receive and note the Disclosure of Pecuniary Interest returns which have been tabled in accordance with the requirements of the Local Government Act, 1993.

7. It is further recommended that Council notes the Disclosure of Pecuniary Interest returns tabled will be included in the Disclosure of Pecuniary Interest returns register.

Maurice Doria

General Counsel

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

1. Disclosure of Pecuniary Interest returns register

2. Local Government Act, 1993 (in particular, sections 449 and 450A)

3. Government Information (Public Access) Act, 2009 and the Government Information (Public Access) Regulation, 2009

Council 28 November 2011 Item 10.6

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.6

SUBJECT Melita Stadium - Proposed Sublease from Parramatta Melita Eagles Sports Club Ltd to Granville Districts Soccer Football Club

REFERENCE F2004/06845 - D02166484

REPORT OF Manager - Strategic Assets and Property Management

PURPOSE:

The purpose of this report is to address a request from Parramatta Melita Eagles Sports Club Ltd to sublease Melita Stadium to Granville Districts Soccer Football Club. The report recommends an in-principle approval to proceed with a sublease, contingent upon provision of the appropriate documentation and delegation to the Chief Executive Officer.

RECOMMENDATION

(a) That Council grant an in-principle approval for Parramatta Melita Eagles Sports Club Ltd’s to sublease Melita Stadium to Granville Districts Soccer Football Club, contingent upon provision of the appropriate undertakings and documentation.

(b) That the Maltese heritage of the Parramatta Melita Eagles Sport Club at Melita Stadium be preserved in the new sublease and that the Melita Eagles History Wall within the premises be maintained.

(c) Further, that the Chief Executive Officer be authorised to execute the sublease on behalf of Council under delegated authority.

BACKGROUND

1. The Maltese Community has a long association with Melita Stadium with Parramatta Melita Eagles club members building the original stadium over 30 years ago.

2. In 2003 Council resolved to grant Melita Eagles a 21 year lease commencing in 2004 in respect of the stadium and sports field known as Melita Stadium. This lease stipulates a nominal rental and that Melita Eagles are to perform an extensive Capital Works Program to improve the asset.

3. Due to the Melita Eagles suffering financial hardship a sublease was granted through Council in 2007 to PCYC. This sublease effectively transferred all responsibilities of the head lease to PCYC.

4. During PCYC’s sublease, substantial improvements to the stadium were undertaken however these were not in alignment with the aforementioned Capital Works Program. However, works such as asbestos removal and electrical upgrade works undertaken have been accepted as being of a proportionate value.

5. PCYC have since attempted to transfer the sublease to Granville Districts Football Association but this has been stymied by the Head Lessor, Melita Eagles. This matter has since been escalated to the Supreme Court and the parties have now resolved the matter.

6. On 24 October 2011 Melita Eagles requested a sublease be granted to Granville Districts.

7. It is noted that there are somewhat complex business dealings between all of the aforementioned parties in respect to obligations to perform – many of these requirements are stipulated by the governing body, Football NSW. One of the key requirements is having use of a suitable venue such as Melita Stadium so as to operate at the Premier League level.

ISSUES/OPTIONS/CONSEQUENCES

8. Granville Districts were given access to Melita Stadium by PCYC and have been playing Premier League there this current season.

9. Granville Districts provide the opportunity for younger players to ascend through the ranks and play at the Premier League level.

CONSULTATION & TIMING

10. Granville Districts are required to provide confirmation to Football NSW of their tenure as soon as possible.

FINANCIAL IMPLICATION FOR COUNCIL

11. No changes to any financial implications for Council - the same rental of $5,000+GST p.a. plus a percentage of any gate takings (when applicable) will apply to the proposed sublease.

12. Granville Districts have proposed to undertake refurbishment works to the Melita Stadium including but limited to: additional covered seating on the eastern side of the pitch, new change rooms and refurbishment of the existing premises. These works are subject to a formal submission as specified in the lease.

Stephen Montgomery

Manager, Strategic Asset & Property Management

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 28 November 2011 Item 10.7

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.7

SUBJECT Sale of 64 Phillip Street, Parramatta

REFERENCE F2010/02642 - D02162189

REPORT OF Manager - Strategic Assets and Property Management

PURPOSE:

1. The report seeks the approval of Council to dispose of the subject property by sale to the adjoining owner on the terms and conditions contained within the report.

RECOMMENDATION

(a) That Council resolve to sell 64 Phillip Street, Parramatta (Lot 3 DP 591970) to the adjoining owner on the terms and conditions contained within this report.

(b) That Council resolve to purchase the re-subdivided Lot 3 on the terms and conditions contained within this report.

(c) That Council resolve to classify the re-subdivided Lot 3 as Operational land in accordance with clause 31 of the Local Government Act, 1993, as amended.

(d) Further that the Lord Mayor and the CEO be authorised to execute under seal all documents relating to the sale and purchase.

BACKGROUND

1. As the result of the subdivision of Lot 10 in Deposited Plan 554284 and Lot 1 in Deposited Plan 211748, Lot 3 in Deposited Plan 591970 (64 Phillip Street, Parramatta) was transferred to Council around 1977 and Lot 2 DP 591970 was dedicated as public road as at the date of registration of that Deposited Plan, being 25 November 1977.

2. Lot 3 in Deposited Plan 591970 (64 Phillip Street, Parramatta) is classified as “Operational” land.

3. The adjoining owner of 66-68 Phillip Street, Parramatta (Barnaby’s Restaurant), being Lots 1 and 2 in Deposited Plan 128452 and having areas of (Lot 1) 384 square metres and (Lot 2) 375.1 square metres with a combined area of 759.1 square metres.

4. The area of 64 Phillip Street is 94.9 square metres.

5. The zoning, under Parramatta City Centre Local Environmental Plan 2007, that applies to both 64 and 66-68 Phillip Street are as follows:

a) Land Zoning Map - B4 Mixed Use;

b) Height of Buildings Map – AB 80 metres;

c) Floor Space Ratio Map – AA 6:1, however in accordance with clause 22 and as the area of the combined site is less then 1,000 square metres, the combined sites only has an FSR of 4:1;

d) Key Sites Map – Identified as part of Key Site No. 7;

e) Flood Prone Land Map – the rear of all parcels are shown as being flood prone;

f) Acid Sulphate Soils Map – All the parcels are shown as Class 4; and

g) Heritage Map – 66-68 Phillip Street is identified as Heritage Item 58 Barnaby’s Restaurant and Potential Archaeological Site and this is also included in the NSW Government Office of Environment & Heritage Register under Section 2 – Items listed by Local Government and State agencies. The design proposal takes this in account and retains the façade.

6. As 64 and 66-68 Phillip Street are identified as being within Key Site No. 7 and together with Clause 22B, the owner of 66-68 Phillip Street undertook the architectural design competition and as a further benefit, this enabled an increase in the Floor Space Ratio by a further 10%. On 3 December 2010 advise was received that three architects were appointed:

a) Gabrielle Morish from GMU;

b) Russell Olson from Olsen Architects; and

c) Ross Howieson from Ross Howieson Architects.

The design process resulted in the winning design was awarded to Ross Howieson Architects.

7. Completed in the first half of 2011, the design process provided resulted in a design with car parking to be provided underground and accessed by a mechanical car hoist. After being reviewed, the design was amended to provide for car parking to be provided by access ramps but this design created a situation whereby it would require Council’s land to facilitate the development.

8. On 14 October 2010, Council received a written request to buy 64 Phillip Street and on 3 December 2010 a second request with a monetary offer was submitted to Council.

9. During negotiations, the adjoining owner indicated that they wanted to utilise the Floor Space Ratio, formalise access and provide for underground car parking that would be accessed by ramps without the utilization of a mechanical car hoist.

10. During further negotiations, it was agreed that the Floor Space Ratio could be harvested from 64 Phillip Street, the access could be legally formalised and the area for the underground car parking could be facilitated by undertaking a stratum subdivision. It was also agreed that the balance of Lot 3 would be sold back to Council for $1.00.

11. 64 Phillip Street would need to be consolidated with 66-68 Phillip Street and then re-subdivided to allow the creation of the stratum for car parking, the legal access and the portion to be purchased by Council for $1.00.

12. Valuations have been undertaken by Council’s valuation consultant F C Carrapetta & Associates in relation to 64 Phillip Street and the last of these provided a value range of between $325,000 and $406,250.

13. Following negotiations and subject to a satisfactory Council Resolution, agreement has now been reached at $350,000, plus GST.

14. A location plan, Deposited Plan 591970, Deposited Plan 128452, DA design plans and a valuation are at Attachments 1, 2, 3, 4 and 5.

ISSUES/OPTIONS/CONSEQUENCES

15. 64 Phillip Street is an elongated parcel of vacant land that acts as a quasi footpath and landscaping strip.

16. In terms of asset management, 64 Phillip Street should be retained to allow any future road widening that may be required in the future. Council’s business needs for 64 Phillip Street can be met in the following manner:

a. Provides Council with the option of utilising the land as future road widening;

b. Provides Council with income for what is and will continue to be a parcel of land that cannot be developed in it’s own right unless consolidated with other land holdings;

c. Enables Council to assist in a development opportunity for an identified Key Site within the Parramatta CBD; and

d. Provides Council with the ability to retain an asset, albeit less a stratum for car parking and providing legal access to 66-68 Phillip Street.

17. Internal consultation with Council’s Outcomes and Development Unit, Property Development Unit and City Services Unit has also confirmed that this property could be considered for disposal.

18. The alternative option is to do nothing and potentially lose the opportunity for the development of 66-68 Phillip Street, Parramatta.

CONSULTATION & TIMING

19. The Council’s Outcomes and Development Unit, Property Development Unit and City Services Unit have been consulted and are supportive of the disposal of the subject property on the terms and conditions contained within the report.

FINANCIAL IMPLICATION FOR COUNCIL

20. The sale allows Council to realise a financial gain of $350,000 on an asset that is otherwise non productive and further that the asset is to be returned to Council allowing for any future road widening of George Khattar Lane, if required.

Stephen Montgomery

Manager, Strategic Asset & Property Management

Attachments:

1 View	Location Plan	1 Page
2 View	DP 591970	1 Page
3 View	DP 128452	1 Page
4 View	DA plans for 64-68 Phillip St	4 Pages
5	Valuation	21 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.8

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.8

SUBJECT ParraConnect Advisory Committe Minutes

REFERENCE F2011/00898 - D02166990

REPORT OF Manager Information Communication Technology

PURPOSE:

To inform Council of the key discussion points of the meeting of the ParraConnect Advisory Committee on 15^th August 2011, 20^th September 2011 and 17^th October 2011.

RECOMMENDATION

That the minutes of the ParraConnect Advisory Committee meeting of 15th August 2011, 20th September 2011 and 17th October 2011, be received and noted.

BACKGROUND

1. Council’s ParraConnect Advisory Committee meets on the third Monday of each month.

2. Council’s ParraConnect Advisory Committee met on 15th August 2011, 20th September 2011 and 17th October 2011. This report provides a summary of the key discussion points of these meetings for Council’s information. The minutes of the meeting are contained in Attachment 1, Attachment 2 and Attachment 3.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 15/08/2011

3. The main issues considered at the meeting are outlined below.

IBM Innovations Workshop Proposal :

Discussions took place on the framework of the workshop this included:

1. That wide community representation should be included

2. To think beyond today and into the future

a) Mobile Concierge Update:

The project is on track to achieve its deliverable as per the project plan; the 1st release will also include the “mobile parking application” due by the end of August 2011.

b) ParraConnect Committee.

The Committee agreed to request for a continuation of its current form for a further 12 months.

Meeting 20/09/2011

4. The main issues considered at the meeting are outlined below.

a. Presentation by iKiosk:

The equipment presented are “heavy Duty” and are fully networked, software is very basic and easy to use.

Discussion was held on the various potential ways that the system can be used to generate revenue.

b. CISCO Visit:

The committee visited Cisco with the objective of renewing the relationship with Cisco, gaining an understanding of Cisco’s capabilities in the Smart City concept around the world and its potential use for Parramatta.

c. IBM Innovations Workshop Update:

The committee was updated on the progress, the dates are the 20th and 21st of October 201.

d. Update on Mobile Concierge

The committee was updated on the progress that the project is very well received in the business community and in particular Parramatta Eels see potential in integrating the system within their own membership system as well as their parking system.

The committee was informed of the requirement to build a toilet location application.

Meeting 17/10/2011

5. The main issues considered at the meeting are outlined below.

a. Consideration/Discussion on the Ikiosk

The committee discussed various options to establish the ability to progress projects in timely manner.

One of the options discussed is for the Advisory Committee to remain as is and to setup an “entity” consisting of private sector investors and Council is either a customer or investor and possibly both.

b. Update on Mobile Concierge

The committee was informed that the project is still on track and new opportunities have been identified to enhance the application in future releases.

c. Parking Application Update

The committee was informed that there were 100,000 requests for downloads in 2 days.

Iphone, Windows and Blackberry versions of the Smart-Phone applications will be available within the next 2 weeks.

Attachments:

1 View	August Minutes
2 View	September Minutes
3 View	October Minutes

REFERENCE MATERIAL

Council 28 November 2011 Item 10.9

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.9

SUBJECT Continuation of the ParraConnect Advisory Committee

REFERENCE F2008/02761 - D02144533

REPORT OF Group Manager- Corporate

PURPOSE:

To request that Parraconnect Advisory Committee continue to operate for a further 12 months.

RECOMMENDATION

That the current established ParraConnect Advisory committee continue for an additional 12 months and continue to operate under section 355 of the Local Government Act.

BACKGROUND

At its Council Meeting on the 23^rd of August 2010 Council endorsed the establishment of the ParraConnect Advisory Committee under section

355 of the Local Government Act for a period of 12 months.

ISSUES/OPTIONS/CONSEQUENCES

1. The issues and challenges that the Committee faced since its inception is the clarification of its role and purpose. The Committee agreed that its role and purpose is to engage and form partnerships with private sector organisation to deliver projects that benefit the city.

Partnership initiated:

The ParraConnect Advisory Committee has forged relationships with organisations such as IBM, Microsoft, Cisco, Virgin, Motorola, Samsung. These organisation have the potential to assist the committee to further its projects.

The IBM relationship has resulted in a partnership to deliver the IBM Parramatta Innovation Discovery Workshop, attracting participants from the business sector, Educations sector and the wider community sector.

The relationship with Microsoft is in progress, a workshop is been organised for Council staff and Microsoft.

Virgin executives showed a great interest to the extent that are considering how they will participate in the “mobile Concierge” and other projects.

The relationship with Telstra is been further developed, Telstra are rethinking of the role that they will play and contribute to the ParraConnect

Projects initiated:

The committee was successful in having 2 of its projects progress to the delivery stage, that is the Mobile Concierge and the Smart-Phone Applications projects.

The first phase on the Mobile Concierge is due to be launched in early December 2011.

The Smart-Phone Applications are currently only available for the Android Smart phone and the second phase is to release the applications for the Windows Phone, Iphone and Blackberry Smart Phones.

Both of these projects have received substantial amount of interest from the public and from the business community as well as internationally.

As of Monday 24th October 2011 the mobile concierge has 1,000 public registered users for the Smart Card.

The Smart-Phone Applications have registered 100,000 requests for downloads.

2. The Parraconnect Advisory Committee at its monthly meeting on the 15^th of August 2011 reviewed options of various alternative structures and agreed to request Council for its continuance for a further 12 months in its current form in order to continue the progress achieved to date.

FINANCIAL IMPLICATION FOR COUNCIL

3. At this stage the financial implications of both programs will be contained within

the current budget.

Greg Smith

Group Manager Corporate

Attachments:

1 View

e-Parra Strategy - Update

3 Pages

REFERENCE MATERIAL

Council 28 November 2011 Item 10.11

GOVERNANCE AND CORPORATE

ITEM NUMBER 10.11

SUBJECT 52nd Floodplain Management Association Conference - 21-24 February 2012 - Batemans Bay, NSW

REFERENCE F2010/03183 - D02127012

REPORT OF Executive Support Manager

PURPOSE:

The purpose of this report is to seek the appointment of one (1) Councillor to attend the 52^nd Floodplain Management Association Conference being held in Bateman’s Bay, NSW from 21-24 February 2012.

RECOMMENDATION

That, Council nominates one (1) Councillor i.e. Lord Mayor or nominee, to attend the 52^nd Floodplain Management Association Conference being held in Bateman’s Bay, NSW from 21-24 February 2012.

BACKGROUND

1. The conference theme is ‘Riding the flood of change – turning risk into opportunity’.

2. The conference program will focus on adapting to change and how to manage risk in this changing world.

3. Some other topics that will be covered include Climate Change; urban and rural floodplain management; planning and development on floodplains, emergency management; and flood recovery – rebuilding, insurance and economic impacts.

ISSUES/OPTIONS/CONSEQUENCES

4. This is a Category ‘C’ Conference as outlined in the Civic Office Expenses and Facilities Policy. Category ‘C’ of this Policy permits one (1) Councillor to attend.

5. A copy of the conference program and registration paper is attached.

CONSULTATION & TIMING

6. Although this conference is not until February 2012, staff need adequate time to organise this conference before the Christmas break as meetings do not resume until February 2012.

FINANCIAL IMPLICATION FOR COUNCIL

7. Delegate registration, accommodation, travel and out-of-pocket expenses will be approximately $3,100 per delegate.

Scott Forsdike

Executive Support Manager

Attachments:

1 View

52nd FMA Conference(2012) program & registration

8 Pages

REFERENCE MATERIAL

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Greg Smith – Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr John Chedid – Elizabeth Macarthur Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr Paul Garrard - Woodville Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson, Deputy Lord Mayor – Lachlan Macquarie Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott - Elizabeth Macarthur Ward	Clr Antoine (Tony) Issa, OAM MP – Woodville Ward	Clr Chiang Lim– Arthur Phillip Ward