GOVERNANCE AND CORPORATE
ITEM NUMBER 11.5
SUBJECT e-Parra
Strategy - Update
REFERENCE F2008/02761
- D01619560
REPORT OF Group
Manager- Corporate
PURPOSE: To provide Council with an update on the e-Parra project including the
establishment of an ParraConnect advisory committee for 12 months and the
provision of support for the committee, the opportunity to review the e-Parra Roadmap Scoping Project Final Draft and
details on the progress of councils’ e-Parra (e-government) program. |
(a) That
Council establish a ParraConnect Advisory Committee under section 355 of the
Local Government Act for a period of 12 months and note that it will be supported
by the Parramatta City
Chief Information Office. (b) That Council note the e-Parra Roadmap
Scoping Project Final Draft report for review and comment. (c) That
Council note the progress of the e-Parra (e-Government) program. |
BACKGROUND
1.
Council, on
12th October 2009, endorsed the Mayoral Minute
to investigate the introduction of an “e-Parra Strategy” which will seek
to have
2.
Following some
initial discussions, the initiation of the NBN program and the December 2009
NBN Forum at Parramatta the e-Parra Strategic Vision document was created to
allow for discussions to commence as to what were the expectations and understanding
of the e-Parra direction. There were three components: the wireless city; Civic
2.0; and civic place tec studio (see Attachment 1).
3.
It was evident
that the e-Parra vision required a roadmap to further progress the idea. The
e-Parra Roadmap Program was established to further explore and develop a
framework and potential of the e-Parra concept.
4.
The
objective of the Roadmap Project was to investigate the readiness, willingness
and capacity of Council and external stakeholders to develop an e-Parra strategy.
5.
The
project involved the development of a roadmap framework expanding on the
previous strategic vision document, conducting a number of consultations to
test assumptions, gather ideas to determine the most appropriate next steps and
complete a report.
6.
A
broad range of community and council consultation occurred to expand on the
broad vision document in creating the roadmap framework. Significant support
information was produced, with Attachment 2 being a sample. The consultations
evidenced a wide variation of understanding, need, interest and potential
opportunities.
7.
Attachment
3 is the final draft e-Parra Roadmap Project Report for review and
comment. The report includes details of
the project brief, what was done, what was learned, outcomes, recommendations,
a list of potential projects from the consultations and supporting project and
reference information.
8.
The
key outcomes of the e-Parra Roadmap Project were an interest from the
Parramatta community for a ‘connected city’ program; there is a clear need to
have a Council focused e-Parra program of leadership through e-Government
activities as well as a broader city-wide ParraConnect program; the need to
create a comprehensive list of prioritised programs and projects; the
establishment of a “Parramatta City Chief Information Office” that is the
custodian of ParraConnect.
9.
The
main recommendations are the establishment of an interim working Committee with
Council and community representation to oversee the development of
ParraConnect; set objectives for the creation of the Parramatta City CIO; establish
a staff cross-functional team to develop the e- Parra Program for Council; and
for both ParraConnect and e-Parra to identify a list of priority projects.
10.
The
report contains a range of evidence and learning’s from around the world that
both validate the outcomes and recommendations and provides project and
reference information for future decision making.
11.
The
report concludes in part that cities “are all increasingly dependent on new information and communication
technologies and smarter ways to collaborate and share knowledge. The evidence
is growing that cities which invest in the platforms and infrastructure of open
communication and collaboration are making their communities more liveable –
attractive, sustainable and resilient. A city that is connected makes the most
of the skills and expertise of its citizens, provides a platform for new
thinking and innovation, makes its administration more efficient and productive
and creates relationships of trust and participation between citizens and
government and between citizens themselves”.
ISSUES/OPTIONS/CONSEQUENCES
12.
The
e-Parra Roadmap report provides the community and Council with a series of
outcomes and recommendations that have the potential to further progress and
develop a connected community.
13.
We have reached
a position that allows Council to determine its level of commitment in moving
the programs forward. With the ParraConnect program, Council has the
opportunity to build on its relationships with the community to determine a long
term plan with a range of projects that could be community driven. The report
details a range of opportunities the ParraConnect Advisory Committee can
priorities and progress with some support from Council.
14.
The
Parramatta City Chief Information Office will provide a co ordination/driver
role for the ParraConnect Committee in developing a holistic program.
15.
e-Parra has
commenced with the formation of a cross-function team to develop an internal
program. There are also a number of recommendations from the Service Review
that will be considered in identifying e-government initiatives for the program
of activities. These activities will be largely incorporated into the normal
functions and operations of Council.
16.
There are a number
of activities that are currently being investigated as part of the e-Parra Program
and include a CBD wireless mesh trial, creation of a parking and planning alert
application, an application competition working with University of Western
Sydney and range of business and community organisations, Council website
redesign and development and kiosk applications.
CONSULTATION & TIMING
17.
The attached
e-Parra Roadmap report details a comprehensive range of consultation and
engagement across the community and council.
FINANCIAL IMPLICATION FOR COUNCIL
18.
At this stage
the financial implications of both programs will be contained within the
current budget.
Greg Smith
Group Manager Corporate Services
e-Parra Strategic Vision - February 2010 |
13 Pages |
|
|
ParraConnects |
4 Pages |
|
|
draft e-Parra Roadmap Project Report |
72 Pages |
|
REFERENCE MATERIAL