NOTICE OF Council MEETING
The Meeting of
Parramatta City Council will be held in the Council Chamber, Fourth Floor,
Dr. Robert Lang
Chief Executive
Officer
Phone 02 9806 5050 Fax 02 9806 5917 DX 8279
ABN 49 907 174 773
www.parracity.nsw.gov.au
“Think Before You Print”
COUNCIL CHAMBERS
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The Lord Mayor Clr Antoine (Tony) Issa, OAM –
Woodville Ward |
Dr. Robert Lang, Chief Executive Officer - |
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Sue Coleman – Group Manager City Services |
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Assistant Minutes Clerk – Michael Wearne |
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Minutes Clerk – Grant Davies |
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Marcelo Occhuizzi – Acting Group Manager Outcomes
& Development |
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Clr Paul Barber – Caroline Chisholm Ward |
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Clr |
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Clr Mark Lack – Elizabeth Macarthur Ward |
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Clr John Chedid – Elizabeth Macarthur Ward |
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Clr Glenn Elmore – Woodville Ward |
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Clr Andrew Wilson – |
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Clr Pierre Esber– |
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Clr Scott Lloyd – Caroline Chisholm Ward |
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Clr Prabir Maitra – Arthur Phillip Ward |
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Clr Andrew Bide – Caroline Chisholm Ward |
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Clr Julia Finn – Arthur Phillip Ward |
Clr Michael McDermott - Elizabeth Macarthur Ward |
Clr Paul Garrard, Deputy Lord Mayor – Woodville Ward |
Clr Chiang Lim – Arthur Phillip Ward |
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Staff |
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Staff |
GALLERY
Ordinary
Council |
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TABLE OF
CONTENTS
ITEM SUBJECT PAGE
NO
1 CONFIRMATION OF MINUTES - Ordinary Council -
2 APOLOGIES
3 DECLARATIONS
OF INTEREST
4 Minutes of Lord Mayor
5 Public Forum
6 PETITIONS
7 Rescission Motions
7.1 Proposed
Additional Dog Off-Leash Areas
7.2 Demolition
of Graffit Wall and Amphitheatre in
7.3 Status
Report of Implementation of ICAC Recommendations
7.4 Merrylands
RDS Area (Further Report)
8 COUNCIL MATTERS TO BE
ADOPTED WITHOUT DISCUSSION
9 Regulatory Reports
9.1 Prince
Alfred Park (Pk 15) 353D Church Street,
9.2 Processing
and Administration of Development Applications
10 City Development
10.1 Draft
11 Roads Paths Access and Flood Mitigation
11.1 State
Floodplain Management Program - Acceptance of Minister's Grant Offer
11.2 Eastwood
and
11.3 9C
11.4 Proposal
for Renaming of
11.5 Proposed
Guidelines for the provision of Car Sharing in the Parramatta Local Government
Area
11.6 Parramatta
Traffic Committee meeting minutes held on 27 November 2008
11.7 Traffic
Engineering Advisory Group meeting minutes held on 27 November 2008
12 Culture and Leisure
12.1 Naming
of an Unnamed Public Reserve in
13 City Leadership and Management
13.1 Floodplain
Management Authorities (FMA) Joint Floodplain Management Conference,
Albury-Wodonga, 17 - 20 February 2009
13.2 Legal
Advice on Awnings
13.3 Investments
Report for October 2008
13.4 Report
of the Audit Committee Meeting held on 6 November 2008
14 Notices of Motion
14.1 Full
Construction and Maintenance of Footpaths for Residences Program across the
14.2 Reprioritise
works proposed under the 2008/09 Pedestrian Access Management Program (PAMP)
for the Elizabeth Macarthur Ward
15 Closed Session
15.1 Tender
No. 21/2008 Parramatta River Foreshores - Southside - Stage 3A - Construction
of Concrete Footpath and Associated Civil and Landscape Works.
This report is
confidential in accordance with section 10A (2) (d) of the Local Government act
1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
15.2 Tender
No. 17/2008A Ground Improvements at Old Saleyards Reserve (Amended Design
Proposal).
This report is
confidential in accordance with section 10A (2) (d) of the Local Government act
1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
15.3 Tender
No. 22/2008 - Construction of New
This report is
confidential in accordance with section 10A (2) (d) of the Local Government act
1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
15.4 WSROC -
Tender for Asphalt Supply and Associated Services Tender No: 05/2008
This report is
confidential in accordance with section 10A (2) (d) of the Local Government act
1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
15.5 Civic
Place - December Update
This report is
confidential in accordance with section 10A (2) (c) of the Local Government act
1993 as the report contains information that would, if disclosed, confer a
commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business.
16 DECISIONS FROM CLOSED
SESSION
17 QUESTION TIME
Ordinary
Council |
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Rescission Motions
7.1 Proposed Additional Dog Off-Leash Areas
7.2 Demolition of Graffit Wall and Amphitheatre
in
7.3 Status Report of Implementation of ICAC
Recommendations
7.4 Merrylands RDS Area (Further Report)
Item 7.1 |
RESCISSION MOTION
ITEM NUMBER 7.1
SUBJECT Proposed
Additional Dog Off-Leash Areas
REFERENCE F2005/00856 - D01085626
REPORT OF Supervisor Open Space
To be
Moved by Councillor A A Wilson and Seconded by Councillors J Chedid
and S D Lloyd:- |
“That the
resolution of the Ordinary Council Meeting held on 24 November 2008,
regarding Proposed Additional Dog Off-Leash Areas, namely:- (a) That
Council approve additional dog leash free areas at (b) That the above sites be provided
with appropriate disposal facilities for dog faeces and be signposted
accordingly. (c) That Council
adopt two additional dog leash free sites at (d) That
following the public exhibition period a further report regarding the sites
be presented to Council for consideration. (e) That
Council also investigate further the use of cycleway land immediately to the
north of A’Becketts Creek fronting (f) Further,
that Rottweilers and Pit Bulls be defined as a dangerous breed be and is hereby rescinded.” |
1View |
Copy of Previous Report considered by Council at its Council Meeting
on |
19 Pages |
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Item 7.2 |
RESCISSION MOTION
ITEM NUMBER 7.2
SUBJECT Demolition
of Graffit Wall and Amphitheatre in
REFERENCE F2005/01893 - D01085675
REPORT OF Councillor M D McDermott
To be
Moved by Councillor P B Barber and Seconded by Councillors J Chedid and S D
Lloyd:- |
“That the resolution of the Regulatory Council Meeting held on 10
November 2008 regarding the Demolition of Graffiti Wall and Amphitheatre
in (a) That Council approve the immediate
demolition and removal of the following structures in Sturt Park Telopea:- 1. The
Graffiti Wall between the tennis & basketball court; 2. The
Amphitheatre at the bottom of the park beside the creek. (b) That the Graffiti wall be replaced
with a mesh fence to complete the remaining fence and the area from where the
amphitheatre is removed be returfed to provided a visible open space. (c) That any earlier motions allowing any
part of Sturt Park to be used as a legal Graffiti area be rescinded. (d) That appropriate signs be placed in
the park detailing the illegality of graffiti in the park and immediate area. (e) That this work be funded immediately from
either Section 94 or Elizabeth Macarthur Urgent Works funds. (f) Further, that a report be provided by
Council officers on Safety by Design for all of be and is hereby rescinded.” |
1View |
Copy of SOSO Minute considered at the Council Meeting on |
2 Pages |
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Item 7.3 |
RESCISSION MOTION
ITEM NUMBER 7.3
SUBJECT Status
Report of Implementation of ICAC Recommendations
REFERENCE F2007/01985 - D01085748
REPORT OF Manager Service Audit and Review
To be
Moved by Councillor A A Wilson and Seconded by Councillors A Bide and
C X Lim:- |
“That the resolution of the Regulatory Council Meeting held on (a) That Council
receive and note this report. (b) Further, that
Council refer this report together with the schedule at Attachment 1 to the ICAC for information. be and is hereby
rescinded.” |
1View |
Copy of previous report considered at Council Meeting on |
19 Pages |
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Item 7.4 |
RESCISSION MOTION
ITEM NUMBER 7.4
SUBJECT Merrylands
RDS Area (Further Report)
REFERENCE F2006/01198 - D01089519
REPORT OF
To be
Moved by Councillors L E Wearne and Seconded by Councillors A Bide and
J Chedid:- |
“That the resolution of the Regulatory Council Meeting held on That
Council adopt the draft planning controls for the RDS Centre of Merrylands as
shown at Attachment 3 (Option 2), and that these be incorporated into the
draft Parramatta Local Environmental Plan 2008 prior to its exhibition. be and is hereby rescinded.” |
1View |
Previous Report regarding the Merrylands RDS Area considered at the
Council Meeting on |
29 Pages |
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Ordinary
Council |
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Regulatory
9.1 Prince Alfred Park (Pk 15) 353D Church
Street,
9.2 Processing and Administration of Development
Applications
Item 9.1 |
REGULATORY
ITEM NUMBER 9.1
SUBJECT Prince Alfred Park (Pk 15) 353D
DESCRIPTION Lunar New Year
celebration and Twilight Noodle Market.
REFERENCE DA/833/2008 - Submitted
APPLICANT/S
OWNERS
REPORT OF Manager Development Services
EXECUTIVE SUMMARY: The application seeks approval for a Lunar New Years celebration of a
twilight noodles market to be held at Prince Alfred Park on The proposal is considered to be acceptable and of public benefit and
is recommended for approval. |
That Development Application No. 833/2008 be approved subject to
standard conditions and the following extraordinary condition: Restoration of
Damage 1. The applicant
shall bear the cost of all necessary restoration works to Prince Alfred Park
due to any damage caused during the event, its setup or dismantling,
including revegetation of any damaged areas of landscaping. The applicant
shall advise Council’s Park Section in writing, of any existing damage to
Prince Alfred Park before commencement of the event. Any damage to Council assests that impact on public safety, that occurs
during the erection/dismantling of the temporary structures, is to be
rectified immediately by the applicant. Care is to be taken in the location
of structures to ensure no damage occurs to infrastructure, landscaping or
structures within the park. All costs are to be borne by the applicant. Reason: To ensure that any damage to the park is restored and To protect
public safety. Cigarette Butt Receptacles 2. Provision is to be
made for cigarette butt receptacles on site to minimise littering during the
event. Cigarette butt receptacles
must be removed at the end of the event. Reason: To
ensure that adequate provision is made for the disposal of cigarette buts and
prevent littering of the public domain. Disabled
Access 3. Access for people with
disabilities within Prince Alfred Park is to be maintained throughout the
event and care is to be taken in the location and erection of the temporary
structures and barricades to ensure current accessible paths are not blocked. Reason: To ensure the provision of equitable and dignified access for all
people in accordance with disability discrimination legislation and relevant
Australian Standards. Amusement
Rides 4. Amusement rides for
the event are to be limited to those targeted at small children (such as
jumping castles and small children’s rides) and no rides targeted at
teenagers or adults are to be provided. Reason: To ensure an appropriate level of amenity to surrounding properties. Prior to the Event Occurring Public
Liability Insurance 5. The event organiser submitting
to Council a copy of its Public Liability Policy in an amount not less
than $10,000,000 noting Council and the Roads and Traffic Authority as an
interested parties on the Policy and that Policy to cover both on-road
and off-road activity. Reason: To ensure an appropriate level of insurance for the event. Approval
for Road Closures 6. The Lunar New Year Celebrations and Twilight Noodle
Markets are to be held within the grounds of Prince
Alfred Park and no road closures are to be implemented without prior approval
of Council through Council’s Traffic Committee. Reason: To ensure no disruption to the traffic flow in the area. Waste
Management 7. Prior to the event
occurring the event organisers are to liaise with Council’s Public Health
Protection Unit to ensure appropriate measures are provided and procedures
followed in relation to waste/recyclable material removal from the site Reason: To ensure appropriate waste management facilities for the event. During Construction or
Works: Vehicular
Access 8. Vehicular access for
stall holders to be carried out at designated entry/exit access points at the
corner of Marist Place and Marsden Street and in the loop section along
Marsden Street within the park before and after the event at the approved
times. All access points are to be
supervised and manned by Council Staff and/or security officers. Reason: To ensure no disruption to the traffic flow in the area. Hours of Erection/Dismantling Structures 9. All works for the
erection, dismantling and removal of temporary structures may only be carried
out between the hours of 6.00 am to 5.00 pm on the Friday of the event,
between 6.00am and 10.00am and between 4.00pm and 8.00pm on the Saturday of
the event and between 8.00am and 6.00pm on the Sunday immediately after the
event. No trucks are to access the site or deliver/collect from the site
prior to Reason: To protect the
amenity of the area. Use of the Site: Waste
Removal 10. The waste storage area
shall be capable of accommodating all waste arising from the use of the park.
All waste is to be removed from the site by Reason: To
ensure a suitable waste storage facility. Hours of Event 11. The event is to occur
only on Reason: To minimise the impact on the amenity of the area. Duration of Consent 12. This consent applies to
Lunar New Years celebrations in the years 2009 to 2011, inclusive, only. Reason: To minimise the impact on the amenity of the area. Security 13. A minimum of three (3)
security staff are to be on the site at all times between the hours of Reason: To
minimise the impact on the amenity of the area and ensure the safety of the
event. Food Premises 14. The operation of any
food business activity in association with the event is to be in accordance
with the food safety standards adopted under the NSW Food Act. In complying
with the above, the event organiser and all food businesses intending to operate
as part of this event shall refer to the NSW Food Authority’s publication “Food handling guidelines for temporary
events” (Version 1/06) prior to the setting up of any food stall or
placement of any vehicle used to prepare or display food for sale. Any
departures from this guide are to be directly negotiated with Council’s
nominated Environmental Health Officer and a statement of clearance issued by
Council prior to the commencement of the event. All food
businesses and the event organiser shall undertake prior notification of the
event and their business activity to the NSW Food Authority. Reason: To ensure a supply of safe and suitable food for the
event. Protection of the
Environment 15. The operation of the
event not giving rise to environmental emissions of air impurities, liquids
or solid matter in contravention of the Protection of the Environment
Operations Act 1997. Any emissions from the event must not cause a nuisance
from odours, nor be hazardous to human health or the environment. Reason: To
prevent loss of amenity to the community. Alcohol 16. The sale of alcohol is prohibited for this
event. Reason: To comply with this consent. |
SITE & LOCALITY
1. The site is known as Lot 1 DP 724837, Prince
Alfred Park (Pk 15) 353D
2. Alfred Square and the surrounds are a potential archaeological
site and are listed as a Heritage Item of State significance under Schedule 5
of Parramatta City Centre Local Environmental Plan 2007.
BACKGROUND
3. Council held the same Lunar New Years
event in Prince Alfred Park last year.
PROPOSAL
4. Approval is
sought to use Prince Alfred Park for a Council Lunar New Year celebration and
twilight noodle market to be held on consecutive days in February over the next
3 years (2009 – 2011). In 2009 the event is proposed to be held on Friday 6
February and Saturday 7 February and in subsequent years it is to be held on
one Friday and Saturday in February each year. The twilight noodles market will
be held on the Friday night each year commencing at
5. The Saturday event
will be a Lunar New Year celebration and will commence at
6. Set up for the events
will occur from
STATUTORY CONTROLS
State Environmental Planning Policy (Temporary Structures and
Places of Public Entertainment) 2007
7. SEPP (Temporary Structures and Places of Public
Entertainment) sets a series of matters for consideration related to total
occupancy, impacts on amenity, hours of use, crime risk, location of
structures, provision of toilets, impact on heritage items, duration of
occupation of temporary structures and whether any conditions are required in
relation to the removal of the structures. The application has been assessed
against these matters and is considered acceptable. Of particular note, the
duration of the occupancy of the structures and length of time of the event are
limited, appropriate provision is made for toilets and security and an
appropriate waste management plan and structure removal timeframe is proposed.
Further, any disruption to traffic and parking in the area that will result
from the event is over a small timeframe and given the timing of the event will
not unacceptably impact on accessibility and parking availability in the area.
8. The site is zoned RE1 Public Recreation under the City
Centre LEP and the use, which is ancillary to the use of a recreation area, is
permissible with consent. The proposal satisfies the zone objectives and is
consistent with the requirements of heritage conservation.
9. The
CONSULTATION
10. In accordance with the requirements of the Notification DCP, the
application was advertised between
REFERRALS
11. The application was referred to Council’s Landscaping,
Traffic and Heritage branches and no objections were raised by any of the
branches, subject to conditions which have been included in the recommendation.
ISSUES
Noise
12. The use of the structures will generate noise due to the crowds of
people attending, noise from patrons using the amusement rides and noise from
amplification of music and a PA system. Noise will also occur when the
firecrackers explode. Whilst
the noise generated by the use, particularly the fireworks, will be of
sufficient volume to potentially cause impacts on surrounding development, the
majority of that development is non-residential development and all such noise
would cease by
Traffic
13. During the erection and removal of the structures and for the duration
of the event there will be some disruption to traffic flow in the area and to
the availability of parking in the general area. However, the disruption is for
a relatively short period of time and is at a time when it is less likely to
result in significant inconvenience.
Damage to the Park
14. The
only potential for detrimental impacts upon the future use of the park would be
damage to the landscaping and a condition of consent will require the
replacement of any damaged landscaping and the removal of all rubbish.
Crowd Behaviour
15. The event is targeted towards families and
the early hour of the finish will assist in minimising the likelihood of
intoxicated persons causing problems. Crowd behaviour will be addressed by the
proposed security guards and police presence.
Heritage
16. As the structures to be erected
are temporary, there will be no significant impact on the heritage significance
of the park and its surrounds.
Kerry Gordon
Independent Planning Consultant
1View |
Plan |
1 Page |
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2View |
Locality Map |
1 Page |
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3View |
Heritage Inventory Sheet |
3 Pages |
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4View |
DA History |
1 Page |
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REFERENCE MATERIAL
Item 9.2 |
REGULATORY
ITEM NUMBER 9.2
SUBJECT Processing
and Administration of Development Applications
REFERENCE F2004/06472 - D01092191
REPORT OF Manager Land Use and Transport Planning
PURPOSE: The purpose of this report is to seek endorsement of
strategies which will assist in improving processing times and customer
service for development applications including delegations, site meeting
processes and fast tracking of certain types of development
applications. This report also
discusses various internal reforms that staff will commence in order to
achieve these objectives. |
1. That Council note the following improvements to processes proposed within the Development Services Unit: a) Fast tracking of minor
DAs b) Expediting internal referrals c)
Improving the “clearing house” process
d) Performing a “blitz”
on determining DAs that have been in the system for over 80 days e) Improving responsiveness associated
with pre lodgement meetings f)
Commencing a process of defining a policy position on how to proceed with incomplete or deficient DAs. 2. That the Chief
Executive Officer be delegated the functions of Council to: a) Approve development
applications (including section 96 applications) provided: (i) There are not more than 7 objections
to the development; or (ii) The development application does not
relate to land in which Council holds, or has recently held, a direct
pecuniary interest; or (iii) The development application does not
fall within the terms of reference of the Central Parramatta Planning
Committee; or (iv) The development application is not
known to have been made, or relate to a property owned by a member of staff
or Councillor; or (v) The development application does not
seek a variation of more than 10% to a standard under the Parramatta City
Centre LEP 2007; or (vi) The development application does not
seek to demolish a heritage item; or (vii) The development application does not
relate to a brothel, massage parlour, sex services premises, restricted
premises, tattoo parlour or place of public worship; or (viii) The application does
not seek a review of determination under section 82A. (ix) The application is
lodged as a “Fast Track DA” (i.e., swimming pools, garages, carports, awnings, decks, pergolas, change of
use and similarly small scale DAs) even if 7
or more objections are received. 2. That
Council reaffirm the following delegations to the Chief Executive Officer to: i) Approve
complying development certificates. ii) Exercise
the assumed concurrence of the Director-General in relation to objections
made pursuant to State Environmental Planning Policy No.1 – Development
Standards. iii) Refuse
development applications and complying development certificates. Note - Individual households
are to represent only one objection to a development application irrespective
of the number of individual objections received or signatures provided on
behalf of that household for the purpose of determining 1(a)(i) above. 3. That site meetings be
held for the following Development Applications prior to a determination
being made: i) Where 10 or more objections have been made. ii) For all other DAs where 2 Councillors request
that a site meeting be held. 4. That the current
practice of referring proposed meeting dates and times for site meetings to
Council for endorsement be replaced by such meetings being organised by staff
in the Development Services Unit and notified to Councillors on a monthly
basis. 5. Council commence 6
monthly ‘Industry Forums’ commencing in early 2009. The purpose of the
‘Industry Forums’ is to receive feedback from regular customers on the
Development Assessment Service and local planning issues including
architects, designers and developers. 6. Council suspend the current
practice of referring Development Applications for child care centres to the Local Engineering
Advisory Committee and Traffic Committee for comment in cases where on-street
car parking is not being relied upon to comply with the car parking controls.
7. Amendments being made to the
standard notification letter advising stakeholders that individual households
are to represent only one objection to a development application irrespective
of the number of individual objections received or signatures provided on
behalf of that household. In addition,
advice being included indicating that if objections are received from a
significant distance to the proposal, the objector should state their
interest in objecting. 8. That Council staff
prepare a policy on how incomplete and deficient DAs should be dealt with by
Development Assessment staff as a matter of policy having regard to balancing
customer service and efficiency and timeliness of the of the process. 9. That a report be presented to Council in 6 months
which outlines the progress of the changes proposed in this report and
improvements to processing times and identification of any further changes
required. 10. That monthly reports
be prepared for Council identifying number of DAs in the system, median
processing times, trends over time and other statistics that will keep
Council informed of key statistics in DA processing and administration. |
BACKGROUND
1. The Department of Planning (DoP) releases
annual comparative data on the development assessment functions of Councils.
The report titled ‘Local Government
Development Performance Monitoring 2007-2008’ was released on
2. The report showed that both the gross and
net processing times for DAs at Parramatta City Council were well above the NSW
state average. The NSW net mean processing time for DAs is 46 days compared
with Parramatta City Council’s 75 days.
Clearly this is unacceptable and needs to be addressed.
3. Council staff and Councillors participated
in a workshop on
4. This report identifies some potential
solutions as a package to improve both processing times and customer
service. This should be an ongoing
process of refinement. It should also be
noted that paramount in the development assessment process is the imperative to
ensure good governance. Good governance
of the process should not be compromised in the pursuit of reducing processing
times.
5. This report is divided into internal
reforms to improve processing times and customer service as well as amendments
to existing delegations and site meetings criteria.
INTERNAL REFORMS
6. This
report identifies potential improvements that can be made to the development
assessment process in regard to:
§ Review of the entire DA process, where time
lags are occurring and strategies put in place to address them
§ Fast tracking of minor DAs
§ Expediting internal referrals
§ Improving the “clearing house” process
§ Performing a “blitz” on determining DAs that
have been in the system for over 80 days
§ Improving responsiveness associated with pre
lodgement meetings
§ Commencing a process of defining a policy
position on how to proceed with incomplete or deficient DAs.
OBJECTIONS
7. The
issue of objections and when to consider whether they are legitimate, is a
difficult one. It is problematic to
attempt to categorise types of objections that may be considered irrelevant or
not valid as this may alienate genuine objectors and places too much discretion
in staff to make quite subjective judgements.
8. This
report recommends that further advice be contained in Council’s standard advice
in notifying local residents of a development proposal advising that individual
households will be considered as single objections regardless of the number of
objections from occupants. Further,
advice will be included that requires objectors from a significant distance
from a proposal, to articulate the nature and reason for their objection.
DELGATIONS AND SITE MEETINGS
9. This
report finds that significant processing time is spent in preparing reports to
Council that may not need determination by Council. Parramatta City Council determined 14.6% of
all DAs received in the 2007/08 financial year.
This is much higher than all adjoining Councils and that vast majority
of determinations are consistent with recommendations. The statistics show that gross processing
times of those DAs determined under delegated authority are about half those
referred to Council for determination.
10. An
important component of improving processing times is the need to increase the
number of applications determined under delegated authority. Sensitive DAs and those that register
significant public interest will still be referred to Council for
determination.
11. On
site meetings, whilst often useful, are sometimes not well attended and
therefore of questionable value. This
report recommends that the triggers for on site meetings be limited to
significant public interest only as well as requests from 2 or more Councillors. This as opposed to the list of types of
applications which may not be controversial or complex. In addition, the
practice of formally resolving to conduct on site meetings should be replaced
by staff simply organising such meetings to save time.
INDUSTRY MEETINGS AND MONITORING
12. Conducting
regular industry meetings with frequent users of the development assessment
process is a valuable way of both receiving feedback and disseminating
information. This report recommends that such meetings be organised commencing
in early 2009 on a 6 monthly basis.
13. Staff will prepare regular monthly reports
commencing in early 2009 to update Council on processing times, applications in
the system and statistical trends in order that Council can be kept well informed
of the periodic results and trends of the reform process.
Marcelo Occhiuzzi Louise
Kerr
Manager, Land Use Manager,
Development Services Unit
and Transport Planning
1View |
Detailed Report |
9 Pages |
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Ordinary
Council |
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City Development
10.1 Draft
Note
Attachments 7 and 8 provided under separate cover
to councillors at the workshop held on
Please bring along to meeting.
Item 10.1 |
CITY DEVELOPMENT
ITEM NUMBER 10.1
SUBJECT Draft
REFERENCE F2006/01198 - D01092144
REPORT OF
PURPOSE: This report seeks Council’s endorsement of a
revised version of draft Parramatta Local Environmental Plan 2008 (draft LEP)
for submission to the Department of Planning (DoP), seeking a section 65
certificate to enable the public exhibition of the draft plan. The
amendments to the draft LEP are in response to the DoP’s changes to the
template or ‘standard instrument’ and directives on how draft LEPs must be
prepared in order to be consistent with the standard instrument and
corrections to minor mapping anomalies and updated mapping information. |
Note: An application has been lodged with the
Department of Local Government to issue pecuniary interest exemptions under
section 458 of the Local Government Act to allow Councillors to vote on the
draft LEP at this meeting of Council meeting. If the exemptions are received
in time, it is recommended that Council adopt Recommendation A. If the exemptions are not received in time, it
is recommended that Council adopt Recommendation
B. RECOMMENDATION A 1. That Council endorse draft Parramatta
Local Environmental Plan 2008 in Attachments 7 and 8 to this report and seek
section 65 certification from the Department of Planning to enable the public
exhibition of the draft plan. 2. That Council be informed of the outcome
of the certification process prior to the commencement of the exhibition and
any significant changes be the subject of a further report. 3. That any land reservations required for
public transport corridors relating to SREP 18 – Public Transport Corridors
be included in draft PLEP 2008 prior to exhibition if resolved by the
relevant State Government authorities. 4. That Council raise objection to the very
late direction from the Department of Planning regarding the structure of the
land use table in the draft LEP with regard to the specification of prohibited
land uses, such that any unnamed land uses are automatically permissible with
consent. 5. That Council staff continue the process
to further develop a voluntary planning agreement (VPA) for the No 2 Morton
Street site with the proponent and the draft VPA be reported back to Council
for endorsement with the aim of exhibiting the draft VPA concurrently with
draft PLEP 2008. 6. That Council express its concern to the
Minister for Planning at the delay in the Department initiated joint planning
work for Epping town centre. 7. That Council agree in principle to the
amalgamation of the City Centre LEP with the draft LEP 2008 and that a
further report on the process of amalgamation be presented to Council. 8. That, subject to advice to Council of
those changes, should minor errors be discovered in the draft LEP maps or
documentation, then those errors be rectified prior to exhibition of the
draft LEP without being referred back to Council. 9. That when the draft LEP is referred to
the Department of Planning for certification, it includes Council’s adopted
position for the Merrylands centre, which is the subject of separate
consideration at tonight’s Council meeting. Recommendation B 1. That Council note this report and the
Chief Executive Officer be granted delegated authority to refer the draft LEP
in Attachments 7 and 8 to the Department of Planning (DoP) seeking a section
65 certificate. 2. That the draft LEP be reported back to
Council after it has been considered by the DoP prior to commencement of the
public exhibition. 3. That items 3 – 9 of Recommendation A be
adopted. |
BACKGROUND
1. Council adopted draft Parramatta LEP 2008
at its meeting on
2. In a report to Council on
3. In December 2007, the State Government’s
template, referred to as the ‘Standard Instrument’ was amended and during 2008,
a number of directives were issued by the DoP which added to the drafting and
formatting changes to be addressed in the draft LEP. Attachment 2 outlines these requirements and
details of the work on the draft LEP to progress to the present point.
Councillor workshops in April and December 2008 have provided updates on the
status of the draft LEP.
Present Position
4. In November 2008, a pre submission meeting
was held between senior planning staff from the DoP and Council to determine if
the DoP has any outstanding issues before Council submits the draft LEP and
requests a s 65 certificate.
5. A significant degree of compliance with
DoP requirements has now been achieved in the draft LEP document and maps,
presented as separate hard copy attachments 7 and 8 to this report. This report
presents the updated draft LEP for Council’s consideration and endorsement, so
that it can again be referred to the DoP seeking a s65 certificate to enable
public exhibition of the draft plan. The report’s recommendations seek to
progress the draft LEP and related aspects which are explained in the detailed
report in Attachment 1.
6. As outlined in Attachment 1, there are a
few areas where differences may remain between Council and the DoP. These
include some local clauses in part 6 of the draft LEP which ‘roll over’
Council’s existing provisions for sex services premises, child care centres,
and places of public worship into the new draft LEP and the structure of the
land use table.
7. It is possible that the DoP may require
amendments to the draft LEP, including the structure of the land use table
prior to exhibition of the draft LEP. From discussions with senior officers
from the DoP, it would appear likely that Council will be permitted to exhibit
the draft LEP with the disputed local clauses that ‘roll over’ existing
provisions from Council’s existing LEP. Council will, however, need to provide
further information to address the DoP’s concerns relating to these provisions
in further progressing the plan and where points of difference remain, Council
can make a submission to the Minister.
Next Steps
8. It is recommended that Council endorse the
updated version of the draft LEP and refer it to the DoP seeking a s65
certificate. Any significant changes required before Council is able to proceed
with the public exhibition of the draft plan will be reported to Council. After the public exhibition, Council will
have a further opportunity to review the draft LEP, in considering submissions
received in response to the exhibition.
9. A report on updates to the draft
Parramatta Development Control Plan (DCP) 2008, which contains the more
detailed planning controls and guidelines for development, will also be
presented to Council prior to the public exhibition commencing, as it is
intended that the draft LEP and DCP be exhibited together. Council has recently
resolved to amend the DCP to incorporate provisions relating to boarding houses
and places of public worship.
Timing
10. The timing
of the public exhibition is subject to the outcome of the DoP’s processing of
and any further requirements for the draft LEP as part of the s65 certification
as well as any further reports to Council necessary regarding the draft LEP and
also the report on the updates to draft Parramatta DCP 2008. It is, however,
anticipated that the exhibition could occur in the first half of 2009.
Neal McCarry Sue
Stewart
Project
Officer Senior
Project Officer
Land Use
Planning Land
Use Planning
1View |
Detailed report on draft Parramatta LEP 2008 |
16 Pages |
|
2View |
Work that has been undertaken to progress draft Parramatta LEP 2008 |
3 Pages |
|
3View |
New Properties Affected by road Widening |
1 Page |
|
4View |
Additional Zoning Anomalies |
2 Pages |
|
5View |
Local Provisions in Draft |
17 Pages |
|
Miscellaneous Changes to Draft |
6 Pages |
|
|
Draft LEP Document (Hard copy provided separately) |
130 Pages |
|
|
Draft LEP maps (Hard and soft copy provided separately) |
130 Pages |
|
REFERENCE MATERIAL
None.
Ordinary
Council |
|
|
|
Roads Paths Access and Flood Mitigation
11.1 State Floodplain Management Program -
Acceptance of Minister's Grant Offer
11.2 Eastwood and
Note
......... Attachments
1 and 2 provided under separate cover to Councillors and Senior Staff.
11.3 9C
11.4 Proposal for Renaming of
11.5 Proposed Guidelines for the provision of Car
Sharing in the Parramatta Local Government Area
11.6 Parramatta Traffic Committee meeting minutes
held on 27 November 2008
11.7 Traffic Engineering Advisory Group meeting
minutes held on 27 November 2008
Item 11.1 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.1
SUBJECT State
Floodplain Management Program - Acceptance of Minister's Grant Offer
REFERENCE F2005/01036 - D01085119
REPORT OF Acting Waterways Systems Manager
PURPOSE: To seek Council’s
approval for the offer of up to $45,000 granted under the State Floodplain
Management Program for 2008/09. |
(a) That Council accept the
Minister’s grant offer and conditions under the 2008/09 State Floodplain
Management Program. (b)
Further, that the Chief
Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary
documents. |
BACKGROUND
1. On
the 13th November 2008, Council received correspondence from the
honourable Carmel Tebbutt MP, Deputy Premier (Minister for Climate Change and
Minister for Commerce), advising that Council was successful in securing a
grant of up to $45,000 from the State Floodplain Management Program.
2. This
particular program is administered by the Department of Environment and Climate
Change (
3. Parramatta
City Council has been successful in securing funds under this Program for the
previous five years.
ISSUES/OPTIONS/CONSEQUENCES
4. A
grant of up to $45,000 has been offered to Council subject to Council agreeing
to Conditions for Financial Assistance. These conditions are the same as
previous years and have been reviewed (and accepted) by council officers.
5. The
allocated funds may be distributed amongst the following projects at Council’s
discretion, subject to specific expenditure on the individual projects being
agreed upon by the
· Preparation of the
· Completion of the Lister
Street Flood Levee extension,
· Flood mitigation works
on Pendle Hill Creek (Stage 3c) Toongabbie
6. The
Program funding ratio requires a 2:1 (State: Council) contribution. The
required matching funds are already included within the current 2008/09 Council
budget.
7. The
acceptance of the Minister’s grant offer requires the common Seal of the
Council to be affixed to the return correspondence following a resolution of
Council.
CONSULTATION & TIMING
8. All
relevant internal staff from Council’s strategic, financial and service units
have been notified of the offer in relation to the approved projects.
Alison Parr
Acting Waterways Systems Manager
1View |
Letter from Minister Carmel Tebbutt re successful grant $45,000 from
State Floodplain Management Program |
|
|
REFERENCE MATERIAL
Item 11.2 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.2
SUBJECT Eastwood
and
REFERENCE F2004/06096 - D01085120
REPORT OF Acting Waterways Systems Manager
PURPOSE: To seek Council endorsement to publicly exhibit the draft
Eastwood & Terry’s Creek Flood Study, and the draft Eastwood &
Terry’s Creek Floodplain Risk Management Study and Plan. |
(a) That
Council endorses the public exhibition of the draft Eastwood &
Terry’s Creek Flood Study, and the draft Eastwood & Terry’s Creek
Floodplain Risk Management Study and Plan for a
period of 28 days, commencing on (b) Further, that a report be brought
back to Council with consideration of public submissions prior to adoption. |
BACKGROUND
1. The floodplain risk management
program is being undertaken in accordance with process outlined in the NSW
Government’s Floodplain Development
Manual, gazetted in April 2005. The program is part funded by the
Commonwealth and State Governments through their Floodplain Management
Programs.
2. The
Eastwood & Terry’s Creek Floodplain Risk Management Study & Plan
focuses on the Eastwood and Terry’s Creek stormwater drainage catchments (the
study area). These have a combined area of approximately 495 hectares (4.95
square kilometres). Parramatta City Council only has a small portion of the
upper catchment that drains into
3. The
preparation of the Study and Plan has been coordinated by the City of
4. Council’s
Floodplain Management Committee (the Committee) has overseen the preparation of
a flood model that simulates the historic November 1984 flood, as well as a
draft Flood Study. Significant flooding
problems have been experienced in 1967, 1984 and 1989. It is estimated that
over 70 houses or commercial properties around the Eastwood town centre
experienced above floor flooding in the November 1984 flood.
5. Bewsher
Consulting was commissioned by the City of
6. At its
meeting of
7. From a
list of potential options, the Committee determined a preferred list of
potential flood mitigation options for detailed assessment, following the
results of the preliminary assessment of an initial list of thirteen (13)
options. Five of these have now been highly recommended for adoption based on
cost-benefit assessment within the report.
ISSUES/OPTIONS/CONSEQUENCES
8. A
detailed assessment of all of the recommended flood mitigation options for the
study area has now been completed, with the results summarised in the Table
below. All of the options listed in the table have
been included in the draft Management Study and Plan.
Summary of Recommended Flood
Mitigation Options
Option No. |
Description of Mitigation Measure |
Approx. Cost $ |
Benefit Cost Ratio |
Determination |
4 |
|
Up to $1M (size dependent) |
>1.0 |
|
8 |
Twin Φ1500mm pipes in |
$1.9 Million |
=1.0 |
|
9 |
Debris Control
Structures at Railway Pde and upstream of |
$1 Million |
>1.0 |
Recommended |
12 |
(Stage 2 of |
$1.3 Million |
=0.5 |
Recommended |
13 |
|
$8.5 Million |
=0.5 |
Recommended |
9. From
the table, it can be seen that only one of the preferred five mitigation
options is located within Parramatta City Council’s boundaries (Option 4 –
10. Further
feasibility studies are recommended to determine the optimal storage volume
(and cost) for the basin in terms of both site constraints and hydraulic
performance. Pursuit of the basin would have to involve cost sharing
arrangements between Ryde and Parramatta Councils and the
11. A
set of draft flood planning provisions for the study area have also been
prepared to guide future development within the three flood risk precincts
described in the Flood Study report (High, Medium and Low). The draft flood planning provisions provide a suite
of performance based measures to address flood risk, according to land use and
location in the study catchment.
12. It
should be noted that these proposed flood planning provisions will not apply to
the Parramatta LGA. Whilst the benefits of this methodology are acknowledged,
Council would be required to re-assess all existing / adopted floodplain risk
management plans before moving towards such an approach.
CONSULTATION & TIMING
13. Members
of the Committee (Councillors and staff) have had ongoing input into the
development of preferred options for the study area. Council’s Waterways
Systems Manager (City Strategy Unit) has consulted with relevant internal staff
in regard to both technical and planning proposals within the draft Plan.
14. Community consultation will be undertaken through public
exhibition of the documents at local libraries, the main
15. The
Draft Study and Report will be publicly exhibited for a period of 28 days,
during which time the community will have the opportunity to provide comment. A
further report will be brought back to Council following the Committee’s
consideration of public submissions and recommendations for adoption.
Alison Parr
Acting Waterways Systems Manager
Due to the voluminous content of the
following attachments, hard copies have been supplied to Councillors and
managers only. Copies of the attachments will be available on Council’s website
and allocated locations for viewing during the exhibition period.
Draft Eastwood and |
124 Pages |
|
|
Draft Eastwood and |
89 Pages |
|
REFERENCE MATERIAL
Item 11.3 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.3
SUBJECT 9C
REFERENCE F2008/01296 - D01087648
REPORT OF Property Program Manager
PURPOSE: The
report recommends Council to accept dedication of drainage structure to be
constructed at the public reserve at 9C |
(a) That Council resolve to accept dedication of the
drainage structure at 9C (b) Further, that the Lord Mayor and General Manager be authorised to execute under
seal the deed of agreement for dedication of the drainage structure |
BACKGROUND
1. In 2004, the Council approved a
Development application (DA/994/2003) for a medium density residential development
at
2. It has been realised on subsequent
investigation that this proposed drainage easement, shown on DP 31179, has
never been legally created and no drainage pipe has been laid.
3. For information, the land for the development site at
4. A detailed submission and a location plan are at Attachments 1 and 2
ISSUES/OPTIONS/CONSEQUENCES
5. The Council land (Lot 35 DP 233076) was dedicated in 1967 for use as public reserve via DP 233076. It is zoned Residential 2(b) and should be
classified community on Council’s Local Environmental Plan 2001.
6. Currently the Council land is used
as a public footpath between
7. The developer has proposed to construct at no costs to the Council a 375
mm diameter concrete storm water pipe approximately 150 metres long for
discharge of storm water for the development.
This storm water pipe will be laid within the subject Council land and
extend eastward along Dobson Crescent before making a connection to an existing
Council storm water pit near 1 Dobson Crescent shown on the drawing at Attachment 3. Storm water pits will be provided on the way
to collect surface run-off at the public footpath and
8. The acceptance of dedication of this drainage structure is recommended,
as its construction will provide public benefit by improving the drainage of
the public footpath and
CONSULTATION & TIMING
9. The Council’s Catchment Management Unit has approved the design of the
drainage structure and has no objection to the proposed dedication for Council
ownership and future maintenance.
Kwok Leung
Property
Program Manager
1View |
Detailed Submission |
1 Page |
|
2View |
Public Footpath at 9C |
1 Page |
|
3View |
Interlot Drainage Plan |
1 Page |
|
REFERENCE MATERIAL
Item 11.4 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.4
SUBJECT Proposal
for Renaming of
REFERENCE F2006/00231 - D01087992
REPORT OF Property Officer
PURPOSE: To present to
Council a proposal to address ongoing property location problems by changing
the name of |
(a) That Council undertake the
formal exhibition and submission process for street re-naming, with the proposal
that (b) Further,
that the affected
residents be notified of Councils decision. |
BACKGROUND
1. Prior
to the legal definition of Parramatta LGA suburbs by the Geographical Names
Board (GNB),
2. The
Hills Shire Council (formally Baulkham Hills Shire Council) also has a
3. Since
the suburb gazettal, residents of
ISSUES/OPTIONS/CONSEQUENCES
4. The
geographical location of
5. To
allow this duplication to remain poses a substantial risk to the effectiveness
of emergency services responses to either street.
CONSULTATION & TIMING
6. Conversations
with residents resulted in a formal request to rename the street. The residents
have put together a short list of Aboriginal names, in keeping with the names
of streets within the area. The following options were provided:
7. When
checking the proposed street names against the GNB guidelines for the naming of
roads, it was deemed that
8. Details
of the submissions received is found at Attachment 1.
1View |
Correspondence from Residents of |
1 Page |
|
REFERENCE MATERIAL
Item 11.5 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.5
SUBJECT Proposed
Guidelines for the provision of Car Sharing in the Parramatta Local Government
Area
REFERENCE F2006/01242 - D01092169
REPORT OF Project Officer
PURPOSE: To inform Council of the outcome of the carshare trial
in Parramatta between Parramatta City Council and ‘Go Get’ and for Council to
consider the Guidelines for the Provision of Car Sharing in future. |
(a) That Council
adopt the proposed
Guidelines for the Provision of Car Sharing. (b) That Council commence a
process of inviting and assessing applications for carshare in Parramatta LGA
using the guidelines in Attachment 2. (c) That the existing carshare
arrangements with Go Get continue until the Car Sharing Guidelines are
implemented. (d) That Council review the fee
of $100 for car share parking authorizations in the next 12 months. (e) Further, that Council investigates the provision of car
sharing in the DCP to include a requirement for all new medium to high
developments to provide carshare parking privately. |
BACKGROUND
1. Car
sharing is car rental by the hour available to members of carshare providers.
The fee includes fuel, car maintenance, insurance and other associated on road
costs. Car sharing is intended for occasional use to support car ownership and
public transport use. Drivers book the car online or by telephone and pick it
up and return it to the allocated parking space.
2. There was
a 12 month carshare trial in
3. This
result indicates that the trial was successful and carshare is a viable
alternative to car ownership in
4. Car sharing schemes have been operating successfully
in
ISSUES/OPTIONS/CONSEQUENCES
5. To continue providing carshare in the LGA,
Guidelines for the Provision of Car Sharing have been prepared. (Attachment 2).
These guidelines were endorsed by Council’s Traffic Engineering Advisory Group
meeting on the
6. These guidelines support the Parramatta City Council
transport objectives and strategies as set out in Parramatta Twenty 25
Strategic Plan that aim to encourage the use of public transport, and reduce
private motor vehicle use. This will decrease parking demands, congestion, fuel
consumption and greenhouse gas emissions. Alternatives to private car ownership
will be encouraged by providing parking opportunities for carshare vehicles,
whilst maintaining a balance with competing parking demands.
7. These Guidelines have been developed in
accordance with RTA Technical Directions.
8. It is
proposed that carshare organisations may apply for carshare parking locations
and authorisations through out the LGA on a first come first served basis. Carshare Locations and Carshare
Authorisations will be submitted to the Councils Traffic Committee
for approval. Successful applicants will gain dedicated car parking spaces
marked clearly for car sharing purposes only. In assessing such applications,
Council should avoid using parking metered spaces where possible.
9. The operation of the carshare scheme
is separate from the operation of Council’s resident or business parking
schemes and carshare vehicles are not eligible for permits.
10. Car share
is included in some
CONSULTATION
& TIMING
11. The 12
month trial of Car Sharing in the
12. In the
interim, it is recommended that Council give permission to Go Get to continue
operating in the two current locations until such time as Council has
considered applications for these spaces as part of the above process.
FUNDING
13. To
encourage sustainable transport in the LGA it is proposed the Council continue
to support and subsidise car sharing in a similar way to other Sydney
Councils. A fee of $250 is proposed for
new car sharing locations which will cover a portion of the cost of
investigation and sign installation of the of the Carshare Parking locations.
An annual fee of $100 will be charged for Carshare Parking Authorisations. This
should be reviewed within 12 months
Myfanwy Lawrence
Project Officer – Sustainable Transport
Land Use & Transport Planning
1View |
Detailed Report - CarShare Scheme in |
5 Pages |
|
2View |
Guidelines for the Provision of Car Sharing in the |
9 Pages |
|
3View |
Provision of Car Share in othe Local Government Areas |
1 Page |
|
REFERENCE MATERIAL
Item 11.6 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.6
SUBJECT Parramatta
Traffic Committee meeting minutes held on
REFERENCE F2008/02659 - D01092323
REPORT OF Manager Traffic and Transport
PURPOSE: That Council give
consideration to the report of the Parramatta Traffic Committee meeting held
on |
(a) That the report of the
Parramatta Traffic Committee meeting held on 27 November 2008 be adopted with
the exceptions of Item 1 and Item 6. (b) That in relation to Item 1 and
Item 6 that the recommendations of Council’s representative on the Parramatta
Traffic Committee be adopted. |
Marcelo Occhiuzzi
Manager – Land use and Transport Planning
1View |
Parramatta Traffic Committee Meeting Minutes held on |
22 Pages |
|
REFERENCE MATERIAL
Item 11.7 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.7
SUBJECT Traffic
Engineering Advisory Group meeting minutes held on
REFERENCE F2008/02664 - D01092346
REPORT OF Manager Traffic and Transport
PURPOSE: That the report of the Traffic Engineering Advisory Group meeting
minutes held on 27 November
2008. Note that there was no consensus
in the voting for Item 7. |
(a) That the report of the Traffic Engineering Advisory Group meeting
minutes held on 27 November 2008
be adopted with the exception of Item 7. (b) That
in relation to Item 7 that the recommendation of Council’s representative on the Traffic Engineering Advisory
Group be adopted. |
Marcelo Occhiuzzi
Manager – Land Use and Transport Planning
1View |
Traffic Engineering Advisory Group Minutes held on |
35 Pages |
|
REFERENCE MATERIAL
Ordinary
Council |
|
|
|
Culture and Leisure
12.1 Naming of an Unnamed Public Reserve in
Item 12.1 |
CULTURE AND LEISURE
ITEM NUMBER 12.1
SUBJECT Naming
of an Unnamed Public Reserve in
REFERENCE F2008/01223 - D01088854
REPORT OF Recreation Planner
PURPOSE: To provide further
information on the history of the unnamed public reserve located at the end
of Pemberton and Broughton Streets in |
(a) That
the unnamed public reserve at the end of Broughton and Pemberton Streets in Parramatta be endorsed in principle as
Baludarri Wetland, and it be referred
to the Geographical Names Board of NSW for formal assignment under the Geographical Names Act
1966. (b) That if approval is granted by the Geographical Names Board, a
park name sign be erected at the reserve, to be funded from Parks Improvement
Project number 13535. (c) Further, that any
persons who lodged a submission in relation to the proposed name be
advised of Council’s decision. |
BACKGROUND
1. At the Council meeting held on
2. Council’s Open Space and Natural
Resources section staff have now undertaken this further research as requested.
This research was conducted in conjunction with staff from the Parramatta
Heritage Centre, and involved investigations into historical land ownership and
early settler records.
3. It is recognised that the research
undertaken has not been exhaustive due to the limited time between meetings.
However, officers are confident that no other significant historical figures
have a direct association with this reserve.
4. The unnamed reserve is part of
John Irving’s original 1792 land grant of 30 acres. John Irving (c. 1760 –
1795) was a convict on the first fleet, who had a surgical background and
assisted the surgeons on the voyage to
5. Following John Irving’s passing, the property had various owners, until
it was sold to John Palmer in 1810. John Palmer (1760 – 1833), was appointed as
the commissary general for the First Fleet. From 1803 until 1824, he was a
committee member of the Female Orphan Institution (also known as the Female
Factory), which was located to the east of his property. He was also a
magistrate in
6. John Palmer retired to
‘Waddon Cottage’ on the property in 1819 where he died in 1833 as ‘the last surviving officer of the first
fleet’. Following this, the property was subdivided and sold in the
mid-1800s as ‘Keyes Estate’.
ISSUES/OPTIONS/CONSEQUENCES
7. John Irving has already been
recognised for his contribution to the local area, having both a street,
8. The name, Baludarri Wetland, was supported in view of its
connection to a significant Aboriginal figure, Baludarri. The historical
details of Baludarri’s relationship with the site are outlined in Attachment 1. It also complies with the
NSW Geographical Names Board’s ‘Guidelines for the Determination of Place
Names’, which states that “Names of Aboriginal origin or with a historical
background are preferred.”
9. A
number of parks and reserves within the Parramatta Local Government Area have
been named in connection with significant Aboriginal people who originally
inhabited the area. However, having conducted the additional research into the
original landholders for this area of
CONSULTATION & TIMING
10. Council staff
have undertaken consultation with members of the Parramatta Aboriginal and
Torres Strait Islander Advisory Committee, the Darug Peoples Advisory Committee
(DPAC) and the local residents of adjoining streets in the area. DPAC has
recommended the name Baludarri Wetland as
appropriate for the reserve. This was discussed with
Council’s Aboriginal staff, Pemberton Street Bushcare Group and all respondents
who provided comments on the original Warrigal name. All of these people are
supportive of the Baludarri Wetland name.
1View |
Naming of an Unnamed Public Reserve in |
|
|
REFERENCE MATERIAL
Ordinary
Council |
|
|
|
City Leadership and
Management
13.1 Floodplain Management Authorities (FMA) Joint
Floodplain Management Conference, Albury-Wodonga, 17 - 20 February 2009
13.2 Legal Advice on Awnings
13.3 Investments Report for October 2008
13.4 Report of the Audit Committee Meeting held on
6 November 2008
Item 13.1 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 13.1
SUBJECT Floodplain
Management Authorities (FMA) Joint Floodplain Management Conference,
Albury-Wodonga, 17 - 20 February 2009
REFERENCE F2004/06958 - D01077786
REPORT OF Service Manager - Council Support
PURPOSE: This report is
placed before Council to seek the appointment of one (1) Councillor to attend
the Floodplain Management Authorities (FMA) Joint Floodplain Management
Conference to be held in Albury-Wodonga from 17 – 20 February 2009 |
(a) That Council nominate one (1) Councillor to attend the Floodplain
Management Authorities (FMA) Joint Floodplain Management Conference to be
held in Albury-Wodonga from 17 – 20 February 2009. (b) Further,
that Council nominate an
alternate delegate to attend the Conference in the event that the delegate is
unable to attend. |
BACKGROUND
1. The FMA is an association
comprised of over ninety member organisations including local government bodies
and catchment management authorities in NSW.
2. The Floodplain Management
Authorities are heavily involved in public education promoting awareness of
flooding and floodplain management issues in the community. The Authorities is involved in the delivery
of education to practitioners and elected representatives championing merits
based risk management policies which are at the cutting edge of world best
practice. The Authorities promotes the
international exchange of information and shared experiences.
3. Albury Wodonga will host the
first joint
4. Themes to be explored at the
conference will be Mitigation, Planning, Climate change & changing
standards, Risk management and Flooding for environmental values.
5. Delegate registration,
accommodation, flights and out-of-pocket expenses total the approximate amount
of $2150.00 per delegate.
6. This is a Category C Conference
as outlined in Annexure 1 of the conference categories from the Civic office
Expenses and Facilities Policy. Category
C of this policy permits the attendance of one (1) Councillor. All reasonable expenses will be paid.
ISSUES/OPTIONS/CONSEQUENCES
7. A copy of the Conference Program
is appended as Attachment 1.
8. A copy of a brochure on the Floodplain
management Authorities is appended as Attachment 2.
CONSULTATION & TIMING
9. This report has been put to this
meeting to allow ample time to organise and pay for the conference prior to the
end of this year.
Graeme
Riddell
Service Manager – Council Support
1View |
FMA 2008 Conference Program & Brochure |
10 Pages |
|
2View |
Brochure on FMA background & covering letter |
5 Pages |
|
REFERENCE MATERIAL
Item 13.2 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 13.2
SUBJECT Legal
Advice on Awnings
REFERENCE F2008/00309 - D01077140
REPORT OF Service Manager Commercial and Risk
PREVIOUS ITEMS 8.3 - Audit of the
Mall and City Centre. - Ordinary Council -
PURPOSE: Response to
resolution of Council that Council obtain a legal opinion on Council’s
responsibility should an awning fall onto a public thoroughfare, such as a
council footpath, whether awnings generally have a prescriptive easement and
the best methodology to require building owners to obtain such an easement. |
(a) That the report be noted. (b) That the legal advice obtained
be provided on request as it contains advice on a range of issues in addition
to that requested by Council. |
BACKGROUND
1. Council
at its meeting held on 23 June 2008 gave consideration to a report regarding an
audit of the Mall and City Centre and resolved, in part, to obtain a legal
opinion on Council’s responsibility should an awning fall on to a public
thoroughfare.
2. Legal
advice has now been received from DLA Phillips Fox on
ISSUES/OPTIONS/CONSEQUENCES
3. The
legal advice indicates that:-
a. Liability
for defective awnings.
If an
awning erected over a public thoroughfare collapsed onto the street, Council
would not be exposed to liability unless it:
· approved
the erection of the awning in circumstances it was unreasonable to grant such
approval (e.g. the plans did not comply with the relevant standard)
· Council had actual
knowledge of the risk associated with the awnings and had not taken any action.
The extent of any liability on the part of Council would vary depending
on the particular circumstances in any particular claim.
b. Prescriptive
easement.
The presence of the awnings does not create a prescriptive easement.
CONSULTATION & TIMING
4. Council
has consulted with Westpool on Councils insurance cover and DLA Phillips Fox
for a legal advice on the concerns raised by Council.
Michael Maclean
Service Manager – Commercial and Risk
There are no
attachments for this report.
REFERENCE MATERIAL
Item 13.3 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 13.3
SUBJECT Investments
Report for October 2008
REFERENCE F2008/01474 - D01088712
REPORT OF Manager - Finance
PURPOSE: To inform
Council of the investment portfolio performance for the month of October
2008. |
That Council receive and note the
investments report for October 2008. |
BACKGROUND
1. In accordance with
clause 212 of the Local Government (General) Regulation 2005, a report setting
out details of all money invested must be presented to Council on a monthly
basis.
2. The report must include
a certificate as to whether or not the investments have been made in accordance
with the Act, the Regulations and the investment policy of Council.
ISSUES/OPTIONS/CONSEQUENCES
3. The Council’s investment
portfolio stood at $77.5 Million as at
4. Council invests directly
with Local Government Financial Services (LGFS), various term deposit providers
and with funds managers
utilising the services of Grove Financial Services. There are also investments
with the Commonwealth Bank for loan offset funds.
5. The average interest
rate on Council’s investments for the month compared to the Bank Bill Index is
as follows:
Monthly
Annualised
Total
Portfolio -0.99% -5.68%
Funds
Managers -2.05% -14.35%
Bank
Bill Index 0.71% 8.74%
NB: Annualised rates
are calculated on a compounding basis assuming that the interest returns are
added to the initial investment amount and reinvested.
6. After allowing for
Council’s loan offsets and at call funds, Council recorded a negative
annualised return of -5.68% in the month for its total investment portfolio.
The negative return recorded by Council was below the Bank Bill Index of 8.74%.
Fund managers also recorded a negative annualised rate of
-14.35%
for the month of October.
7. The
amount of funds invested at the end of October decreased from the
previous month by 11.7 Million. This decrease was due to a minimal inflow of
rates receipts with the second
instalment being due only by
8. October was once again
dominated by an environment of extreme volatility and bad news. There seems to
be nowhere to hide as all asset classes have been affected by the credit
squeeze and slowing down of every economy worldwide.
9. Equity, Property and Debt markets
have been adversely affected by major redemptions as investors seek to
liquidate what they can, and predictably some institutions have frozen
redemptions for the time being.
10. Domestically
the Reserve Bank of
11. Parramatta
City Council suffered negative returns for the month of October which equated
to a $690K loss in current market value to its portfolio. The major reason for
this outcome was the poor result of the Blackrock Diversified Credit fund which is
currently liquidating and the CFS Global Income Fund. These funds had a
combined mark to market loss for October of approximately $1.1M.
12. Councils portfolio is valued to market on
a monthly basis and all (net) interest income or loss is posted through Profit
& Loss. It is important to note although Council has realigned its
portfolio with approximately 77% of fixed returns & cash products, the
other 23% of Funds managers and long term growth products can still adversely
affect Councils monthly returns during the current global volatility.
13. Grove Investment and Advisory (Council
Advisors) maintain that the CFS Global fund and other longer term Equity linked
products should be maintained with a view to longer term recovery, however
council will continue to review this with Grove on a monthly basis.
14. The following details are
provided on the attachments for information:
Graph –
Comparison of average funds invested with loans balance
Graph – Average
interest rate comparison to Bank Bill Index
Graphs –
Investments and loans interest compared to budget
Summary of
investment portfolio
15. The Certificate of
Investments for October 2008 is provided below:
Certificate of Investments
I hereby certify that the investments for the month of
September 2008 have been made in accordance with the Act, the Regulations and
Council’s Investment Policy.
16. There is no standard report attachment -
detailed submission - attached to this report.
Jenny Fett
Finance Manager
1View |
Investments & Loans - Performance |
1 Page |
|
2View |
Summary of Investments Portfolio |
2 Pages |
|
REFERENCE MATERIAL
Item 13.4 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 13.4
SUBJECT Report
of the Audit Committee Meeting held on
REFERENCE F2008/02951 - D01092189
REPORT OF Manager Service Audit and Review
PURPOSE: The Audit
Committee held its first meeting on |
That
the Minutes of the Audit Committee Meeting held on |
BACKGROUND
1. Following a Resolution of Council
on
2. At its meeting of 25 March 2008
Council resolved (Minute 9797) to appoint three Councillors to the Audit
Committee together with Ms Pamela Fay Fynan and Mr Frank Mersal as the
Independent Community Representatives.
At its meeting of 7 October Council resolved (Minute 10210) to appoint
Councillors J D Finn, M D McDermott and A A Wilson to the Audit Committee.
3. The inaugural meeting of the
Audit Committee took place on
MAIN DISCUSSION POINTS
4. The
main issues discussed at the meeting of
a. The
schedule of meetings of the Audit Committee allow for a meeting to consider
Council’s audited financial reports prior to submission to Council in 2009.
b. A
report of Internal Audit Activities raised a number of issues for further
improvement in reporting and consideration of controls over cash handling.
c. A
report on the Analysis of Legal Services and Consultant expenditure raised
issues relating to the need for improved performance indicators over the
quality of advice provided.
d. A
status report of activities in procurement, risk and insurance provided detail
of improvements in policy and processes which are currently being implemented.
e. A
briefing on the projects funded by the economic development special rate
discussed how the funds were being used and of options for future strategies
and performance indicators in funding projects
Michael Quirk
Manager Service Audit and Review
1View |
Audit Committee Minutes November 2008 |
|
|
REFERENCE MATERIAL
Ordinary
Council |
|
|
|
Notices of Motion
14.1 Full Construction and Maintenance of Footpaths
for Residences Program across the
14.2 Reprioritise works proposed under the 2008/09
Pedestrian Access Management Program (PAMP) for the Elizabeth Macarthur Ward
Item 14.1 |
NOTICE OF MOTION
ITEM NUMBER 14.1
SUBJECT Full
Construction and Maintenance of Footpaths for Residences Program across the
REFERENCE F2004/06838 - D01092409
REPORT OF Councillor C X Lim
To be
moved by Councillor C X Lim and Councillor A Bide:- (a) That
Council prepare a report outlining a new annual program and budget proposal
for the 2009/2010 year and then annually
such that the Council will: (i) ensure
that a footpath is constructed on every street/road for residences across the
Parramatta LGA to be
completed by 2019/2020 (eg a 10 year program); (ii) maintain all footpaths for residences during 2009/2010 to
2019/2020 (assuming a 10 year
program); (iii) provide different yet appropriate options for footpath
constructions and maintenance to suit
each prevailing conditions and also budget; (iv) prioritise and show the projected list in order of when these
footpaths will be constructed; and (v) update
a public list at least every quarter on the Council's website, via Council's Customer Call
Centre as well as over the front counter advising residents this projected list of when their footpath
will be constructed. (b) That
Council outlines in this report how much it will cost Council to fund this
new program out of ordinary recurrent
revenue, and give alternate options by way of extensions beyond the proposed 10 year program so that the
funding is manageable for Council. (c) That
Council recommends in this report other potential sources of revenue and
policy reforms, for example Section
94 contributions. (d) Further,
that Council prepares this report as a separate program from the existing
footpath construction and maintenance
programs for the Parramatta City Centre. |
BACKGROUND The total
area of footpaths currently in each ward is as follows: Arthur
Phillip 245,446 m2 Caroline
Chisholm 131,140 m2 Lachlan
Macquarie 95,152 m2 Elizabeth
Macarthur 117,272 m2 Woodville 162,360 m2 The total
length of each ward that does not have any footpath on either side; Arthur
Phillip 25.84 km Caroline
Chisholm 21.17 km Elizabeth
Macarthur 49.17 km Woodville 35.95 km Assuming
average width of 1.2 m at cost of $100/m2 costs for each ward would be Arthur
Phillip $3,100,800 Caroline
Chisholm $2,540,400 Elizabeth
Macarthur $5,900,400 Woodville $4,314,000 Total of
2004 estimate $23,188,800. (Note: this
is for one side of the road to have a footpath.) These
figures do not include extra costs such as traffic control, pit adjustments,
design, etc. According
to staff, the conservative estimate to achieve full construction of all
footpaths would be 40-50 years at a cost of $40m to $50m (and probably
assuming nett present value). This does not include the cost of maintenance. This notice
of motion requests for a report recommending options for Council's
consideration in order to primarily achieve: (i) a
shorter timeframe for full construction and maintenance of footpaths (ii) an
economically viable way to achieve this objective, including harnessing
alternate existing and new sources of revenue instead of relying solely on
rates (iii) a
communications program so that our ratepayers can predict when their footpath
will be constructed based on priority and needs, especially in order to
manage public expectations |
There are no
attachments for this report.
Item 14.2 |
NOTICE OF MOTION
ITEM NUMBER 14.2
SUBJECT Reprioritise
works proposed under the 2008/09 Pedestrian Access Management Program (PAMP)
for the Elizabeth Macarthur Ward
REFERENCE F2004/07402 - D01093271
REPORT OF Councillor J Chedid
To be
Moved by Councillor J Chedid That Council
reprioritise the works proposed under the 2008/09 Pedestrian Access
Management Program (PAMP) for the Elizabeth Macarthur Ward in order to
proceed immediately with construction of new
footpaths along one side of Alice Street, Harris Park (between Harris
Street and Alfred Street) and Arthur Street, Rosehill (between Watson Street
and 90 Arthur Street). |
There are no
attachments for this report.