NOTICE OF Council MEETING
The Meeting of
Parramatta City Council will be held in the Council Chamber, Fourth Floor,
Dr. Robert Lang
Chief Executive
Officer
Phone 02 9806 5050 Fax 02 9806 5917 DX 8279
ABN 49 907 174 773
www.parracity.nsw.gov.au
“Think Before You Print”
COUNCIL CHAMBERS
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Clr Paul Barber, Lord Mayor – Caroline Chisholm Ward |
Dr. Robert Lang, Chief Executive Officer - |
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Sue Coleman – Group Manager City Services |
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Assistant Minutes Clerk – Michael Wearne |
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Minutes Clerk – Grant Davies |
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Marcelo Occhuizzi –Acting Group Manager Outcomes
& Development |
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Clr Omar Jamal – Arthur Philip Ward |
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Clr |
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Clr Anita Brown – Elizabeth Macarthur Ward |
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Clr John Chedid – Elizabeth Macarthur Ward |
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Clr David |
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Clr Andrew Wilson – |
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Clr Paul Garrard – Woodville Ward |
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Clr Tony Issa, OAM – Woodville Ward |
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Clr Julia Finn – Arthur Philip Ward |
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Clr Brian Prudames – Caroline Chisholm Ward |
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Clr Chris |
Clr Pierre Esber, Deputy Lord Mayor – |
Clr Maureen Walsh – Wooville Ward |
Clr Chiang Lim
– Arthur Phillip Ward |
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Staff |
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Staff |
GALLERY
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Ordinary
Council |
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TABLE OF
CONTENTS
ITEM SUBJECT PAGE
NO
1 CONFIRMATION OF MINUTES - Regulatory Council -
2 APOLOGIES
3 DECLARATIONS
OF INTEREST
4 Minutes of Lord Mayor
5 Public Forum
6 PETITIONS
7 Rescission Motions
8 COUNCIL MATTERS TO BE
ADOPTED WITHOUT DISCUSSION
9 City Development
9.1
10 Environment
10.1
11 Roads Paths Access and Flood Mitigation
11.1
11.2 Traffic
Engineering Advisory Group meeting held on
12 Culture and Leisure
12.1 Draft
Bike Plan 2008
13 Community Care
13.1 Strategic
Partnership between
13.2 Children's
Services Utilisation Report
14 City Leadership and Management
14.1 2008
Local Government Election
14.2 Delegation
of Authority to the Lord Mayor and Chief Executive Officer from 9 September to
6 October 2008
14.3 Investments
Report for June 2008
14.4 2007/08
Management Plan - June Quarterly Review
14.5 Program
Panels.
15 Notices of Motion
15.1 B-Double
Vehicles
16 Closed Session
16.1 21B
This report is
confidential in accordance with section 10A (2) (d) of the Local Government act
1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
17 DECISIONS FROM CLOSED SESSION
18 QUESTION TIME
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Item 7.1 |
RESCISSION MOTION
ITEM NUMBER 7.1
SUBJECT
REFERENCE F2004/08023 - D01000062
REPORT OF Project Manager
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To be
Moved by Councillor A A Wilson and Seconded by Councillors A Issa,
OAM, and P J Garrard:- |
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“That the resolution of the Council Meeting held on 28 July 2008 regarding the Adshel Street Furniture Contract – Advertising Panels, namely:- That
Council trial with Adshel the use of up to ten advertising panels to promote
the arts program and other Council activities. be and is hereby rescinded.” |
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1View |
Previous Report from the Council Meeting on |
2 Pages |
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2View |
Additional Information - Memo regarding Adshel Street Furniture
Contract - Advertising Panels |
2 Pages |
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Item 9.1 |
CITY DEVELOPMENT
ITEM NUMBER 9.1
SUBJECT
REFERENCE F2008/00404 - D01005317
REPORT OF Place Manager
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PURPOSE: The purpose of this report is to update
Council on the joint planning work for the Epping Town Centre. This joint
planning work is to be undertaken as a requirement of the Minister for
Planning, despite the fact that Parramatta City Council has already completed
its draft planning work for Epping. It is important for Council to
participate in this project in order to ensure that Council's objectives
continue to be put forward to the Department of Planning and to endeavour to
have these objectives reflected in the outcome of the joint planning work. |
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(a) That the update on the joint planning work for the Epping Town Centre
Study is received and noted. (b) Further
that Council continue to participate in the joint planning work for the
centre. |
BACKGROUND
1. Council resolved on
2. The Department of Planning
(DoP) has established 2 groups to oversee the joint planning process.
- A Project Control Group
(PCG) including Ward Councillors and Officers from Parramatta City Council and
Hornsby Shire Council, Officers from the Department of Planning and Ministry of
Transport, and representatives from the Epping Chamber of Commerce and Epping
Civic Trust.
- A
Working Group responsible for considering technical issues relating to planning
for the centre and comprising officers from DoP, Parramatta and Hornsby
Councils, RTA, Railcorp and Ministry of Transport.
3. A PCG meeting was held at
the DoP offices on
4. A Working Group meeting was
held at the DoP offices in
5. A Notice of Motion to
Parramatta City Council on
“That
Further, that
6. An
amendment was carried:
That consideration of this matter be deferred pending receipt of
information on this issue from the project control group.
CURRENT SITUATION
7. At the PCG meeting on
8. The Draft Study Brief
proposes a Transport Capacity Analysis to inform any future development
scenarios, the scoping of 2 development options (Limited Growth and High
Growth), and an Opportunities and Constraints Analysis. This information would
be reported back to the PCG to review the 2 development options. The study
would then form a structure plan for the town centre core for each option, and
then determine how many residential dwellings not already accommodated in the
town centre core, would need to be accommodated in the surrounding walkable
catchment, and where the most appropriate places for this are. This may be limited depending upon the ability of the town
centre core to provide dwellings and on whether a high growth or limited growth
option is the preferred way forward.
9. Parramatta City Council’s
concerns about the extent of the study area and protection of Heritage
Conservation Areas were acknowledged at the meeting. The DoP noted that the
Epping Conservation area is one constraint to potential development and would
need to be examined as part of an opportunities and constraints analysis.
ISSUES/OPTIONS/CONSEQUENCES
10. Funding has yet to be made
available for the proposed Study. The DoP has suggested that Parramatta City
Council and Hornsby Shire Council jointly apply for Planning Reform Funds from
the DoP to cover the full cost (including administration) of the proposed
Epping Study.
CONSULTATION & TIMING
11. The Draft Study Brief sets
out a minimum of 2 meetings of the PCG to review the development options (week 9
after commencement) and to review and endorse the study outcomes (week 19). At the PCG meeting it was agreed that during the proposed
study there would also be at least 1 workshop with all Councillors (possibly
jointly with Hornsby Shire Council). The outcomes of the study would be
reported to Council as would any recommendations for changes to the planning
controls for Epping.
12. The timing of any proposed
studies is subject to a successful application for funding. Applications for
Planning Reform Funds have yet to be called and the DoP has not advised on the
timing of the next round of funding offers.
13. Officers will continue to
update Councillors on the progress of this project via memo and where decisions
are required, via reports to Council.
Su Cram Sue
Stewart
Place Manager
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1View |
Epping Draft Study Brief |
7 Pages |
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2View |
Epping Proposed LEP Study Area Map. |
1 Page |
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REFERENCE MATERIAL
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Item 10.1 |
ENVIRONMENT
ITEM NUMBER 10.1
SUBJECT Pest
Species Control - Indian Mynah birds
REFERENCE F2006/00863 - D00963328
REPORT OF Supervisor Natural Resources; Administration
Support Officer
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PURPOSE: To examine the various control
measures currently used by other local councils and government bodies for
Indian Mynah birds which are recognised as an introduced species which
competes aggressively with native birds. This was investigated to determine
what action should be taken by Council to control this bird species. |
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(a) That
Council receive and note the report of the Supervisor Natural
Resources regarding a potential feral pest control program for Indian Mynah
birds and note that Council’s Natural Resource Officer is a representative on
the Urban Feral Animal Action Group who are investigating a regional program
for the control of the Indian Mynah bird. (b) Further, that a
further report be provided when the working party for the control of Indian
Mynah birds report their findings to the Urban Feral Animal Action Group. |
1. BACKGROUND
1 At the Council Meeting of 11 February,
2008 Council considered a Notice of Motion from Councillor Paul Garrard and
resolved:-
“(a) That Council seek a report from the appropriate officer in order to address
the control of “Indian Mynah” birds;
(b) That
acknowledging these birds are a foreign, aggressive and prolific breeding urban
species, it is vital that
(c) Further,
that in developing the report, Council Officers investigate the traps
developed by “Mascot Wire Works” which are being used by some other Government
Authorities, and the possible renting of traps to residents.”
2 The Indian Mynah (Acridotheres
tristis) is an introduced bird species that has flourished in
3 Although
Council receives few complaints regarding the Indian Mynah, it is recognised
that in commercial and residential areas of
4 The
greatest impact Indian Mynahs have on native wildlife in
5 Council
has no legal obligation to control Indian Mynah at this point in time. As
an introduced animal, they are provided with no status under the
ISSUES/OPTIONS/CONSEQUENCES
6 An investigation has been undertaken as requested into the suppliers of Indian Mynah traps. This has revealed there are several types of portable bird traps available from companies including Mascot Wire Works, Mynamagnet, PeeGees Backyard Trap and other commercial suppliers. The cost of these traps varies between $330 - $400 and it is understood that traps are reasonably effective at trapping individual birds.
7 However, in determining whether to undertake a trap rental scheme for residents, two important factors should be considered. The first is the problem of humane killing of the trapped birds and the second is the effectiveness of the scheme in reducing the pest population.
8 If Council were to introduce the supply of these bird traps for residents there is no guarantee residents would dispose of the trapped Indian Mynah humanely. In NSW, the RSPCA has endorsed the use of carbon dioxide gas as the only humane technique for euthanizing Indian Mynahs. The disadvantage of carbon dioxide gas is that it is only available from gas suppliers in pressurised bottles, which carry significant costs (about $700 per annum to rent a bottle and $250 to refill). It is therefore unlikely to be used by individual residents and Council may be required to have ongoing involvement in the killing of trapped birds, which would be resource intensive.
9 Trapping and killing of birds on an ad-hoc basis in individual properties is unlikely to reduce the pest population in the longer term as the nesting site emptied through trapping will be re-colonised by birds from surrounding properties. Trapping carried out on an ad-hoc basis is not supported by the RSPCA as it is ineffective in reducing and maintaining the adverse impacts of Mynahs in the long term, and does not usually allow for monitoring and assessment of the success of the control program.
10 The RSPCA’s current view is that trapping and killing of Indian Mynahs should only be carried out as part of an approved government supervised humane control program. The program should have clear, measurable aims which include assessment of the success of the programme in reducing the ecological impact of Mynahs in the target area.
11 Warringah and North Sydney Councils have conducted pilot programs for Indian Mynah control during the past 3-4 years. These have reportedly been unsuccessful due to the expense, high staff resourcing costs, public opposition to disposal methods of the birds and the recolonisation of the control areas from surrounding local Council areas. Staff of these Councils have indicated that they would prefer Indian Mynah control to be managed under a joint regional based control program.
12 Council’s
Open Space and Natural Resources Section are currently involved with the Urban
Feral Animal Action Group (UFAAG) in a regional approach to the control
of foxes and rabbits. This committee co-ordinates control programs of feral
animals across northern
CONSULTATION & TIMING
13 Warringah,
Phillip
Murphy
Supervisor Natural Resources
There are no
attachments for this report.
REFERENCE MATERIAL
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Item 11.1 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.1
SUBJECT
REFERENCE F2004/06921 - D01007612
REPORT OF Manager Traffic and Transport
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PURPOSE: To exercise the
Delegation of Authority from the Road and Traffic Authority to regulate
traffic. |
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That Council adopt the Report of the Parramatta Traffic
Committee held on |
BACKGROUND
1. A meeting of the Parramatta
Traffic Committee was held in the Council Chambers on
2. That
the proposals/recommendations of the Parramatta Traffic Committee are attached
to this report of the Parramatta Traffic Committee.
Richard Searle
Service Manager, Traffic and Transport
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1View |
Parramatta Traffic Committee held on |
19 Pages |
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REFERENCE MATERIAL
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Item 11.2 |
ROADS PATHS ACCESS AND FLOOD MITIGATION
ITEM NUMBER 11.2
SUBJECT Traffic
Engineering Advisory Group meeting held on
REFERENCE F2004/06921 - D01007637
REPORT OF Manager Traffic and Transport
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PURPOSE: To provide advice
to Council regarding traffic related matters. |
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That
Council adopt the Report of the Traffic Engineering Advisory Group meeting
held on |
BACKGROUND
1. A meeting of the Traffic
Engineering Advisory Group was held in the Council Chambers on
2. That
the proposals/recommendations of the Traffic Engineering Advisory Group are
attached to this report of the Traffic Engineering Advisory Group.
Richard Searle
Service Manager, Traffic and Transport
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1View |
Traffic Engineering Advisory Group meeting held on |
66 Pages |
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REFERENCE MATERIAL
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Item 12.1 |
CULTURE AND LEISURE
ITEM NUMBER 12.1
SUBJECT Draft
Bike Plan 2008
REFERENCE F2007/00667 - D00993526
REPORT OF Service Manager Open Space and Natural
Resources
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PURPOSE: To seek Council's endorsement
to place the draft Bike Plan 2008 on public exhibition. |
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(a) That Council receive and note
Service Manager Open Space & Natural Resource’s report on the draft Bike
Plan 2008 and approve it for public exhibition. (b) That the draft
plan be placed on public exhibition for a period of 28 days at Council’s
administration building, libraries, website, the Parramatta Heritage Centre,
and advertisements be placed in Parramatta’s local newspapers. (c) Further, that a further report be provided for Council’s
consideration following the public exhibition period providing details of any
submissions and comments and recommendations for the final report. |
BACKGROUND
1. In 2001 Council
adopted the current Parramatta Bike Plan which identified a network of cycling
routes to enhance cycling opportunities throughout the LGA. Sections of the
identified cycleway network have been progressively completed, or upgraded,
under Council’s annual capital works program.
2. The complexity and
large number of routes identified in the current plan will, however, require
significant funding to complete as there are still a number of missing links throughout the network. A
number of additional cycleway initiatives have also been developed outside the
scope of the 2001 Bike Plan, such as the North-West T-way cycleway.
3. The current
Parramatta Bike Plan has recently been reviewed to assess the sections of the
network which have been completed since 2001 and the suitability of proposed
routes in relation to the changing demographics and increasing housing
densities identified for
ISSUES/OPTIONS/CONSEQUENCES
4. Council recognises the health and
wellbeing benefits of walking and cycling and the environmental benefits of
decreasing reliance on cars as the major transport mode throughout the LGA. The
draft Bike Plan 2008 aims to ensure that Council encourages cycling as a healthy and
environmentally friendly mode of transport through the provision of safe
bicycle routes and facilities for commuters and recreational cyclists.
5. The main objectives of the Bike Plan 2008
are:
a) To
encourage cycling and reduce car use for commuting;
b) To
encourage non-cyclists to take up cycling;
c) To
provide safer cycling opportunities, particularly for vulnerable cyclists;
d) To
implement planned routes and complete missing links between existing routes to
form continuous cycle routes;
e) To
identify prioritised cycling routes for future implementation;
f) To
provide more opportunities for cycling in open space and along off-road shared
paths.
6. The plan outlines all
existing on-road and off-road cycling routes and facilities, and identifies
missing links throughout the current cycleway network. It also provides a
prioritised schedule of costed works to be implemented throughout the cycleway
network.
7. The principles and actions
outlined in the draft plan are consistent with Parramatta Twenty25
which identifies a priority strategy (TC4) “to increase the number of people
walking and cycling, particularly for journeys within the neighbourhood” and
(TC2) “manage road congestion and safety while reducing the reliance on car use
as the primary means of transport”. The plan also implements actions and
strategies in the Sydney Metropolitan Strategy, Parramatta City Centre Plan
(2007), Parramatta Sport and Recreation Plan (2005), Parramatta Open Space Plan
(2004), and draft City Centre Integrated Transport Plan.
8. The draft plan is also consistent with Council’s Management Plan which
emphasises that we will ‘enhance and expand cycling and pedestrian networks’.
Council has already implemented some significant improvements to the cycleway network under the management
plan through the Regional and Local Bicycle Facility Projects within the annual
capital works program.
CONSULTATION & TIMING
9. The
draft Bike Plan 2008 has been developed in close consultation with the
Parramatta Cycleways Committee, which includes Councillors, staff and
representatives of several Bicycle User Groups and local cycling enthusiasts.
Committee members were also involved in conducting extensive saddle surveys of
routes throughout the LGA, with local schools also providing valuable input.
10. Consultation
has also been held with staff of Council’s Transport Planning and Traffic
Section who have been part of the working party liaising with the project
consultants, Urban Arc Pty Ltd.
11. If approved for
public exhibition, advertisements will be placed in the local
12. It is envisaged that
following the public exhibition period, Council will receive a further report
providing details of any submissions and proposed changes for Council’s
consideration prior to adoption of the final Bike Plan 2008.
Neville Davis
Service Manager
Open Space & Natural Resources
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Draft Bike Plan 2008 (Attachment to be provided to Councillors Only
under separate cover) |
58 Pages |
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2View |
Table of Priority Routes |
2 Pages |
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REFERENCE MATERIAL
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Item 13.1 |
COMMUNITY CARE
ITEM NUMBER 13.1
SUBJECT Strategic
Partnership between
REFERENCE F2004/10350 - D01002872
REPORT OF Manager - Social Outcomes
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PURPOSE: This report provides an update to Council on the progress of the
Strategic Partnership between Sydney West Area Health Service (SWAHS)
including Centre for Population Health (CPH) and Parramatta Community Health
Services (PCHS) and Parramatta City Council (PCC). |
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That Council note the work and value of the
ongoing partnership between SWAHS and PCC in accordance with the Memorandum
of Understanding (MOU) signed by both partners in November 2006 (Attachment
1). |
BACKGROUND
1. PCC and SWAHS recognised there were significant benefits to be
gained through the development of a collaborative approach to work to protect
and promote the health of people within the Local Government Area (LGA).
2. An MOU was officially signed by the Parramatta Lord Mayor and
the CEO of SWAHS at Council’s meeting on
3. The partnership is managed under a two tiered structure made up of a Steering Group and the Partnership Team. The purpose of the Steering Group is to establish the strategic context and provide policy direction; support the delivery of projects and address any constraints; maximise opportunities to share information that assists in achieving the strategic direction of each organisation; and, respond quickly to address any problems around issue management. Councillor Maureen Walsh is the elected councillor representative on the Steering Group.
4. The purpose of the Partnership Team is to put forward strategic issues for consideration and direction by the Steering Group; propose strategies for health improvements through programs and projects for approval by the Steering Group; coordinate the implementation of decisions by the Steering Group; report on progress of projects; and attend Steering Group meetings.
5. Key projects were identified and jointly agreed as the basis
for working together throughout the period covered by the MOU.
UPDATE ON THE STRATEGIC
PARTNERSHIP
6. The Steering Group has met
four times. At the most recent meeting on
· The Sharps Project involved coordinating the safe disposal of sharps and related wastes to reduce the risk of contamination and infection to the community. This project saw the establishment of a Sharps Task Force; the development of a service agreement for operational issues with sharps disposal and the development of a Sharps Management Plan.
· The Active Transport Project involved the development of a Transport Access Guide for the City Centre that identified key public transport information as well as walking routes, bicycle parking, cycle and pedestrian safety guidelines and healthy lifestyle choices.
7. Three joint projects are in the final stages of development:
· The
Parramatta Influenza Pandemic Plan will be one of the first comprehensive plans for management of a
pandemic by local government which integrates with the regional health plan as
well as a sharing of research between the two organisations. This project is
due for completion in November 2008.
· Healthy Urban Planning involves the development of a process to more effectively input SWAHS health data into Council development planning and assessment.
· Health
Data Sharing Project
involves identifying health data sets and developing data sharing opportunities
between both organisations.
8. Additionally, the alliance has been paramount in maximising
opportunities to share information that has assisted the operational activities
and programs of each organisation.
9. The MOU requires review
after 24 months. The review will take place in September 2008 by the
Partnership Team and will evaluate the effectiveness and value of the
partnership. Recommendations will be provided to the Steering Group for
consideration.
CONCLUSION
10. The Strategic Partnership between PCC and SWAHS has been active
for 18 months. Mechanisms for both organisations to work better together to
improve the health of our community have been established. Two joint projects
are now complete and three are in the final stages of development. A review of
the partnership will occur in September 2008. Recommendations to maximise its
value will be provided for consideration to the Steering Group.
Diane Barrera Megan
Dephoff
Social
Outcomes Project Officer Social
Outcomes Manager
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1View |
Memorandum of Understanding |
5 Pages |
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REFERENCE MATERIAL
None.
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Item 13.2 |
COMMUNITY CARE
ITEM NUMBER 13.2
SUBJECT Children's
Services Utilisation Report
REFERENCE F2008/02870 - D01005293
REPORT OF Service Manager Children and Family Services
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PURPOSE: To inform Council
of the proposed strategies and steps taken to increase utilisation of Council’s
childcare centres. |
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That
Council receives and notes the strategies and increased utilisation in the
childcare centres to date. |
BACKGROUND
1. At the Special Council
Meeting of
2. Bookings within the childcare
service have shifted from full time to a variety of part time arrangements.
Families have been reassessing their childcare arrangements on economic grounds
and with the changing trend in workforce patterns, there has been a reduction
in families utilising care on the usual
3. As a result of this, Council’s childcare centres have experienced a decrease in utilisation on particular days (Mondays and Fridays) which has had a negative financial impact on Council’s childcare operating result.
ISSUES/OPTIONS/CONSEQUENCES
4. Council’s Children’s Services have been implementing a range of
marketing initiatives to increase their utilisation rates. On a day to day basis
the Children’s Service provides a number of information sources such as
brochures, fliers and regular advertising of the various services available to
the community.
5. New initiatives include: an upgrade of the Childcare web
page on Council’s website to include accurate vacancy information and, a
centralised electronic waiting list and application process, all of these
functions were manual previously. This process has increased the utilisation
slightly but the majority of the families accessing the services through this
manner have indicated the need for care on days that the centres are not able
to accommodate.
6. The centres have increased their profile in the local area,
particularly through notices in local shops and neighbouring schools, and advertising
and advertorial in local newspapers. This has increased the utilisation in some
of the preschool rooms, however has not made a significant impact.
7. As a result of the fact that the majority of the vacant
positions are part time days that are not consecutive, mainly Mondays and
Fridays, the centres have advertised internally through newsletters and notices
on information boards and in parent sign-in folders to encourage families to
pick up extra days wherever possible. This has so far made the biggest impact
on the utilisation rates and has enabled one of the centres to achieve a 99%
utilisation rate.
8. It is apparent that our existing clients are one of our
most important target audience both in promoting opportunities to take up extra
places and in promoting the service to the wider community, and we will
continue to target these families in our bid to increase utilisation rates
9. As part time vacancies are the main contributing factor to
reduced utilisation, the next strategy that will be implemented will be through
Council’s libraries. All of the
libraries implement a Children’s Story time and it is planned that the centres
will be providing pamphlets and vacancy information to the families who attend
these sessions as they are targets for part time care.
10. Overall the utilisation rates have increased to 95% for the
month of July with the majority of the vacancies still occurring on Mondays.
CONSULTATION & TIMING
11. Further
consultation is taking place with families using the services on a part time
basis to identify their reasoning behind not using care on Mondays, after which
an analysis will be undertaken to identify further strategies.
Carolyn Isaac
Service Manager Children and Family Services
There are no attachments
for this report.
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Item 14.1 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 14.1
SUBJECT 2008
Local Government Election
REFERENCE F2005/00458 - D00993163
REPORT OF Team Leader Council Support
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PURPOSE: To advise Councillors of a possible delay in the poll declaration
following the 13 September 2008 Local Government Election and to amend the
date for the Special Council Meeting – Election of the Lord Mayor and
following meetings accordingly. |
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That
the meeting dates for Council Meetings to be held following the 2008 Local
Government Election be adopted as follows:- · Note
– Council Elections - · · · · · · · |
BACKGROUND
1. Council at its meeting held on 25 March 2008 gave consideration
to correspondence received from the Department of Local Government indicating
the date for the 2008 Local Government Election had been changed to 13
September 2008 and resolved:-
(a) That the change of
the date for the 2008 Local Government Election to
(b) Further, that the
meeting dates for Council Meetings to be held in September and October 2008 be
confirmed as follows:-
* Monday
* Note – Council Elections
-
* Friday
* Monday
(Note – The above meeting was subsequently
moved to
* Monday
2. The remainder of meetings for the year
2008, as agreed to by Council on
3. Advice
has now been received on behalf of the Electoral Commissioner that the ballot
papers for Parramatta City Council following the election will be required to
be sent to Sydney (Riverwood) for a computer count. The Commission further
anticipates that all computer counts will be completed by
ISSUES/OPTIONS/CONSEQUENCES
4. In view of Council’s decision of 25 March 2008 and the
advice now received from the Electoral Commission, it is proposed that
Council’s Meeting Schedule be reorganised as follows:-
Note
– Council Elections -
5. It should be noted that
6. In addition, there are a number of internal and external
committees/boards such as the Parramatta Traffic Committee and the Audit
Committee that will require nomination of Councillors at the earliest
opportunity and accordingly, it has been suggested that this matter also be
listed for consideration on
7. October Meetings have also been brought forward 1 week in
view of the Category A Local Government Association Conference to be held from
25 to
Graeme
Riddell
Service Manager – Council Support
There are no
attachments for this report.
REFERENCE MATERIAL
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Item 14.2 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 14.2
SUBJECT Delegation
of Authority to the Lord Mayor and Chief Executive Officer from 9 September to
REFERENCE F2005/00458 - D01004303
REPORT OF Team Leader Council Support
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PURPOSE: This report
recommends the delegation of authority to the Lord Mayor and Chief Executive
Officer to deal with urgent business and development applications in the
period between the conclusion of the last Council Meeting (8 September 2008)
prior to the 2008 Local Government Election and the first Ordinary Meeting
following the holding of the election (7 October 2008). Note: The above dates are subject
to the adoption of Item 1 of City Leadership as listed on the Council agenda
for |
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That
the Lord Mayor and Chief Executive Officer be delegated authority under
Section 377 of the Local Government Act, 1993, for the period 9 September
2008 until 6 October 2008 to deal with urgent business of Council including
the determination of development applications subject to the Agenda and
Minutes for all of the business dealt with under delegation during this
period being reported to the Council Meeting to be held on 7 October 2008. |
BACKGROUND
1. As Councillors will be aware, the Local
Government Ordinary Election is being held on
2. Following advice received from the Electoral
Commissioner relating to the timeframe for counting of votes following the
election, a report has been prepared and listed as Item 1 of City Leadership at
this current meeting recommending the following Council Meeting schedule for
the remainder of the year:-
·
Note – Council Elections -
·
·
·
·
·
·
·
3. This
Schedule is predicated on the basis that the Poll will be declared by
4. It
should also be noted that in accordance with the provisions of the Local
Government Act (Sections 230 and 233), a Councillor ceases to hold office on
the day appointed for the next ordinary election of councillors. The Office of
the Lord Mayor, however, becomes vacant when the person’s successor is declared
to be elected to the office.
5. In order to maintain the smooth operation
of Council business during this period it is proposed that the Lord Mayor and
Chief Executive Officer be authorised to deal with urgent matters of Council
for the period from 9 September 2008 (the day after the last scheduled Council
Meeting for the current term) to 6 October 2008 (the day before the next
scheduled Ordinary Council Meeting for the next term).
6. Similar authority is regularly granted to
the Lord Mayor and Chief Executive Officer to deal with such issues over the
Christmas and New Year period.
7. Items of business for consideration at
delegated authority meetings of the Lord Mayor and Chief Executive Officer will
be prepared and minutes taken of the meetings.
These minutes will be submitted for Councillors' information at the
first meeting of the Council to be held on
8. The delegation is exercised jointly and
the approval of both Lord Mayor of the Day and the Chief Executive Officer is
required for the delegation to be effected.
9. Decisions
taken by the Lord Mayor and Chief Executive Officer under delegated authority
cannot be revoked by Council and reporting of the decisions is part of a
process which provides transparency and accountability.
10. It should also be noted that Council will be
in a caretaker period between
Graeme Riddell
Service
Manager – Council Support
There are no
attachments for this report.
REFERENCE MATERIAL
|
Item 14.3 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 14.3
SUBJECT Investments
Report for June 2008
REFERENCE F2008/01474 - D00999380
REPORT OF Manager - Finance
|
PURPOSE: To inform Council of the investment portfolio performance
for the month of June 2008. |
|
That Council receives and notes the investments report for June
2008. |
BACKGROUND
1. In accordance with clause 212 of the Local Government
(General) Regulation 2005, a report setting out details of all money invested
must be presented to Council on a monthly basis.
2. The report must include a certificate as to whether or not
the investments have been made in accordance with the Act, the Regulations and
the investment policy of Council.
ISSUES/OPTIONS/CONSEQUENCES
3. The Council’s investment portfolio stood at $84.6 Million as
at
4. Council invests directly with Local Government Financial
Services (LGFS), various term deposit providers and with funds managers
utilising the services of Grove Financial Services. There are also investments
with the Commonwealth Bank for loan offset funds.
5. The average interest rate on Council’s investments for the
month compared to the Bank Bill Index is as follows:
Monthly
Annualised
Total Portfolio 0.21% 2.73%
Funds Managers 0.16% 2.13%
Bank Bill Index 0.63% 7.93%
NB: Annualised rates are calculated on a compounding basis assuming that
the interest returns are added to the initial investment amount and reinvested.
6. After allowing for Council’s loan offsets and at call funds,
Council achieved an average annualised return of 2.73% in the month for its
total investment portfolio. The rate achieved by Council was below the Bank
Bill Index of 7.93%. Fund managers achieved an annualised rate of 2.13% for the
month of May.
7. The amount of funds invested at the end
of June increased from the
previous month by 3 Million. This increase was as a result of the fourth rates
instalment being received in the first week of June.
8. On the average Councils Credit linked Funds
managers performed poorly against Bank bill index in what was a very volatile
month in credit markets. Returns varied between -4.13% to +8.45% (Excluding
long term growth funds).
9. Domestic Markets followed US
indices during the month over concerns of rising inflation as well as the
threat of a US led recession and the continuing dislocation of credit markets.
10. Council has continued in its
objective to maintain overall positive returns by holding approximately 30% of
its portfolio in cash at call and fixed term deposits, and a further 30% in the
LGFS out performance which has a fixed monthly return of 50 basis points above
BBSW index. This diversification helps cushion the levels of volatility that
may be experienced with other Funds Management type instruments.
11. The following details are provided on the attachments for
information:
Graph – Comparison of average funds invested with
loans balance
Graph – Average interest rate comparison to Bank
Bill Index
Graphs – Investments and loans interest compared
to budget
Summary of investment portfolio
12. The Certificate of Investments for June 2008 is provided
below:
Certificate of Investments
I hereby certify
that the investments for the month of June 2008 have been made in accordance
with the Act, the Regulations and Council’s Investment Policy.
13. There
is no standard report attachment - detailed submission - attached to this
report.
Jenny Fett
Finance Manager
|
1View |
Investments & Loans - Performance |
1 Page |
|
|
2View |
Summary of Investments Portfolio |
2 Pages |
|
REFERENCE MATERIAL
|
Item 14.4 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 14.4
SUBJECT 2007/08
Management Plan - June Quarterly Review
REFERENCE F2008/01492 - D01005645
REPORT OF Manager - Finance
|
PURPOSE: 1. Section 407 of the
Local Government Act 1993 requires the General Manager (Chief Executive
Officer) to report to the Council within 2 months after the end of each
quarter as to the extent to which the performance targets set by the
Council’s Management Plan have been achieved during that quarter. 2. Clause
203 of the Local Government (General Regulation) 2005 requires that the
Responsible Accounting Officer (Manager Finance) prepare and submit to the
Council, not later than 2 months after the end of each quarter, a budget
review statement that shows, by reference to the estimate of income and
expenditure set out in the Management Plan, a revised estimate of the income
and expenditure for that year. The Responsible Accounting Officer is also
required to include with the budget review statement, a report as to whether
or not the Responsible Accounting Officer believes that the statement
indicates that the financial position of the Council is satisfactory, having
regard to the original estimate of income and expenditure, and if that
position is unsatisfactory, recommendations for remedial action. |
|
(a) That Council
adopt the Chief Executive Officer’s June 2008 Quarterly Review of the 2007/08
Management Plan and Budget. (Attachment 1). (b) That Council
note and approve the actual results and variations to the previously adopted
budget estimates for the 2007/08 financial year as detailed in Attachment
1. (c) That Council approve the revote of funds
totalling $10,549,917
into 2008/09 for the Projects and Services as detailed in Attachment 1. (d) Further,
that Council adopt the Responsible Accounting Officer’s report on the
financial position of the Council. |
BACKGROUND
1. The attached June 2008
Quarterly Review contains the Chief Executive Officer’s report, on a Program
basis, detailing the extent to which the performance targets set by the
Council’s 2007/08 Management Plan have been achieved.
2. The Review also details
at pages 14 and 15 the actual income, expenditure and proposed funding
adjustments for 2007/08 with comparisons to the budget previously adopted by
Council. The final 2007/08 Financial Reports are still in the process of
completion and will then be audited. The actual results shown in this report
are derived from the data currently available but are subject to finalisation
of the accounts and the audit.
3. The June 2008 Quarterly
Review was submitted to Council’s Program Panels’ meetings on
ISSUES/OPTIONS/CONSEQUENCES
Report of the Responsible Accounting Officer
As noted earlier in this report the
Responsible Accounting Officer is required, as part of the Quarterly Management
Plan Review, to report on the financial position of the Council.
Operating Statement result 2007/08
Council is required
to produce a financial statement in accordance with statutory accounting
standards and generally accepted accounting principles. This Operating
Statement does not include funds transfers to and from reserves and includes
depreciation and the profit/loss on disposals of assets.
Council’s original
budget was to deliver a balanced operating result this was related to a $0.177
deficit at the March Quarterly Review. The June Review has an actual year end
Operating result surplus of $7.4M. (See page 111).
This large change in
the Operating Statement Result since the March Review is due mainly to the
following items. It is important to note that the improved result does not
reflect any significant savings or additional income from changes to
operational activities.
Investment Income
Interest
income improved on budget by $1.1M due to a restructuring of the portfolio in
the fourth quarter and better than expected returns from funds managers in
April and May.
Grants and Contributions
Grants
and contributions were in excess of budget by $1.5M due to some major grants
being received that were unexpected and will not be expended until 2008/09 and
have been transferred to reserves. Grant income was reduced by $315K due to an
RTA grant, from the previous year related to regional roads, having to be
returned.
Other Revenues
Other
Revenues were under budget by $0.4M. Fines and property rentals were the main
contributors to this result.
Net gain
from Disposal of Assets
There was
a net gain from disposal of assets of $2.1M.
Westpool
equity increase
Following
a surplus result of the Westpool Insurance Pool, Council’s equity in the
venture has increased by $0.5M to $1.8M.
Materials
and contracts
Expenditure
on materials and contracts was under budget by $0.4M. Contract expenses were
under budget due to reduced advisory and external services contracts
expenditure. Materials expenditure was under budget due to reduced costs for
advertising, computer supplies, donations and catering.
Other
Operating Expenses
Other
Operating Expenses were $0.5M under budget.
Operating
Projects
A number
of Operating Projects were not completed resulting in an under budget result of
$1.7M.
Employee Costs
Employee
costs exceeded budget by $0.9M due to additional agency costs, workers
compensation premium and return to work expenses and fringe benefits tax.
Depreciation
Depreciation
was under budget by $0.7M due mainly to a revised treatment of depreciation for
library books.
Services and
Projects result against Management Plan Budget 2007/08
As part of the 2007/08 Management Plan,
Council adopted a balanced funds result. At the September 2007 Budget Review a
funds based surplus of $0.070M was forecast and at the December 2007
Review this forecast surplus increased to $0.086M. Following the March 2008
Budget Review a balanced, funds based financial result was forecast for year
end.
The June Review delivers a net funding deficit of
$0.459M. This results from a Services
Result surplus of $0.330M offset by a deficit in the Net Projects Result of
$0.789M.
The deficit in the Projects result was due mainly to a
shortfall in the proceeds from sale plant and vehicle to fund purchases.
Further
details of significant variations to the adopted budget are included in the
attached June Quarterly Review document in the Chief Executive Officer’s report
and the various Program reports.
Revotes of Projects
While
projects worth $41.17M were completed during the year, incomplete projects have
resulted in proposed re-votes of $10.55M. A large component of this is for the
completion of the Parramatta Pool $4.9M. Details of all proposed revotes are
set out in the Quarterly Review commencing at page 17.
In
adopting the 2008/09 Management Plan and Budget a balanced position on the
Operating Statement had been forecast. Of the total revotes, $1.6M relates to
Operating Projects and Services and this expenditure in 2008/09 will have a
direct negative impact on the operating result for 2008/09, although this could
be partly offset by new unbudgeted Capital grants.
Responsible
Accounting Officer’s Statement
Following
a review of the attached June 2008 Quarterly Review, it is considered that the
financial position of the Council is satisfactory.
Jenny Fett
Manager Finance – Responsible Accounting Officer
|
June 2008 Quarterly Review (Attachment to be provided to Councillors
and Senior Staff Only) |
113 Pages |
|
REFERENCE MATERIAL
|
Item 14.5 |
CITY LEADERSHIP AND MANAGEMENT
ITEM NUMBER 14.5
SUBJECT Program
Panels.
REFERENCE F2004/06950 - D01002645
REPORT OF Manager Strategic Partnerships and Programs
|
PURPOSE: This
report brings forward the notes from the Program Panel meetings held |
|
That
the program panel meeting notes from 16 June and |
BACKGROUND
1. On
2. The
Program Panels have been meeting on a monthly basis as part of Council’s formal
meeting cycle since June 2004.
ISSUES/OPTIONS/CONSEQUENCES
3. There
were no common agenda items for the Program Panels in July. Programs that met
had agendas relating to the work being undertaken independent of the common
agenda.
4. Program
Panels are working towards achieving a good understanding of each service
delivered as part of each program.
5. As
a result of the review of the Panels undertaken in 2007, each Panel is being
encouraged to achieve a broader understanding of issues contained in their
program area.
Consultation and Timing
8. Program
Panels are provided as a forum for Councillors and staff to discuss issues
relating to each program area. Coordinators are keen to receive feedback on
ways in which the Panels can work at an optimum level.
Susan
Gibbeson
Senior
Project Officer
Social Outcomes Manager
|
1View |
Meeting Notes from June and July 2008 Program Panels. |
9 Pages |
|
REFERENCE MATERIAL
|
Item 15.1 |
NOTICE OF MOTION
ITEM NUMBER 15.1
SUBJECT B-Double
Vehicles
REFERENCE F2004/06921 - D01007230
REPORT OF Councillor M W Walsh
|
To be Moved
by Councillor M W Walsh:- “(a) That
B-Double vehicles be access prohibited within the following boundaries of the
area: North of Rawson Road, South Granville and (b) That this is to be
adopted as the policy of the Parramatta City Council and is to be included in
the policy register of the Council. (c) Further, that RTA
and all members of the Local Traffic Committee and the Traffic Engineering
Committee are to be advised of this policy. The Rosehill Police area
commander and the Granville Police Station will also be advised.” Note from Councillor M W Walsh:- I believe
that this simply reinforces the already accepted policy of this Council that
I am now being told is not on the policy register. |
