Item 14.5 - Attachment 1 |
Meeting Notes from June and July 2008 Program
Panels. |
Meeting Notes of
June 2008
Program Panels
1. Community
Care and Culture & Leisure
Culture and Leisure Program
Panel & Community Care Program Panel
Meeting Notes
Councillor Attendance:
|
Yes/No/Apology |
Time
in |
Time
out |
Cr
Brown |
Yes |
|
|
Cr
Barber |
Yes |
|
|
Cr
Wearne |
Yes |
|
|
Cr
Prudames |
Apology |
|
|
Staff in attendance: Tom O’Hanlon, Susan
Gibbeson, Rebecca Grasso, James Smallhorn, Megan Dephoff
Apologies: Councillor
Prudames, Amanda Kearney, Su Cram, Neile Robinson
Item |
Issue/Question |
Action – who and when |
1. Town
Hall Tour |
The meeting began with a tour of the Town Hall. |
|
2. Welcome
& Apologies |
New Staff:- James Smallhorn and Megan Dephoff.
Megan Dephoff will become the program coordinator for Community Care Program. |
|
3. Review
Notes from previous meeting |
Notes from the previous meeting were reviewed. |
|
4. Discussion of meeting schedule until elections |
The
August meeting will be necessary in order to consider the Quarterly Review. The
September meetings have been cancelled by resolution of Council July
meeting discussed. |
Coordinators to organise meetings of the Panels for
July and August. |
5. Childcare |
Discussion
regarding the public response to the proposed increase in childcare fees. There
has been Councillor workshops on this issue and three options presented to
Councillors. The Centres had been running at a deficit for two years. It was
noted that changes in Child Care Rebate payments and National Competition
Policy were influencing factors to the current situation. |
|
6. Any Other Business |
The
issue of providing trees for private residences was raised in the situation
where privacy has been lost due to neighbouring developments. George
Kendall Reserve. Noted
that the building work is on schedule to be complete in last week of June. Question
regarding the source of funds for the equipment installed. There
being no further business, the meeting closed at |
J.Smallhorn to check when trees are being given away
to residents. R Grasso to provide the name of the officer who
prepared the application for external funding and the grant provider. |
7. Next Meeting and venue |
Venue
to be Following
the tour meeting to commence at |
Program Coordinators to confirm agenda and venue
for meeting |
Meeting Notes of
JULY 2008
Program Panels
1. Environment
and Roads, Paths, Access and Flood Mitigation
2. Community
Care and Culture & Leisure
3. City
Leadership & Management
Environmental &
Roads,
Paths, Access and Flood Mitigation
Joint
Panel Meeting
Meeting Notes of
Present: Clr
Maureen Walsh
Clr
Omar Jamal arrived at
James Carey Environmental Outcomes Manager
David Gray Senior Project Officer –
Transport Planning
Phil
Murphy Supervisor
Natural Resources
Andy
Ling Service Manager
Civil Infrastructure
Neville
Davis Service Manager Open
Space & Natural Resources
Tim
Dale Manager Civil
Operations
Stephen
Montgomery Manager Strategic Asset
Management
Apologies: Clr Chris
Anthony
Collins
|
ITEM |
DISCUSSION |
ACTION |
1 |
Noxious Weeds |
Phil
Murphy presented information on the Noxious Weeds Program. Concerns
were raised that the Bushland and Noxious Weeds programs are not
combined. PM explained that the actual
work may be carried out at the same time however there are two programs with
differing funding sources and legislative requirements under the Noxious Weed
Program. James
Carey gave a summary of a $1 million grant application being submitted by
Parramatta City Council along with Auburn Council and the Sydney Catchment
Authority to improve the |
None |
2 |
Services highlights |
Clr
Walsh requested a brief service highlight for the last year for each service
under the two programs. James
Carey – Environmental Awareness at Jubilee Hall Childcare Centre has involved
installation of solar hot water and a rainwater tanks along with awareness
campaigns from centre staff to parents and children. Neville Davis – A 100,000ltr water storage tank was installed at
Tim
Dale – 9 to 10km of new footpath has been installed as part of the PAMP and
approximately $5m has been spent on roads (including kerb & guttering). Andy
Ling – A sheet summarising work for 2007/08 by Ward was circulated as per a
previous Clr request. Phil
Murphy – The drainage line at |
|
4 |
Other Business |
|
Andy
Ling |
5 |
Next meeting |
|
|
Culture and Leisure Program
Panel & Community Care Program Panel
Meeting Notes
Councillor Attendance:
|
Yes/No/Apology |
Time
in |
Time
out |
Cr
Brown |
Yes |
|
|
Cr
Barber |
Yes |
|
|
Cr
Wearne |
Yes |
|
|
Cr
Prudames |
Apology |
|
|
Staff in attendance: Tim Dale, Neville Davis
(for Tom O’Hanlon), Nick Wright (for Rebecca Grasso), Megan Dephoff, Su Cram,
Susan Gibbeson, Neile Robinson and Bruce Tucker (for the site visit)
Apologies: Councillor
Prudames, Rebecca Grasso, Tom O’Hanlon, Amanda Kearney, Lisa Giacomelli (for
Vikki King), Robert Love
Item |
Issue/Question |
Action – who and when |
8. Welcome
& Apologies |
|
|
9. Review
Notes from previous meeting |
Notes from the previous meeting were reviewed. |
|
10. Update Way-finding Project |
Parramatta
Park Trust has been consulted and is on board. 3 prototype maps will be
tested in August. Options are also being considered for ongoing maintenance. It
was suggested that UWS and Rosehill could be considered in the future. It was
also suggested to tie in with the shuttle bus. |
Manager City Culture, Tourism & Recreation to update at August program
panel and to liaise with shuttle bus project |
11. Any Other Business |
There
being no further business the formal part of the meeting closed at |
|
12. Tour Lake Parramatta Dam |
An
informative talk on the history and current works on the Lake Parramatta Dam
wall was presented and a tour of the site conducted by Council’s Project
Manager for the works. |
|
13. Next Meeting and venue |
Monday, 18 August starting at Venue
is Agenda:
June Quarterly Review and update on Way-finding project. |
Program Coordinators to confirm agenda and venue
for meeting |
City
Leadership and Management Program Panel –
Boardroom, Level 12
Attendance: Lord Mayor Paul Barber (PB), , Councillor Andrew
Wilson (AW) Steve Kerr (SK), Jenny Fett (JF), Michael Quirk (MQ), Jane Worthy
(JW), Robert Clarke (RC), Stephen Montgomery (SM).
1. Welcome
and apologies
Apologies: Councillor Paul Garrard,
Geoff King, Dianne Lucas, Sue Coleman,
Darren Wood, Tim Franey
2. Review notes from previous meeting and any business arising
There was no City Leadership and Management Panel
meeting in June, it being replaced by a
3. Strategic
Asset Plan Progress report – Robert Clarke
This item occupied
approximately 45 minutes of the meeting.
The Purpose of the plan
is to provide a strategy for assets that will inform Council on the most cost
effective use of assets over the long term (25 years) to support service
delivery within available resources and a prudent risk profile.
A project plan on how
the plan will be developed (with costs) was circulated and agreed across all
stake holders in Council. The plan is being developed internally with little
consultant input.
The development of the
plan is being steered by a project board chaired by Stephen Kerr.
A core Strategic Asset
Management Plan uses available information. Core Strategic Asset Management
Plans highlight business improvement initiatives and gaps in information so
that an advanced Strategic Asset Management Plan can be developed.
The Department of Local
Government is intending to mandate Councils to develop a long term community
strategic plan, strategic asset management plan and long term financial plan.
PCC has developed to date:
- an asset management framework of how
Council manages its assets.
- a roles and
responsibilities document - who does what to manage assets.
- a community
strategic plan – Parramatta Twenty25.
Asset managers (people
who are in the best position to manage an asset) have been developing the asset
strategies for approximately 20 groups of assets. e.g. roads, bridges, storm
water drains, open space parkland, operation buildings etc.
The draft
plan is due to be completed in October and will include cost schedules on the
acquisitions / refurbishments and maintenance for our existing assets into the
long term.
One
particular project challenge is to communicate the scope, complexity and
challenge of the task in preparing the Strategic Asset Plan and communicating
it to the organisation and community.
Clr Wilson
made some comments regarding this item. In summary,
these included the need for Council to take a firm time line and costs of asset
related projects, particularly in the area of negotiating our contracts better
to reduce budget overruns.
It was also noted that
the Audit Committee looking at this issue at its next meeting on 31 July and
that the Manager of Commercial Risk was reviewing our standard contract. Clr Wilson stated that we needed a good contract
framework but also good contract management, including probity management. Clr Wilson also suggested we need to do
random audits across the business and that perhaps UWS students could assist.
4. IPART Review - Stephen Kerr
IPART
is conducting a review of the regulatory framework for setting of rates and
charges for Local Government services in NSW. IPART is to investigate and make
recommendations on an appropriate framework that facilitates the effective and
efficient provision of Local Government services. IPART is to also consider its
role in setting of Local Government rates and charges.
WSROC
is intending to make a submission to IPART on this issue, as well as seeking an
extension on the timeframe for submission (JF to keep the Councilors informed).
5. Other
Business
None.
Geoff King
Coordinator
City Leadership & Management