Agenda of Council - Monday, 24 April 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Tuesday, 11 April 2023 AT 6:30PM

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Deputy Lord Mayor, Councillor Sameer Pandey and Councillors Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Deputy Lord Mayor, Councillor Sameer Pandey, opened the meeting at 6:36PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Deputy Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Deputy Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.

The Deputy Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

Note: Councillor Bradley arrived at 6:37pm during the general recording of meeting announcement.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

Procedural Motion

4243

RESOLVED (Maclean/Noack)

That the apology received from Lord Mayor Councillor Donna Davis due to personal reasons be accepted and leave of absence granted.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Extraordinary Council Meeting held on 27 March 2023

4244

RESOLVED (Noack/Siviero)

That the minutes be taken as read and be accepted as a true record of the Extraordinary Council Meeting.

SUBJECT: Minutes of the Council Meeting held on 27 March 2023

4245

RESOLVED (Noack/Bradley)

That the minutes be taken as read and be accepted as a true record of the Council Meeting.

7. DISCLOSURES OF INTEREST

There were no Declarations of Interest made at this meeting.

Procedural Motion

4246

RESOLVED (Noack/Garrard)

That a Procedural Motion be granted to allow consideration of a matter of urgency in relation to the Parramatta District cricket club.

The Deputy Lord Mayor ruled the matter urgent.

Matter of Urgency

4247

RESOLVED (Noack/Garrard)

That council congratulate the Parramatta District cricket club as they are NSW Premier Cricket Champions for 2023 in both Men’s First Grade and Third Grades in an historic season now complete.

Procedural Motion

4248

RESOLVED (Noack/Siviero)

That a Procedural Motion be granted to allow consideration of a matter of urgency in relation to Little India.

The Deputy Lord Mayor ruled the matter urgent.

Note:

1. A question was taken on notice on this matter.

2. Staff to circulate a letter from the Geographic Name Board informing Council to cease using the name ‘Little India’ in marketing.

Matter of Urgency

4249

RESOLVED (Noack/Siviero)

(a) That Council notes that the precinct of Wigram Street, Marion Street and Station Street in Harris Park is known colloquially as the ‘Little India’ precinct.

(b) That Council further supports the objective to make Little India in Harris Park a national and international destination.

(c) That Council notes that on 6 February 2023, Council received an invitation from the Federal Department of Infrastructure, Transport, Regional Development, Communications, and the Arts to apply for $3.5M in Harris Park funding under the ‘Investing in Our Communities Program’ with a six-month period in which to submit the grant application.

(d) That the A/CEO convenes a Councillor workshop to outline options, as well as associated timelines and processes, available to Council for developing an appropriate concept design inside the precinct and naming the precinct ‘Little India’ precinct.

(e) Further, that Council invites Prime Minister Modi to visit Little India on his trip to Australia in May and commits to working with both the NSW State government and Australian Federal government on this important project.

Procedural Motion

4250

RESOLVED (Valjak/Humphries)

That a Procedural Motion be granted to allow consideration of a matter of urgency in relation to Easter Celebrations.

The Deputy Lord Mayor ruled the matter urgent.

Matter of Urgency

4251

RESOLVED (Valjak/Humphries)

(a) That Council recognise Easter Celebrations that took place from Good Friday 7 April through to Easter Monday 10 April and further that Council recognize the Orthodox Easter Celebrations that are taking place from Good Friday 14 April through to Easter Sunday 16 April.

(b) Further, that to also acknowledge sacred period of Passover.

Note: Questions were taken on notice for this item.

Procedural Motion

4252

RESOLVED (Wearne/Maclean)

That a Procedural Motion be granted to allow consideration of a matter of urgency in relation to ANZAC Day.

The Deputy Lord Mayor ruled the matter urgent.

Matter of Urgency

4253

RESOLVED (Wearne/Maclean)

That the Deputy Lord Mayor accept the Certificate of Appreciation from Royal Australia Regiment 8^th Battalion Long Hai Day Vietnam War. This certificate shows the Community’s appreciation and thank Councillor’s and Council staff.

That Council accept the Certificate of Appreciation and acknowledge the staff and the efforts of the staff that are involved in making these events happen for the benefit of our Community.

8. Minutes of the Lord Mayor

Nil

9. Public Forum

Nil

10. Petitions

10.1

SUBJECT Harris Park Residents Petition to City of Parramatta on South Harris Park Waste Issue - Council Reference: SR580931

REFERENCE D08939006

FROM Paul Noack

First, we would like Council to conduct a monthly collection of illegal dumping, especially along Allen St., the southern portion of Harris St., Bowden St, Brisbane St, the southern portion of Wigram St, and the southern portion of Good St., which have been neglected for a very long time.

Any illegal dumping here was usually reported to Council's Regulatory team for actioning by some members of our community (these still unpaid part-time volunteers) and not by the Council's rangers (though they had a paid full-time position). Unfortunately, these rangers do not regularly patrol the streets looking for illegally dumped items. In addition, they were not equipped with technology to communicate with the Council's database on the ground to verify the current booking situation. The supervisor of the Council Regulatory team allows for a lengthy so-called "investigation process," but a proper investigation has rarely or never been successful because many properties are owned by the NSW state government and lower government officials refuse to prosecute higher state government - we were told by council staff.

Although the council have been passive in encouraging people to report information about illegal dumping that could help bring prosecution or disciplined its rangers to do the proper job, it actually has been common for trash to be taken to residents' gardens by those rangers(!), damaging our plants, flowers and vegetation. The Group Manager (Waste and Cleansing), propagates and follows a "study" that supposedly states that "removing illegal dumping as soon as it occurs only encourages more of this behaviour to continue", however, sociology tells that is quite opposite.

Furthermore, some of us (residents) have graduate master's degrees in sociology and social sciences and know that academic knowledge in sociology is critical to adequately address community problems. Sociologists known that sociological illiteracy of community leaders directs to more local crime and vandalism. This reportedly occurs for Parramatta and puts the area on the official list of most dangerous places to live among Greater Sydney suburbs with the highest possible insurance rates for cars and houses.

We agree that many of our fellow residents in this culturally and demographically challenged migrant's suburb needs sustained litter and social public education. And, to stop this anti-social littering and vandalism behaviour, we cannot limit ourselves to the city government leaving the debris in place and sometime only communicating that the items will be investigated. This alone is not enough to send a message to our community that illegal dumping will not be tolerated, and investigations will be launched to identify and prosecute the culprits.

Unfortunately, due to cultural differences, many of our fellow citizens do not understand that illegal dumping is materials placed on site, such as in a grass strip, without permission from the City Council.

Waste Management Supervisor told us that allegedly the City Council has staff patrolling Harris Park up to 7 days a week. Their duties reportedly include identifying bulky waste dumped on the nature strip and forwarding it to their supervisor to determine if it is illegal dumping or a reported clean-up. But again, we residents and constituents have not been able to identify any positive or sufficient impact of it. She also informed us of the Illegal Dump Working Group that she is currently project managing that aims to reduce illegal dumping not only in Harris Park, but throughout the LGA. She also informed us of the Council Project Officer - Illegal Dumping who will soon begin work for a period of 12 months and will focus solely on reducing illegal dumping in all its forms throughout the LGA. Time will tell if this new officer was able and qualified to have a positive impact on our slum-like urban surrounding. So far, we do not have the impression that the city government is taking illegal dumping and massive littering seriously. On the contrary, we see that the Council tolerates it.

In our view, the Council has not invested enough time and resources in finding long-term solutions to the problem. For example, the number of cleaners - field workers - has not been sufficient to meet the demand for years(!).

We are tired of constantly doing unpaid volunteer work by reporting our concerns about litter presented by strangers in front of our households and on the streets and pedestrians' pathways. We are tired of constantly calling the Council's customer service line at 1300 617 058 where they could tell us if it was a reported clean-up or illegal dumping. We could not see that the council has an effective process to deal with illegal dumping and is working on strategies to get better results. None of our problems, which we have been constantly reporting for over the years, have been solved yet.

Does any tourist want to visit this slum-like suburb, described by our council as a registered national heritage site or the prospective "Little India" hospitality business project? Is any cyclist from Greater Sydney happy to use our tourist bicycle paths in this disgusting urban landscape? The Council's Waste Management Department has no sociological educational background to understand the problem and then find a solution and implement it. Can we get these leaders and decision makers to personally and literally walk around our streets to show them how much they are neglecting the southern part of Harris Park and Parramatta as well?

Finally, a recent example of how some council staff have behaved. On Tuesday (7/03/2023) a resident of 20 Allen St, Harris Park reported illegal garbage to the City Council, the next day the Waste Administration Officer arranged for the Waste Asset Inspector to visit the site, and then the Regulatory Team had taken the material to the garden of this 20 Allen St (Harris Park) instead of taking it away(!), without delay.

If Council officers and managers are not interested in the sad reality of the community problems we face here, perhaps they should reconsider their suitability for their jobs.

Note: The information in Item 10.1 are redacted under clauses 2.1 and 15.11.

11. Rescission Motions

Nil

12. Reports to Council - For Notation

Nil

13. Reports to Council - For Council Decision

13.1

SUBJECT Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021

REFERENCE F2022/00230 - D08817447

REPORT OF Team Leader Infrastructure Planning

4254

RESOLVED (Darley/Valjak)

(a) That Council note the submissions (as summarised in Attachment 1) received in response to the exhibition of the Housekeeping Amendment to the City of Parramatta (Outside CBD) Development Contributions Plan 2021.

(b) That Council approves the changes proposed in the Housekeeping Amendment (as detailed in Attachment 2) which will be published as the City of Parramatta (Outside CBD) Development Contributions Plan 2021 (Amendment No. 1).

(c) That Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan finalisation process relating to the Housekeeping Amendment.

(d) That a copy of the amended Plan be published on the NSW Planning Portal.

(f) Further, that the submitters be notified of Council’s decision and be provided a copy of this report.

In accordance with section 375A of the Local Government Act a Division of votes is recorded on this planning matter.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Darley, Esber, Garrard, Green, Humphries, Maclean, Noack, Pandey, Prociv, Siviero, Valjak, Wang and Wearne

The planning matter moved by Councillor Darley and seconded by Councillor Valjak was CARRIED UNANIMOUSLY.

Note: Questions were taken on notice during discussion of this matter.

13.2

SUBJECT LATE REPORT: Delegations for Chief Executive Officer

REFERENCE F2022/03176 - D08929134

REPORT OF Governance Project Officer

4255

RESOLVED (Garrard/Wearne)

a) That Council revoke from midnight 23 April 2023 all previous delegations granted to the Acting Chief Executive Officer, Bryan Hynes.

b) That pursuant to Section 377 of the Local Government Act 1993, Council delegates to Gail Connolly from 24 April 2023, the functions of the General Manager (Chief Executive Officer) to exercise Council’s powers, functions, duties and authorities contained in legislation and the functions as specified in:

1. the Local Government Act 1993, the Local Government (General) Regulation 2021 and any other relevant or related subordinate legislation; and

2. any other legislation, regulations or other subordinate legislation under which Council has powers, authorities, duties or functions.

c) That this delegation is subject to the following:

1. any limitations or restraints under the provisions of the Local Government Act 1993 and any other legislation, regulations or other subordinate legislation relevant to this delegation;

2. any direction, limitations or restraints under any resolution made by Council relating to the exercise of any delegated power, function, duty or authority;

3. the General Manager (Chief Executive Officer) must exercise the delegated powers, functions, duties and authorities in accordance with and subject to:

a. the provisions of the Local Government Act 1993 the Local Government (General) Regulation 2021 and any other relevant or related subordinate legislation; and

b. all and every policy adopted by resolution of the Council and current at the time of the exercise of the delegated powers, functions, duties and authorities.

d) That Council delegate to the Chief Executive Officer the acceptance of tenders to a maximum value of $500,000 (incl GST) per tender.

e) That Council delegate to the Chief Executive Officer the following road and traffic functions:

1. Line-marking (lane lines, separation lines, edge lines, barrier lines, etc;

2. Parking restrictions (excluding preferential and residential parking schemes);

3. Advisory sign posting; Works zones;

4. Taxi zones / bus zones (subject to consultation with relevant associations and bodies and Transport for NSW);

5. Angled and disabled parking;

6. Light traffic thoroughfares;

7. Regulatory signs (other than turn restrictions and one-way restrictions);

8. Marked foot crossings and children crossings (other than raised crossings or where road narrowing is involved);

9. Temporary road closures / on-the-spot road closures for annual events (as per RMS requirements and subject to Police approval).

f) Further, that regular reporting on decisions made under delegation, be provided by way of quarterly briefing notes to Councillors, reporting on tenders determined under CEO delegation.

Procedural Motion

4256

RESOLVED (Humphries/Esber)

That the meeting be adjourned for a short recess.

Note: The meeting was adjourned at 7:32pm for a short recess.

The meeting resumed at 7:42pm with the following Councillors attendance: The Deputy Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

13.3	SUBJECT Draft Councillor and Staff Interaction Policy for Public Exhibition REFERENCE F2022/00105 - D08663180 REPORT OF Policy Officer
	MOTION (Esber/Garrard) (a) That the draft Councillor and Staff Interaction Policy be placed on public exhibition for a period of 28 days. (b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Councillor and Staff Interaction Policy for public exhibition to give effect to Council’s resolution. (c) Further, that staff prepare a report to Council following the exhibition period.
	AMENDMENT (Bradley/Maclean) (a) That the draft Councillor and Staff Interaction Policy be placed on public exhibition for a period of 28 days subject to the amendment of clause 3.17 Information provided by Staff to Councillors that is not publicly available should be regarded as confidential. Councillors are required to treat all information provided by Staff appropriately and to observe any confidentiality requirements. Where a Councillor wishes to release confidential information provided by Staff they should contact the Chief Executive Officer or the Staff authorised to manage their request, before releasing any information. (b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Councillor and Staff Interaction Policy for public exhibition to give effect to Council’s resolution. (a) Further, that staff prepare a report to Council following the exhibition period. The motion moved by Councillor Bradley and seconded by Councillor MacLean was put and declared LOST.
4257	RESOLVED (Esber/Garrard) (a) That the draft Councillor and Staff Interaction Policy be placed on public exhibition for a period of 28 days. (b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Councillor and Staff Interaction Policy for public exhibition to give effect to Council’s resolution. (c) Further, that staff prepare a report to Council following the exhibition period.

Note:

1. Questions were taken on notice for this item.

2. Councillor Bradley requested his ‘No’ vote to be recorded for this Item.

13.4

SUBJECT Draft Councillor Expenses and Facilities Policy for Public Exhibition

REFERENCE F2022/00105 - D08904249

REPORT OF Policy Officer

4258

RESOLVED (Garrard/Wang)

(a) That the draft Councillor Expenses and Facilities Policy be placed on public exhibition for the prescribed period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Councillor Expenses and Facilities Policy for public exhibition to give effect to Council’s resolution.

(c) Further, that staff prepare a report to Council following the exhibition period to present a final draft Councillor Expenses and Facilities Policy for adoption.

14. Notices of Motion

14.1

SUBJECT Position of Lord Mayor

REFERENCE F2022/03176 - D08924114

FROM Councillor Lorraine Wearne

4259

RESOLVED (Wearne/Garrard)

The Notice of Motion was WITHDRAWN.

14.2

SUBJECT Congratulating new and returning local State Members of Parliament whose electorates incorporate parts of the City of Parramatta

REFERENCE F2022/03176 - D08924039

FROM Councillor Dr Patricia Prociv

4260

RESOLVED (Prociv/Maclean)

(a) That the Lord Mayor write to the following new and returning local State Members of Parliament, whose electorates incorporate parts of the City of Parramatta, congratulating them on their success at the recent election.

a. Dominic Perrottet, returning Member for Epping;

b. Mark Taylor returning Member for Winston Hills; and

c. Jordan Lane Member for Ryde.

(b) That the Deputy Lord Mayor write to the following new State Member of Parliament and congratulate them on their success at the recent election.

a. Donna Davis, new Member for Parramatta.

(c) That Council acknowledge and thank the following former Members of Parliament for their service to the community, being;

a. Geoff Lee, former Member for Parramatta

b. Victor Dominello former Member for Ryde.

(d) Further, that Council writes to and congratulates Chris Minns MP, who was elected as Premier of NSW on 25 March 2023.

Procedural Motion

4261

RESOLVED (Pandey/)

That Council adjourn for a short recess.

The meeting resumed at 9:08pm with the following Councillors attendance: The Deputy Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

Procedural Motion

4262

RESOLVED (Pandey/)

That Item 14.3 Parramatta Light Rail Stage 2 - $200 million additional funding move to recommit a resolution adopted.

14.3

SUBJECT Parramatta Light Rail Stage 2 - $200 million additional funding

REFERENCE F2022/03176 - D08924394

FROM Councillor Dan Siviero

4263

RESOLVED (Siviero/Garrard)

That Council defer consideration of this matter to the next Council Meeting on 24 April 2023.

DIVISION A division was called, the result being:-

AYES: Councillors Esber, Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne

NOES: Councillors Bradley, Darley, Maclean and Prociv

The motion moved by Councillor Siviero and seconded by Councillor Garrard was put and declared CARRIED.

15. Questions with Notice

15.1

SUBJECT DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits

REFERENCE F2022/03176 - D08929087

FROM Councillor Kellie Darley

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

(a) That Council provide a list of stormwater drains/ pits we know need to be repaired, an estimate of how long they’ve been damaged for and when they are estimated to be repaired?

(b) Further that Council provide information on whether there has been increasing number of damaged stormwater pits/ drains over the last few years, what the likely reason for this is and what Council is doing to address this situation.

Note:

1. Questions were taken on notice for this item.

2. Councillors Darley and Green left the meeting at 8:54pm.

15.2

SUBJECT Questions Taken on Notice - 27 March 2023 Council Meeting

REFERENCE F2022/03176 - D08928947

REPORT OF Governance Manager

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

STAFF RESPONSE

Item 6 - Confirmation of Minutes

During discussion on Item 6 - Confirmation of Minutes, Councillor Noack asked the following question:

What actions have been taken to the Petitions tabled by Councillor Noack in the past three or four meetings?

Acting Executive Director City Planning and Design

The matters raised in the petitions concerning the proposed development of the mixed-use land at Burroway Road, Wentworth Point that were reported to Council on 13 and 27 February and 13 March 2023 will be addressed in the report made to Council on the assessment of the current Planning Proposal for that site. At this stage the Planning Proposal is still under assessment and it is anticipated it will not be reported to Council for consideration until June 2023 or later.

Item 14.3 - Notice of Motion: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point.

During discussion on Item 14.3 - Notice of Motion: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point, Councillor Prociv asked the following question:

What are the processes that Council has to follow in order to deliver a pedestrian crossing?

Acting Executive Director City Planning and Design

There are several items and processes that need to be considered for the provision of a raised pedestrian crossing as listed below:

1. Design standards (TfNSW, Council, Austroads, and Australian Standards) for a particular site need to be considered.

2. Pedestrian counts are required and vehicle speed surveys may also be important. Consideration is given to making it a ‘shared pedestrian and cyclist crossing’ or designing for a standard pedestrian crossing to be converted to a shared crossing in future.

3. A concept plan is prepared. Pedestrian crossings involve street lighting, signs, line marking, and new kerb ramps as a minimum. Pedestrian crossings usually involve providing a raised concrete crossing (for safety reasons) which requires drainage work, new asphalt, and the concrete threshold.

4. An initial cost estimate is undertaken.

5. Funding is then considered. This can be through grants. If a project is successful in its first attempt at an application then on average there is a 2 year period from the project being identified until it is constructed. The other option is through the development contributions plan. These plans are reviewed approximately every 5 years.

6. When funding is obtained then detailed design, consultation, and approval through PTC and Council in undertaken.

7. The final step is procurement and construction.

Item 14.3 - Notice of Motion: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point.

During discussion on Item 14.3 - Notice of Motion: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point, Councillor Garrard asked the following question:

Could staff approach the developer and ask for the following:

• Could the developer start the works early? or

• Could the Council do the work for the developer and the developer cover the costs of the work?

Acting Executive Director City Planning and Design

Current status, Council Officer is coordinating contact with the developer. This matter is related to NOTICE OF MOTION: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point from Council Meeting 27 March 2023, resolution number 4235. A report will be provided to Council at the next Council Meeting on 24 April 2023.

Item 16.2 - Charles Street Square - Design Services Contract Contingency

During discussion on Item 16.2 - Charles Street Square - Design Services Contract Contingency, Councillor Pandey asked the following question:

Is the project over 50% over budget? Staff will look at the details and provide the breakup of the contingency?

Item 16.2 – Charles Street Square - Design Services Contract Contingency

During discussion on Item 16.2 - Charles Street Square - Design Services Contract Contingency, Councillor Siviero asked the following question:

Could staff provide some forward view of any significant variations that will come up after the current budget? Noting that there is still a quarter to go?

Acting Executive Director City Planning and Design and Executive Director Executive Director City Assets and Operations

The Charles Street Square project has a total budget of $12.126M supported by $4.65m in external grants from the NSW government. There are two key contracts within the project, the design services contract awarded to Spackman Mossop Michaels, initial value $1.06m and the construction contract, awarded to Regal Innovations, initial value $8.49m. Other project costs include project management, site investigations, archaeology, supporting consultancies, authority fees and contingencies.

In relation to the Design Services Contract, at the time of award a contract contingency of 15.1% was nominated in the budget, for a total contract forecast cost of $1,221,549. Since that time, an additional 5.7% ($61,035) has been required to cover variations to the scope of the contract. This amount has been drawn from the construction phase contingency. It is proposed to raise contract contingency by a further 4.1% ($44,000) to fund future variations, if needed. Overall, if all contingency is fully utilised, this represents a 9.8% increase to the final forecast cost of this contract ($1,326,584) compared to 2018 forecast final cost reported to council. Therefore, the design services contract is not 50% over budget.

In relation to the overall project, the current forecast final cost is approximately 4.87% ($590,716) over current budget. This total forecast includes cost to date, work yet to be invoiced and additional contingency for potential future variations. The principal cause of the increased cost is associated with working over and adjustment to Sydney Water assets. The recommended additional contingency within this final forecast is $298,288 (2.5% of current approved budget) for future variations in construction and on-costs. With high-risk ground works now completed and off-site fabrication underway for major components, the remainder of the build is considered lower risk. This is subject to internal review currently and a recommendation will come to Council to address any shortfall.

In relation to completion dates, there have been program implications arising from rain, flood impacts, Sydney Water approvals and latent ground conditions. Adjustments to the completion date have been progressively advised to the community and the NSW Government project funding partners. In our current project communications to the public, the completion is listed as June 2023. However, this is at risk, and completion is more likely to be 31 July 2023. Once confirmed, communications will be updated.

The project will deliver a high-quality riverside public space comprising landscape, civil and building components. The project is technically complex, including interface with TNSW Ferry Wharf operations and infrastructure, site contamination management, historic and aboriginal archaeology, major utility services in proximity, and located within a high hazard flood zone. Upon completion it will provide a renewed river gateway arrival experience and a new destination for workers, residents and visitors to the City Centre.

Note: Councillor Darley returned to the meeting at 9:01pm.

Procedural Motion

4264

RESOLVED (Humphries/Esber)

That a Procedural Motion be granted to allow consideration of a matter of urgency in relation to the conduct of tonight’s meeting.

The Deputy Lord Mayor ruled the matter urgent.

Matter of Urgency

4265

RESOLVED (Humphries/Esber)

That Council congratulate the Deputy Lord Mayor for chairing his first Council meeting tonight under extraordinary difficult circumstances.

Note: Prior to moving into Closed Session, the Deputy Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

MOVED (Noack/Maclean)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Legal Status Report as at 28 February 2023. (D08862805) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

16.2 Revision of Project Brief - Epping Aquatic Centre. (D08889739) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.3 Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget. (D08775992) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT Legal Status Report as at 28 February 2023

REFERENCE F2022/00105 - D08862805

REPORT OF Group Manager Legal Services

4266

RESOLVED (Esber/Noack)

That Council note the Legal Status Report as at 28 February 2023.

Note: Councillor Green returned to the Chamber at 9:27pm.

16.2

SUBJECT Revision of Project Brief - Epping Aquatic Centre

REFERENCE F2023/00276 - D08889739

REPORT OF Assistant Development Manager

4267

RESOLVED (Maclean/Wearne)

(a) That Development Application (DA) documentation be developed for the Epping Aquatic Centre project based on the following project brief:

1 20 metre Indoor Pool,

2 Upgrades to filtration of the existing 6-lane Outdoor 50m Pool,

3 New amenities building and accessibility upgrades,

4 Toddler pool with water play elements.

(b) That the community be notified of changes to the project brief and that the rationale for the changes be communicated.

(c) That Council officers continue to investigate additional funding sources and opportunities for cost savings to deliver the project within budget.

(d) Further, that final DA documentation return to Council for review and approval prior to the submission of a DA.

16.3

SUBJECT Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget

REFERENCE F2023/00276 - D08775992

REPORT OF Group Manager Project Delivery

4268

RESOLVED (Garrard/Bradley)

(a) That Council endorse the design for the 9 Wentworth Street as per Attachment 1;

(b) That Council approve a total budget to deliver the current design concept for 9 Wentworth Street as detailed at paragraph 13 of this report.

(c) That Council delegate authority to the Chief Executive Officer to lodge Development Application and all related applications for 9 Wentworth Street, consistent with the design provided at Attachment 1;

(d) Further, that Council delegate authority to the Chief Executive Officer to negotiate, execute contracts and sign all necessary documentation required for the design and construction of the 9 Wentworth Street Project to maximum value as detailed at paragraph 13 of this report.

Note: A question was taken on notice for this item.

Procedural Motion

4269

RESOLVED (Maclean/Esber)

That the meeting resume to Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.3.

18. CONCLUSION OF MEETING

The meeting terminated at 9:53 pm.

THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Tuesday, 11 April 2023 AND CONFIRMED ON Monday, 24 April 2023.

Chairperson

Council 24 April 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Investment Report for March 2023

REFERENCE F2022/03176 - D08935819

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of March 2023.

RECOMMENDATION

That Council receive and note the Investment Report for March 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 31 March 2023 was $506.4m. The average portfolio holdings held throughout the month was $513.9m.

4. The majority of Council’s investment portfolio is in term deposits (71%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 8.7% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 31 March 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly- actual return of 0.29% for March 2023 (or 3.42% on an annualised basis). Outperforming the monthly Ausbond bank bill index by 3 basis points on an annualised basis. The TCorp Fund (1.43% actual) and the Floating Rate Note portfolio (weighted average 0.38% actual) were the main contributors to performance this month.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of March 2023, the cumulative actual interest/income earned, was approximately $447k above the year-to-date budget.

Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month. Monthly returns for the financial year to date range from -3% to 18% on an annualised basis. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

During March, unrealised capital gain valuations on Managed funds equated to approximately $436k This increase in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

The NSW TCorp Fund accounts for 5.8% of Council’s total investment portfolio. The Fund recording a positive return of 1.43% (actual) during March 2023.

Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

The CFS Global Credit fund accounts for around 2.85% of Council’s total investment portfolio. The Fund returned +0.14% (actual) in March, with a running yield of 5% p.a., advisors recommend Council to retain this investment given the alternative investments in complying fixed interest products are largely earning below this rate of return

10. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 18% of assets directed to medium term (2-5 years).

Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

The following Investment transactions occurred during March 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

During the month Council invested $10.5m, all of which $9m was invested in environmentally sustainable fossil fuel free Floating Rate Notes and term deposits.

Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

11. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

12. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

As at the end of March 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2)

13. Current Yields Councils Floating Rate Notes are currently yielding between around 4.63% FYTD.

The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +4-4.5% per annum, Council will continue to hold this fund.

Council’s term deposit portfolio (71% of the portfolio) was yielding 2.41% p.a. at month-end, with a weighted average duration of around 302 days or 10 months.

Despite the aggressive rate hikes, the deposit market has already factored in the current rate hike cycle. Interestingly, deposit rates have shifted lower over March especially at the 1‑5 year part of the curve (by around 25-35bp) following contagion fears within the banking sector and the potential for rate hikes towards the backend of 2023 or early 2024:

New investments above 4.5% p.a. are currently available if Council can continue to place most of its surplus funds for terms of 12 months to 2 years. With recessionary fears being priced in coming years, investors may take an ‘insurance policy’ against future rate cuts by investing across 3–5-year fixed deposits and locking in rates above or close to 5% p.a. (small allocation only).

Graph 2: Term Deposit Yields

14. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation and the Investment Policy.

15. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

16. I hereby certify the investments for the month of March 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Chief Financial and Information Officer

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 Mar 2023

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 31 Mar 2023

John Angilley

CFIO

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

19. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. As at 31 March 2023, cumulative interest income exceeds the year-to-date budget by approximately $447k. We remain cautious of the impact the Long-Term Growth Fund volatility may have on budget forecasts and will continue to monitor this at the March Quarterly Review.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph March 2023.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report March 2023.pdf	33 Pages
3 ⇩	List of Council Investments by maturity March 2023.pdf	7 Pages

REFERENCE MATERIAL

Council 24 April 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023

REFERENCE F2022/03176 - D08824687

REPORT OF Traffic and Transport Manager

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to provide Council with the minutes of the Parramatta Traffic Committee held on 15 March 2023 and seek Council approval for the recommendations of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 15 March 2023, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 15 March 2023 provided at Attachment 1 of this report, noting the following financial implications for each item.

I. ITEM 2303 A1 DEVON STREET, ROSEHILL – PROPOSED RELOCATION OF EXISTING CHICANE

The proposed relocation of the chicane in Devon Street is to be undertaken by the developer of the Central Sydney Industrial Estate and the Downer Sustainable Road Resource Centre at no cost to Council. Therefore, this proposal has no direct financial impact on Council’s budget.

II. ITEM 2303 A2 REVIEW OF ON-STREET PARKING WITHIN PARRAMATTA CBD

The cost of installing the signs will be 100% funded by Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2022/23. The cost to update the parking meters will be covered as part of an existing contract with Secure Parking and will have negligible impact on Council’s budget. It is anticipated that the changes will have a net positive impact on income generated from the affected parking meters.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. To deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and TfNSW can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 15 March 2023. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green and Kellie Darley. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

The recommendations from the Parramatta Traffic Committee meeting are provided below.

ITEM NO

ITEM 2303 A1 DEVON STREET, ROSEHILL – PROPOSED RELOCATION OF EXISTING CHICANE

Recommendation from Parramatta Traffic Committee:

That Council approve the relocation of the existing chicane and associated signs and linemarking in Devon Street, Rosehill by approximately 120m east as shown in the plans attached to this report subject to all costs associated with the works being paid for by the applicant at no cost to Council.

Unanimous support.

ITEM 2303 A2 REVIEW OF ON-STREET PARKING WITHIN PARRAMATTA CBD

Recommendation from Parramatta Traffic Committee:

i. That Council install a 40m long ‘1/2P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction within the existing 15 minute parking restriction on the north side of George Street, Parramatta between Church Street and Smith Street.

ii. That Council convert the existing ‘1P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction on the both sides of Phillip Street, Parramatta between Smith Street and Erby Place with ‘1/2P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restrictions.

iii. That Council convert the existing ‘1P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction on the both sides of Macquarie Street, Parramatta between O’Connell Street and Church Street with ‘1/2P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restrictions.

iv. That Council convert the existing ‘1P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction on the both sides of Charles Street, Parramatta between Union Street and George Street with ‘1/2P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restrictions.

v. That Council install 11m long ‘1/4P 8am-8pm Mon-Sat’ restrictions within the existing ‘1P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction on both sides of Hunter Street, Parramatta immediately west of O’Connell Street.

vi. That Council install a 22m long ‘1/4P 8am-8pm Mon-Sat’ restriction within the existing ‘1P Ticket 8am-6pm Mon-Fri; 2P Ticket 6pm-8pm Mon-Fri, 8am-8pm Sat’ restriction on the north side of George Street, Parramatta between O’Connell Street and Marsden Street.

vii. That Council undertake a review of the changes to parking restrictions within the Parramatta CBD one-year after implementation.

Unanimous support.

CONSULTATION & TIMING

5. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

6. There are no legal implications for Council associated with any of the items in this report

FINANCIAL IMPLICATIONS FOR COUNCIL

7. The financial comments for each item are provided below

ITEM
2303 A1	The proposed relocation of the chicane in Devon Street is to be undertaken by the developer of the Central Sydney Industrial Estate and the Downer Sustainable Road Resource Centre at no cost to Council. Therefore, this proposal has no direct financial impact on Council’s budget.
2303 A2	The cost of installing the signs will be 100% funded by Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2022/23. The cost to update the parking meters will be covered as part of an existing contract with Secure Parking and will have negligible impact on Council’s budget. It is anticipated that the changes will have a net positive impact on income generated from the effected parking meters.

9. There are no financial impacts on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Anthony Newland

Acting Executive Director City Planning & Design

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	Approved PTC 2303 Minutes for the Parramatta Traffic Committee meeting held on 15 March 2023	4 Pages
2 ⇩	PTC 2303 Item Reports for the Parramatta Traffic Committee meeting held on 15 March 2023	23 Pages
3 ⇩	PTC 2303 Attachment 3 Consultation and Timing for Parramatta Traffic Committee meeting held on 15 March 2023	2 Pages

REFERENCE MATERIAL

Council 24 April 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023

REFERENCE F2022/03176 - D08824791

REPORT OF Traffic and Transport Manager

CSP THEME: aCCESSIBLE

workshop/briefing date: NIL

PURPOSE:

That Council consider the minutes and approve the recommendations of the Traffic Engineering Advisory Group meeting held on 15 March 2023.

RECOMMENDATION

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held 15 March 2023 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

I. ITEM 2303 B1 HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS ON HILL ROAD

This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this matter has no financial impact upon Council's budget.

II. ITEM 2303 B2 HILL ROAD AND BURROWAY ROAD, WENTWORTH POINT – PROPOSED ROUNDABOUT, PEDESTRIAN AND CYCLIST CROSSINGS AND PEDESTRIAN REFUGE ISLANDS

The proposed traffic facilities and all associated works are to be installed by the developer of 14-16 Hill Road, Sydney Olympic Park at no cost to Council. Therefore, this proposal has no direct financial impact upon Council’s budget.

III. ITEM 2303 B3 ALBERT STREET, GRANVILLE – REVIEW OF TRAFFIC CONDITIONS

Should Council provide in principle support for the restriction, Council will undertake traffic modelling to further assess the impact. The cost to undertake the modelling will be covered under existing budgets.

At this stage, Council does not have funds allocated to complete the construction works for the kerb extension, however Council will explore funding opportunities should Council provide in principle support for the works.

IV. ITEM 2303 B4 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There are no financial implications to Council as a result of this report.

BACKGROUND

1. The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Transport for NSW (TfNSW) Delegation to Councils. The TEAG does not have the formal voting process that Parramatta Traffic Committee has. It is primarily a technical review committee that advises Council on traffic related matters. TEAG also considers items where TfNSW maintains its control, such as speed limits, clearways and traffic signals, or items for which TfNSW does not have control such as planning of future projects.

2. The most recent meeting of the TEAG was held on 15 March 2023. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green and Kellie Darley. The minutes of that meeting and the reports to that meeting are in Attachments 1 and 2 of this report.

ISSUES/OPTIONS/CONSEQUENCES

3. The recommendations from the TEAG meeting are provided below.

ITEM NO

ITEM 2303 B1 HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS ON HILL ROAD

Recommendation from Traffic Engineering Advisory Group:

That Council note the updates regarding the proposed improvements on Hill Road, Wentworth Point.

Unanimous support.

ITEM 2303 B2 HILL ROAD AND BURROWAY ROAD, WENTWORTH POINT – PROPOSED ROUNDABOUT, PEDESTRIAN AND CYCLIST CROSSINGS AND PEDESTRIAN REFUGE ISLANDS

Recommendation from Traffic Engineering Advisory Group:

That consideration of the changes to the scope for the proposed roundabout at the intersection of Hill Road and Burroway Road, Wentworth Point be deferred to the Traffic Engineering Advisory Group meeting to be held on Wednesday, 17 May 2023.

Unanimous support.

ITEM 2303 B3 ALBERT STREET, GRANVILLE – REVIEW OF TRAFFIC CONDITIONS

Recommendation from Traffic Engineering Advisory Group:

That Council take no action on the proposed kerb extension with a ‘No Left Turn’ restriction into Albert Street, Granville from Parramatta Road at this stage.

Unanimous support.

ITEM 2303 B4 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

Recommendation from Traffic Engineering Advisory Group:

i. That the information regarding progress on 2022/23 funded projects be received and noted.

ii. That the Projects Lists for proposed traffic works be received and noted.

iii. That Council note that one (1) traffic project has been completed since the last TEAG meeting.

Unanimous support.

CONSULTATION & TIMING

4. Details of the consultation undertaken with Agencies and Councillors for each item considered at the meeting are included in Attachment 3. No community consultation was required.

LEGAL IMPLICATIONS FOR COUNCIL

5. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

6. The financial comments for each item are provided below

ITEM
2303 B1	This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this matter has no financial impact upon Council's budget.
2303 B2	The proposed traffic facilities and all associated works are to be installed by the developer of 14-16 Hill Road, Sydney Olympic Park at no cost to Council. Therefore, this proposal has no direct financial impact upon Council’s budget.
2303 B3	Should Council provide in principle support for the restriction, Council will undertake traffic modelling to further assess the impact. The cost to undertake the modelling will be covered under existing budgets. At this stage, Council does not have funds allocated to complete the construction works for the kerb extension, however Council will explore funding opportunities should Council provide in principle support for the works.
2303 B4	There are no financial implications to Council as a result of this report.

8. There are no financial impacts on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26

Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Anthony Newland

Acting Executive Director City Planning & Design

John Angilley

Executive Director - Finance and Information

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	Approved TEAG 2303 Minutes for the Traffic Engineering Advisory Group meeting held on 15 March 2023	4 Pages
2 ⇩	TEAG 2303 Item Reports for the Traffic Engineering Advisory Group meeting held on 15 March 2023	87 Pages
3 ⇩	TEAG 2303 Attachment 3 Consultation and Timing for Traffic Engineering Advisory Group meeting held on 15 March 2023	4 Pages

REFERENCE MATERIAL

Council 24 April 2023 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT NOTE LATE REPORT: Street Crossing on the Corner of Hill Road and Burroway Road, Wentworth Point

REFERENCE F2022/03176 - D08943491

REPORT OF Traffic and Transport Manager

CSP THEME:

workshop/briefing date:

PURPOSE:

That Council note that a late report will be included in a supplementary agenda and distributed to Councillors prior to the Council Meeting.

RECOMMENDATION

To be provided in the Supplementary Agenda.

BACKGROUND

1. This provides any relevant background to the issue. For complex issues with a long history attach the background chronology in tabular format. It is neither necessary nor desirable to attach copies of all previous reports.

ISSUES/OPTIONS/CONSEQUENCES

2. Include here those issues that will help the reader make an informed decision. Supplement the facts with informed opinion. Wherever possible, be definite and avoid the use of conditional tenses such as ‘could’ or ‘may’. For example, ‘this will have adverse consequences…’, or ‘there is a strong possibility that this will result in…’ is preferred to ‘this could have adverse consequences…’.

CONSULTATION & TIMING

Stakeholder Consultation

3. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
[Date of consultation]	[Name / Type of stakeholder]	[Summary of feedback from stakeholder (max. 50-100 word limit)]	[Council’s response to the feedback (max. 50-100 word limit)]	[Business Unit / Directorate / Staff responsible for consultation]

Councillor Consultation

4. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
[Date of consultation]	[Name of Councillor / Ward Councillors]	[Summary of feedback from Councillor(s)]	[Council’s response to feedback]	[Business Unit / Directorate / Staff responsible for consultation]

LEGAL IMPLICATIONS FOR COUNCIL

5. Include any legal implications (if required) that have been considered in preparing this report to Council.

FINANCIAL IMPLICATIONS FOR COUNCIL

6. If Council resolves to approve this report in accordance with the proposed resolution, [PLEASE DELETE WHICHEVER IS APPLICABLE: there are no unbudgeted financial implications for Council’s budget OR the financial impact on the budget is set out in the table below].

7. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.

8. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Richard Searle

Traffic and Transport Manager

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 24 April 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Heritage Grants

REFERENCE F2022/03176 - D08918009

REPORT OF Project Officer Land Use

CSP THEME: INNOVATIVE

workshop/briefing date: 19 April 2023

PURPOSE:

To consider recommendations from the meeting of Council’s Heritage Advisory Committee on 7 March 2023 for grants under Council’s Local Heritage Fund.

RECOMMENDATION

That Council approve the Heritage Grant recommendations, as detailed in paragraph 4 of this report as follows:

1) Make a grant of $3,300 for 61 Eleanor Street, Rosehill

2) Make a grant of $704 for 3 Kent Street, Epping

3) Make a grant of $3,300 for 59 Kirby Street, Rydalmere

4) Make a grant of $3,300 for 18 Galloway Street, North Parramatta

5) Make a grant of $2,179.38 for 9 Bago Street, Pendle Hill

BACKGROUND

1. The minutes of the Heritage Committee are provided to Councillors on a regular basis and published on Council’s website. Heritage Advisory Committee matters are only reported to Council where a Council resolution is required to pursue the recommendation of the Committee.

2. At the meeting of the Committee on 7 March 2023, the Committee considered and made recommendations for grants under Council’s Local Heritage Fund. The Committee minutes are included at Attachment 1. The allocation of grant funding can only be determined via a Council resolution.

Local heritage fund

3. Council operates a Local Heritage Fund that provides small grants to owners of heritage items and properties in conservation areas for work that will improve the heritage value of a property. Grant limits are 25% of the value of the work, up to a maximum of $3,300. Applications for completed works are processed and reported three times a year to the Heritage Advisory Committee and then to Council for endorsement. The budget for the current financial year is $35,500 that includes a grant of $5,500 from Heritage NSW.

4. The Committee, in response to a Council staff presentation, made recommendations on applications for grants from Council’s Local Heritage Fund as detailed in Table 1 below. The Committee recommendations are now submitted for Council endorsement.

Table 1: Applications for Local Heritage Funds

Address	Work undertaken	Recommended funding	Reasons for recommendations
61 Eleanor Street, Rosehill	Roof replacement	Make grant of $3,300	Enhances heritage value and integrity of the item
3 Kent Street, Epping	Timber flooring repair of external veranda	Make grant of $704	Enhances heritage value and integrity of the item
59 Kirby Street, Rydalmere	Repairs to front balcony and windows, including replacement of rotten wood	Make grant of $3,300	Works enhance structural and heritage integrity of the house
18 Galloway Street, North Parramatta	External drainage works Waterproofing – treatment of rising damp and installation of subfloor mechanical ventilation	Make grant of $3,300	Works will protect heritage integrity of the house
9 Bago Street, Pendle Hill	Stormwater/sewer works	Make grant of $2,179.38	Enhances heritage value and integrity of the item

Local heritage fund review

5. In response to a June 2022 Council resolution, options for changes to the Heritage Grant guidelines, including increases to the minimum grant amount, were presented to Council at a Workshop on 29 March 2023. Options for council to consider will be included in a report to Council scheduled for May 2023.

LEGAL IMPLICATIONS FOR COUNCIL

6. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

7. The report recommends that Council endorse the payment of five (5) grants to a total of $12,783.38.

8. The relationship between grant expenditure and budget to date is shown in Table 2 below.

9. Table 2: Relationship of expenditure to budget for financial year 2022/23

Heritage Advisory Committee meeting date	Expenditure	Budget	Balance
		$35,500
Round 1 – 1 November 2022	$13,228		$22,272
Round 2 - 7 March 2023	$12,783.38		$9,488.62

10. The table above shows that the total remaining in the 2022/23 budget will be $9,488.62 after the $12,783.38 is allocated and Council receives $5,500 from Heritage NSW.

11. There are no other financial implications for Council associated with this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil
Funding Source	N/A	N/A	N/A	N/A

Paul Kennedy

Project Officer Strategic Land Use Planning

Issa Trad

Team Leader Strategic Land Use Planning

Robert Cologna

Group Manager, Strategic Land Use Planning

John Angilley

Chief Financial and Information Officer

Anthony Newland

Acting Executive Director City Planning and Design

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩

Committee minutes

10 Pages

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

Item	Subject	Councillor	Question
	Urgent Matter - Little India	Garrard	Could staff provide at the workshop, all the instances of when Council through its media and any publication has referred to it as Little India?
	Urgent Matter – Easter Celebrations	Siviero	Does the Lord Mayor usually write to community leaders of religious organisations to recognise a celebration?
13.1	Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021	Esber	How far back does the register for VPA monies go? If staff could provide the information to Councillors.
13.1	Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021	Prociv	Will Wentworth Point and any VPAs that came out of the old Auburn Council be included in the Register?
13.3	Draft Councillor and Staff Interaction Policy for Public Exhibition	Darley	Recently with the Improvement Notice there has been some changes when Councillors meet with certain staff. This has not been identified in this policy; should this be included in the policy?
13.3	Draft Councillor and Staff Interaction Policy for Public Exhibition	Darley	At an event are Councillors allowed to interact with staff outside the authorised list?
15.1	DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits	Garrard	Are Councillors allowed to speak to QWN?
16.3	Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget	Garrard	Could staff to organise a workshop and provide details of the fit out and provide samples?