Agenda of Council - Monday, 27 March 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 13 March 2023 AT 6:30PM

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, and Donna Wang.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:42PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

Note: Councillor Esber joined the meeting at 6.46pm.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

Procedural Motion

4201

RESOLVED (Garrard/Siviero)

That the apology received from Councillor Wearne due to personal reasons be accepted and leave of absence granted.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 27 February 2023

4202

RESOLVED (Garrard/Wang)

That the minutes be taken as read and be accepted as a true record of the Meeting, subject to Governance reviewing resolution number 4187 and reporting back to Council by email.

7. DISCLOSURES OF INTEREST

Councillor Esber declared a pecuniary interest in Item 16.1 Legal Status Report as at 31 January 2023, being relative (son) works for the applicant, specifically Class 1 Appeals for 189 Macquarie Street Parramatta. He was not present in the Chamber during the discussion of this matter.

Councillor Green declared a pecuniary interest in Item 13.3 Parramatta City Centre Local Infrastructure Contributions Plan - Amendment No 1 - Phillip Street Block, as he has a property in at the Parramatta City Centre. He left the Chamber during the discussion of this matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT Homelessness Street Count

REFERENCE F2021/02779 - D08903116

REPORT OF Lord Mayor, Councillor Donna Davis

4203

RESOLVED (Davis/Pandey)

(a) That Council note City of Parramatta’s annual Homelessness Street Count took place on the night of Monday 20 February into the morning of Tuesday 21 February 2023.

(b) That Council note the aim of the count is to collect accurate data on the number of people sleeping rough or in emergency and crisis accommodation in the City of Parramatta local government area, and is a positive example of our community working collaboratively to support the extensive work that is undertaken to improve the wellbeing of vulnerable and disadvantaged communities.

(c) Further, that Council acknowledge and thank the staff conducting the count, and write to the local organisations and volunteers who support the annual Homelessness Street Count, with City of Parramatta certificates, to thank them for their support of the initiative.

8.2

SUBJECT Clean Up Australia Day 2023

REFERENCE F2021/02779 - D08903126

REPORT OF Lord Mayor, Councillor Donna Davis

4204

RESOLVED (Davis/Darley)

(a) That Council note Clean Up Australia Day was held on Sunday 05 March, with many local volunteers and community groups participating at various locations across the City of Parramatta;

(b) Further, that Council write to the community groups, schools and businesses who participated in Clean Up Australia Day 2023 in the City of Parramatta, to acknowledge their efforts and thank them for helping to clean up our City.

Procedural Motion

4205

RESOLVED (Garrard/Esber)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to Employment Matter.

The Lord Mayor allowed the matter of urgency in relation to Employment Matter.

Procedural Motion

4206

RESOLVED (Garrard/Humphries)

That the matter of urgency in relation to the employment matter be moved into closed session, under clause 14.1(d) of the Code of Meeting Practice that the matter deals with commercial information of a confidential nature that would, if disclosed

i. prejudice the commercial position of the person who supplied it, or

ii. confer a commercial advantage on a competitor of the council.

Note: The Lord Mayor directed all staff and members of the public in attendance at the meeting to vacate the Chamber and close all the doors. The Lord Mayor directed that the recruitment agency for the urgent employment matter stay in the meeting. Staff were also directed by the Lord Mayor to cease audio and video recording and a Councillor would take the minutes for the urgent matter.

MATTER OF URGENCY

4207

RESOLVED (Humphries/Valjak)

(a) That Council provide the preferred candidate, as identified by the CEO Selection Panel in the confidential attachment distributed at the meeting, with a formal offer of appointment, together with a standard form contract for the role of General Manager to be known as the Chief Executive Officer.

(b) That Council note the CEO Selection Panel has recommended that the term of the employment contract be four (4) years.

(c) That Council delegates to the Lord Mayor all the necessary authority to finalise the appointment of the Chief Executive Officer.

(d) That the identity of the preferred candidate remain confidential until an appropriate time when an announcement can be made following finalisation of the employment contract.

(e) Further, that Council offers thanks to all applicants, particularly those who have participated in the assessment process with the CEO Selection Panel.

Procedural Motion

4208

RESOLVED (Humphries/Maclean)

That Council resume into Open Session.

Procedural Motion

4209

RESOLVED (Esber/Bradley)

That the meeting be adjourned for a short recess.

Note: Councillor Esber retired from the meeting at 8:11pm.

Note: The meeting was adjourned at 8:11pm for a short recess.

The meeting resumed at 8:15pm with the following Councillors in attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Dan Siviero, Georgina Valjak and Donna Wang.

The Lord Mayor read out a summary of the urgent employment matter considered in closed session.

9. Public Forum

Nil

10. Petitions

10.1

SUBJECT Mixed-Use Land on Burroway Road, Wentworth Point

REFERENCE D08905850

FROM Paul Noack

We the undersigned call on Council to ensure the Mixed-Use Land on Burroway Road, Wentworth Point, currently owned by the NSW Government (Transport for NSW) be handed back to the local community and not be used for residential development, as;

1. We need to ensure the promised Peninsula Park is 3.9 hectares, and the planned school oval is not included in this;

2. Our community needs additional space for paying fields, sporting and recreation facilities, child care facilities, a dog park, children’s playground etc; and

3. Need to protect our precincts environment, in particular a coastal saltmarsh and grey mangrove ecology as well migratory birds that utilise the bird sanctuaries of Haslams Creek and Parramatta River.

We therefore call on the Council to not allow the new application by Landcom, as this will be detrimental to the future planning of the growing Wentworth Point community.

We also call on Council to Lobby both the NSW Government and opposition to demand this vital land be handed back to the community, consistent with the previous unanimous decision by Council on this matter.

Note: As a matter of practice, the petition will be referred to the relevant Council officer/s, and a copy of the petition distributed to all Councillors, upon receipt of the petition from the Councillor.

11. Rescission Motions

Nil

12. Reports to Council - For Notation

12.1

SUBJECT Referral of Inspection Reports by Fire and Rescue NSW

REFERENCE F2022/00105 - D08866758

REPORT OF Team Leader Building Compliance

4210

RESOLVED (Prociv/Darley)

(a) That Council notes the inspection reports from Fire and Rescue NSW (FRNSW), pursuant to Schedule 5, Part 8 of the Environmental Planning and Assessment Act 1979 (EP&A Act) as listed in this report.

(b) That Council note FRNSW are advised in due course of the ongoing actions taken by Council officers to address concerns identified by FRNSW.

(c) That Council note the exercise of powers pursuant to Schedule 5, Part 8 (17) of the EP&A Act, to give fire safety orders addressing fire safety measures to the buildings located at:

1. 12 Station Road, Toongabbie

2. 459-463 Church Street, Parramatta

3. 41 Campbell Street, Parramatta

4. 46 Savona Drive, 7 & 11 Verona Drive, Wentworth Point

5. 1A Morton Street, Parramatta

6. 10-14 Hazlewood Place, Epping

7. 22 Cambridge Street, Epping

8. 42 Cliff Road, Epping

9. 19 Epping Road, Epping

10. 1 Australia Avenue, Sydney Olympic Park

as outlined in this report and provide notice of this determination to the Commissioner of FRNSW.

(d) Further, that Council notes the continuing investigations into matters that are currently ongoing, and will where required, exercise its powers to give fire safety orders addressing the fire safety matters raised by FRNSW.

12.2

SUBJECT Circa Espresso Cafe - Completed Facade Improvement Grant

REFERENCE F2022/00105 - D08871249

REPORT OF Project Officer

4211

RESOLVED (Garrard/Siviero)

That Council notes the completion of works through Council’s Façade Improvement Grant by Aisha Holding Pty Ltd (trading as Circa Espresso Café) as shown in the before and after photos provided at Attachment 1.

13. Reports to Council - For Council Decision

13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 8 February 2023

REFERENCE F2022/00105 - D08824678

REPORT OF Traffic and Transport Manager

4212

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Parramatta Traffic Committee held on 8 February 2023, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 8 February 2023 provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. ITEM 2302 A1 Good Street and Alfred Street, Granville – Proposed combined raised pedestrian and cyclist crossings at M4 Cycleway

The estimated cost for the construction of the combined raised pedestrian and cyclist crossings in both Good Street and Alfred Street is $600,000. This project will be 100% funded by the State Government’s Get NSW Active program.

II. ITEM 2302 A2 Intersection of Raymond Street and High Street, Parramatta & Granville – Installation of a raised pedestrian crossing and speed cushions

The estimated cost of the proposed raised pedestrian crossing and speed cushions at the intersection of Raymond Street and High Street, Parramatta and Granville is $262,000. This project is 100% funded by the 2022/23 Australian Government Black Spot Program.

III. ITEM 2302 A3 John Ian Wing Parade at Louise Sauvage Pathway, Sydney Olympic Park – Installation of raised combined pedestrian and cyclist crossing

The estimated cost of the proposed raised combined pedestrian and cyclist crossing in John Ian Wing Parade at Louise Sauvage Pathway, Sydney Olympic Park is $240,000. This project is 100% funded by the 2022/23 State Government Get NSW Active Program.

IV. ITEM 2302 A4 Bulli Road and Binalong Road, Toongabbie – Installation of speed cushions

The cost estimate for the proposed speed cushions at all approaches to the roundabout at the intersection of Bulli Road and Binalong Road, Toongabbie is $16,000. This project is 100% funded by Federal Government’s Black Spot Programs in 2022/23. Accordingly, there will not be any direct impact on Council’s budgets.

V. ITEM 2302 A5 Victoria Street at Bridge Street, Epping – Installation of raised combined pedestrian and cyclist crossing

The estimated cost of the proposed raised combined pedestrian and cyclist crossing in Bridge Street south of Victoria Street, Epping is $250,000. This project is 100% funded by the 2022/23 State Government Get NSW Active Program.

VI. ITEM 2302 A6 Albion Street, Harris Park – Installation of speed humps

The estimated cost of the proposed installation of three (3) speed humps with associated signage and pavement markings is $50,000. This project is to be funded from Council’s Ward Initiative, PTC Traffic Facilities funds, and Transport for NSW (TfNSW) Block Grant fund

VII. ITEM 2302 A7 Bennelong Parkway at The Piazza, Wentworth Point – Installation of a blister island and changes to linemarking

The estimated cost of the proposed installation of rumble bars and traffic delineators, and alteration of pavement markings is $7,500. This project is 100% funded by Council from its PTC Admin Traffic Facilities Budget.

VIII. ITEM 2302 A8 Slough Avenue, Silverwater – Proposed Speed Humps and Angle Parking

The estimated construction cost of the proposed speed humps and angle parking is approximately $90,000 plus overheads such as labour and site set up costs. These works will be funded as part of the upgrade of Newington Reserve which has an approved budget allocation of $7.27 million within Council’s Delivery Program and Operational Plan plus additional grant funding of $6.02 million from various sources including Football NSW – Let’s Light up Football fund, NSW Office of Sport: Greater Cities Sports Facility Fund 2021/22 and NSW Office of Sport: Multi-Sport Community Facility Fund 2021/22.

IX. ITEM 2302 A9 Dunlop Street, First Avenue, Ryde Street – Proposed Shared Paths, Kerb Build Out, and Raised Pedestrian and Cyclist Crossings

The total estimated cost of construction of this project including paths, lighting and crossings is $1.25 million ex GST for all the works. It is intended to commence construction when funding for the project becomes available.

X. ITEM 2302 A10 Asquith Street, Beaconsfield Street and Stubbs Street, Silverwater – Installation of median islands and speed cushions

The estimated cost for the construction of the median island and speed cushions in Asquith Street, Stubbs Street, and Beaconsfield Street, Silverwater is $160,000. This project is 100% funded by the 2022/23 Australian Government Black Spot Program.

13.2

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 8 February 2023

REFERENCE F2022/00105 - D08824746

REPORT OF Traffic and Transport Manager

4213

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 8 February 2023, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held 8 February 2023 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

Note: Having previously declared a conflict of interest Item 13.3 Parramatta City Centre Local Infrastructure Contributions Plan - Amendment No 1 - Phillip Street Block, being significant pecuniary interest, Councillor Green left the meeting at 8:53pm prior to consideration of the matter.

13.3

SUBJECT Parramatta City Centre Local Infrastructure Contributions Plan - Amendment No 1 - Phillip Street Block

REFERENCE F2023/00371 - D08858884

REPORT OF Project Officer

4214

RESOLVED (Garrard/Wang)

(a) That Council approves the amendment to the Draft Parramatta City Centre Local Infrastructure Contributions Plan (Amendment No 1) at Attachment 1 for the purposes of public exhibition.

(b) That Council notes the Contributions Plan will be publicly exhibited for 28 days on Council’s website as required by Section 213 of the Environmental Planning and Assessment Regulation 2021, and that affected landowners within the Phillip Street block will be additionally notified by mail of the exhibition.

In accordance with section 375A of the Local Government Act a Division of votes is recorded on this planning matter.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Darley, Davis, Garrard, Humphries, Maclean, Noack, Pandey, Prociv, Siviero, Valjak and Wang

The planning proposal moved by Councillor Garrard and seconded by Councillor Wang was CARRIED UNANIMOUSLY.

Note: Councillor Green returned to the chamber at 8:56pm.

13.4

SUBJECT Boundary Adjustment between Harris Park & Parramatta

REFERENCE F2022/00105 - D08854441

REPORT OF Senior Project Officer Place Services

4215

Procedural Motion (Garrard/Siviero)

That Item 13.4 Boundary Adjustment between Harris Park & Parramatta move to recommit a resolution adopted.

The Lord Mayor allowed Item 13.4 Boundary Adjustment between Harris Park & Parramatta to recommit a resolution adopted.

4216

Resolved (Garrard/Siviero)

That the report be deferred to the next Council Meeting 27 March 2023.

13.5

SUBJECT 2023 ALGA National General Assembly – Motions

REFERENCE F2022/00105 - D08872104

REPORT OF Executive Officer

4217

RESOLVED (Maclean/Humphries)

(a) That Council submits the following motion to the Australian Local Government Association for their consideration for inclusion in the 2023 National General Assembly Business Paper:

1 Accessibility and inclusivity of Australian Government department consultation

(b) Further, that any Councillors interested in attending the Australian Local Government Association’s 2023 National General Assembly from 13 - 16 June 2023 contact Councillor Support.

14. Notices of Motion

14.1

SUBJECT Notice of Motion: Relocation of Rhodes Fire Station

REFERENCE F2022/00105 - D08857024

FROM Councillor Dr Patricia Prociv

4218

RESOLVED (Prociv/Humphries)

That the report be deferred to the next Council Meeting to 27 March

2023.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 13 February 2023 Council Meeting

REFERENCE F2022/00105 - D08890746

REPORT OF Governance Manager

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Matter of Urgency: Sporting Facilities Amenity Audit - Female Friendly

During discussion of the urgent matter on the Sporting Facilities Amenity Audit - Female Friendly, Councillor Garrard asked the following question:

Last year the NSW Government committed $25 million to female friendly sport facility and lighting upgrade. What did Council apply for in those grants?

Executive Director City Assets & Operations

The NSW Government Female Friendly Sports Facilities and Lighting Upgrades program required the following conditions to be met in applying for the grant.

· The grant amount requested by an applicant must be a minimum of $50,000 and cannot exceed $500,000.

· All applications are required to provide a minimum 25% financial co-contribution of the grant amount requested.

· Applicants can submit up to three (3) applications in total.

· Project construction is to commence by 30 June 2023.

Council was successful in receiving a grant of $114,000.00 for Caber Park Tennis Court lighting this project aligned with the above guidelines and some preliminary work had been completed. Council has already accessed grant funding for our existing pavilion projects so was unable to access additional funding to subsidise any other pavilion builds.

A snapshot of current provision in 33 sportsground pavilions is:

· All of Council pavilions have toilets with cubicles;

· 7 sportsground pavilions have recently been replaced and include female friendly attributes like change rooms with cubicles’

· 6 sportsground pavilions have design planning and/or construction underway which will include female friendly attributes like change rooms with cubicles;

· 4 sportsground pavilions have no change rooms;

· 2 sportsgrounds pavilions have non-traditional change rooms (e.g. single shower cubicles without the team sitting area);

· 14 sportsground pavilions have change rooms which are open plan.

Item 16.1 - Parramatta Square Public Domain Contract Value Amendment

During discussion on Item 16.1 - Parramatta Square Public Domain Contract Value Amendment, Councillor Garrard asked the following question:

This is in relation to the Square. Could Councillors get a timeframe of when we can access parking downstairs?

Acting Executive Director Property & Place

Councillor’s can access the PHIVE basement car park for Monday night Council Meetings now. The access is provided manually at present, until the number plate recognition system is installed, anticipated at the end of March. Access will then be automated.

Item 16.1 - Parramatta Square Public Domain Contract Value Amendment

During discussion on Item 16.1 - Parramatta Square Public Domain Contract Value Amendment, Councillor Garrard asked the following question:

Will Councillors receive swipe cards to access the car park?

Acting Executive Director Property & Place

No swipe cards will be issued for the use of the PHIVE car park, it will be operated by a number plate recognition system. As the PHIVE car park is a paid public car park, Councillor’s will be able to park for Monday night Council meetings / Council Workshops and Wednesday night Council Workshops, or other nights when Council Workshops are held. All other times the car park will operate as a paid public car park, consistent with Council’s multi deck car parks.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

4219

RESOLVED (Maclean/Noack)

That members of the press and public be excluded from the meeting of

the Closed Session and access to the correspondence and reports

relating to the items considered during the course of the Closed

Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Legal Status Report as at 31 January 2023. (D08824613) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

16.1

SUBJECT Legal Status Report as at 31 January 2023

REFERENCE F2022/00105 - D08824613

REPORT OF Group Manager Legal Services

4220

RESOLVED (Prociv/Darley)

That Council note the Legal Status Report as at 31 January 2023.

Procedural Motion

4221

RESOLVED (Noack/Maclean)

That the meeting resume to Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Item 16.1.

18. CONCLUSION OF MEETING

The meeting terminated at 9:21pm.

THIS PAGE AND THE PRECEDING 12 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 13 March 2023 AND CONFIRMED ON Monday, 27 March 2023.

Chairperson

Council 27 March 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Quarter Two Progress Report - Delivery Program and Operational Plan 2022/23

REFERENCE F2022/00105 - D08830753

REPORT OF Corporate Strategy Manager

CSP THEME: FAIR

workshop/briefing date: 8 March 2023

PURPOSE:

To present Council’s Quarter Two (Q2) progress on implementing the Delivery Program 2022-26 and Operational Plan 2022/23.

RECOMMENDATION

That Council receive and note the report.

BACKGROUND

1. The Local Government Act 1993 via the Integrated Planning and Reporting Guidelines 2021 requires that the General Manager (Chief Executive Officer) provide progress reports to the Council with respect to the principal activities detailed in the Delivery Program at least every six months.

2. At its meeting of 25 July 2022, Council adopted a Delivery Program for 2022-2026, inclusive of the Year One Operational Plan & Budget for 2022/23 (together known as the ‘DPOP’). The DPOP addresses Council’s efforts in achieving the six Strategic Goals of the City’s Community Strategic Plan (CSP) – Fair, Accessible, Welcoming, Green, Thriving, and Innovative.

ISSUES/OPTIONS/CONSEQUENCES

3. The Q2 Progress Report (the Report) in Attachment 1 provides an update on progress made in the second quarter of the 2022/23 financial year (October – December 2022) against the Projects and Key Performance Indicators (KPIs) in the DPOP.

4. The Report is structured by the eight directorates of City of Parramatta as represented in the DPOP. An Exceptions Report listing only Projects ‘off track’ or ‘on hold’, and KPIs ‘not achieved’, is provided from page 5 of the Report.

5. After notation by Council, the Report will be published on the Quarterly and Annual Reporting section of Council’s website.

Q4 status summary of Projects and Key Performance Indicators (KPIs)

6. At 31 December 2022, 76% of Council’s 65 Projects were reported as either completed or progressing on track. A further 23% were reported as either progressing off track or on hold.

Project status	#	%
Completed	7	11%
Progressing – on track	42	65%
Progressing – off track	10	15%
On hold / stopped	5	8%
Not due to start	1	1%
Total	65	100%

7. At 31 December 2022, 29% of Council’s 95 KPIs were reported as achieved or on track to achieve their targets. 8% were reported as not achieved. For 41% of KPIs, data was reported as not available or not due in this period – the bulk of these being once-annually reported measures due for reporting in Q4.

KPI status	#	%
Achieved / on track	27	29%
Not achieved	8	8%
Data not available	5	5%
Not due	34	36%
New Baseline Set	21	22%
Total	95	100%

CONSULTATION & TIMING

Stakeholder Consultation

8. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Dec 2022 – Feb 2023	Reporting officers; Executive Approvers	All business units with reportable items in the DPOP have been consulted to compile the Report.	Final draft report finalised.	All business units, led by City Strategy

Councillor Consultation

9. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
8 March 2023 Briefing Session	All Councillors invited	N/a	N/a	N/a

LEGAL IMPLICATIONS FOR COUNCIL

10. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

11. There are no unbudgeted financial implications associated with this report.

12. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Dayne Glinkowski

Corporate Strategy Manager

Nicole Carnegie

Director City Strategy

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩

Final DPOP Quarterly Report Quarter Two 2022-23

40 Pages

REFERENCE MATERIAL

Council 27 March 2023 Item 12.2

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.2

SUBJECT Investment Report for February 2023

REFERENCE F2022/00105 - D08894020

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of February 2023.

RECOMMENDATION

That Council receive and note the Investment Report for February 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 28 February 2023 was $521.6m. The average portfolio holdings held throughout the month was $515.6m.

4. The majority of Council’s investment portfolio is in term deposits (70%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 8.5% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 28 February 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly- actual return of 0.16% for February 2023 (or 2.05% on an annualised basis). Underperforming the monthly Ausbond bank bill index by 113 basis points on an annualised basis. The CFS (+0.03% actual) and TCorp Fund (-0.84% actual) were the main detractors to performance this month.

The TCorp Fund (-0.84% actual) was the main detractor to performance as Domestic and international shares fell as the US Fed indicated they were not done with their rate hike cycle as the economy continues to grow against their expectations, resulting in inflation to remain elevated.

The longer-term outperformance continues to be anchored by the handful of longer-dated deposits, as well as the FRNs locked in at attractive margins, boosted by the strategic sales implemented over the past few years. This is now reflected in the longer‑term returns with the FRN portfolio now slightly ahead of fixed term deposits over 1–3-year time periods.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of February 2023, the cumulative actual interest/income earned, was approximately $107k above the year-to-date budget.

Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month, as was highlighted in the in February, with the Long-Term Growth Fund falling approximately -$245k in value. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

During February, unrealised capital loss valuations on Managed funds equated to approximately -$240k This decrease in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

The NSW TCorp Fund the NSW TCorp Fund accounts for 5.5% of Council’s total investment portfolio. The Fund recording a negative return of -0.84% (actual) during February 2023.

Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

The CFS Global Credit fund accounts for around 2.75% of Council’s total investment portfolio. The Fund returned +0.03% (actual) in February, as the market valuation of the fund’s assets in global credit securities remained relatively flat during the month

10. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 18% of assets directed to medium term (2-5 years).

Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

The following Investment transactions occurred during February 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

During the month Council invested $2.2m, all of which was invested in environmentally sustainable fossil fuel free Floating Rate Notes

Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

11. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

12. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

As at the end of February 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2)

13. Current Yields Councils Floating Rate Notes are currently yielding between around 4.59% FYTD.

The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +4-4.5% per annum, Council will continue to hold this fund.

Council’s term deposit portfolio (70% of the portfolio) was yielding 2.33% p.a. at month-end, with a weighted average duration of around 324 days or 11 months.

Despite more rate rises on the horizon, given an upward sloping deposit curve, maintaining a slightly longer average duration position on deposits will continue to outperform shorter durations. The deposit market has largely already factored in the current rate hike cycle, reflected by the flattening of the curve over the past few months, particularly at the long end of the curve (+2yrs). Interestingly, some 2‑5-year deposit rates continue to be offered slightly below or close to the same level as the 12 month rate from a number of ADIs, as the market factors in the potential for a recession and official rates to subsequently fall in coming years.

New investments above 4¾% p.a. are currently available if Council can continue to place the majority of its surplus funds for terms of 12 months to 2 years. With recessionary fears being priced in coming years, investors may take an ‘insurance policy’ against future rate cuts by investing across 3-5 year fixed deposits and locking in rates above or close to 5% p.a. (small allocation only).

Graph 2: Term Deposit Yields

14. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation and the Investment Policy.

15. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

16. I hereby certify the investments for the month of February 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Chief Financial and Information Officer

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

28 Feb 2023

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 28 Feb 2023

John Angilley

CFIO

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

19. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. As at 28 February 2023, cumulative interest income exceeds the year-to-date budget by approximately $107k. We remain cautious of the impact the Long-Term Growth Fund volatility may have on budget forecasts and will continue to monitor this at the March Quarterly Review.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph Feb. 2023	1 Page
2 ⇩	Imperium Comprehensive Investment Report -Feb 23	34 Pages
3 ⇩	List of Council Investments by maturity February 2023	7 Pages

REFERENCE MATERIAL

Council 27 March 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Expression of Interest – Selection of members to Parramatta Light Rail Stage 2 Advisory Committee

REFERENCE F2022/01838 - D08886085

REPORT OF Project Interface Manager - Parramatta Light Rail

CSP THEME: ACCESSIBLE

PURPOSE:

The purpose of this report is to advise on the outcome of a second Expression of Interest (EOI) round for membership of Council’s Parramatta Light Rail Stage 2 Advisory Committee and recommend acceptance of new candidates. This is due to three previous committee members resigning for various reasons.

RECOMMENDATION

(a) That Council appoint the following additional persons as community representatives of the Parramatta Light Rail Stage 2 Advisory Committee:

i. Raj Sharma

ii. Lynda Calder

iii. Steven John Brown

iv. Jin Young Lee

(b) Further, that Council thanks all unsuccessful applicants who expressed interest in joining the Parramatta Light Rail Stage 2 Advisory Committee.

BACKGROUND

1. On 23 May 2022, Council resolved to establish the Terms of Reference for the Parramatta Light Rail (PLR) Stage 2 Advisory Committee (Minute No 3790). This Committee is to contain up to ten (10) community representatives under the Terms of Reference.

2. The purpose of the PLR Stage 2 Advisory Committee is to provide advice, input, advocacy and feedback to Council on the design and construction of the Parramatta Light Rail Project Stage 2 and supporting infrastructure within the Parramatta Local Government Area (LGA).

3. The key responsibilities of the PLR Stage 2 Advisory Committee are:

a. To represent the views, interests and/or identified issues that affect the communities within the Parramatta LGA within the scope of Council’s authority; and

b. To provide advice, input and feedback to Council on issues that fall within the parameters of its authority and relate to the particular communities / identified issues the Committee is concerned with.

4. An initial EOI commenced 30 May 2022, closed 30 June 2022. From the twenty-six (26) applications received nine (9) applicants were successful, through report to Council of 22nd August 2022. The first meeting was held on Thursday, 1^st September with the newly appointed Committee members.

5. Due to health and work reasons – three (3) Committee members resigned during the months of October and November 2022. The remaining members were advised, and this was noted in the Advisory Committee Minutes of 17^th November.

SECOND EOI ROUND

6. At the Committee Meeting held on 1^st December, the remaining committee members discussed and agreed to a second EOI process. This was run from 13^th to 24^th February 2023 using Council’s website and social media pages, similar to the initial EOI. Council also utilised an internally maintained 15,000-person community panel of local residents who had indicated their interest in having a say on Council projects.

7. In addition, Committee members were asked to reach out to their network and any persons they knew who may wish to be involved in the Advisory Committee.

8. Twenty (20) applications were received. The applicants completed an EOI form which provided information about their location/residential address, their commitment to City of Parramatta LGA, their skills and capacity to contribute to the Committee, whether they have an interest or close connection through proximity to PLR Stage 2, and if they have an interest and/or knowledge about the design and construction of significant infrastructure/engineering projects such as Light Rail.

9. Similar to the first round EOI, a Selection Panel comprising three (3) Council Officers was used to assess the EOI applicants against the Terms of Reference and stated criteria for the PLR Stage 2 Advisory Committee.

10. In assessing the EOIs, the panel considered the EOI criteria, specifically living in close proximity to the proposed alignment, and gave consideration to balancing genders, diversity in background and skills and effort put into completing the EOI. A total of 11 persons did not live within close proximity to the proposed alignment. Similar to the first EOI round, persons who work for TfNSW or Sydney Trains were not eligible due to potential conflict of interest, and applicants have to live in the LGA.

11. Of the twenty (20) applicants, four (4) were chosen by the selection panel based on the matters discussed above. This would take community representation to the maximum ten (10) members.

12. The recommended applicants are as follows:

Raj Shama

Is a resident of Sydney Olympic Park who has extensive experience with a wide range of technology platforms used commercially and for infrastructure. He has an interest in light rail, living close to the Stage 2 alignment.

Lynda Calder

Is a resident of Ermington with strong community connections. She is a multi-skilled individual with a number of qualifications and lends herself in service to many volunteer organisations.

Steven John Brown

Is a resident of Ermington and a business owner in Parramatta, who has lived in the area all of his life. He is a lawyer and law lecturer and an expert in commercial, corporations, ASX, business, and IP law. He has an interest in the design and construction of the light rail.

Jin Young Lee

Is a resident of Wentworth Point and a Parramatta business owner. The light rail will be in front of his residence. He has a great deal of interest and a proven record of working for community interests. He currently participates in two Community Associations in Wentworth Point.

13. Applicants that did not meet the selection panel recommendations were those who had one or more of the following:

a. minimal/poorly written/prepared applications

b. advised they worked for Transport for NSW/Sydney Trains

c. did not live in close proximity to the proposed alignment

d. did not live in the Parramatta LGA.

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
13 – 23 February	Community	EOI released and 20 responses received	Report to Council	Group Manager Infrastructure Planning and Design

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

07/11/2022 and 01/12/2023

09/02/2023

Councillors on the PLR Advisory Committee

All Councillors advised of new EOI by email

GM Infrastructure Planning & Design advised Advisory Committee members of the resignation of 3 members

Advised by GM Infrastructure Planning & Design

Second round of EOI

As above

Group Manager Infrastructure Planning and Design

As above

LEGAL IMPLICATIONS FOR COUNCIL

16. There are no legal implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

17. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A	N/A

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	N/A	N/A	N/A	N/A

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Ian Taylor

Project Interface Manager - Parramatta Light Rail

Anthony Newland

Group Manager Infrastructure Planning & Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 27 March 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT DEFERRED ITEM FROM OCM 13 MARCH 2023 Boundary Adjustment between Harris Park & Parramatta

REFERENCE F2022/03176 - D08904441

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Rosehill Ward Councillor Briefing 6 February 2023.

PURPOSE:

To seek Council’s endorsement to refuse a request from the developers of ‘Parkes 88’ at 14-20 Parkes Street, Harris Park (ALAND Development) for Council to commence the boundary adjustment process to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park.

RECOMMENDATION

(a) That Council refuse the request from the developers of ‘Parkes 88’ at 14-20 Parkes Street, Harris Park (ALAND Development) for Council to commence the boundary adjustment process to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park.

(b) Further, that ALAND Development be notified of Council’s decision.

BACKGROUND

1. In late September 2020, ALAND Development on behalf of the ‘Parkes 88’ development at 14-20 Parkes Street, Harris Park, submitted to Council’s CBD Planning Team a boundary request change between the suburbs of Harris Park and Parramatta.

a. At the time, Council’s CBD Planning team were exhibiting the Parramatta CBD Planning Proposal. The land at the ‘Parkes 88’ development site was shown by Council as being within the Parramatta CBD Planning Proposal Land Application Map which comprises land parcels within both the Parramatta and Harris Park suburbs (refer to Parramatta CBD Planning Proposal Land Application Map - Attachment 1).

b. ALAND Development, on behalf of the ‘Parkes 88’ development, sought Council’s support to include 14-20 Parkes Street, Harris Park, in an amended Parramatta suburb boundary as the site was identified within the Parramatta CBD Planning Proposal.

c. At the time, Council’s CBD Planning Team advised that “The CBD Planning Proposal does not intend to, and cannot make changes to, suburb boundaries or names. The CBD Planning Proposal is only seeking to amend planning controls under Parramatta Local Environmental Plan 2011 in accordance with the Environmental Planning and Assessment Act 1979.”

d. As a boundary adjustment to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park was not supported by officers, the developers of ‘Parkes 88’ were advised that the boundary adjustment request was not supported and would not be progressed.

2. The following information is noted regarding the boundary change request submitted on behalf of the developers of ‘Parkes 88’.

a. The Geographical Names Board of NSW (GNB) stipulates at 6.8.4. Boundary Definition -

“Address locality boundaries shall be of a reasonable size for practical purposes, such as including a shopping precinct or community school. Within urban areas an ideal size is around 500ha, with a preferred minimum area of 100ha.”

b. The locality size of Harris Park (65 hectares) is already significantly less than the minimum locality size (100 hectares) provided by GNB, whilst the Parramatta locality covers 548 hectares (refer to Site Map - Attachment 2). Altering the northern boundary of Harris Park would further reduce the footprint of the Harris Park locality by approximately 1000 square meters.

c. A further reduction of the locality of Harris Park is contrary to GNB guidelines and, in Council’s experience, unlikely to be supported by GNB. The GNB is the ultimate decision-maker.

d. To date, the Survey and Property Systems Team have not received issues with geo-locating or wayfinding of property addresses with postal deliveries or utilities due to addresses located in Harris Park.

e. Changing locality/suburbs may cause confusion, as this would impact several property owners and businesses which would need to change their address from Harris Park to Parramatta.

f. There is no identified benefit to Council or service delivery to the community in a boundary adjustment to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park.

3. On 14 October 2022 the Parramatta CBD Planning Proposal came into effect as Amendment 56 to the Parramatta Local Environmental Plan 2011.

4. On 3 November 2022, a second request from the developers of ‘Parkes 88’ for a boundary change between Harris Park and Parramatta to include properties north of Parkes Street, Harris Park, was submitted to Council.

a. This new proposal is essentially the same as the September 2020 proposal, except that the developers of ‘Parkes 88’ have completed some elements of community consultation.

b. The partial community consultation completed by the developers of ‘Parkes 88’ does not change the process for a boundary amendment request if Council determined to progress this request with the Geographical Names Board of NSW (GNB).

c. The NSW GNB provides guidance for NSW Council’s considering a boundary change request under the provisions of the Geographical Names Act 1966, section 7.1.3 Consulting on a Proposal -

“Address Localities

Under the provisions of the Geographical Names Act 1966, the GNB is responsible for address locality name and boundary determination.

Principles outlined in Chapter 6 - Section 6.8 - Principles of Address Locality Naming shall be followed when creating new or amending existing address locality names/boundaries.

It is recommended that Local Government consult with the immediate community who directly utilise the addresses assigned to sites affected by a boundary change. This includes, but is not limited to, residents, ratepayers and businesses.

The level and form of consultation by the GNB can vary depending on the proposal, as follows:

• Where a proposal will affect more than 20 parcels or owners/occupiers and/or includes a name change or creation of a new address locality, the proposal must be advertised by the GNB.”

d. The boundary amendment proposal will impact at least 373 existing residents as well as businesses and residents currently located in Parramatta and Harris Park.

ISSUES/OPTIONS/CONSEQUENCES

5. With the guidance of GNB’s 6.8.4. Boundary Definition -

b. Address locality boundaries shall be of a reasonable size for practical purposes, such as including a shopping precinct or community school. Within urban areas an ideal size is around 500ha, with a preferred minimum area of 100ha.

6. The locality size of Harris Park (65 hectares) is already significantly less than the minimum locality size (100 hectares) provided by GNB, whilst the Parramatta locality covers 548 hectares (refer to Site Map - Attachment 2). Altering the northern boundary of Harris Park would further reduce the footprint of the Harris Park locality by approximately 1000 square meters.

7. A further reduction of the locality of Harris Park is contrary to GNB guidelines and, in Council’s experience, unlikely to be supported by GNB. The GNB is the ultimate decision-maker.

8. To date, the Survey and Property Systems Team have not received issues with geo-locating or wayfinding of property addresses with postal deliveries or utilities due to addresses located in Harris Park.

9. Changing locality/suburbs may cause confusion, as this would impact several property owners and businesses which would need to change their address from Harris Park to Parramatta.

10. There is no identified benefit to Council or service delivery to the community in a boundary adjustment to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park.

11. If Council was to consider a boundary adjustment, the adjustment should expand the size of the Harris Park locality to be more in-line with GNB guidelines. In such a scenario, this would involve the entirely of the northern boundary to Hassall Street being considered part of the Harris Park locality, and the locality boundary would be consistent with the centreline of the road. Noting the comments in paragraphs 8-10 of this report, and that there is no identified community sentiment or preference to expand the suburb locality of Harris Park into the suburb locality of Parramatta, this is not an officer recommendation.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
September & October 2020	Project Officer, Strategic Land Use Planning	CBD Planning Proposal does not intend to make changes to suburb boundaries or names.	Noted and will be captured in Council Report.	Place Manager, Place Services
October 2020 – March 2021	Supervisor Survey and Property Systems	There are no issues with property addresses and geo-location of places.	Noted and will be captured in Council Report.	Place Manager, Place Services
November 2022	Project Officer, Strategic Land Use Planning	CBD Planning Proposal does not intend to make changes to suburb boundaries or names.	Noted and will be captured in Council Report.	Senior Project Officer, Place Services
November 2022	Supervisor Survey and Property Systems	There are no issues with property addresses and geo-location of places.	Noted and will be captured in Council Report.	Senior Project Officer, Place Services

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
06/02/2023	Rosehill Ward Councillors	Support staff recommendation	Prepare report to Council	Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

16. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL

Kim Marsh

Senior Project Officer Place Services

Beth Andean

Place Manager

Ian Woodward

Group Manager Legal Services

Bruce Mills

Acting Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Parramatta CBD Planning Proposal - Land Application Map (LAP)	1 Page
2 ⇩	Attachment 2 - Proposed Boundary Amendment Plan	1 Page

REFERENCE MATERIAL

Council 27 March 2023 Item 14.2

NOTICE OF MOTION

ITEM NUMBER 14.2

SUBJECT NOTICE OF MOTION: Installation of Electronic Vehilce (EV) chargers within the LGA

REFERENCE F2022/03176 - D08893941

FROM Councillor Pierre Esber

MOTION

That a report be brought back to Council on Electronic Vehicle (EV) charging infrastructure that includes:

a. The establishment of an Expression of Interest process for companies who can readily demonstrate their ability to provide a network of publicly available electric vehicle charging stations, deployed across the LGA for a trial period of 12 months,

b. That the trial period include at least one EV public charging station per ward,

c. That ward Councillors are involved in the selection process for the charging stations,

d. The trial could include up to 3 electric vehicle charging providers at no monetary cost to Council.

BACKGROUND

1. Sales statistics released by the Federal Chamber of Automotive Industries showed Australians bought 5932 electric cars in February 2023, outselling hybrids for the first time. The Tesla Model 3 sedan is now the third highest selling car behind the Ford Ranger and Toyota Hilux.

2. Transport for NSW shows that there are 927 registered battery electric (EV) passenger vehicles in the Parramatta LGA. However, one of the key barriers to the uptake of electric vehicles in Australia is the lack of availability of public charging stations.

STAFF RESPONSE

3. On 12 December 2022, Council adopted “Guidelines for Electric Vehicle Charging Infrastructure on Council land”, following public exhibition and recommendation by the Traffic Engineering Advisory Committee (TEAG).

4. Council’s Environment and Sustainability team have had multiple requests from specialist suppliers to consider various charging infrastructure part funded by State and Federal government grants.

5. The issue for Council to consider is whether Council should be responsible for the installation, operation and maintenance of extensive public EV charging infrastructure, or should Council facilitate private sector investment and technology provision in establishing a comprehensive public charging network across our LGA.

6. Given the number of active requests and the current government funding for private industry, staff would recommend at this stage that we facilitate the private investment approach. Inner West Council has recently gone out to the market for a similar trial period via an Expression of Interest process.

7. Staff would also recommend reporting back to Council on the results and performance of the trial.

FINANCIAL AND RESOURCE IMPLICATIONS

8. If Council resolves to approve this Notice of Motion in accordance with the proposed resolution, there will be no financial impact on the budget.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result	Nil	Nil	Nil	Nil
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX	Nil	Nil	Nil	Nil
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

Pierre Esber

Councillor

John Warburton

Executive Director, City Assets & Operations

Justin Day

Acting Executive Director Property and Place

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

There are no attachments for this report.

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.