Agenda of Council - Tuesday, 14 June 2022

Council 14 June 2022

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OPENING MEETING

2 ACKNOWLEDGMENT OF TRADITIONAL OWNERS OF LAND

3 WEBCASTING ANNOUNCEMENT

4 OTHER RECORDING OF MEETING ANOUNCEMENT

5 CONFIRMATION OF MINUTES

Council - 23 May 2022................................................................................................ 8

6 APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

7 DECLARATIONS OF INTEREST

8 Minutes of the Lord Mayor

9 Public Forum

10 Petitions

11 Rescission Motions

Nil

12 For Notation

12.1 Completed works on Private Land - Bungaree Road Shops, Toongabbie 22

13 For Council Decision

13.1 Quarterly Budget Review - March 2022.............................................. 30

13.2 Community Grants Program - 2022 Funding Decisions................... 49

13.3 Environmental Education Grants 2022............................................... 72

13.4 Local Heritage Grant Applications....................................................... 77

13.5 City Events and Festivals Plan - FY 2022/23..................................... 93

13.6 Naming Proposal for Unnamed Granville Laneway.......................... 98

13.7 Update of Mobility Parking Scheme (MPS) in CBD........................ 124

13.8 Submission on Sydney Metro West Environmental Impact Statement 3 139

13.9 Amendments to the Parramatta City Centre Local Infrastructure Contributions Plan................................................................................ 167

13.10 Gateway Request: Planning Proposal and Voluntary Planning Agreement for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford 238

13.11 Gateway Request: Planning Proposal for 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington (Melrose Park North Precinct) 441

14 Notices of Motion

14.1 Mosquito Awareness Campaign and Action Plan......................... 1104

14.2 Lights on for Evening Exercise at Local Parks.............................. 1107

14.3 Council Ward Budgets and Briefings.............................................. 1109

14.4 World Pride 2023................................................................................ 1112

14.5 Acknowledgement of all Faith (Deferred Item).............................. 1114

14.6 Feedback for Strategic Planning Documents................................ 1116

14.7 Relocation of Willow Grove............................................................... 1118

15 Questions with Notice

Nil

16 Closed Session

16.1 Tender 36/2021 Supply of Ready-Mix Concrete

This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.2 Tender 11/2022 ALCP Gym Equipment

This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (Report discusses commercial tender submissions and evaluation.).

16.3 Tennis Facilities Review and Future Directions

16.4 Capital fitout contribution for Phive and 7 Parramatta Square

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.5 Approval of PHIVE Identifier

16.6 NOTE LATE REPORT: WestInvest

17 PUBLIC ANNOUNCEMENT OF RESOLUTIONS PASSED IN CLOSED SESSION

18 CONCLUSION OF MEETING

After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 23 May 2022 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next meeting. The confirmed minutes will replace this draft version on the website once confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak and Donna Wang.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:30pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 9 May 2022

3783

RESOLVED (Prociv/Siviero)

That the minutes be taken as read and be accepted as a true record of the Meeting, subject to the following amendment:

MATTER OF URGENCY

MOTION (Humphries/Prociv)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to the recent celebration of Ramadan and Eid.

The Lord Mayor allowed the matter of urgency, but advised that it could also be considered by way of a Notice of Motion at the next Council Meeting. Cr Humphries accepted the Lord Mayor’s advice to issue a Notice of Motion on this subject at the next Council Meeting and subsequently WITHDREW the matter of urgency.

The motion being put was declared CARRIED.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3784

RESOLVED (Siviero/Bradley)

That the request to attend the Ordinary Council Meeting dated 23 May 2022 via remote means submitted by the following Councilllors due to personal reasons be accepted:

- Councillor Garrard,

- Councillor Wang

- Councillor Wearne.

Note: Councillor Wearne was experiencing technical difficulties at this time and arrived remotely later in the meeting.

7. DECLARATIONS OF INTEREST

There were no Declarations of Interest made at this meeting.

8. Minutes of the Lord Mayor

8.1

SUBJECT 2022 Federal Election Results

REFERENCE F2021/02779 - D08537046

REPORT OF Lord Mayor, Councillor Donna Davis

3785

RESOLVED (Davis/Noack)

(a) That Council congratulate the new and returning local Federal Members of Parliament whose electorates incorporate parts of the City of Parramatta being:

a. Dr Andrew Charlton, new Member for Parramatta

b. Sally Sitou, new Member for Reid

c. Michelle Rowland, returning Member for Greenway

d. Alex Hawke, returning Member for Mitchell

e. Julian Leeser, returning Member for Berowra

f. New Member for Bennelong still to be confirmed.

(b) That the Lord Mayor write to the new and returning local Federal Members of Parliament congratulating them on their success at the recent election.

(c) That Council acknowledge and thank the following former Members of Parliament for their service to the community, being:

a. Julie Owens, former Member for Parramatta

b. John Alexander OAM, former Member for Bennelong

c. Dr Fiona Martin, former Member for Reid.

(d) That Council note the count for the seat of Bennelong continues to be too close to call, with Cr Jerome Laxale currently leading the count ahead of Simon Kennedy.

(e) Further, that Council writes to and congratulates The Hon Anthony Albanese MP, who was sworn in as Prime Minister on 23 May 2022.

8.2

SUBJECT 2022 Sorry Day and National Reconciliation Week

REFERENCE F2021/02779 - D08537296

REPORT OF Lord Mayor, Councillor Donna Davis

3786

RESOLVED (Davis/Noack)

(a) That Council acknowledge National Sorry Day on 26 May 2022, National Reconciliation Week on 27 May to 3 June 2022, and NAIDOC Week on 3 to 10 July 2022.

(b) That Council note City of Parramatta’s 2022 WARAMI Festival is taking place from 26 May to 20 July 2022, and includes Council’s National Sorry Day, National Reconciliation Week and NAIDOC Week events and activities, further detailed in the background of this Lord Mayor Minute.

(c) Further, that Council note the 28 March 2022 resolution of Council supporting Constitutional Recognition for Aboriginal and Torres Strait Islander peoples and the key principles of the ‘Uluru Statement from the Heart’, and that the Lord Mayor write to the new Federal Members of Parliament expressing City of Parramatta’s support of this.

8.3

SUBJECT Planting Trees for The Queen's Jubilee

REFERENCE F2021/02779 - D08536900

REPORT OF Lord Mayor, Councillor Donna Davis

3787

RESOLVED (Davis/Green)

(a) That Council note that in 2022, Her Majesty Queen Elizabeth II will celebrate a Platinum Jubilee after 70 years of service.

(b) That the Lord Mayor send a letter to the Her Majesty Queen Elizabeth II to congratulate Her on this milestone.

(c) Further, that Council note City of Parramatta has applied for funding as part of the Federal Government’s Planting Trees for The Queen’s Jubilee program, with the outcome of this application currently pending.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

Nil

12. For Notation

12.1

SUBJECT Investment Report for April 2022

REFERENCE F2022/00105 - D08516601

REPORT OF Tax and Treasury Accountant

3788

RESOLVED (Pandey/Maclean)

That Council receive and note the Investment Report for April 2022.

13. For Council Decision

13.1

SUBJECT Draft Delivery Program 2022-26, Operational Plan and Budget 2022/23 for Public Exhibition

REFERENCE F2022/00105 - D08470251

REPORT OF Corporate Strategy Manager

3789

RESOLVED (Pandey/Esber)

(a) That Council approve the draft Delivery Program 2022-26 and Operational Plan 2022/23 – including the draft Annual Budget 2022/23 (as well as details of all capital projects and a graphical representation of the breakdown of every $100 spent) and Schedule of Fees and Charges 2022/23 – to place on public exhibition for 28 days from 25 May 2022 to 22 June 2022 inclusive.

(b) That Council delegate authority to the Finance Committee to review and approve the Schedule of Fees and Charges 2022/23 prior to placing them on public exhibition.

(c) That Council hold a Councillor Workshop during the public exhibition period for Councillors to review the format of the draft Delivery Program and Operational Plan.

(d) That Council approve the draft Long Term Financial Plan 2022-32 to place on public exhibition for the same period.

(e) That Council approve the suspension of the current transfer of $2.4m of General Reserve funds to the CBD Infrastructure Reserve.

(f) That Council approve the remaining annual existing loan repayments (totaling $6.4m) established for Local Infrastructure and General activities to be made from the Property Reserve, rather than the General Reserve.

(g) That Council approves the recommencement of normal revenue collection activities and procedures for rates and sundry debtors, as the impact of the Covid-19 pandemic lessens. Council will continue to offer the provisions of the Hardship Policy as well as managerial discretion around specific customer circumstances as appropriate.

(h) That Council recognise the importance of strategic planning for the ongoing development of open space and recreation activities to meet the growing needs of our community. Open Space and recreation facilities are vital to foster active and healthy communities and as such the development of an Open Space and Recreation Plan be incorporated within DPOP as outlined in the table below:

Project name and description

Target Date

Code

CSP Goal alignment

Open Spaces & Recreation Plan

Develop an Open Spaces & Recreation Plan

30/06/25

TBC

Fair, Green

(i) Further, that Council approve the continuation of the 2021/22 Schedule of Fees and Charges to 31 July 2022.

Note:

1. Councillor Wearne arrived at 7:09pm during the consideration of Item 13.1.

2. Councillor Darley left the Chamber at 7:12pm and was not present for the vote for Item 13.1.

13.2

SUBJECT Advisory Committees of Council - Terms of Reference (Deferred Item)

REFERENCE F2022/00105 - D08499642

REPORT OF Governance Projects Officer

3790

RESOLVED (Garrard/Siviero)

(a) That Council approve the name of the Bushland and Environment Advisory Committee be amended to Environment Advisory Committee.

(b) That Council approve the name of the Parramatta Light Rail (PLR) Advisory Committee be amended to Parramatta Light Rail (PLR) Stage 2 Advisory Committee.

(c) That Council approve the Terms of Reference template (as per Attachment 1) and the terms of reference for the following committees:

1 5/7 Parramatta Square Advisory Committee (as per Attachment 2)

2 Access Advisory Committee (as per Attachment 3)

3 Active Transport Advisory Committee (as per Attachment 4)

4 CEO Performance Review Committee (as per Attachment 5), subject to an amendment to clause 2.5 to remove the word “standard”

5 Citizen of the Year Awards Committee (as per Attachment 6)

6 Environment Advisory Committee (as per Attachment 7)

7 Finance Committee (as per Attachment 8)

8 First Nations Advisory Committee (as per Attachment 9) with the membership criteria as per the Officer’s Recommendation in paragraph 7 outlined in the report, and that a report be provided to Council in 12-months time on the progress of the recommendations from the consultants

9 Floodplain Risk Management Committee (as per Attachment 10)

10 Grants Committee (as per Attachment 11)

11 Heritage Advisory Committee (as per Attachment 12)

12 Parramatta Light Rail (PLR) Stage 2 Advisory Committee (as per Attachment 13), subject to the amendment to delete clause 8.3

13 Policy Review Committee (as per Attachment 14)

14 Public Art & Heritage Interpretation Advisory Committee (as per Attachment 15)

15 Riverside Theatres Advisory Committee (as per Attachment 16)

16 Smart City Advisory Committee (as per Attachment 17).

(d) That Council note the previously resolved PLR Stage 2 Advisory Committee membership (as per the 11 April 2022 Council Meeting) is inconsistent with the standard Terms of Reference template (Attachment 1), which provides for the Lord Mayor to be a member and Chair of committees, and Council may wish to consider resolving to update the membership of the PLR 2 Committee to be consistent with the Terms of Reference.

(e) That Council note the recommendations of the Policy Review Committee as set out in paragraphs 7 through to 12 of this report, specifically noting that the recommended amendments to the First Nations Advisory Committee have not been accepted based on staff advice, as set out in paragraph 7.

(f) That Council note the recommendations made by Council’s Waste Services Unit and the subsequent changes made to the standard Terms of Reference (and all specific Advisory Committee Terms of Reference to align to those changes) and specific changes to the Environment Advisory Committee Terms of Reference.

(g) Further, that for all internal committees only the governing body has voting rights and that this amendment is to be reflected for all committees and the Chief Executive Officer and/or his delegate are noted as ex-officio members of committees.

Note:

1. Councillor Darley returned to the Chamber at 7:14pm during the consideration of Item 13.2.

2. Councillor Noack left the Chamber at 8:09pm and returned at 8:10pm during the consideration of Item 13.2.

13.3

SUBJECT Naming Proposal for Unnamed Winston Hills Service Laneway

REFERENCE F2022/00105 - D08448063

REPORT OF Senior Project Officer Place Services

3791

RESOLVED (Valjak/Humphries)

(a) That Council endorse the preferred name, Siegfried Lane, for the unnamed service laneway that curves behind the Lomond Centre, Winston Hills NSW 2153. The name and location for the unnamed laneway is illustrated in the Site Map (see Attachment 1).

(b) Further, that this name be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

Note: Councillor Garrard left the Chamber at 8:18pm during the discussion of Item 13.3 and was not present for the vote for Item 13.3.

13.4

SUBJECT Post-exhibition report for Planning Proposal and draft Planning Agreement for 22 Noller Parade, Parramatta

REFERENCE F2022/00105 - D08494866

APPLICANT/S Hamptons Property Services Pty Ltd

OWNERS Jimstam Holdings Pty Ltd

REPORT OF Project Officer

3792

RESOLVED (Siviero/Green)

(a) That Council receives, and notes submissions made during the public exhibition of the Planning Proposal and draft Planning Agreement for 22 Noller Parade, Parramatta (at Attachment 1).

(b) That Council approve the Planning Proposal (at Attachment 2) for land at 22 Noller Parade, Parramatta for finalisation that seeks the following amendments to the Parramatta Local Environmental Plan 2011 (PLEP 2011):

i. Amend the Land Zoning Map from R2 Low Density Residential to R4 High Density Residential.

ii. Amend the maximum building height on the Height of Buildings Map from RL 14 metres (4 storeys) to RL 17 metres (5 storeys).

iii. Amend the maximum Floor Space Ratio (FSR) on the FSR Map from zero (nil) to 1.5:1.

(c) That Council approve the draft Planning Agreement (at Attachment 3) for finalisation, that proposes a monetary contribution to undertake public domain works associated with, and new connections to, the Alfred Street Bridge.

(d) That the Planning Agreement be executed and registered on title before the Planning Proposal is sent to the Department of Planning and Environment for finalisation.

(e) That Council authorise the Chief Executive Officer to exercise the plan making delegations as granted by the Gateway determination for this Planning Proposal.

(f) Further, that Council delegates authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation process relating to the Planning Proposal and Planning Agreement.

The motion moved by Councillor Siviero and seconded by Councillor

Green on being put was declared CARRIED.

DIVISION A division was called, the result being:-

AYES: Councillors Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne

NOES: Councillors Bradley, Darley, Davis, Esber, Maclean and Prociv

Note: Councillor Garrard returned at 8:22pm during the discussion of Item 13.3.

Procedural Motion

3793

RESOLVED (Esber/Davis)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 8:37pm for a short recess.

The meeting resumed at 8:53 pm with the following Councillors in attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Dan Siviero, Georgina Valjak, and Donna Wang.

14. Notices of Motion

14.1

SUBJECT Ramadan 2022

REFERENCE F2022/00105 - D08523052

FROM Councillor Ange Humphries

3795

RESOLVED (Humphries/Esber)

That Council recognise the end of the 2022 Ramadan and the Eid celebrations across the City of Parramatta in May 2022.

14.2

SUBJECT Employment of a Grants Officer

REFERENCE F2022/00105 - D08518849

FROM Councillor Patricia Prociv

3796

RESOLVED (Prociv/Darley)

That a report detailing the viability and financial implications associated with the employment of a Grants Officer, who would coordinate the management and delivery of the City's grants applications with both internal and external stakeholders, be presented to Council on or before the meeting of 11 July 2022.

Note: Councillor Wearne returned to the meeting at 9:04pm during consideration of Item 14.2.

14.3

SUBJECT Signs at Wentworth Point

REFERENCE F2022/00105 - D08521539

FROM Councillor Prociv

The Notice of Motion was WITHDRAWN

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice from Council Meeting - 9 May 2022

REFERENCE F2022/00105 - D08523128

FROM Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 9 MAY 2022

Item 13.1 – Draft Community Strategic Plan 2018-38 (Amended) for Public Exhibition

Question from Councillor Garrard

During discussion on the motion moved by Councillor Esber, Councillor Garrard asked the following question:

How will we meet the amended low emissions reduction target, which is being changed from 60% to 70% emissions reduction by 2038?

Group Manager, City Strategy Response

As this aspirational target included in the draft Community Strategic Plan refers to community-wide emissions per capita, it is not one that is delivered solely by Council. For this reason, it is not possibly to quantify all actions, initiatives, and their costs that could be delivered by Council or the community over the entire period to 2038. However, the Environmental Sustainability Strategy currently includes the goal of 60% reduction by 2038 (based on 2015 level) and the Progress Report on the Strategy, which is due to be reporting to Council in the next quarter, will include several actions completed by Council to support meeting this target. In addition, Council has an influence on community emission reduction through planning instruments, advocacy, and partnerships.

Item 15.1 – Questions Taken on Notice from Council Meeting – 26 April 2022

Question from Councillor Noack

Further questions were raised by Councillor Noack from the responses provided to the Questions Taken on Notice from the Council Meeting of 26 April 2022:

Can Council officers please provide more detail on the status of the following matters:

a. Traffic lights at the intersection of Bennelong Parkway and Hill Road;

b. Roundabout and street crossing at the corner of Hill Road and Burroway Road.

Executive Director, City Planning & Design Response

Updates on both of these projects are provided to each Parramatta Traffic Committee (PTC) meeting and subsequently to Council via the minutes of the PTC. An update on both these projects was provided to Cllr Noack at a meeting held on 13 May 2022 with the Executive Director City Planning and Design. In summary, the status is:

1. Traffic lights at the intersection of Bennelong Parkway and Hill Road – Council is currently obtaining approvals from TfNSW and Ausgrid. It is anticipated that this process would be complete by the end of June 2022 subject to TfNSW and Ausgrid requirements.

2. Roundabout and street crossing at the corner of Hill Road and Burroway Road – The developer responsible for this traffic treatment is currently preparing designs for the works in Hill Road. The roundabout at Burroway Road involves pavement, catchment and lighting aspects in addition to the civil and traffic design. Further stages of the development will require the intersection works to be undertaken prior to the Council issuing an Occupation Certificate to the developer.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

3797

RESOLVED (Esber/Noack)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Legal Status Report as at 30 April 2022. (D08482739) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

16.2 Shop 4/4-14 - Just For Him - Request For New Lease Agreement. (D08476558) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT Legal Status Report as at 30 April 2022

REFERENCE F2022/00105 - D08482739

REPORT OF Group Manager Legal Services

3798

RESOLVED (Pandey/Esber)

That Council note the Legal Status Report as at 30 April 2022.

16.2

SUBJECT Shop 4/4-14 - Just For Him - Request For New Lease Agreement

REFERENCE F2022/00105 - D08476558

REPORT OF Space Management Officer

3799

RESOLVED (Pandey/Prociv)

(a) That Council approve Option 1 as outlined in paragraph 15 of this report to Lease Shop 4/4-14 Hunter Street, Parramatta.

(b) That Council note the current plans for the Justice Precinct Car Park as outlined in paragraphs 12 and 13 of this report.

(c) Further, that Council delegate authority to the Chief Executive Officer to negotiate and sign all relevant documents in connection with this matter.

Procedural Motion

3800

RESOLVED (Esber/Noack)

That Council resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.2.

18. CONCLUSION OF MEETING

The meeting terminated at 9:20pm.

THIS PAGE AND THE PRECEDING 11 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 23 MAY 2022 AND CONFIRMED ON TUESDAY, 14 JUNE 2022.

Chairperson

Council 14 June 2022 Item 12.1

FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Completed works on Private Land - Bungaree Road Shops, Toongabbie

REFERENCE F2022/00105 - D08509103

REPORT OF Place Manager

CSP THEME: THRIVING

workshop/briefing date: Nil

PURPOSE:

To notify Council of works conducted on private land as required by section 67(4) Local Government Act 1993 and approved by Council at the 9 August 2021 Council Meeting.

RECOMMENDATION

That the report be received and noted.

BACKGROUND

1. If work is carried out on private land, it is a requirement of section 67(4) Local Government Act 1993 that a report of work is provided specifying:

a. the person for whom the work was carried out;

b. the nature of the work;

c. the type and quantity of materials used;

d. the charge made for those materials;

e. the total of the number of hours taken by each person who carried out the work;

f. the total amount charged for carrying out the work (including the charge made for materials); and,

g. the reason for carrying out the work.

2. At its meeting of 9 August 2021, Council approved that works be carried out on private land at Bungaree Road Shops, 1A Bethel Street, Toongabbie NSW 2146 (Lot B DP417617).

3. Works to the value of approximately $45,000 were carried out on private land including paving, one bin, one seat and upgrade of Telstra pit lids as per the Concept Plan for the site at Attachment 1. The Concept Plan outlines the extent of private land at this centre that generally pertains the public domain between the shopfronts and the carpark.

4. Council approved these works to upgrade the streetscape and public domain at Bungaree Road Shops as part of the Better Neighbourhood Program (BNP). The BNP is a long-running and successful Council program that focuses on the capital upgrades of local centres outside of the Parramatta Central Business District. The BNP commenced in 1999 and delivers improvements to centres with the goal of enhancing safety, vitality, and economic prosperity.

ISSUES/OPTIONS/CONSEQUENCES

5. The works carried out were on land owned by Maria Moutzouris (the Landowner).

6. A holistic and consistent upgrade to the centre was undertaken that included works on both public land owned by Council and private land owned by Maria Moutzouris. Overall works conducted included installation of new granite paving, bike rack, waste bins and seating units. Trees were planted on Bethel Street and failed to establish on two separate occasions. The cause of the failures was waterlogging of the soil due to extensive rain events as well as suspected vandalism. The project team did not replant trees following the second failure to establish. Other works included the reconstruction of parking to 90-degrees, adding wheel stops and creating a disabled car parking space. A concept plan of the works is shown at Attachment 1 and pictures of the completed works are at Attachment 2.

7. The type and quantity of materials used is summarized in the table below:

Material	Quantity on public land	Quantity on private land
Corymbia Ficifolia trees	2	-
New seat unit	1	1
New bin	2	-
New granite paving	75sqm	105sqm
New wheel stops	9 (plus 1 existing)	-
New major identifier sign	1	-
New disability car parking space	1	-
New bike rack	1	-
Upgrade of existing Telstra pit lids	-	4

8. An agreement was reached with Maria Moutzouris on 19 September 2021 to enable the works to occur. The agreement included the requirement for the Landowner to complete upgrade works via their nominated contractor to the value of $30,000. Landowner upgrade works included:

(a) Provision of universal access into the Post Office tenancy at Bungaree Road Shops (a key community request from Council’s consultation); and

(b) Shopfront improvement works at Bungaree Road Shops, including painting.

9. The work was carried out by OC Civil Pty Ltd under the supervision of Council’s Capital Works Team over approximately 320 man hours for all works completed on both private and public land.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
03.02.2020 – 21.02.2020	Community (including shop owners)	Phase one consultation raising key themes including safety, universal access, tree planting and shopfront improvements.	Feedback incorporated into concept plan design.	Place Services
11.03.2021 – 24.03.2021	Community (including shop owners)	Phase two consultation providing feedback on draft concept plan.	Feedback incorporated into concept plan design	Place Services
Throughout 2020 to 2022	Landowner	Ongoing discussion of project scope and negotiation of agreement.	Feedback incorporated

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Monthly throughout 2020 and 2021	Parramatta Ward Councillors	Project discussed at Ward Briefings. Feedback provided included request for a bicycle rack and discussions regarding how to improve disability access.	Feedback incorporated into Concept Plan Design and informing	Place Services
9 August 2021	All Councillors (Council Meeting)	Approval provided to proceed with undertaking works on private land.	Works completed	Place Services

LEGAL IMPLICATIONS FOR COUNCIL

12. This report is required by legislation. This report satisfies Council’s obligations under section 67(4) Local Government Act 1993.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. The materials used to complete the works at 1A Bethel Street, Toongabbie cost $45,000 ex GST with a further $25,000 ex GST of work completed on public land. The cost of materials was funded by the Council’s Better Neighbourhood Program.

14. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Christopher Patfield

Place Manager

Bruce Mills

Group Manager Place Services

Ian Woodward

Group Manager Legal Services

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Concept Plan	1 Page
2 ⇩	Photos of Completed Works	1 Page

REFERENCE MATERIAL

Council 14 June 2022 Item 13.1

FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Quarterly Budget Review - March 2022

REFERENCE F2022/00105 - D08532360

REPORT OF Financial Planning and Analysis Manager

CSP THEME: FAIR

workshop/briefing date: See consultation Section

PURPOSE:

To present for adoption the March 2022 Quarterly Budget Review Statement (QBRS).

RECOMMENDATION

(a) That Council adopt the March 2022 Quarterly Budget Review Statement (QBRS) and the Responsible Accounting Officer’s report on the financial position of the Council (Attachment 1).

(b) Further, that Council approve the revised budget for the 2021/22 financial year:

i) an operating surplus of $42.5m

ii) capital revenue of $89.0m

iii) capital expenditure of $266.4m.

BACKGROUND

1. Clause 203 of the Local Government (General) Regulation 2021 requires the Responsible Accounting Officer (Chief Finance and Information Officer) to prepare and submit to the Council a Quarterly Budget Review Statement that shows by reference to the estimates of income and expenditure set out in the Operational Plan, a revised estimate of the income and expenditure for the full financial year.

2. The Responsible Accounting Officer is also required to report whether the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure.

ISSUES/OPTIONS/CONSEQUENCES

3. The attached March 2022 Quarterly Budget Review Statement (QBRS) includes an analysis of the reasons for the major variances from the previously adopted budget. Explanations for major variances are in line with the parameters previously agreed by Council i.e. Budget variations greater than +/- 10% of the current budget or greater than +/- $100,000 of the current budget. Below is a summary of key variances.

4. The $8.4m increase in the 2020/21 budgeted operating surplus to $42.5m (Dec QR: $34.1m) is primarily due to:

i. Savings in Material & Contract costs by $3.8m mainly on account of timing of CBD Outdoor dining project $1.3m, HR Management System $1.0m and 9 Wentworth Street $0.8m, savings across various directorates due to delay in projects from inclement weather and drop in DA volumes.

ii. Savings in employee costs of $2.8m primarily on account of vacant positions across the organisation and lower depreciation by $1.0m, due to timing of project capitalisation.

iii. Improvement in Operating Grants, Contributions & Donations of $1.1m, recovery of car parking revenue of $1.1m, receipt of Create NSW Grant of $0.5m as compensation for Riverside shows that were cancelled due to COVID, and a gain on sale of asset by $0.6m, offset by the drop in Interest Income of ($3.0m) due to a weak global investment outlook.

5. The $45.6m reduction in capital expenditure to $266.4m (Dec QR: $312.1m) is primarily due to the timing of re-phasing of key projects such as Public Domain $14.8m, Aquatic Centre Parra $10.2m, Bridge St Acquisition $6.5m, Townhall upgrade $5.5m, Rydalmere Park Masterplan $5.4m and Philip St $3.1m, primarily due to inclement weather (as detailed in the attached March 2022 QBRS)

CONSULTATION & TIMING

Stakeholder Consultation

6. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Apr22-May22	Business managers and Executive	Feedback has been incorporated in the QBRS document	Report and budgets updated as agreed	Finance/CFIO

Councillor Consultation

7. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
24^th May 2022	Finance Committee	NA	YTD April results were reviewed and the March reforecast was discussed as currently being finalised, with positive upside for full financial year anticipated.	Finance/CFIO
1^ST Jun 2022	Finance Committee and Councillors	NA	QBRS report distributed to FC members and Clrs.	Finance/CFIO

LEGAL IMPLICATIONS FOR COUNCIL

8. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

9. If Council resolves to approve this report in accordance with the proposed resolution, the financial impacts on the budget are summarized above and detailed in the attached QBRS.

Amit Sharma

Financial Planning and Analysis Manager

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

March 2022 Quarterly Budget Review Statement

16 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.2

FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Community Grants Program - 2022 Funding Decisions

REFERENCE F2022/00105 - D08385448

REPORT OF Acting Community Capacity Building Manager

csp theme FAIR

workshop/briefing date: Nil

PURPOSE:

To seek endorsement of the proposed funding allocations under the 2022 City of Parramatta Community Grants annual round.

RECOMMENDATION

(a) That Council adopts the expenditure recommended by the Councillor Grants Committee for the 2022 Community Grants as summarised in Attachment 2.

(b) That Council endorses two Creative Skills Development Grant offers of $10,000 each being made to two unsuccessful applicants in the Creative Fellowship category identified in Attachment 2 and delegates authority to the Chief Executive Officer to disburse funds to those who meet the requirements detailed in paragraph 14 of this report.

(c) Further, that Council notes the status of grants made in the quarterly Community Grants program and Parramatta Representative Sports Grant as summarised in Attachment 3.

BACKGROUND

1. In order to achieve its strategic community objectives, Council offers funding to the community through a number of grant programs. These grants are administered under Council’s Grants and Donations Policy which sets out the principles, procedures and responsibilities to ensure that these programs are run in an efficient, effective and ethical manner.

2. The Grants and Donations Policy was first endorsed 12 December 2016. The policy guides grant-making activity made available by City of Parramatta Council, as per Section 356 of the Local Government Act and independent of the regular procurement of goods, works and services. The policy has undergone regular reviews and was last endorsed by Council on 25 October 2021.

3. The Community Grants program is the largest of the grant programs offered by Council. Initiated by the former Parramatta City Council in 2007, the Community Grants provide significant support to many community organisations, volunteer groups, sporting clubs, social enterprises, creative producers and heritage organisations.

4. The Community Grants program is administered by the Community Capacity Building team within the Social and Community Services unit. The program is aligned with the FAIR community outcome in the Delivery Program and Operational Plan 2020-2021 (F02.1): Greater community capabilities to improve well-being and enhance services to meet the community’s needs.

5. Applications for the 2022 annual round of the City of Parramatta Community Grants opened on 31 January 2021 and closed at 4pm on 7 March 2022. The application and assessment period were conducted within the requirements of the City of Parramatta Grants and Donations Policy.

6. The Grants Committee of Council provides advice and guidance on the design of grant programs and reviews the outcomes of assessment processes of major grants programs and provide recommendations for the consideration of Council, consistent with the roles and responsibilities described within the Grants and Donations Policy, Grants and Donations Procedures and Grant Program Guidelines. The members of the current Grants Committee are Deputy Lord Mayor Councillor S Pandey, Councillors K Darley, A Humphries, D Wang, and P Esber, and Jon Greig as Executive Director Community Services.

7. As per Council’s resolution of 25 October 2021, the total pool of funds available for the 2022 Community Grants Program is $530,000. This included a one-off additional amount of $30,000 carried over from the 2020/21 Financial Year. The majority of these funds are allocated to category pools for the annual round, together with a number of categories administered through a quarterly application round or, in the case of the Representative Sport Grants, open to applications throughout the year.

8. The below table reflects the funding allocations approved by Council at its meeting of 25 October 2021:

Category	Funding pool	Funding cap	Time frame
Community Capacity Building Grants	$255,000	$10,000 Additional funds can be applied for to a funding cap of $20,000	Annual round
Growing Social Enterprise Grants	$75,000	$25,000	Annual round
Creative Project Leveraging Fund	$60,000	$20,000	Annual round
Parramatta's Heritage and Stories Research Fund	$20,000	$5,000	Annual round
Creative Fellowship Fund	$20,000	One Fellow	Annual round
Categories not in the annual round
Small Grants Fund	$40,000	$2,000	Quarterly round
Parramatta Sport & Recreation Grants	$30,000	$2,000	Quarterly round
Parramatta Representative Sport Grants (50% of participant expenses up to cap)	$30,000	$1,000	Open all year

9. Council received a total of sixty-seven eligible applications in the annual application round, with the total amount of funding sought across all categories being $1,013,233.43. All applications are listed in Attachment 1.

10. Across the 2021/22 Financial Year, in the quarterly Small Grants programs and Representative Sport Grants, Council has received twenty-two applications for funds (as of Q3). Seventeen of these applications have been funded through the established delegation to the Executive Director Community Services. A further four applications from the last quarter are pending assessment and approval. The successful grant recipients are detailed in Attachment 3.

ISSUES/OPTIONS/CONSEQUENCES

11. All grant applications received had their eligibility determined, including eligibility related to the financial capacity of applicant organisations. All applications having passed this step, there were then assessed by category-specific assessment panels. Panel members have been drawn from the Community Capacity Building, Parramatta Artists’ Studios, Cultural Heritage & Tourism as well as external social enterprise experts. Recommendations for funding as determined by these panels are reflected in Attachment 2.

12. All applications were presented to the Grants Committee at its meetings on 10 May 2021 and 17 May 2022. From these discussions, the Grants Committee has recommended thirty-nine applications, representing a total disbursement of $460,054.32. These amendments and associated conditions are reflected in Attachment 2.

13. In making these recommendations, the Grants Committee have reallocated some funds between categories, together with allocating $62,663.40 funds from the quarterly grants categories and Representative Sport Category that had not been disbursed.

14. Among these recommendations, the Grants Committee recommends that two highly rated, yet unsuccessful applicants in the Creative Fellowship Fund be offered grants. It is proposed that the same mechanism used in previous years for Creative Skills Development Grants to be offered, as an opportunity to assist local artists without compromising the uniqueness and prestige of the one individual awarded the Creative Fellowship. An offer of $10,000 will be made to each recommended applicant for the purpose of undertaking a defined creative skills development activity to grow their professional practice. The applicants receiving these offers will need to submit a skill development proposal as part of their acceptance of the funding offer, which will be reviewed by the category’s assessment panel. The Director of the Parramatta Artist Studios will be delegated to confirm that the requirements of this offer have been met before funds are disbursed. This process will ensure sound oversight of this valuable funding opportunity within a reasonable timeframe prior to the end of financial year. It is noted that receiving this Creative Skills Development Grant will not affect recipients’ eligibility to apply for the Creative Fellowship in future years.

15. The Community Capacity Building team will continue its Grants Support and Monitoring Program to ensure the best possible outcomes from funded projects and across the whole grants program. Each recipient is allocated a Support Person from the Community Capacity Building, City Animation, Cultural Heritage and Visitor Services, or the Recreation Facilities and Programs teams to ensure there is ongoing communication and collaboration between successful applicants and Council. Equally, unsuccessful applicants are also assigned a Support Person to provide feedback and identify other funding opportunities.

16. The monitoring program requires grant recipients to provide a progress report either at six months or halfway through their project. This is in addition to a written final report and financial acquittal at the completion of the project. Acquittal reports provide feedback on the outcomes achieved in each project.

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation Annual Grants Process – Qualitative Research has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
July 2021 – September 2021	Grant applicants	Feedback provided on the current design of Annual Grants, the ease of applying, amount offered, and recommendations	Feedback presented to previous Grants Committee to inform review	Social and Community Services / Research and Engagement
January 2022-March 2022	Potential applicants	Information sessions held and questions asked about grants process	Support provided as requested and as appropriate	Community Grants Officer
March 2022	Finance Team	Council’s Finance team conducted financial due diligence of the supporting documents provided by applicants.	Only applications that passed the financial due diligence were moved.	Community Grants Officer

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
10 May 2022	Councillor Grant Committee	Councillors were provided with an overview of the grant categories and recommendations for funding. Councillors provided some initial feedback including questions and a request to have access to each application for their review ahead of the next Councillor Grants Committee meeting on 17 May	Undertook to provide access to all applications by the 17 May meeting and respond to questions at the 17 May meeting.	Group Manager Social and Community Services
17 May 2022	Councillor Grant Committee	Response to follow-up actions reviewed and confirmed. Outcome of Committee discussions reflected in Council Report Recommendations.	Final recommendations to be reported to Council.	Group Manager Social and Community Services

LEGAL IMPLICATIONS FOR COUNCIL

19. There are no legal implications for Council associated with this report. The content of the revised Policy remains in line with the requirement of Section 356 of the Local Government Act.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. All funding associated with the 2022 Community Grants program are allocated within existing endorsed budgets in the Community Services Directorate.

21. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.

22. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue		NIL

Funding Source		NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result		NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX		NIL

Sharmila Falzon

Acting Community Capacity Building Manager

Rodrigo Gutierrez

Acting Group Manager Social & Community Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Applications received for the 2022 Annual Community Grants Program	7 Pages
2 ⇩	Attachment 2 - Recommendations for the 2022 Annual Community Grants Program	6 Pages
3 ⇩	Attachment 3 - 2022 Annual Community Grants Program - status of the Quarterly Grants & Representative Sports Programs	4 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.3

FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Environmental Education Grants 2022

REFERENCE F2022/00105 - D08531519

REPORT OF Manager Sustainability & Waste

CSP THEME: GREEN

workshop/briefing date: Nil

PURPOSE:

To seek endorsement of the proposed funding allocations under the 2022 City of Parramatta Environmental Education Grants Program.

RECOMMENDATION

That Council approves the expenditure recommended by the Councillor Grants Committee for the 2022 round of Environmental Education Grants as summarised in Table 1.

BACKGROUND

1. On 25 November 2021, staff tabled a Council report titled the Environmental Sustainability Small Grants and Rebates Program – following public exhibition of the program. Council resolved to:

RESOLVED (Bradley/Zaiter)

(a) That Council approve the Sustainability Rebates and Small Grants Program and its implementation.

(b) Further, that a report be provided to the Councillor Grants Committee in March 2022 to finalise the assessment process for the Environmental Education Grants.

2. As noted in the original Council report, the Sustainability and Waste Team had set aside up to $30,000 of its Environmental Education project budget for school environmental grants across the City of Parramatta local government area (LGA).

3. In 2022, the schools grant program aimed to increase uptake of projects associated with kitchen gardens, cycling, biodiversity based citizen science projects, and improved school ecosystems. All education institutions were welcome to apply including early learning centres, primary schools, and secondary schools within the LGA.

ISSUES/OPTIONS/CONSEQUENCES

4. Promotion of the grants program was conducted during Term 1 of the new school year. However many regular teachers who participate in the Sustainable Schools Network Meetings and/or who receive our online marketing, were already aware of the annual grants program. Additional promotion was distributed through: Council’s Sustainability Matters eNewsletter with almost 1000 subscribers; social media posts via our Liveable Parramatta facebook page; and personalised emails to every school principal and teacher on Council’s contact list.

5. Applications opened on 1 March and closed on 11 March 2022. Approved projects are required to be completed by 16 December 2022, with final written reports due by 6 February 2023.

6. The 2022 Environmental Education grants consist of two parts:

a) The Schools Kitchen Garden Program - up to $24,000 in funding with $8,000 available for up to 3 schools; and

b) General Environmental Grants Program - up to $6,000 in funding with $1,000 available across 6 schools, with this year’s focus on cycling, biodiversity, and improving local ecosystems.

7. Schools were given detailed information regarding the funding structure ad eligibility criteria. Each school was eligible to apply for one Kitchen Garden Program grant and one General Environmental Education grant through a standardised application form.

8. A panel of three (3) staff members assessed each application against the weighted criteria. The resulting report was prepared for consultation and endorsement from Council’s Grants Committee on 17 May 2022.

9. The Kitchen Garden Program involves the provision of subsidies to schools, whereby the Penrith Lakes Environmental Education Centre (Penrith Lakes EEC) manages the distribution of teaching staff and resources to the successful schools. Schools are also expected to contribute $5,000 towards the total program cost. This covers a Penrith Lakes EEC Kitchen Garden (Department of Education Qualified) teacher to attend 1 day per week at each school.

10. The General Environmental grants are paid as a one-off grant to be managed by the school during the 2022 calendar year (including school holiday programs provided they are run by the school on school property).

11. Overall Council received applications from three (3) schools, including two for the Kitchen Garden Program and three for the General Environmental Grants. All applications were deemed eligible and following assessment, were recommended for funding. Whilst it was disappointing that Council did not receive more interest from local schools, we believe there are a number of reasons for this, including:

· focus on catching up on lost learning due to COVID

· uncertainty regarding COVID restrictions on incursions into schools

· inability to commit to the $5000 co-contribution, and

· schools prioritising administration efforts due to increased enrolments.

12. In the event that only two schools applied for the Kitchen Garden program, it was proposed that the remaining budget of $8,000 be split 50% between the recommended two schools to cover additional classes and to increase total pupil participation. This resulted in a total allocation of $12,000 per school.

13. Table 1 below shows the final allocation of Environmental Education grants and recommended funding endorsed by Council’s internal Grants Committee.

Table 1 – 2022 Funding Recommendations

School	Kitchen Garden Grant	General Enviro Grant *	Total Funding Recommended $
Toongabbie Public School	$8,000(+$4,000)	$1,000 Cultural Food garden	$13,000
Our Lady of Mercy College Parramatta		$1,000 Food waste composting	$1,000
Dundas Public School	$8,000 (+$4,000)	$1,000 Cycling skills and safety	$13,000
		TOTAL	$27,000

* Note: the balance of the unallocated $3,000 will be directed towards delivering an additional series of the Grow Your Own Food (GOOF) Program for the general community.

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
March 2022	City of Parramatta School Community	Opportunity to clarify grant application process and criteria	Council response based on individual questions as they arose	Environmental Education Officer, Sustainability & Waste Team

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
17 May 2022	Councillor Grants Committee	Councillors were provided with an overview of the grant categories and recommendations for funding.	Final recommendations to be reported to Council.	Manager Sustainability and Waste

LEGAL IMPLICATIONS FOR COUNCIL

16. There are no legal implications for Council as a result of this report. As per the Grants and Donations Policy, all recipients are required to sign a Funding Agreement prior to funds being distributed. Funding Agreements include requirements around reporting and consequences for non-compliance.

FINANCIAL IMPLICATIONS FOR COUNCIL

17. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget. The grant funding amount of $30,000 is within the current FY2021/2022 operating budget of Sustainability and Waste (Operating Project 110930 – Environmental Education Program).

18. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue	Nil
External Revenue	Nil
Total Revenue

Funding Source

Operating Result
External Costs	Nil
Internal Costs	Nil
Depreciation	Nil
Other	Nil
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Anthony Collins

Manager Sustainability & Waste

Jim Stefan

Group Manager City Assets& Environment

John Warburton

Executive Director, City Assets & Operations

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 14 June 2022 Item 13.4

FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Local Heritage Grant Applications

REFERENCE F2021/02440 - D08516916

REPORT OF Project Officer Land Use

CSP THEME: Innovative

workshop/briefing date: Nil

PURPOSE:

To seek Council approval of applications for grants under Council’s Local Heritage Fund being:

· two (2) applications deferred for decision at the Council Meeting on 21 February 2022, and

· two (2) further recently received applications.

RECOMMENDATION

(a) That Council approve the Heritage Grant recommendations, as detailed in paragraph 8 of this report as follows:

i. Make a grant of $1,672 for 144 Good Street, Harris Park.

ii. Make a grant of $3,300 for 46 Grose Street, North Parramatta

iii. Make a grant of $3,300 for 3 Albion Street, Harris Park.

iv. Make a grant of $3,300 for 5 Albion Street, Harris Park.

(b) Further, that the Heritage Advisory Committee be advised of the Council decision on these applications at the first meeting of the Committee.

BACKGROUND

1. At the Council Meeting on 21 February 2022, Council in consideration of a report (Item 13.1) on minutes of the Heritage Advisory Committee meetings of 21 October 2021 and 25 November 2021 resolved to defer a decision on grant funding for two (2) applications being,144 Good Street, Harris Park and 46 Grose Street, North Parramatta until the end of the financial year (2021/22).

2. The 21 February 2022 Council report included the following statements and recommendations in relation to the deferred grant funding of the two applications at 144 Good Street and 46 Grose Street:

a. whilst the work carried out at the subject properties were of heritage value the applications exceeded the guideline limit of more than one application lodged per two years.

b. It was considered inappropriate to approve funding for the grant applications for these properties at that stage (third quarter of the financial year) as it may deprive other applicants of funding in this financial year that have not made a grant application in the last two years.

c. that a decision on these grant applications should be deferred until the last meeting of the Heritage Advisory Committee in the financial year; and if there are remaining available funds in Council’s Heritage Fund budget after further eligible grant applications are assessed, these applications could be reconsidered.

KEY MATTERS

3. Guidelines for the Local Heritage Fund provide that applications for completed works are processed and reported three times a year (October, February and April) to the Heritage Advisory Committee and then to Council for endorsement.

4. However, currently there is no Heritage Advisory Committee in operation following the local government elections last year. Council on 11 April 2022 approved the establishment of Advisory Committees and on 23 May 2022 approved their Terms of Reference. An Expression of Interest (EOI) process for appointment to Committees will commence shortly, with the first meeting of the Heritage Advisory Committee expected to occur in approximately August of this year.

5. Since there is no opportunity for the two (2) deferred applications to be reported to the Heritage Advisory Committee before the end of the financial year, they need to be directly reported to Council for decision. Two (2) further recently received applications for grant funding for 3 and 5 Albion Street, Harris Park are also being dealt with in this report.

ASSESSMENT OF APPLICATIONS FOR LOCAL HERITAGE FUNDING

6. The issue arising from the 21 February 2022 Council Resolution in relation to Item 13.1 is whether:

a. other applications have since been received that better address fund guidelines, and

b. there are sufficient funds available for payment of all grants under consideration.

7. Between January and April of this year two (2) new (separate) applications for funding had been received for 3 and 5 Albion Street, Harris Park. These two applications, and the deferred applications, have been assessed against relevant funding criteria. These assessments are provided at Attachment 1.

8 Table 1 below provides a summary of the assessment with recommendations:

Table 1: Applications for Local Heritage funds

Address	Work undertaken	Council officer recommendations for funding	Reasons for recommendation
144 Good Street, Harris Park	Make new chimney pots	Endorse grant of $1,672	Part of ongoing conservation work that enhances heritage integrity and value of significant house at highly visible intersection
46 Grose Street, North Parramatta	Replacement of roof lead flashing and attachment of leaf guard to guttering	Endorse grant of $3,300	Work will enhance heritage integrity and value of heritage dwelling that has been the subject of extensive conservation work over recent years
3 Albion Street, Harris Park	Repointing of front brickwork and external painting of front façade	Endorse grant of $3,300	Enhances heritage value and street appeal of item. In addition, enhances character of the surrounding Harris Park West Heritage Conservation Area
5 Albion Street, Harris Park	Repointing of front brickwork and external painting of front façade	Endorse grant of $3,300	Enhances heritage value and street appeal of item. In addition, enhances character of the surrounding Harris Park West Heritage Conservation Area

9. The conclusion of the assessment is that all applications support work that has heritage value. Whilst the two (2) deferred applications exceed the guideline limit of more than one application lodged per two years, approval of the applications is appropriate as no other applicants will be prejudiced and funding is available as shown below.

10 The current balance of the Local Heritage Fund is $19,452, The total expenditure of the four grants detailed above is $11,572. This expenditure sum reduces the fund balance to $7,880. A further $5,500 contribution is expected from Heritage NSW before the end of the 2021/22 financial year returning the fund balance to $13,380. Surplus funds in a financial year are not rolled over to the next financial year but are returned to Council’s general revenue.

11. Therefore, available funds are more than adequate to make grants for 144 Good Street, Harris Park and 46 Grose Street, North Parramatta that were deferred for decision to the end of the financial year, as well as grants for the recently received applications for 3 and 5 Albion Street, Harris Park.

LEGAL IMPLICATIONS FOR COUNCIL

12. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. The report recommends that Council endorse the payment of four (4) grants to a total of $11,572 which is available from Council's Local Heritage Fund. The total remaining in the 2021/22 budget will be $13,380 after the $11,572 is allocated and Council’s receives $5,500 from Heritage NSW.

14. There are no other financial implications for Council associated with this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil
Funding Source	N/A

Paul Kennedy

Project Officer Land Use

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Finance and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Assessment of Heritage Grants

12 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.5

FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT City Events and Festivals Plan - FY 2022/23

REFERENCE F2022/00105 - D08543292

REPORT OF Team Leader, Civil Program & Protocol

CSP THEME: ACCESSIBLE, FAIR, GREEN, INNOVATIVE, THRIVING OR WELCOMING

workshop/briefing date: wednesday 16 february 2022
wEdnesday 18 may 2022

PURPOSE:

To seek endorsement of the City Events and Festival Plan for the 2022-2023 financial year.

RECOMMENDATION

(a) That Council endorse the proposed City Events and Festival Plan for the 2022-2023 financial year.

(b) That Council note that the proposed program aligns to the endorsed 2020-2025 City of Parramatta Events and Festivals Strategy.

(c) That Council note that the proposed program reflects the feedback received throughout consultation and has applied consideration to post covid impacts.

(d) That Council note that the proposed programs to be delivered as ‘partnerships’ are dependent on third party agreements and may be subject to change.

(e) That Council note that the individual operational budgets per event may be adjusted throughout the course of the year depending on factors including inflation, resource costs, and supply chain impacts, but the program in its entirety will not exceed the annual events and festivals operating budget.

(f) Further, that Council aims to secure grant funding for additional programs, and if achieved it will increase the scope of the proposed program.

BACKGROUND

1. The 2020-2025 City Events and Festival Strategy (the Strategy) sets the vision for Council’s program of large-scale events, festivals and activations delivered throughout the Parramatta LGA.

2. The Strategy aims to amplify our unique selling points

a. Unique and authentic

b. Celebrates diversity

c. Enhance the City of Parramatta reputation

d. Attracts visitation

e. Increase visitor spend

f. Support local business

3. The proposed plan aims to amplify the City of Parramatta’s unique identity including the

a. Multicultural communities

b. Family demographic

c. First Nations history

d. Access to urban and green spaces

e. Heritage assets

4. The proposed plan aims to deliver a balanced all year-round calendar of offerings to a diverse range of audiences.

5. The proposed program aims to deliver activities throughout the Parramatta LGA focused on post pandemic Parramatta CBD recovery as well as delivery of activities in local community neighbourhoods.

6. The proposed program supports local businesses, including arts and culture,

7. The proposed program reflects the feedback received throughout consultation, opportunities presented through grant funding and third-party partnerships available.

8. That Council aims to secure grant funding to support additional activities as well as support the proposed program, and if achieved it may increase the scope of the proposed program.

ISSUES/OPTIONS/CONSEQUENCES

9. The proposed program can be impacted throughout delivery due to extreme weather, COVID-19 risks, NSW Health Orders, and withdrawal of commercial or third-party partnerships and can be subject to change.

10. It is noted that, if significant changes are required to be made to the programs intent throughout operational delivery they will be communicated to Council as required.

CONSULTATION & TIMING

Stakeholder Consultation

11. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
February - May 2022	Ongoing engagement with proposed Event Partners	Various feedback applied	Feedback and intent reflected in the proposed plan	City Events and Festivals
February - May 2022	Ongoing engagement with proposed Event Stakeholders	Various feedback applied	Feedback and intent reflected in the proposed plan	City Events and Festivals
April 2022	Royal Australian Nay HMAS Parramatta IV	Request to exercise right and conduct Freedom on Entry March	Feedback and intent reflected in the proposed plan	City Events and Festivals

Councillor Consultation

12. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
16 February 2022	Councillor Briefing (Workshop)	Various feedback applied	Plan updated	City Events and Festivals
20 April 2022	Councillor Briefing (Workshop)	Various feedback applied	Plan updated	City Events and Festivals
27 April 2022	Councillor Briefing (Workshop)	Various feedback applied	Plan updated	City Events and Festivals
18 May 2022	Councillor Briefing (Workshop	Various feedback applied	Noted and where possible incorporated into plan	City Events and Festivals

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
January through May 2022	Lord Mayor	Updates and feedback provided	Plan updated	City Events and Festivals Team
May 2022	Deputy Lord Mayor	Updates and feedback provided	Plan updated	City Events and Festivals
March through April 2022	Councillors Darley & Garrard	Updates and feedback provided	Plan updated	City Events and Festival

LEGAL IMPLICATIONS FOR COUNCIL

13. There are no legal implications for Council associated with the report.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. The draft City Events and Festivals FY2022/23 project budget will be considered for adoption as part of the Draft Delivery Program 2022-26 and Operational Plan and Budget 2022/23.

15. The City Events and Festival Plan for the 2022-2023 plan and draft project budget breakdown is as follows.

Event	Date	Delivered by	Location	Operational Budget
Sound West	Aug 22	Partnership - NSW State Government	CommBank Stadium and CBD	200,000
Family Fun Day - Spring Program (5 x Cinema ward events)	Sept 22	Council	Wards	150,000
Royal Australian Navy HMAS Parramatta IV Freedom of Entry March	Sept 22	Council	CBD	50,000
Parramatta Lanes	Oct 22	Council	CBD	630,000
Diwali	Oct 22	Council	Harris Park	90,000
Foundation Festival	Nov 22	Council	North Parramatta and Heritage sites	100,000
Christmas Tree and City Decorations	Dec 22	Council	LGA wide	260,000
Lord Mayor’s Christmas Party	Dec 22	Council	TBC	40,000
New Year’s Eve (5 x ward events)	Dec 22	Council	Wards	400,000
Sydney Festival	Jan 23	Partnership - Arts	CBD	400,000*
Citizen of the Year Awards	Jan 23	Council	CBD	40,000
Australia Day	Jan 23	Council	Parramatta Park	320,000
Lunar New Year/Moon Festival	Jan 23	Council	CBD	100,000
I Forgive (Council resolution)	Feb 23	Partnership - Community	CBD	65,000
World Pride Day	Mar 23	Partnership - NSW State Government	CommBank Stadium	100,000
ANZAC Day and Commemorative Services (Remembrance Day/ HMAS Parramatta III Memorial Service)	Apr 23	Council (with RSL Sub-branches)	CBD/Epping (War Memorials)	30,000
Sydney Writers Festival	May 23	Partnership – Arts	CBD	40,000
Warami	May-Jul 23	Council	Parramatta Park Riverside Theatre	150,000
Winterlight Festival	July 23	Partnership - Commercial	TBC	100,000
CBD Precinct Activation	Ongoing	Council	CBD	200,000
The Live Music Program	Ongoing	Council	CBD	165,000
Civic Program	Ongoing	Council	LGA wide	100,000
Australian Citizenship Program	Ongoing	Council	CBD	150,000
Community Events Grants	Ongoing	Community Funding Opportunity	LGA wide	75,000
Activations	Ongoing	Council	CBD	195,000
Total Project Cost				4,150,000

16. PHIVE Official Opening, Parramatta Square Completion Opening and the Parramatta Aquatic and Leisure Centre Opening are to be delivered in the FY22/23 however are not detailed in the table above as funding commitment is through project costs, not the City Events and Festivals operating budget. Further information for each opening will be provided throughout project delivery.

17. Sydney Festival sponsorship is currently under negotiation and will be finalized early in the FY23 financial year. The budget allocation for the sponsorship will be reviewed at that time.

M'Leigh Brunetta

Team Leader, Civil Program & Protocol

Jeffrey Stein

Events & Festivals Manager

Carly Rogowski

Executive Director, City Engagement & Experience

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 14 June 2022 Item 13.6

FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Naming Proposal for Unnamed Granville Laneway

REFERENCE F2022/00786 - D08482236

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Ward Briefing: 9 March 2022

PURPOSE:

To endorse the preferred names for three unnamed laneways in Granville, NSW 2142.

RECOMMENDATION

(a) That Council endorse the use of Harmon Lane for the first unnamed laneway which runs from A’Beckett Street in the north and connects through to Alfred Street in the south-east, running parallel with Kemp Street to the west, and Alfred Street to the east. The name and location for the first unnamed laneway is illustrated in the Site Map as Laneway 1 (see Attachment 1).

(b) That Council endorse the use of Carlotta Lane for the second unnamed laneway which runs adjacent to unnamed laneway one and meets with Kemp Street to the west. The name and location for the second unnamed laneway is illustrated in the Site Map as Laneway 2 (see Attachment 1).

(c) That Council endorse the use of McGill Lane for the third unnamed laneway which runs off Quince Lane and meets with Good Street to the west. The name and location for the third unnamed laneway is illustrated in the Site Map as Laneway 3 (see Attachment 1).

(d) Further, that the preferred name for each of the unnamed laneways be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. Unnamed Laneway 1 is situated adjacent to A’Beckett Street in the North, meeting with Alfred Street to the East and is parallel to Kemp Street to the West and Alfred Street to the East, Granville NSW 2142. The laneway is used by the majority of abutting lots which have rear access via this lane. A number of newer townhouse developments also have entry doors that front this laneway which can be confusing for postal deliveries and emergency services (Attachment 1 - Laneway 1).

2. During community consultation, Blaze Automotive Transmission Services brought to the attention of Council that the laneway running behind their business premises was also unnamed. A community member also raised this as an unnamed laneway during the community consultation process. (Attachment 1 - Laneway 2).

3. Desktop research revealed that a third laneway running off Good Street and meeting with Quince Lane is also unnamed (Attachment 1 - Laneway 3).

4. The scope of this naming project was expanded to include all three of these unnamed laneways to assist with courier and Australia Post deliveries and with emergency services wayfinding.

5. Council’s Cultural, Heritage & Tourism (CHT) team researched the history and identity of the area and proposed several potential names for consideration. These names were submitted to the NSW Geographical Names Board (GNB) for ‘pre-approval’ to check the eligibility of the proposed names. This evaluation ensures that only names meeting the uniqueness requirements of the NSW Address and User Manual (2021) are publicly exhibited and then presented to Council for consideration. Uniqueness is considered the most essential quality in proposing a new road name. A road name will be regarded as a duplicate by the GNB (and therefore rejected for use) if it is the same or similar in spelling or sound to an existing nearby roadway name, regardless of the type of road.

6. Five GNB pre-approved names were placed on public exhibition for community feedback. All impacted properties near the unnamed laneways were notified during consultation. To avoid ‘consultation fatigue’ (whereby Council would go out to consult for each laneway individually) the top three naming preferences from community consultation are proposed for use at these unnamed lanes. Given the geographical proximity of each of the unnamed laneways, the proposed names are suitable for use, regardless of whether the names are applied to unnamed laneway one, two, or three.

7. Under City of Parramatta Council’s Road Naming Policy (Policy 283) and the NSW Address Policy and User Manual (May 2021) developed by NSW Geographical Names Board (GNB), Council is the responsible authority for the provision of address numbering to all properties and road names to all local and private roads situated within the Parramatta Local Government Area (LGA). Council is also responsible for endorsing the authoritative road name and ensuring it is endorsed by the GNB.

8. The naming of road infrastructure is necessary to provide accurate addressing for deliveries within the development, not only to identify an owners’ individual business, but also for navigation, emergency response, service delivery (utilities, post) and for statistical analysis.

9. To ensure that all road naming is comprehensible, clear, accepted, unambiguous and readily communicated, property addresses and road names must comply with Chapter 6 “Addressing Principles” of the NSW Address Policy and User Manual (2021). In the preparation of this project, Council utilised preferred sources in line with this policy and section 3.2 in Council’s Road Naming Policy (Policy 283), which identifies desirable sources as:

a. Aboriginal names,

b. Local history, including early explorers, settlers, and other eminent persons,

c. Thematic names such as flora and fauna,

d. Landmarks, and

e. Names appropriate to the physical, historical or cultural character of the area.

10. During CHT’s research of the history and identity of the area, no prominent indigenous history was found in this part of the Granville area.

ISSUES/OPTIONS/CONSEQUENCES

11. Council’s Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (17 business days) from Monday 4 April to Tuesday 26 April 2022. A letter was sent via Australia Post to 188 impacted residents, and targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

12. The exhibited names, pre-approved for use by the GNB, are listed with their description in the table below. A list of all shortlisted names (including those rejected by the GNB due to ‘duplication’) are at Attachment 2.

Proposed Name	Context
Harmon Lane	Acknowledging the Harmon family William Henry (c. 1853 - d. 11/05/1933, aged 80) who owned allotments 6 and 12 of Alfred Street (west side) backing on to the unnamed laneway from 1912, and 1894 respectively; Wife: Jessie Martha Harmon (nee Lovett) (b. c.1857- d. 18.11.1923; Children: 1. William Richard ‘Lance’ Harmon (b. 1879 - ); 2. Fanny Pricilla Hamilton (nee Harmon) (b. 1880 - d. 20.07.1929); 3. Walter Thomas Harmon (b. 1882 - ); 4. Oliver James Harmon (b. 1884, Redfern NSW – killed in action 6.08.1916, Battle of Pozieres, France); 5. Arthur E Harmon; 6. Percy Harmon (12.11.1886 – 12.09.1972, aged 84) served in the Navy during WW1; 7. Carlotta Emily Cawood (nee Harmon) (1889 - d. 28.05.1975); 8. Robert ‘Bert’ Henry Harmon (b. 1892-) nicknamed ‘Sparrow’. Also was said to have trained in the Liverpool camp during WW1.
Carlotta Lane	Acknowledging the daughter of William Henry and Jessie Martha Harmon who owned a number of properties on Alfred Street that were location between Alfred Street (west side) and the unnamed laneway.
Pricilla Lane	Acknowledging the daughter of William Henry and Jessie Martha Harmon who owned a number of properties on Alfred Street that were location between Alfred Street (west side) and the unnamed laneway.
McGill Lane	Acknowledging the McGill family (including Alexander McGill, Granville freeman storekeeper and his wife Sarah McGill) who owned a number of lots (11 and 15 of section 2) along Kemp Street (east side) to the unnamed laneway.
Septimus Lane	Acknowledging the City of Sydney Solicitor Septimus Alfred Stephen (1842-1901) who was a large landowner. The neighbouring Alfred Street is named after his father Sir Alfred Stephen (1802-1894).

13. Overall, the opportunity to provide feedback for this project was presented to an estimated 27,965 persons culminating in 22 formal contributions. Of those that made formal contributions, the community sentiment was positive, with Harmon Lane the preferred of the five exhibited names for Laneway 1, with 38% of survey respondents expressing support for this name for the unnamed laneway.

14. Laneway 2 received 24% community support for the name Carlotta Lane.

15. Laneway 3 received 19% community support for the name McGill Lane.

16. All names satisfy the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence for the use of the proposed names at this location.

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation was undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
04.04.22 – 26.04.22	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 3.	The project page saw 431 unique visitors and 506 views. This resulted in a conversion of 22 completed surveys. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads. No feedback identified the proposed names to be offensive, racist, derogatory or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
30.03.22	188 impacted residents and business’ via direct mail out	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 3.	Letters detailing the exhibition and how to submit formal feedback were sent to residents and businesses near the unnamed laneways.	Senior Project Officer, Place Services Printing Officer, Corporate Services
04.04.22	The community, via 6 corflute signs and postcards left with business’ and impacted residents	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 3.	A poster was designed to support and promote the exhibition. The poster also included a QR code which received a total of 52 scans.	Senior Project Officer, Place Services
04.04.22 – 26.04.22	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 3.	A paid campaign across Facebook and Instagram. Overall, the social media combined campaign garnered a reach of 7,640 resulting in 363 link clicks to the project page.	Community Engagement Officer, Research & Engagement
14.03.22	The community, via Participate Parramatta Newsletter	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 3.	Electronic direct notification was issued via the Participate Parramatta Newsletter (10,630 subscribers), seeing a 43.5% open rate.	Community Engagement Officer, Research & Engagement

18. In addition to this, there were three suggestions for alternative names from the community which have been submitted to the GNB for ‘pre-approval’ to check the eligibility of the proposed names. Two names returned with a duplication which was the same or similar in spelling or sound to an existing name, regardless of the road type, and one name suggestion was for a person currently living and the use of the name of a living person is unacceptable (nationally and internationally) as it may lead to favouritism and/or inappropriate naming. As such, none of the two naming suggestions provided during community consultation met GNB requirements.

Councillor Consultation

19. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

09.03.22

A briefing was provided to the Rosehill Ward Councillors

Request further research for prominent local females in the area.

Further research was undertaken by CHT with the inclusion for consultation of two female names from the Harmon family pre-approved by GNB.

Senior Project Officer, Place Services

CHT Research Services Leader

24.03.22

All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter.

No comments provided

Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

20. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

21. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $100 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of street signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

22. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.

23. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Kim Marsh

Senior Project Officer Place Services

Bruce Mills

Group Manager Place Services

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - List and description of pre-approved and rejected proposed names	4 Pages
3 ⇩	Attachment 3 - Unnamed Laneway Granville - Engagement Evaluation Report	13 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.7

FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT Update of Mobility Parking Scheme (MPS) in CBD

REFERENCE F2022/00105 - D08438106

REPORT OF Group Manager Regulatroy Services

CSP THEME: ACCESSIBLE

workshop/briefing date: Councillor Workshop – 16 May 2022

PURPOSE:

To report to Council on the ongoing misuse of Mobility Parking Scheme permits (MPS) within the Parramatta CBD. This has a significant impact on the availability of on-street parking spaces which in-turn seriously affects access to retail outlets, service providers and other business outlets within the CBD.

To provide Council with a recommended solution which will minimise the misuse of MPS permits by reducing the ability of abusers of the MPS system to park all day in timed parking spaces within the CBD. The proposed solution will still ensure that all drivers attending the CBD, including those with disabilities, will have access to available parking spaces to attend appointments or to visit retail, dining or service outlets, whilst ensuring significantly improved on-street parking turnover and availability.

RECOMMENDATION

(a) That Council note that there is ongoing misuse of Mobility Parking Scheme permits (MPS) within the Parramatta CBD creating a limitation on the availability of on-street parking spaces in the Parramatta CBD.

(b) That Council provide in principal support for the conversion of current signposted one hour timed parking to 30 minute timed parking in Parramatta CBD.

(c) That Council note that the proposed changes to timed parking in the CBD will be reviewed by Council’s Traffic Committee and come back to Council for approval.

(d) Further, that a report be brought to Council 12 months after implementing the timed parking changes, which assesses the effectiveness of the changes in managing the issue of MPS misuse and the impacts on key stakeholders including relevant business in the CBD.

BACKGROUND

1. The Mobility Parking Scheme (MPS) is a system instituted by the State Government to give people with disabilities improved access to high population areas such as CBDs. Eligible NSW residents are issued with an MPS permit that they display on their dashboard. Vehicles that display the MPS permit can lawfully park in all designated and signed disabled parking spots. The MPS Permit does however have a number of significant added benefits. It allows the vehicle displaying the permit to park in all on-street and off-street Council metered, coupon or ticketed parking areas free of charge.

2. In addition, MPS Permit Holders can stay in time limited parking spots free of charge for the extended times shown in Table 1:

Signposted Time Limit	Disability Parking Time Limit
More than 30 minutes	Unlimited
30 minutes	Up to two hours
Less than 30 minutes	Maximum 30 minutes
Table 1 - Time MPS permit holders can park in time limited parking spots

3. This is a generous scheme designed to support the genuinely disabled. It is clear from Table 1 that holders of this permit have a valuable resource that not only allows them to park for free in any parking space but also effectively means that all parking spots marked more than 30 minutes become unlimited free parking. The MPS permit holder is not required to display the permit with the photo of the holder face up and there are risks that this scheme could be open to abuse.

4. Council’s Parking officers patrol the streets of the CBD every day as part of their duties. After many patrols and informal counting of vehicles displaying MPS permits, Council staff have consistently reported high numbers of vehicles in the CBD with MPS permits that park all day, particularly in one hour signed parking spots, suggesting ongoing misuse of the scheme. This anecdotal evidence is supported by a recent audit of parking in the CBD (See paragraph 8 below).

5. Transport for NSW acknowledges that misuse of MPS permits occurs and operates a dedicated hotline to receive complaints from the community. The hotline receives complaints in the following circumstances:

“you know a permit holder and allege they do not have a disability. We will assess the complaint and investigate when appropriate.

you see a person who doesn’t appear to have a disability using a permit. We will assess the complaint and investigate when appropriate.

you believe a medical practitioner has incorrectly approved a permit. We will consult with the appropriate medical body.”

6. Council staff report numerous examples of the above. In particular observing that the driver of the vehicle appears young and able bodied despite displaying a MPS permit. Where possible, Council staff will issue a PIN, but for the reasons outlined later in this report, this can be very difficult.

7. In order to gather up-to-date data in relation to the scope of the problem, from 27 April to 10 May 2022, Council officers conducted an audit of how many vehicles were displaying a MPS permit in the main CBD streets shown in Tables 2 and 3 below. The officers conducted the audit examining cars parked in one and two hour time limited parking spaces. The audit was conducted over a period of two weeks or 10 business days.

8. Data Analysis of Audit Statistics and Costs

(i) Over the 10 business days of auditing the use of MPS permits, officers observed 1,581 vehicles displaying MPS permits in 1P or 2P on-street parking spaces, with a daily average of 160 across the 10 days of monitoring, as shown in Tables 2 and 3 below. As part of the audit, Council officers observed the vehicles several hours apart, suggesting that the car was parked in the parking spot all day during business hours. This fact, combined with previous enforcement activity and anecdotal evidence from businesses, suggest that significant numbers of the vehicles displaying MPS permits are being misused. A normal parking activity for drivers with a disability and a lawfully used MPS permit would involve a much shorter stay to conduct short-term business in the CBD. All day parking suggests that most of these vehicles belong to a driver that is working in the CBD.

CBD Streets	MPS permits in 1P spaces (10 days)	Daily Average MPS Occupation	Total 1P Timed Spaces Available	Total Percentage of 1P Spaces Occupied by MPS
Jubilee	14	2	5	40%
Argus	38	4	6	66%
Campbell	39	4	4	100%
Charles	136	14	16	88%
George	162	16	17	94%
Hassall	97	10	16	63%
Horwood	196	20	32	63%
Hunter	218	22	67	33%
Macquarie	137	14	16	88%
Phillip	203	20	25	80%
Total	1188	126	204	62%

Table 2 - Number of vehicles displaying MPS permits in 1P spaces over 10 days

CBD Streets	MPS permits 2P spaces (10 days)	Daily Average MPS Occupation	Total 2P Timed Spaces Available	Total Percentage of 2P Spaces Occupied by MPS
Anderson	103	10	52	20%
Cowper	63	6	46	13%
Pitt	60	6	29	21%
Union	115	12	19	63%
Total	393	34	146	23%

Table 3 - Number of vehicles displaying MPS permits in 2P spaces over 10 days

(i) It can be seen from Table 2 that the average daily numbers of vehicles displaying MPS permits as a percentage of the total 1P spaces available by street is 62%. A 62% MPS permit occupation rate for the 1P parking spaces in the CBD of Parramatta is really quite remarkable and of itself suggests that it is common knowledge that the misuse of the MPS permit is a convenient way to gain free all day parking in Parramatta’s CBD.

(ii) There were significantly less vehicles with MPS permits parked in the two hour timed parking spaces with an average across all 2P spaces of only 23% (Table 3). The data would suggest that whilst there is some misuse of the 2P spots this is significantly less due to the fact that most of the 1P spots are closer to the CBD whilst the 2P spots are further away. This would suggest that resolving the problem with the 1P spots would resolve most of the issues.

ISSUES/OPTIONS/CONSEQUENCES

9. Long-term anecdotal evidence from Council staff and the most recent audit show clearly that there is a serious issue with parking in the CBD with the majority of available 1P spots being taken up over most of the day by vehicles displaying MPS permits.

10. 1P parking in the CBD is designed to allow short stay high turnover parking to support retail and commercial businesses in the CBD. Currently 1P spots are functioning as long stay commuter parking for CBD workers. This situation is harming local businesses by not ensuring that short stay spots are available close to their businesses.

CBD Streets	Estimated Lost Income over 10 Days
Anderson	$648.90
Argus	$342.00
Campbell	$1,404.00
Charles	$4,896.00
Cowper	$396.90
George	$5,832.00
Hassall	$3,492.00
Horwood	$7,056.00
Hunter	$7,848.00
Jubilee	$77.00
Macquarie	$4,932.00
Phillip	$7,308.00
Pitt	$540.00
Union	$1,035.00
Total	$45,807.80

Table 4 - Potential lost income from paid parking in CBD streets due to illegal use of MPS permits

11. Using the data from the audit of 1P and 2P spaces over 10 days, Council has been able to calculate an approximate figure for lost parking income for each CBD street shown in the Estimate Lost Income column in Table 4. The figures in Table 4 assume 100% capacity for the 1P spots. Council’s data on pre covid parking levels show that the average usage capacity of the CBD is 80%. Applying pre covid usage, the approximate lost income would be in the order of $36,600 for 10 days. Applying this for an entire year would suggest that Council is losing approximately $952,000 in ticketed parking income from 1P streets.

12. It is likely that Council is also foregoing significant revenue from PINs, given that 62% of all vehicles parked in 1P timed parking are displaying MPS permits and therefore cannot be booked no matter how long they stay in the spot. This is however more difficult to calculate but would almost certainly be significant.

13. Experience has shown that this is not a problem that can be solved with normal enforcement.

14. Where Council officers observe an able-bodied person misusing a permit they issue Penalty Infringement Notices (PINs) however, in practice this occurs infrequently as it is very difficult and time consuming to investigate and enforce the MPS. Council officers must determine if the driver of the vehicle is the actual holder of the permit. The officer must be present exactly at the moment that the driver is parking the vehicle or when they return to the vehicle. The times at which the drivers are parking or returning to the vehicle cannot be accurately determined ahead of time so such operations typically require periods of visual surveillance before, during and after normal working hours.

15. It is relatively simple for unlawful MPS permit users to defeat such enforcement operations:

· Drivers who are approaching their vehicle at the end of the day and see the Parking officers/Rangers will not return to their vehicle and will often wait, returning after the enforcement period is over;

· Drivers who approach an area and see the Parking officers/Rangers, often leave the area and park in another area where officers are not present; or

· Drivers who approach the area and see the Parking officer/Ranger will not display the permit that day and therefore are not committing an offence but may have had the officers not been present.

16. In summary, enforcement operations are extremely inefficient and are not a viable way of managing this issue.

17. An obvious solution that has been tried successfully by other Councils is to reduce the 1P spots to 30 minutes. The City of Sydney and Chatswood have virtually no 1P parking spots in their CBDs. Changing 1P to 30 minutes would mean that drivers with MPS permits could only stay in 30 minute parking spots for up to two hours, rather than all day.

18. Changing of the one hour timed spaces to 30 minute timed spaces, will result in a significant improvement in availability of 30 minute timed parking spaces, with better turnover and access to the Parramatta CBD Businesses and Service Providers. The two hour timed spaces will still allow vehicles to park longer with only a small increase in walking distances within the CBD.

19. The benefits of converting 1P spots to 30 minute spots include the following:

a. By introducing 30 minute parking it will allow for more effective vehicle turnover, ensuring all CBD retail, services and outlets can be accessed.

b. There will be greater CBD access by both Disabled and Non-Disabled drivers to the CBD, with lawful MPS holders able to park for up to two hours, providing appropriate time for most inquiries. All other drivers will have 30 minutes plus 10 minute grace period to complete their inquires or park in the almost 300 2P and 4P timed parking spaces within the Parramatta CBD.

c. It is likely Council will realise higher sustainable parking income from ticket on street parking in the CBD up to $1.1M pa.

d. It is likely Council will be able to issue more PINs in the CBD to deal with the issue of illegal parking.

CONSULTATION & TIMING

Stakeholder Consultation

20. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A

Councillor Consultation

21. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

16/5/22

Multiple at Councillor

Workshop

The majority of Councillors accepted the data and evidence presented at the workshop and agreed that a change was necessary to reduce the misuse and increase the availability of on-street parking spaces. Councillors were divided as to whether all 1-hour CBD parking spaces should be changed at the same time, or a phased approach is used to monitor the impact of the change.

Council officers agree that either option (full introduction or a phased approach) will have a positive effect on improving the availability of parking spaces and turnover. A phased approach with user group consultation may ensure that there are fewer potential impacts of the changes on CBD user groups,

Group Manager Regulatory Services and Service Manager Ranger and Parking Services.

LEGAL IMPLICATIONS FOR COUNCIL

22. Changing the time limits will require consultation with the Parramatta Traffic Committee and Traffic Engineering Advisory Group as managed by Council’s Traffic and Transport unit.

23. There will be no change to the ongoing enforcement of parking restrictions.

FINANCIAL IMPLICATIONS FOR COUNCIL

24.

25. If Council agrees to implement the proposed timed parking changes, then the report brought back to Council following implementation would seek to quantify the revenue upside opportunity more accurately.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Michelle Burke

Service Manager Ranger and Parking Services

Paul Lyth

Group Manager Regulatory Services

Ian Woodward

Group Manager Legal Services

John Warburton

Executive Director, City Assets & Operations

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Mobility Permit Scheme Permits (MPS) Information and Data	5 Pages
2 ⇩	Table 1 - Audit of MPS Permit Displaying Vehicles in the Parramatta CBD	1 Page

REFERENCE MATERIAL

Council 14 June 2022 Item 13.8

FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Submission on Sydney Metro West Environmental Impact Statement 3

REFERENCE F2022/00105 - D08503630

REPORT OF Sydney Metro West Project Interface Manager

CSP THEME: ACCESSIBLE

workshop/briefing date: 6 April 2022

PURPOSE:

To seek Council approval for the proposed submission to the Department of Planning and Environment in response to the public exhibition of Environmental Impact Statement 3 for Sydney Metro West - Western Tunnel project and Clyde Stabling and Maintenance Facility.

RECOMMENDATION

(a) That Council approve the submission at Attachment 1 to the Department of Planning and Environment (DPE) on the Environmental Impact Statement 3 for Sydney Metro West, noting Council’s support for the Sydney Metro West project and the following key components of the submission:

i. The design and implementation of an effective Civic Link in the Parramatta CBD, in conjunction with City of Parramatta Council, will require establishing minimum dimensions for the link, laneways and public space, along with drop downs for provision of deep soil tree planting and service provision. If these are not provided, Civic Link will be compromised and a key Sydney Metro West public domain outcome in the Parramatta CBD will not be achieved;

ii. A’Becketts and Duck Creek Riparian Corridors should meet the minimum 30m (Duck Creek) and 20m (A’Becketts Creek) vegetated riparian zones as per NSW Department of Industry Guidelines for controlled activities on waterfront land - Riparian Corridors (2018);

iii. Overlaps in analysis and information caused by the staged EIS process must be resolved in this latest EIS. This includes critical information within the current flood hydraulic concept modelling within Planning Approval SSI-10038 and the creation of recreation offset land within the flood storage area of the Clyde Stabling and Maintenance Facility (CSMF) in that concept model. There are current analyses taking place which must be reflected in this EIS, as the appropriate document to provide that detail;

iv. The indicative layout plan for the CSMF should be updated to reflect the full scope of active transport connections consistent with the draft Camellia-Rosehill Place Strategy, specifically the active transport route along Duck Creek connecting the precinct to the M4 cycleway and connections from the recreation offset land to Duck Creek and Sydney Metro staff facilities;

v. The traffic modelling should be updated to reflect current conditions outside of the pandemic lock-down. Further consideration should be given to traffic management around the Station precincts and specific local conditions described in this submission; and

vi. Connections to public transport modes, accessibility and kiss and ride provision at Westmead, Parramatta and Olympic Park stations should be considered in further detail as addressed within the submission.

(b) That Council notes the submission;

i. Requests the resolution of matters raised in the submission being essential to ensure the Sydney Metro West project provides the required infrastructure requirements for the City of Parramatta LGA and Council be consulted on areas that require further development, including:

a. Inclusion (or as a minimum, provision for future addition) of a Metro Station at Camellia

b. An alternative offset recreational area for the loss of private recreational area within the Clyde Stabling and Maintenance Facility

c. Civic Link.

i. Forward the submission to the DPE for its consideration.

ii. Continue meetings between senior officers of Council, the DPE and Sydney Metro with the aim of working together to address the issues raised in the submission.

(d) Further, that Council be advised of the NSW Department of Planning and Environment’s and Sydney Metro’s response to Council’s submission.

BACKGROUND

1. The State Government announced Sydney Metro West on 21 October 2019. The approximately 24-kilometre-long twin tunnel underground metro rail line will connect Westmead and Parramatta to Sydney Olympic Park and the Sydney CBD (refer to Figure 1). Figure 1: Metro West alignment

Source: Sydney Metro

2. On 30 April 2020, the Department of Planning, Industry and Environment (DPIE) now Department of Planning and Environment (DPE) placed the Environmental Impact Statement (EIS) for Concept and Stage 1 of Sydney Metro West on public exhibition. The public exhibition of the EIS concluded on 26^th June 2020. A Council submission (resolved on 13^th July 2020) was made to DPE. Stage 1 was issued planning approval on 11^th March 2021.

3. The Scoping Report for Sydney Metro West – major civil construction work between The Bays and Sydney CBD was issued on 12^th May 2021.

4. The subject of this report is the Environmental Impact Statement (EIS-3) which includes tunnel fit-out, construction of stations, ancillary facilities and station precincts, and operation and maintenance of the Sydney Metro West line. The EIS was on public exhibition between 23^rd March and 4^th May 2022. Council staff made a submission to the DPE on 4^th May 2022 and Council received an extension to submit a formal response following Council’s consideration of the staff submission on 14 June 2022.

5. This EIS details planning for the Western Tunnel Project, construction of stations, and necessary facilities to support operation of Metro West, including a large stabling and maintenance facility at Clyde.

6. Further information on the project is available at: https://pp.planningportal.nsw.gov.au/major-projects/projects/sydney-metro-west-rail-infrastructure-stations-precincts-and-operations and

https://www.sydneymetro.info/sites/default/files/2022-04/WEST-EIS-3-Summary-Book.pdf

KEY ISSUES

7. The key issues within the submission at Attachment 1 are summarised below.

Civic Link design, layout and guidelines

8. The submission requests the following:

a. SSI Planning Approval should incorporate, as Conditions of Approval, Council’s requirements for width of Civic Link roads, walkways and lanes, and slab drop down requirements for deep soil tree planting and services.

b. The SSI Planning Approval should condition all vehicle access, service access, and parking for the proposed buildings to be wholly contained within the building footprints and not under the public domain. Detailed access and servicing arrangements to adjacent properties should be the subject of a design to be developed by Sydney Metro in consultation with City of Parramatta (post consent and before the construction of the station and structures for non-station use).

c. The EIS Design Guidelines should form part of the conditions of Planning Approval and be amended to reference the provisions of the Civic Link Special Area in the Draft City Centre DCP (to be developed by Sydney Metro in consultation with City of Parramatta post consent and before the construction of the station and structures for non-station use).

d. The EIS Design Guidelines should provide dimensions and detailed information on building footprints and three-dimensional built form. The building envelopes should reflect the objectives of Council’s draft City Centre DCP (to be developed by Sydney Metro in consultation with City of Parramatta post consent and before the construction of the station and structures for non- station use).

e. Within the SSI Planning Approval Summary of Reporting Requirements (Reports and Notifications that must be submitted to the Planning Secretary), the EIS Design Guidelines should be the subject of Approval of the Secretary. This will ensure that due regard is had to the Guidelines’ development.

Land Use Planning, Place Making and Recreation – Clyde & Camellia

9. The submission states in summary:

a. Consistent with Council’s earlier position, the EIS and Project should provide for the inclusion (or as a minimum, provision for future addition) of a Metro Station in Camellia.

b. The Clyde Stabling and Maintenance Facility Indicative Layout Plan should be updated to reflect the location of community sport and recreational infrastructure on residual Sydney Metro land consistent with the draft Camellia–Rosehill Place Strategy, per Figure 7 in Attachment 1 of the submission.

c. The EIS Indicative Layout Plan should be updated to reflect the full scope of active transport connections consistent with the draft Camellia-Rosehill Place Strategy, specifically the active transport route along Duck Creek connecting the precinct to the M4 cycleway.

d. The Planning Approval should require a minimum 30m (Duck Creek) and 20m (A’Becketts Creek) vegetated riparian zone as per NSW Department of Industry Guidelines for controlled activities on waterfront land - Riparian Corridors (2018).

e. The Planning Approval should require a consolidated active transport link within the northern Duck Creek corridor to form the boundary between the vegetated riparian zone and adjoining recreational and infrastructure land uses.

f. Sydney Olympic Park Metro Station- the EIS Indicative Layout Plan should be updated to reflect the:

i. location of the community centre space in the building fronting Herb Elliot Avenue and ensure that it is sufficiently sized to meet community needs.

ii. location of the central urban park.

iii. full scope of active transport links as reflected in the Interim Metro Review, specifically active transport connections to the train station along Dawn Fraser Avenue and connections to Sarah Durack Avenue to the south.

g. Westmead Metro Station - the EIS should consider the outcomes of the Westmead Transport Strategy, even if in final draft form, to ensure that any recommended improvements to active transport, road network and/or public transport interchange are considered by the Metro West for inclusion, and at a minimum that the proposed Sydney Metro works not preclude potential future improvements.

Traffic management – Westmead

10. The submission states in summary that:

a. Sydney Metro must produce a supplementary Traffic analysis which includes updated traffic counts in normalised (outside core Covid period) conditions. This includes complete modelling for Hawkesbury Road/Darcy Rd, detouring traffic around Alexandra Ave between Hawkesbury Road and Hassall Street, pedestrian conditions at intersection of Hawkesbury Rd/Railway Pde and southbound right turn from Hawkesbury Rd into Alexandra Ave, for provision to key stakeholders for review.

b. Sydney Metro should give strong consideration to a holistic kiss and ride strategy for the Westmead station area, management and safety of pedestrians and cyclists through best practice share paths and cycling through connections to regional networks.

c. Sydney Metro should complete modelling of Great Western Hwy/Pitt St and Pitt St/Argyle St/Park Pde with construction volumes from Westmead and Parramatta Sydney Metro sites, and Hawkesbury Rd/Railway Pde and Hawkesbury Rd/Darcy Rd north of the railway line to more accurately assess the impacts of construction traffic in Westmead and Parramatta.

Traffic management – Parramatta

11. The submission states in summary that:

a. Sydney Metro should provide a holistic strategy for kiss and ride facilities in the CBD around the Metro precinct and complete modelling and analysis for additional signalised midblock crossings on Smith Street and George Street, proposed bicycle route on George Street and the like.

b. The EIS Traffic analysis should be updated to include traffic management facilities and strategy (medians, post PLR works, one way traffic conversions) and traffic impacts of the additional construction traffic utilising secondary inbound/outbound routes (e.g. Parkes Street/Station St East, Smith St/Macquarie St, O’Connell St/Victoria Rd) and provide to key stakeholders including City of Parramatta Council for review.

Traffic management – Sydney Olympic Park

12. The submission states in summary that:

a. Traffic modelling should be updated to include additional traffic generated by future developments within the Carter Street precinct across the life of the Sydney Metro construction to ascertain likely future conditions.

b. Excessive traffic queuing back to Parramatta Road from the intersections of the intersection of Edwin Flack Ave/Shane Gould Ave/Birnie Ave should be further analysed and options presented to mitigate and improve level of service.

Contamination

13. The submission states in summary that:

a. Given the nature of the contaminated environments in which the Sydney Metro works will be carried out, particularly the Clyde Stabling and Maintenance Facility, this EIS should provide solid actions, including detailed site investigation, to provide certainty to the Project. This would be consistent with the precautionary principle, and arguably essential for a Project of this magnitude and importance.

b. Sydney Metro should provide certainty to construction works and stakeholders by carrying out detailed site investigations for construction sites with high to very high contamination risks, and these results, analysis and subsequent management recommendations should be incorporated into a supplementary report for review by key stakeholders, including City of Parramatta Council.

Flooding

14. The submission states in summary that:

a. The EIS does not provide much new information in relation to flooding and refers consistently to the previous State Significant Infrastructure Planning Approval.

b. This EIS 3 should be updated via a supplementary report with respect to flood impact and recent studies, including the GRC Hydro concept hydraulic model work for the Clyde Stabling and Maintenance Facility (completed at a similar time to this EIS) and be issued to key stakeholders, including City of Parramatta Council, for review.

Temporary Civic Link – over Parramatta Station box excavation

15. It is noted that the design features and construction of the temporary Civic Link over the Parramatta Station box excavation is addressed in the draft Sydney Metro Western Tunneling Package Interface Agreement, presently under negotiation with Sydney Metro, and due to be reported to Council in the near future.

16. The temporary Civic Link construction relates to the Stage 1 scope of the Sydney Metro works (that is, the tunnel excavation and station box excavation).

17. The subject EIS Stage 3 relates to the permanent Civic Link planning, design and construction of those public domain works on the Sydney Metro site.

Concluding statement

18. The draft submission at Attachment 1 reiterates Council’s support for the Metro West Project, however, calls on DPE and Sydney Metro to consider these issues as part of the ongoing planning process for the Sydney Metro West Project.

CONSULTATION & TIMING

Stakeholder Consultation

19. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
23 March 2022	All relevant internal stake holders	Stakeholder comments included with the draft comments in Attachment 1	Council response as per Attachment 1	Infrastructure Planning and Design

Councillor Consultation

20. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
6^th April 2022	All	Issues raised by Councillors include flood impact of filling land at Clyde, culvert treatment of Duck and A’Becketts Creek, contaminated land treatment at Clyde, offset recreation land for loss of the Parramatta Speedway, and access and connections to the Metro within the Sydney Olympic Park precinct and Stations generally.	Councillor feedback incorporated into submission per Attachment 1	Infrastructure Planning and Design

LEGAL IMPLICATIONS FOR COUNCIL

21. There are no legal implications in the making of the submission as recommended.

FINANCIAL IMPLICATIONS FOR COUNCIL

22. If Council resolves to approve this report in accordance with the recommendation there are no unbudgeted financial implications for Council’s budget.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Sasi Kumar

Sydney Metro West Project Interface Manager

Anthony Newland

Group Manager Infrastructure Planning & Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1⇩

City of Parramatta Sydney Metro EIS 3 submission

20 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.9

FOR COUNCIL DECISION

ITEM NUMBER 13.9

SUBJECT Amendments to the Parramatta City Centre Local Infrastructure Contributions Plan

REFERENCE F2022/00105 - D08519369

REPORT OF Project Officer

CSP THEME: INNOVATIVE

workshop/briefing date: Nil

PURPOSE:

This report seeks Council approval of a revised Parramatta City Centre Local Infrastructure Contributions Plan that has been subject to minor amendments necessary as a result of the recent finalisation of the Parramatta CBD Planning Proposal (formally notified as “Amendment 56” to Parramatta Local Environmental Plan 2011). Amendment 56 was published on the NSW Legislation Website on 6 May 2022 and comes into effect on 14 October 2022.

The finalisation of Amendment 56 removed some land that would previously have benefited from the increases in height and density under the Parramatta CBD Planning Proposal (CBDPP). Consequently, the City Centre Contributions Plan is proposed to be amended to recognise this change and retain the existing 3% levy applied under Section 7.12 of the Environmental Planning and Assessment Act 1979 (the Act) as the land is not subject to changes under the former CBDPP.

RECOMMENDATION

(a) That Council approves the revised Parramatta City Centre Local Infrastructure Contributions Plan 2022, as provided at Attachment 1.

(b) That the revised Contributions Plan be submitted to the Department of Planning and Environment for final assessment, consistent with the request of the Minister for Planning in his letter dated 6 May 2022 (refer to copy at Attachment 2).

(c) That Council notes the revised Contributions Plan will not be publicly exhibited as the changes are of a minor and technical nature; and that there is no adverse impact to landowners as a consequence of maintaining the existing percentage rates in the areas where the Parramatta CBD Planning Proposal did not progress.

(d) Further, that Council notes the revised Contributions Plan will be subject to approval by the Minister for Planning and, if approval is obtained, is anticipated to commence on 14 October 2022, concurrent with the commencement of Amendment 56 to Parramatta Local Environmental Plan 2011.

BACKGROUND

1. Council approved the Parramatta CBD Local Infrastructure Contributions Plan 2021 on 25 October 2021. This approved plan was submitted to the Department of Planning and Environment shortly thereafter on 5 November 2021 to obtain Ministerial approval and amend the Environmental Planning and Assessment Regulation 2021 (the Regulation) to allow for the increased percentage rates to be applied to development under Section 7.12 of the Act.

2. At the time of approval, s7.12 levies within the entire Parramatta City Centre were proposed to be increased from the current 3% to the following:

a. Residential Accommodation or Mixed-Use Development where the total development cost is over $250,000 — 5%

b. Other development where the total development cost is over $250,000 — 4%

c. Any development where the total development cost is $250,000 or less — Nil.

3. On 6 May 2022, the Parramatta CBD Planning Proposal (CBDPP) was notified on the NSW Legislation website as ‘Amendment 56’ to Parramatta Local Environmental Plan 2011. Publication of the amendment on the NSW Legislation website effectively concludes the statutory process for the CBDPP. Amendment 56, however, does not come into effect until 14 October 2022. This is to enable the completion of the Parramatta City Centre Development Control Plan; and attain Ministerial approval for the increased rates proposed in the Parramatta City Centre Local Infrastructure Contributions Plan with a commensurate amendment to the Environmental Planning and Assessment Regulation 2021.

4. Amendment 56, however, did not progress all the amendments sought by the CBDPP. The Department of Planning and Environment did not progress the controls for the CBDPP to the following land:

a. Land north of the Parramatta River; and

b. Land at Phillip Street, generally bounded by Smith Street, Phillip Street, Charles Street and the Parramatta River (referred to as the “Phillip Street Block”).

5. When the draft Plan was being reviewed it was identified that areas that are not subject to uplift such as Parramatta Park, the Park Edge Highly Sensitive Area and some sites west of the Auto Alley precinct have inadvertently been left on the plan showing where the new contribution rates would be applied. It is proposed to amend the plan so that these areas which have not received any uplift under the CBDPP do not have the higher rates applied in the new Contributions Plan. The areas marked “Area A” in Map 1 below included the precincts deferred by the Minister and these areas that have not received any uplift as part of the CBDPPprocess. .

6. Further to the above changes to the CBDPP made by the Department in finalising the instrument, other changes were also made by the Department that impact on potential floorspace yield arising from the proposal, including the following:

a. Opportunity Sites – the Opportunity Sites control which allowed for a bonus 3:1 FSR for certain sites has been removed.

b. Unlimited Commercial Premises FSR – the unlimited commercial premises FSR control in certain parts of the B4 Mixed Use zone has been removed.

c. Unlimited Office Premises FSR – the unlimited office premises FSR control in the B3 Commercial Core zone has been removed.

Map 1 – Area subject to the CBDPP, including Area A which did not receive any uplift under the CBDPP.

7. The Minister for Planning wrote to Council in relation to this matter on 6 May 2022, which included the following:

“I am writing to you to request that Council amend the draft contributions plan to align with the areas proceeding under the draft Precinct Plan [being the CBDPP] and resubmit the draft contributions plan to the Department for final assessment. Council is encouraged to consider whether a revision to the level and scope of infrastucture contemplated in the draft contributions plan is necessary, cognisant the number of dwellings and commercial floor space generated by the draft Precinct Plan has reduced.

I am considering adopting a higher percentage contributions rate for the draft Precinct Plan, however the Department will provide me with a final assessment once the revised draft contributions plan is received”.

A copy of the Minister’s letter is provided at Attachment 2. Given the changes made by the Department to the CBDPP, and the request by the Minister as described above, amendments are required to the Contributions Plan. Once these amendments have been endorsed by Council the revised plan can be resubmited to the Department for consideration.

ISSUES

Reduction in development capacity

8. The decision by the Department to exclude certain parts of the CBDPP results in parts of the Parramatta City Centre that were anticipating increases in potential development yield (i.e. increases to height and floor space ratio controls) no longer receiving that uplift. This results in a reduction in the theoretical development capacity of the Parramatta City Centre and, consequently, a reduction in the maximum residential and workforce population able to be accommodated under the finalised Amendment 56 controls.

9. The reduction in theoretical development capacity from the matters not progressing under the CBDPP results in reductions to additional job and residential capacity across the Parramatta City Centre, as shown in the following table:

	Additional Jobs	Additional Dwellings
Council-endorsed CBD Planning Proposal	46,120	15,340
Allowance for unlimited office premises in B3 zone*	+13,020	0
Reduction in capacity as a result of Department changes	-15,884	-3,437
Remaining Theoretical Capacity (Amendment 56)	43,256	11,903

* An allowance of 13,020 additional jobs has been included to take account of the unlimited office premises floor space policy within the B3 Commercial Core zone –now revoked by Amendment 56. Previous modelling had not taken into account the potential additional yield from the unlimited office floor space incentive above the 11.5:1 FSR in the CBDPP (i.e. 10:1 FSR on the map plus 15% design excellence incentive). Studies undertaken in 2015 and updated in 2019 to support the CBDPP before its exhibition indicated a typical A-Grade office development in Parramatta CBD around 25,000 to 30,000sqm GFA (which equates to a 11.5:1 FSR on a 2,500sqm development site); and this, in turn, was based on observations of historic completions. Some recent completions in the B3 Commercial Core zone are already ranging between 27,000 and 30,000sqm (e.g. 32 Smith St, 105 Phillip St, 6 Hassall St) – near the top end of a notional 11.5:1 FSR development yield. Since the exhibition of the CBDPP in 2020, Council has been in receipt of approaches for larger office towers associated with the redevelopment of existing sites in the B3 Commercial Core – ranging between 30,000 and 60,000sqm (equating to FSRs of 20:1 and above in some cases). While the additional 13,020 jobs was not included in previous yield models or reported in the CBDPP, it represents, in respect of the need to provide local infrastructure, an opportunity for jobs growth now foregone with the removal of the unlimited office space incentive.

10. The reduction in additional capacity flows onto a reduction in development floor space and cost which, in turn, determines the contributions payable under the Section 7.12 levy. At the time of approval of the Contributions Plan on 25 October 2021, the estimated income over the 40-year period of the Plan was approximately $642 million (present value). With the removal of the additional residential and commercial capacity by the Department, that is been reduced to approximately $582 million (present value) – a reduction of about 9.4%.

Timing

11. Given the revised contributions plan works in tandem with the CBDPP, it should also come into effect on that same day (i.e. 14 October 2022), so as to ensure an appropriate infrastructure funding protocol is in place concurrent with the significant development uplift being afforded under the CBDPP. Finalisation of the revised contributions plan is therefore a matter of urgency.

12. In the Minister’s letter of 6 May 2022 (refer to Attachment 2), the Minister makes the following request:

“I note that it is proposed to include a deferred commencement provision in the LEP to allow for the finalisation and assessment of the revised contributions plan. To achieve this timeframe, the Department would need to receive the revised draft contributions plan by no later than 8 weeks from the date of this letter. The Department would then be able to finalise the assessment of the revised contributions plan within the 6-month deferral period specified in the proposed LEP amendment.”

13. In order to meet the timeframe specified by the Minister, the revised contributions plan would need to be submitted to the Department by 1 July 2022 (i.e. 8 weeks from 6 May 2022). This would allow approximately 3.5 months for the Department to process an amendment to the Regulation to allow the higher rates proposed under the Plan.

PROPOSED AMENDMENTS TO THE CONTRIBUTIONS PLAN

14. With the changes brought about with the finalisation of Amendment 56, Council officers have reviewed the contributions plan and propose the following minor amendments:

a. A variation in the percentage rates where land in “Area A” – being land that is not (or is no longer) subject to increases in height or density controls – retains the existing 3% levy currently applied, while the remainder adopts the higher 4% and 5% levies for commercial and residential/mixed-use development respectively.

b. General changes to the references from “Parramatta CBD” to “Parramatta City Centre”. This maintains consistent references across LEP 2011, the amended DCP, and this contributions plan.

c. Technical changes to references within the Plan to the Regulation resulting from the Environmental Planning and Assessment Regulation 2021 and the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 coming into effect.

15. A copy of the updated contributions plan, referred to as, “Parramatta City Centre Local Infrastructure Contributions Plan 2022” is provided at Attachment 1 to this report. Any changes to the Plan, subsequent to the version as originally endorsed on 25 October 2021, are shown using tracked changes.

16. The proposal for a variable levy recognises those parts of the City Centre that are receiving significant uplift in terms of height and floor space ratio controls from those that are remaining unchanged at present. Commensurate with the increases in height and floor space ratio to parts of the City Centre is the expectation that development in those areas will contribute their fair share towards additional local infrastructure with the previously adopted rates of 4% and 5% for commercial and residential/mixed-use development respectively. For the land within “Area A” – being land that is not receiving any uplift in height or floor space ratio controls, retention of the existing 3% rate is considered procedurally fair and recognises those areas are maintaining the current controls as they apply under LEP 2011. Should these areas receive any increase in development potential as part of future reviews the Contributions rate should be adjusted at that time.

17. The changes in references within the Plan from “Parramatta CBD” to “Parramatta City Centre” will maintain consistent use of terms across the LEP, DCP and contributions plan. Finally, updated references to the amended 2021 Regulation will ensure currency of the Plan’s provisions and is a technical amendment that does not alter the policy position of Council in relation to the development contributions system for the City Centre.

18. Council officers are not recommending any changes to the Works Schedule under the Plan as a result of the reductions in yield made to the CBDPP by the Department. This is for the following reasons:

a. The Works Schedule provides for local infrastructure that is necessary to facilitate the transformation of Parramatta CBD into a CBD of metropolitan significance – consistent with existing State policy and strategic direction – over the longer term. Even with the reductions in theoretical capacity made by the Department not proceeding with parts of the CBDPP, Amendment 56 still allows for over 43,000 additional jobs and almost 12,000 additional dwellings. The reduction in residential and workforce capacity does not remove the need to provide the infrastructure to support this level of growth and transformational change. Any future planning reviews undertaken by Council for the areas not progressed under the CBDPP will likely result in additional development capacity being proposed – and therefore commensurate demand for local infrastructure.

b. The Works Schedule also has the function of identifying local infrastructure that may potentially be delivered through other funding methods – such as planning agreements as works in-kind or material public benefits, grants, etc. This ensures efficiency and certainty where a proponent in the CBD seeks to offer a planning agreement and Council already has a list of potential works that could be delivered over the longer term.

c. The value of the Works Schedule under the Plan is $1.98 billion (present value), with $1.2 billion (present value) attributable to new development. Only $582 million (present value) income is anticipated under the Plan, so any potential marginal reductions in costs associated with the Works Schedule is very unlikely to affect the higher rates being sought by Council under the Plan given the significant infrastructure funding gap that already exists. Further, given the Plan is a s7.12 Plan, there is no statutory requirement for the Works Schedule to directly correlate with anticipated development, development cost and therefore income.

d. Modifications to the Works Schedule may require re-exhibition of the Plan. Given the limited timeframe advised by the Minister to update the Plan and resubmit to the Department for consideration to meet the commencement of Amendment 56 on 14 October 2022, inclusion of a 4-week exhibition (and subsequent time for post-exhibition review) will mean those timeframes cannot be achieved.

CONSULTATION & TIMING

Stakeholder Consultation

19. The previously adopted Contributions Plan was publicly exhibited for six weeks – between 9 August and 20 September 2021. It is proposed that, due to the amendments within this Plan being of a technical/administrative nature, including retention of the current 3% rate for land not receiving an uplift and no amendments to the Works Program are proposed, the Plan is not recommended for a further round of public exhibition.

20. This Contributions Plan has never come into effect as approval by the Minister remains outstanding. Consequently, this Plan is still in a “draft” status despite being endorsed by Council on 25 October 2021.. Officers have been consulting with the Department to seek endorsement of the plan since this date. In the Minister’s letter dated 6 May 2022 (copy at Attachment 2), the Minister requests the submission of an updated plan in light of the changes made to the CBDPP. The amended draft Contributions Plan should be provided to the Minister to enable the making of supporting regulation changes which would allow the Contributions Plan to come into force prior to or on the same day as the CBDPP ( ie 14 October 2022)

21. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Various	Department	Requests for technical information in support of draft plan	Technical information provided	Council officers
6 May 2022	Minister for Planning	Requests the submission of an updated plan in light of changes to the CBDPP. Refer to Attachment 2 for details.	Updated plan prepared – subject of this report.	Council

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
18 May 2022	Councillor request at a workshop on 18 May 2022	Councillor Garrard requested a workshop or briefing note be provided on proposed changes to the Draft CBD Contributions Plan	A briefing note dated 20 May 2022 was circulated to all Councillors	Group Manager Strategic Land Use Planning
6 June 2022	Councillor briefing session	N/A	N/A	Group Manager Strategic Land Use Planning

LEGAL IMPLICATIONS FOR COUNCIL

23. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

24. Council’s previously endorsed City Centre Contributions Plan (from 25 October 2021) resulted in an estimated development contributions income stream of $642 million (present value). The changes to the CBDPP made by the Department result in a reduced development yield for the CBD, which in turn results in a reduction in the estimated contributions income stream. This is because contributions are calculated as a percentage of development costs, so less development equates to less contributions. Given this, the estimated contributions income stream under the revised Plan is $582 million (present value), which is a reduction of $60 million (present value).

25. There is a risk that should Council not adopt the revised Plan, that the current contributions plan with a levy of only 3% will continue to apply in the CBD, despite the uplift given under the CBDPP. The current plan will only generate an estimated income stream of $383 million (present value), which is $199 million (present value) less than if the revised Plan was adopted.

26. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue	Nil	Nil	$14.6M*	$14.6M*
Total Revenue	Nil	Nil	$14.6M*	$14.6M*

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

*N.B. Estimate based on $582 million (present value) over 40-year life of the Plan. First payments under new Plan not anticipated until 2023/24.

David Hewetson

Project Officer

Roy Laria

Land Use Planning Manager

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	(Draft) Parramatta City Centre Local Infrastructure Contributions Plan 2022	60 Pages
2 ⇩	Letter from Minister for Planning to Brett Newman CEO - Parramatta CBD Section 7.12 Plan	1 Page

REFERENCE MATERIAL

Council 14 June 2022 Item 13.10

FOR COUNCIL DECISION

ITEM NUMBER 13.10

SUBJECT Gateway Request: Planning Proposal and Voluntary Planning Agreement for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford

REFERENCE F2022/00105 - D08529389

APPLICANT/S Karimbla Construction Services (NSW) Pty Ltd

OWNERS Karimbla Properties (No. 61) Pty Ltd

REPORT OF Project Officer Land Use

CSP THEME: INNOVATIVE

WORKSHOP BRIEFING DATE: 6 June 2022

Development applications considered by Sydney central city planning panel

A development approval (DA1103/2011/JP) was granted by the Joint Regional Planning Panel in April 2012 for the demolition of existing structures and construction of 5 apartment buildings (9-11 storeys) containing 450 units and 662 basement parking spaces.

PURPOSE

To seek Council’s approval of a Planning Proposal for land at 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford to be forwarded to the Department of Planning & Environment (DPE) for the purposes of seeking a Gateway Determination and to seek Council’s endorsement to finalise an associated Planning Agreement for the purpose of public exhibition concurrently with the Planning Proposal if a Gateway Determination is received by DPE.

RECOMMENDATION

(a) That Council approve the Planning Proposal (at Attachment 1) for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE) for land at 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford which seeks to amend the Parramatta (former The Hills) Local Environmental Plan 2012 as follows:

i. Addition of shops, food and drink premises, business premises and recreational facility (indoor) as additional permitted uses (limited to a maximum of 2,000sqm) to Schedule 1; and

ii. Addition of 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford to the Additional Permitted Uses Map.

to facilitate retail floor space, metro style supermarket along with specialty retail, business, and recreational uses.

(b) That Council requests to DPE that it be authorised to exercise its plan-making delegations for this Planning Proposal.

i. To draft the Planning Agreement based on the submitted offer provided at Attachment 3; and

ii. In the event that Gateway Determination is issued by the DPE, that the Planning Agreement is placed on public exhibition concurrently with the Planning Proposal.

(d) Further that, Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the preparation and processing of the Planning Proposal and draft Planning Agreement.

BACKGROUND

1. In 2007, the then Baulkham Hills Shire Council (now The Hills Shire Council) rezoned the Carlingford Precinct to facilitate further growth in the Carlingford Precinct. The subject site is located within the Carlingford Precinct.

2. Part of the subject site was previously owned by Dyldam (18 Shirley Street and 279R Pennant Hills Road) and in December 2020 was purchased by Meriton. It is noted that the site is already subject to an existing Planning Agreement relating to the dedication of land zoned RE1 Public Recreation to Council. This is further detailed in the Planning Agreements section of this report.

3. A development approval (DA1103/2011/JP) was granted by the Joint Regional Planning Panel in April 2012 for the demolition of existing structures and construction of 5 apartment buildings (9-11 storeys) containing 450 units and 662 basement parking at 18 Shirley Street which is part of the planning proposal subject site. The application was subsequently activated by demolition and other early works. Subsequent to this approval, a further 6 properties at 263-273 Pennant Hills Road were acquired by the current owner Meriton.

4. On 22 November 2021, the applicant, Karimbla Construction Services (NSW) Pty Ltd, on behalf of the landowner, Karimbla Properties (No. 61) Pty Ltd (Meriton), lodged a Planning Proposal with the City of Parramatta Council for land at 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford. The objective of the subject Planning Proposal is to facilitate the additional permitted uses up to 2,000sqm of ‘shops’ and ‘food and drink premises’ being retail land uses along with ‘business premises’ and ‘recreational facility (indoor)’.

5. In December 2021 the applicant lodged a development application for the construction of six buildings up to 12 storeys in height, containing 629 residential apartments, a childcare facility and neighbourhood shops on the larger set of properties acquired by the current owner. It is noted that the additional land uses sought under the subject Planning Proposal are not included within the current development application.

6. On 17 May 2022, the Local Planning Panel (LPP) provided advice to Council recommending it endorse the Planning Proposal for the purposes of requesting a Gateway Determination for the site as per Council Officers recommendation of adding shops, food and drink premises, business premises and recreational facility (indoor) as additional permitted uses (limited to a maximum of 2,000sqm) to Schedule 1 and the addition of the site to the additional permitted uses map.

PLANNING PROPOSAL TIMELINE

SITE DESCRIPTION

7. The subject site is located at 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford and comprises of 8 lots. The site has a total area of approximately 27,985sqm (Figure 1).

8. The site features a 275m frontage to Pennant Hills Road (a classified state main road) to the east, and a 255m frontage to Shirley Street (a local road) to the north and west. The site is predominately undeveloped and cleared of vegetation however there are five two-storey unoccupied dwellings fronting Pennant Hills Road.

9. A pedestrian pathway runs along Pennant Hills Road, with connections into Lloyds Avenue to the south and Carlingford Town Centre to the north. The site is located approximately 400 metres east from the planned Carlingford Light Rail stop.

Figure 1 – Subject Site

PLANNING PROPOSAL

10. The objective of this Planning Proposal (Attachment 1) is to facilitate the permissibility of ‘shops’ and ‘food and drink premises’ along with ‘business premises’ and ‘recreational facility (indoor)’ up to a GFA of 2,000sqm on the site.

11. Specifically, the Planning Proposal seeks to amend the Parramatta (former The Hills) Local Environmental Plan 2012 as follows:

a. Amend Schedule 1 to permit ‘shops’ and ‘food and drink premises’, ‘business premises’ and ‘recreational facility (indoor)’ up to a combined total GFA of 2,000sqm on the site.

b. Amend Additional Permitted Uses map to add the subject site (refer Figure 2).

12. The site is within the R4 High Density Residential Zone which currently allows a range of non-residential (and commercial) uses including childcare and minor neighbourhood shops, but not uses which the Planning Proposal intends to implement. Refer to Table 1 in the LPP Report at Attachment 2 which outlines the current non-residential uses permitted under the Parramatta (former The Hills) LEP 2012 on the site and what is sought under the Planning Proposal.

Figure 2 – Proposed additional permitted used map

SUMMARY OF COUNCIL OFFICER ASSESSMENT

13. Council officers’ assessment of this matter is summarised below. Please refer to the report to the Local Planning Panel (Attachment 2) for further details of the assessment.

Traffic and Transport Impact

14. Council’s Traffic and Transport team raise no objection to the proposed additional uses and concur with the traffic assessment report (see attached to LPP report at Attachment 2) conclusion that the proposed additional land uses will service local residents in the area and are therefore likely to reduce vehicle trips to outside of the area. It is considered that the Planning Proposal has appropriately considered the traffic and transport impacts. Should Council endorse the Planning Proposal to proceed to Gateway Determination and Gateway Determination is issued by DPE, it is expected that Transport for NSW will be required to be consulted with in relation to the proposal.

Retail Impact

15. Council’s City Strategy Unit has undertaken a detailed review of the Retail Impact Assessment (see attached to LPP report at Attachment 2) and agrees with its findings and raises no objection to the Planning Proposal proceeding. It is noted that the proposal aligns well with objectives at state, district and local level. The scale and mix of non-residential uses are suitable for that of a local centre. The ambition to re-activate the site and create a focal point for the wider precinct is particularly supported. On this basis, the Planning Proposal is supported on retail grounds, particularly given the potential job creation associated with the proposed development and existing undersupply of supermarket space within the trade area as articulated in the supporting assessment.

LOCAL PLANNING PANEL ADVICE

16. The Local Planning Panel considered this matter at its meeting of 17 May 2022 (Attachment 2) and recommended the following:

1. The Panel notes the Council Officer’s recommendations (a) through to (d);

2. The Panel considers on balance the Planning Proposal has sufficient site specific and strategic merit to process to Gateway.

SITE SPECIFIC DEVELOPMENT CONTROL PLAN

17. It is noted that the Planning Proposal is only seeking to include additional permitted uses within Schedule 1 of the Parramatta (former The Hills) Local Environmental Plan 2012. It is therefore not necessary to include a site-specific DCP to support the proposal in this instance. The existing provisions within The Hills Shire DCP 2012 are considered sufficient to manage the assessment of any development application on the site should the proposal proceed.

PLANNING AGREEMENT

18. The submitted Planning Proposal is accompanied by a Letter of Offer (Attachment 3) which proposes to deliver the following public benefits:

a. A shared pathway through Council owned Shirley Street Reserve which forms part of a connection from Shirley Street to the Parramatta Light Rail stop; and

b. A raised pedestrian crossing accommodating both cyclists and pedestrians on Shirley Street.

19. The Planning Agreement offers a link from the subject site to deliver a part of the planned cycle/pedestrian network on public land adjacent to the site that will improve connectivity and access to the Parramatta Light Rail for the wider Carlingford precinct and surrounding neighbourhood and a pedestrian crossing on Shirley Street (Refer Figure 3).

Figure 3 – Subject Site and Planning Agreement Items

20. The need for a Planning Agreement has been identified as an appropriate mechanism to ensure the increase in demand for infrastructure due to the Planning Proposal is satisfactorily addressed. The additional land uses sought by the Planning Proposal will increase the land value as it will allow for a supermarket facilitating higher rental value for the site (within a residential zone) and further ongoing revenue as it brings more pedestrian traffic to the site. The shared path and crossing from the site to the light rail noted in the Letter of Offer relate to the provision of community infrastructure that will directly benefit and service future development at the site given the likely increase in demand for services and infrastructure arising from the Planning Proposal.

21. An assessment of the Letter of Offer by Council Officers concludes that the items offered are acceptable in terms of their nature and total value.

22. It is noted that the former Department of Planning, Industry and Environment Planning (DPIE) Agreements Practice Note (February 2021) seeks to move away from value capture towards an infrastructure needs approach to negotiating planning agreements. Under the City of Parramatta Planning Agreements Policy (adopted 26 November 2018) “Council will consider, as a matter of public interest, whether satisfactory arrangements have been or will be made for the provision of community infrastructure, given the likely increase in demand for services and infrastructure” (clause 2.5.2). The Letter of Offer is in line with Councils’ Planning Agreements Policy and the former DPIE practice note as it seeks to facilitate the provision of infrastructure.

23. It is noted that the site is already subject to an existing Planning Agreement. That Planning Agreement was entered into in April 2015 between The Hills Shire Council and the then owners. Further details of this agreement are explained in the LPP report at Attachment 2. The existing planning agreement does not relate to the current planning proposal and draft planning agreement currently under negotiation.

24. The Letter of Offer is considered adequate, and it is therefore recommended that a Planning Agreement be drafted and be exhibited with the draft Planning Proposal if Gateway Determination is received from the DPE.

25. The Planning Agreement should be executed and registered on the land title prior to Council finalisation of the Planning Proposal post-exhibition.

PLAN MAKING DELEGATIONS

26. Revised delegations were announced by the then Minister for Planning and Infrastructure in October 2012, allowing councils to make LEPs of local significance. On 26 November 2012, Council resolved to accept the delegation for plan-making functions. Council has resolved that these functions be delegated to the CEO.

27. Should Council resolve to endorse the Planning Proposal to proceed, it is recommended that Council request that it exercise its plan-making delegations. This means that once the Planning Proposal has been to Gateway, undergone public exhibition and been adopted by Council, Council officers will deal directly with the Parliamentary Counsel Office on the legal drafting and mapping of the amendment. The LEP amendment is then signed by the CEO before being notified on the NSW Legislation website.

CONSULTATION & TIMING

28. The Planning Proposal and supporting documents were referred internally to Council’s Development and Traffic Services Unit and City Strategy Unit for comment. The Planning Agreement Letter of Offer has been reviewed by the Property & Place directorate.

29. No public consultation has yet been undertaken relating to this Planning Proposal or Planning Agreement Letter of Offer. Should Council resolve to proceed with the Planning Proposal, it (and all related information) will be submitted to the DPE for Gateway Determination. Community consultation will be undertaken as required by the Gateway Determination.

FINANCIAL IMPLICATIONS FOR COUNCIL

30. Should Council resolve to proceed with the Planning Proposal, the costs incurred in conducting the community consultation are covered by the fees associated with the submission of the Planning Proposal request.

31. If Council resolves to approve this report in accordance with the recommendation, the draft Planning Agreement is for the following works, with an equivalent value of $431,388.45:

· A raised pedestrian and cycle crossing over Shirley Street.

· A shared pedestrian and cycle path from Shirley Street through Shirley Street Reserve towards the Carlingford Light Rail stop.

32. It is noted that land identified as part of the future shared path and the pedestrian crossing is on Council land and will be subject to ongoing maintenance costs. However, it is acknowledged that these items will have a public benefit by facilitating part of the connection to the Carlingford Light Rail stop with the boarder cycle/pedestrian network. The connecting link between the proposed share pathway in the planning agreement and the Parramatta Light Rail and Active Transport Link (ATL) will require consultation with the Transport Asset Holding Entity (TAHE) as it is located on their land.

33. It is proposed that the works would be completed prior to an Occupation Certificate being issued for the Additional Permitted Use on the site.

34. If Council resolves to endorse the recommendations of this report, the financial impacts on the budget are set out in the table below.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Revenue Contribution
				$431,388.45
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source				VPA contribution

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

35. The costs associated with the preparation, exhibition and finalisation of the draft Planning Agreement involve internal resources and legal costs. The developer will reimburse any legal costs relating to the Planning Agreement, which will then result in nil cost to Council for this item.

LEGAL IMPLICATIONS FOR COUNCIL

36. The drafting of the Planning Agreement will be by both parties in accordance with the recommendations of this report.

CONCLUSION AND NEXT STEPS

37. Should the proposal for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford be supported by Council it will be forwarded to DPE seeking a Gateway Determination.

38. It is recommended that Council endorse the preparation of a Draft Planning Agreement for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford based on the submitted Letter of Offer and that the Chief Executive Officer be authorised to prepare the legal drafting in accordance with the Letter of Offer provided on behalf of Council.

39. If endorsed, the Planning Proposal and draft Planning Agreement will be publicly exhibited concurrently for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford for a minimum of 28 days. A further report will be prepared for Council on the outcome of the public exhibition.

Rafael Morrissey

Project Officer Land Use

Bianca Lewis

Team Leader Land Use Planning

Michael Rogers

Land Use Planning Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Planning Proposal	61 Pages
2 ⇩	LPP Minutes & Report - 17 May 2022	123 Pages
3 ⇩	Letter of Offer	9 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 13.11

FOR COUNCIL DECISION

ITEM NUMBER 13.11

SUBJECT Gateway Request: Planning Proposal for 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington (Melrose Park North Precinct)

REFERENCE F2022/00105 - D08530158

APPLICANT/S M Projects

OWNERS Payce MP DM Pty Ltd

REPORT OF Senior Project Officer

CSP THEME: INNOVATIVE

WORKSHOP BRIEFING DATE: 6 June 2022

Development applications considered by Sydney central city planning panel Nil

PURPOSE

To seek Council’s approval to forward the Planning Proposal for land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington to the Department of Planning and Environment (DPE) with a request to issue a Gateway determination.

RECOMMENDATION

(a) That Council approve for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE), the Planning Proposal at Attachment 2 for land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington, which seeks to amend Parramatta Local Environmental Plan 2011 (PLEP 2011) by:

i. Rezoning 19 Hope Street from IN1 General Industrial to part B4 Mixed Use and part RE1 Public Recreation.

ii. Rezoning 69, 71, 73 and 75 Hughes Avenue from R2 Low Density Residential to B4 Mixed Use.

iii. Rezoning 77 Hughes Avenue from R2 Low Density Residential to part B4 Mixed Use and part RE1 Public Recreation.

iv. Amending the maximum building height across the site from part 9m and part 12m to a range between 13m and 48m (approximately 4 – 14 storeys).

v. Amending the Floor Space Ratio (FSR) from part 1:1 and part 0.5:1 to 1.85:1.

vi. Inserting a site-specific provision in Part 6 Additional local provisions – generally of PLEP 2011 and amending the Additional Local Provisions map to include the land to ensure a minimum of 1,400m² of non-residential floor space is to be provided within the site to serve the local retail and commercial needs of the incoming population.

vii. Amending the Land Reservation Acquisition map to reflect the areas of open space to be dedicated to Council.

(b) That the draft site-specific Development Control Plan (DCP) for Melrose Park North be amended to include the subject site and any necessary amendments to the DCP provisions relating to this site be reported to Council for consideration for exhibition with the Planning Proposal should Gateway determination be issued.

(c) That Council delegate authority to the CEO to commence negotiations to enter into a Planning Agreement with the proponent.

(d) That Council advise the DPE that the CEO will be seeking to exercise its plan-making delegations for this Planning Proposal, as authorised by Council on 26 November 2012.

(e) Further that, Council delegates authority to the CEO to correct any minor anomalies of a non-policy and administrative nature that arise during the plan-making process.

PLANNING PROPOSAL TIMELINE

SUMMARY

1. This report seeks Council’s approval to forward a Planning Proposal (Attachment 2) for land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington in accordance with the recommendations outlined in this report to DPE seeking a Gateway determination.

2. The Planning Proposal seeks to amend Parramatta Local Environmental Plan (PLEP 2011) to enable a combination of high-density residential development, public open space and retail/commercial uses on 19 Hope Street and 69-77 Hughes Avenue, in accordance with the Melrose Park Northern Structure Plan (Northern Structure Plan) adopted by Council in December 2016. Should the Planning Proposal proceed then approximately 161 additional dwellings could potentially be delivered on the site with building heights ranging from 4 to 14 storeys. The Planning Proposal relates to properties currently zoned IN1 General Industrial and R2 Low Density Residential under PLEP 2011.

3. The Planning Proposal also seeks to amend Part 6 Additional local provisions – generally within PLEP 2011 to require a minimum of 1,400m2 of non-residential floor space to be provided within the development to help meet the retail/commercial needs of the precinct.

4. The Planning Proposal has been assessed against the adopted Northern Structure Plan and Council-envisaged direction for this precinct under the Employment Lands Strategy (ELS) (2016), Local Housing Strategy (LHS) (2020) and Local Strategic Planning Statement (LSPS) (2020) and is considered acceptable by Council officers to proceed to Gateway determination.

5. It is proposed that the site-specific Melrose Park North DCP be amended to incorporate this site and include any necessary provisions specific to this site. Necessary changes proposed to the DCP will be reported to Council for consideration for approval prior to exhibition.

6. Should Council resolve for this matter to proceed, Council officers will commence negotiations with the proponent for a planning agreement to be provided to deliver key infrastructure to support the proposal. This will be reported to Council separately and will be exhibited in conjunction with the Planning Proposal and draft DCP should it progress.

SITE DESCRIPTION

7. The sites subject to this Planning Proposal (refer Attachment 2) are located in the south-western corner of the northern precinct of Melrose Park on the corner of Hope Street and Hughes Avenue. Refer to Figure 1 for the location of the subject site and Figure 2 showing the site the broader context. The total site area is approximately 8,485m² and comprises six (6) lots. The property at 19 Hope Street is currently zoned IN1 General Industrial and the properties at 69-77 Hughes Avenue are zoned R2 Low Density Residential under PLEP 2011. The site is occupied by a former industrial premises at 19 Hope Street which is now vacant. The properties at 71-77 Hughes Avenue are occupied by detached dwellings while the site at 69 Hughes Avenue is currently vacant.

8. Surrounding land uses include low density residential on the western side of Hughes Avenue and to part of the northern boundary, and industrial land to the remaining portion of the northern boundary, east and south of the site. This site is within close proximity to the recently adopted Melrose Park North Planning Proposal area which will be redeveloped for high density residential, open space, retail/commercial uses and a new school.

9. High voltage overhead power lines traverse the Planning Proposal site in a north-east direction along the eastern boundary of 19 Hope Street. Land within this corridor is proposed to be used as open space and embellished in accordance with the requirements of Ausgrid and Council. Refer to the Local Planning (LPP) report at Attachment 1 for further detail on the site description and additional image showing the site in the broader context.

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Figure 1. Planning Proposal site

Figure 2. Site and Broader Context

BACKGROUND

10. Council adopted the Parramatta Employment Lands Strategy (ELS) at its meeting of 11 July 2016, which identified the Melrose Park industrial area precinct as being a Structure Plan precinct suitable for redevelopment for non-industrial uses. This was primarily due to the decline in the pharmaceutical manufacturing industry, which has had a significant presence within the precinct. Refer to the LPP report at Attachment 1 for further detail on the Northern Structure Plan.

11. In August 2016, Council resolved to exhibit the draft Northern Structure Plan and supporting documents, and it was adopted by Council on 12 December 2016 (refer to Figure 2 within Attachment 1).

12. In February 2021, a Planning Proposal was lodged with Council relating to 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington. The Planning Proposal was lodged by Payce, the owner of the majority of the land in the Northern Precinct, and has been assessed by Council officers, including those within urban design, traffic and transport, open space and natural resources and development services, who raise no objection to the Planning Proposal proceeding for consideration by Council. The Planning Proposal was considered by the LPP on 17 May 2022, where the Council officer recommendations were supported unanimously. Refer to Attachment 1 for the Minutes of this meeting.

13. A site-specific Development Control Plan (DCP) for Melrose Park North has been prepared and was adopted by Council on 11 October 2021. Some refinements are required to this DCP to include controls specific to this site which Council officers are in the process of drafting. When complete, an amended version of the draft DCP and the proposed changes will be reported to Council for endorsement to place on exhibition with the Planning Proposal and draft Planning Agreement.

DESCRIPTION OF PLANNING PROPOSAL

14. The Planning Proposal (Attachment 2) seeks to amend PLEP 2011 to enable redevelopment of the site for high density residential development, public open space, and a non-residential component of 1,400m². A summary of the current and proposed planning controls and other development detail on the site is provided in Table 1 below. Refer to Figures 4 to 9 within Attachment 1 showing the current and proposed mapped controls. Refer to Attachment 1 for further detail on the description of the Planning Proposal.

Table 1. Current and proposed planning controls and proposal detail

	19 Hope Street	69-77 Hughes Avenue
Site Area	8,486m²
Current Zone	IN1 General Industrial	R2 Low Density Residential
Proposed Zone	Part B4 Mixed Use and part RE1 Public Recreation
Current Height Limit	12m*	9m (approx. 2 storeys)
Proposed Height Limit	13m – 48m (approx. 4-14 storeys) Note that the LEP Height map (See Figure 7 at Attachment 1) only shows the maximum building height proposed to be permissible on the site
Current FSR	1:1	0.5:1
Proposed FSR (gross)	1.85:1
Potential Dwelling Yield (approx.)	161 units
Proposed Residential GFA	14,066.5m²
Non-Residential GFA	1,400m²
New Public Open Space (to be dedicated to Council)	2,600m²
Potential New Jobs	76

*Height limits in storeys are not applied to industrial zoned land

PLANNING PROPOSAL ASSESSMENT

15. The Planning Proposal has been prepared in accordance with the Environmental Planning and Assessment Act 1979 (EP&A Act) and the DPE’s A Guide to Preparing Planning Proposals and considers the State and local planning strategies. It is consistent with Council’s adopted Local Strategic Planning Statement (LSPS), Employment Lands Strategy (ELS) and Local Housing Strategy (LHS). The Planning Proposal has been informed by the Northern Structure Plan and is consistent with its objectives.

16. The Planning Proposal was subject to internal feedback from a number of sections within Council as part of the assessment process. Refer to the LPP report at Attachment 1 and the Planning Proposal at Attachment 2 for comprehensive details of the planning assessment undertaken by Council officers.

17. The concept design for the site is provided in Figure 3 below. Refer to the LPP report at Attachment 1 for further images and description of the proposed design.

Figure 3. Tomola site concept design. The green areas are proposed new public open space.

DEVELOPMENT CONTROL PLAN

18. The Site-Specific DCP for Melrose Park North was adopted by Council on 11 October 2021. It currently only applies to sites that are within the Melrose Park North Planning Proposal area, however, it was always intended to be updated as Planning Proposals were lodged for the remaining sites in the northern precinct. As such, the DCP will be updated to include the subject site and any controls added as deemed necessary by Council officers. The amended DCP will be reported to Council separately and if endorsed, will be placed on exhibition with the Planning Proposal. The proposed amendments to the DCP will be generally reflective of the concept design submitted with the Planning Proposal and will ensure that appropriate controls are included that reflect the intended outcome of the precinct.

PLANNING AGREEMENT

19. The applicant has indicated a willingness to contribute towards infrastructure provision within the precinct, including the dedication of land at no cost to Council for the purposes of public open space. However, a Letter of Offer had not been submitted by the applicant at the time of writing this report.

20. It is essential that all developers make a fair and equitable contribution to the infrastructure needs associated with the future growth in Melrose Park. As such, it is considered necessary that a Planning Agreement be negotiated with the developer to ensure a reasonable contribution is made to support the development needs. Council officers will continue to work with the applicant regarding this matter, and the Planning Agreement required will be subject to detailed analysis in keeping with Council’s Planning Agreements Policy and be reported to Council for endorsement for concurrent public exhibition with the Planning Proposal and a site specific DCP if a Gateway determination is received. It is intended that an identical approach to that taken with the Planning Agreements relating to the Melrose Park North Precinct and Holdmark sites in the south of Melrose Park regarding the per dwelling contribution amount will be taken for the Planning Agreement relating to this Planning Proposal. Payce have already agreed to the approach taken for the Melrose Park North Precinct as the major landowner and are therefore aware of what will be required to ensure an equitable contribution to the provision of infrastructure in relation to this Planning Proposal. Further detail is provided within the LPP report at Attachment 1.

PARRAMATTA LOCAL PLANNING PANEL

21. The Planning Proposal (Attachment 2) was considered by the LPP at the meeting of 17 May 2022. No concerns were raised by the Panel and no questions were asked of the proponent, who was available to respond if required. The LPP unanimously supported the Council officer recommendations contained within the LPP report at Attachment 1 and recommends to Council that the Planning Proposal proceed to Gateway determination.

PLAN MAKING DELEGATIONS

22. New delegations were announced by the then Minister for Planning and Infrastructure in October 2012, allowing councils to make LEPs of local significance. On 26 November 2012, Council resolved to accept the delegation for plan-making functions. Council has resolved that these functions be delegated to the CEO. It is noted that delegations were not granted to the CEO for the Melrose Park North Planning Proposal due to the size and complexity of the redevelopment. However, as the scale of this Planning Proposal is significantly smaller it is considered appropriate to seek delegation.

23. It is recommended that Council request that delegation be granted to the CEO by DPE on this occasion. When a council is not granted plan-making delegations then DPE is responsible for liaising with Parliamentary Counsel to finalise the LEP amendment should it be adopted by Council for completion post-exhibition.

FINANCIAL IMPLICATIONS FOR COUNCIL

24. Should Council resolve to proceed with the Planning Proposal, the financial implications for Council include costs associated with the exhibition process, which include advertising and landowner notification by mail out. These costs will be funded from the City Planning and Design budget.

25. As recommended, a Planning Agreement to support the Planning Proposal to facilitate infrastructure provision and delivery will be the subject of a separate Council report which will outline all financial implications associated with that agreement.

26. If Council resolves to endorse the recommendations of this report, the financial impacts on the budget are set out in the table below.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A	N/A

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	N/A	N/A	N/A	N/A

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

27. The costs associated with the preparation, exhibition and finalisation of the draft Planning Agreement involve internal resources and legal costs. The developer will reimburse any legal costs relating to the Planning Agreement, which will then result in nil cost to Council for this item.

CONCLUSION AND NEXT STEPS

28. The Planning Proposal seeks to rezone 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington and increase the maximum building height and FSR in a manner considered acceptable by Council officers. It is recommended that Council endorse the Planning Proposal provided at Attachment 2 and it be forwarded to the Department of Planning and Environment seeking a Gateway determination.

Amberley Moore

Senior Project Officer

Michael Rogers

Land Use Planning Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Local Planning Panel Report and Minutes - 17 May 2022	575 Pages
2 ⇩	Planning Proposal	76 Pages

REFERENCE MATERIAL

Council 14 June 2022 Item 14.3

NOTICE OF MOTION

ITEM NUMBER 14.3

SUBJECT Council Ward Budgets and Briefings

REFERENCE F2022/00105 - D08505056

FROM Councillor Pierre Esber

MOTION

(a) That Council endorse an amount equivalent to the unspent Ward Initiatives Budget in FY 2021/22, on a ward by ward basis, to be included in the draft FY2022/23 Budget for consideration and approval by Council.

(b) That Council endorse an increase in the Ward Initiatives Budget to $150,000 per ward to be included in the draft FY2022/23 Budget for consideration and approval by Council.

BACKGROUND

1. No background was provided.

Pierre Esber

Councillor

Consultation:

Consultation was undertaken with the Finance Committee on 24 May 2022, regarding the reallocation of unallocated Ward Initiatives Budgets and the proposal for an increase in the base annual Initiatives Budget per Ward for 2022/23.

EXECUTIVE DIRECTOR, PROPERTY & PLACE RESPONSE

1. Council officers have identified governance risks with Ward Initiatives Budgets as Council does not currently approve projects and works funded from Ward Initiative Budgets. Council officers recommend that Ward Initiatives are endorsed by Council as works that fulfill the following criteria:

a) To fund or contribute to a Council-facilitated community event, such as a ‘Family Fun Day’ or economic activation activities, such as a ‘shop local’ campaign;

b) To contribute to the funding of an existing DPOP project or program;

c) To undertake minor upgrade works relating to safety or amenity on public land which have not been assessed as a high priority under Council’s Asset Renewal Strategy or other relevant endorsed strategy documents.

2. Criteria for allocation of Ward Initiatives Budgets will enable Council officers to assess Councillor-nominated ward initiatives projects against a set of Council-endorsed criteria.

3. Councillor Ward Briefings originated on an ad hoc basis and, over time, became quasi-regular. There is merit in Council resolving on a formalised ward briefings schedule and Council officers can provide ward briefings every two months within existing resources.

4. However, note ward briefings are not a decision-making forum.

FINANCIAL AND RESOURCE IMPLICATIONS

5. It is not Council’s practice to reallocate operating expenditure from one financial year to the next. Given the current operating losses of Council it is recommended that any savings generated because of the unallocated Ward Initiatives Budget be returned to contribute to Council’s financial performance and sustainability.

6. However, if Council resolves to approve an increase of Ward Initiatives Budgets for FY2022/23 by the amount of unspent budgets in FY2021/22 then, it is good fiscal management practice to consider such budget items at the time of the review and approval of the entire FY2022/23 Budget.

7. If Council resolves to approve the $50,000 per Ward increase to the base annual Ward Initiatives Budget for FY2022/23, as proposed in the Motion, it will result in a decrease of $250,000 to the draft Budget FY2022/23 Net Operating result. For this reason, it is recommended that Council retain the Ward Initiatives Budget at $100,000 per ward per year, which is the amount currently provisioned in the draft FY2022/23 Budget.

8. The Finance Committee on 24 May 2022 supported that: -

a. an increase of Ward Initiatives Budgets for FY2022/23 by the amount of unspent budgets in FY2021/22 be considered for approval.

b. it would be prudent to stipulate that any unspent amounts from a financial year should not be further reallocated beyond a single subsequent financial year.

c. a reduced increase from $50,000 to $20,000 per Ward Initiative Budget, as proposed in the Motion, be considered for approval.

9. The table below summarises the financial impacts on the budget arising from staff recommendations of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

Pierre Esber

Councillor

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

Governance Manager		Lord Mayor Cr Donna Davis	Chief Executive Officer

	Minute Clerk
Cr Phil Bradley				Cr Lorraine Wearne	Sound
Cr Sameer Pandey, Deputy Lord Mayor				Cr Donna Wang
Cr Paul Noack				Cr Michelle Garrard
Cr Ange Humphries				Cr Dan Siviero	IT
Cr Dr Patricia Prociv				Cr Henry Green
Cr Pierre Esber				Cr Kellie Darley
Cr Cameron Maclean				Cr Georgina Valjak

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.


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