Council 11 December 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Parramatta Traffic Committee Meeting - 8 November 2023 - Minutes

REFERENCE F2022/03176 - D08824702

REPORT OF Traffic and Transport Manager

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to provide Council with the minutes of the Parramatta Traffic Committee held on 8 November 2023 and seek Council approval for the recommendations of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 8 November 2023, provided at Attachment 1.

(b) That Council approves the recommendations of the Parramatta Traffic Committee from the meeting held on 8 November 2023 provided at Attachment 1 and in this report, noting the following financial implications for each item.

ITEM 2311 A1 - 28 CAMBRIDGE STREET, EPPING – INSTALLATION OF ELECTRICAL VEHICLE (EV) CHARGING SPACE

According to the conditions of the development consent, the construction, installation and on-going maintenance of all infrastructure, including any signage and line marking are to be paid by the applicant at no cost to Council.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. To deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision-making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and TfNSW can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 8 February 2023. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green and Patricia Prociv. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

The recommendations from the Parramatta Traffic Committee meeting are provided below.

ITEM NO

ITEM 2311 A1 – 28 CAMBRIDGE STREET, EPPING – INSTALLATION OF ELECTRICAL VEHICLE (EV) CHARGING SPACE

Recommendation from Parramatta Traffic Committee:

1. That Council approves the installation of a ‘2P Electric Vehicles (Symbolic) Only’ (R5-1-10n) restriction with associated Electric Vehicle pavement marking on the east side of Cambridge Street south of Chester Street, Epping (outside 28 Cambridge Street) as shown Figure 3 of this report.

2. That recommendation 1 is subject to the following:

a. All costs associated with the installation and maintenance of the EV charging bay to be paid for by the applicant at no cost to Council.

b. All relevant fees in accordance with Council’s Fees and Charges to be paid for by the applicant.

c. Adherence to conditions of consent issued for the development application DA/888/2022 for the installation of an electric vehicle charging station at 28 Cambridge Street, Epping.

Unanimous support.

CONSULTATION & TIMING

5. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

6. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

7. The financial implication for the item is provided below.

ITEM

2311 A1

According to the conditions of the development consent, the construction, installation and on-going maintenance of all infrastructure, including any signage and line marking, are to be paid by the applicant at no cost to Council.

The below fees, in accordance with Council’s adopted Fees and Charges are applicable to this application. Other fees related to the development assessment and conditions of consent also apply.

7.26.1 Assessment of Traffic Facility Plans to be delivered as part of a Condition of Consent through Traffic Committee Process (exc. supply and installation)

0617 Changes to parking restrictions within a local street for a length of less than 50m: $200

7.26.12 User Pay Parking Sign (if Council organises installation of sign)

0667 Installation/relocation/maintenance - per sign: $80.27 (incl GST)

0668 Installation/relocation/maintenance - per post: $300.50 (incl GST)

7.26.16 Electric vehicle charging infrastructure on council roads

0674 Regulated EV charging space monitoring and administration fee (excludes sign installation/ maintenance and any lease/license agreements): $10/yr

9. There are no financial impacts on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	PTC 2311 Minutes for the Parramatta Traffic Committee meeting held on 8 November 2023	3 Pages
2 ⇩	PTC 2311 Item Reports for the Parramatta Traffic Committee meeting held 8 November 2023	7 Pages
3 ⇩	PTC 2311 Attachment 3 Consultation and Timing for Parramatta Traffic Committee meeting held on 8 November 2023	1 Page

REFERENCE MATERIAL

Council 11 December 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Traffic Engineering Advisory Group - 8 November 2023 - Minutes

REFERENCE F2022/03176 - D09214753

REPORT OF Traffic and Transport Manager

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

That Council note the minutes and recommendations of the Traffic Engineering Advisory Group meeting held on 8 November 2023.

RECOMMENDATION

That Council notes the minutes of the Traffic Engineering Advisory Group meeting held on 8 November 2023, as provided in Attachment 1, and summarised below:

ITEM 2311 B1 HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS

This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this report has no financial impact upon Council's budget.

ITEM 2311 B2 DARCY ROAD AT CUMBERLAND HIGHWAY, WENTWORTHVILLE – PROPOSED UPGRADE OF INTERSECTION

This report presents the findings of the traffic modelling study undertaken to reduce traffic congestion and improve efficiency at the signalised intersection of Darcy Road and Cumberland Highway, Wentworthville. In accordance with Council’s resolution, this report is to be forwarded to TfNSW for investigation and reply to Council. As such, this item has no impacts on Council’s budget at this stage.

ITEM 2311 B3 UPDATED DESIGNS FOR LINE MARKING OF DRIVEWAYS ON LOCAL ROADS

There are no changes proposed to the current financial arrangements for line marking at driveways. This report provides designs for line marking across driveways. Council can undertake the works on behalf of residents and businesses subject to fees being paid in accordance with Council’s Fees and Charges Schedule which is currently $342 for the first driveway and $237 for the second and subsequent driveways. This fee does not cover maintenance of the line marking. Residents and businesses may also undertake the works independently of Council subject to conditions.

ITEM NO 2311 B4 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There are no financial implications to Council as a result of this report.

ITEM NO 2311 B5 HILL ROAD AND BENNELONG PARKWAY – PROPOSED TEMPORARY AT-GRADE PEDESTRIAN CROSSING AND SPEED CUSHION

This item is to only provide an update to Councillors that a proposal for the installation of an at-grade pedestrian crossing and speed cushion will be referred to the Parramatta Traffic Committee items considered under Delegated Authority. Accordingly, there is no direct financial implications arising from this item.

BACKGROUND

1. The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Transport for NSW (TfNSW) delegation to councils. The TEAG does not have the formal voting process that Parramatta Traffic Committee has. It is primarily a technical review committee that advises Council on traffic related matters. TEAG also considers items where TfNSW maintains its control, such as speed limits, clearways and traffic signals, or items for which TfNSW does not have control such as planning of future projects.

2. The most recent meeting of the TEAG was held on 8 November 2023. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green and Patricia Prociv. The minutes of that meeting and the reports to that meeting are provided at Attachments 1 and 2 of this report.

ISSUES/OPTIONS/CONSEQUENCES

3. The recommendations from the TEAG meeting are provided below.

ITEM NO

ITEM 2311 B1 – HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS

Recommendation from Traffic Engineering Advisory Group:

That the update regarding improvements on Hill Road, Wentworth Point be noted.

Unanimous support.

ITEM 2311 B2 – DARCY ROAD AT CUMBERLAND HIGHWAY, WENTWORTHVILLE – PROPOSED UPGRADE OF INTERSECTION

Recommendation from Traffic Engineering Advisory Group:

1. That Option 1 from the Bitzios Consulting report be the preferred longer-term option to reduce traffic congestion at the intersection of Darcy Road and Cumberland Highway, Wentworthville. This option includes road widening to provide 3 lanes on the eastern approach to the intersection.

2. That the Lord Mayor write to the NSW Minister for Transport and the Secretary TNSW, as previously resolved by Council, with the aim of constructing, as a priority, Option 1.

Unanimous support.

ITEM 2311 B3 – UPDATED DESIGNS FOR LINE MARKING OF DRIVEWAYS ON LOCAL ROADS

Recommendation from Traffic Engineering Advisory Group:

That the updated designs for line marking at driveways as shown in the report be approved.

Unanimous support.

ITEM 2311 B4 – PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

1. That the Projects Lists for proposed traffic works be received and noted.

2. That the two (2) traffic projects that have been completed since the last TEAG meeting be noted.

Unanimous support.

BUSINESS ITEM:

ITEM 2311 B5 – HILL ROAD AND BENNELONG PARKWAY – PROPOSED TEMPORARY AT-GRADE PEDESTRIAN CROSSING AND SPEED CUSHION

That Council note that a proposal for an at-grade pedestrian crossing and speed cushion in Hill Road, Wentworth Point at the slip lane into Bennelong Parkway will be referred for approval through the Parramatta Traffic Committee items considered under Delegated Authority.

Unanimous support.

CONSULTATION & TIMING

LEGAL IMPLICATIONS FOR COUNCIL

5. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

6. The financial comments for each item are provided below.

ITEM
2311 B1	This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this report has no financial impact upon Council's budget.
2311 B2	This report presents the findings of the traffic modelling study undertaken to reduce traffic congestion and improve efficiency at the signalised intersection of Darcy Road and Cumberland Highway, Wentworthville. In accordance with Council’s resolution, this report is to be forwarded to TfNSW for investigation and reply to Council. As such, this item has no impacts on Council’s budget at this stage.
2311 B3	There are no changes proposed to the current financial arrangements for line marking at driveways. This report provides designs for line marking across driveways. Council can undertake the works on behalf of residents and businesses subject to fees being paid in accordance with Council’s Fees and Charges Schedule which is currently $342 for the first driveway and $237 for the second and subsequent driveways. This fee does not cover maintenance of the line marking. Residents and businesses may also undertake the works independently of Council subject to conditions.
2311 B4	There are no financial implications to Council as a result of this report.
2311 B5	This item is to only provide an update to Councillors that a proposal for the installation of an at-grade pedestrian crossing and speed cushion will be referred to the Parramatta Traffic Committee items considered under Delegated Authority. Accordingly, there is no direct financial implications arising from this item.

7. There is no financial impact on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	TEAG 2311 Minutes for the Traffic Engineering Advisory Group meeting held on 8 November 2023	5 Pages
2 ⇩	TEAG 2311 Item Reports for the Traffic Engineering Advisory Group meeting held on 8 November 2023	86 Pages
3 ⇩	TEAG 2311 Attachment 3 Consultation and Timing for Traffic Engineering Advisory Group meeting held on 8 November 2023	6 Pages

REFERENCE MATERIAL

Council 11 December 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT CBD Footpaths Audit and Pavement Replacement Program

REFERENCE F2022/03176 - D09184640

REPORT OF Coordinator Infrastructure Asset Plan

CSP THEME: Green

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to provide an update on the resolution of Council relating to Item 14.1 of the Council meeting held on 22 August 2022 regarding CBD footpath audit and pavement replacement program.

RECOMMENDATION

(a) That Council receives and notes the report.

(b) That Council requests the Chief Executive Officer to explore additional revenue opportunities to increase the budget allocation for the Footpath Renewal Program (FRP) in Council’s Long Term Financial Plan (LTFP) by up to $2.7 million over 3 years starting from FY26.

BACKGROUND

1. Council, at its meeting held on 22 August 2022 resolved to receive a report outlining the footpath audit report (condition assessment) of CBD footpaths.

2. Council owns and manages nearly 900 km of footpath covering approximately 1.5 million sqm of footpath area across the LGA. This includes about 50 km of footpath covering approximately 160 thousand sqm of footpath from the Parramatta City Centre (Parramatta CBD).

3. The footpath condition assessment was completed in late June 2023. The entire City of Parramatta (CoP) Local Government Area (LGA) was surveyed, which included pathways on road reserves, parks, open spaces, and reserves.

4. The assessment involved inventory verification, measurement, defect identification, condition rating, and video imagery/digital recording of assets by segments.

5. The condition assessment data and usage information are used to develop the footpath renewal and repair program to address any immediate safety concerns and meet the desired level of service for FY2023/24 and beyond.

ISSUES/OPTIONS/CONSEQUENCES

6. Council’s management of footpath network is guided by the Road and Transport Asset Management Plan (AMP) that defines the need for periodic condition assessment of the assets, review of the desired Level of Service (LOS) and development and implementation of short (annual), medium (4 year) and long term (10 year) renewal and maintenance program.

7. There are established technical guidelines and standards to undertake condition rating of public assets. Road and Transport AMP provides general guidance on the expected asset condition and necessary intervention to achieve desired level of service as outlined in Table 1 below.

Table 1. Footpath Condition Rating and Treatment Strategy

Condition	Rating	Description	Life consumed (%)	General Treatment/Action
1	Excellent	No work required	0-15%	Maintain
2	Good	Minor wear and tear, no short-term failure risk	15-40%	Maintain
3	Satisfactory/Fair	Optimum Service Level Deterioration evident and minor defects.	40-65%	Maintain/repair
4	Poor	Below Service Level. Significant defects and failures are likely in the short term.	65-90%	Replace
5	Very Poor	Failed. Asset Unserviceable needs renewal immediately.	90-100%	Make safe and replace

8. According to the condition assessment report, overall footpath condition in the Parramatta LGA is satisfactory with 82% of footpaths being either satisfactory (Condition 3) or better. The survey indicates 1 % (7,767 sqm) of footpaths are in very poor condition (Condition 5) requiring immediate intervention (Figure 1).

Figure 1. Footpath Condition Status of Parramatta LGA

9. The report also highlights that 86% of the footpaths within the Parramatta City Centre are either satisfactory or better. The remaining 14 % (7,775 sqm) of footpaths from 40 locations are in poor condition (Condition 4) requiring intervention (Figure 2).

Figure 2. Footpath Condition Status of Parramatta City Centre

10. Council has undertaken further investigation of these 40 sites and identified 10 locations (1,965 sqm) as higher priority (Appendix A & B) based on safety requirements, foot traffic and asset condition. These works are programmed for FY2023/24 and FY2024/25 to be delivered under Council’s existing Footpath Replacement Program (FRP) (Table 2).

11. Replacement of all identified footpaths within the Parramatta City Centre are programmed to meet the requirements of the Public Domain Guideline Paving Strategy. Upcoming developments in the vicinity in the short to medium term, utility restoration works, and Council’s own Capital Works Program were reviewed and considered to avoid conflicts as well as to utilise opportunities for conditioning to proposed development activities.

Table 2. Parramatta City Centre Footpath – High-Priority Sites

Footpath Program, High Priority Sites - Delivery FY2023/24
Street Name	From	To	Side	Area (m2)	Existing Path	Public Domain Guideline Paving Strategy	Cost
Church Street	Argyle Street	Darcy street	West	132	Brick Pavers	Granite flagstone	$82,630
Wigram Street	Parkes Street	Hassall Street	West	88.2	Asphalt	Concrete Paver	$50,200
Hunter Street	Pitt Street	#4-14	North	252	Concrete	Concrete Paver	$127,920
Pitt Street	Park Pde	Hunter Street	East	260	Concrete Paver	Concrete Paver	$122,665
Pitt Street	Park Pde	Hunter Street	West	220	Concrete	Concrete Paver	$102,800
Total							$486,215
Footpath Program, High Priority Sites - Delivery FY2024/25
Campbell Street	O'Connell Street	Driveway	North	161	Brick Pavers	Concrete Paver	$85,400
O'Connell Street	Campbell Street	Great Western Highway	West	72	Concrete	Concrete Paver	$34,850
Ada Street	Station Street East	Wigram Street	South	185.3	Asphalt	Concrete Paver	$91,100
George Street	Charles Street	#140	North	390	Brick Pavers	Granite flagstone	$245,310
Charles Street	George Street	Philip Street	West	204.16	Brick Pavers	Concrete Paver	$110,050
Total							$566,710

12. Delivery of the footpath replacement works at the remaining 30 sites are recommended to be programmed over three financial years (from FY26 to FY28) with provision of additional financial resources discussed in this report.

CONSULTATION & TIMING

Stakeholder Consultation

13. Council’s Planning and Design directorate were consulted for necessary information about the Strategic Public Domain Delivery Program, existing and potential development activities within the City Centre and potential funding available to undertake the footpath replacement program.

Councillor Consultation

14. Rosehill and Parramatta ward Councillor were fully briefed on the outcome of the footpath audit report and the proposal included in this report on 8 November 2023 and 22 November 2023 respectively. The proposal was attached to the presentation that was part of the respective ward Councillor update.

LEGAL IMPLICATIONS FOR COUNCIL

15. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. Council’s Long Term Financial Plan (LTFP) includes provision of $1.7 million per year to deliver the Footpath Renewal Program (FRP) across the LGA.

17. Total cost of footpath replacement of 40 identified sites within the Parramatta City Centre are estimated to be $7.8 million. These works need to be prioritised and delivered over the next five years to avoid severe pedestrian safety risks and preserve aesthetic value of the city.

18. The total cost of the 10 high priority sites being delivered over FY24 and FY25 as discussed in item 0 above is $1.1 million. This is being funded through Council’s existing Footpath Renewal Program (FRP).

19. An additional $1.5 million ($ 0.5 million each year over FY26-FY28) can be provisioned from the existing FRP to deliver remaining 30 sites.

20. Council’s Strategic Public Domain Delivery Program also includes provision of $2.5 million which can be utilised to deliver the footpath replacement.

21. Total funding available from existing program and provisions as outlined in items 0, 0 and 0 above is $5.1 million.

22. Therefore, there is a funding shortfall of $2.7 million required over FY26-FY28 based on the cost estimate discussed in item 0 and existing funding provisions discussed in item 0 above.

23. It is recommended that Council directs the Chief Executive Officer to explore additional revenue opportunities to increase budget provision of the Footpath Renewal Program (FRP) in Council’s Long Term Financial Plan (LTFP) by an additional $2.7 million over 3 years starting from FY26.

Jatish Singh

Coordinator Asset Management Plan

John Angilley

Chief Financial and Information Officer

James Smallson

A/Executive Director, City Assets & Operations

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Appendix A – Parramatta City Centre Footpath Replacement Priority Map
2 ⇩	Appendix B – Parramatta City Centre Footpath Replacement priority List (40 Sites)

Item 13.4 - Attachment 2

Appendix B – Parramatta City Centre Footpath Replacement priority List (40 Sites)

Appendix B – Parramatta City Centre Footpath Replacement priority List (40 Sites)

CBD Footpath List (40 Sites)
STREET NAME	FROM	TO	SIDE	AREA	Public Domain Guideline Paving Strategy
Wigram Street	Parkes Street	Hassall Street	West	88.2	Concrete Paver
Ada Street	Station Street East	Wigram Street	North	198.9	Concrete Paver
Ada Street	Station Street East	Wigram Street	South	185.3	Concrete Paver
Marion Street	Jubilee Lane	Station St West	North	733.7	Concrete Paver
Marion Street	Jubilee Lane	Church Street	North	13.8	Concrete Paver
Marsden Street	Argyle Street	Great Western Highway	West	1388.6	Concrete Paver
Church Street	Boundary St	Great Western Highway	West	1618.74	Granite flagstone
O'Connell Street	Camplell Street	Argyle Street	West	815.1	Concrete Paver
O'Connell Street	Argyle Street	Hunter Street	East	117	Concrete Paver
O'Connell Street	Argyle Street	Hunter Street	West	319.8	Concrete Paver
Ross Street	Villiers Street	Church Street	South	332.1	Asphalt
Ross Street	O'Connell Street	Trott Street	North	229.4	Asphalt
Ross Street	Trott Street	Villiers Street	North	300.7	Asphalt
Ross Street	O'Connell Street	Villiers Street	South	64.5	Asphalt
Trott Street	Ross Street	Grose Street	West	176.4	Asphalt
Grose Street	Church Street	Villiers Street	North	192	Asphalt
Villiers Street	Grose Street	Ross Street	East	144	Asphalt
Villiers Street	Grose Street	Fennell Street	East	345.6	Asphalt
Villiers Street	Ross Street	Victoria Street	West	423	Asphalt
Villiers Street	Fennell Street	Harold Street	East	423	Asphalt
Lamont Street	Sorrell Street	Dead End	South	163.2	Concrete Paver
Horwood Place	Phillip Street	George Street	Both	907.8	Granite flagstone
Union Street	Charles Street	Angus Lane	South	463.6	Concrete Paver
Pitt Street	Campbell Street	Argyle Street	East	367.4	Concrete Paver
Great Western Highway	Church Street	O'Connell Street	North	1302	In-situ concrete
Campbell Street	Church Street	Marsden Street	North	925	Concrete Paver
Argyle Street	Marsden Street	Church Street	South	694.2	Concrete Paver
Anderson Street	Marion Street	Parkes Street	West	127.5	Concrete Paver
Anderson Street	Marion Street	Parkes Street	East	972.4	Concrete Paver
Lansdowne Street	Marsden Street	Church Street	North	117	Concrete Paver
Lansdowne Street	Marsden Street	Church Street	South	134.4	Concrete Paver
Dixon Street	Inkerman Street	Church Street	North	690	Concrete Paver
Charles Street	George Street	Philip Street	West	368	Concrete Paver
Pitt Street	Great Western Highway	Campbell Street	East	195.7	Concrete Paver
Valentine Avenue	Argyle Street	Parkes Street	East	525	Concrete Paver
Valentine Avenue	Argyle Street	Parkes Street	West	642.2	Concrete Paver
Erby Place	Phillip Street	Dead End	West	79.5	Granite flagstone
George Khattar Ln	PHILLIP ST	WILDE AV	West	63	Granite flagstone
George Khattar Ln	PHILLIP ST	WILDE AV	East	69	Granite flagstone
PY- Jubilee Park	18A Marion Street		West	49.5	In-situ concrete

Council 11 December 2023 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT 2024 Annual Community Grants Program

REFERENCE F2022/03176 - D09149966

REPORT OF Community Capacity Building Officer

PREVIOUS ITEMS 13.6 - 2024 Community Grants Program - Council - 14 Aug 2023 6:30PM

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

To seek endorsement of the proposed funding allocations under the 2024 City of Parramatta Community Grants Annual Round.

RECOMMENDATION

(a) That Council notes the applications received in the annual round of the 2024 Community Grants Program in Attachment 1.

(b) That Council adopts the expenditure recommended by the Grants Committee for the annual round of the 2024 Community Grants in Attachment 2.

(c) That Council notes the status of grants made in the Quarterly Community Grants Program and Parramatta Representative Sports Grant in Attachment 4.

(d) That, Council delegates authority to the Chief Executive Officer to disburse funds to successful applicants.

BACKGROUND

1. In order to achieve its strategic community objectives, Council offers funding to the community through a number of grant programs. These grants are administered under Council’s Grants and Donations Policy which sets out the principles, procedures and responsibilities to ensure that these programs are run in an efficient, effective and ethical manner.

2. The Community Grants program is administered by the Community Capacity Building team within the Social and Community Services unit. However, Council Officers from various teams act as subject matter experts for different funding categories.

3. Council’s Grants Committee meets to provide advice and guidance on the design of grant programs and reviews the outcomes of assessment processes of major grants programs, providing recommendations for the consideration of Council, consistent with the roles and responsibilities described within the Grants and Donations Policy, Grants and Donations Procedures and Grant Program Guidelines.

4. At its 14 August 2023 meeting, Council resolved to allocate the following funds through its grants program.

Category	Funding pool	Funding cap	Time frame
Community Capacity Building	$225,000	$10,000 Additional funds can be applied for to a funding cap of $20,000	Annual round
Growing Social Enterprise in Parramatta	$75,000	$25,000	Annual round
Creative Projects	$60,000	$20,000	Annual round
Cultural Heritage and History Projects	$20,000	$5,000	Annual round
Parramatta Artist Studio Creative Fellowship	$20,000	One Fellow	Annual round
Community Events	$75,000	$10,000	Annual round
Categories not in the Annual round
Small Grants Fund	$40,000	$2,000	Quarterly round
Parramatta Sport & Recreation Grants	$30,000	$2,000	Quarterly round
Parramatta Representative Sport Grants	$30,000	$1,000	Open all year
Additional category for 2024
2024 Youth Week Grants	$20,000	$2,000 Additional funds can be applied for to a funding cap of $5,000 (for partnership programs)	One-off round

5. Applications for the 2024 Annual round of the Community Grants opened on Monday 28 August 2023 and closed on 2 October 2023.

6. Council received a total of ninety-one eligible applications in the Annual round, with the total amount of funding sought across all categories being $1,359,133.86. All applications are listed in Attachment 1.

ISSUES/OPTIONS/CONSEQUENCES

7. All grant applications received had their eligibility determined, and once qualified, assessed by category-specific assessment panels. Panel members were drawn from the Community Capacity Building, Parramatta Artists’ Studios, Research and Collections Services, and Events and Festivals teams including external social enterprise experts. Attachment 2 – Recommendations for funding 2024 Community Grants Annual Rounds.

8. At the Grant Committee’s meeting on 9 November 2023, all applications endorsed by the Panels were also endorsed by the Committee without amendments. This includes forty-two applications representing a disbursement of funds, totaling $475,000. This is outlines in Attachment 2.

9. In making these recommendations, the Grants Committee have reallocated some funds between categories as discussed below:

a. Under the Parramatta Artists’ Studio Creative Fellowship Fund only one applicant can be successful and receive $20,000. In assessing the applications, the Grants Committee identified that the second ranked application, Owen Leong (PAS24-16) was worthy of being awarded a $10,000 Creative Skills Development Grant. The Creative Skills Development Grant has been offered in previous years, as an opportunity to assist local artists without compromising the uniqueness and prestige of the one individual awarded the Creative Fellowship.

The applicant receiving the offer will need to submit a skill development proposal as part of his acceptance of the funding offer, which will be reviewed by the category’s assessment panel. The Director of the Parramatta Artist Studios will confirm that the requirements of this offer have been met before funds are disbursed. It is noted that receiving this Creative Skills Development Grant will not affect recipients’ eligibility to apply for the Creative Fellowship in future years.

b. Under the Growing Social Enterprise in Parramatta Category, the Grants Committee recognised the application by Convict Fitness (GSE24-2) and has changed the partial amount of $8,000 to $16,985 utilising funds from other funding categories.

10. Council Officers will continue to monitor and support grant recipients to ensure the best outcomes from funded projects and across the whole grants program. Attachment 3 – proposed guidelines for officers to use when monitoring and supporting recipients.

11. At the 23/24 Financial Year, the Quarterly Grants Program (Small Grants, Sport and Recreation Grants and Representative Sport Grants categories), Council has received thirty-eight applications. Twenty-one of these applications have been funded and a further sixteen applications from the last quarter are pending assessment and approval. Attachment 4 - details of the successful grant recipients.

12. Sufficient budget exists to meet the anticipated applications in the next two quarters of this Financial Year.

CONSULTATION & TIMING

Stakeholder Consultation

13. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
August 2023 - September 2023	Potential applicants	Information sessions held and questions asked about grants process	Support provided as requested and as appropriate	Community Grants Officer
September 2023 – October 2023	Finance Team	Council’s Finance team conducted financial due diligence of the supporting documents provided by applicants.	Only applications that passed the financial due diligence were progressed.	Community Grants Officer

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
9 November 2023	Grants Committee	Councillors were provided with an overview of the grant categories and recommendations for funding. Outcome of Committee discussions reflected in Council Report Recommendations	Final recommendations to be reported to Council.	Group Manager Social and Community Services

LEGAL IMPLICATIONS FOR COUNCIL

15. There are no legal implications for Council associated with this report. The content of the revised Policy remains in line with the requirement of Section 356 of the Local Government Act.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

17. All funding associated with the 2024 Community Grants program is allocated within existing endorsed budgets in the Community Services Directorate.

18. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL

Funding Source	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL

Lucy Brotherton

Community Capacity Building Officer

John Angilley

Executive Director Finance & Information

Jon Greig

Executive Director Community Services

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	ATTACHMENT 1 - Applications Received - 2024 Community Grants Annual Round	6 Pages
2 ⇩	ATTACHMENT 2 - Recommendations for Funding - 2024 Community Grants Annual Round	8 Pages
3 ⇩	ATTACHMENT 3 - Proposed Guidelines for Grant Recipient Acknowledgment of Council	1 Page
4 ⇩	ATTACHMENT 4 - Current Status of the Quarterly and Representative Sports Grants programs - 2023-24 Community Grants program	5 Pages

REFERENCE MATERIAL

Council 11 December 2023 Item 13.7

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT 2024 Environmental Education Grants

REFERENCE F2022/03176 - D09207426

REPORT OF Manager Sustainability & Waste; Acting Manager Environmental Sustainability

CSP THEME: Green

workshop/briefing date: NIL

PURPOSE:

To seek approval for the proposed funding allocations under the 2024 City of Parramatta Environmental Education Grants Program.

RECOMMENDATION

That Council approves the expenditure endorsed by the Grants Committee for the 2024 round of Environmental Education grants as summarised below:

School	Grant Allocation	Total Funding Recommended
Parramatta East Public School (Dundas Ward)	· $9,250 Kitchen Garden Program · $2,000 Environmental Education Excursion	$11,250
Epping Public School (Epping Ward)	· $9,250 Kitchen Garden Program	$9,250
Epping After School Care, Epping Public School (Epping Ward)	· $2,000 Address food waste issues by composting and worm farming	$2,000
Toongabbie Public School (Parramatta Ward)	· $9,250 Kitchen Garden Program · $2,000 Cycling skills and safety	$11,250
Cumberland High School (North Rocks Ward)	· $2,000 Composting, Recycling, and Sorting Waste for Reuse · $2,000 New gardens which will grow natives and bushfood species	$4,000

BACKGROUND

1. In May 2023, Council resolved to approve the Environmental Education Grants program for the 2023 calendar year. Leading up to this decision, Council’s Grants Committee recommended that the timing of the grants be changed in future years to ensure expenditure could occur in the financial year that the budget was allocated. As a result, applications for the 2024 grants program were recently invited with commencement of successful grant projects to occur from Term 1 (February) 2024.

2. The Environmental Sustainability Team has set aside $37,750 of its Environmental Education project budget for school environmental grants across the City of Parramatta local government area (LGA).

3. In 2024 the Environmental Education Grants, aims to increase the uptake of projects associated with kitchen gardens, cycling, biodiversity-based citizen science projects, and improved school ecosystems. All education institutions were invited to apply including early learning centres, primary schools, secondary schools, and after-school care services across the LGA.

ISSUES/OPTIONS/CONSEQUENCES

4. Promotion of the grants program was conducted during Term 3 of this calendar year. This is a change from previous years where grants were traditionally open in Term 1 of the new school year. Teacher feedback indicated that they had more time to consider the project ideation and design in Term 4 of the school year. Term 1 is typically busier for teachers and administrators.

5. Promotion of the grants occurred through:

a) Sustainable Schools Network mail list on 13 September 2023 and 9 October 2023, however, many regular teachers who participate in the Sustainable Schools Network Meetings and/or who receive our online marketing, were already aware of the annual grants program;

b) Council’s Sustainability Matters eNewsletter with over 1000 subscribers;

c) Social media posts via our Liveable Parramatta Facebook page;

d) Personalised emails and letters to every school principal and teacher on the Council’s contact list.

6. Applications opened on 14 September 2023 and closed on 20 October 2023. Approved projects are required to be completed by December 2024, with final written reports due by 15 December 2024.

7. The 2024 Environmental Education grants consist of two parts:

a) The Schools Kitchen Garden Program - up to $27,750 in funding with $9,250 (subsidy) available for up to three schools; and

b) General Environmental Grants Program - up to $10,000 in funding with $2,000 available across five schools, with this year’s focus on cycling, biodiversity, and improving local ecosystems.

8. Schools were given detailed information regarding the funding structure and eligibility criteria. Each school was eligible to apply for one Kitchen Garden Program grant and up to two General Environmental Education grants through a standardised application form. Only two applications were permitted per school, with each application requiring a separate application form. Two applications under the Environmental Education grant stream were permitted, however, the projects must target different environmental areas.

9. The Kitchen Garden Program is provided by specialist educators at the Penrith Lakes Environmental Education Centre (Penrith Lakes EEC) who manage the distribution of teaching staff and resources to the successful schools. Schools are also expected to contribute $5,000 towards the total program cost. This covers a Penrith Lakes EEC Kitchen Garden (Department of Education Qualified) teacher to attend one day per week at each school.

10. The General Environmental grants are paid as a one-off grant to be managed by the school during the 2024 calendar year (including school holiday programs provided they are run by the school-on-school property).

11. A panel of three (3) staff members assessed each application against the weighted criteria. The resulting report was prepared for consultation and endorsement from the Council’s Grants Committee on 9 November 2023.

12. Overall, the Council received nine (9) applications from six (6) schools. All applications were deemed eligible except Oatlands Public school who provided insufficient detail and could not commit financially to the Kitchen Garden Program in 2024. Council’s Environmental Education Officer has instead provided them with a Native Beehive and access to our Waste Education incursion program, all free of charge.

13. Table 1 shows the final allocation of Environmental Education grants and recommended funding endorsed by Council’s internal Grants Committee.

Table 1 - 2024 Funding Recommendations

School	Grant Allocation	Total Funding Recommended
Parramatta East Public School (Dundas Ward)	· $9,250 Kitchen Garden Program · $2,000 Environmental Education Excursion	$11,250
Epping Public School (Epping Ward)	· $9,250 Kitchen Garden Program	$9,250
Epping After School Care, Epping Public School (Epping Ward)	· $2,000 Address food waste issues by composting and worm farming	$2,000
Toongabbie Public School (Parramatta Ward)	· $9,250 Kitchen Garden Program · $2,000 Cycling skills and safety	$11,250
Cumberland High School (North Rocks Ward)	· $2,000 Composting, Recycling, and Sorting Waste for Reuse · $2,000 New gardens which will grow natives and bushfood species	$4,000

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

· 13 September 2023

· 9 October 2023

City of Parramatta School Community

Opportunity to clarify the grant application process and criteria

Council response based on individual questions as they arose

Environmental Education Officer/ Sustainability Officer

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
9 November 2023	Councillor Grants Committee	Councillors were provided with an overview of the grant categories and recommendations for funding.	Final recommendations to be reported to Council.	Manager Environmental Sustainability

LEGAL IMPLICATIONS FOR COUNCIL

16. There are no legal implications for Council as a result of this report. As per the Grants and Donations Policy, all recipients are required to sign a Funding Agreement prior to funds being distributed. Funding Agreements include requirements around reporting and consequences for non-compliance.

FINANCIAL IMPLICATIONS FOR COUNCIL

17. If the Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications. The grant funding amount of $37,250 is within the current FY2023/2024 operating budget of Sustainability and Waste (Operating Project 110930 – Environmental Education Program).

18. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil

Funding Source	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil

Funding Source	Nil	Nil

CAPEX	Nil	Nil
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil

Anthony Collins

Manager Sustainability & Waste

James Smallson

Acting Executive Director City Assets & Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 11 December 2023 Item 13.8

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Post Exhibition: Adoption of First Nations Strategy 2024-2029

REFERENCE F2022/03176 - D09152370

REPORT OF Community Capacity Building Manager; Student Project Officer

PREVIOUS ITEMS 13.3 - Public Exhbition of Draft First Nations Strategy 2024-2029 - Council - 11 Sep 2023 6:30PM

CSP THEME Fair and Welcoming

workshop/briefing date:

4 July 2022

22 February 2023

26 April 2023

4 September 2023

PURPOSE:

To brief Council on the public exhibition outcomes and recommend Council’s adoption of the First Nations Strategy 2024-2029

RECOMMENDATION

(a) That Council notes the community feedback (as summarised in this report) received during the public exhibition of the Draft First Nations Strategy 2024-2029 as per Attachment 1.

(b) That Council adopts the final First Nation Strategy 2024-2029 as per Attachment 2.

(c) That Council endorses the Recognition of and Commitment to the Dharug People statement on pages 4 and 5 of the First Nations Strategy and for this statement to be used across other Council strategic documents.

(d) That Council thank all those who have taken part in workshops and provided feedback throughout the development of the Strategy.

(e) That the Chief Executive Officer be delegated authority to make minor editorial amendments or adjustments of a non-policy nature to this Strategy.

BACKGROUND

1. Since the completion of the City of Parramatta Stretch Reconciliation Action Plan (2017-2020), Council has been engaging with key external and internal stakeholders on the development of Council’s inaugural First Nations Strategy.

2. Council achieved 80% implementation of actions and targets from the Stretch Reconciliation Action Plan. These outcomes were reported to Reconciliation Australia (RA) and showcased in the Council Annual Report of the same year.

3. The First Nations Strategy 2024-2029 development process commenced in early 2022. A key feature throughout the process has been stakeholder engagement both externally and internally,

4. This report presents the draft First Nations Strategy 2024-2029 for final approval following 4 weeks of public exhibition and incorporation of submission feedback.

SUMMARY OF EXHIBITION

5. A Public Exhibition period of four weeks was conducted on the Draft First Nations Strategy 2024-2029 from 18 September to 17 October 2023.

6. Online engagement included the following activities:

a. Participate Parramatta

b. Electronic Direct Mail

c. Digital Screens

7. The community were given the opportunity to make submissions through the following methods via:

a. An online submission form on Participate Parramatta (Council’s online engagement portal)

b. Email or postal submission

c. Providing a verbal submission

d. An in-person community forum*

* Due to insufficient interest in the community forum, Council cancelled this event.

8. Key data from these activities during Public Exhibition include:

a. Public Exhibition page on Participate Parramatta for City of Parramatta’s draft First Nations Strategy received 861 views by 411 unique visitors. This resulted in:

i. 335 aware stakeholders (number of unique visitors who have viewed the project page, minus any visitors who have undertaken any activity e.g. downloaded a document, viewed a video, completed a survey etc.).

ii. 87 informed stakeholders (any unique visitor who viewed a latest news item, viewed a document, viewed a video, or viewed a FAQ minus any user that has engaged e.g.: done a poll, survey, ideas wall, interactive mapping, interactive document, forum).

iii. 8 engaged stakeholders (any unique visitor who has completed a poll, survey, ideas wall, interactive mapping, interactive document, or forum).

iv. Overall, approximately 47,721 people saw the opportunity to share feedback based on the data captured from the following communications and engagement channels.

v. Eleven submissions received: eight submissions were received via the online submission form on the Participate Parramatta project page; and three submissions were received directly via email.

b. Ngurra Advisory (Aboriginal controlled consultancy engaged to deliver Stage 1 stakeholder engagement activities and then again in Stage 2) also held a discrete face-to-face meetings and phone conversations with First Nations Stakeholders. This resulted in a number of recommendations being submitted to Council as outlined in Attachment 1.

EXHIBITION RESPONSE SUMMARY

9. Overall, public submissions were positive and some clear themes such as the:

· Strategy being a step in the right direction

· Strategy being well thought out including the process undertaken to develop it

· Pillars being clear and important

· Positive intent of the actions

· Desire to see a stronger connection between Parramatta River and Dharug

· Desire to see a stronger focus on and expression of Council’s commitment to First Nations people in the wording of actions

· Strong alignment of the Strategy with National Health Preventative strategies

10. A smaller number of non-supportive submissions were made and these are included in Attachment 1.

11. This information is reflected in Attachment 1 and supports the approach Council has presented in the First Nations Strategy. A small number of non-supportive submissions were made and these are included in attachment. The actual First Nations Strategy document has been updated with changes to the wording of some of the actions to better reflect the focus on First Nations people; whether the action was targeted at community or Council staff; and to make the language used in the actions more accessible. The final document is presented in Attachment 2.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

18 September to 17 October 2023

Public Exhibition of the Draft First Nations Strategy – general community

As per Attachment 1.

As per points outlined in “Summary of Exhibition” section & outlined in Attachment 1

Community Capacity Building Team – Community Services

Research & Engagement Team – City Engagement & Experience

November 2023

First Nations Advisory Committee

Endorsement of final First Nations Strategy document provided by committee members

Committee feedback is reflected in the final version of the First Nations Strategy presented at Attachment 2 for Council approval

Community Capacity Building Team – Community Services

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
No consultation since Council report of 11 Sept 2023

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

16. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	nil	nil	nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	nil	nil	nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Rodrigo Gutierrez

Community Capacity Building Manager

John Angilley

Executive Director Finance & Information

Jon Greig

Executive Director Community Services

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	ATTACHMENT 1 - First Nations Strategy Stage 2 Consultations - Council Officer Response to Feedback	14 Pages
2 ⇩	ATTACHMENT 2 - City of Parramatta First Nations Strategy 2024-2029

REFERENCE MATERIAL

Council 11 December 2023 Item 13.9

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.9

SUBJECT Post Exhibition: Adoption of Tower Crane Policy and Hoarding Policy

REFERENCE F2022/03176 - D09173242

REPORT OF Policy Officer

CSP THEME: Fair

workshop/briefing date: Policy Review Committee – 28 June 2023

Policy Review Committee – 26 July 2023

PURPOSE:

The purpose of this report is to seek Council’s endorsement to adopt the Tower Crane Policy and Guidelines and the Hoarding Policy and Guidelines.

RECOMMENDATION

(a) That Council notes that no submissions were received following public exhibition of the Tower Crane Policy and Guidelines and Hoarding Policy and Guidelines.

(b) That Council adopts the Tower Crane Policy and Guidelines and the Hoarding Policy and Guidelines, as attached to this report.

BACKGROUND

1. On 23 October 2023, Council resolved to place the Tower Crane Policy and Guidelines and Hoarding Policy and Guidelines on public exhibition for a period of 28 days.

2. The documents were placed on public exhibition from 30 October 2023 until 27 November 2023. Submissions on the Policy were invited from members of the public by contacting Council’s Governance Team directly or by using Council’s Participate Parramatta portal. Printed copies of exhibition materials were also made available for viewing at Council’s library branches and Customer Service Centre.

ISSUES/OPTIONS/CONSEQUENCES

3. In total the Participate Parramatta page for the Tower Crane Policy and Guidelines and the Hoarding Policy and Guidelines received 226 views, however, there were no submissions from members of the public.

4. However, following public exhibition, minor administrative amendments were applied to the draft Hoarding Guidelines to address feedback from Legal Services. These amendments consist of grammatical edits (e.g., clarified phrasing, legal punctuation and capitalisation) and corrections to references, and are presented as track changes for reference at Attachment 5.

5. The final Tower Crane Policy and Guidelines and Hoarding Policy and Guidelines recommended for adoption are provided at Attachments 1 to 4.

6. Council currently maintains a combined Hoarding and Tower Cranes Policy. The presented draft Tower Crane Policy and draft Hoarding Policy must be adopted concurrently to ensure that Council maintains policy provisions for both subject areas.

CONSULTATION & TIMING

Stakeholder Consultation

7. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
30 October – 27 November 2023	Public Exhibition	No submissions received during Public Exhibition period.	Noted	Governance + Regulatory Services

Councillor Consultation

8. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
28 June 2023	Policy Review Committee	Councillors considered the draft Tower Crane Policy and Guidelines, and did not propose any further amendments.	Noted	Regulatory Services
28 June 2023	Policy Review Committee	Councillors provided feedback on the draft Hoarding Policy and Guidelines. Councillors recommended the following: a. Hoarding Policy, clause 2.1: To the end of the Purpose statement, add “which must include a Visual Activation component”. b. Hoarding Policy, clause 3.5: To increase prominence of Visual Activation requirements, move existing sub-clause (f) to be sub-clause (a). c. Hoarding Guidelines: Requested for staff to undertake further research to align the direction of Part 4 with the specifications for visual activation set out in the City of Sydney’s Guidelines for Hoardings and Scaffolding 2017, including requirements for creative artworks or heritage graphics.	Recommended amendments incorporated into draft Hoarding Policy. Feedback regarding Hoarding Guidelines used to inform further research and internal consultation. Part 4 updated to align with direction of City of Sydney’s Guidelines for Hoardings and Scaffolding 2017.	Regulatory Services
26 July 2023	Policy Review Committee	Councillors considered the revised draft Hoarding Guidelines (Part 4 – Embellishment Design Specifications for Hoardings). Councillors did not propose any further amendments.	Noted. Final draft submitted to Legal Services for technical review.	Regulatory Services

LEGAL IMPLICATIONS FOR COUNCIL

9. The drafts as recommended to be adopted were reviewed by Council’s Legal Services Unit, and do not present any substantive changes.

FINANCIAL IMPLICATIONS FOR COUNCIL

10. A budget for Commissioned Art Works is to be requested for the 24/25 FY and the 25/26 FY so that approved and licensed commissioned art works are able to be used on large development hoardings. Licenses will be charged to the Developer to recoup art expenses. This will be included in the next two FY Budget Reviews for endorsement by Council.

11. The table below summarises the financial impacts on the budget arising from approval of this report. Revenue for licensed art works is estimated only, but indicative of 5 x applications @ $30,000 for 24/25 and 6 x applications for 25/26 Financial Years (FY).

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue			$150,000	$180,000
Total Revenue			$150,000	$180,000

Funding Source			New	New

Operating Result
External Costs
Internal Costs			$250,000	$300,000
Depreciation
Other
Total Operating Result			$100,000	$120,000

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Melissa McIsaac

Policy Officer

Paul Lyth

Group Manager Regulatory Services

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	For Adoption - Tower Crane Policy 2023	6 Pages
2 ⇩	For Adoption - Tower Crane Guidelines 2023	9 Pages
3 ⇩	For Adoption - Hoarding Policy 2023	5 Pages
4 ⇩	For Adoption - Hoarding Design and Installation Guidelines 2023	57 Pages
5 ⇩	For Information - Draft Hoarding Guidelines with markup of Legal Services administrative edits	58 Pages

REFERENCE MATERIAL

Council 11 December 2023 Item 13.10

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.10

SUBJECT Post Exhibition: Adoption of Shannons Paddock Landscape Masterplan

REFERENCE F2022/03176 - D09195225

REPORT OF Senior Open Space and Natural Resource Officer

CSP THEME: Green

workshop/briefing date: Nil

PURPOSE:

To report to Council the feedback received from public exhibition of the draft Shannons Paddock Landscape Masterplan, to note the changes resulting from the public exhibition and to recommend the final Shannons Paddock Landscape Masterplan for approval.

RECOMMENDATION

(a) That Council adopts the Shannons Paddock Landscape Masterplan (Attachment 1) as amended in response to submissions received during the public exhibition period.

(b) That copies of the adopted Shannons Paddock Landscape Masterplan be made available to the public at the City of Parramatta Library and on Council’s website.

(c) That all those who provided submissions during the public exhibition period be advised of Council’s decision and thanked for their contribution to the development of the Masterplan.

BACKGROUND

1. The Shannons Paddock Landscape Masterplan (Masterplan) has been developed to provide a well-considered and strategic approach for the ongoing improvement of the park. It has been informed through a process of detailed investigation of the current park’s physical condition, community consultation, technical analysis, and in consideration of Council’s existing strategies. The Masterplan intends to guide future developments which will greatly benefit the local community through opportunities to be active, to be outdoors, to connect with nature, and to engage with each other.

2. On 12 December 2022, Council endorsed the draft Masterplan for a round of community consultation.

3. The draft Masterplan was exhibited for a 4-week period from the 6 March 2023 to the 3 April 2023. During this time the community (residents, workers, visitors, interest groups, community organisations, non-government and non-profit organisations, state government and others) were able to comment on the draft Masterplan.

4. Several consultation mechanisms were utilised to extend the reach of the draft Masterplan. These included social media posts, email newsletters, online webinar and stakeholder interviews. For the draft Masterplan, the mechanisms utilised are detailed in the Public Exhibition Engagement Report at Attachment 2.

ISSUES/OPTIONS/CONSEQUENCES

5. Changes made because of the exhibition period are noted in the table below, noting amendments made are considered minor, and the key outcomes and intent of the Landscape Masterplan remain unchanged. A summary plan of changes to the overall site masterplan is also provided in Attachment 3.

Description of Change	Page(s)
Hydrology and Flooding map (Site Analysis) revised to clearly delineate extents of 1% and 5% AEP flood events.	12
Opportunities map (Site Analysis) updated to reflect estimated width of creek naturalisation works as provided in Sydney Water feedback.	19
Community and Engagement summary sheets updated. Includes minor editorial amendments to Introduction, Phase 1 and Phase 2 summaries, and inclusion public exhibition (Phase 3) summary.	22, 23
Site masterplan amended to accommodate feedback from the community and Sydney Water. Refer to summary plan at Attachment 3. Amendments include: · Additional tree planting shown adjacent to the proposed paths. · Additional bench shown adjacent to the proposed paths. · Width and alignment of creek naturalisation works updated to reflect Sydney Water feedback. · Small section of pedestrian path within revised creek naturalisation zone removed from scope. Removed section is not an essential provision and will not impact access through the site or to any park amenities. · 1 x picnic and gathering space relocated outside of revised creek naturalisation zone.	30
The following note has been added to clarify concerns raised by Sydney Water in relation to the delivery of creek naturalisation works. Concerns notably relate to community expectations, phasing of works and funding: "At the time of the masterplans adoption, the stormwater channel has been assessed as being in a very good condition. As such, there is no immediate need to naturalise Finlayson Creek from an asset renewal perspective. Naturalisation has been included in the masterplan as a long-term aspiration which Council strives to achieve to improve environmental, aesthetic, and well-being outcomes at this site with subsequent funding programs pursued to achieve this. Previous works (including tree planting) within the proposed naturalisation area may need to be removed for the future naturalisation project to occur."	30, 39
Detail landscape plans updated as per amendments to overall site masterplan (sheet 30). Annotations of key features added.	31, 32
Site reference plans updated as per amendments to overall site masterplan (sheet 30).	34, 35, 37, 39
Indicative construction for creek naturalisation works (dechannelisation of concrete drainage channel) increased from $4.5M to $20M based on Sydney Water feedback.	39
Minor editorial amendments	Various
Public Exhibition Engagement Report and Key Findings added as Appendix 03	105 - 119

6. Upgrades proposed in the Landscape Masterplan include:

a. Proposed pedestrian paths including improved street access and ‘fitness loop’ around central lawn,

b. Proposed separated cycleway,

c. Proposed park lighting,

d. Proposed park seating and picnicking spaces with tables, BBQs and shelters,

e. Proposed ‘district’ level playground including public toilet,

f. Proposed bridges to improve accessibility and permeability,

g. Proposed outdoor exercise equipment/ fitness stations associated with ‘fitness loop’,

h. Proposed central/ open lawn and kick-about areas,

i. Retention of existing canopy trees and additional shade tree planting,

j. Proposed entry wall on Darcy Road frontage,

k. Naturalisation of Finlaysons Creek including wetland, water treatment and boardwalk (Note: Subject to funding opportunities, detail design and approvals),

l. Improved intersection at Darcy Road and Briens Road (Note: Subject to detail design and traffic approvals).

These improvements are identified in the landscape plans contained within the Landscape Masterplan (refer to pages 30, 31 and 32 of Attachment 1).

7. A Staged Implementation Plan has been prepared as part of the Landscape Masterplan (page 39 of Attachment 1) which categorises the works into multiple stages based on priority. Pending adoption of the Landscape Masterplan, it is proposed that works will be implemented progressively based on priorities identified within the document.

CONSULTATION & TIMING

Stakeholder Consultation

8. To date, the Landscape Masterplan has been informed through 3 Phases of community consultation:

a. Phase 1 (31 January – 21 February 2022): Ideas – understanding the community’s priorities for the future of Shannons Paddock, and how they wish to use the space.

b. Phase 2 (24 May – 28 June 2022): Feedback – presentation of concept plans for community feedback including a long term vision for Shannons Paddock (Landscape Masterplan).

c. Phase 3 (6 March 2023 – 3 April 2023): Public Exhibition – exhibition of the draft Landscape Masterplan Report prior to formal adoption.

Phase 3 Consultation (6 March 2023 – 3 April 2023)

9. Overall, the opportunity to share feedback was presented on 36,722 occasions culminating in 1,582 views of the project page, 33 survey contributions and three emails. Details of the public exhibition period are provided in the Public Exhibition Engagement Report (refer to Attachment 2).

Community Survey

10. Of the 33 responses received via the community survey, the key themes were raised as follows:

a. 70% supported the draft Masterplan, with 24% supporting it to an extent,

b. Requests for items for inclusion were primarily for:

i. Toilets,

ii. Bins,

iii. Increased tree planting/ heat reduction,

iv. Bubblers,

v. BBQs.

Submissions

11. Of the three responses received via formal submission, two submissions from the community reiterated key themes provided in the survey results including park amenities for inclusion such as furniture, BBQ’s and toilet facilities.

12. The third formal submission was from Sydney Water (SW) as owner/ manager of the concrete drainage channel. Key points provided were:

a. Naturalisation is supported by SW, however is subject to detailed assessments, feasibility studies etc.

b. While SW aspires to naturalise its open stormwater channels, delivery is considered at the time of asset renewal.

c. SW’s current assessment is that this asset is in very good condition. SW would not expect renewal until around 2095.

d. SW have concern the masterplan may lead to community disappointment as delivery of naturalisation (a highly supported idea by the community) is not guaranteed and is likely to be many decades away.

e. The width/ alignment of the naturalisation shown in the draft masterplan appears inconsistent with preliminary concept plans for naturalisation previously prepared (2018) by SW. A naturalised channel would be about triple the current width.

f. Some upgrades shown are likely within the construction footprint for naturalisation. If upgrades are delivered prior to naturalisation, they are likely to create difficulties with delivering a naturalisation project.

g. Any upgrades within the naturalisation footprint may need to be removed/ relocated. This may cause dissatisfaction within the community and will have a cost implication.

h. Council should carefully consider the timing of any upgrades within/ adjacent the naturalisation area. Upgrades should be designed to allow construction of naturalisation. Alternatively, Council should accept that some upgrades may need to be removed/ reconstructed to allow for naturalisation.

i. Naturalisation costs shown in the draft masterplan are significantly lower than anticipated by SW.

13. The following table provides a summary of feedback received during the public exhibition period.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

6 March 2022 – 3 April 2022

Community

Frequently mentioned items for inclusion were:

· Toilets,

· Bins,

· Increased tree planting/ heat reduction,

· Bubblers,

· BBQs.

· Public toilets have been proposed in the vicinity of the district playground,

· Bins to be reviewed/ included at detail design,

· Additional tree planting has been included (primarily adjacent paths),

· Bubblers to be reviewed/ included at detail design

· BBQs have been proposed at gathering and picnicking spaces.

Parks and Open Space

3 April 2023

Sydney Water (owner/ manager of the concrete drainage channel)

Sydney Water (SW) provided a detail written response to the draft Landscape Masterplan.

· Setout of naturalisation zone and adjacent infrastructure has been amended. Details of changes shown at Attachment 3.

· Indicative cost for naturalization increased as recommended,

· A clarification note has been added to masterplan which acknowledges:

o SW assess the channel is in good condition,

o No current SW proposal to undertake naturalisation works/ channel replacement,

o Council may need to fund/ source funding for naturalisation works,

o Any works within naturalisation zone (incl. tree planting) may need to be removed.

· Council to further consult/ liaise with SW prior to delivery of any works in or adjacent the proposed naturalization zone.

Parks and Open Space

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

12 December 2022

22 November 2023

24 November 2023

Council Meeting

Parramatta Ward Briefing

All Councilors

Draft Landscape Masterplan approved for public exhibition.

Ward Councilors requested a site visit.

Awaiting response from Councilors, expressing interest to attend the site visit.

Public exhibition undertaken in accordance with Council Resolution.

Will arrange with Councillor Support

Parks and Open Space

LEGAL IMPLICATIONS FOR COUNCIL

15. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. The Masterplan works have an estimated total construction cost of $27,280,000, including an estimated cost of $20,000,000 for creek naturalisation works (all works excluding creek naturalisation have an estimated construction cost of $7,280,000). However, it should be noted that the Landscape Masterplan is a guiding document to be implemented progressively over a 10–15-year period as funding becomes available.

17. Stage 1 park improvement works (implementation) are funded and will focus on upgrading the playground and associated infrastructure (picnic facilities/ park furniture). Stage 1 park implementation works are funded as follows:

Source	Budget (FY24/25)
422056 – BNP Wentworthville Shops Includes finalisation of Masterplan report	$435,250.00
420027 – Ward Initiative Parramatta	$25,000.00
100090 – Playground Replacement Program	$170,000.00
Total	$630,250.00

Note: It is anticipated Stage 1 park improvement works will be completed in FY24/25. Unspent funding to be rolled-over into the FY24/25 through the budget review process (subject to approvals).

18. Further works associated with the implementation of the Masterplan will require additional funding. Future funding sources include development contributions (Item O01 of the City of Parramatta (Outside CBD) Development Contributions Plan 2021 allows for “upgrade one existing local park in Wentworthville to a district park, ideally at Shannons Paddock”), VPA’s, grant opportunities, and further contributions from Council’s annual capital works programs. Any funding will need to be approved through the annual budgeting process.

19. There are no immediate financial impacts arising from the approval of this report. Identified actions within the report will be included in the ordinary budget setting and approval process.

20. It is expected future developments will raise ongoing operational (maintenance) costs. Prior to delivery of any works, operational increases are to be identified based on approved detail designs. Increases to operational budgets and capitalisation of new/ decommissioned assets are to be approved through the quarterly budgeting process.

21. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 23/24	FY 24/25	FY 25/26	FY 26/27
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX		$630,250
CAPEX
External
Internal
Other
Total CAPEX		$630,250

Alastair Hickey

Senior Open Space and Natural Resource Officer

James Smallson

Acting Executive Director City Assets & Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Shannons Paddock Landscape Masterplan Report for Council Adoption	120 Pages
2 ⇩	Shannons Paddock Landscape Masterplan Public Exhibition Engagement Report	15 Pages
3 ⇩	Shannons Paddock Landscape Masterplan Summary of Amendments to Site Masterplan	1 Page

REFERENCE MATERIAL

Council 11 December 2023 Item 13.11

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.11

SUBJECT Appointment of Parramatta Local Planning Panel Members

REFERENCE F2022/03176 - D09224522

REPORT OF Strategic Business Manager

CSP THEME: Accessible

workshop/briefing date: 06 December 2023

PURPOSE:

To seek Council’s approval to appoint community representative members from 1 March 2024 to 28 February 2027 and to seek Council’s approval to reappoint an alternate chair and independent expert members of the Parramatta Local Planning Panel for a further 3-month period, to 31 May 2024.

RECOMMENDATION

(a) That, subject to the satisfactory completion of probity checks, Council appoints the following persons as community representatives to the Parramatta Local Planning Panel for the period 1 March 2024 to 28 February 2027:

a. Robert James Warry

b. Palitha Weeratunge Dissanayake

c. Tony Green

d. Lakshmana Varathan

e. Jerry Chen

f. Frederick Lee

g. Heather Joung

h. Benedict Mitchell

i. Darshini Bhatt

j. James GeorgeCowie

k. Caiubi Orgebin

(b) That Council reappoints the following persons as alternate chair and independent expert members of the Parramatta Local Planning Panel from 1 March 2024 to 31 May 2024:

a. Julie Walsh – Alternate Chair

b. Ian Armstrong – Independent Expert Member

c. Steve Driscoll – Independent Expert Member

d. Michael Evesson – Independent Expert Member

e. Simone Lotz – Independent Expert Member

f. Michael Mason – Independent Expert Member

g. Alison McCabe – Independent Expert Member

BACKGROUND

About the Parramatta Local Planning Panel

1. On 14 June 2016, Council resolved to establish an Independent Hearing and Assessment Panel (IHAP) which began operation in August 2016. In late 2017 changes to the Environmental Planning and Assessment Act 1979 (EP&A Act) mandated all Sydney councils to have a Local Planning Panel (LPP) operate from 1 March 2018. The IHAP was replaced with the Local Planning Panel (LPP). The LPP exercises functions under the EP&A Act for the determination of certain Development Applications (DAs) and reporting requirements for Planning Proposals (PPs).

2. The Parramatta Local Planning Panel (PLPP) meets once per month on the third Tuesday. The agenda and the minutes of each meeting are published on the City of Parramatta website.

3. Under the EP&A Act, each LPP meeting is to comprise a chair, two independent expert members and a community member (who is not a Councillor or Council officer).

4. Under the EP&A Act a person is not eligible to be a member of a LPP if the person is:

a. A Councillor of any Council, or

b. A property developer within the meaning of section 53 of the Electoral Funding Act 2018 (this includes a person who is a close associate of a property developer).

5. The Department of Planning and Environment (DPE) is responsible for the recruitment and selection of LPP chairs, alternate chairs, and independent experts, which then requires endorsement by Council.

6. The recruitment, selection and appointment of community representatives is the responsibility of each council.

7. Under the EP&A Act where the council is divided into wards, council is to appoint representatives of the local community for each ward. Whilst all community representatives are entitled to attend any meeting of the LPP, only one designated by the chairperson of the panel comprises the quorum for the meeting and is entitled to vote and be heard on a matter before the panel.

8. As the City of Parramatta has wards either a community representative needs to be appointed for each ward or Council can resolve that community members represent all wards.

9. The matters considered at each PLPP meeting are generally scattered across the LGA. As the roster of members for each meeting is generally done months in advance, to ensure availability of sufficient panel members and for the members to allocate this time in their schedule, it is unknown at the time what wards the matters at each meeting will be located in. It is most practical for the operation of the PLPP if only one community representative is required to attend each meeting. Otherwise, a community representative from each ward which has a DA or PP being considered would be required to attend the meeting, potentially resulting in several community representatives attending anyone meeting. This would increase the cost associated with the operation of the PLPP. It would also mean in instances where a DA or PP for a particular ward is scheduled, but that ward representative is unable to attend, there may be an expectation that the report for the DA or PP would not be considered and cause unnecessary delay in making a decision/recommendation on that matter.

10. Under the EP&A Act, a member of the LPP can only be appointed for a period not exceeding three years and a member of the LPP can be a member of the LPP for up to six years in total.

Community Representatives

11. On 18 December 2017, Council resolved to allow community members to represent all wards not just the one in which they live. As such only one community representative is required to attend the meeting.

12. When the PLPP commenced in March 2018 Council had three community representatives (from the previous IHAP). An Expression of Interest (EOI) process was undertaken by Council in 2018 to increase the pool of community representatives. These additional representatives were appointed to the PLPP in December 2018 bringing it to a total pool of ten (10) community representatives.

13. At the Council meeting held on 27 September 2021 Council resolved to re-appoint the existing 7 community representatives (3 had resigned) until the conclusion of an EOI process to increase the pool of community representatives.

14. On 14 March 2022, Council resolved to appoint 10 community representative members to the Parramatta Local Planning Panel for the period 1 April 2022 to 29 February 2024 after concluding an EOI process. This timing coincides with the conclusion of the term of the current chair, alternate chairs, and independent expert members. Since appointment in March 2022, there have been resignations from the LPP, and Council currently has a pool of 8 community representatives.

Chair, Alternate Chairs & Independent Experts

15. Council’s current chair, alternate chairs and independent experts were endorsed by Council at the meeting held on 28 June 2021 for the period 1 July 2021 until 29 February 2024 (see Table 1). This date was determined, to ensure compliance with the six-year maximum term limit of continuing members, in compliance with the EP&A Act.

Table 1: List of current members

Panel Member	Position	Area(s) of Expertise
Stephen O’Connor	Chair	Planning, Environment
Mary-Lynne Taylor	Alternate Chair	Planning, Heritage, Law
Julie Walsh	Alternate Chair	Law
Ian Armstrong	Independent Expert	Planning, Architecture, Urban Design
Paul Berkemeier	Independent Expert	Planning, Architecture, Heritage, Urban Design
Helen Deegan	Independent Expert	Planning
Steve Driscoll	Independent Expert	Planning, Urban Design, Government
Michael Evesson	Independent Expert	Planning, Environment, Economics, Government
Lindsay Fletcher	Independent Expert	Planning, Government
Sue Francis	Independent Expert	Planning, Law
Robert Hussey	Independent Expert	Planning, Traffic & Transport, Engineering, Government
David Johnson	Independent Expert	Environment
Simone Lotz	Independent Expert	Planning, Architecture, Heritage, Urban Design, Tourism
Michael Mason	Independent Expert	Planning, Government
Alison McCabe	Independent Expert	Planning, Government
Tony Reed	Independent Expert	Traffic & Transport, Engineering, Government
Deb Sutherland	Independent Expert	Planning, Urban Design
Richard Thorp	Independent Expert	Architecture, Urban Design

16. In October 2023, Council received correspondence from the Department advising that the Minister for Planning and Public Spaces has requested the Department to conduct an EOI to refresh the chair and expert pools from which appointments to LPPs are made. This process will conclude in May 2024.

17. This timing does not coincide with the expiration of term for most of Council’s current members. Council thereby can only extend the alternate chairs or panel members that have less than 6 years for the interim between 01 March 2024 and 31 May 2024.

ISSUES/OPTIONS/CONSEQUENCES

Community Representatives

18. An EOI was conducted for a period of six weeks from 04 October 2023 to 15 November 2023. The EOI was advertised via the following methods:

a. Council’s website – including a slider on the homepage

b. Newspapers – Parra News October

c. Newspapers – Lord Mayors Column November

d. Newspapers – Parra Times November

e. Social media – Facebook

f. Participate Parramatta Newsletter

g. Email to existing PLPP community representatives

h. Email to a pool of community members through Participate Parramatta

19. The following selection criteria were used for the EOI for recruiting community representatives:

a. A current resident of the City of Parramatta LGA or have significant ties to the LGA and community.

b. Knowledge and understanding of the LGA and issues of concern to the local community.

c. Capacity to form independent views and to contribute constructively to the PLPP.

d. Understanding of the planning system including Council’s local environmental plans, development control plans, local strategic planning statement and community strategic plan.

e. Commitment to following the Code of Conduct for Local Planning Panel Members and the Local Planning Panels Operational Procedures and attending local planning panel meetings and completing panel business in required timeframes.

20. Council is responsible to undertaking probity checks for community representatives. Each community representative will be subject to the following probity checks prior to being appointed to the PLPP:

a. ASIC banned and disqualified register check

b. ASIC enforceable undertaking register

c. Bankruptcy record check

d. National Police check (ACIC)

e. Political Donations

21. At the conclusion of the EOI period, 23 applications had been received. Of those applications, 4 are from current community representatives of which only 2 applicants are ineligible due to reaching their full term by 29 February 2024. The table below provides a breakdown of the number of applicants by ward.

WARD	NUMBER OF APPLICANTS
Dundas	3
Epping	3
North Rocks	2
Parramatta	2
Rosehill	1
TOTAL	11

22. Four Council Officers reviewed the applications received including their responses to the selection criteria used in the EOI process. A list of all eligible applicants and a brief description of their qualifications, skills, and experience as well as an assessment against each selection criteria is provided in Attachment 1 (confidential - as it contains personal information regarding the individual applicants). The assessment against the selection criteria for each applicant was based upon the quality and detail provided in the applicant’s response to the criteria.

23. Community representatives are allocated to LPP on a rotating basis. Each year around 15 PLPP meetings are held comprising of the monthly panel meetings and additional ad-hoc meetings. With 11 community representatives, this means each would attend 1-2 LPP meetings per year. Appointing 11 community representatives provides flexibility for scheduling panel meetings, especially ad-hoc meetings, and means that if some members resign over the term of the appointment Council will still have sufficient members in the pool. In addition, as probity checks are yet to be undertaken this may prevent some of the recommended applicants from being appointed.

Chair, Alternate Chairs & Independent Experts

24. The current term of the PLPP chair, alternate chairs and expert members will finish on 29 February 2024. If Council does not reappoint the chair, alternate chairs and expert members the PLPP will be unable to operate. This means that any development applications which are required under the Ministerial direction to be determined by the PLPP will not be able to be determined. In addition, PPs which require recommendations from the PLPP before being considered by Council will not be able to progress.

25. Table 2 provides the list of the alternate chair and independent experts that have less than 6 years tenure and are therefore eligible and recommended to be extended from 01 March 2024 and 31 May 2024. Ms Julie Walsh is recommended to be the chair during this period.

Panel Member	Position	Area(s) of Expertise
Julie Walsh	Alternate Chair	Law
Ian Armstrong	Independent Expert	Planning, Architecture, Urban Design
Steve Driscoll	Independent Expert	Planning, Urban Design, Government
Michael Evesson	Independent Expert	Planning, Environment, Economics, Government
Simone Lotz	Independent Expert	Planning, Architecture, Heritage, Urban Design, Tourism
Michael Mason	Independent Expert	Planning, Government
Alison McCabe	Independent Expert	Planning, Government

26. Once the Department has conducted the EOI process and made information available to councils, a report will put before Council for the endorsement of new panel members from May 2024.

CONSULTATION & TIMING

Stakeholder Consultation

27. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
04 October 2023- 15 November 2023	Community EOI	23 applications received	11 applications suitable	Strategic Business Manager - City Planning & Design
22 November 2023	PLPP Chair	Refer to paragraph 23	Feedback from current chair considered in deciding recommendations for community representative appointment	Strategic Business Manager - City Planning & Design

Councillor Consultation

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
06 December 2023	Standard briefing session prior to Council meeting	Report finalised prior to briefing session	Report finalised prior to briefing session	Strategic Business Manager - City Planning & Design

LEGAL IMPLICATIONS FOR COUNCIL

28. Under the EP&A Act Council is required to operate an LPP. The EP&A Act requires Council to appoint representatives from the local community to the LPP.

29. If Council does not appoint community representatives, then Council will not have any community representatives for the PLPP and this will impact on Council’s ability to hold LPP meetings and to exercise functions under the EP&A Act for the determination of DAs and reporting requirements for PPs.

30. If Council does not reappoint the alternate chair and independent experts it will not have a LPP and will not be able to exercise functions under the EP&A Act for the determination of DAs and reporting requirements for PPs.

FINANCIAL IMPLICATIONS FOR COUNCIL

31. The remuneration for panel members is determined by the State Government. The Ministerial Direction of 23 February 2018 sets out the applicable rates (Attachment 2).

32. The total cost of the PLPP is dependent on the exact number of panel meetings held each year. The costs associated with the operation of the panel has been allowed for in the budget. This amount ranges between approximately $120,000 to $136,000 per year.

33. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs	Nil	Nil	Nil	Nil
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source	Existing	Existing	Existing	Existing

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Sarah Ahmed

Strategic Business Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1	Attachment 1 Shortlisted applications - Community Representatives for Local Planning Panel (confidential)
2 ⇩	Attachment 2 Remuneration-determination

REFERENCE MATERIAL

Council 11 December 2023 Item 13.12

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.12

SUBJECT Submission on Proposed Amendment to the Department of Planning and Environment - Homebush Bay West Development Control Plan (DCP) 2004 (for 16 Burroway Road and part 5 Footbridge Boulevard, Wentworth Point (Block H))

REFERENCE F2022/03176 - D09196706

REPORT OF Project Officer Land Use

CSP THEME: Innovative

workshop/briefing date: 6 December 2023

PURPOSE:

The purpose of this report is to seek Council’s endorsement:

1. To make a submission to the Department of Planning and Environment (DPE) on a proposed amendment (proposal) to the Homebush Bay West Development Control Plan (DCP) 2004 for 16 Burroway Road and part 5 Footbridge Boulevard, Wentworth Point (Block H).

2. To authorise the CEO to negotiate and process the draft Planning Agreement in a timely manner in order to secure the delivery of the supporting infrastructure in the event the Department of Planning and Environment (DPE) supports the proposal, or one largely the same.

RECOMMENDATION

(a) That Council notes that the Department of Planning & Environment (DPE) is the planning authority for assessing and determining amendments to the Homebush Bay West Development Control Plan 2004 (DCP).

(b) That Council notes that DPE has placed on public exhibition a proposed amendment to the DCP (proposal) for 16 Burroway Road and part 5 Footbridge Boulevard, Wentworth Point (Block H).

i. Council’s objection to the proposal.

ii. Recommendations to improve the proposal should it be supported by the DPE.

(d) That Council notes that a draft Planning Agreement (Attachment 3) has been submitted to Council by the applicant that seeks to provide local infrastructure to support future development on the site that would provide:

i. A 90 place childcare centre and associated parking dedicated to Council;

ii. 3,240sqm recreation centre including two large courts, two squash courts, two multipurpose rooms, change rooms, administrative area, a café, and associated parking dedicated to Council;

iii. Continuation of the shuttle bus service to Rhodes Station until the Sydney West Metro is operational, unless an equivalent service is instead provided by Transport for NSW (TfNSW); and

iv. Provision of a minimum of 16,000sqm open space (including an urban park and foreshore promenade).

(e) That in the event the DPE supports the proposal (or one largely the same) the CEO be authorised to secure the delivery of the supporting infrastructure by:

i. Negotiating the Planning Agreement based on the terms outlined in part (d) of this resolution and informed by the following parameters:

a. A peer review of the cost estimates provided by the applicant to support the draft Planning Agreement, with any residual funds arising from the review being re-allocated to the provision of affordable housing, to ensure the total value of the current draft Planning Agreement offer of $70,034,000 is delivered;

b. Discussions with Transport for NSW (TfNSW) on the details of the timing of the State Government providing the shuttle bus service or equivalent instead of the applicant, and should TfNSW provide the service, any residual funds allocated for the shuttle bus provision in the draft Planning Agreement should be re-allocated to the provision of affordable housing to Council in perpetuity;

c. That should the Sydney West Metro not be operational by January 2031, the shuttle bus service continues to be provided until the Sydney West Metro is operational, and Parramatta Light Rail Stage 2 or an equivalent public transport service is provided to link Wentworth Point to the Sydney Olympic Park Metro Station; and

d. If changes are introduced to the DCP amendment following the public exhibition that substantially change the amount of floorspace permitted, the total value of the deliverables under the Planning Agreement should be adjusted on a pro-rata basis to reflect changes made.

ii. Endorsing the legal drafting of a draft Planning Agreement if favourable terms are met;

iii. Publicly exhibiting the draft Planning Agreement for a minimum period of 28 days;

iv. Reporting to Council the outcomes of the public exhibition; and

v. Correcting any anomalies of a minor or non-policy nature that may arise during the preparation of the draft Planning Agreement.

(f) That Council request that the DPE and the Minister for Planning and Public Spaces not bring into force any changes to the Homebush Bay West Development Control Plan 2013 until the Planning Agreement is signed by Council and the applicant and is registered on title.

SITE DESCRIPTON

1. Block H, also referred to as Bennelong Cove, is formally identified as 16 Burroway Road and part 5 Footbridge Boulevard, Wentworth Point. Block H is adjacent to the Bennelong Bridge, which provides an active and public transport connection to Rhodes. The total site area is approximately 31,609sqm (refer to Figure 1).

Figure 1: Block H site outlined in red

2. Block H is one of the few remaining sites yet to redevelop in Wentworth Point and is currently partly occupied by warehouses (refer to Figure 2).

A city skyline with a body of water

Description automatically generated

Figure 2: Block H site showing warehousing on water frontage

BACKGROUND

3. No Local Environmental Plan (LEP) applies to the subject land, instead, the State Environmental Planning Policy (Precincts—Central River City) 2021 (SEPP) applies and requires compliance with the Homebush Bay West DCP. The DCP sets the development controls, and therefore any changes to the height or floor area controls requires an amendment to the DCP.

4. In 2020, Council exhibited a proposal that sought to facilitate 85,000sqm residential gross floor area (GFA) distributed across one 40 storey and one 50 storey tower. The 2020 proposal was accompanied by a draft Planning Agreement that provided for a range of contributions for infrastructure items valued at approximately $70.6 million, including continuation of the existing Shuttle Bus Service until the opening of Parramatta Light Rail Stage 2 (or an equivalent bus service) to provide a direct link to the new Metro Station in Sydney Olympic Park.

5. At the 12 September 2022 Council meeting, Council resolved to request further information from the applicant on a revised scheme. Refer to Attachment 2 for more detail.

6. In March 2022, DPE revoked the delegation given to Council to assess and determine proposed amendments to the DCP, but it did not advise Council of this until December 2022. As a result, the assessment and determination of the proposal will be carried out by DPE.

7. In April 2023, the applicant submitted a new proposal to DPE seeking two 40 storey towers comprising 85,000sqm residential GFA and 9,400sqm of non-residential GFA, and a new draft Planning Agreement to Council.

8. DPE has now placed the proposed DCP amendment on public exhibition. The exhibition period is from 21 November 2023 to 2 February 2024.

PROPOSED DCP AMENDMENT (PROPOSAL)

9. The proposal seeks to facilitate the following development:

· Two (2) x 40 storey towers (139.75m high closest to the foreshore and 143.75m high closest to Wentworth Place), excluding architectural roof features (an additional 8.5m).

· 85,000sqm of residential GFA (approximately 997 dwellings), and 9,400sqm of non-residential GFA.

· Minimum of 16,000sqm open space, including;

o 10,044sqm urban park

o Approximately 6,000sqm Homebush Bay public foreshore

· Foreshore setback of 30m.

10. The proposal retains the same 85,000sqm of residential GFA as the previous proposal, however the overall building height is reduced from a 40-storey tower and a 50-storey tower (previous proposal) to two 40 storey towers (current proposal). The reduced overall height is achieved whilst retaining the same amount of proposed floorspace by proposed increases in podium heights.

11. The current proposal also increases foreshore setbacks from the previous proposal from 20m to 30m, the block layout has been reconfigured to increase permeability, and the size of the proposed park that Council officers consider to be the main accessible area of open space has been increased from 8,200sqm to 10,044sqm in a more usable rectangular configuration.

12. A comparison between the current proposal and the previous proposal is shown in Figure 3, Figure 4, and in Table 1 below. All references made in this report to the previous proposal refer to the larger of two scenarios that were publicly exhibited in 2020.

A diagram of a building

Description automatically generated

Figure 3: Building height comparison between 2020 proposal and current 2023 proposal

A collage of a blueprint

Description automatically generated

Figure 4: Site layout comparison between 2020 proposal and current 2023 proposal

	Existing DCP Controls	2020 Exhibited DCP Amendment (Previous Proposal)	2023 DCP Amendment (Current Proposal)
Residential GFA	200,649sqmtotal for Block B (which includes subject site Block H) Residual GFA due to existing development left over for Block H = 30,000sqm (approx. 350 dwellings) If utilising the existing building height control (25 storeys) this facilitates 48,960sqm (approx. 575 dwellings)	85,000sqm (approx. 997 dwellings)	85,000sqm (approx. 997 dwellings)
Non-Residential GFA		2,900sqm of commercial and retail GFA (not including recreation centre)	9,400sqm of non-residential GFA comprising 2,900sqm commercial and retail; 2,500sqm gym and pool; and 4,000sqm waterfront entertainment
Building Height (Measured from Wentworth Place, being the highest part of the site)	25 storey tower to Wentworth Place 16 storey tower to Burroway Road	1 x tower up to 40 storeys (plus approximately 7 storeys of architectural articulation – 1 x tower up to 50 storeys (plus approximately 7 storeys of architectural articulation	2 x 40 storey towers (139.75m closest to the foreshore and 143.75m closest to Wentworth Place) excluding architectural roof features (8.5m/approximately 3 additional storeys)
Urban Park	9,850sqm* *Calculation based on DCP built form figures	8,200sqm	10,044sqm
Foreshore Building Setback	30m	20m	30m (podium) 70m (tower)

Table 1: Comparison of Existing DCP Controls with the applicant’s Revised Scheme

PROPOSED SUBMISSION

13. Whilst the applicant has made several revisions to the original proposal, the proposal remains similar to the previous proposal in terms of scale and remains the same in terms of density (refer to Table 2 above). The maximum tower height has been reduced from 50 storeys in the previous proposal to 40 storeys in the current proposal, but the same residential GFA is maintained through redistributing it by increasing the heights of the podium levels from a maximum of 8 storeys to 10 storeys.

14. Council officers support the increase in size of the urban park; the improved street and block layout; and the increased setback from the foreshore. The urban park has increased from 8,200sqm to 10,044sqm in a more usable rectangular configuration. Changes made to the block and street layout now better align with the Wentworth Point street grid. The foreshore setback has increased from 20m to 30m, which is now consistent with the existing DCP control.

15. However, Council officers’ key concerns with the previous proposal regarding height; insufficient building separation; and impacts on views remain the same as those detailed in the September 2022 Council report (refer to Attachment 2). It is of concern that these aspects of the proposal will give rise to unacceptable visual bulk and scale; overshadowing of surrounding development and the public domain; and view loss from surrounding dwellings. It is notable that the visual convergence of towers, due to the offset in site planning, would create a wall of development that would cut off direct and oblique views from neighbouring units.

16. The reduction in height through the redistribution of GFA from the towers to increased podium heights of 10-storeys, results in bulky bases of buildings, inconsistent with the surrounding pattern of development, creating a poor interface and scale relationship between buildings and the public domain.

17. The proposed maximum building height (40 storeys), although reduced in comparison to the 2020 DCP amendment, is still significantly inconsistent with the immediate context that is characterised by predominantly eight storey development towards Homebush Bay (refer to Figures 5 & 6 below).

Figure 5: Block H development (coloured) facilitated by the proposed DCP amendment Source: Applicant’s Proposal

Note: Buildings shown to north of Block H on TfNSW site were proposed as part of a now withdrawn TfNSW Planning Proposal and are not approved.

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Figure 6: Height of Buildings (Storeys) under existing DCP controls

18. Council officers had previously prepared a Council officer preferred scheme to accompany the September 2022 Council report (refer to Attachment 2), comprising 52,600sqm residential GFA, with one 16 storey tower (toward the foreshore) and one 25 storey tower which would provide a total of approximately 618 new dwellings (refer to Figure 7) in accordance with the DCP controls at Figure 6. The Council officer preferred scheme represents an optimal development outcome based upon well-established design principles for the precinct which all recent development has complied with. Council officers consider that this preferred scheme should form the basis of any new DCP amendment for Block H.

19. In comparison with the Council officer preferred scheme that accompanied the September 2022 Council report (refer to Attachment 2), the current proposal locates a 40 storey tower in the DCP area identified for a maximum of 16 storey development, and a 40 storey tower in the DCP area identified for 25 storey development (Figure 8). It is therefore considered that these proposed towers should be reduced in height to align with the current DCP controls and the Council officer preferred scheme.

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Figure 7: Indicative image of Council officer preferred scheme (coloured)

Figure 8: Indicative image of Applicant’s revised scheme (coloured)

20. The proposed significant increase in building heights over and above the existing DCP controls could also set an undesirable precedent for the main remaining development site in the immediate area, the nearby Transport for NSW (TfNSW) site to the north of Block H, by eroding the established urban design principle of lower height development towards the foreshore, and thus compounding the impacts of the current proposal.

21. In terms of the quantum of development that the site can accommodate, it should be noted that the current DCP controls set out a framework for a total amount of floorspace to be developed at Wentworth Point which, given that the surrounding sites within the DCP area have either been developed or have existing development consents, only leaves a residual 30,000sqm for the Block H site.

22. Notwithstanding this, Council officers are aware that there is an acute need to ensure that Council seeks ensure that all opportunities to deliver additional housing to help address housing need are taken, and that it is thus important that the Block H site should be developed to its optimum capacity in order that it contributes towards meeting local housing needs. However, it is considered that the extent of development proposed by the applicant which would generate approximately 647 more dwellings than under the current DCP controls remains excessive, and that an amended scheme should be developed based on the principles embodied by the Council officer preferred scheme that accompanied the September 2022 Council report (refer to Attachment 2). Such a scheme would help ensure approximately 268 more dwellings are delivered at Wentworth Point than was originally envisaged by the current DCP controls (approximately 350 dwellings) whilst ensuring the local impacts of that development are acceptable.

23. Based upon the analysis of the proposal, some fundamental concerns with the previous proposal presented to Council and articulated above remain. It is therefore recommended that Council approve the draft submission at Attachment 1 that opposes the proposal in its present form and that the submission be forwarded to DPE for consideration.

24. Should DPE decide to support the proposal, or one largely the same, Council officers have identified in the submission at Attachment 1, the following changes that could be made to improve the current proposal that can be accommodated without changing the proposed height or floor area:

· Towers should be setback 75m from the foreshore and 3m above the podiums.

· The tower furthest from the foreshore should be twisted to align with the street grid and repositioned further away from the other tower to comply with minimum building separation criteria (24m).

· The 10 storey podium should be a maximum of 8 storeys. The GFA can be redistributed so the podium fronting the urban park could be up to 6 storeys instead of being stepped.

25. The above changes, if adopted, would help to ensure that the towers can be designed to comply with the Residential Apartment Design Guidelines to improve residential amenity, whilst reducing the convergence of density by providing greater visual separation between the proposed towers. The increased separation and setbacks would also assist with view-sharing, and the redistributed GFA would reduce the height of the podium by two storeys, which would improve the relationship to the public domain.

PLANNING AGREEMENT

26. The applicant lodged a draft Planning Agreement Letter of Offer with Council on 28 April 2023. The items included in the Letter of Offer are intended to provide local supporting infrastructure should DPE support the proposal that is currently on public exhibition.

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27. The value of the draft Planning Agreement is estimated at $70,034,00 by the applicant. The estimate is subject to a peer review to be carried out on behalf of Council. The community benefits identified in the Letter of Offer and their estimated monetary value (as provided by the applicant) are set out in Table 2 below. This table also includes a comparison with the previous draft Planning Agreement that was publicly exhibited in conjunction with the previous proposal.

2020 Exhibited Planning Agreement Item	$2020	2023 Draft Planning Agreement Item (Final items subject to further negotiation)	$2023 (Final $ subject to further negotiation)
Pavilion inc. 75 place childcare, cafe, and gallery	$12,500,000	90 place childcare centre* *Childcare centre to be located in tower podium (2020 item was proposed in a separate pavilion)	$9,042,000
Dedication of full fit out to Council	$12,500,000	Dedication of full fit out to Council	$9,042,000
16,800sqm open space -inc. 8,200sqm park	$7,040,519	16,000sqm open space – inc. 10,044sqm park	$7,271,000
Open space to remain in private ownership with covenant requiring 24/7 public access	$7,040,519	Open space to remain in private ownership with covenant requiring 24/7 public access	$7,271,000
Water Recreation Facility* or Indoor Recreation Centre -inc. courts *Pool not supported by community consultation	$20,000,000	3,392sqm Recreation Centre – inc. 2 full sized multipurpose courts, 2 squash courts, 2 multipurpose rooms, change rooms, administration facilities and cafe	$35,721,000
Dedication of full fit out to Council	$20,000,000	Dedication of full fit out to Council	$35,721,000
Shuttle Bus until Jan 2026	$12,000,000	Shuttle bus until Jan 2031	$18,000,000
Bennelong/Hill Road Intersection Upgrade	$4,330,000	N/A – Intersection under construction – funded by other means	-
WP Library Fit Out	$8,000,000	N/A – Library open	-
Contribution for WP Works & Maintenance	$6,730,481	-	-
Total Value:	$70,601,000	Total Value	$70,034,000

Table 2: Comparison of Block H publicly exhibited 2020 Planning Agreement and 2023 draft Planning Agreement

28. The proposed deliverables in the draft Planning Agreement are reflective of the scale of the development being sought by the applicant that is currently under assessment by DPE. Should significant changes be made to the amount of floorspace permitted by DPE, the total value of the deliverables under the draft Planning Agreement should be adjusted on a pro-rata basis to reflect the changes made.

29. An analysis of the proposed deliverables in the draft Planning Agreement is provided below:

i. Child Care Centre for up to 90 children with associated car parking.

Council officers support this item given it is an identified need in Council’s Community Infrastructure Strategy (CIS).

ii. Indoor Recreation Centre comprising the below facilities:

o Two (2) full size multipurpose courts

o Two (2) squash/half basketball courts

o Two (2) multipurpose rooms

o Administration facilities and change rooms.

Council officers support this item given it is identified in Council’s CIS and would be a key community asset for Wentworth Point.

iii. Foreshore promenade (approximately 6,000sqm) between the development and Homebush Bay that will include a 281sqm skate zone and 223sqmexercise park. The base build of the foreshore promenade, the seawall and grass verge are not included in the draft Planning Agreement. The monetary amount for the foreshore promenade in the draft Planning Agreement is for embellishment works only (public domain finishes) that are above the existing DCP requirements of a bitumen path and grass verge.

Council officers have no in principle objection to the inclusion of a higher level of embellishment for the foreshore promenade in draft Planning Agreement. However, the extent of embellishment for the foreshore promenade is subject to further negotiation.

iv. Urban Park of 10,044sqm and including the following amenities:

o Children’s Playground (545sqm)

o Off-Leash Fenced Dog Area (316sqm)

o Waterplay Area (160sqm)

o Amphitheatre

o Cafe/Retail facilities (100sqm)

o Outdoor Sports Courts

o Central Lawn (3,412sqm)

o Picnic Facilities (134sqm).

The Urban Park is a requirement of the existing DCP, however its size is not specified (estimated to be approximately 9,850sqm based on the Revised Building Height Diagram in the existing DCP). The park is proposed to be held under the ownership of the Community Association for the site. A covenant would be registered on the title requiring 24/7 public access. Council’s standard practice is not to accept ownership of open space that has privately built structures underneath (a carpark is situated below the urban park). Therefore, only the cost of embellishment (not land dedication) is included in the Planning Agreement.

Council officers consider that embellishment of the urban park is warranted to be included in the draft Planning Agreement because the urban park is larger and more highly embellished than the urban park envisioned under existing the DCP controls that will benefit the broader Wentworth Point community.

However, the final level of embellishment for the urban park requires further negotiation (for example, the dog park is considered too small at 316sqm and should be enlarged).

v. Continuation of existing Shuttle Bus Service connecting Wentworth Point and Rhodes until 2031.

vi.

Council resolved to support the provision of the shuttle bus service as part of the previous draft Planning Agreement at its meeting of 28 May 2018 and again on 11 May 2020.

Following the public exhibition of the previous proposal and associated draft Planning Agreement, TfNSW advised that “ongoing commitments to the shuttle bus to Rhodes Station would also be beneficial until TfNSW is able to program additional local bus routes and services”. TfNSW have not provided any details of the timing for the provision of additional services at this stage.

It is therefore recommended that Council advocate for TfNSW to provide the service that links Wentworth Point to Rhodes instead of the applicant, until such a time as the second stage of the Parramatta Light Rail or an equivalent public transport service is available to provide a direct link to the new Metro Station in Sydney Olympic Park. It is recommended that a provision be included in the draft Planning Agreement that allows any unspent funds allocated to the shuttle bus to be re-allocated to the provision of affordable housing to Council in perpetuity should TfNSW provide this service.

30. To properly assess the value of the draft Planning Agreement offer, a peer review of the quantity surveyor report provided by the applicant indicating their estimated costs of providing the items in the draft Planning Agreement offer will be undertaken. Should this review identify significant discrepancies in the costs of infrastructure, it is recommended that any shortfall in funds identified below the total value of the current draft Planning Agreement offer ($70,034,000) this sum should be re-allocated to providing affordable housing.

31. However, to ensure the timely exhibition of the draft Planning Agreement it is recommended that Council delegate the CEO to negotiate such an outcome and that the draft Planning Agreement be drafted accordingly.

CONSULATION AND TIMING

32. Councillors will be briefed on the matters addressed in this report at a briefing as noted in Table 3 below.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

6 December 2023

All Councillors invited

Report finalised before the briefing

Executive Director City Planning and Design

LEGAL IMPLICATIONS FOR COUNCIL

33. Legal review of the draft Planning Agreement will be carried out upon agreement of key terms and during the drafting of the Agreement.

FINANCIAL IMPLICATIONS FOR COUNCIL

34. The draft Planning Agreement is expected to deliver a range of financial benefits to Council. Should Council not authorise the CEO to negotiate and process the draft Planning Agreement in a timely manner, the risk is the DPE approves the proposal without securing the deliverables of the supporting infrastructure, thus financially burdening Council to deliver the infrastructure.

35. The exhibition of the draft Planning Agreement will be funded from the City Planning and Design budget.

	FY 23/24	FY 24/25	FY 25/26	FY 26/27
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL	NIL	NIL	NIL

Funding Source	NIL	NIL	NIL	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source	NIL	NIL	NIL	NIL

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

CONCLUSION

36. It is recommended that Council approve the draft submission (Attachment 1) and forward it to DPE for consideration.

37. It is recommended that Council authorise the CEO to negotiate and process the draft Planning Agreement in a timely manner in order to secure the delivery of the supporting infrastructure in the event the DPE supports the proposal, or one largely the same.

Simon Coleman

Project Officer Land Use

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Draft Submission
2 ⇩	12 September 2022 Block H Council Report
3 ⇩	Draft Block H VPA

REFERENCE MATERIAL

Council 11 December 2023 Item 15.1

QUESTIONS WITH NOTICE

ITEM NUMBER 15.1

SUBJECT Council Meeting Live Stream Data

REFERENCE F2022/03176 - D09212394

REPORT OF Councillor Kellie Darley

CSP THEME: Fair

Question with Notice

How many people watch the Council meeting live stream? Specifically, what are the per meeting totals for the last year (broken down by live and catch-up) and then monthly total for the last 2 years?

Executive Director, Finance and Information response

2022

Archived Recording Views
	Views	Average view time in minutes and seconds
January 2022	136	2:01
February 2022	238	3:41
March 2022	246	3:54
April 2022	169	3:28
May 2022	232	1:48
June 2022	226	3:46
July 2022	296	3:45
August 2022	235	2:47
September 2022	611	3:12
October 2022	314	3:44
November 2022	268	4:26
December 2022	96	4:36
	3,067

Livestream Views
	Views	Average view time in minutes and seconds
January 2022	417	5:08
February 2022	680	5:02
March 2022	490	4:39
April 2022	363	3:55
May 2022	281	7:10
June 2022	384	5:25
July 2022	647	6:16
August 2022	402	5:12
September 2022	1527	5:51
October 2022	631	5:29
November 2022	551	5:37
December 2022	589	5:39
	6,962

2023

Archived Recording Views
	Views	Average time in minutes and seconds
January 2023	105	2:30
February 2023	261	2:51
March 2023	251	3:28
April 2023	552	4:01
May 2023	156	4:47
June 2023	1	13:44
July 2023	0	0:00
August 2023	0	0:00
September 2023	0	0:00
October 2023	2	0:00
November 2023	31	11:33
	1,359

Livestream Views
	Views	Average time in minutes and seconds
January 2023	10	0:29
February 2023	326	5:55
March 2023	759	4:44
April 2023	644	5:50
May 2023	976	4:39
June 2023	594	5:49
July 2023	712	0:53
August 2023	921	1:41
September 2023	885	1:11
October 2023	369	0:43
November 2023	560	0:46
	6,756

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
24 October 2023	Risk & Audit Manager	Minor changes recommended	Referred draft minutes to ARIC Chair	Risk & Audit Coordinator Internal Audit
28 October 2023	Acting ARIC Chairperson	Approved	Referred approved draft minutes to ARIC	Risk & Audit Coordinator Internal Audit
30 October 2023	ARIC Independents	No changes recommended	No change to Acting Chair approved minutes	Risk & Audit Coordinator Internal Audit

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
11/09/2023	Lord Mayor	Minor feedback provided on list.	Noted	City Strategy
12/09/2023	Cr Garrard	Feedback provided on the list and in principle agreement to defer the report to November.	Noted	City Strategy
08/11/2023	Cr Garrard	Feedback provided on the list and in principle agreement to defer the report to February.	Noted	Executive Director City Engagement and Experience

Type of funded activity	Acknowledgment opportunities
Event held for your members or wider community	Council logo and acknowledgement statement on promotional materials and social media. Invitations sent to all Councillors or the Ward Councillors for your area. A verbal acknowledgement from the stage.
A program of activities for a closed group of participants	Council logo and acknowledgement statement on promotional materials and social media. Invite Councillors or Council staff to the graduation event. Share participant feedback with Council as part of your acquittal or through a letter to Councillors.
A creative work produced or exhibited.	Council logo and acknowledgement statement on promotional materials. Invite Councillors to the production or exhibition.
Equipment purchased	Council acknowledgement in your Annual Report.
Digital or web-based content produced	Council logo and acknowledgement statement on the web content. Tag Council in a social media post with the link for potential sharing.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

Funding Source	N/A	N/A	N/A	N/A