Agenda of Council - Monday, 6 November 2023

UNCONFIRMED City of Parramatta Council - Minutes of Council Meeting - Monday, 23 October 2023

A close-up of a logo

Description automatically generated

Minutes

Ordinary Council Meeting

Monday, 23 October 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

COUNCIL MEMBERS IN ATTENDANCE

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Donna Davis, Michelle Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

COUNCIL STAFF IN ATTENDANCE

Chief Executive Officer - Gail Connolly, Executive Director Finance & Information – John Angilley, Acting Executive Director Property & Place – Bruce Mills, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Planning and Design – Jennifer Concato, Executive Director Community Services - Jonathan Greig, Acting Executive Director City Assets & Operations - James Smallson, Acting Executive Director People Culture and Workplace Administration – Brendon Clifton, Chief Governance & Risk Officer - Roxanne Thornton, Chief Financial Officer – Amit Sharma, Group Manager Regulatory Services – Paul Lyth, Acting Internal Ombudsman – Josh Jongma, Chief of Staff – Justin Mulder, ICT Strategy and Partnering Manager – Ian Vong, Council Secretariat and Policy Officer – Marina Cavar, ICT Service Desk Officer – Mark Vargas.

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 6.32pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

RESOLVED: Councillor Noack and Councillor MacLean

(a) That Council accept apologies from Clr Darley and grant a leave of absence.

(b) That Council accept an apology from Clr Davis for arriving late to this meeting.

Record of Voting:

For the Motion: Unanimous

6. CONFIRMATION OF MINUTES

Minutes of the Ordinary Council Meeting held on 9 October 2023

RESOLVED: Councillor Noack and Councillor Humphries

(a) That the Councillor attendance recorded in the Minutes of the Ordinary Council Meeting held on 9 October 2023 be updated to remove the title of Deputy Lord Mayor from Clr Cameron MacLean and be added to Clr Dr Patricia Prociv.

(b) That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

7. DISCLOSURES OF INTEREST

Councillor Donna Davis declared a Significant Non-Pecuniary interest in relation to Item 12.1 (Submissions to the NSW Legislative Council Inquiry into current and future public transport needs in Western Sydney and the NSW Legislative Assembly Inquiry into the Sydney Metro West Projects) for the reasons that she is an elected member of the Legislative Assembly and the State Member of the electorate Parramatta. Councillor Davis will leave the room during Council’s consideration of this matter and will not participate in the discussion or voting.

8. Minutes of the Lord Mayor

8.1

Vale Eric Tweedale

(Report of Lord Mayor, Councillor Pierre Esber)

4544

RESOLVED: Lord Mayor, Councillor Esber

(a) That Council acknowledge the death of Mr Eric Tweedale, Parramatta Two Blues and Wallabies rugby legend, war veteran and valued community member, on 16 October 2023 at the age of 102.

(b) That Council expresses its sincere condolences to Eric Tweedale’s family and friends at this sad time.

Record of Voting:

For the Motion: Unanimous

Note: A Minute’s silence was observed by all in attendance.

8.2

Record-Breaking Parramatta Lanes

(Report of Lord Mayor, Councillor Pierre Esber)

4545

RESOLVED: Lord Mayor, Councillor Esber and Councillor Garrard)

(a) That Council celebrate the success of the record-breaking 2023 Parramatta Lanes festival, with over 180,000 people attending throughout four nights of incredible local food, music, art and culture. This includes an estimated 70,000 people on Saturday night alone, which is the equivalent of last year’s total festival attendance.

(b) Further, that Council recognise the significant efforts of all staff involved in creating such a successful event, particularly the Events and Festivals team and Waste and Cleansing team who provided invaluable support with short notice in response to the unparalleled turnout.

Record of Voting:

For the Motion: Unanimous

8.3

Celebrating Youth Night Markets

(Report of Lord Mayor, Councillor Pierre Esber)

4546

RESOLVED: Lord Mayor, Councillor Esber and Councillor Valjak

(a) That Council acknowledge the upcoming Youth Night Markets on 28 October 2023 from 7pm at Our Lady of Lebanon Co-Cathedral at Harris Park, and the tireless work of event organisers, Maronite Youth Organisation.

(b) That Council provide $1,000 to sponsor the event, supporting youth-led community initiatives and creating positive promotional opportunities for City of Parramatta. This sponsorship silver package will provide City of Parramatta with a logo projected on large screen on the night, one banner for display at the function and unlimited food and drinks all night for 3 people.

Record of Voting:

For the Motion: Unanimous

8.4

Congratulations to the WSABE Winners

(Report of Lord Mayor, Councillor Pierre Esber)

4547

RESOLVED: Lord Mayor, Councillor Esber and Councillor Garrard

(a) That Council recognises all Western Sydney Awards for Business Excellence (WSABE) winners and finalists based in the City of Parramatta LGA on their outstanding efforts, showcasing their ability to innovate and adapt amongst a very competitive field of candidates.

(b) That the Lord Mayor write to all WSABE winners based in the City of Parramatta LGA to congratulate them on their awards.

Record of Voting:

For the Motion: Unanimous

PROCEDURAL MOTION

SUSPENSION OF STANDING ORDERS - MATTER OF URGENCY

Councillor Humphries sought a Suspension of Standing Orders to raise a Matter of Urgency regarding a Daily Telegraph article titled “Better Education analysis reveals NSW’s top 50 Primary Schools”, published on 22 October 2023.

The Lord Mayor, Councillor Esber agreed that the matter was a Matter of Urgency, and allowed the matter to be considered by Council.

MATTER OF URGENCY

TOP 50 PRIMARY SCHOOLS in nsw

MATTER OF URGENCY: TOP 50 PRIMARY SCHOOLS IN NSW

4548

Resolved (Humphries/Garrard)

RESOLVED: Councillor Humphries and Councillor Garrard

That the Lord Mayor write to the Parramatta LGA primary schools listed in the top 50 Primary Schools and congratulate them on their achievements.

Record of Voting:

For the Motion: Unanimous

PROCEDURAL MOTION

RESUMPTION OF STANDING ORDERS

RESOLVED: Councillor Wearne and Councillor Garrard

That Council resume Standing Orders.

Record of Voting:

For the Motion: Unanimous

Note: Council resumed Standing Orders at 6.50pm.

9. Public Forum

	Speaker	Report No.	Report Title
1.	Cheryl Bates	Item 14.1	Notice of Motion – Heritage Review for City of Parramatta

PROCEDURAL MOTION

order of business

RESOLVED: Councillor Garrard and Councillor Siviero

That in accordance with Clause 8.2 of Council’s Code of Meeting Practice, Council amend the Order of Business for this meeting, to allow for Item 14.1 to be considered as the next item of business.

Record of Voting:

For the Motion: Unanimous

Notice of Motion

Note: Councillor Davis arrived to the meeting at 7.14pm, during the Consideration of Item 14.1 (Heritage Review for City of Parramatta).

14.1

Heritage Review for City of Parramatta

(Report of Councillor Michelle Garrard)

4549

Resolved (Garrard/Siviero)

MOTION: Councillor Garrard and Councillor Siviero

(a) That the Chief Executive Officer prepare a scope that includes an estimated cost and timeline for the preparation of a comprehensive heritage review for the Parramatta local government area. The comprehensive heritage review should include, but not be limited to a review of heritage listings and heritage related controls including those that apply to Heritage Conservation Areas.

(b) That this scope be presented to Councillors before 31 March 2024 to inform the 2024/2025 DPOP and budget processes.

AMENDMENT: Councillor MacLean and DLM Councillor Prociv

(b) That this scope be presented to Councillors before 31 March 2024 to inform the 2024/2025 DPOP and budget processes.

(c) That the Chief Executive Officer also provide, as part of the scoping report, details regarding the current provision of Heritage Advisory Services to Council, including any permanent staffing and resourcing requirements that may be needed to meet future demand.

Record of Voting:

For the Amendment: Lord Mayor, Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Davis and MacLean.

Against the Amendment: Councillors Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wearne and Wang

On being put to the Meeting, voting on the Amendment was five (5) votes FOR the and nine (9) votes AGAINST. The Amendment was LOST.

RESOLVED: Councillor Garrard and Councillor Siviero

(b) That this scope be presented to Councillors before 31 March 2024 to inform the 2024/2025 DPOP and budget processes.

Record of Voting:

For the Motion: Unanimous

Question Taken on Notice (Clr Garrard) – Item 14.1 Heritage Review for City of Parramatta

· Does Council allow the installation of solar panels on heritage listed buildings?

10. Petitions

Councillor Noack tabled a petition signed by the residents of the Rosehill Ward,

· 69 people signed the petition calling on Council to stop traffic entering Albert Street Granville from Parramatta Road.

A copy of the Petition is ON FILE.

DISCLOSURE OF INTEREST

Note: At 7.25pm, Councillor Donna Davis declared a Significant Non-Pecuniary interest in relation to Item 12.1 (Submissions to the NSW Legislative Council Inquiry into current and future public transport needs in Western Sydney and the NSW Legislative Assembly Inquiry into the Sydney Metro West Projects) for the reasons that she is an elected member of the Legislative Assembly and the State Member of the electorate Parramatta. Councillor Davis will leave the room during Council’s consideration of this matter and will not participate in the discussion or voting.

11. Rescission Motions

There were no Recission Motions.

PROCEDURAL MOTION

DEALING WITH ITEMS BY EXCEPTION

RESOLVED: Councillor MacLean and Councillor Siviero

That, in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate:

Item 12.2: Investment Report for September 2023
Item 12.3: Annual Code of Conduct Complaints Statistics
Item 13.3: Public Exhibition of Draft Hoarding Policy and Draft Tower Crane Policy
Item 13.4: Adoption of Petitions Policy
Item 13.6: Status Update on Report – Proposed Suburb Boundary Adjustment – Harris Park
Item 13.7: Appointment of Community Member to Access Advisory Committee
Item 13.8: Late Report: Presentation of the Audited 2022-2023 Annual Financial Statements

Record of Voting:

For the Motion: Unanimous

12.2

Investment Report for September 2023

(Report of Tax and Treasury Accountant)

4550

RESOLVED: Councillor MacLean and Councillor Siviero

That Council receive and note the Investment Report for September 2023.

Record of Voting:

For the Motion: Unanimous

12.3

Annual Code of Conduct Complaints Statistics

(Report of Internal Ombudsman)

4551

RESOLVED: Councillor MacLean and Councillor Siviero

That Council receives and notes the annual report to the NSW Office of Local Government on Code of Conduct Complaints for the period 1 September 2022 to 31 August 2023.

Record of Voting:

For the Motion: Unanimous

13.3

Public Exhibition of Draft Hoarding Policy and Draft Tower Crane Policy

(Report of Policy Officer)

4552

RESOLVED: Councillor MacLean and Councillor Siviero

(a) That the draft Tower Crane Policy and Guidelines and draft Hoarding Policy and Guidelines be placed on public exhibition for a period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Tower Crane Policy and Guidelines and draft Hoarding Policy and Guidelines for public exhibition to give effect to Council’s resolution.

Record of Voting:

For the Motion: Unanimous

13.4

Adoption of Petitions Policy

(Report of Policy Officer)

4553

RESOLVED: Councillor MacLean and Councillor Siviero

That Council adopts the Petitions Policy 2023 as attached to this report.

Record of Voting:

For the Motion: Unanimous

13.6

Status Update on Report - Proposed Suburb Boundary Adjustment - Harris Park

(Report of Senior Project Officer)

4554

RESOLVED: Councillor MacLean and Councillor Siviero

That this matter be further deferred to the 6 November 2023 Council meeting.

Record of Voting:

For the Motion: Unanimous

13.7

Appointment of Community Member to Access Advisory Committee

(Report of Community Capacity Building Officer)

4555

RESOLVED: Councillor MacLean and Councillor Siviero

That Council appoint Tony Walker as a Committee Member of the Access Advisory Committee, for the remaining period of this Council term.

Record of Voting:

For the Motion: Unanimous

13.8

LATE REPORT: Presentation of the Audited 2022-2023 Annual Financial Statements

(Report of Acting Financial Accounting, Treasury & Payables Manager)

4556

RESOLVED: Councillor MacLean and Councillor Siviero

(a) That Council authorises the Lord Mayor, Deputy Lord Mayor, Chief Executive Officer and Responsible Accounting Officer to sign the following:

1. 2022-23 General Purpose Financial Statements – Statement by Councillors and Management;

2. 2022-23 Special Purpose Financial Statements – Statement by Councillors and Management

(b) That Council receive and note the Draft Engagement Closing Report for the 2022-23 Annual Financial Statements.

(c) That Council authorises the release of the audited 2022-23 Annual Financial Statements to the Office of Local Government and for public exhibition.

Record of Voting:

For the Motion: Unanimous

Note: Due to disclosing a Significant Non-Pecuniary Interest in relation to the next matter (Item 12.1: Submissions to the NSW Legislative Council Inquiry into current and future public transport needs in Western Sydney, and the NSW Legislative Assembly Inquiry into the Sydney Metro West Project), Councillor Davis left the meeting at 7.26pm.

12. Reports to Council - For Notation

12.1

Submissions to the NSW Legislative Council Inquiry into current and future public transport needs in Western Sydney, and the NSW

Legislative Assembly Inquiry into the Sydney Metro West Project

(Report of Transport Planning Manager)

4557

Resolved (Siviero/Garrard)

Note: Councillor Davis disclosed a Significant Non-Pecuniary Interest in relation to the this Item and did not participate in the discussion or voting.

RESOLVED: Councillor Siviero and Councillor Garrard

That Council notes the following submissions made to the:

(a) NSW Legislative Council Inquiry into the current and future public transport needs in Western Sydney at Attachment 1.

(b) NSW Legislative Assembly Inquiry into Sydney Metro West project at Attachment 2.

Record of Voting:

For the Motion: Unanimous

Note: Councillor Davis returned to the meeting at 7.34pm.

13. Reports to Council - For Council Decision

13.1

Minutes of the Parramatta Traffic Committee meeting held on 20 September 2023

(Report of Acting Traffic & Transport Manager)

4558

Resolved (Noack/Green)

RESOLVED: Councillor Noack and Councillor Green

(a) That Council notes the minutes of the Parramatta Traffic Committee held on 20 September 2023, provided at Attachment 1.

(b) That Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 20 September 2023 provided at Attachment 1 and in this report, with the exception of item 2 part 1 and item 2 part 2(i) and noting the following financial implications for each item.

I. ITEM 2309 A1 MACQUARIE STREET, PARRAMATTA – LEIGH MEMORIAL CHURCH FOOTPATH PARKING
The proposal is for Council to issue a permit to allow Leigh Memorial Church ceremonial vehicles to park on the footpath of Macquarie Street. The administrative works involved in processing the permit are to be undertaken by Council staff using existing resources. Any subsequent construction works that may be required to provide a suitable area on the footpath for this parking space is to be organised by the Church at no cost to Council.

II. ITEM 2309 A2 WIGRAM STREET, HARRIS PARK – DIWALI FAIR 2023
The proposed Diwali event scheduled to be held on Saturday 18 November 2023 will be delivered by the Event Organisers, Little India Australia and Little India Harris Park Business Association, and will be at no cost to Council. Therefore, this matter has no direct financial impact upon Council's budget.

(c) That the proposed Diwali Fair event scheduled to be held in Wigram Street, Harris Park on Saturday 18 November 2023 be classified as Class 2 Events in accordance with Austroads Guide to Traffic Management Part 9: Transport Control Systems - Strategies and Operations (Table 5.4 – Special Event Planning Matrix) and Transport for NSW Guide to Traffic and Transport Management for Special Events.

Record of Voting:

For the Motion: Unanimous

13.2

Minutes of the Traffic Engineering Advisory Group meeting held on 20 September 2023

(Report of Acting Traffic & Transport Manager)

4559

Resolved (Noack/Green)

RESOLVED: Councillor Noack and Councillor Green

(a) That Council notes the minutes of the Traffic Engineering Advisory Group meeting held on 20 September 2023, as provided at Attachment 1.

(b) That Council approve the recommendations of the Traffic Engineering Advisory Group meeting held 20 September 2023 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

I. ITEM 2309 B1 HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS ON HILL ROAD

This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this matter has no financial impact upon Council's budget.

II. ITEM 2309 B2 HILL ROAD, WENTWORTH POINT – REQUEST FOR A PEDESTRIAN CROSSING

This report is for information only and does not commit Council to any projects. Should it be determined to install new raised pedestrian crossings in Hill Road, Council will explore funding opportunities to deliver the works.

III. ITEM 2309 B3 GRANVILLE HIGH PEDESTRIAN ACTIVITY AREA (HPAA) – TRAFFIC STUDY

The cost of the Granville HPAA study was $24,722.50. This study was 100% funded by the NSW Government under its Safe Speeds in High Pedestrian Activity and Local Areas Program.

IV. ITEM 2309 B4 CARLINGFORD ROAD, RAY ROAD AND RAWSON STREET, EPPING – PROPOSED TIME EXTENSION OF THE ‘NO RIGHT TURN’ RESTRICTION FOR EASTBOUND MOTORISTS

This report requests TfNSW to make changes to the timing of the existing ‘No Right turn’ restrictions in Carlingford Road at Ray Road and Rawson Street, Epping traffic signals. Therefore, this matter has no financial impact upon Council's budget.

V. ITEM 2309 B5 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There are no financial implications to Council as a result of this report.

VI. ITEM 2309 B6 – NO RIGHT RESTRICTION IN PARK PARADE, PARRAMATTA AT THE ENTRANCE TO THE PARRAMATTA AQUATIC CENTRE CARPARK

There are no financial implications to Council as a result of this report.

Record of Voting:

For the Motion: Unanimous

Question Taken on Notice (Clr Noack) – Item 13.2 Minutes of the Traffic Engineering Advisory Group meeting held on 20 September 2023

· How many meetings has Council had with the developer ‘Sekisui’ and can they give a report on what has happened at those meeting and how hopeful is

13.5

Adoption of Amended City of Parramatta Council Ward Boundaries

(Report of Chief Governance & Risk Officer)

4560

Resolved (Garrard/Wearne)

RESOLVED: Councillor Garrard and Councillor Wearne

That Council:

(a) receives and notes the outcomes from the public exhibition of the proposed ward boundaries (Attachment 1),

(b) adopts the proposed ward boundaries (Attachment 2) for implementation prior to the local government elections to be held in September 2024;

(d) advises affected residents of the changes to their ward.

Record of Voting:

For the Motion: Unanimous

14. Notices of Motion

14.1

Heritage Review for City of Parramatta

(Report of Councillor Michelle Garrard)

4561

Resolved (Garrard/Siviero)

RESOLVED: Councillor Garrard and Councillor Siviero

(b) That this scope be presented to Councillors before 31 March 2024 to inform the 2024/2025 DPOP and budget processes.

Record of Voting:

For the Motion: Unanimous

15. Questions with Notice

15.1

Questions Taken on Notice at the 9 October 2023 Council Meeting.

(Report of Council Secretariat & Policy Officer)

4562

Resolved (Maclean/Noack)

RESOLVED: Councillor MacLean and Councillor Noack

That Council receive and note the responses provided to the questions taken on notice at the 9 October 2023 Council Meeting.

QUESTIONS TAKEN ON NOTICE

Clr Pandey asked a question on Item 13.2 Deferred from OCM 28 August 2023 – Audit of Sporting Facilities and Amenities (Female Friendly)

· Regarding State and Federal funding, how much funding has Council received throughout this term of Council regarding upgrading of sporting facilities and amenities (specifically ‘female friendly’)?

Acting Executive Director City Assets and Operations Response

Council has received approximately $7,530,881 in grants for six (6) separate projects that can be directly linked to improving ‘female friendly’ participation including pavilion/amenities and other works.

The below projects have specifically mentioned ‘female friendly’ improvements within the grant applications or were focused on a ‘female friendly’ outcome.

Name of Grant	Provider	Project	Amount
ATP Tennis Legacy Fund	State Government and Tennis NSW	Timbergetters Reserve - Tennis Lighting	$16,204
Greater Cities Sports Facility Fund 2020/21	State Government	Peggy Womersley Reserve -Sportsground Pavilion	$1,000,000
Greater Cities Sports Facility Fund 2021/22	State Government	Newington Reserve -Sportsground Pavilion	$1,000,000
West Invest	State Government	Somerville Park -Sports Field Lighting	$200,000 for improved lighting from a total project cost $4,570,103
West Invest	State Government	Max Ruddock -Reserve Amenities Building	$5,200,000 (for total project)
Female Friendly Community Sports Facilities	State Government	Caber Park Tennis Court lighting	$114,677
		Total	$7,530,881

Additionally, projects that have received grant funding of over $18,000,000 for sporting infrastructure that provided improvements for all genders, however did not specifically call out ‘female friendly’ participation within the grant application, include;

Name of Grant	Provider	Project	Amount
LRCI Round 1	Federal Government	Caber Park Court - Re-Surfacing	$80,000
LRCI Round 2	Federal Government	Dundas Park - Multi-Purpose Court	$250,000
Multi-Sport Facility Fund	State Government: Office of Sport	Newington Reserve -Sport and Recreation Facility	$5,000,000
West Invest	State Government	Doyle Ground -Sporting Field Re-build	$8,317,000 (for total project)
West Invest	State Government	Somerville Park -Sports Field	$4,570,103 (for total project)
		Total	$18,217,103

Deputy Lord Mayor, Clr Prociv asked a question on Item 13.4 Rate Category Adjustments

· Can a report be provided to Council on how any staggered rate increases would work?

Executive Director Finance and Information Response

A report will be prepared in coming months along with additional discussion opportunities at an upcoming Finance Committee and workshop/s.

Clr Garrard asked a question on Urgency Motion - Provision of Disabled Parking Facilities

· When is the Car Parking Strategy due to be submitted to Council?

Acting Executive Director Property and Place Response

The CBD Carpark Strategy was adopted by Council in April 2022 with a suite of short, medium and long-term actions to enhance the CBD car parking experience (https://participate.cityofparramatta.nsw.gov.au/cbd-parking).

Council staff are continuing to work through the implementation of the multi-level and on-street car park upgrades including both technology and physical upgrades. The CBD Carpark Strategy is not scheduled for review in 2023 as it is in the implementation phase, though progress of delivery against the short-term and medium-term actions will be reviewed in 2024.

The long-term action (two years +) is to “develop a feasibility study for the redevelopment of the former Fennell Street car park site as a commercial development that includes public parking.”

Clr Darley asked a question on Item 15.2 Protection from Extreme Heat

· Does Council still run the proactive program “Cool Parramatta”?

Executive Director Community Services Response

Council no longer runs the Cool Parramatta Project. While the Cool Parramatta Project has come to an end, Council will be delivering a communications campaign to promote awareness around heat risk for the community.

Record of Voting:

For the Motion: Unanimous

16. CLOSED SESSION

There were no items considered in closed session at this meeting.

11. CONCLUSION OF MEETING

The meeting concluded at 7.47pm.

This page and the preceding 16 pages are the Minutes of the Ordinary Council Meeting held on Monday, 23 October 2023 and are to be confirmed on Monday, 6 November 2023.

Chairperson

Council 6 November 2023 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Naming Proposal for Unnamed Laneways in North Parramatta

REFERENCE F2022/03176 - D09168061

REPORT OF Senior Project Officer

CSP THEME: THRIVING

workshop/briefing date: Parramatta Ward Briefing 7 August 2023; First Nations Advisory Committee 18 August 2023; Parramatta Ward Briefing 25 October 2023.

PURPOSE:

The purpose of this report is to endorse the preferred names for two (2) unnamed laneways in North Parramatta.

RECOMMENDATION

(a) That Council endorse the use of Duba Lane for the first unnamed laneway, which runs adjacent to William Street in the North and Bellevue Street in the South. The laneway runs parallel with Saunders Street in the East. The name and location for the first unnamed laneway is illustrated in the Site Map as Laneway 1 (see Attachment 1).

(b) That Council endorse the use of Wali Lane for the second unnamed laneway, which runs parallel to William Street in the North and Bellevue Street in the South and is adjacent to Saunders Street in the East. The name and location for the second unnamed laneway is illustrated in the Site Map as Laneway 2 (see Attachment 1).

(c) Further, that the preferred name for each of the unnamed laneways be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. This naming project emerged from community requests to name two laneways in North Parramatta in order to improve deliveries and access to essential services.

2. Most of the abutting lots in this precinct have rear access via the two laneways (with a few units having direct front access to one of the laneways) making deliveries, wayfinding and emergency services response difficult.

3. Unnamed laneway 1 is situated adjacent to William Street in the North and Bellevue Street in the South. The laneway runs parallel with Saunders Street in the East. This laneway is used by a few of the residents that have direct front access to this lane as well as abutting lots which have rear access via this lane. (Attachment 1 - Laneway 1).

4. Unnamed laneway 2 runs parallel to William Street in the North and Bellevue Street in the South and is adjacent to Saunders Street in the East. This laneway is used by abutting lots which have rear access via this lane. (Attachment 1 - Laneway 2).

5. Council Officers engaged the Dharug Boorooberongal Elders Aboriginal Corporation, and a Dharug community elder researched and prepared names for unnamed laneways in North Parramatta for the consultation process. These proposed names were submitted to the NSW Geographical Names Board (GNB) to check the eligibility of the proposed names.

6. This evaluation ensures that only names meeting the uniqueness requirements of the NSW Address and User Manual (2021) are publicly exhibited and then presented to Council for consideration.

7. Uniqueness is considered the most essential quality in proposing a new road name. A road name will be regarded as a duplicate by the GNB (and therefore rejected for use) if it is the same or similar in spelling or sound to an existing nearby roadway name, regardless of the type of road.

8. Five (5) GNB pre-approved names were placed on public exhibition for community feedback. All impacted properties near the unnamed laneways were notified during consultation.

9. Under the City of Parramatta Council’s Road Naming Policy (Policy 283) and the NSW Address Policy and User Manual (May 2021) developed by the NSW Geographical Names Board (GNB), Council is the responsible authority for the provision of address numbering to all properties and road names to all local and private roads situated within the Parramatta Local Government Area (LGA). Council is also responsible for endorsing the authoritative road name and ensuring it is endorsed by the GNB.

10. The naming of road infrastructure is necessary to provide accurate addressing for deliveries within the development, not only to identify an owner’s individual business, but also for navigation, emergency response, service delivery (utilities, post) and for statistical analysis.

11. To ensure all road naming is comprehensible, clear, accepted, unambiguous and readily communicated, property addresses and road names must comply with Chapter 6 “Addressing Principles” of the NSW Address Policy and User Manual (2021). In the preparation of this project, Council utilised preferred sources in line with this policy and section 3.2 in Council’s Road Naming Policy (Policy 283), which identifies desirable sources as:

a. Aboriginal names,

b. Local history, including early explorers, settlers, and other eminent persons,

c. Thematic names such as flora and fauna,

d. Landmarks, and

e. Names appropriate to the physical, historical or cultural character of the area.

ISSUES/OPTIONS/CONSEQUENCES

12. Council’s Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three (3) weeks (16 business days) from Monday 21 August 2023 and closed Monday 11 September 2023. A letter was sent via Australia Post to 270 impacted residents, and targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

13. The exhibited names, pre-approved for use by the GNB, are listed with their description in the table below.

*Proposed Indigenous Names	Context
Duba	Earth / Clay or the ground
Giba Lane (Ke-ba)	Stone or Rock
Dinaguwa Lane (Din-e-gow-a)	Eastern Native Cat
Ngurra Lane (N-gurra)	Birds Nest
Wali Lane	Possum

* We all think of fish, rivers, huts and ochre ceremonial dances and storytelling most of the time when we learn about the First Nations culture of Australia, the Dharug people were also astronomers as well as good hunters and warriors. They were connected to the skies and the lands.

14. Overall, the opportunity to share feedback for this project was presented on 28,261 occasions, culminating in 1,627 views of the project page and 89 engagements (87 online surveys and 2 emails).

15. The community sentiment was generally positive, with Duba Lane and Wali Lane being the two (2) most popular options of the five (5) exhibited names. Duba Lane received the highest weighted score at 409 and will be assigned to Laneway 1. Wali Lane received the second highest weighted score at 369 and will be assigned to Laneway 2.

16. All names satisfy the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence for the use of the proposed names at this location.

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation was undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
21.08.23 – 11.09.23	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	The project page saw 890 unique visitors and 1,627 views. This resulted in a conversion of 87 completed surveys. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads. No feedback identified the proposed names to be offensive, racist, derogatory or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
21.08.23	270 impacted residents and businesses via direct mail out	Verbatim responses that may have been generated by accessing the survey from the letters QR code are provided in Attachment 2.	Letters detailing the exhibition and how to submit formal feedback were sent to residents and businesses near the unnamed laneways.	Senior Project Officer, Place Services Printing Officer, Corporate Services
21.08.23	The community, via 4 x A1 corflute signs placed at the 2 laneways	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	A poster was designed to support and promote the exhibition. The poster also included a QR code which received a total of 71 scans.	Senior Project Officer, Place Services
21.08.23 – 11.09.23	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	A paid campaign across Facebook. Overall, the social media combined campaign garnered a reach of 12,679 resulting in 355 link clicks to the project page.	Community Engagement Officer, Research & Engagement
22.08.23	The First Nations Advisory Committee via email	No comments provided on the proposed names.	NA	Acting Manager, Community Capacity Building
22.08.23	The community, via Participate Parramatta Newsletter (August 22 edition)	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter (15,051 subscribers), seeing a 45% open rate and 57 clicks to the project.	Community Engagement Officer, Research & Engagement
05.09.23	The community, via Participate Parramatta Newsletter (September 5 edition)	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter (15,582 subscribers), seeing a 45% open rate and 66 clicks to the project.	Community Engagement Officer, Research & Engagement

18. In addition to this, there were four (4) suggestions for alternative names from the community which were submitted to the GNB for eligibility checks. The names returned with duplications which were the same as an existing name, regardless of the road type as well as similar sounding results. As such, the naming suggestion provided during community consultation did not meet GNB requirements.

Councillor Consultation

19. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
07.08.22	An update was provided to Councillors at the Parramatta Ward Briefing	No comments provided.	NA	Senior Project Officer, Place Services
17.08.23	All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter	No comments provided.	NA	Senior Project Officer, Place Services
25.10.23	An update was provided to Councillors at the Parramatta Ward Briefing	No comments provided.	NA	Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

20. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

21. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $150 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of street signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

22. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Sasha Allen

Senior Project Officer

Beth Andean

Place Manager - Coordinator

Bruce Mills

Group Manager Place Services

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1: Site Map	1 Page
2 ⇩	Attachment 2: Engagement Report	16 Pages

REFERENCE MATERIAL

Council 6 November 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Review of Options for Proposed Locality (Suburb) Boundary Adjustment - Harris Park

REFERENCE F2022/03176 - D09174104

REPORT OF Senior Project Officer

CSP THEME: Thriving

workshop/briefing date: Nil

PURPOSE:

To present options for a suburb boundary change to Harris Park consistent with the requirements and guidelines of the NSW Geographical Names Board (GNB).

RECOMMENDATION

(a) That Council notes the options contained in this report for a locality (suburb) boundary amendment to Harris Park.

(b) That Council corrects the existing boundary error and submits an ‘operational’ application to the NSW Geographical Names Board (GNB) to amend the bisection of cadastral Lot SP99768 at 23 Hassall Street, Parramatta to comply with GNB guidelines.

(c) That Council makes no other changes to the existing Harris Park locality boundary as none of the potential options contained in the report are consistent with or comply with NSW Geographical Names Board (GNB) locality guidelines or address policy.

BACKGROUND

1. On 24 July 2023, City of Parramatta Council resolved that a report investigating options for a suburb boundary review in Harris Park consistent with the NSW Geographical Names Board (GNB) requirements be presented to Council by the end of October 2023.

2. On 23 October 2023, Council resolved to extend the due date for this report until 6 November 2023.

3. The current Harris Park locality is 65 hectares in size and comprises of 2,378 property address records across 638 land parcels. The locality size of Harris Park is already significantly less than the GNB’s minimum locality size of 100 hectares for urban areas.

4. Harris Park is neighboured by Parramatta to the North and West, Rosehill to the East, and Granville to the South. The Northern boundary is uneven in nature and partially follows Clay Cliff Creek. The Eastern Boundary follows Alfred Street and Good Street, splitting lots between Weston Street and Prospect Street between Harris Park and Rosehill. The Southern boundary mostly follows the Western Motorway. The Western boundary follows the train line along Station Street East. Refer to Attachment 1: Harris Park Current Locality Boundary.

5. Options highlighted for consideration in Council’s resolution of 24 July 2023 are shown in Attachment 2: Notice of Motion 14.1 Proposed Suburb Boundary Adjustment - Harris Park:

· Realignment of the Northern boundary along Parkes Street (between Station Street East and Harris Street);

· Realignment of the Northern boundary along Hassall Street (between Gregory Place and Alfred Street);

· Realignment of the South-Eastern boundary along Weston Street (between Good Street and Alfred Street).

6. The GNB provides guidelines for the circumstances in which an amendment to an existing suburb boundary should be considered under Process AP3: Address Locality Boundaries in Chapter 8 of the NSW Address Policy and User Manual 2021 (APUM). Refer to Attachment 3: NSW Address Policy and User Manual 2021 (APUM). Section AP3 ‘Considerations for Amending an Existing Address Locality’ of the APUM states that:

“The need to amend an address locality boundary will arise when there are difficulties with the efficient delivery of services to an area, problems assigning addresses or further land development and construction of new roads.

The following criteria are relevant to any proposal to amend an existing address locality:

· The spread of urban development has resulted in an area becoming too large for one address locality.

· A major new road, particularly a controlled access road, has divided a community, providing an opportunity to rename part to a new address locality.

· The address locality name is duplicated in New South Wales in one or more local government areas.”

7. Section 6.8 ‘Principles of Address Locality Naming and Boundaries’ of the APUM states that:

“Submissions seeking changes to address locality boundaries for reasons of perceived status or financial benefit will not be supported.”

8. Fundamentally, changing suburb boundaries is based on addressing objectives, namely, provision of an unambiguous address to facilitate the delivery of services, in particular, the provision of emergency services.

9. Council’s Survey and Property Systems Team have not received complaints with geo-locating or wayfinding of property addresses with emergency services, postal deliveries, or utilities due to addresses located in Harris Park.

10. As such, under the criteria outlined in Section AP3 ‘Considerations for Amending an Existing Address Locality’ of the APUM, there is no necessity to amend the existing Harris Park locality boundary.

11. This was previously noted in a Councillor Briefing Note regarding a proposal to adjust the suburb boundaries between Harris Park and Parramatta.

12. Based on the GNB policy guidelines, and as noted previously, Council should avoid reducing the size of an already small suburb where there is no evidence of service provision issues.

13. Notwithstanding this, officers will submit an ‘operational’ application to adjust the boundary of cadastral Lot SP99768 - 23 Hassall Street, Parramatta, which has been the boundary since it was gazetted on 16 June 2006, so that it follows the southern boundary of SP99768. This ‘operational’ request would not impact any dwellings on Lot SP99768 as they are already addressed as being in the Parramatta locality. This amendment would not require community consultation.

ISSUES/OPTIONS/CONSEQUENCES

14. If the criteria outlined in Section AP3 ‘Considerations for Amending an Existing Address Locality’ in the APUM are met, the GNB will assess requests for locality boundary definitions and changes against the following principles outlined in Section 6.8 ‘Principles of Address Locality Naming and Boundaries’ of the APUM.

“6.8.4 Boundary Definition

a. Address locality boundaries should be easy to identify and readily interpreted by the community. Address locality boundaries shall be determined based on good planning principles and define areas with common community interests.

b. Address locality boundaries shall be of a reasonable size for practical purposes, such as including a shopping precinct or community school. Within urban areas an ideal size is around 500ha, with a preferred minimum area of 100ha.

c. Address locality boundaries shall be contiguous and may not overlap another address locality boundary.

d. An address locality cannot be an island within another locality. All address localities should have boundaries that run alongside two or more other localities, the seashore or state boundary.

e. Address locality boundaries shall not extend beyond local government, state or territory boundaries.

6.8.5 Boundary Determination

a. Address locality boundaries should be determined as early in the planning process as possible.

b. Address locality boundaries shall follow clear and easily distinguishable lines such as rivers, railways, major road centrelines.

c. Address locality boundaries shall not bisect properties in common ownership and shall not bisect individual land parcels.

d. Boundaries should be regularly reviewed, especially in areas subject to urban development. The review process should take into primary consideration impacts on community interests. Following this, consideration can be given to the likely impact on government and commercial interests.

e. Address localities should be reflected in the address of any given site. A boundary adjustment may be required if the address locality of the access point to a site is not concurrent with the address locality for the site being addressed.”

15. If Council resolves to progress a boundary adjustment to Harris Park, re-aligning the Northern boundary of Harris Park along the major road centrelines of Parkes Street and Hassall Street (between Station Street East and Alfred Street) would create a boundary that is clear and easily distinguishable, consistent with Clause a. of Section 6.8.4 and Clause b. of Section 6.8.5 of the APUM.

“6.8.4 Boundary Definition

“6.8.5 Boundary Determination

b. Address locality boundaries shall follow clear and easily distinguishable lines such as rivers, railways, major road centrelines.”

16. Under this scenario, properties which fall on the northern side of Parkes Street would become located in Parramatta while properties which fall on the southern side of Parkes Street would become located in Harris Park.

17. This boundary change would also correct the division of cadastral Lot SP99768 at 23 Hassall Street, Parramatta (noted in paragraph 13, above) which is currently split between Parramatta and Harris Park. This action is consistent with Clause c. of Section 6.8.5 of the APUM.

“6.8.5 Boundary Determination

c. Address locality boundaries shall not bisect properties in common ownership and shall not bisect individual land parcels.”

18. The GNB provides guidance for councils considering a boundary change request under the provisions of the Geographical Names Act 1966. This is captured in Section 7.1.3 ‘Consulting on a Proposal’ of the APUM.

“Address Localities

Under the provisions of the Geographical Names Act 1966, the GNB is responsible for address locality name and boundary determination.

Principles outlined in Chapter 6 - Section 6.8 - Principles of Address Locality Naming shall be followed when creating new or amending existing address locality names/boundaries.

It is recommended that Local Government consult with the immediate community who directly utilise the addresses assigned to sites affected by a boundary change. This includes, but is not limited to, residents, ratepayers and businesses.”

19. Council officers note the re-alignment of the northern boundary along Parkes Street and Hassall Street would impact one hundred and seventy-nine (179) property records in total.

20. One hundred and fifty-four (154) property records currently located in Harris Park would inherit a Parramatta address. In addition, officers estimate that approximately 647 residences yet to be developed (i.e. under construction or pending development assessment) would also be impacted by the requested change (refer to Attachment 4: Development Application figures).

A map of a neighborhood

Description automatically generated

21. Twenty-five (25) property records currently located in Parramatta would inherit a Harris Park address.

A blueprint of a road

Description automatically generated

22. This boundary change would also move the New South Wales Heritage-listed historic Hambledon Cottage Museum and Hambledon Cottage Reserve (between 45 and 47 Hassall Street, Parramatta) from Parramatta to Harris Park.

23. This boundary change would also divide two (2) property parcels between Parramatta and Harris Park. These are located at 103 Hassall Street, Parramatta and 45 Hassall Street, Parramatta. Both are Council-owned reserves. Should Council resolve to progress this boundary adjustment, it is recommended that these properties inherit a Harris Park address to best retain the size of the Harris Park suburb.

24. This boundary change would also slightly increase the Harris Park locality size from 65ha to 65.32ha. This is still well below the NSW GNB’s preferred minimum locality size of 100ha and ideal locality size of 500ha for urban areas, as outlined in Clause b. of Section 6.8.4 of the APUM.

“6.8.4 Boundary Definition

25. Should Council resolve to progress this boundary adjustment, it is recommended that properties on the Southern side of Parkes Street sit within the Harris Park locality to avoid reducing the size of Harris Park. It is also recommended that any further changes to the Harris Park boundary avoid reducing the size of the locality.

26. Additionally, officers recommend that any changes to the Harris Park boundary consider the community impact of the change. This is consistent with Clause d. of Section 6.8.5 of the APUM.

“6.8.5 Boundary Determination

d. Boundaries should be regularly reviewed especially in areas subject to urban development. The review process should take into primary consideration impacts on community interests. Following this, consideration can be given to the likely impact on government and commercial interests.”

27. Council officers note that any changes to an established locality boundary will present the following impacts to the community:

· Inconvenience and confusion for property owners, residents and businesses whose address will need to be changed from Harris Park to Parramatta or Rosehill (and vice versa).

· Initial delays in updating changes to address on geolocation services (such as Google Maps).

· Confusion for visitors and emergency services attending impacted addresses.

· Expected appreciation in property value (for addresses moving from Harris Park to Parramatta or Rosehill) and depreciation in property value (for addresses moving from Parramatta or Rosehill to Harris Park).

28. Further to the northern boundary adjustment, officers have investigated three (3) options for the South-Eastern boundary adjustment of Harris Park. All options use the road centreline as the boundary and apply the proposed northern boundary adjustment along Parkes Street and Hassall Street. This is consistent with Clause b. of Section 6.8.5 of the APUM.

“6.8.5 Boundary Determination

b. Address locality boundaries shall follow clear and easily distinguishable lines such as rivers, railways, major road centrelines.”

29. Option 1 proposes re-aligning the Northern boundary along Parkes Street and Hassall Street and re-aligning the South-Eastern boundary down Alfred Street to the West of Prospect Street. Refer to Attachment 5: Harris Park East Option 1.

30. This locality adjustment will increase the locality size of Harris Park from 65ha to 67ha and increase the total number of land parcels from 638 parcels to 654 parcels.

31. A total of two hundred and seventy-one (271) property records will be impacted by this locality adjustment. As outlined earlier in this report (refer to paragraphs 19-21), one hundred and seventy-nine (179) property records will be impacted by the Northern boundary adjustment. A further ninety-two (92) property records will be impacted by the proposed adjustment to the South-Eastern boundary. These properties are currently located in Rosehill and will inherit a Harris Park address.

32. Option 2 proposes re-aligning the Northern boundary along Parkes Street and Hassall Street and re-aligning the South-Eastern boundary to the West of Weston Street and down Good Street. Refer to Attachment 6: Harris Park East Option 2.

33. This locality adjustment will decrease the locality size of Harris Park from 65ha to 64.1ha and decrease the total number of land parcels from 638 parcels to 628 parcels.

34. A total of two hundred and thirty-one (231) property records will be impacted by this locality adjustment. As outlined earlier in this report (refer to paragraphs 19-21), one hundred and seventy-nine (179) property records will be impacted by the Northern boundary adjustment. A further fifty-two (52) property records will be impacted by the proposed adjustment to the South-Eastern boundary. These properties are currently located in Harris Park and will inherit a Rosehill address.

35. Option 3 proposes re-aligning the Northern boundary along Parkes Street and Hassall Street and re-aligning the South-Eastern boundary down the full length of Alfred Street and to the West of the Western Motorway. Refer to Attachment 7: Harris Park East Option 3.

36. This locality adjustment will increase the locality size of Harris Park from 65ha to 77.06ha, and increase the total number of land parcels from 638 parcels to 782 parcels.

37. A total of five hundred and fifty-three (553) property records will be impacted by this locality adjustment. As outlined earlier in this report (refer to paragraphs 19-21), one hundred and seventy-nine (179) property records will be impacted by the Northern boundary adjustment. A further three hundred and seventy-four (374) property records will be impacted by the proposed adjustment to the South-Eastern boundary. These properties are currently located in Rosehill and will inherit a Harris Park address.

38. The below summary table compares the impacts to locality size, property parcels and property records for each option.

	Total locality size after adjustment (hectares)	Total number of of property parcels in locality after adjustment	Total number of property records impacted by locality adjustment	Number of property records impacted by Northern boundary adjustment	Number of property records impacted by South-Eastern boundary adjustment
Current Harris Park locality	65 ha	638	0	0	0
Option 1	67 ha	654	271	179	92
Option 2	64.1 ha	628	231	179	52
Option 3	77.06 ha	782	553	179	374
Northern Boundary Adjustment only	65.32 ha	613	179	179	0

39. Should Council resolve to progress a boundary adjustment in one form or another, community consultation would extend to residents of all impacted dwellings and nearby areas. A community engagement report will need to be included in Council’s submission to the GNB. However, noting GNB policy guidelines as outlined in report, there is no basis for such a recommendation.

40. The GNB provides the following guidance when undertaking community consultation for changes to address localities under Section 7.1.3 ‘Consulting on a Proposal’ of the APUM:

“It is recommended that Local Government consult with the immediate community who directly utilise the addresses assigned to sites affected by a boundary change. This includes, but is not limited to, residents, ratepayers, and businesses.

The level and form of consultation by the GNB can vary depending on the proposal, as follows:

· Where a boundary amendment proposal will affect less than 10 parcels or owners/occupiers, no advertising is required (but can be undertaken). This proposal must have full support of property owners affected by the proposal and Local Government.

· Where a boundary amendment proposal will affect between 10 to 20 parcels or owners/occupiers, the GNB Secretariat can seek permission from the GNB to alter the boundaries without advertising.

· Where a proposal will affect more than 20 parcels or owners/occupiers and/or includes a name change or creation of a new address locality, the proposal must be advertised by the GNB.”

41. Council notes that the final outcome of any proposal will be subject to the NSW Geographical Names Board Review Procedure.

CONSULTATION & TIMING

Stakeholder Consultation

42. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
29/08/23 – 29/09/23	Supervisor Survey & Property Systems	Review of boundary options	Reviewed and maps provided.	Supervisor Survey & Property Systems
26/09/23 – 29/09/23	Strategic Land Use Planning	Review of planning controls	No implications for planning controls.	Senior Project Officer, Property & Place
26/09/23 – 29/09/23	Strategic Land Use Planning & Senior Heritage Specialist	Review of heritage impacts	No expected heritage impact, however this would require a minor amendment to the Parramatta LEP 2023 and the suburb details would need to be updated in the State Heritage inventory. This would also require consultation with Heritage NSW and a heritage consultant to complete a heritage impact statement. Council’s Heritage Advisory Committee would also need to be informed.	Senior Project Officer, Property & Place
29/09/23 – 04/10/23	Senior Rates Officer	Review of rates revenue	Non-residential properties moving from Harris Park to Parramatta may be charged the COP 21 Parramatta CBD Special Rate. This will not impact Council’s overall rate revenue.	Senior Project Officer, Property & Place
29/09/23 – 04/10/23	Infrastructure Planning	Review of developer contributions revenue	No implications for developer contributions.	Senior Project Officer, Property & Place

Councillor Consultation

43. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

44. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

45. If Council resolved to proceed with a boundary adjustment, the financial impact is shown below. Council should note:

· External operating costs associated with this project will be paid to support engagement as part of the community consultation component of this project if endorsed and will be taken from Service Code 420097 - Road Naming and funded from General Revenue at an estimate of up to $10,000 depending on the level of community consultation and engagement that is undertaken.

· Under the provisions of the Geographical Names Act 1966, the GNB must issue a notice for a new or changed address locality name or boundary (if it affects more than 20 lots and/or owners) in the Government Gazette. In addition to the requirements of the Act, any change to the name or extent of an address locality will be notified by the GNB Secretariat to relevant government agencies and authorities who require this information. The GNB provides the notification to relevant government authorities and publishing in the Government Gazette without charge.

46. The table below summarises the financial impacts on the budget arising from adoption of the officer’s recommendation.

	FY 23/24	FY 24/25	FY 25/26	FY 26/27
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Sasha Allen

Senior Project Officer

Beth Andean

Place Manager - Coordinator

Bruce Mills

Acting Executive Director Property & Place

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Harris Park Current Locality Boundary	1 Page
2 ⇩	NOM 14.1 Proposed Boundary Adjustment - Harris Park	4 Pages
3 ⇩	NSW Address Policy and User Manual 2021 (APUM)	180 Pages
4 ⇩	Development Application figures	1 Page
5 ⇩	Harris Park East Option 1	1 Page
6 ⇩	Harris Park East Option 2	1 Page
7 ⇩	Harris Park East Option 3	1 Page

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.