Agenda of Council - Monday, 24 July 2023

City of Parramatta Council – Minutes of Council Meeting – Monday, 10 July 2023

UNCONFIRMED

MINUTES

Council Meeting

Monday, 10 July 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

PRESENT

The Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries, DLM Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Pandey, opened the meeting at 6:36PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

Procedural Motion

4383

RESOLVED Councillor Noack and Councillor Wearne

(a) That the request to attend the Ordinary Council Meeting dated 10 July 2023 via remote means submitted by Councillor Valjak due to personal reasons be accepted.

(b) Further, that Councillor Esber and Councillor Davis be granted a leave of absence for the Ordinary Council Meeting dated 10 July 2023.

6. CONFIRMATION OF MINUTES

Minutes of the Council Meeting held on 26 June 2023

4384

RESOLVED Councillor Noack and Councillor Prociv

That the minutes be taken as read and be accepted as a true record of the Meeting.

7. DISCLOSURES OF INTEREST

Councillor Green declared a pecuniary interest in Item No 16.3 - Public Exhibition of Draft Parramatta River Flood Study Report as he owns multiple properties that are in areas potentially affected in the Flood Study Report. He left the meeting and did not vote on the item.

The Lord Mayor Councillor Pandey declared a pecuniary interest in Item No 16.3 - Public Exhibition of Draft Parramatta River Flood Study Report as he owns a property that is in an area potentially affected in the Flood Study Report. He left the meeting and did not vote on the item.

8. Minutes of the Lord Mayor

8.1

The Voice Constitutional Referendum

(Report by The Lord Mayor Councillor Sameer Pandey)

4385

RESOLVED The Lord Mayor Councillor Pandey and Councillor Bradley

(a) That Council notes that the Prime Minister has committed to holding a referendum between October-December 2023 to determine whether to alter The Constitution to recognise the First Peoples of Australia by establishing an Aboriginal and Torres Strait Islander Voice.

(b) That Council demonstrates and promotes open, respectful and constructive dialogue during discussion of the referendum vote that upholds cultural safety and acknowledges the diversity of views within the City of Parramatta community.

a. The First Nations Advisory Committee, with whom Council has consulted, and is yet to endorse a formal position on the proposed constitutional change;

b. Dharug peoples; and

c. First Nations people with connections to this country.

(d) That Council waive the hire fees for Council venues (to a total budget waiver of $10,000) to facilitate open public discussion on the proposed change in the lead up to the referendum and invite applications from community representatives from all sides of the debate, noting that applications must be for purposes consistent with this resolution and operate in line with Council’s Facilities Hire Terms and Conditions.

(e) That Council notes its existing agreement with Western Sydney Community Forum to coordinate and deliver a balanced program to the community of neutral information, local education and awareness raising activities on the referendum.

(f) That consistent with Council’s previous resolution of 28 March 2022 to support Constitutional Recognition for Aboriginal and Torres Strait Islander peoples and the key principles of the ‘Uluru Statement from the Heart’, Council support the proposed change to The Constitution as set out by The Constitution Alteration (Aboriginal and Torres Strait Islander Voice) 2023, passed on 19 June 2023.

(g) Further that, all Councillors be advised of all facilities that are hired by the Western Sydney Community Forum and any other public or community group for the purposes of discussion regarding the proposed referendum changes to the constitution.

Recording of Voting:

For the Motion: Councillors Bradley, Darley, Humphries, Maclean, Noack, Pandey and Prociv

Against the Motion: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne

On being put to the Meeting, voting on this Motion was seven votes FOR and six votes AGAINST. The Motion was CARRIED.

8.2

Women's World Cup 2023

(Report by The Lord Mayor Councillor Sameer Pandey)

4386

RESOLVED The Lord Mayor Councillor Pandey and Councillor Garrard

(a) That Council celebrates the 2023 FIFA Women's World Cup from 20 July-20 August 2023, highlighting that City of Parramatta will host the grand final and several other matches at Accor Stadium.

(b) That Council notes that Parramatta Square will showcase livestreamed matches and feature freestyler footballers, FIFA games stations, foosball tables, Panna octagonal football cages and more, so fans can cheer on their team with the global football community.

(c) Further, that Council acknowledge the power of sport to bring people together and increase visitors to the City of Parramatta, noting its partnerships with Parramatta Square, Western Sydney Wanderers FC and Optus in activating live sites and promotional opportunities.

	Matter of Urgency – Condolence Motion for Mr Warren Glenny
	RESOLVED Councillor Humphries and Councillor Noack That Council consider a matter of urgency regarding the death of Mr Warren Glenny, past President of Parramatta RSL and Castle Hill RSL. The Lord Mayor ruled the matter urgent.
4387	RESOLVED Councillor Humphries and Councillor Noack Councillor Humphries informed Council of the sad passing of Mr Warren Glenny and extended her condolences to Warren’s family. That Council is to write a letter of Condolence to Warren’s family.
Note:	The Chamber observed a minute silence.

9. Public Forum

Nil

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

Nil

12. Reports to Council - For Notation

Nil

Procedural Motion

4388

RESOLVED (Maclean/Noack)

That Items 13.2,13.3, 13.4,16.1 and 16.2 be resolved enbloc.

Note: Councillor Wearne voted against Item No 13.4.

13. Reports to Council - For Council Decision

13.1	2023/2024 Making of the Rates and Annual Charges (Report of Rates & Receivables Manager)
	Motion Councillor Maclean and Councillor Prociv (a) That Council: (i) Make the Rates and Charges for the 2023/24 rating year as outlined in this report using the land values with a base date valuation of 1 July 2022: (ii) Make two (2) ordinary rates, being Residential and Business; (iii) Categorise the Business rate into: · Business General · Central Business District · Central Business District – Centre of Activity No 2 · Industrial Centres of Activity (iv) Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i) Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii) Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv) Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi) Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix) Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i) A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii) A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: · Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii) A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: · The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv) A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: · The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: · The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi) A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i) 140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for · Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii) 240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for · Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. · The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. · The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii) 660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for · Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv) 1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for · Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) 660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for · Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi) 1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for · Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii) 80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.
	Foreshadowed Motion Councillor Garrard and Councillor Wearne (a) That Council: (i) Make the Rates and Charges for the 2023/24 rating year as per the year 2022/23 rates and use the land values with a base date valuation of 1 July 2022: (ii) Make two (2) ordinary rates, being Residential and Business; (iii) Categorise the Business rate into: · Business General · Central Business District · Central Business District – Centre of Activity No 2 · Industrial Centres of Activity (iv) Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART and amend the financial position accordingly including the requirement to go back to the public exhibition. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i) Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii) Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv) Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi) Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix) Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i) A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii) A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: · Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii) A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: · The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv) A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: · The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: · The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi) A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i) 140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for · Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii) 240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for · Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. · The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. · The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii) 660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for · Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv) 1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for · Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) 660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for · Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi) 1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for · Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii) 80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.
4389	RESOLVED Councillor Maclean and Councillor Prociv (a) That Council: (i) Make the Rates and Charges for the 2023/24 rating year as outlined in this report using the land values with a base date valuation of 1 July 2022: (ii) Make two (2) ordinary rates, being Residential and Business; (iii) Categorise the Business rate into: · Business General · Central Business District · Central Business District – Centre of Activity No 2 · Industrial Centres of Activity (iv) Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i) Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii) Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv) Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi) Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix) Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i) A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii) A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: · Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii) A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: · The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and · The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. · The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv) A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: · The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: · The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi) A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i) 140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for · Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii) 240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for · Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. · The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. · The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii) 660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for · Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv) 1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for · Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v) 660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for · Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi) 1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for · Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii) 80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: · Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.

13.2

Public Exhibition of Draft Procurement Policy

(Report of Policy Officer)

4390

RESOLVED Councillor Maclean and Councillor Noack

(a) That the draft Procurement Policy be placed on public exhibition for a period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Procurement Policy for public exhibition to give effect to Council’s resolution.

(c) Further, that staff prepare a report to Council following the exhibition period to present a final draft Procurement Policy for adoption.

13.3

Public Exhibition of Alcohol Free Zones within the City of

Parramatta LGA

(Report of City Safe Operations Manager)

4391

RESOLVED Councillor Maclean and Councillor Noack

(a) That Council endorse and establish the Alcohol Free Zones set out in Attachment 1 to operate for 4 years, commencing 7 days after the public notification of the Alcohol Free Zones.

(b) Further, that Council authorise the Chief Executive Officer to temporarily suspend the operation of any of the established Alcohol Free Zones throughout the local government area for the purpose of events.

13.4

Public Exhibition of Draft Parramatta Bike Plan 2023

(Report of Senior Project Officer Transport Planning)

4392

RESOLVED Councillor Maclean and Councillor Noack

(a) That Council endorses for the purposes of public exhibition the draft Parramatta Bike Plan 2023 at Attachment 1 for a period of not less than 28 days.

(b) That Council delegate authority to the Chief Executive Officer to make formatting and minor editorial adjustments to the draft Parramatta Bike Plan 2023.

(c) Further, that the results of the public exhibition of the draft Parramatta Bike Plan 2023 be reported back to Council for its consideration.

13.5

Adoption of Councillor and Staff Interaction Policy 2023

(Report of Policy Officer)

4393

RESOLVED Councillor Humphries and Councillor Prociv)

That this matter be deferred and referred to the Policy Review Committee.

13.6

Endorsement of City Events and Festival FY24 Program

(Report of Manager City Events and Festivals)

4394

RESOLVED Councillor Prociv and Councillor Humphries

(a) That Council endorse the City Events and Festival Plan for the 2023-2024 financial year.

(b) That Council note:

i. the program aligns to the endorsed 2020-2025 City of Parramatta Events and Festivals Strategy;

ii. the program reflects the feedback received throughout Councillor workshops and consultation;

iii. the programs to be delivered as ‘partnerships’ are dependent on third party agreements and may be subject to change; and

iv. the individual operational budgets for each event may be adjusted throughout the year depending on market factors, however the program in its entirety will not exceed the 2023/24 events and festivals scope or operating budget.

(c) Further, that any additional events/programs that are proposed to be included in the program will require Council to resolve to provide additional budget funds and resourcing (staffing) prior to inclusion in the 2023/24 program.

Note:

Questions were taken on notice for this item.

	Procedural Motion
	RESOLVED Councillor Maclean and Councillor Garrard That the meeting be adjourned, the time being 8.25pm.
	Note: At the time the meeting was reconvened, the following Councillors were present: The Lord Mayor, Councillor Pandey and Councillors Bradley, Darley, Garrard, Green, Maclean, Noack, Dr Prociv, Siviero, Valjak, Wang and Wearne.
Note:	Council reconvened at 8:35pm.

13.7

Results of Community Consultation - Popular Election of Lord

Mayor and Referendum Question

(Report of Executive Director Finance & Information)

4395

RESOLVED Councillor Wearne and Councillor Garrard

That Council receive and note the report and not proceed further (status quo).

13.8

DEFERRED FROM 26 JUNE 2023 OCM -Lake Parramatta Swimming

Area Upgrade

(Report of Supervisor Open Space and Natural Resources)

4396

RESOLVED Councillor Garrard and Councillor Wearne

(a) That Council notes the results of the second round of community consultation.

(b) That Council approves the final concept plan at attachment three to this report, for the Lake Parramatta Swimming Area Upgrade project and notes the project will now proceed to the documentation, procurement, and construction phase.

(c) That a report be presented to Council outlining the process and funding required for the development of a new landscape masterplan for the Lake Parramatta visitor precinct. The report is to review grant funding opportunities and provide a status update on outstanding work items from the Lake Parramatta Plan of Management 2012, relating to the visitor precinct.

(d) Further, that Council staff replace the existing concrete tank with a PVC tank to increase capacity and reduce odour, and an upgraded back to base pump failure warning system to reduce response time and that the works be funded from the Parks and Open Space Renewal Budget.

Note:

Councillor Noack left the meeting at 8:57pm and returned at 9.01pm.

13.9

International Public Library of the Year Awards

(Report of Library Services Manager)

4397

RESOLVED Councillor Humphries and Councillor Valjak

(a) That Council note City of Parramatta’s Parramatta Library at PHIVE has been announced as one of four finalists for the International Federation of Library Associations and Institutions (IFLA) Public Library of the Year Award 2023.

(b) That Council note the award ceremony will take place at the IFLA World Library and Information Congress 2023 on Monday 21 August 2023 in Rotterdam, The Netherlands.

(c) That Council note that as a finalist, City of Parramatta has been invited to attend and present at the IFLA Congress 2023 Award Ceremony.

(d) That Council authorise the Lord Mayor, Councillor Sameer Pandey to represent Council at the IFLA Congress and Award Ceremony 2023.

(e) Further, that Council covers the reasonable cost of travel for the Lord Mayor, and any reasonable out of pocket expenses, in accordance with the Councillor Expenses and Facilities Policy and as authorised by the CEO.

Note:

Councillor Noack returned at 9:01pm.

14. Notices of Motion

14.1

Potential Installation of Safe Haven Baby Boxes

(Report by Councillor Humphries)

4398

RESOLVED Councillor Humphries and Councillor Noack

(a) That the CEO prepare a report for Council, that outlines options for Council buildings to have ‘Safe Baby Haven’ warming boxes installed within the Local Government Area. The report should address, amongst other things:

i. Potential locations within each ward where one ‘Safe Haven Baby Box’ could be installed in a discreet but accessible location.

ii. Assessment of any liability, insurance and risk issues for Council including examination of the legal framework for operation of the boxes and legislative responsibilities.

iii. Potential partnership opportunities with government and non-government agencies for funding and operation of the boxes.

iv. An outline of the costs associated with the operation and installation of the boxes including any external grant or other funding opportunities.

v. An outline of any potential media and community information campaign.

vi. Examples of similar programs in other cities.

(b) Further, that the CEO consults with emergency services providers, law enforcement, health and safety agencies and prominent advocates for ‘Safe Baby Haven’ boxes during the preparation of the report.

14.2

Investigation - Potential Partial Closure of Eleanor Street, Rosehill

and Creation of a New Local Park

(Report by Councillor Prociv)

4399

RESOLVED (Prociv/Siviero)

That the CEO investigate and report back to Council the potential to formally close and rezone to open space (public recreation) that portion of Eleanor Street, Rosehill (located between Penelope Lucas Lane and James Ruse Drive) to enable the creation of additional local open space and parkland in the southern part of Rosehill.

14.3

Advocacy on Future Proofing Residential Development in Western Sydney with Improvements to BASIX

(Report by Councillor Bradley)

4400

RESOLVED (Bradley/Humphries)

That Council write to the Hon Paul Scully MP, Minister for Planning and Public Spaces and the Secretary, NSW Department of Planning and Environment advising that Council supports the recommendations of the report, “Future proofing residential development in Western Sydney (2022)”, and requests that the forthcoming Sustainable Building SEPP and BASIX be amended to implement the recommendations of this report.

Note:

Councillor Garrard left the meeting at 9:29pm and returned at 9:30pm.

14.4

Advocacy - Peninsula Park, Wentworth Point

(Report by Councillor Siviero)

4401

RESOLVED Councillor Siviero and Councillor Noack

(a) That Council notes its previous unanimous resolution of 28 March 2022 calling on the NSW Government to fully commit to the promised 3.9 hectares of open space in Wentworth Point, not including the planned school oval.

(b) That the Lord Mayor write to the NSW Premier, the Hon Chris Minns MP, the Minister for Planning and Public Spaces, the Hon Paul Scully MP and the State Member for Parramatta, Donna Davis MP, calling for urgent action by the NSW government to deliver on this commitment to the community.

Note:

Councillor Maclean left the meeting at 9:33pm and returned at 9:35pm.

14.5

Conversion of Mixed Use Land to Open Space, Burroway Road,

Wentworth Point

(Report by Councillor Siviero)

4402

RESOLVED Councillor Siviero and Councillor Noack

(a) That Council notes its previous unanimous resolution that the mixed used land at Burroway Road, Wentworth Point, currently owned by the NSW Government through Transport for NSW (TNSW) should be handed back to the community for playing fields, parks and sporting, recreational and community facilities.

(b) That the Lord Mayor write to the NSW Premier, the Hon. Chris Minns MP, the Minister for Transport, the Hon. Jo Haylen MP, the Minister for Planning and Public Spaces, the Hon. Paul Scully MP, the State Member for Parramatta, Donna Davis MP, the CEO and Chairperson of Landcom and the Secretary of TNSW to:

a. Advocate for the site to be converted to public open space; and

b. Seek meetings with the relevant Ministers, CEO and Chairperson of Landcom and the Secretary of TNSW.

(c) Further, that Council note that converting the TNSW/Landcom development site east of the High School site (currently planned for residential development) to public open space will provide health and wellbeing benefits to residents and the broader community, in that it will:

· Increase the area of public space through expanded access and availability of community and recreational areas in Wentworth Point.

· Enhance the peninsula’s liveability through access to outdoor community sporting facilities and promote community interaction and healthy lifestyles in and around Wentworth Point.

· Provide a significant increase in open space with direct access to the High School site and the proposed marina and waterfront activity at Wentworth Point.

(d) Further that all Councillors be provided a copy of correspondence sent by the Lord Mayor.

15. Questions with Notice

15.1

Question Taken on Notice - 26 June 2023 Council Meeting

(Report of Governance Manager)

1. Item 13.3 – Deferred Item from OCM 22 May 2023: Proposal to Name the Unnamed Laneway in Northmead – Councillor Garrard

How did staff go out to consultation on naming the unnamed laneway?

Executive Director Property & Place response:

1. The Research and Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (18 business days) from Tuesday 14 March to Thursday 6 April 2023.

2. Additionally, a letter was sent via Australia Post to 175 nearby residents, and postcards were also left with the businesses within the Kleins Road neighbourhood centre (shops). A targeted social media (paid) campaign was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

3. Overall, the opportunity to provide feedback for this project was presented on 68,446 occasions, culminating in 1464 views on the project page and 255 formal contributions.

15.2

Question with Notice - Commercial Leasing Arrangements

(Report of Councillor Prociv)

Executive Director Property & Place response:

Council has 115 leased and licensed premises with a potential total portfolio market income of $3,706,000.

However, Council has resolved to provide 60 of these premises (51.4% of the portfolio) with rental subsidies totalling $1,906,000.

This results in net rental revenue of $1,800,000 per annum to Council.

Council’s policy approach is to seek the most appropriate rent for Council premises, being either market rent for commercial businesses or subsidised market rent for eligible community groups, taking into account asset management objectives for each asset.

Where subsidies are requested, they are considered on a case-by-case basis, consistent with the Property Lease and Licence Policy, and re reported to Council for resolution. Commercial entities are not typically considered for subsidised rent.

The Property Lease and Licence Policy provides ‘Attachment 1 – Community Group subsidy based on draft Operational Plan’ as shown below.

15.3

Questions with Notice - Parking Fees

(Report of Councillor Darley)

Executive Director Property & Place response:

1. Generally, Council has not increased hourly fees between 2022/2023 and 2023/2024, other than applying CPI. For example: $45 to $47.30 at Eat Street. Also, Council increased the Lost Ticket charge in 2023/24 by a $20 flat rate.

2. Since 1 July 2017:

a. 1 Sept 2007 - 30 June 2016 – There was no free Sunday parking, and a flat evening rate applied after 6pm:

i. Evening rate, Eat Street in 2007 $6.00, 2009 $7.50

ii. Evening rate, City Centre in 2007 $6.00, 2009 $7.50,

iii. Evening rate, Parramatta Station – 2007, 2009 No offered

iv. Evening rate, Justice Precinct – 2007, 2009 Not offered

b. 1 July 2011 – 30 June 2015 – introduced 2P free on Sundays, then a $10.00 flat rate, introduced into Justice Precinct as of 1 July 2012.

c. 1 July 2015 – 30 June 2016 - introduced 3P free on Sundays, then a $10.00 flat rate if you exited prior to 12pm.

i. If you entered after 12pm, Council offered 2P, then the $10.00 flat rate.

d. 1 July 2016 – 30 June 2019 – introduced 3P free on Sundays, then a $10.00 flat rate.

e. 1 July 2017 – 30 June 2023 – introduced 4P free on Sundays, then a $10.00 flat rate.

3. Since 1 July 2017.

4. Nil requirement. Council, however, must supply a pricing range, similar to how the parking meter prices are displayed.

5. The schedule of fees has been changed this year, to align with Council’s approved Parking Strategy and allow for the introduction of dynamic pricing, which will better suit parking demands. Council will be able to offer dynamic pricing after the new parking technology is installed this year. Council has adopted minimum and maximum prices within a range that includes the increased lost ticket charge.

6. Council generally applies either a CPI increase or a flat rate % increase depending on the economic environment, operational costs and community expectations.

Note:

A question was taken on notice for this item.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

RESOLVED Councillor Noack and Councillor Prociv

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Legal Status Report as at 31 May 2023. (D08897374) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

16.2 Request For Quote RFQ 22/2022 - Bus Shelters Advertising, Cleaning and Maintenance Services. (D08992446) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.3 Public Exhibition of Draft Parramatta River Flood Study Report. (D09011164) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.4 DEFERRED FROM 26 JUNE OCM: Proposed Lease of Shop 1/4-14 Hunter Street, Parramatta (Justice Precinct Car Park). (D09033811) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

Legal Status Report as at 31 May 2023

(Report of Solicitor)

4403

RESOLVED Councillor Maclean and Councillor Noack

That Council note the Legal Status Report as at 31 May 2023.

16.2

Request For Quote RFQ 22/2022 - Bus Shelters Advertising, Cleaning and Maintenance Services

(Report of Contract Manager)

4404

RESOLVED Councillor Maclean and Councillor Noack

(a) That Council reject the tender submitted for Bus Shelters Advertising, Cleaning and Maintenance Services (RFQ 22/2022), for the reasons set out in the Confidential Tender Recommendation Report (Attachment A) to the subject report;

(b) That Council does not invite fresh tenders for the tender referred to in (a) above because it is considered that re-tendering will not attract additional suitably qualified service providers over and above those who have been invited to tender;

(c) That Council directs the Chief Executive Officer (or her delegate) to explore options of amendment of Parramatta Local Environmental Plan 2023 with a view to permit provision of free-standing digital advertising assets with consent in the LGA;

(d) That Council enter into direct negotiations with suitably qualified service providers with a view to entering into a contract in relation to the subject matter of the tender referred to in (a) above;

(e) That, Council delegate authority to the Chief Executive Officer to conduct negotiations referred to in (d) above; and

(f) Further, that Council be informed of the outcomes of the negotiations referred to in (a) above by way of a further Council report prior to executing and administering any contracts resulting from the negotiation process referred to in (d) above.

16.3	Public Exhibition of Draft Parramatta River Flood Study Report (Report of Supervisor Catchment Management)
4405	RESOLVED Councillor Prociv and Councillor Garrard (a) That the draft Parramatta River Flood Study Report and Flood Mapping results be placed on public exhibition for no less than 42 days. (b) Further, that a report be submitted to Council upon the completion of the public exhibition period.
Note:	1. The Lord Mayor declared a significant pecuniary interest on this Item and left the meeting. He did not vote on the Item. 2. Councillor Green declared a significant pecuniary interest on this Item and left the meeting. He did not vote on the Item. 3. The Deputy Lord Mayor chaired the meeting. 4. A question was taken on notice on this item.
Note:	1. The Lord Mayor Councillor Pandey returned to the chamber at 10.20pm and resumed chairing the meeting. 2. Councillor Green returned to the Chamber at 10:20pm.

16.4	DEFERRED FROM 26 JUNE OCM: Proposed Lease of Shop 1/4-14 Hunter Street, Parramatta (Justice Precinct Car Park) (Report of Space Management Officer)
	Motion Councillor Prociv and Councillor Maclean (a) That Council not proceed with commercial rental or renewal of properties at 1/ 4-14 Hunter Street, Parramatta and Bridge Street, Granville at this time. (b) That Council invite lease applications for the same location from not-for-profit organisations, community groups and social enterprises for 1/4-14 Hunter Street, Parramatta and a report come to Council to consider the lease applications received. (c) That the CEO expedite the preparation of Council’s Property Strategy. (d) Further, that a Councillor workshop and on-site visit be held to discuss the use of Bridge Street, Granville.
	Amendment Councillor Garrard and Councillor Wearne That the matter be deferred until the next Council Meeting with notification of commercial lease be put on hold until the Women’s Shed has an opportunity to inspect the Bridge Street site on an without prejudice basis. The Amendment on being put was CARRIED UNANIMOUSLY.
4406	RESOLVED Councillor Garrard and Councillor Wearne That the matter be deferred until the next Council Meeting with notification of commercial lease be put on hold until the Women’s Shed has an opportunity to inspect the Bridge Street site on an without prejudice basis.

open session

RESOLVED Councillor Wearne and Councillor Maclean

That the meeting revert to Open Session the time being 10.45pm.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The resolutions for Items 16.1 to 16.4 were displayed to members of the public in open session.

18. CONCLUSION OF MEETING

The meeting concluded at 10:50pm.

This page and the preceding 33 pages are the Minutes of the Ordinary/Extraordinary Council Meeting held on Monday, 10 July 2023 and confirmed on Monday, 24 July 2023.

Chairperson

Council 24 July 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Investment Report for June 2023

REFERENCE F2022/03176 - D09043791

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of June 2023.

RECOMMENDATION

That Council receive and note the Investment Report for June 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 30 June 2023 was $505.5m. The average portfolio holdings held throughout the month was $503.9m.

4. The majority of Council’s investment portfolio is in term deposits (68%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 9% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 30 June 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly actual return of 0.38% for June 2023 (or 4.76% on an annualised basis). Outperforming the monthly Ausbond bank bill index by 104 basis points on an annualised basis. The TCorp Fund (1.92% actual) was the main contributor to performance this month.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of June 2023, the cumulative actual interest/income earned, was approximately $2.290m above the annual budget. This outperformance in interest income expectations, can be attributed to the strong performance of The TCorp Long Term Growth Fund (10.97%), strategic purchases and sales of Floating Rate Notes (4.14%) and a strong commitment by the Finance team to source and negotiate market leading term deposit rates, as funds became available.

10. Going forward for 2023-24 Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month. Monthly returns for the financial year to date range from -4% to 18% on an annualised basis. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

11. During June, unrealised capital loss valuations on Managed funds equated to approximately $707k This increase in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

12. The NSW TCorp Fund accounts for 6% of Council’s total investment portfolio. The Fund recording a negative return of 1.92% (actual) during June 2023.

13. Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

14. The CFS Global Credit fund accounts for around 2.90% of Council’s total investment portfolio. The Fund returned +0.95% (actual) in June, with a running yield of 5.75% p.a., advisors recommend Council to retain this investment given the alternative investments in complying fixed interest products are largely earning below this rate of return.

15. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 15% of assets directed to medium term (2-5 years).

16. Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

17. The following Investment transactions occurred during June 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

18. During the month Council invested $51m, all of which was invested in environmentally sustainable fossil fuel free Floating Rate Notes and term deposits.

19. Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

20. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

21. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

22. As at the end of June 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

23. A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2).

24. Current Yields Councils Floating Rate Notes are currently yielding around 4.14% FYTD with unrealised capital gains of approximately $111k based on current market valuations

25. The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +5.5% per annum, Council will continue to hold this fund.

26. Council’s term deposit portfolio (68% of the portfolio) was yielding 3.39% p.a. at month-end, with a weighted average duration of around 295 days or 10 months.

27. Deposit rates rose around 50bp across the short end of the curve (3-12 months) over June, following the RBA’s decision to hike earlier in the month, whilst flagging further rate hikes may be required. In absolute headline terms, deposits offered by the major banks continue to be lower in the long-end (2 -5-year rates) compared to the shorter-end (6–12-month rates), reflective of the major banks belief that interest rate cuts may be delivered in future years once inflation has peaked and is under control

28. Going forward, Council should have a larger opportunity to invest a higher proportion of its surplus funds with the lower rated institutions (up to Policy limits), from which the majority are not lending to the Fossil Fuel industry.

Graph 2: Term Deposit Yields

29. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk, and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation, and the Investment Policy.

30. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

31. I hereby certify the investments for the month of June 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Executive Director - Finance & Information

CONSULTATION & TIMING

Stakeholder Consultation

32. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 Jun 2023

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 30 June 2023

John Angilley

ED F&I

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

33. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

34. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

35. As at 30 June 2023, cumulative interest income exceeded the year-to-date budget by approximately $2.290m. Past performance is not a representation of future gains. The Long-Term Growth Fund is expected to continue to be volatile and will be monitored closely to determine impacts on interest income.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph June. 2023.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report -June 23 .pdf	34 Pages
3 ⇩	List of Council Investments by maturity June 2023.pdf	7 Pages

REFERENCE MATERIAL

Council 24 July 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Parramatta Local Heritage Fund - Policy Review and Grant Allocations

REFERENCE F2022/03176 - D08959856

REPORT OF Project Officer Land Use

CSP THEME: INNOVATIVE

workshop/briefing date: 29 March 2023

PURPOSE:

The purpose of the report is twofold:

1. To report the outcome of investigations into a review of the maximum grant amount under Council’s Local Heritage Fund.

2. To consider recommendations from the meeting of Council’s Heritage Advisory Committee on 2 May 2023 for grants under Council’s Local Heritage Fund.

RECOMMENDATION

(a) That Council note that the 2023/2024 budget as endorsed by Council on 26 June 2023 increases the annual budget for the Local Heritage Fund from $30,000 to $50,000.

(b) That Council approve an increase in the maximum grant amount under Council's Local Heritage fund from $3,300 to $5,000 with the grant to be no greater than 25% of the value of the work being undertaken.

(c) That Council allow discretionary payments up to $10,000 with the grant to be no greater than 50% of the value of the work being undertaken, subject to conditions including the following:

i. Applicants to demonstrate the work is essential to prevent serious or irreparable damage or deterioration to a heritage property; and

ii. Applications for such payments will be deferred to the end of the financial year to ensure other applicants are not penalised and would only be granted subject to the availability of funds.

(d) That changes under (b) and (c) above are to take effect in the 2023/2024 financial year.

(e) That a communications strategy to promote the broader heritage program including the Local Heritage Fund be prepared and then be endorsed by Council's Heritage Advisory Committee and implemented through Council’s communication channels.

(f) Further, that Council approve the Heritage Grant recommendations of the Heritage Committee meeting on 2 May 2023, noting that the recommendations are based on the current policy which allows maximum grants of $3,300 and not the new policy recommended above, as follows:

i. Decline a grant of $2,244.25 for 19 – 21 Wentworth Street, Parramatta

ii. Make a grant of $3,300 for 70 Ross Street, North Parramatta

iii. Make a grant of $3,300 for 76 – 78 Lanhams Road, Winston Hills

BACKGROUND

1. Council on 14 June 2022, in consideration of a report for grants under Council's Local Heritage Fund, resolved:

That Council review the maximum amount available per grant and that the findings of this review be presented to a Councillor Workshop.

2. Current fund limits were determined by Council on 23 May 2016. The current limit allows a grant of 1 dollar for every four dollars spent by the applicant (25% of the applicant’s spend) up to a maximum of $3,300.

3. The Local Heritage Fund budget for the 2022/23 financial year was $35,500, comprising:

· $30,000 from Council.

· $5,500, being a grant from Heritage NSW.

4. Council has accepted a grant from Heritage NSW for its Local Heritage Fund and Heritage Advisory Service for 2023/2024 and 2024/2025. From this grant $6,250 will be available for the Local Heritage Fund for each of the two years (a total of $12,500 over two years). It is not clear whether Council will receive any grant funding from Heritage NSW beyond 2025. Any grant funding for local NSW councils beyond 2025 is yet to be announced.

5. In relation to Council’s Local Heritage Fund, the Heritage Committee at its meeting on 2 May 2023 made recommendations concerning three grants. See Paragraphs 29 to 31 and Table 3 below for details.

LOCAL HERITAGE FUND POLICY REVIEW

BUDGET

6. A preliminary analysis of possible increases to the maximum heritage grants was presented to Councillors at a workshop on 29 March 2023.

7. Council officers at this workshop advised that increasing the maximum grants in the absence of an increase in the budget would result in less grants being able to be made. The intention of the grants program is to promote maintenance of heritage items and whilst maximising the number of grants able to be provided.

8. Following this advice, Council’s Finance Committee resolved to increase the annual budget for the Local Heritage Fund from $30,000 to $50,000 at its meeting of 30 March 2023. This was subsequently included in the 2023/2024 budget which was endorsed by Council at its meeting on 26 June 2023.

9. The recommendation to increase the grants based on the analysis provided in the remainder of the report are enabled by the increase in the budget.

SCOPE OF INVESTIGATIONS

Methodology

10. The review of the maximum amount of Council’s Local Heritage Fund involved the following methodology:

i. Reviewed maximum amounts and annual budgets of councils that have grant funding schemes in New South Wales.

ii. Tested the feasibility of various options for increasing heritage funding in relation to expenditure for the recent years ranging from 2017 to 2022.

iii. Sought feedback from Council's Heritage Advisory Committee on options.

11. The objectives of the review were:

i. To ensure the program made efficient use of funding available to support the conservation of heritage items in the LGA

ii. Increase grant limits to reflect increases in costs since the last review of grant amounts

iii. To maximise the number of grant applications able to be provided

Review of other council funding schemes

12. Results of the review of local heritage funding schemes operated by eighteen other councils in the Sydney metropolitan area and regional areas in NSW are detailed in Attachment 1. A summary of the information is as follows:

i. Approximately 44% of schemes have maximum amounts up to $3,000.

ii. Approximately 44% of schemes allow amounts above $3,000 to a maximum of $10,000.

iii. The average maximum amount is approximately $4,000.

iv. Six schemes provide for maximum payments up to $5,000 – Fairfield, Mosman, Penrith, Bathurst, Shoalhaven and Lake Macquarie Councils.

v. Sixteen out of the eighteen NSW funding schemes reviewed are subject to a funding limit where the grant equates to 50% of the value of work.

vi. Annual grant budgets range from $11,000 to $98,000.

vii. The average budget for the local heritage fund schemes is $37,000.

viii. Fairfield Council provides special grant funding with the grant to be no greater than 50% of the value of the work being undertaken for work essential for structural integrity.

Options and measures reviewed

13. The following options were considered based on a revised budget of $50,000, the objectives described above and the key factors identified through the review of the 18 councils:

i. Option 1: Retain current maximum amount of $3,300 and ratio of 25%

ii. Option 2: Increase maximum amount to $4,000 and retain ratio of 25%

iii. Option 3: Increase maximum amount to $5,000 and retain ratio of 25%

iv. Option 4: Retain current maximum amount of $3,300 and increase ratio to 50%

14. In addition, allowance for discretionary payments up to $10,000 in exceptional circumstances was also investigated.

Expenditure testing

15. Table 1 shows calculated expenditure of various options if the respective option was applied to applications received over four recent years.

Table 1: Results of expenditure testing

		Years Tested
	2021/22		2020/21	2019/20	2018/19	2017/18	Average totals
Number of grants	8		6	9	7	16
Options tested
Option 1 (current arrangement) Total grants paid retaining $3,300 capped at 25% of cost of works	$22,120		$13,145	$19,963	$19,677	$37,122	$23,088
Grants – average	$2,765		$2,191	$2,311	$2,811	$2,320	$2,397
Option 2 Total grant payments that would have been paid if the grants policy was increased to $4000 option capped at 25% of cost of works	$24,682		$14,545	$22,904	$22,202	$42,886	$26,254
Grants – average	$3,085		$2,424	$2,545	$3,171	$2,680	$2,684
Number of grants to receive increase	5		2	3	5	9
Option 3 Total grant payments that would have been paid if the grants policy was increased to $5000 option capped at 25% of cost of works	$25,920		$16,545	$25,054	$23,548	$50,395	$29,479
Grants – average	$3,239		$2,758	$2,783	$3,364	$3,150	$2,983
Number of grants to receive increase	5		2	3	5	9
Option 4 Total grant payments that would have been paid if the grants policy was amended to retain $3,300 limit but increase the cap to 50% of the cost of works	$26,807		$16,380	$25,002	$20,654	$41,618	$27,452
Grants – average	$3,260		$2,730	$2,778	$2,950	$2,601	$2,842
Number of grants to receive increase	3		3	6	2	6

REVIEW OF OPTIONS

16. A review of the advantages and disadvantages of the Options is detailed in Table 2 below.

Table 2: Review of options

Option 1: Maintain current maximum amount of $3,300 and ratio of 25%

Option 2: Increase maximum amount to $4,000 and retain 25% ratio

Option 3: increase maximum grant amount to $5,000 and retain ratio of 25%

Option 4: Retain limit of $3,300 but increase ratio from 25% to 50%

Advantages

· Provides reasonable level of support

· Amount not excessive and staff can manage budget

Advantages

· Would only have a modest effect on budget expenditure

· Works of between $13,200 to $16,000 would receive additional funding

· In line with the average maximum amount of $4,000 for NSW grant schemes

Advantages

· Provides greatest support of conservation work

· Works of between $13,200 to $20,000 would receive additional funding

· Aligns with six other NSW grant schemes that award amounts up to $5,000

· Reflects importance of Parramatta’s heritage

Advantages

· Modest effect on budget

· Works less than $13,200 would receive additional funding

· In line with 89% of NSW fund schemes, that provide for grants capped at 50% of cost of works

Disadvantages

· Does not reflect an increase in CPI

· Maximum amount is generally in lower half of maximum grant funding of other NSW grant schemes

· Importance of Parramatta’s heritage not adequately reflected

Disadvantages

· Provides modest benefits

· Could reduce number of grant recipients

Disadvantages

· Could reduce number of grant recipients

Disadvantages

· Provides modest benefits

· Could reduce number of grant recipients

17. The Heritage Committee were presented with these options at its meeting of 7 March 2023 and resolved to support:

· Either Option 2 (increase maximum grant to $4,000), or Option 3 (increase maximum amount to $5,000), and

· The discretion to provide grants up to $10,000.

18. Given the findings of the analysis detailed in this report, Council officers recommend Option 3 (increase maximum amount to $5,000) as it provides the greatest support for conservation work and best reflects the importance of Parramatta’s heritage. In addition, an increase in the annual budget to $50,000 will maximise the number of heritage owners who have access to the Local Heritage Fund. This allows more owners to make improvements to heritage items and maximises the impact of the grants.

DISCRETIONARY PAYMENTS

19. The increase in budget also allows officers to recommend a measure to provide discretionary payments up to $10,000 with the grant to be no greater than 50% of the value of the work being undertaken, where work must be completed to maintain the integrity of the heritage item.

20. It is envisaged that the measure would help in extreme cases when an item is at risk and is not expected to be a commonly used measure. Furthermore, payment would only be considered if there is evidence from a recognised specialist that work is essential for a heritage property’s integrity and/or to prevent serious or irreparable damage or deterioration. Examples may include:

· securing the building against rainwater ingress by attention to waterproofing of roof, doors and windows.

· rectifying serious structural failure or significant foundation /footing movement that impact on the structural integrity of the item.

21. Building or site elements that may be at risk of damage or deterioration include (but not limited to) the following:

· Foundations, footings and supporting structure of any building work.

· Structural elements such as walls, columns, beams, floors, roofs and roof structure, and veranda or balcony structures.

· Roofs, walls, doors and windows and other components intended to exclude sun, rain, wind, hail, or other weather elements, including their security against the effects of high winds.

· Surface and subsurface drainage systems and roof drainage systems.

· Systems and components (such as ventilators or ventilation systems) intended to reduce or prevent damage due to dampness.

22. A ratio of 50% would apply as it would provide a greater benefit for medium expenditure. It would particularly benefit applications in value up to $20,000, that is likely to include many priority and essential works. For example, if the value of works was $20,000 a person would be eligible to receive $10,000. Conversely, if a ratio of 25% was applied this would only benefit applications of higher value of between $16,000 to $40,000.

23. To ensure it does not have an impact on the budget or the ability of Council to maximise the number of grant applications approved it is proposed that applications would be deferred to the end of the financial year to ensure that other applicants are not penalised and would only be granted subject to the availability of funds.

MARKETING

24. In response to the request from Councillors at the workshop on 27 March 2023 (refer paragraph 37), communication measures have been considered in collaboration with Council's Marketing and Communications Team to:

· publicise and promote the Local Heritage Fund, and

· promote community awareness on Council’s commitment to protect heritage.

Promotion of Local Heritage Fund

25. Suggested measures to promote the fund are as follows:

· Send letters to one third of heritage property owners each year so that all owners receive notification once every three-year cycle.

· Update Council’s website on the fund.

· Provide good examples of past approved applications on Council’s website.

· Provide information on the fund in response to:

o service requests and general heritage development enquiries

o development approvals of heritage applications

· Provide information in Council’s E-newsletters (EDM).

Publicise Council’s role in heritage protection and promotion

26. As well as Council’s provision of the Local Heritage Fund, it is beneficial for the community to understand that the Council undertakes a wide range of actions to protect and promote Parramatta’s heritage. These include the service of the Heritage Advisor, heritage listings protection, information on Council’s website, heritage tours and tourism, the local studies library, archival and collections research and heritage interpretation.

27. The promotion of Council's general heritage functions can be achieved through a communications plan that uses Council owned communication channels, a number of which are discussed above in paragraph 25. These include the letter to heritage property owners, Council’s website and also E-newsletters. It is proposed to undertake further collaboration with the Marketing and Communications Team to develop a plan that can be implemented in the near future.

28. In order to ensure the determination and implementation of appropriate communication measures, Council staff recommend that a communications strategy to promote the broader heritage program including the Local Heritage Fund be prepared and endorsed by Council's Heritage Advisory Committee and implemented through Council owned channels.

ROUND 3 GRANT ALLOCATION FOR 22/23 FINANCIAL YEAR

29. On 13 March 2023 and 24April 2023 Council allocated $13,228 and $12,783.38 in Round 1 and 2 Heritage Grant allocations respectively. This left $9,488.62 remaining in the heritage budget for the 2022/2023 financial year.

30. This report considers grants for Round 3 that were assessed against the policy in place in 2022/23- consistent with the date they were submitted to Council. As the surplus grant funds of $9,488.62 have not been rolled over to the operational budget for 2023/2024, the grants for Round 3 will need to be financed from the heritage budget for 2023/2024.

31. The new grant arrangements discussed earlier in this report will only apply to grants lodged in 2023/24 and beyond.

32. The Heritage Committee at its meeting of 2 May 2023 (Minutes included as Attachment 2), in response to a Council officer presentation, made recommendations on applications for grants from Council’s Local Heritage Fund as detailed in Table 3 below. The Committee recommendations are now submitted for Council endorsement.

Table 3: Round 3 Applications for Local Heritage Funds

Address	Work undertaken	Recommended funding	Reasons for recommendations
19 – 21 Wentworth Street, Parramatta	Proposed awning	Decline grant of $2,244.25	· The work is proposed and not yet undertaken. The Heritage Fund Guidelines provide that grants can only be made for completed work. · The proposed awning is a new addition to the heritage item and does not constitute conservation work of heritage value
70 Ross Street, North Parramatta	Timber repairs to front gable	Make grant of $3,300	Enhances heritage value and integrity of the item
76 – 78 Lanhams Road, Winston Hills	Provide replacement front paling fence on a corner site.	Make grant of $3,300	Works enhance setting and street appeal of item

CONCLUSION

33. Following the review of the Local Heritage Fund, Council is recommended to adopt the following measures to take effect from the 2023/24 financial year:

i. Increase the maximum grant amount to $5,000 with the grant to be no greater than 25% of the value of the work being undertaken (Option 3).

ii. Allow discretionary payments up to $10,000 with the grant to be no greater than 50% of the value of the work being undertaken, subject to the following conditions:

a) Applicants will need to demonstrate that the work is essential to prevent serious or irreparable damage or deterioration to a heritage property.

b) Applications for such payments will be deferred to the end of the financial year to ensure that other applicants are not penalised and would only be granted subject to the availability of funds.

34. Recommended changes to the Local Heritage Fund have been incorporated into the Local Heritage Fund Guidelines for the 2023/24 financial year and included at Attachment 3.

35. Finally, the Round 3 Grant recommendation of the Heritage Committee be endorsed by Council.

CONSULTATION & TIMING

Stakeholder Consultation

36. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

7 March 2023

Heritage Advisory Committee

Committee resolved to support:

· Either Option 2 (increase maximum grant to $4,000) or Option 3 (increase maximum amount to $5,000)

· The discretion to increase grants to $10,000

Refer to detail in this report

Group Manager Strategic Land Use Planning

2 May 2022

Heritage Advisory Committee

Committee recommended the Grant applications discussed in the body of this report

Officer’s support the Committee’s recommendations.

Group Manager Strategic Land Use Planning

Councillor Consultation

37. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

29 March 2023

Councillor workshop

Requested a report to Council that:

· Allows formal consideration of heritage grant guidelines and the options included in the presentation.

· Includes options for marketing the program and promoting community awareness on Council’s commitment to protect heritage

These matters have been addressed in this report

Group Manager Strategic Land Use Planning

Councillors wish to consider a possible increase in the Heritage Grant budget in 2023/24.

Matter referred to and addressed at Council’s Finance Committee meeting on 30 March 2023. Council subsequently endorsed the increase to the Heritage Grant budget at its meeting on 26 June 2023

Group Manager Strategic Land Use Planning

LEGAL IMPLICATIONS FOR COUNCIL

38. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

39. The recommendations of this report related to changing the heritage grant limits is enabled by the allocation of $50,000 in the 2023/24 Council endorsed budget.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result
	Nil	Nil	Nil	Nil
Funding Source:

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil
Funding Source

40. The report also recommends that Council endorse the payment of two (2) grants to a total of $6,600 from the 2023/24 budget. The total remaining in the 2023/24 budget will be $49,650 after the $6,600 is allocated and Council receives $6,250 from Heritage NSW.

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Review of NSW funding schemes	2 Pages
2 ⇩	Minutes of Heritage Advisory Committee meeting	9 Pages
3 ⇩	Local Heritage Fund Guidelines 2023/24	5 Pages

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	N/A

Operating Result	Nil
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source	N/A

CAPEX	Nil
CAPEX
External
Internal
Other
Total CAPEX	N/A

Candidate First Name	Candidate Surname	Parramatta LGA Suburb of Residency/ Work/Study	Reason to Support Recommendation
Bernadette	Carpenter	Winston Hills	Regular bike commuter and advocate
Christopher	Chacos	Epping	Personal bike transport advocate and YouTuber
Stephen	Chong	Parramatta	Walking group organiser

Candidate First Name	Candidate Surname
Mark	Fyson
Kim	Riley
Kevin	Kayani
Roland	Simpson
Daniel	Jordon
Friedrich	Wehrmann
Karandeep	Chadha
Ian	Dunlop
Joel	Ferriera
Daniel	Palombi
Stephan	Stap
Kerry	Tipton
Emma	Lucas
Jeremy	Pooch

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14 March 2023	Active Transport Advisory Committee	Moved to fill vacancies by an EOI process	Staff to initiate EOI process	Group Manager Strategic Land Use Planning
16 May 2023	Active Transport Advisory Committee	Request to identify and invite members of pedestrian walking oriented groups	Identified and invited members of pedestrian and walking oriented groups	Group Manager Strategic Land Use Planning

1 ⇩	Item 13.3 Deferred Item from Council Meeting of 13 March 2023_Proposed Suburb Boundary Adjustment between Harris Park and Parramatta	6 Pages
2 ⇩	Attachment 1 Parramatta CBD Planning Proposal - Land Application Map	1 Page
3 ⇩	Attachment 2 - Proposed Boundary Amendment Plan	1 Page

1 ⇩	Attachment 1 - Site Map	1 Page
2 ⇩	Attachment 2 - DEFERRED ITEM 13.1 FROM OMC 22052023: Proposal to Name the Unnamed Laneway in Northmead	7 Pages

1 ⇩	For Information - City Centre Lanes Policy 2017	7 Pages
2 ⇩	For Information - Keeping of Birds and Animals Policy 2017	11 Pages

Date	Councilor	Councilor Comment	Council Officer Response	Responsibility
N/A

1 ⇩	Parramatta Town Hall 2023 24 Fees and Charges - Draft for Exhibition	4 Pages
2 ⇩	Parramatta Town Hall 2023 24 Categories for Fees and Waivers - Draft for Exhibition	1 Page
3 ⇩	Parramatta Town Hall Catering Model	1 Page