Agenda of Council - Monday, 26 June 2023

MINUTES

Council Meeting

Tuesday, 13 June 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

PRESENT

The Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Donna Davis, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Pandey, opened the meeting at 6:37pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor, acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised staff and the public that meeting is being recorded and webcast live on Council’s website, in accordance with the Council’s Code of Meeting Practice. The recording will be made available on Council’s website.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

Procedural Motion

4326

RESOLVED Councillor Esber and Councillor Noack

That the request to attend the Ordinary Council Meeting dated 13 June 2023 via remote means submitted by Councillor Humphries due to personal reasons be accepted.

6. CONFIRMATION OF MINUTES

	Minutes of the Extraordinary Council Meeting held on 22 May 2023
4327	RESOLVED Councillor Noack and Councillor Prociv That the minutes be taken as read and be accepted as a true record of the Meeting.
	Minutes of the Ordinary Council Meeting held on 22 May 2023
4328	RESOLVED Councillor Noack and Councillor Wearne That the minutes be taken as read and be accepted as a true record of the Meeting.

7. DISCLOSURES OF INTEREST

Councillor Esber declared a Pecuniary Interest in Item 16.1 Legal Status Report as at 30 April 2023 for the reason that a relative works for the Applicant in the Class 1 Appeals for 189 Macquarie Street Parramatta. Councillor Esber will leave the meeting and not participate in the consideration and voting on the Item.

Condolence to Ms Beverly Jean Reeman (nee Chisholm), mother of the State Member for Parramatta and Councillor, Donna Davis

4329

RESOLVED The Lord Mayor, Councillor Pandey

That tonight, Council recognises the recent passing of Ms Beverly Jean Reeman (nee Chisholm), mother of the State Member for Parramatta and Councillor, Donna Davis, we extend our deepest condolences to her family and friends.

Note:

The Chamber observed a minute silence.

8. Minutes of the Lord Mayor

8.1

The King's Birthday Honours list 2023

(Report by the Lord Mayor Councillor Pandey)

4330

RESOLVED The Lord Mayor, Councillor Pandey

(a) That Council congratulate current and former members of the Parramatta community for their significant contributions to the City as recognised in The King’s Birthday Honours list 2023.

(b) That Council congratulate notable members of the community recognised for service to local government, including The Right Honourable Lord Mayor of Sydney Clover Moore and Blacktown City Council Deputy Mayor Councillor Julie Ann Marie Griffiths JP, as recognised in the King’s Birthday Honours list 2023.

(c) Further, that the Lord Mayor writes to the award recipients acknowledging the contribution they have made and congratulating them on being recognised in the Order of Australia King’s Birthday Honours.

8.2

NSW Local Government Professionals Excellence Awards

(Report by the Lord Mayor Councillor Pandey)

4331

RESOLVED The Lord Mayor, Councillor Pandey and Councillor Bradley

(a) That Council recognise the City of Parramatta as winner of the 2023 NSW Local Government Professionals Excellence Awards in the category of ‘Organisational Diversity and Inclusion for its outstanding ‘WeBelong’: Diversity, Equity and Inclusion Strategy.

(b) That Council also recognise the City of Parramatta’s finalist nomination for its new EVOLVE Leadership Development Program, selected in the category of ‘Innovative Leadership – Population Over 150,000’ at the 2023 NSW Local Government Professionals Excellence Awards.

(c) Further, that Council thank the Council Officers involved in these excellent projects and commend them on their admirable efforts.

8.3

Carbon Neutral Certification for City of Parramatta

(Report by Lord Mayor Councillor Pandey)

4332

RESOLVED The Lord Mayor, Councillor Pandey and Councillor Noack

That Council acknowledge City of Parramatta’s certification as carbon neutral and celebrate being the first Council in Australia to achieve a Carbon Neutral Public Doman at Parramatta Square.

8.4

Parramatta Arts and Cultural Precinct

(Report by Lord Mayor Councillor Pandey)

4333

RESOLVED The Lord Mayor, Councillor Pandey and Councillor Garrard

(a) That Council note the momentum in arts and cultural infrastructure investment in the Parramatta CBD, including both Riverside Theatres and Powerhouse Parramatta;

(b) Further, that the CEO prepare a report to investigate the development of a Parramatta Arts and Cultural Precinct Masterplan. This report should consider:

i. Consultation with cultural infrastructure institutions, arts and culture experts and relevant stakeholders including Council’s First Nations Advisory Committee;

ii. Existing materials and research held by Council that could be used to inform the project;

iii. Financial and resourcing implications of developing a Masterplan, and potential timeframes for consultation, development and delivery; and

iv. Potential opportunities to establish formal partnerships with stakeholders (including the Art Gallery) and identify external funding and advocacy platforms.

8.5

Community Batteries for Household Solar

(Report by the Lord Mayor Councillor Pandey)

4334

RESOLVED The Lord Mayor, Councillor Pandey and Councillor Noack

(a) That Council staff conduct a review in consultation with electricity providers to identify locations within the City of Parramatta that could be suitable for community batteries;

(b) That the results of the review be reported back to Councillors in a workshop; and

(c) Further, that Council notes that any potential locations for community batteries will be subject to prior community consultation.

9. Public Forum

There were no registered speakers for this meeting.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

There were no recission motions for this meeting.

12. Reports to Council - For Notation

There were no reports for notation.

Procedural Motion

4335

RESOLVED Councillor Esber and Councillor Maclean

That Items 13.4, 13.6 and 13.7 are resolved enbloc with the recommendations of the staff being adopted.

13. Reports to Council – For Council Decision

13.1

Election of Deputy Lord Mayor

(Report by the Executive Director Finance & Information)

4336

RESOLVED Councillor Esber and Councillor Darley

(a) That the method of voting be open, by way of show of hands, for the election of the Deputy Lord Mayor.

(b) That the Chief Executive Officer, as Returning Officer, undertake the election of the Deputy Lord Mayor for the period 13 June 2023 to 25 September 2023 inclusive, by announcing the nominations and then conducting the election.

(c) Further, that correspondence be forwarded to the Office of Local Government and the Chief Executive of LGNSW advising of the result of the election of the Deputy Lord Mayor.

Record of Voting:

For the Motion: Unanimous

The Chief Executive Officer, as Returning Officer, undertook the election of the Deputy Lord Mayor.

The Chief Executive Officer, as Returning Officer, advised that she had received one nomination for the position of Deputy Lord Mayor for Councillor Cameron Maclean.

Nominated by Councillor Prociv seconded by the Lord Mayor, Councillor Pandey.

Councillor Maclean accepted his nomination.

The Chief Executive Officer, as Returning Officer, called for any other nominations and there were none.

As Councillor Maclean was the only nominee, the Chief Executive Officer, declared Councillor Maclean as duly elected Deputy Lord Mayor until 25 September 2023.

	Procedural Motion
4337	RESOLVED Councillor Noack and Councillor Darley That the meeting be adjourned, the time being 7:36pm.
Note:	At the time the meeting was reconvened, the following Councillors were present: The Lord Mayor, Councillor Pandey and Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Humphries, Maclean, Noack, Dr Prociv, Siviero, Valjak, Wang and Wearne.
Note:	Council reconvened at 7:49pm.

13.2

Installation of Creative Lighting and Endorsement of Plan of Management for Phillip Lane

(Report by the Place Manager)

4338

RESOLVED Councillor Darley and Councillor Prociv

(a) That Council notes the installation of a creative lighting treatment in Phillip Lane, Parramatta.

(b) That Council endorses future activation of Phillip Lane per the Plan of Management provided at Attachment 1.

(c) That, to incentivise outdoor dining in Phillip Lane, Council waives outdoor dining fees for Phillip Lane from 1 October 2023 to 31 March 2024 and that a report come back to Council on the outcome of the trial to incentivise outdoor dining in Phillip Lane.

(d) That, Council allocates $80,000 from the unspent 2022-23 Façade Improvement Grant funds into the 2023-24 financial year to 100% fund and deliver wall art (‘murals’) on private land facing into key Parramatta Lanes (event) and ‘Eat Street’ precinct laneways.

(e) That, Council approves wall art (‘murals’) works to be carried out on private land facing into key Parramatta Lanes (event) and ‘Eat Street’ precinct laneways.

(f) Further that, the CEO prepare a report to Council within the next 6 months reviewing the current Façade Improvement Grants program and outlining options to improve it to support more vibrant wall-art/lighting across our LGA (including providing comparison to other Councils).

13.3	Deferred Item from Council Meeting of 13 March 2023: Proposed Suburb Boundary Adjustment between Harris Park and Parramatta (Report by the Senior Project Officer Place Services)
	Motion Councillor Garrard and Councillor Wang (a) That the matter be deferred, and a report be brought to Council detailing options for boundary adjustments based around the alignment of Parkes Street and that are also generally consistent with the guidelines of the Geographical Names Board. (b) Further, that ALAND Development be notified of Council’s decision. Recording of Voting: For the Motion: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne. Against the Motion: The Lord Mayor, Councillor Pandey, Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean and Noack and Prociv. On being put to the Meeting, voting on this Motion was six votes FOR and nine votes AGAINST. The Motion was LOST.
	Foreshadowed Motion Councillor Prociv and Councillor Maclean (a) That Council refuse the request from the developers of ‘Parkes 88’ at 14-20 Parkes Street, Harris Park (ALAND Development) for Council to commence the boundary adjustment process to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park. (b) Further, that ALAND Development be notified of Council’s decision. Recording of Voting: For the Motion: The Lord Mayor, Councillor Pandey, Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack and Prociv. Against the Motion: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne. On being put to the Meeting, voting on this Motion was nine votes FOR and six votes AGAINST. The Motion was CARRIED.
4339	RESOLVED Councillor Prociv and Councillor Maclean (a) That Council refuse the request from the developers of ‘Parkes 88’ at 14-20 Parkes Street, Harris Park (ALAND Development) for Council to commence the boundary adjustment process to realign the suburb boundary between Parramatta and Harris Park to include properties north of Parkes Street, Harris Park. (b) Further, that ALAND Development be notified of Council’s decision.
Note:	Councillor Noack left the meeting at 8.25pm and returned at 8.28pm.

13.4

Post Exhibition: Adoption of Councillor Expenses and Facilities Policy 2023

(Report by the Policy Officer)

4340

RESOLVED Councillor Esber and Councillor Maclean

(a) That Council receives and notes the submissions received following public exhibition.

(b) Further, that Council adopts the Councillor Expenses and Facilities Policy 2023 as attached to this report.

13.5

Lord Mayor and Councillor Remuneration for 2023/24

(Report by the Executive Officer)

4341

RESOLVED Councillor Garrard and Councillor Siviero

(a) That Council confirm the setting of the Lord Mayor and Councillor annual fees for the period 1 July 2023 to 30 June 2024 at the same levels as current financial year (1 July 2022 to 30 June 2023), being $114,770 and $35,520 respectively.

(b) That Council note the resolution of 27 June 2022 which confirmed the Lord Mayor and Councillors will receive superannuation contribution payments from 1 July 2022, in accordance with Section 254B of the Local Government Act 1993.

(d) Further, that the Chief Executive Officer apply to the Local Government Remuneration Tribunal for Council’s classification to be amended to enable the City of Parramatta to be in the highest category of general purpose councils (Principal CBD), in recognition of the City of Parramatta’s growing regional, national and international significance.

Recording of Voting:

For the Motion: Councillors Davis, Esber, Garrard, Green, Siviero, Valjak, Wang and Wearne.

Against The Motion: The Lord Mayor, Councillor Pandey, Councillors Bradley, Darley, Humphries, Maclean, Noack and Prociv.

On being put to the Meeting, voting on this Motion was eight votes FOR and seven votes AGAINST. The Motion was CARRIED.

13.6

Quarterly Budget Review - March 2023

(Report by the Financial Planning and Analysis Manager)

4342

RESOLVED Councillor Esber and Councillor Maclean

(a) That Council adopt the March 2023 Quarterly Budget Review Statement (QBRS) and the Responsible Accounting Officer’s report on the financial position of the Council (Attachment 1).

(b) Further, that Council approves the revised budget for the 2022/23 financial year:

i) Net operating result (including capital) of $77 million.

ii) Capital revenue of $74.9 million.

iii) Capital expenditure of $238.1 million.

13.7

Councillor Representation on Parramatta River Catchment Group

(Report of the Executive Director Finance & Information)

4343

RESOLVED Councillor Esber and Councillor Maclean

That Council:

(a) Note that Councillor Dr Patricia Prociv is the current voting member appointed to the Parramatta River Catchment Group (Group).

(b) Appoint the current alternate member, Councillor Kellie Darley as the voting member to the Group for the remainder of this Council term.

(d) Advise the Group of the changes in the voting member from the City of Parramatta Council.

14. Notices of Motion

14.1

Deferred Item 14.2 from 27 March 2023: Notice of Motion: Installation of Electronic Vehicle (EV) Chargers within Parramatta LGA

(Report by Councillor Esber)

4344

RESOLVED Councillor Esber and Councillor Maclean

That a report be brought back to Council on Electric Vehicle (EV) charging infrastructure that includes:

(a) The establishment of an Expression of Interest process for companies who can readily demonstrate their ability to provide a network of publicly available electric vehicle charging stations, deployed across the LGA for a trial period of 12 months;

(b) That the trial period include at least one EV public charging station per ward;

(d) That the trial could include up to 3 electric vehicle charging providers, who would work with Council to prepare an Expression of Interest for grant funding under the Australian Renewable Energy Agency (ARENA) Driving the Nation Program;

(e) That Council also investigate ARENA funding to facilitate smart or controlled EV charging at Council’s depot and car parks to enable its own fleet transition to Battery Electric Vehicles through site upgrades and additional on-site renewable energy such as solar PV; and

(f) A risk assessment or risk management be included in the report back to Council.

Note:

Councillor Wang left the meeting at 8.55pm and returned at 8.58pm.

Councillor Maclean left the meeting at 8.56pm and returned at 8.59pm.

14.2

Increase In Trees/Plants Available to Residents and Businesses in the Annual Tree/Plant Giveaway

(Report by Councillor Humphries)

4345

RESOLVED Councillor Humphries and Councillor Noack

(a) That the CEO prepare a report to Council to investigate options and the viability of expanding Council’s free tree/plant giveaway day and that the report include, but not be limited to:

i. Options and potential costs of increasing the number of free trees/plants given away;

ii. Options to include local businesses from within the local government area as part of the giveaway day; and

iii. Options to vary the type of trees and plants given away, such as the potential inclusion of non-native plants such as food/fruit trees or seasonal vegetable plants in the program.

(b) Further, that the report be presented to Council in time to consider these options before the next scheduled tree/plant giveaway on 30 July 2023.

Note:

Councillor Esber left the meeting at 9.00pm and returned at 9.05pm.

Councillor Darley left the meeting at 9.04pm and returned at 9.06pm.

14.3

Proposed Review of Council's Circus Policy

(Report by Councillor Humphries)

The matter was withdrawn.

14.4

Development of an Advocacy Strategy for Council

(Report by Councillor Siviero)

4346

RESOLVED Councillor Siviero and Councillor Noack

a) That the Chief Executive Officer prepare a report to Council investigating options to develop and resource an Advocacy Strategy that aligns with Council’s Community Strategic Plan and other adopted Council strategies. The report should include, but not be limited to:

i. Principles of advocacy;

ii. Outcomes sought from advocacy;

iii. Identification of advocacy priorities including ‘flagship’ priorities (eg: transformational city projects, infrastructure projects and cultural funding programs);

iv. Identification of second and third tier advocacy priorities which may assist in the acceleration of major projects, programs or partnerships which are yet to be funded; and

v. Measures of success.

b) Further, that the report be presented to Council within three months.

Note:

Councillor Davis left the meeting at 9.05pm and returned at 9.09pm.

15. Questions with Notice

15.1

Questions Taken on Notice - 22 May 2023 Council Meeting

(Report by the Governance Manager)

4347

1. Item 13.1 - Proposal to Name the Unnamed Laneway in Northmead – Councillor Bradley

Should there be a standard procedure to refer naming of laneways, streets and buildings to the Heritage Advisory Committee particularly when the history of the place is considered when naming a place?

Staff response:

No standard procedure currently exists. However, as part of future naming proposals and the related consultation process, staff will provide an email to the Heritage Advisory Committee members for the opportunity to have their say on future naming proposals.

2. Item 13.1 - Proposal to Name the Unnamed Laneway in Northmead – Councillor Garrard

If Council goes back for consultation on Item 13.1, what would be the cost?

Staff response:

Social Media cost	$200
Printing/postage costs	$345
Staff cost (approximately)	$11,115

Positions involved in the work undertaken on the road naming process is as follows:

1) Senior Project Officer - Place Services

2) Acting Team Leader Heritage - City of Parramatta Libraries

3) Supervisor Survey and Property Systems - Survey and Property Systems

4) Community Engagement Officer - Research & Engagement

5) Print Officer

6) Signshop

7) Trades Team

8) Digital Team

3. Item 13.2 - Adoption of Parramatta River Plan – Lord Mayor, Councillor Pandey

i. Do we use water monitoring equipment for the river?

Staff response:

Yes. Council has utilised a range of different water quality monitoring systems at various locations along the river as summarized below:

1) Lake Parramatta

Water quality samples taken at 5 locations and depths fortnightly during Oct-Mar (swimming season) and monthly for the remainder of the year. Physical parameters (turbidity, temperature, colour), Nutrients (N/P), Bacteria (Ent) + Metal & Sediment sampling in 2022

2) Melrose Park Smart Planning for Climate Responsive Neighborhoods project

Real time WQ monitoring buoy in Parramatta River estuary (100m west of Wharf Street Boat Ramp) grant funded with developer, periodic operation.

3) Parramatta River Estuary

Two water quality buoys (upper river Rydalmere, lower river Ermington Bay) collecting real time (15min interval) monitoring between 2012-16, physical parameters only.

ii. Is there any data from the equipment which would allow Council to see whether the vision towards the river being swimmable in 2025 is achievable?

Staff response:

The samples collected at Lake Parramatta are used to monitor water quality to ensure it is appropriate for swimming. Staff have also supported trials looking at different water quality monitoring technology along the Parramatta River and are continuing to investigate the best options to assist in targeting progress towards Council’s goals.

4. Item 13.6 - Approval of proposed funding allocations for the 2023 Environmental Education Grants Program – Councillor Valjak

Who is running the incursions and how are we selecting the schools for those incursions?

Staff response:

All primary and high schools within the Parramatta LGA were invited to submit an EOI for Biodiversity incursions valued up to $2000 each, and to be delivered by suitably qualified educators. The EOI required schools to nominate what curriculum Stage would be targeted and how the incursion would relate and add value to current Key Learning Areas (KLA’s) on biodiversity.

Prior to the incursions being approved, Council staff invited biodiversity educators to provide a capability statement on their relevant qualifications and experience, schedule of rates, recent referees and their ability to deliver within the current school term.

Eligible educators were added to a preferred supplier list and then aligned with each of the school’s incursion preferences. The selected incursion providers are: Georges River Environmental Education Centre; Australian Environmental Education; Planting Seeds Australia; and Sydney Olympic Park Authority (SOPA) Environmental Education.

The EOI process resulted in seven (7) applications from six (6) schools, all deemed eligible for funding:

1) Ngarala Public School, Epping

2) Wentworth Point Public School (2 applications)

3) Parramatta Public school

4) North Rocks Public School

5) Muirfield High School

6) Northmead Creative and Performing Arts High School.

15.2

Questions With Notice

(Report by Councillor Darley)

4348

QUESTIONS

Soft Plastic Recycling, RecycleSmart and Problem Waste

1. What options are available to City of Parramatta residents to recycle soft plastics?

Staff response:

Council officers are currently investigating options to provide the Parramatta community with a soft plastic recycling option. Should an initiative materialise, Council will roll out promotions through our various media channels to promote this service.

The heightened attention on recycling due to recent occurrences, such as the publication of the "War on Waste" on ABC, the implementation of China's National Sword Policy, and the closure of REDcycle, has led to a greater scrutiny of recycling. Consequently, Council officers are exercising extreme caution and conducting thorough investigations to ensure that any collaborations we engage in do not lead to the disposal of materials in landfills or their accumulation in warehouses.

Council officers understand that a National Plastics Recycling Scheme project is being developed by Australia’s food and grocery manufacturing industry with funding support from the Federal Government. Further, Woolworths, Coles and Aldi have plans to recommence a soft plastics service towards the end of 2023. As more information develop in regard to this matter, Council officers will communicate the updates as required.

Council officers have been educating our community on the importance of avoidance and reducing the consumption of soft plastics, such as shopping at bulk food stores or buying products in recyclable packaging such as cardboard and tins rather than soft plastic. A series of activities have been planned for Plastic Free July. For the time being soft plastics should go in the red lidded garbage bin

2. Is City of Parramatta signing up to the RecycleSmart program?

Staff response:

Council officers have met with RecycleSmart representatives and spoken to other councils that have used this service. It is recommended that Council does not participate in this program due to the concern with their business model of only being a transport service with no certainty of the end market of the materials they are collecting. It is understood the program employs drivers similar to an Uber service who will then take the items to a site that accepts the items without necessarily having an agreement in place.

Council officers is of the view that the cost to participate is not value for money as a number of the waste types, such as paints, batteries, mobile phones and textiles can already be safely recycled across a number of sites within the Parramatta area at no extra cost. Council’s website provides an A to Z directory to find recycling options.

Further, once Council’s Community Recycling Centre is established it will be another channel to safely recycle problematic waste with the aspiration of being the one stop waste solution for Parramatta residents. Staff will provide Councillors with an update at the Councillor workshop booked for 5 June 2023.

3. What can residents currently do with their problem waste?

Staff response:

Residents can safely recycle their problematic waste through our Mobile Community Recycling Service. This service will collect the following items from the resident’s house.

Problem Waste

E-Waste

· Paints

· Motor oils

· Cooking oils

· Car batteries

· Household batteries

· BBQ gas bottles

· Fire extinguishers

· Smoke detectors

· Fluro globes and tubes

· Tv (up to 60 inches or 153cm)

· Computers and accessories

· Monitors

· Laptops

· Gaming consoles

· DVD & VCR players

· Printers

· Stereo systems

· Mobile phones & accessories

· Small electronic goods with a cord including microwaves, toasters, hairdryers and etc

Council provides e-Waste days throughout the year which is advertised on Council’s website, social media channels and on the waste calendar that is distributed to all households. Council also hosts the NSW EPA Household Chemical Clean Out program annually.

Council officers are currently investigating sites to operate a Community Recycling Centre. Staff will provide Councillors with an update at the Councillor workshop booked for 5 June 2023.

Stormwater Network

1. When was the last time Council conducted an audit of the effectiveness of our stormwater network, specifically gross pollutant traps (GPTs)?

2. What were the high-level results of this audit of Council’s GPTs?

Staff response:

Council is committed to reducing gross pollutants in our waterways as part of a whole of catchment approach championed by the Parramatta River Catchment Group.

It is noted this is particularly important as Parramatta is situated downstream of the wider Parramatta River Catchment and as such receives large volumes of litter delivered through our creeks and rivers from surrounding LGA’s.

Council’s Environment and Sustainability team has sought to understand the performance of our gross pollutant traps to ensure they are effectively managed to maximise their environmental performance. In doing so the team engaged consultants Optimal Stormwater to undertake an audit of all of Council’s Gross Pollutant Traps (GPT’s).

The audit was completed in December 2022. The high-level results found that 24% of our GPT’s are in perfect or Good condition, 26% are operational however could be enhanced and 50% and poor or non- operational. Of concern is that 43% of the devices are recommended to be replaced and 23% require major structural works.

The breakdown of the high level results can be found in Attachment 1. Staff are currently working through the detailed audit recommendations to prioritise repair works and replacement/upgrade options.

Housing Supply and Targets in Parramatta

1. There’s been a lot of commentary recently about the need to increase housing supply and whether or not councils in Greater Sydney are meeting their housing targets. Roughly, what increase in housing supply has taken place in the City of Parramatta over the last 5-10 years and what is the forecast increase in housing supply in the LGA over the next 5-10 years?

2. Is Council on track to meet the housing supply targets set by the NSW Government, and other government authorities?

Staff response:

City of Parramata met its 2016-21 housing target by 97% through the delivery (construction) of 20,930 dwellings. With regards to the current (2021-26) target, CoP has already met that by 98% by providing capacity for 23,279 dwellings, and there remains another 36 months remaining in this period.

Some important background: housing targets should correspond with their assigned ‘period’ and the ‘source’ of the housing target. The table below summarises this.

Housing target period	Housing target (and source)	How has Council met, or is tracking to meet, its targets?	What phase of the development pipeline has CoP’s performance been sourced?
2016-21 (5 years)	21,650 (Greater Cities Commission - Central City District Plan)	97% or 20,930* dwellings	This was constructed growth (known as ‘delivered growth’ - refer to the image of the ‘development pipeline’, below).
2021-26 (5 years) – first 23 months	23,660 (CoP - Local Housing Strategy)	98% or 23,279** dwellings to date	This is via Planning Proposal’s/LEPs that have come into effect (known as ‘capacity growth’) in the first 23 months of this current 5 year period - refer to the image of The development pipeline, below). Council also has ‘in train’ (known as ‘potential growth’) some 10 formally lodged Planning Proposal’s that could result in additional capacity of 11,900*** dwellings, over this period and the next periods (2026-2036). Furthermore, the 23,279 figure excludes the dwellings to be delivering within the Westmead/ PNUT and North Parramatta Precincts.
2026-36 (10 years)	40,520 (CoP - LHS)	N/A	N/A

Notes –

*Via completed (delivered) dwellings as at 30 May 2023 – see development pipeline diagram.

**Via finalised LEPs (capacity) as at 30 May 2023 – see development pipeline diagram.

***Via PPs/Precincts in train (potential) as at 30 May 2023 – see development pipeline diagram.

The Development pipeline:

It is important to note that these figures are current as at 31 May 2023, and are expected to change as in train Planning Proposals are finalised.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session.

No member of the gallery wished to make representations.

4349

RESOLVED Councillor Noack and Councillor Maclean

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Legal Status Report as at 30 April 2023. (D08897330) - This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

16.1

Legal Status Report as at 30 April 2023

(Report of Solicitor)

4350

RESOLVED Councillor Prociv and Councillor Maclean

a) That Council note the Legal Status Report as at 30 April 2023.

b) Further, that in the interests of transparency and good governance, Council publish an appropriate version of the monthly Legal Status Report on its website, excluding any legally privileged content, for the information of the community.

Note:

Councillor Esber disclosed a Pecuniary Interest, Councillor Esber left the meeting at 9:16pm and did not return.

OPEN SESSION

4351

RESOLVED Councillor Noack and Councillor Wearne

That the meeting revert to Open Session, time being 9:19pm.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Item 16.1.

18. CONCLUSION OF MEETING

The meeting closed at 9.21pm.

This page and the preceding 19 pages are the minutes of the Ordinary Council Meeting held on Tuesday, 13 June 2023 and confirmed on Monday, 26 June 2023.

Chairperson

Council 26 June 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Investment Report for May 2023

REFERENCE F2022/03176 - D09004691

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of May 2023.

RECOMMENDATION

That Council receive and note the Investment Report for May 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 31 May 2023 was $502.2m. The average portfolio holdings held throughout the month was $497.1m.

4. The majority of Council’s investment portfolio is in term deposits (70%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 9% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 31 May 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly actual return of 0.22% for May 2023 (or 2.67% on an annualised basis). Underperforming the monthly Ausbond bank bill index by 86 basis points on an annualised basis. The TCorp Fund (-0.30% actual) was the main detractor to performance this month.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of May 2023, the cumulative actual interest/income earned, was approximately $1.496m above the year-to-date budget.

10. Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month. Monthly returns for the financial year to date range from -4% to 18% on an annualised basis. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

11. During May, unrealised capital loss valuations on Managed funds equated to approximately -$71k This decrease in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

12. The NSW TCorp Fund accounts for 6% of Council’s total investment portfolio. The Fund recording a negative return of -0.30% (actual) during May 2023.

13. Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

14. The CFS Global Credit fund accounts for around 2.90% of Council’s total investment portfolio. The Fund returned +0.14% (actual) in May, with a running yield of 5.5% p.a., advisors recommend Council to retain this investment given the alternative investments in complying fixed interest products are largely earning below this rate of return.

15. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 16% of assets directed to medium term (2-5 years).

16. Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

17. The following Investment transactions occurred during May 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

18. During the month Council invested $30m, all of which was invested in environmentally sustainable fossil fuel free Floating Rate Notes and term deposits.

19. Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

20. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

21. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

22. As at the end of May 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

23. A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2).

24. Current Yields Councils Floating Rate Notes are currently yielding around 4.06% FYTD.

25. The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +5.5% per annum, Council will continue to hold this fund.

26. Council’s term deposit portfolio (70% of the portfolio) was yielding 2.81% p.a. at month-end, with a weighted average duration of around 295 days or 10 months.

27. Despite the aggressive rate hikes, over the past few months, the deposit market has already factored the peak of the rate hike cycle. Deposit rates rose up to 20-30bp across the long-end of the curve (+12 months) during May (compared to April), following the RBA’s rhetoric suggesting rates are likely to move higher to tackle inflation. Interestingly, longer‑term deposit rates offered by the higher rated institutions continue to reflect the possibility of future rate cuts.

28. Going forward, Council should have a larger opportunity to invest a higher proportion of its surplus funds with the lower rated institutions (up to Policy limits), from which the majority are not lending to the Fossil Fuel industry.

Graph 2: Term Deposit Yields

29. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk, and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation, and the Investment Policy.

30. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

31. I hereby certify the investments for the month of May 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Executive Director - Finance & Information

CONSULTATION & TIMING

Stakeholder Consultation

32. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 May 2023

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 31 May 2023

John Angilley

ED F&I

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

33. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

34. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

35. As at 31 May 2023, cumulative interest income exceeds the year-to-date budget by approximately $1.496m. We remain cautious of the impact the Long-Term Growth Fund volatility may have on budget forecasts. However, pending a market downturn in June, it does appear that overall council will exceed investment performance and interest estimates.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph May 2023.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report May 2023.pdf	34 Pages
3 ⇩	List of Council Investments by maturity May 2023.pdf	7 Pages

REFERENCE MATERIAL

Council 26 June 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 17 May 2023

REFERENCE F2022/03176 - D08824688

REPORT OF Traffic and Transport Manager

CSP THEME: ACCESSIBLE

workshop/briefing date: NIL

PURPOSE:

To provide Council with the minutes of the Parramatta Traffic Committee held on Wednesday 17 May 2023 and seek Council approval for the recommendations of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 17 May 2023, provided at Attachment 1.

(b) That Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 17 May 2023 provided at Attachment 1 and in this report, with the exception of Item 2, part 1 (recommending that approval of the road closure for an event be delegated to staff), noting the following financial implications for each item.

I. ITEM 2305 A1 PARKES STREET, HARRIS PARK – PROPOSED MEDIAN ISLAND

The median island is to be installed by the developer of 14-16 Parkes Street, Harris Park at no cost to Council. Accordingly, there is no direct impact to Council’s budget as a result of this proposal.

II. ITEM 2305 A2 PROPOSED EVENTS IN HARRIS PARK

All four events are to be organised by Little India Harris Park Business Association (LIHPBA). This matter has therefore no financial impact on Council.

(c) Further, that Item 2 part 1 not be approved and that Council note that if required the matter will be dealt with by an extraordinary Parramatta Traffic Committee meeting.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. To deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and TfNSW can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 17 May 2023. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green, Georgina Valjak and Kellie Darley. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

5. The recommendations from the Parramatta Traffic Committee meeting are provided below.

ITEM NO

ITEM 2305 A1 PARKES STREET, HARRIS PARK – PROPOSED MEDIAN ISLAND

That Council approve the installation of a 26.5m long concrete median island in Parkes Street, Harris Park to restrict right turn maneuvering to and from the proposed driveway of 14-20 Parkes Street as shown in Figure 2 of this report subject to all costs associated with the works being paid for by the applicant at no cost to Council.

Unanimous support.

ITEM 2305 A2 PROPOSED EVENTS IN HARRIS PARK

1. That the Special Event Traffic Management Plan (SETMP) for the Indian Independence Day to be held on 13 August 2023 in Wigram Street and Ada Street, Harris Park be considered through the Parramatta Traffic Committee under Delegated Authority process subject to all costs associated with the event being paid for by the organiser Little India Harris Park Business Association (LIHPBA) at no cost to Council.

2. That the information related to the three events proposed to be held by Little India Harris Park Business Association (LIHPBA) in Wigram Street and Ada Street, Harris Park between November 2023 and January 2024 be received and noted.

3. That Council write to Little India Harris Park Business Association (LIHPBA) advising that it submit Special Event Traffic Management Plans for the events as referred in Recommendation 2 to Council at least four (4) weeks prior to the September and November 2023 Parramatta Traffic Committee meetings for consideration.

For: Council, Parramatta PAC, Transport for NSW (for recommendations 2 and 3 only)

Against: Transport for NSW (for recommendation 1 only)

6. The Committee’s recommendation for Item 2, part 1 regarding the proposed event on 13 August 2023, has been reviewed following the meeting due to the concerns raised by TfNSW. It is likely that TfNSW would not accept the special event road closure being processed under Delegated Authority. Furthermore, it is not clear that using this process complies with TfNSW’s delegation to councils. Finally, the timing of the event means that certainty in the process will be required prior to the date of the Council meeting that considers the PTC report. As a result, it is recommended that this item/part not be approved.

7. Council staff would process any special event road closure application through an extraordinary Parramatta Traffic Committee meeting (rather than under Delegated Authority as detailed in the Traffic Committee recommendation to Council) to ensure Council follows the requirements set out in the Delegation of Authority to Council.

8. At the time of preparing this report to Council, a Special Event Traffic Management Plan (SETMP) had not been provided to Council. Based on feedback from Police and TfNSW, the SETMP should be provided to Council staff well before 26 June 2023 and an extraordinary Traffic Committee meeting should have been held or at least organised by this date.

CONSULTATION & TIMING

9. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

No community consultation was required.

LEGAL IMPLICATIONS FOR COUNCIL

10. There are no legal implications for Council associated with any of the items in this report

FINANCIAL IMPLICATIONS FOR COUNCIL

11. The financial comments for each item are provided below:

ITEM
2305 A1	The median island is to be installed by the developer of 14-16 Parkes Street, Harris Park at no cost to Council. Accordingly, there is no direct impact to Council’s budget as a result of this proposal.
2305 A2	All four events are to be organised by Little India Harris Park Business Association (LIHPBA). This matter has therefore no financial impact on Council.

12. There are no financial impacts on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Approved PTC 2305 Minutes for the Parramatta Traffic Committee meeting held on 17 May 2023	4 Pages
2 ⇩	PTC 2305 Item Reports for the Parramatta Traffic Committee meeting held on 17 May 2023	8 Pages
3 ⇩	PTC 2305 Attachment 3 Consultation and Timing for Parramatta Traffic Committee meeting held on 17 May 2023	3 Pages

REFERENCE MATERIAL

Council 26 June 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Lake Parramatta Swimming Area Upgrade

REFERENCE F2022/03176 - D08933598

REPORT OF Supervisor Open Space and Natural Resources

CSP THEME: GREEN

workshop/briefing date: Nil

PURPOSE:

To update Council on the results of the second round of Community Consultation for the Lake Parramatta Swimming Area Upgrade project and seek approval of the final concept design.

RECOMMENDATION

(a) That Council notes the results of the second round of community consultation.

(b) Further, that Council approves the final concept plan at attachment three to this report, for the Lake Parramatta Swimming Area Upgrade project and notes the project will now proceed to the documentation, procurement, and construction phase.

BACKGROUND

1. In March 2022, Council submitted an application for the NSW Department of Planning and Environment’s (DPE) Open Spaces Program: ‘Places to Swim’ 2021/22 Grant Program to upgrade the existing Lake Parramatta swimming area. The aim of the project is to improve the safety and amenity of the Lake Parramatta Swimming Area and includes an improved beach access area and improved amenity features.

2. In June 2022, Council received confirmation from DPE that the application for the ‘Places to Swim’ grant was successful. Prior to the application process, Council undertook a concept design process to investigate safety measures and explore other amenity enhancements to improve the visitor experience.

ISSUES/OPTIONS/CONSEQUENCES

Stage 1 Consultation and Design

3. The Lake Parramatta Swimming Area Upgrade project concept plan was advertised for public consultation between 5 December 2022 and 23 December 2022 and was viewed 3413 times on Participate Parramatta, and 370 written submissions were received. Of the 370 submissions approximately 20% indicated strong opposition to the plan due to the perceived environmental impacts on the natural environment in the immediate area of the swimming area.

4. A risk assessment of the concept plan has also been carried out by Royal Life Saving NSW with a focus on the optional inclusion of a floating pontoon. The concept plan was presented to Council’s Access Advisory Committee for review and comment.

5. In response to the community's feedback and recommendations in the safety report and feedback from Council’s Access Advisory Committee the concept plan was revised and amendments to the plan include:

a. removal of the pontoon

b. removal of some seating/benches and shade sails to minimise impact on the natural setting

c. modification of the landscape design to complement the natural setting,

d. Inclusion of tactile surface indicators and handrails

e. retention of the safety enhancements

6. Councillors were advised of the results of the first round of public consultation and the revised concept plan and provided with a 2-week period to comment prior to the commencement of the second round of public consultation.

Stage 2 - Revised Concept Design and Consultation

7. The revised draft concept plan (Attachment 1) was exhibited from 24 April 2023 to 25 May 2023. To assist with the accessibility of the engagement, the community were provided with the following:

a. An interactive revised draft concept

b. The revised draft concept in PDF

c. An outline of changes to the original draft concept plan

d. Renders of the anticipated space post-construction

e. Answers to anticipated frequently asked questions.

8. The project was advertised through Participate Parramatta, across Council’s social media networks, Council’s Website, Parra News, On- Site signage and a mail out to 200 properties adjoining the reserve. The Engagement Evaluation and Key Findings Report records the detailed breakdown of the results (Attachment 2).

9. Overall, approximately 141,280 people saw the opportunity to share feedback based on the data captured from the communications and engagement channels.

10. The project page on Participate Parramatta was viewed 4,060 times during the exhibition period by 3,405 unique visitors, resulting in 128 submissions received via the online feedback form.

11. All 128 participants responded to the question, Do you support the revised draft concept plan? stating:

a. Yes – 69 (53.9%)

b. Yes, to an extent – 37 (28.9%)

c. No – 18 (14.1%)

d. Unsure – 4 (3.1%)

12. Of those submissions that responded Yes and Yes, to an extent (82.8%) 65 provided further comment that whilst supportive of the project requested that consideration be given to:

a. Amenities: While participants supported the design, they expressed a desire for greater amenity to support the use of the space such as outdoor showers, bike racks, a change area, and a nice café/coffee cart.

b. Natural environment: Participants also noted the need for these works to have minimal impact on the natural environment i.e. retention of trees and plantings, as well as exploring the more direct paths to the lake to ensure people don’t walk over the existing vegetation.

c. Access: The participants saw the need for greater accessibility features on-site, including handrails, ramps for the mobility impaired. They also wanted further accessibility features including an accessible kayak launch point, more accessible parking, and accessible bathroom facilities.

d. Safety: Safety was also mentioned by these participants. They expressed the desire for a buoy in the lake to prevent drowning as well as a defibrillator on-site. They also enquired as to whether or not the lighting on-site would be sufficient.

e. Parking: Parking was frequently mentioned by these participants. There were enquiries around the exploration of further parking options, with some noting the current provision is at capacity. Participants also mentioned the exploration of alternate methods of getting to the lake (active and public transport) to ease the congested parking situation.

f. Ready for summer: Participants expressed excitement over the project and the desire for the works to be completed and ready for community use by summer.

13. Of the 18 participants who did not support the plan (14.1%), 11 provided further comment including:

a. Natural environment: The natural environment was a priority for participants, and they felt the upgrades would have a negative impact. They also noted that the lake is currently used as an escape from the ‘overdevelopment’ taking place in Parramatta, and felt frustration that the development of Parramatta was extending to the lake. Participants also wanted greater consideration given to tree and planting retention.

b. Access: Accessibility for people with impaired mobility (people living with disability, older residents) and prams was a large concern for these participants. They noted the need for access ramps, paths with no steps, and handrails. One also noted the need to balance the natural environment with the accessibility of the space.

c. Parking: Participants expressed frustration over the lack of further exploration in regard to parking, citing that the parking is already at capacity and cannot service more visitors.

d. Value for money: Participants felt that the money allocated to this project could better serve the community if directed elsewhere, as a large amount of money will be spent upgrading a facility that will not be open or usable year-long.

Final Recommended Concept Design

14. Council’s project management team has considered the feedback from the second round of community consultation, and has included the following additional amenity features into the concept plan (Attachment 3):

a. the planting of advanced native trees in the adjacent open space area

b. increased density of native understory planting

c. installation of 3 seats adjacent to the existing access path for improved amenity and to prevent trampling of natural areas

d. additional access ramp from existing footpath for improved access and to limit trampling of native vegetation because of potential desire lines.

CONSULTATION & TIMING

Stakeholder Consultation

15. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
24/4/2023 to 25/5/2023	General Public	128 submissions received via the online feedback form. See Points 12 and 13 above for summary.	Natural Environment: The protection and enhanced of the natural environment is provided the highest consideration.	Environment and Sustainability
			Access: Accessibility has been improved and increased to the greatest extent possible. Given the natural setting and topography compliant mobility access to the waters edge is not feasible.
			Safety: There is an existing buoy on site and the swimming period is supervised by lifeguards provided by Royal Life Saving NSW.
			Parking: The primary aim of the project is to improve visitor safety to the swimming area. Parking is at capacity and is not within the project scope.
			Value for Money: The project is 100% state government funded.

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

24/3/2023 to 10/4/2023

All Councillors via Councillor Briefing Note

Councillor Darley

- Additional seating along existing access path

- Additional tree planting in grassed area

- Include water filling station

- Toilet signage

Items have been included in final concept plan

Environment and Sustainability

LEGAL IMPLICATIONS FOR COUNCIL

17. During the warmer months swimming is extremely popular, however, several accidents and injuries have resulted in safety concerns for swimmers at Lake Parramatta. This project looks to address the safety concerns and reduce the risk of accidents occurring. The Lake floor within the water is hard to navigate and the sand and gravel that is used at the entrance point often disperse before the end of the swimming season. This project addresses these issues to create a safer swimming experience.

FINANCIAL IMPLICATIONS FOR COUNCIL

18. The project is 100% funded by the NSW department of Planning and Environment Grant to the value of $905,000 and there are no unbudgeted financial implications for Council’s budget.

Pino Todarello

Supervisor Open Space and Natural Resources

James Smallson

Manager Open Space and Natural Resources

John Warburton

Executive Director, City Assets & Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1: Lake Parramatta Swimming Area Concept Plan	1 Page
2 ⇩	Attachment 2: Lake Parramatta Engagement and Key Findings Report	10 Pages
3 ⇩	Attachment 3: Final Revised Lake Parramatta Concept Plan	1 Page

REFERENCE MATERIAL

Council 26 June 2023 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT DEFERRED ITEM 13.1 FROM OCM 22052023: Proposal to Name the Unnamed Laneway in Northmead

REFERENCE F2022/03176 - D08916998

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Parramatta Ward Briefing 6 March 2023

PURPOSE:

The purpose of this report is to seek Council’s approval for the preferred name of ‘Lizzie Lane’ for the unnamed laneway that runs behind the Kleins Road neighbourhood centre (shops) in Northmead.

RECOMMENDATION

(a) That Council approve the preferred name of ‘Lizzie Lane’, for the unnamed laneway that is located between Balmoral Road and Briens Road, running parallel to Kleins Road, Northmead NSW 2152 (Attachment 1).

(b) Further, that this name be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. This naming project has emerged because of a request received by Council in late July 2022 from a resident requesting that the unnamed service laneway be named to improve deliveries to the local shops as well as wayfinding.

2. The unnamed laneway is situated behind the Kleins Road neighbourhood centre shops and is primarily used for deliveries to businesses operating within the retail strip and storage and collection of their waste (see Attachment 1).

3. To generate potential names, Council’s Research Team researched the history and identity of the area and proposed several names for consideration. These names were then submitted to the GNB for ‘pre-approval’ to check the eligibility of the proposed names.

4. This evaluation ensures that only names that meet the uniqueness requirements of the NSW Address and User Manual (2021) are publicly exhibited and then presented to Council for consideration. Uniqueness is considered the most essential quality to be sought in proposing a new road name. Within the GNB’s evaluation, a road name will be regarded as a duplicate (and therefore rejected for use) if it is the same or similar in spelling or sound to an existing name, regardless of the road type.

5. City of Parramatta Council’s Road Naming Policy (Policy 283) and the NSW Address Policy and User Manual (May 2021) developed by NSW Geographical Names Board (GNB) identify Council as the responsible authority for the provision of address numbering to all properties and road names to all local and private roads situated within the Parramatta Local Government Area (LGA). Council is also responsible for endorsing the authoritative road name and ensuring the authoritative road name is endorsed by the GNB.

6. The naming of road infrastructure is necessary to provide accurate addressing for deliveries within the development, not only to identify an owners’ individual business, but also for navigation, emergency response, service delivery (utilities, post) and for statistical analysis.

7. To ensure that all road naming is comprehensible, clear, accepted, unambiguous and readily communicated, property addresses and road names must comply with Chapter 6 “Addressing Principles” of the NSW Address Policy and User Manual (2021). In the preparation of this project, Council utilised preferred sources in line with this policy and section 3.2 in Council’s Road Naming Policy (Policy 283), which identifies desirable sources as:

a. Aboriginal names,

b. Local history, including early explorers, settlers, and other eminent persons,

c. Thematic names such as flora and fauna,

d. Landmarks, and

e. Names appropriate to the physical, historical or cultural character of the area.

8. The use of the road as a service laneway for deliveries and waste collection has rendered it an inappropriate site for the consideration of indigenous names.

ISSUES/OPTIONS/CONSEQUENCES

9. The exhibited names, pre-approved for use by the GNB, are listed with their description in the table below.

Proposed Name	Context
Lizzie Lane	First post office receiving room set up by Mrs Lizzie Cleburne in 1914. While Mrs Cleburne’s store was a 10 min walk from the unnamed laneway, she represents an industrious local female personality.
Cleburne Lane	First post office receiving room set up by Mrs Lizzie Cleburne in 1914. While Mrs Cleburne’s store was a 10 min walk from the unnamed laneway, she represents an industrious local female personality.
Orphan Lane	Acknowledging the former Orphan School Lane that was replaced by James Ruse Drive.

10. The names proposed by Council follow the theme People and Places from the Past.

11. The Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (18 business days) from Tuesday 14 March to Thursday 6 April 2023. A letter was sent via Australia Post to 175 nearby residents, and postcards were also left with the businesses within the Kleins Road neighbourhood centre (shops). Targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

12. Overall, the opportunity to provide feedback for this project was presented on 68,446 occasions, culminating in 1464 views on the project page and 255 formal contributions. Of those that made formal contributions, the community sentiment was positive, with ‘Lizzie Lane’ the preferred of the three exhibited names, with 30.56% of survey respondents expressing support for this name for the unnamed laneway.

13. A mixture of positive and negative comments were received from the community regarding the proposed naming options (see Attachment 2 for further details). However, none of the concerns raised reached the threshold level (that being that a name is considered grossly offensive and/or significantly likely to cause offence to a large group of the community or particular ethnic, religious or other specifically identifiable groups) needed to remove and/or replace any of the proposed names with an alternative.

14. All names satisfy the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence for the use of either of the proposed names at this location.

CONSULTATION & TIMING

Stakeholder Consultation

15. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14.03.23 – 06.04.23	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	The project page saw 1145 unique visitors and 1464 views. This resulted in a conversion of 255 completed surveys. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads. No feedback identified the proposed names to be offensive, racist, derogatory or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
10.03.23	175 impacted residents via direct mail out	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	Letters detailing the exhibition and how to submit formal feedback were sent to residents; shop owners and businesses near the unnamed laneway.	Senior Project Officer, Place Services Printing Officer, Corporate Services
10.03.23	The community, via 6 corflute signs, and postcards which were left with business’	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	The poster and postcard was designed to support and promote the exhibition. The poster and postcard also included a QR code which received a total of 94 scans.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement Signshop
09.03.23 – 21.03.23	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	A paid campaign across Facebook. Overall, the social media combined campaign garnered a reach of 4,794 resulting in 557 clicks to the project page.	Community Engagement Officer, Research & Engagement
14.03.23 & 04.03.23	The community, via Participate Parramatta Newsletter and City News	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter and City News, which together was distributed to more than 43,300 subscribers, seeing a 40% open rate from the Participate EDM and a ~50% open rate from the City News EDM.	Community Engagement Officer, Research & Engagement

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

06.03.23

A briefing was provided to the Parramatta Ward Councillors

No comments provided

Place Manager

08.03.23

All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter.

No comments provided

Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

17. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

18. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $200 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of street signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

19. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Kim Marsh

Senior Project Officer Place Services

Beth Andean

Place Manager - Coordinator

Bruce Mills

Group Manager Place Services

Ian Woodward

Group Manager Legal Services

Bryan Hynes

Executive Director Property & Place

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - Northmead Unnamed Laneway Engagement Report	20 Pages

REFERENCE MATERIAL

Council 26 June 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Delivery Program 2022-26, Operational Plan & Budget 2023/24

REFERENCE F2022/03176 - D08987692

REPORT OF Corporate Strategy Manager; Chief Finance Officer

CSP THEME: FAIR

workshop/briefing date: 25 Nov 2022, 5 Apr 2023, 19 Apr 2023, 1 May 2023, 14 June 2023

PURPOSE:

To seek adoption of the Year 2 Delivery Program 2022-26 (inclusive of Operational Plan & Budget 2023/24), and the Fees & Charges 2023/24, following public exhibition.

RECOMMENDATION

(a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2023/24) (DPOP), inclusive of:

1 The Annual Budget 2023/24

2 The Schedule of Fees and Charges 2023/24 (to commence from 1 July 2023).

(b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 6), have been taken into consideration in the finalisation of the Delivery Program 2022-26 and Operational Plan & Budget 2023/24.

(c) That Council adopt expenditure totalling $614.7m in the Budget 2023/24 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted.

(d) Further, that Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication.

BACKGROUND

1. In accordance with the Integrated Planning and Reporting (IP&R) requirements in the Local Government Act, in 2022 Council adopted a four-year Delivery Program for the period 2022-2026, inclusive of a ‘Year One’ Operational Plan & Budget 2022/23.

2. The Delivery Program specifies Council’s principal activities in response to the high-level goals and strategies in the City’s Community Strategic Plan 2018-38 (CSP), including the services to be delivered, projects, and methods to measure success.

3. The Delivery Program has now been updated for ‘Year Two’, inclusive of a draft Operational Plan & Budget for Financial Year 2023/24 (the combined document known as ‘the DPOP’). The Operational Plan component outlines the projects, programs and budgets and includes draft rating structures and draft schedule of fees and charges for 2023/24.

4. To guide the DPOP, Council is also required to prepare a Long-Term Financial Plan (LTFP) for a minimum ten-year period as part of its Resourcing Strategy. This has also been updated for 2023-33 based on the updated DPOP.

5. Following endorsement by Council on 8 May 2023, the draft DPOP, Budget and Fees & Charges, and Long-Term Financial Plan were placed on public exhibition for 28 days from 10 May to 7 June 2022 in line with statutory requirements. During this time, 27 submissions were received, as outlined in Attachment 6.

6. The final draft DPOP, Operational Plan, Fees & Charges, Long-Term Financial Plan, and Grant, Sponsorship and Donations (Attachments 1-5) are now presented to Council for adoption.

ISSUES/OPTIONS/CONSEQUENCES

7. The DPOP, Budget & LTFP must be adopted by Council by 30 June 2023, to commence implementation from 1 July 2023 (Local Government Act s404[5]).

8. A small number of changes are proposed to the draft DPOP and Fees & Charges in response to Councillor, community and internal stakeholder feedback received through the public exhibition period. An overview of these changes can be found in Attachments 7 & 8. These changes include:

- Minor edits and design improvements to improve accuracy and readability;

- Part 4: Confirmation of, and/or adjustment to, projects and KPIs based on the most recent available reporting information;

- Minor edits and/or adjustment to some Fees & Charges for accuracy and consistency.

CONSULTATION & TIMING

Stakeholder Consultation

9. In accordance with statutory requirements, a 28 day public exhibition was undertaken from 10 May to 7 June 2022 (see engagement outcomes in Attachment 6), resulting in 27 submissions.

10. The following table summarises stakeholder consultation undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

November 2021 – April 2023

Council staff:

Executive Directors; Group Managers

Involvement in draft DPOP, draft budget development.

Drafts compiled.

Finance and Corporate Strategy teams

10 May – 7 June 2023

Community

Multiple (see Engagement Outcomes Report, attachment 6)

See Engagement Outcomes Report, attachment 6

Corporate Strategy

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Fri 25 Nov 2022	Councillor Half Day Strategy Workshop	Supported in principle: Process and principles for Y2 DPOP & Budget update	Commenced internal development of draft DPOP	Corporate Strategy and Finance teams
Wed 5 Apr 2023	Councillor Workshop	In principle support for draft DPOP & Budget, various amendments proposed	Various amendments and responses prepared for further discussion at 19 April workshop	Corporate Strategy, Finance, Executive Directors
Wed 19 Apr 2023	Councillor Workshop	Various feedback and amendments proposed.	Responses prepared for further discussion at 1 May workshop.	Corporate Strategy, Executive Directors
Mon 1 May 2023	Councillor Workshop	Feedback on final drafts.	Amendments incorporated into final draft for exhibition.	Corporate Strategy, Executive Directors
Wed 14 June 2023	Councillor Workshop – Exhibition Outcomes	TBC at time of report.	TBC at time of report.	TBC.

LEGAL IMPLICATIONS FOR COUNCIL

12. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

14. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 23/24	FY 24/25	FY 25/26	FY 26/27
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Dayne Glinkowski

Corporate Strategy Manager

Nicole Carnegie

Director City Strategy

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Final Draft Delivery Program 2022-26, Operational Plan 2023/24 (DPOP Parts 1-4)	112 Pages
2 ⇩	Final DPOP Part 5 - Budget 2023/24	19 Pages
3 ⇩	Final Draft Fees & Charges FY2023/24	218 Pages
4 ⇩	Final Draft Long Term Finanical Plan 2023-2033	16 Pages
5 ⇩	Summary of Grants and Donations, Budget 2023/24	1 Page
6 ⇩	Engagement Evaluation and Feedback Summary (public exhibition report)	15 Pages
7 ⇩	Changes to DPOP Parts 1-4 post-exhibition	1 Page
8 ⇩	Fees & Charges key changes report post-exhibition	2 Pages

REFERENCE MATERIAL

Council 26 June 2023 Item 14.2

NOTICE OF MOTION

ITEM NUMBER 14.2

SUBJECT Councillors' Ward Initiatives Budget

REFERENCE F2022/03176 - D08991006

FROM Councillor Humphries

MOTION

(a) That Council approve the roll over of $1,077,070 of unallocated Ward Initiatives Budget from the FY2022/23, on a ward by ward basis, in the FY2023/24 Budget.

(b) That Council approve continuation of the Ward Initiatives Budget at $150,000 per Ward ($120,000 capital and $30,000 operational), in the FY2023/24 Budget.

(c) Further, that the Chief Executive Officer prepare a Councillor Ward Initiatives Policy for approval by Council, to support the administration of the Ward Initiatives Budgets in FY2023/24, having regard to similar successful policies currently operating in New South Wales and Victorian councils.

BACKGROUND

1. The Councillor Ward Initiatives Budget enables Councillors to assign funds to community groups and minor capital works at their discretion.

2. This funding allocation must benefit City of Parramatta residents and allows for the allocation to capital projects and social initiatives in a more timely and flexible manner to requests for funding from the community. It will supplement Council’s existing community grants program and sponsorship and donations program.

3. Council officers seek Council’s direction on the funding model for the 2023/24 financial year as part of the Budget consideration and approval by Council.

4. Council officers propose that each Ward Initiatives Budget for FY2023/24 of $150,000, be allocated between:

a. capital funds of $120,000 pooled per Ward;

b. operational (non-capital) funds of $10,000 per Councillor, per Ward

5. The provision of funds to Community Groups or individuals must comply with section 356 of the Local Government Act 1993 which states that:

a. A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

b. A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given.

c. However, public notice is not required if:

i. The financial assistance is part of a specific program, and

ii. The program’s details have been included in the council’s draft operational plan for the year in which the financial assistance is proposed to be given, and

iii. The program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and

iv. The program applies uniformly to all persons within the council’s area or to a significant group of persons within the area.

6. During preparation of the policy, consideration should be provided to the allocation of funding to achieve one or more of the following outcomes:

a. The project or activity is aligned with approved objectives of Council’s Community Strategic Plan;

b. Provide economic benefits to the City of Parramatta local government area;

c. Provide opportunities for education and information exchange, regional, national and/or international events and activities that enhance the image and reputation of the area;

d. Promote Council as a natural sustainable city;

e. Promote the cultural diversity of the local government area;

f. Provide Council with positive media, promotional and publicity opportunities across a range of media platforms.

7. During preparation of the policy, consideration should be provided to the following activities being ineligible for funding:

a. Activities that have already taken place at the time application is received by Council (in these circumstances, extenuating circumstances, may be taken into consideration);

b. Activities that promote specific political or religious views;

c. Enterprises that are profit-making;

d. Individuals or community groups that have received any other financial contribution from the Councillor Ward Initiatives Budget in the same financial year;

e. Salaries, wages or other payments made to staff and/or members of the community group or an individual;

f. Ongoing/operating costs of community organisations;

g. Projects that cannot be completed in the financial year for which the financial assistance is provided.

FINANCIAL AND RESOURCE IMPLICATIONS

8. It is not Council’s normal practice to roll over operating expenditure from one financial year to the next.

9. If Council resolves to approve the rollover of unallocated Ward Initiatives Budgets from FY2022/23, as proposed in the Motion, it will result in the rollover of $1,077,070 across all Wards, allocated as per the table below.

10. If Council resolves to approve the Ward Initiatives Budget of $150,000 per Ward for FY2023/24, as proposed in the Motion, it will result in a total budget for the financial year of $1,827,070 across all Wards, allocated per the table below.

11. The table below summarises the financial impacts on the budget arising from staff recommendations in this Notice of Motion.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Funding Source

Ange Humphries

Councillor

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

There are no attachments for this report.

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

1 ⇩	Item 13.3 Deferred Item from Council Meeting of 13 March 2023_Proposed Suburb Boundary Adjustment between Harris Park and Parramatta	6 Pages
2 ⇩	Attachment 1 Parramatta CBD Planning Proposal - Land Application Map	1 Page
3 ⇩	Attachment 2 - Proposed Boundary Amendment Plan	1 Page