Agenda of Council - Monday, 22 May 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 8 May 2023 AT 6:30PM

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:30PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

There were no apologies tabled for this meeting.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 24 April 2023

4294

RESOLVED (Noack/Bradley)

That the minutes be taken as read and be accepted as a true record of the meeting subject to amending the minutes to acknowledge the attendance of the Honorable Dr Andrew Charlton MP.

7. DISCLOSURES OF INTEREST

Councillor Esber declared a non-pecuniary but significant interest in Item16.1 Legal Status Report as at 31 March 2023 as a person close to him was involved in a legal matter in Item 16.1. He retired from the Chamber prior to the discussion of this matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT Salvation Army Red Shield Appeal 2023

REFERENCE F2022/03176 - D08963867

REPORT OF Lord Mayor, Councillor Donna Davis

4295

RESOLVED (Davis/Pandey)

(a) That Council acknowledge the Salvation Army’s Red Shield Appeal 2023 running from April to June, with the National Doorknock to occur on 20 and 21 May 2023.

(b) Further, that Council donate $1,000 to the 2023 Salvation Army Red Shield Appeal.

8.2

SUBJECT National Volunteer Week 2023

REFERENCE F2022/03176 - D08963577

REPORT OF Lord Mayor, Councillor Donna Davis

4296

RESOLVED (Davis/Maclean)

(a) That Council recognise National Volunteer Week from 15-21 May 2023 and note the City of Parramatta National Volunteer Week event to be held on 17 May 2023 at PHIVE.

(b) Further, that Council acknowledge all volunteers across the City of Parramatta at Council and within a range of organisations including service clubs, not-for-profit community organisations, faith-based groups, arts and culture, sports and recreation, charities and more. Council appreciates the vital role that volunteers play in our community.

8.3

SUBJECT National Road Safety Week 2023

REFERENCE F2022/03176 - D08966934

REPORT OF Lord Mayor, Councillor Donna Davis

4297

RESOLVED (Davis/Bradley)

(a) That Council acknowledge National Road Safety Week 2023 (14-21 May), an annual initiative which highlights the impact of road trauma and ways to reduce it; and

(b) Further, that Council approve PHIVE ‘turning yellow’ for the duration of the week to help raise public awareness about road safety.

8.4

SUBJECT Parramatta: A Past Revealed

REFERENCE F2022/03176 - D08970576

REPORT OF Lord Mayor, Councillor Donna Davis

4298

RESOLVED (Davis/Wearne)

(a) That Council acknowledge the importance of Parramatta’s history and heritage in shaping our City today; and

(b) Further, that the CEO prepare a report to Council to investigate updating the 1996 publication Parramatta – A Past Revealed. This report should consider:

i. Consultation with the authors, local history and heritage experts and relevant stakeholders in developing content for an updated edition;

ii. Existing materials and research held by Council that could be used to inform the project; and

iii. Financial and resourcing implications of updating the publication, and potential timeframes for consultation, development and delivery.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

10.1

SUBJECT To oppose new Indian Restaurant, Mitran Da Dhaba at 24 Albion St, Harris Park, NSW 2150

REFERENCE D08971270

FROM Patricia Prociv

We recently contacted the Parramatta Council along with three other neighbours and lodged an official complaint against above development occurring at my immediate next door property, 24, Albion St Harris Park. NSW 2150. This petition is an objection from the residents of Albion St and Harris Street to this development.

An officer from the Parramatta Council visited us on Thursday, 20th April 2023. However, he informed us that privacy laws, prevents him from inspecting the development across the fence. We would like council to take urgent action in this matter as it has serious and adverse Environmental Impact upon us as the next-door neighbour as well as the community/neighbourhood, specifically, the residents of Albion Street and Harris Street. The reasons listed below are valid and serious. Please refer attached pictures from my backyard and from Frank Eames Lane, showing the proximity to my property.

1. Not long ago, a demountable residential unit was installed on the same location. It was an unauthorised illegal construction. The council served removal notice to the owner and finally it was removed. A new restaurant is now proposed on this site, it is illegal and yet Council is trying to condone this development, why ?

2. Currently all the restaurant food retailers and grocery shops are limited and confined to Wigram St and Marion St only. Albion St is essentially a residential street with essential services for the community like doctors, allied health professionals e.g. psychologist, radiologist, speech therapist, dentist, laywers and accountants. The visitors, often with prams and babies already struggle to find parking on Albion St when visiting the doctor or other allied health professionals. Albion Street is not meant for food restaurants and food retail. A new restaurant on this street will an environmental disaster as it and throw into a big parking chaos on Albion Street.

3. The strong cooking smell rising from restaurant commercial kitchen will be overwhelming for the occupants of whole Albion St. The accumulation of food waste and litter (which is already a documented issue on Wigram and Marion St) will attract rodents that residents will have to contend with. Has a waste management plan been submitted as part of this development?

4. As required, the Council and Environmental/Town Planning Department, to date, has not provided a formal Notification for this development to the neighbours informing and seeking their comments in this development.

5. As it is, the visitors from Wigram Street are all the time on the search and parking on Albion Street all the time. Bringing a new restaurant on Albion Street will add to many adverse environmental impact and imbalance and cause parking chaos. To enter the restaurant from Frank Beam Lane, visitors tend to search for parking nearby. It is common that illegal park into adjacent private properties will occur all the time? Further, added to this, delivery and supply vehicles entering Frank Beames Lane to service this restaurant will substantially add traffic and burden narrow street.

6. The new restaurant with outdoor seating will create a nuisance with excessive, loud noise all seven days until late nights. It will be significant loss to our basic amenity of peace and deprive us of our sleep before returning to work early morning next day. The amount of rubbish generated spilling out all over the street. The customers visiting late night, sitting and dining the light and noise spilling over our house and adjacent residents, we will lose our visual and acoustic privacy.

7. Frank Beames Lane is narrow, single lane (only 3 m wide) that is shared by vehicles travelling both directions (north-south). This lane is shared by pedestrians, particularly children with parents as well as there is no footpath. Occasionally, large trucks also use this lane. It gets very busy, particularly in mornings and afternoon (school hours). Access to restaurant from Frank Beam Lane will generate additional pedestrians thus compromising the safety of pedestrians including children and mothers with prams. Is it safe?

8. If this development is not stopped then it will set precedent and encourage other property owners on Albion Street to open more such restaurants as well.

In view of above, you as the Parramatta Councillor, whom we voted for and elected you with Trust and Faith that you will look after the community and residents first over the commercial benefits to the traders. We would appreciate your help and action in this matter urgently.

Executive Director City Assets & Operations Response:

Both the Building Compliance Team and the Environmental Health Team have attended the premises and inspected the site relative to a number of issues and investigations are ongoing.

There are multiple working service requests open at present relative to the following points:

Issue 1: Demolition and new works in heritage item (actioned against owner is underway with NOI/Orders issued, and is continuing. OIC officer on leave but returning in two weeks.

Issue 2: Unauthorised use as business. The owner lodged a DA on 21 March 2023 which was returned on the 24 March 2023 due to lack of information. This action is underway and is continuing with NOI/Orders to be followed up after DA returned. OIC officer on leave but returning in two weeks.

Issue 3: Food truck in rear yard. Stopped Work Order (SWO) issued to demo the large 'L shaped' structure consisting of two food trucks joined together at 90 degrees. Operator has complied by removing one of the food trucks, and developing a single food truck for operation under exempt development standards. The completed food truck will be monitored by Building Compliance. If built to the requirements under exempt development standards and use starts, the Environmental Health team will be able to review the licensed registration of the food truck under a food licence and then inspect regularly.

Provided for your information as to council’s current management and ongoing monitoring of the subject property.

11. Rescission Motions

11.1

SUBJECT OCM 24 April 2023 Item 14.4 Notice of Motion Position of Lord Mayor

REFERENCE F2022/03176 - D08955408

REPORT OF Councillors Wearne, Garrard and Valjak

4299

RESOLVED

The rescission motion was WITHDRAWN.

12. Reports to Council - For Notation

12.1

SUBJECT Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013

REFERENCE F2022/00105 - D08835765

REPORT OF Development Assessment Manager

4294

RESOLVED (Esber/Maclean)

That the report be received and noted.

12.2

SUBJECT ARIC Annual Report 2022

REFERENCE F2022/00452 - D08924951

REPORT OF Coordinator Internal Audit

4295

RESOLVED (Maclean/Esber)

That Council receives and notes the 2022 Annual Report of the Audit Risk and Improvement Committee.

12.3

SUBJECT Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022

REFERENCE F2022/00452 - D08925099

REPORT OF Coordinator Internal Audit

4296

RESOLVED (Darley/Maclean)

That the confirmed Minutes of the Audit Risk and Improvement Committee meeting held on 17 November 2023 be received and noted.

Note: A question was taken on notice for Item 12.3.

13. Reports to Council - For Council Decision

13.1	SUBJECT Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33 REFERENCE F2022/03176 - D08945798 REPORT OF Corporate Strategy Manager; Financial Planning and Analysis Manager
	MOTION (Pandey/Esber) (a) That Council endorses for the purposes of public exhibition, the attached draft Delivery Program 2022-26 and Operational Plan 2023/24 – which includes the draft Annual Budget 2023/24 and Schedule of Fees and Charges 2023/24 – and draft Long Term Financial Plan 2023-33. (b) That the draft Delivery Program 2022-26 and Operational Plan 2023/24, and draft Long Term Financial Plan 2023-33 be placed on public exhibition for a period of not less than 28 days. (c) That the Chief Executive Officer be delegated authority to make formatting and minor editorial adjustments to the draft Delivery Program 2022-26 and Operational Plan 2023/24 and draft Long Term Financial Plan 2023-33 during the public exhibition period. (d) Further, that submissions received as part of the public exhibition of the draft Delivery Program 2022-26 and Operational Plan 2023/24, and the Long-Term Financial Plan 2023-33 be reported to the June 2023 Council meeting for consideration as part of the adoption of these documents.
	AMENDMENT (Garrard/Wearne) (a) That Council endorses for the purposes of public exhibition, the attached draft Delivery Program 2022-26 and Operational Plan 2023/24 – which includes the draft Annual Budget 2023/24 and Schedule of Fees and Charges 2023/24 – and draft Long Term Financial Plan 2023-33. (b) That the draft Delivery Program 2022-26 and Operational Plan 2023/24, with the exclusion of the IPART approved rate peg of 3.7%, and the draft Long Term Financial Plan 2023-33 be placed on public exhibition for a period of not less than 28 days. (c) That the Chief Executive Officer be delegated authority to make formatting and minor editorial adjustments to the draft Delivery Program 2022-26 and Operational Plan 2023/24 and draft Long Term Financial Plan 2023-33 during the public exhibition period. (d) Further, that submissions received as part of the public exhibition of the draft Delivery Program 2022-26 and Operational Plan 2023/24, and the Long-Term Financial Plan 2023-33 be reported to the June 2023 Council meeting for consideration as part of the adoption of these documents. A division was called, the result being: AYES: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne NOES: Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack, Pandey and Prociv The amendment moved by Councillor Garrard and seconded by Councillor Wearne on being put was declared LOST. The motion moved by Councillor Pandey and seconded by Councillor Esber on being put was declared CARRIED.
4297	RESOLVED (Pandey/Esber) (a) That Council endorses for the purposes of public exhibition, the attached draft Delivery Program 2022-26 and Operational Plan 2023/24 – which includes the draft Annual Budget 2023/24 and Schedule of Fees and Charges 2023/24 – and draft Long Term Financial Plan 2023-33. (b) That the draft Delivery Program 2022-26 and Operational Plan 2023/24, and draft Long Term Financial Plan 2023-33 be placed on public exhibition for a period of not less than 28 days. (c) That the Chief Executive Officer be delegated authority to make formatting and minor editorial adjustments to the draft Delivery Program 2022-26 and Operational Plan 2023/24 and draft Long Term Financial Plan 2023-33 during the public exhibition period. (e) Further, that submissions received as part of the public exhibition of the draft Delivery Program 2022-26 and Operational Plan 2023/24, and the Long-Term Financial Plan 2023-33 be reported to the June 2023 Council meeting for consideration as part of the adoption of these documents.
	Note: Questions were taken on notice for Item 13.1.

Matter of Urgency

RESOLVED (Pandey/Humphries)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to the recent announcement of the Lord Mayor.

The Lord Mayor allowed the matter of urgency.

4298	RESOLVED (Pandey/Humphries) That Council formally recognise the service of the Lord Mayor and thank her for her contribution to the Office of the Lord Mayor during the current term of Council.

Procedural Motion

4299

RESOLVED (Esber/Maclean)

That the meeting be adjourned for a short recess.

Note:

1. Councillors Pandey and Wearne returned at 8:37pm.

2. Councillors Wang and Garrard returned at 8:38pm.

The meeting resumed at 8:35pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero and Georgina Valjak.

14. Notices of Motion

14.1

SUBJECT Proposal to Rename the Sydney Olympic Park Ferry Terminal (Wharf)

REFERENCE F2022/03176 - D08949722

FROM Councillor Paul Noack

4300

RESOLVED (Noack/Siviero)

That Council calls on the newly elected NSW Government and the Hon Jo Haylen MP, Minister for Transport to rename the Sydney Olympic Park Ferry Terminal (Wharf), the Wentworth Point Wharf.

14.2

SUBJECT Sydney Olympic Park – Proposed Statue to Recognise Cathy Freeman OAM

REFERENCE F2022/03176 - D08955012

FROM Councillor Paul Noack

4301

RESOLVED (Noack/Siviero)

(a) That Council support the installation of a statue of Catherine (Cathy) Freeman OAM in a suitable public place at Sydney Olympic Park, such as outside the Olympic Stadium or the Showgrounds Stadium.

(b) That the Lord Mayor write to the Hon Chris Minns MP, Premier of NSW, the Hon John Graham MLC, Minister for the Arts, the Hon David Harris MP, Minister for Aboriginal Affairs and Treaty, the Hon Stephen Kamper MP, Minister for Sports and the Hon Paul Scully MP, Minister for Planning and Public Spaces, requesting that the NSW government commission and install a suitable statue to recognise the sporting and cultural contribution that Cathy Freeman has made to the nation.

(c) Further, that the Chief Executive Officer write to all State and Federal Members within the City of Parramatta calling on them to support Council’s request for the statue.

14.3

SUBJECT Proposal for Dog Owners' Education Campaign - Off Leash Dog Parks

REFERENCE F2022/03176 - D08955168

FROM Councillor Georgina Valjak

4302

RESOLVED (Valjak/Garrard)

(a) That Council acknowledge the recent increase in media reports regarding dog attacks across various jurisdictions, and that it is important that local residents and owners be aware of the action to be taken in the event that an incident occurs in the City.

(b) That the Chief Executive Officer prepare a report to Council that investigates the following matters:

i. The current process for notifying Council of a dog attack in the City’s off leash dog parks;

ii. The establishment of an education campaign and updating of the Dog Park section of the City of Parramatta website, social media and relevant publications with information on how to report a dog incident and the roles of owners, victims and the Council;

iii. The current trends and number of attacks within off leash dog parks across the LGA and actions taken by Council officers; and

iv. The installation of appropriate signage to assist residents in notifying Council in any instance of a dog attack occurring in an off leash dog park.

v. The cost to Council to conduct a dog socialisation program at a discounted rate.

(c) Further, that the Chief Executive Officer arrange for low-cost temporary signage to be installed at all off-leash dog parks to assist residents in notifying Council in any instance of a dog attack occurring, in the interim period until such time as the report is submitted to Council.

Note: A question was taken on notice on Item 14.3.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 24 April 2023 Council Meeting

REFERENCE F2022/03176 - D08958659

REPORT OF Governance Manager

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Item 6.1 – Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249)

During the approval of the Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249), Councillor Noack asked the following questions:

1. What actions have been taken to invite the Prime Minister of India, the Honorable Narendra Modi, to visit Little India in Parramatta and has the letter been sent out, when was it sent out?

2. Can the correspondence to invite the Prime Minister of India, the Honorable Narendra Modi be sent to Councillors?

Chief of Staff response:

1. Following receipt of protocol advice, an invitation to visit the City of Parramatta from the Lord Mayor, Councillor Donna Davis to His Excellency, The Prime Minister of India, Mr Narendra Modi was sent to the Indian High Commission on Monday 24 April 2023.

2. A copy of the correspondence was emailed to all Councillors on Thursday 4 May 2023, Attachment 1.

Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.

During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Green asked the following questions:

1. Can the Lord Mayor provide copies of the letters sent on or about 21 June 2022 to the Minister for Transport and the former Local State Member for Parramatta, the Hon Dr Geoffrey Lee in relation to the Mobility Parking Scheme review?

2. Did the Lord Mayor receive any response? If so, could the response be made available to all Councillors?

Chief of Staff response:

Please find attached copies of the letters:

1. Sent to the former Minister for Roads, Shadow Minister for Roads and Local State Member for Parramatta in relation to the Mobility Parking Scheme review, Attachment 2, 3 and 4.

2. Responses received from the former Minister for Metropolitan Roads, the Hon. Natalie Ward MLC and the former Member for Parramatta, the Hon. Dr Geoffrey Lee, Attachment 5 and 6.

Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.

During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Garrard asked the following questions:

1. Where are the 91 mobility parking scheme car parks and could staff provide a map?

2. How many mobility parking schemes permits has City of Parramatta issued?

3. Did we consult with the Parramatta Business Chamber of Commerce?

Executive Director City Planning and Design response:

1. Please find below a map of the disabled parking spaces as per Spotparking. This is a screenshot from an interactive map and the boxes with the number of parking spaces are a manual overlay.

2. Council does not issue mobility parking permits, as these are issued by Transport for NSW. However, there are 11,021 active mobility parking permits issued to residents within the Parramatta LGA. Further data is provided in the screenshot below from Transport for NSW.

3. Council consulted with the Parramatta Chamber of Commerce on the proposed changes to parking. No reply was received.

Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.

During discussion on Item 13.1 Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, the Lord Mayor asked the following question:

Since the Federal election has Council advised those new Federal Members of their ability to have a representative on the Traffic Committee?

Executive Director City Planning and Design response:

Council has not yet advised Federal MPs of their ability to have a representative on the Local Traffic Committee. However, arrangements have now been made to send new invitations. It should be noted that, unlike State MPs, Federal MPs are not able to vote on agenda items (in accordance with Transport for NSW requirements).

Item 13.4 – Heritage Grant.

During discussion on Item 13.4 – Heritage, Councillor Esber asked the following question:

In relation to Bago Street, what would be the heritage component for stormwater and sewerage work underground?

Executive Director City Planning and Design response:

This application involved various inspections and works to repair ageing stormwater and sewer pipes. A large component of work included the renewal of the main sewer pipe between the main sewer connection and the inspection shaft within the property boundary. Also work was undertaken to clear the blocked water fountain on the property.

Stormwater and sewer lines are considered to be an integral and functional part of the dwelling and contributes to the integrity of this heritage property. The fountain is an integral part of the heritage landscaping and streetscape. Work required to repair a fault in the stormwater and sewer lines and to clear a blockage in the water fountain are eligible for a grant.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

4303

RESOLVED (Maclean/Noack)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Legal Status Report as at 31 March 2023.. (D08897201) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

Note: Councillor Esber declared a non-pecuniary but significant interest in Item16.1 Legal Status Report as at 31 March 2023 being a family member has done work for this applicant. He retired from the Chamber prior the discussion of this matter.

16.1

SUBJECT Legal Status Report as at 31 March 2023.

REFERENCE F2022/00758 - D08897201

REPORT OF Group Manager Legal Services

4304

RESOLVED (Maclean/Noack)

That Council note the Legal Status Report as at 31 March 2023.

Procedural Motion

4305

RESOLVED (Noack/Wearne)

That the meeting resume to Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1.

18. CONCLUSION OF MEETING

The meeting terminated at 9:17pm.

THIS PAGE AND THE PRECEDING 15 PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Monday, 8 May 2023 AND CONFIRMED ON Monday, 22 May 2023.

Chairperson

Council 22 May 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Investment Report for April 2023

REFERENCE F2022/03176 - D08966988

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of April 2023.

RECOMMENDATION

That Council receive and note the Investment Report for April 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 30 April 2023 was $492m. The average portfolio holdings held throughout the month was $499.2m.

4. The majority of Council’s investment portfolio is in term deposits (69%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 9% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 30 April 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly actual return of 0.44% for April 2023 (or 5.52% on an annualised basis). Outperforming the monthly Ausbond bank bill index by 175 basis points on an annualised basis. The TCorp Fund (1.20% actual) and the CFS Global Credit Managed Fund (weighted average 0.54% actual) were the main contributors to performance this month.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of April 2023, the cumulative actual interest/income earned, was approximately $1.552m above the year-to-date budget.

10. Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month. Monthly returns for the financial year to date range from -3% to 18% on an annualised basis. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

11. During April, unrealised capital gain valuations on Managed funds equated to approximately $433k This increase in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

12. The NSW TCorp Fund accounts for 6% of Council’s total investment portfolio. The Fund recording a positive return of 1.20% (actual) during April 2023.

13. Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

14. The CFS Global Credit fund accounts for around 2.95% of Council’s total investment portfolio. The Fund returned +0.54% (actual) in April, with a running yield of 5% p.a., advisors recommend Council to retain this investment given the alternative investments in complying fixed interest products are largely earning below this rate of return.

15. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 17% of assets directed to medium term (2-5 years).

16. Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

17. The following Investment transactions occurred during April 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

18. During the month Council invested $36m, of which $31m was invested in environmentally sustainable fossil fuel free Floating Rate Notes and term deposits.

19. Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

20. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

21. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

22. As at the end of April 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

23. A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2).

24. Current Yields Councils Floating Rate Notes are currently yielding around 4.79% FYTD.

25. The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +5% per annum, Council will continue to hold this fund.

26. Council’s term deposit portfolio (69% of the portfolio) was yielding 2.56% p.a. at month-end, with a weighted average duration of around 315 days or 10.5 months.

27. The abnormal marketplace experienced during the pandemic is starting to reverse as the competition for deposits increases.

28. We are now starting to see some of the lower rated ADIs (“BBB” rated) offering slightly higher rates compared to the higher rated banks (“A” or “AA” rated) on different parts of the curve (i.e., pre-pandemic environment). Some of this has been attributed to lags in adjusting their deposit rates as some banks (mainly the lower rated ADIs) simply set their rates for the week.

29. Going forward, Council should have a larger opportunity to invest a higher proportion of its surplus funds with the lower rated institutions (up to Policy limits), from which the majority are not lending to the Fossil Fuel industry.

Graph 2: Term Deposit Yields

30. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk, and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation, and the Investment Policy.

31. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

32. I hereby certify the investments for the month of April 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Executive Director - Finance & Information

CONSULTATION & TIMING

Stakeholder Consultation

33. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 Apr 2023

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 30 Apr 2023

John Angilley

ED F&I

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

34. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

35. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

36. As at 30 April 2023, cumulative interest income exceeds the year-to-date budget by approximately $1.552m. We remain cautious of the impact the Long-Term Growth Fund volatility may have on budget forecasts. Due to this volatility, the interest forecast was not adjusted as at March 23 quarterly review.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph April 2023.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report -April 2023.pdf	34 Pages
3 ⇩	List of Council Investments by maturity April 2023.pdf	2 Pages

REFERENCE MATERIAL

Council 22 May 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Proposal to Name the Unnamed Laneway in Northmead

REFERENCE F2022/03176 - D08916998

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Parramatta Ward Briefing 6 March 2023

PURPOSE:

The purpose of this report is to seek Council’s approval for the preferred name of ‘Lizzie Lane’ for the unnamed laneway that runs behind the Kleins Road neighbourhood centre (shops) in Northmead.

RECOMMENDATION

(a) That Council approve the preferred name of ‘Lizzie Lane’, for the unnamed laneway that is located between Balmoral Road and Briens Road, running parallel to Kleins Road, Northmead NSW 2152 (Attachment 1).

(b) Further, that this name be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. This naming project has emerged because of a request received by Council in late July 2022 from a resident requesting that the unnamed service laneway be named to improve deliveries to the local shops as well as wayfinding.

2. The unnamed laneway is situated behind the Kleins Road neighbourhood centre shops and is primarily used for deliveries to businesses operating within the retail strip and storage and collection of their waste (see Attachment 1).

3. To generate potential names, Council’s Research Team researched the history and identity of the area and proposed several names for consideration. These names were then submitted to the GNB for ‘pre-approval’ to check the eligibility of the proposed names.

4. This evaluation ensures that only names that meet the uniqueness requirements of the NSW Address and User Manual (2021) are publicly exhibited and then presented to Council for consideration. Uniqueness is considered the most essential quality to be sought in proposing a new road name. Within the GNB’s evaluation, a road name will be regarded as a duplicate (and therefore rejected for use) if it is the same or similar in spelling or sound to an existing name, regardless of the road type.

5. City of Parramatta Council’s Road Naming Policy (Policy 283) and the NSW Address Policy and User Manual (May 2021) developed by NSW Geographical Names Board (GNB) identify Council as the responsible authority for the provision of address numbering to all properties and road names to all local and private roads situated within the Parramatta Local Government Area (LGA). Council is also responsible for endorsing the authoritative road name and ensuring the authoritative road name is endorsed by the GNB.

6. The naming of road infrastructure is necessary to provide accurate addressing for deliveries within the development, not only to identify an owners’ individual business, but also for navigation, emergency response, service delivery (utilities, post) and for statistical analysis.

7. To ensure that all road naming is comprehensible, clear, accepted, unambiguous and readily communicated, property addresses and road names must comply with Chapter 6 “Addressing Principles” of the NSW Address Policy and User Manual (2021). In the preparation of this project, Council utilised preferred sources in line with this policy and section 3.2 in Council’s Road Naming Policy (Policy 283), which identifies desirable sources as:

a. Aboriginal names,

b. Local history, including early explorers, settlers, and other eminent persons,

c. Thematic names such as flora and fauna,

d. Landmarks, and

e. Names appropriate to the physical, historical or cultural character of the area.

8. The use of the road as a service laneway for deliveries and waste collection has rendered it an inappropriate site for the consideration of indigenous names.

ISSUES/OPTIONS/CONSEQUENCES

9. The exhibited names, pre-approved for use by the GNB, are listed with their description in the table below.

Proposed Name	Context
Lizzie Lane	First post office receiving room set up by Mrs Lizzie Cleburne in 1914. While Mrs Cleburne’s store was a 10 min walk from the unnamed laneway, she represents an industrious local female personality.
Cleburne Lane	First post office receiving room set up by Mrs Lizzie Cleburne in 1914. While Mrs Cleburne’s store was a 10 min walk from the unnamed laneway, she represents an industrious local female personality.
Orphan Lane	Acknowledging the former Orphan School Lane that was replaced by James Ruse Drive.

10. The names proposed by Council follow the theme People and Places from the Past.

11. The Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (18 business days) from Tuesday 14 March to Thursday 6 April 2023. A letter was sent via Australia Post to 175 nearby residents, and postcards were also left with the businesses within the Kleins Road neighbourhood centre (shops). Targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

12. Overall, the opportunity to provide feedback for this project was presented on 68,446 occasions, culminating in 1464 views on the project page and 255 formal contributions. Of those that made formal contributions, the community sentiment was positive, with ‘Lizzie Lane’ the preferred of the three exhibited names, with 30.56% of survey respondents expressing support for this name for the unnamed laneway.

13. A mixture of positive and negative comments were received from the community regarding the proposed naming options (see Attachment 2 for further details). However, none of the concerns raised reached the threshold level (that being that a name is considered grossly offensive and/or significantly likely to cause offence to a large group of the community or particular ethnic, religious or other specifically identifiable groups) needed to remove and/or replace any of the proposed names with an alternative.

14. All names satisfy the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence for the use of either of the proposed names at this location.

CONSULTATION & TIMING

Stakeholder Consultation

15. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14.03.23 – 06.04.23	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	The project page saw 1145 unique visitors and 1464 views. This resulted in a conversion of 255 completed surveys. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads. No feedback identified the proposed names to be offensive, racist, derogatory or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
10.03.23	175 impacted residents via direct mail out	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	Letters detailing the exhibition and how to submit formal feedback were sent to residents; shop owners and businesses near the unnamed laneway.	Senior Project Officer, Place Services Printing Officer, Corporate Services
10.03.23	The community, via 6 corflute signs, and postcards which were left with business’	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	The poster and postcard was designed to support and promote the exhibition. The poster and postcard also included a QR code which received a total of 94 scans.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement Signshop
09.03.23 – 21.03.23	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	A paid campaign across Facebook. Overall, the social media combined campaign garnered a reach of 4,794 resulting in 557 clicks to the project page.	Community Engagement Officer, Research & Engagement
14.03.23 & 04.03.23	The community, via Participate Parramatta Newsletter and City News	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter and City News, which together was distributed to more than 43,300 subscribers, seeing a 40% open rate from the Participate EDM and a ~50% open rate from the City News EDM.	Community Engagement Officer, Research & Engagement

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

06.03.23

A briefing was provided to the Parramatta Ward Councillors

No comments provided

Place Manager

08.03.23

All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter.

No comments provided

Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

17. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

18. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $200 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of street signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

19. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Kim Marsh

Senior Project Officer Place Services

Beth Andean

Place Manager - Coordinator

Bruce Mills

Group Manager Place Services

Bryan Hynes

Executive Director Property & Place

Ian Woodward

Group Manager Legal Services

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - Northmead Unnamed Laneway Engagement Report	19 Pages

REFERENCE MATERIAL

Council 22 May 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Adoption of Parramatta River Plan

REFERENCE F2022/03176 - D08403499

REPORT OF Strategy Manager

CSP THEME: GREEN

workshop/briefing dates:

- River Plan Projects pre-Council Meeting session, 11 April 2023

- Councillor Workshop, 6 February 2023

- Councillor Workshop, 7 November 2022

- River Tour, 24 September 2022

PURPOSE:

The purpose of this report is to seek Council adoption of the draft Parramatta River Plan as an advocacy document and a guide for future planning and engagement work connected to the Parramatta River

RECOMMENDATION

(a) That Council adopt the 2023 Parramatta River Plan (Attachment 1).

(b) Further, that a targeted advocacy, communications and engagement plan be implemented following adoption by Council.

BACKGROUND

1. The City of Parramatta Council has been a key facilitator of a growing movement supporting the improvement and recognition of the Parramatta River. Some key examples of this movement include.

a. 2008 - the formation of the Parramatta River Catchment Group an alliance of councils, government agencies and local community groups with a plan to make the Parramatta River a world-class river and swimmable by 2025.

b. 2015 - endorsement of the Parramatta City River Strategy, a comprehensive plan to transform the city river foreshore into a vibrant public space that connects to the city, celebrating the history and culture of the Parramatta River.

c. 2018 - NSW Government recognition of the importance of both Parramatta and the Parramatta River as part of its metropolitan plan which identified Parramatta as the heart of the Central River City.

d. The planning and delivery of major foreshore projects shaping the City’s relationship with the Parramatta River such as.

· Escarpment Boardwalk

· Subiaco Creek boardwalk

· Alfred Street Bridge

· the Museum of Applied Arts and Sciences

· Charles Street Square.

2. Council’s work and advocacy has begun to demonstrate the potential of our river and there is a valuable opportunity to continue to build on this momentum.

STRATEGIC CONTEXT

3. In 2016, the City of Parramatta’s local government boundaries were extended, expanding the total extent of the Parramatta River waterway within the local government area (LGA).

4. In 2016, Parramatta was also identified as a key central growth area within Sydney and the Greater Parramatta to Olympic Park (GPOP) growth precinct was established with the Parramatta River as a central feature.

5. In 2020, Council endorsed its Local Strategic Planning Statement which identified the Parramatta River as a key opportunity for expanding its open space and recreation network. Council also endorsed the Local Housing Strategy identifying priority growth precincts within the LGA and locating around 75% of future growth within a 10min walk or cycle of the Parramatta River.

6. Further strategic planning work is now being undertaken by key government and institution stakeholders which will have implications on the future use, access, interface, and quality of the Parramatta River foreshore. Key project examples include:

· Metropolitan district planning

· Future transport planning

· PLR Stage 2 planning

· Westmead Place and Public Domain strategies

· Camellia Place Strategy

· Sydney Metro-West

· Powerhouse Parramatta

7. Alongside strategic planning, between Council and various NSW government agencies, there has also been significant recent funding committed to delivery of public projects along the river to a combined value of over $300m.

8. To support strategic planning, project delivery and future directions, it is of value for the City of Parramatta to define a stronger vision and narrative for the whole extents of the Parramatta River, and its supporting tributaries, within the local government area.

THE PARRAMATTA RIVER PLAN

9. In 2020, Council received a grant from the Department of Planning Industry and Environment’s (DPIE) Metro Greenspace Program for the development of a spatial framework for the Parramatta River.

10. Council staff have aligned work on the spatial framework with Council’s priorities to develop the Parramatta River Plan.

11. The Parramatta River Plan defines future potential for the Parramatta River and its tributaries within the Greater Parramatta to Sydney Olympic Park (GPOP) priority growth area including:

a. a 20-year vision to establish the Parramatta River as a continuous regional parkland at the center of metropolitan Sydney and Parramatta the Central River City.

b. a clear context and justification for the vision.

c. opportunities for the creation of a continuous open space network and the delivery of 165 hectares of new public space to support planned growth in the Greater Parramatta and Sydney Olympic Park area (GPOP).

d. key principles for future planning and design work along the river.

e. big ideas for achieving the vision of the river as a continuous river parkland.

f. short-term opportunities for project delivery.

g. Next steps that Council will undertake to facilitate delivery on the vision

CURRENT STATUS

12. The Parramatta River Plan has been prepared and is now ready for adoption by Council as an advocacy document. A copy of the plan has been provided at Attachment 1.

13. Collaboration and buy-in from key stakeholders is a critical step for any future success and influence of the Parramatta River Plan. To support the promotion of the River Plan vision, an advocacy, communications and engagement plan will be implemented following endorsement.

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
11.04.2023	River Plan Projects pre- Council Meeting Session		Nicole Carnegie Luke Wolstencroft Hugh Johnston	City Strategy
6.02.2023	Councillor Workshop	Request for detailed project session	Nicole Carnegie Luke Wolstencroft	City Strategy
7.11.2022	Councillor Workshop		Nicole Carnegie Luke Wolstencroft	City Strategy
24.09.2022	Councillor River Tour		Nicole Carnegie Luke Wolstencroft Karen Jones	City Strategy
17.11.2021	Councillor Workshop	Request for river tour	Nicole Carnegie Luke Wolstencroft	City Strategy

LEGAL IMPLICATIONS FOR COUNCIL

16. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

17. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

Luke Wolstencroft

Strategy Manager

Nicole Carnegie

Director City Strategy

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Parramatta River Plan

28 Pages

REFERENCE MATERIAL

Council 22 May 2023 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Approval of Parramatta City Centre Local Infrastructure Contributions Plan 2022 (Amendment No 1)

REFERENCE F2023/00371 - D08946265

REPORT OF Project Officer

CSP THEME: INNOVATIVE

workshop/briefing date: NIL

PURPOSE:

The purpose of this report is:

- To enable Council to consider the outcomes of the public exhibition of the Draft Parramatta CBD Local Infrastructure Contributions Plan 2022 (Amendment No. 1) (“Contributions Plan”); and

- To seek Council approval of the Draft Contributions Plan following public exhibition; and to submit the Plan, together with other supporting justification, to the Department of Planning and Environment and Minister for Planning to request the Minister amend the Environmental Planning and Assessment Regulation 2021 to apply the same contribution percentage rates to the land within the ‘Phillip Street Block’ that apply to the Parramatta City Centre.

RECOMMENDATION

(a) That Council receives and notes the submissions made during the public exhibition of the “Draft Parramatta CBD Local Infrastructure Contributions Plan 2022 (Amendment No 1)” and the Council officer response (as provided in the submissions summary table at Attachment 1)

(b) That Council approves the Draft Parramatta City Centre Contributions Plan 2022 (Amendment No 1) at Attachment 2 to allow the same contributions rates for land within the Parramatta CBD to be applied to the land within the ‘Phillip Street Block’.

(c) That Council authorises submission of the approved contributions plan at Attachment 2 and the supporting Justification Report Supplement at Attachment 3 to the Department of Planning and Environment with a request for the Minister of Planning to amend Section 209 of the Environmental Planning and Assessment Regulation 2021 to refer to the updated Figure 2 of the approved plan.

(d) That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during finalisation of the Draft Parramatta City Centre Contributions Plan 2022 (Amendment No 1) Plan.

(e) Further, that Council notes that Amendment No 1 to the Parramatta City Centre Contributions Plan 2022 will come into effect upon amendment of Section 209 of the Environmental Planning and Assessment Regulation 2021 by the Minister for Planning; and this will be notified separately on Council’s website to the notification of the plan’s approval by Council.

BACKGROUND

1. The Parramatta City Centre Local Infrastructure Contributions Plan 2022 (the “Contributions Plan”) is a key funding mechanism to enable delivery of local infrastructure within the Parramatta City Centre. This Plan was approved by Council on 14 June 2022, and subsequently approved by the Minister of Planning on 21 September 2022. The Contributions Plan came into effect on 14 October 2022, at the same time as the commencement of Amendment 56 to Parramatta Local Environmental Plan 2011.

2. The Contributions Plan allows Council to collect money via a development application condition of consent, with the collected money put towards funding the items specified in the Works Schedule of the Contribution Plan.

3. Currently, the Contributions Plan applies different percentage rates to parts of the City Centre, as set out in the Table below, and shown on Figure A. These percentage rates reflect Council’s original intention to apply higher rates to those areas that received some form of increase in development yield under the Parramatta CBD Planning Proposal (“CBD Planning Proposal”).

Maximum Percentage Rate* for development exceeding $250,000

If the land is in “Area A” (Refer to Figure A below)

3% of the development cost for all development

If the land is not in “Area A” (Refer to Figure A below)

5% of the development cost for residential accommodation

5% of the development cost for mixed-use development (being development including residential accommodation and other uses)

4% of the development cost for other development (excluding residential accommodation

* Percentage rate enabled by Section 209 of the Environmental Planning and Assessment Regulation 2021 (the Regulation).

Figure A – Location of “Area A” in Parramatta CBD – Phillip Street block is edged in red

4. Draft Amendment 1 to the Contributions Plan proposes to apply the higher percentage rates to the Phillip Street Block – being land bounded by Phillip Street, Smith Street, the Parramatta River, and Charles Street (outlined in red in Figure A above). This amendment has been prepared because of changes to planning controls implemented by the Department of Planning and Environment (the Department) through the State Environmental Planning Policy Amendment (SEPP) (Parramatta CBD) (No 2) 2022, which was notified on 16 December 2022 (available at: https://legislation.nsw.gov.au/view/pdf/asmade/epi-2022-834). Controls pertaining to increases in heights and floor space ratios for the Phillip Street block come into effect on 30 June 2023.

5. Council endorsed Draft Amendment 1 to the Contributions Plan for the purposes of public exhibition at its meeting on 13 March 2023 (available at: https://businesspapers.parracity.nsw.gov.au/Open/2023/03/OC_13032023_AGN_843_AT.PDF for the report – refer to Item 13.3; and https://businesspapers.parracity.nsw.gov.au/Open/2023/03/OC_13032023_MIN_843.PDF for the resolution (refer Minute 4214).

PUBLIC EXHIBITION

Public Exhibition and Notification

6. Draft Amendment 1 to the Contributions Plan was publicly exhibited between 27 March and 28 April 2023 – a total of 33 days. The additional five days accounted for the public holidays occurring in April, including Easter and Anzac Day; and is consistent with Council’s Engagement Strategy.

7. Public exhibition for the draft amendment included the following:

a. Mail-out to individual landowners within the Phillip Street block (61 letters sent),

b. Electronic exhibition via the Participate Parramatta portal,

c. Hard copy documents provided at the Parramatta Central Library, and

d. Social media campaign.

Submissions Received and Matters Raised

8. A total of 6 submissions were received during the exhibition period.

Format	Number
E-mail	1
Written
On-line form	5
Petition
Total	6

Origin	Number
Individual	5
Organisation
Government
Consultant/Developer	1
Other
Total	6

9. These submissions covered the following general matters in summary:

a. Support the amendment with no further comments;

b. Support the amendment in part, while requesting a change to the percentage rates;

c. Objecting to the amendment on the grounds that they did not want to see further high-rise development; or

d. Objecting to the amendment on the grounds that they believe a nexus (relationship) should be established between a development outcome and the application of the higher percentage rates.

10. In relation to the matter at (b) in the paragraph above, the submitter suggested a consistent percentage rate of 4.5% should be applied to all development in the City Centre, rather than the current method of 5% for residential and mixed-use development; and 4% for other development. In response to that matter, the percentage rates were informed by separate development feasibility analysis; and found that the existing rates would maintain development viability. Increasing the non-residential rate to 4.5% exceeds the recommended viability result – meaning non-residential development would be unviable if the 4.5% percentage rate was imposed. Additionally, it would require an amendment to the Regulation and separate justification to the Department for the further change to the percentage rates.

11. In relation to the matter at (d) in the paragraph above, the submitter suggested that a nexus (relationship) needs to be established between a particular development outcome and applying the higher percentage rates. The submitter contended that small or isolated sites within the Phillip Street block will not be able to take advantage of the controls brought about by SEPP 2 and should retain the 3% levy. In response to that matter, Section 7.12 levies, unlike Section 7.11 contributions, do not have to establish a direct nexus test between a particular development outcome and the need to pay a contribution for that development. The changes brought about by SEPP 2 to the Phillip Street block represent an increase to development potential on that land compared to the previous controls under Parramatta Local Environmental Plan 2011; and, consistent with other land in the City Centre that had an increase in development potential, warrant application of the higher percentage rates.

12. Full details and a response to the matters raised in the submissions is provided at Attachment 1. None of the matters raised within the submissions resulted in changes to Draft Amendment No 1.

AMENDMENTS TO THE DRAFT PLAN

13. Aside for the principal change to Figure 2 which was the main purpose for this amendment, a minor change to Section 2.3 of the Draft Contributions Plan to update the correct location (page 8) for payment from Council’s Customer Service Centre from 126 Church Street to 5 Parramatta Square (Phive). This is a technical correction that was picked up after the exhibition concluded has no policy implications to the Plan’s operation other than to maintain currency.

CONSISTENCY WITH LOCAL STRATEGIC PLANNING STATEMENT

14. The amendment to the Draft Contribution Plan is considered to be consistent with Council’s Local Strategic Planning Statement (LSPS), in particular Planning Priority 6 (provide for community infrastructure and recreation opportunities).

NEXT STEPS AND TIMING

15. Upon approval of the final contributions plan by Council, Draft Amendment 1 to the Contributions Plan will be submitted to the Department of Planning and Environment to seek Ministerial approval to amend Section 209 of the Environmental Planning and Assessment Regulation 2021 (the Regulation).

16. Amendment of the Regulation is required to enable the higher percentage rate levies to be applied to the Phillip Street block. The Regulation currently refers to the contributions plan approved by Council on 14 June 2022, which specifically applied the 3% levy to the Phillip Street block as it was in “Area A” at that time.

17. The Department has already been supplied with a draft version of the contributions plan for early reference. It is anticipated that the amendment to the Regulation should be straightforward and, subject to Ministerial approval, come into effect around 30 June 2023 when the planning controls for the Phillip Street block adopted under SEPP 2 come into effect.

18. During the public exhibition of the contributions plan, Council officers contacted the Department to discuss the method to expedite an amendment to the Regulation given the changes to planning controls for the Phillip Street block come into effect on 30 June 2023. In those discussions, it was agreed that a Supplement to the original Justification Report endorsed by Council on 14 October 2021 (included at Attachment 4 for reference) be provided to specifically address the matters pertaining to this amendment. The original Justification Report was prepared to support Council’s request for increased s7.12 rates for the City Centre; and addressed the matters in the Section 7.12 Fixed Development Consent Levies Practice Note published by the Department. This Supplement is included at Attachment 3.

19. The Supplement to the Justification Report at Attachment 3 identifies that:

a. The land at the Phillip Street block was originally included within the Draft Parramatta City Centre Local Infrastructure Contributions Plan, as approved by Council on 14 October 2021, to be subject to the higher s7.12 percentage rates.

b. As a result of post-exhibition changes to the Parramatta CBD Planning Proposal made by the Department, and a request by the Minister in May 2022 to review the contributions plan commensurate with these changes, the approved Contributions Plan was amended to re-apply the existing 3% levies to land at the Phillip Street block due to the existing controls under Parramatta Local Environmental Plan 2011 being retained on the land.

c. As a result of further changes to the planning controls by the Department with the commencement of SEPP 2 in December 2022, the development potential on the Phillip Street block warrants an amendment to the contributions plan (and Regulation) to apply the higher percentage rates.

d. That, despite, applying the increased percentage rates already in place under the contributions plan to the Phillip Street block, a significant gap between estimated income and full funding of the works program is anticipated over the planning period of the contributions plan.

20. If this amendment to the Contributions Plan is not finalised prior to the new planning controls for the Phillip Street block coming into effect on 30 June 2023, the existing contributions plan and its current rate of 3% would continue to apply until the Council, and then the Minister, approves the higher rates sought; and then the Minister amends the Regulation, which would then enable the new contributions plan to come into effect. The savings and transitional arrangements for the contributions plan operate from the time a development application is lodged with Council. Consequently, any delay between approval and implementation of the new rates applying to the Phillip Street block beyond 30 June 2023 risk Council not being able to apply the higher rates to development applications in that area and foregoing the additional income anticipated from applying the higher rates.

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation had been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
27 March to 28 April 2023 (public exhibition)	Landowners within the Phillip Street block	See Attachment 1	See Attachment 1	Group Manager Strategic Land Use Planning

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
17 May 2023	Councillor Briefing – Outcome of Public Exhibition	Unknown at the time of drafting this report.	Council officers prepared a presentation which addressed the outcomes of the public exhibition and the recommendations of this report.	Group Manager Strategic Land Use Planning

LEGAL IMPLICATIONS FOR COUNCIL

23. If Council resolves to adopt Amendment No 1 to the Contributions Plan, it will amend the existing contributions plan applying to the Parramatta CBD. The increased percentage rates proposed to apply to the Phillip Street block under this amendment cannot come into effect until the Department has considered and approved the increased rates sought in the Plan in accordance with the ‘Section 7.12 Fixed Development Consent Levies Practice Note’. The Department has advised that the Minister does not need to approve the amended contributions plan itself.

24. To enable the increased rates to apply, a change to Section 209 of the Environmental Planning and Assessment Regulation 2021 (the Regulation) will need to be made by the Minister for Planning. This change would be made upon the recommendation by the Department following their review and approval of Council’s request to increase the s7.12 levies applicable to the Phillip Street block.

25. Under the Regulation, Council must publish notice of its decision on its website within 28 days after the decision is made. If approved, the revised Draft Plan is anticipated to come into effect on 30 June 2023. A separate notice will be published to specify the date the plan comes into effect following amendment to the Regulation by the Minister.

FINANCIAL IMPLICATIONS FOR COUNCIL

26. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

27. It should be noted that if the amendment to the Draft Contributions Plan comes into effect along with the changes to the Regulation, an estimated increase in contributions income of $1.14M is theoretically possible, as discussed in the report from 13 March 2023 (website link provided above).

28. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL	NIL	NIL	NIL

Funding Source	NIL	NIL	NIL	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

David Hewetson

Project Officer

Janelle Scully

Land Use Planning Team Leader

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Summary of Submissions	9 Pages
2 ⇩	Attachment 2 - Parramatta City Centre Local Infrastructure Contributions Plan 2022 (Amendment 1) - for finalisation)	55 Pages
3 ⇩	Attachment 3 - Justification Report Supplement (May 2023)	12 Pages
4 ⇩	Attachment 4 - Justification Report (October 2021)	18 Pages

REFERENCE MATERIAL

Council 22 May 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Adoption of Removal of Printed Promotional Materials Policy

REFERENCE F2022/03176 - D08911480

REPORT OF Policy Officer

CSP THEME: FAIR

workshop/briefing date: Policy Review Committee – 15 November 2022

Councillor Workshop – 22 March 2023

PURPOSE:

To seek Council’s endorsement to adopt the draft Removal of Printed Promotional Materials Policy (339).

RECOMMENDATION

That Council adopt the Removal of Printed Promotional Materials Policy attached to this report.

BACKGROUND

1. On 12 December 2022, Council resolved to place the draft Policy on public exhibition for a period of 28 days.

2. The draft Policy was placed on public exhibition from 13 December 2022 to1 February 2023 (additional exhibition days were provided to accommodate the holiday shut down). Submissions on the draft Policy were invited from members of the public by contacting Council’s Governance Team directly or by using Council’s Participate Parramatta portal. Printed copies of exhibition materials were also made available for viewing at Council’s library branches and Customer Service Centre.

3. In total, the Participate Parramatta page was visited 64 times but only one submission was received, generally in support of the draft Policy.

4. On 13 February 2023, Council resolved to defer consideration of adoption of the draft Policy until after a Councillor Workshop on the matter.

5. At the Councillor Workshop on 22 March 2023, it was determined for the Group Manager Regulatory Services to undertake further consultation with Councillors regarding the proposed conditions for the use of A-Frame signs as set out in clause 3.5 of the draft Policy.

ISSUES/OPTIONS/CONSEQUENCES

6. Amendments have been applied to the draft Policy to address Councillor feedback regarding clause 3.5, and include provision for usage of A-Frames for community consultation, pre-polling venues, and election polling venues, as presented in the draft Policy found at Attachment 1 which is recommended to be adopted.

CONSULTATION & TIMING

Stakeholder Consultation

7. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
13 December 2022-1 February 2023	Public Exhibition	1 submission received, generally in support	Noted. No changes have been proposed to the draft Policy as a result of the submissions received.	Governance

Councillor Consultation

8. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
15 November 2022	Policy Review Committee meeting	Committee Members provided feedback on the proposed changes to the draft Policy. The Committee resolved to propose the following recommendations: a. Clause 3.5.1: To accurately reflect current practices, add an exception for the use of A-Frame signs by current Councillors or Members of State or Federal Parliament for the purposes of carrying out their official duties As a result of additional consultation following the meeting, the Committee further resolved to propose the following recommendations: a. Update scope of accurately reflect broader application of Policy b. Add reference to associated Street Activity Policy for clarity c. Clause 3.5.1: To ensure safety, reduce the distance for supervising A-Frame signs from 10 metres to no more than 5 metres away from the sign.	Feedback noted and reflected in the draft Policy placed on public exhibition	Governance + Regulatory Services
22 March 2023	Councillor Workshop	Determined for Group Manager Regulatory Services to undertake further consultation with Councillors regarding the conditions for the use of A-Frame signs as set out in clause 3.5.	Group Manager Regulatory Services to contact Councillors for further consultation	Governance + Regulatory Services
March-April 2023	Councillors	Recommended to amend draft clause 3.5 to set out conditions for the use of A-Frame signs as follows: 3.5.1 Subject to the conditions set out in this clause 3.5, A-Frames may be used to display Printed Election Campaign Materials by current Councillors and Members of State or Federal Parliament for the purposes of carrying out their official duties (e.g. community consultation). Only one (1) A-Frame can be placed on a footpath or nature strip so as not to obstruct pedestrians, with a candidate or their representative being within five (5) metres of the A-Frame, to ensure pedestrian safety. 3.5.2 Pre-polling venues: A maximum of two (2) A-Frames can be displayed by any registered candidate on the public footpath or nature strip, no more than 10 metres apart, with either the candidate or their representative standing between the A-Frames. 3.5.3 Election polling venues: A maximum of two (2) A-Frames can be displayed by any registered candidate at each entry point of the venue on the public footpath or nature strip, no more than 10 metres apart, with either the candidate or their representative standing between the A-Frames.	Feedback noted and reflected in the draft Policy in Attachment 1 for adoption	Regulatory Services

LEGAL IMPLICATIONS FOR COUNCIL

9. The draft Policy was reviewed by Legal Services on 20 October 2022 and did not present any legal concerns.

FINANCIAL IMPLICATIONS FOR COUNCIL

10. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Melissa McIsaac

Policy Officer

Paul Lyth

Group Manager Regulatory Services

John Warburton

Executive Director, City Assets & Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

For Adoption - Removal of Printed Promotional Materials Policy May 2023

5 Pages

REFERENCE MATERIAL

Council 22 May 2023 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Finalisation of Parramatta LEP 2023 and amendments made by the Department of Planning and Environment

REFERENCE F2022/03176 - D08941257

REPORT OF Group Manager, Strategic Land Use Planning

CSP THEME: THRIVING

workshop/briefing date: 22 March 2023

PURPOSE:

The purpose of this report is to:

- formally advise Council of the changes made to the Harmonisation Planning Proposal (i.e. draft Parramatta LEP) by the Department of Planning and Environment when it finalised the Planning Proposal on 2 March 2023 to bring the Parramatta LEP 2023 into force.

- allow Council to determine its response to those changes.

RECOMMENDATION

(a) That Council note the amendments made by the Department of Planning and Environment (DP&E) when finalising the Harmonisation Planning Proposal which brought into force the new Parramatta LEP 2023.

(b) That Council not pursue any further planning proposal to respond to changes DP&E made to:

i. retain the R3 Medium Density Residential zoning in precincts in North Rocks, Northmead and Carlingford instead of rezoning them to R2 Low Density Residential as requested by Council;

ii. retain the maximum FSR and height controls across the R3 Medium Density Residential precincts rather than standardise them as requested by Council;

iii. not support the proposed standardised minimum lot size control of 670m2 for battle-axe lots, resulting in the minimum lot size for battle-axe lots being that shown on the Minimum Lots Size map (which varies across the LGA);

iv. not support the expanded dual occupancy prohibition area Council proposed in parts of Epping, Carlingford, Dundas Valley, Telopea and Oatlands.

(c) That items referred to in (b) i – iii above be considered as part of the review of medium density controls Council has already committed to when it endorsed the Parramatta Local Strategic Planning Statement.

(d) Further, that Council advocate to improve design outcomes for dual occupancy development delivered via the Codes SEPP by pursuing the following steps:-

i. Prepare a Preliminary Discussion Paper on changes that should be made to the Codes SEPP to improve design outcomes for dual occupancy development approved via the complying development process and consult with Councillors in the preparation of the Paper.

ii. Forward the Preliminary Discussion Paper to Councils in the Greater Sydney Region and engage with them on the content so it can be endorsed by all interested Councils.

iii. Council be advised of the outcomes of the engagement with other Councils.

iv. That a delegation of interested Councils seek a meeting with the Minister for Planning to present the final discussion paper and request the DP&E pursue the changes recommended in the final paper.

PLANNING PROPOSAL TIMELINE

1. The timeline below identifies that the Harmonisation Planning Proposal was finalised on 2 March 2023.

BACKGROUND

2. The Harmonisation Planning Proposal process sought to amalgamate the five separate LEPs arising from the 2016 amalgamations into one consolidated LEP that applies to the new City of Parramatta Council LGA. A map showing the previous instrument boundaries is included as Attachment 1.

3. Table 1 details the key actions related to the Harmonisation Planning Proposal:

DATE	EVENT
12 May 2016	Local Government (City of Parramatta and Cumberland) Proclamation was notified. This resulted in the creation of the new City of Parramatta Council LGA, from parts of the former Auburn, Holroyd, Hornsby, Parramatta and The Hills councils. This triggered the need for a consolidated LEP for the new LGA.
26 November 2018	Council endorsed the Land Use Planning Harmonisation Discussion Paper (Discussion Paper) for public exhibition.
21 January – 4 March 2019	Council exhibited the Discussion Paper and received a total of 539 submissions (222 written and 317 survey responses).
11 November 2019	Council considered a report on the Harmonisation Planning Proposal including the outcome of the Discussion Paper process. It resolved to endorse a Planning Proposal to send to Department of Planning and Environment (DP&E) for a Gateway Determination.
16 April 2020	DP&E issued a Gateway Determination to proceed to public exhibition (with some amendments).
31 August 2020 to 12 October 2020	Council exhibited the Harmonisation Planning Proposal. A total of 320 submissions were received.
12 July 2021	Council considered the outcome of the public exhibition and endorsed the Harmonisation Planning Proposal so it could be forwarded to the DP&E for finalisation.

Table 1- Harmonisation LEP Process Key Dates

FINALISATION OF HARMONISATION LEP

4. On 2 March 2023 the DP&E finalised the Harmonisation Planning Proposal bringing into effect the Parramatta LEP 2023. However, when finalising the Planning Proposal, DP&E made a number of changes. The majority of the changes have no significant policy impact and are procedural or drafting matters that do not alter the policy intent of the LEP.

5. However, a small number of the changes described in Tables 2 and 3 below do alter policy decisions made by Council. The tables below detail where changes were made that have a policy impact and the reasons provided by DP&E for the changes they made.

Council Resolved Position	DP&E Decision	DP&E Justification
Prohibit Dual Occupancy in parts of Epping Carlingford, Dundas Valley, Telopea and Oatlands (as shown in Figure 1 below)	To continue to retain dual occupancy as a permissible use in the precincts identified.	Do not want to reduce potential housing supply.
Prohibit Dual Occupancy in part of the LGA formally located in The Hills and zoned Residential 2(a) as shown in Figure 2 below.	Retain the position in previous The Hills LEP which was to permit dual occupancy but prohibit subdivision of dual occupancy.	Do not want to reduce potential housing supply.

Table 2 – Changes to Dual Occupancy Policy made by DP&E

Figure 1 – Additional dual occupancy prohibition areas as endorsed by Council

Figure 2 - Areas formerly in former Hills LGA where dual occupancy policy will remain unchanged – i.e. dual occupancy development will be permitted but subdivision of the dual occupancy will not be permitted.

6. It should be noted the following Council policies regarding dual occupancy permissibility were supported by DP&E:

· Council’s proposal to retain dual occupancy prohibitions contained in the former Parramatta LEP

· Council’s proposal to retain dual occupancy prohibitions in the former Hornsby LEP except certain sites fronting Carlingford Road where Council resolved to remove the prohibition as part of the harmonisation process.

· Proposal to prohibit dual occupancy development in all Heritage Conservation Areas (HCAs) (except the South Parramatta HCA) were supported by DP&E.

Council Resolved Position	DP&E Change	DP&E Justification
Downzone some precincts from R3 Medium Density Residential to R2 Low Density Residential in Carlingford, North Rocks and Northmead (refer to Attachment 2 for maps showing location of these precincts).	The R3 Medium Density zoning was retained in each of these precincts.	Do not want to reduce potential housing supply and mix.
Standardise 0.6:1 FSR and HOB of 11m for R3 Medium Density Residential zoned land across the LGA. In previous plans some precincts had no FSR and where an FSR was applied it varied from 0.6:1 to 0.75:1. Permitted maximum Heights varied from 9m to 12m.	Retained the various FSR and height controls that applied in the previous instruments when finalising Parramatta LEP 2023.	The decreased FSR would have a possible negative impact on dwelling supply.
Standardise Minimum Lot Sizes (MLS) for battle-axe lots to 670sqm. In previous plans, the Minimum Lot Size for battle-axe lots varied across the different plans.	The minimum lots size (MLS) controls for battle-axe lots proposed by Council were removed. As a result, the MLS for battle-axe lots will be the same as for standard lots. The MLS for standard lots varies across the LGA and is dictated by the MLS map which can be accessed here ePlanning Spatial Viewer (nsw.gov.au) As explained above, the standard MLS applicable is subject to the MLS map. However, the access handle needed to service the battle-axe lot must not be included in calculating the lot size (i.e. a battle-axe lot is the size shown on the MLS map plus the square metres needed for the access handle).	Do not want to reduce potential housing supply particularly in areas formerly located in Hornsby.

Table 3 - Other Policy changes made by DP&E

7. As indicated above any other changes made by DP&E impacted on the wording of the controls but not the policy intent. All other aspects of planning policy Council resolved within the Harmonisation Planning Proposal to include in the new consolidated LEP have been retained.

IMPLICATIONS OF THE AMENDMENTS AND POTENTIAL RESPONSES

8. The retention of previous FSR and heights and minimum lots size are not considered to be significant planning issues. The intention was more to create a consistent policy framework rather than to achieve significant policy outcomes. Council has already committed to reviewing medium density controls as part of the Local Strategic Planning Statement and it is considered that any future reviews can be incorporated into that process which will be rolled out in the next 2 years.

9. The Harmonisation Planning Proposal request to downzone R3 Medium Density Residential precincts in North Rocks, Carlingford and Northmead are unlikely to be supported by DP&E without further significant justification. As part of Council’s endorsed Local Housing Strategy, Council is committed to planning for a greater mix in housing types. Currently most of the new dwellings being produced in the LGA are apartments. Townhouse and villa style development permitted in the R3 Medium Density Residential areas contribute to housing mix. It is unlikely that Council will get support from DP&E to downzone these precincts outside of a comprehensive strategy that demonstrates it is achieving housing mix in other precincts. No action should be taken in the short term and this issue should be addressed as part of future implementation of Council’s Local Housing Strategy.

10. Council’s expanded dual occupancy prohibition area was supported by a detailed Dual Occupancy Constraints Analysis which was publicly exhibited for comment and endorsed by Council as part of the Harmonisation Planning Proposal process. It considered physical and environmental characteristics (examples - tree canopy and street width) as well as access to public transport to determine where dual occupancy development was appropriate.

11. However, this analysis does not seem to have been given significant weight in the DP&E assessment. Instead the DP&E has given more weight to higher level policy issues such as the need to maintain housing capacity in Council’s LEP to ensure that capacity for further dwelling growth is not restricted.

12. Options Council could consider to respond to the DP&E’s decision are detailed in Table 4 below:

Options - Potential Response

Issues

1 Write to the new Minister for Planning and Environment seeking a review of this decision to have it reversed and Council’s proposed dual occupancy prohibitions implemented.

As indicated above, the DP&E’s justification for not expanding prohibition areas focused on higher level policy issues relating to housing supply which is often discussed as an issue that will impact on housing affordability.

Council Officers do not believe that Council will be successful in getting the previous decision overturned for the following reasons:-

· Council does not have any new data or justification to support its position that has not already been provided to the DP&E.

· The issue of housing supply is currently a topic of constant debate and any proposals to review planning supply will continue to be closely analysed.

· Any decision to allow the City of Parramatta Council to prohibit dual occupancy may be perceived by other councils as a precedent that they can use to seek to prohibit dual occupancy in parts of their LGAs and DP&E are unlikely to want to set any precedent that puts pressure on housing capacity in other LGAs.

2 Undertake actions to improve the design quality of dual occupancy development in the LGA. This is to minimise the impacts of dual occupancy in areas where DP&E will not allow it to be prohibited.

Council has already progressed in this direction as the Draft Harmonisation DCP (which was exhibited from 13 March until 1 May 2023) contains significant changes to the controls that will apply when dual occupancy developments are lodged with, and assessed by, Council via the development application process.

However, dual occupancy development has increasingly been approved via the complying development pathway since the complying development pathway became available in 2019 via Part 3B Low Rise Housing Diversity Code within the Codes SEPP. The graph below shows the trend which sees dual occupancy development increasingly being approved as complying development.

Given this trend, it will be important to make changes to the complying development code to ensure the design outcomes are of the quality expected if dual occupancy was approved and assessed against Council’s DCP via the development application pathway.

Attachment 3 details the key issues that need to be addressed in any review of the dual occupancy complying development controls dealing with issues such as setbacks bulk and scale, landscape and deep soil zones and how controls are applied on sloping sites.

The likelihood of DP&E amending the dual occupancy complying development controls increases if Council can get agreement from a coalition of impacted councils across the Greater Sydney Region.

It is recommended that Council advocate for changes to the Codes SEPP but commence the process by inviting other councils to come together to reach an agreed position on the changes. Once a position has been agreed, DP&E and the Minister should be approached to seek to have the changes implemented. The process for pursuing this advocacy is discussed in more detail in the following section of this report.

Table 4 – Possible Responses to DP&E Decision on Dual Occupancy Prohibitions

ADVOCATING FOR AMENDMENT TO THE COMPLYING DEVELOPMENT CODE FOR DUAL OCCUPANCY DEVELOPMENT

13. Council has already set a platform for this advocacy when it resolved on 12 September 2022 for Council to submit the following motion to LGNSW to consider at its Annual Conference:

“(b)3. Advocating for changes to the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 to improve design outcomes for dual occupancy development.”

14. At the LGNSW Conference held in October 2022 the body resolved that:-

“86 City of Parramatta Council - Advocating for Changes to Exempt and Complying Development Codes SEPP to improve design outcomes for dual occupancy development That Local Government NSW calls on the Minister for Planning to commence a review of the complying development controls relevant to dual occupancy development contained in the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008. The review should include consultation with NSW Councils and should seek to improve the design of dual occupancy developments with particular focus on minimising the amenity impacts of dual occupancy development on adjoining landowners and the impact of dual occupancy developments on the character of low-density residential suburbs.”

15. LGNSW have advised that they have written to the Minister advising them of all the conference resolutions including this one but have not taken any other action to progress this matter.

16. It is recommended that Council put together a Preliminary Discussion Paper that identifies the changes that could be considered based on the contents of this report. Councillors will be engaged through this process.

17. Once the Preliminary Discussion Paper is finalised, it is recommended that it be forwarded to councils within the Greater Sydney Region to engage on the content of the Preliminary Discussion Paper. The intention should be to prepare a final discussion paper which would then be endorsed by all interested councils. This document will specify the changes being requested to the Codes SEPP, as well as the justification for the changes, and will become the critical document when advocating with the State Government on changes to the provisions.

CONTENT OF PRELIMINARY DISCUSSION PAPER

18. As detailed previously in this report, an analysis of some of the design issues have been undertaken and is detailed in Attachment 3 of this report. The Preliminary Discussion Paper should include these issues and any additional issues arising from further analysis undertaken by Council Officers in relation to the design issues resulting from the Codes SEPP via the complying development process.

19. As well as changes to the design controls it is also essential that there is oversight of the process to ensure existing and potential new complying development controls are being properly implemented by private certifiers.

20. Under the Complying Development process it should be noted that:-

· Council has no involvement in the process.

· There is no merit assessment. The private certifier must certify that the design complies with the Codes SEPP. If the design does not comply the certifier should not issue a certificate.

· There is no consultation on the outcome but certifiers are required to notify adjoining owners 14 days prior to issuing a certificate and 7 days prior to construction commencing. This is only to inform the adjoining owners and not to seek feedback.

· Certifiers are required to submit a copy of the Complying Development Certificate (CDC) on the NSW Planning Portal two days after issuing the certificate.

21. Concern has been raised about CDCs being incorrectly issued and questions raised about the role Council should play in monitoring whether they are being properly issued. Council has limited opportunity to police the certification system. Council can either:-

· Make a complaint to Fair Trading about the actions of any private certifier; or

· Within 3 months of being notified of a CDC can take legal action to seek to invalidate the complying development certificate if it has been improperly issued.

22. Currently Council would only consider taking action to invalidate a CDC if a complaint is received and it is found to have been improperly issued. Council does not check all CDCs lodged with Council to ensure they have been properly issued. Whether Council should allocate resources to checking all CDCs received has been analysed. The result of the analysis is provided in the Table 5 below.

Strength	Weakness
· Give the community more confidence that CDCs are being monitored. · Certificates that are not valid and have significant impacts are more likely to be identified earlier in construction phase.	· Significant financial impact on Council that will only increase as the number of CDCs increases – Council could not charge any fees to recoup costs. · Based on the number of certificates received for dual occupancy development in last two years (approx. 140 per year), the cost would be in the order of $210,000 just to check the certificates issued. When legal action to invalidate a certificate is then proposed, Council would also need to cover legal costs. · Council would set up a process that parallels the process already in place by the State Government to monitor complying development with no funding.
Opportunity	Threats
· Council can maintain focus on quality of CDC certificates issued to ensure that the private certifier continues to operate to a high standard and issue compliant certificates.	· Could be seen as a precedent by community for all types of CDCs to be checked not just dual occupancy – it would not be viable for Council to check all CDCs issued in the LGA. · Council also acts as a certifier and could be accused of acting anti -competitively by targeting competitors in this manner.

Table 5 – SWOT Analysis – Should Council Check all Dual Occupancy CDCs it receives.

23. It is not recommended that Council review CDCs for dual occupancy development in the LGA for the following reasons:-

· As there is already an established process funded by the State Government to monitor any complaints or issues it would be inefficient to replicate the system;

· Officers are not aware of any other council undertaking this role;

· It will impose a significant cost to Council with no ability to recoup the cost on behalf of the community; and

· It will set a precedent where council will be pressured to check all CDCs.

24. It is recommended that Council advocate for changes to the way the State Government monitors certifiers rather than taking on the role of reviewing all CDCs issued for dual occupancy development. This is a matter that will be included in the discussion paper.

NEXT STEPS

25. It is recommended that Council prepare a Preliminary Discussion Paper detailing changes that should be made to the complying development controls for dual occupancy and how the system of monitoring how CDCs are issued should be strengthened.

26. Following this, Council should engage with councils in the Greater Sydney Region to reach an agreed position in relation to the Codes SEPP provisions relating to dual occupancy development within the Discussion Paper for submission to the Minister for Planning.

CONSULTATION & TIMING

Stakeholder Consultation

27. Following the commencement of the new consolidated Parramatta LEP 2023, Council has written to all stakeholders who previously made an enquiry or lodged a submission during the Harmonisation Discussion Paper and Harmonisation Planning Proposal process. All landowners within the LGA were also sent a letter advising of the commencement of the new Parramatta LEP 2023. These parties have been directed to Council’s website where the information has been updated and explains the changes made by DP&E prior to finalisation of the Harmonisation Planning Proposal and new Parramatta LEP 2023.

Councillor Consultation

28. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
22 March 2023	Councillor Workshop held to discuss issues detailed in this report.	Various issues raised regarding options presented including a request that a further briefing be organised for Councillors who did not attend on this date	Issues addressed in this report and further briefing session held on 11 April 2023	Group Manager Strategic Land Use Planning

LEGAL IMPLICATIONS FOR COUNCIL

29. There are no legal implications associated with this report or its recommendations.

FINANCIAL IMPLICATIONS FOR COUNCIL

30. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget. The discussion paper preparation will be prepared and facilitated within Council’s allocations in the existing City Planning and Design directorate budget.

31. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A	N/A

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	N/A	N/A	N/A	N/A

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Land Use Planning Framework in City of Parramatta Prior to Finalisation of Parramatta LEP 2023	1 Page
2 ⇩	DP&E Decisions on Council Proposals to Downzone R3 Medium Density Precincts	2 Pages
3 ⇩	Dual Occupancy Complying Development Design Issues	1 Page

REFERENCE MATERIAL

Council 22 May 2023 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Approval of proposed funding allocations for the 2023 Environmental Education Grants Program

REFERENCE F2022/03176 - D08942077

REPORT OF Manager Sustainability & Waste

CSP THEME: GREEN

workshop/briefing date: NIL

PURPOSE:

To seek approval of the proposed funding allocations under the 2023 City of Parramatta Environmental Education Grants Program.

RECOMMENDATION

That Council approve the expenditure recommended by the Councillor Grants Committee for the 2023 round of Environmental Education Grants as summarised in Table 1.

BACKGROUND

1. On 21 February 2023, Council staff issued a Councillor Briefing Note (For Information) to inform Councillors of the opening of the 2023 Schools Environmental Grants program.

2. The Environmental Sustainability Team had set aside up to $35,000 of its Environmental Education project budget for school environmental grants across the City of Parramatta local government area (LGA).

3. In 2023, the schools grant program aimed to increase uptake of projects associated with kitchen gardens, cycling, biodiversity-based citizen science projects, and improved school ecosystems. All education institutions were welcome to apply including early learning centres, primary schools, and secondary schools within the LGA.

ISSUES/OPTIONS/CONSEQUENCES

4. Promotion of the grants program was conducted during Term 1 of the new school year. However, many regular teachers who participate in the Sustainable Schools Network Meetings and/or who receive our online marketing, were already aware of the annual grants program. Additional promotion was distributed through: Council’s Sustainability Matters eNewsletter with over 1000 subscribers; social media posts via our Liveable Parramatta facebook page; and personalised emails and letters to every school principal and teacher on Council’s contact list.

5. Applications opened on 20 February and closed on 20 March 2023. Approved projects are required to be completed by 15 December 2023, with final written reports due by 6 February 2024.

6. The 2023 Environmental Education grants consist of two parts:

a) The Schools Kitchen Garden Program - up to $25,500 in funding with $8,500 available for up to 3 schools; and

b) General Environmental Grants Program - up to $10,000 in funding with $2,000 available across 5 schools, with this year’s focus on cycling, biodiversity, and improving local ecosystems.

7. Schools were given detailed information regarding the funding structure and eligibility criteria. Each school was eligible to apply for one Kitchen Garden Program grant and up to two General Environmental Education grants through a standardised application form.

8. The Kitchen Garden Program is provided by the Penrith Lakes Environmental Education Centre (Penrith Lakes EEC) who manages the distribution of teaching staff and resources to the successful schools. Schools are also expected to contribute $5,000 towards the total program cost. This covers a Penrith Lakes EEC Kitchen Garden (Department of Education Qualified) teacher to attend 1 day per week at each school.

9. The General Environmental grants are paid as a one-off grant to be managed by the school during the 2023 calendar year (including school holiday programs provided they are run by the school on school property).

10. A panel of three (3) staff members assessed each application against the weighted criteria. The resulting report was prepared for consultation and endorsement from Council’s Grants Committee on 28 March 2023.

11. Overall, Council received seven (7) applications from six (6) schools, of which only one was for the Kitchen Garden Program. All applications were deemed eligible and following assessment, were recommended for funding including 2 general grant applications from Muirfield High School. The reduced number of Kitchen Garden Program applications meant additional budget was able to be distributed to the general grants section. Whilst it was disappointing that Council did not receive more interest from local schools on the Kitchen Garden Program, we believe there are a number of reasons for this including: the inability to commit to the $5000 co-contribution; and schools prioritising administration efforts due to increased enrolments at the start of the school year.

12. Table 1 below shows the final allocation of Environmental Education grants and recommended funding endorsed by Council’s internal Grants Committee.

Table 1 – 2023 Funding Recommendations

School	Grant Allocation	Total Funding Recommended
Parramatta Public School	$8,500 Kitchen Garden Program	$8,500
Muirfield High School	$2,000 x 2 Nest boxes & Stormwater bio-swale	$4,000
Carlingford West Public School	$2,000 Ecosystem enhancement	$2,000
Toongabbie Public School	$2,000 Cycling skills and safety	$2,000
St Paul The Apostle Primary School	$2,000 Ecosystem enhancement	$2,000
Ermington West Public School	$2,000 Ecosystem enhancement	$2,000
	TOTAL	$20,500

13. Note: The Grants Committee and staff agreed that the balance of Environmental Education grants budget ($15,000) would to be allocated to a series of School incursions on biodiversity topics at a cost of approx. $1.3k/incursion. This equates to 10-12 incursions based on an EOI process and a clear link to existing school related activities. Incursions will be organised during June 2023.

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
March 2023	City of Parramatta School Community	Opportunity to clarify grant application process and criteria	Council response based on individual questions as they arose	Environmental Education Officer

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
28 March 2023	Councillor Grants Committee	Councillors were provided with an overview of the grant categories and recommendations for funding.	Final recommendations to be reported to Council.	Manager Environmental Sustainability

LEGAL IMPLICATIONS FOR COUNCIL

16. There are no legal implications for Council as a result of this report. As per the Grants and Donations Policy, all recipients are required to sign a Funding Agreement prior to funds being distributed. Funding Agreements include requirements around reporting and consequences for non-compliance.

FINANCIAL IMPLICATIONS FOR COUNCIL

17. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget. The grant funding amount of $35,000 is within the current FY2022/2023 operating budget of Sustainability and Waste (Operating Project 110930 – Environmental Education Program).

18. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	Nil

Anthony Collins

Manager Sustainability & Waste

James Smallson

Manager Open Space and Natural Resources

John Warburton

Executive Director, City Assets & Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 22 May 2023 Item 13.7

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT Public Exhibition of Alcohol Free Zones within the City of Parramatta LGA

REFERENCE F2022/03176 - D08952025

REPORT OF City Safe Operations Manager

CSP THEME: WELCOMING

workshop/briefing date: Nil

PURPOSE:

To seek Council’s approval of the draft Alcohol Free Zones within the City of Parramatta Local Government Area for the purposes of public exhibition.

RECOMMENDATION

(a) That Council approve the draft Alcohol Free Zones as set out in Attachment 2 for the purpose of public exhibition for a period of 14 days.

(b) Further, that a report on the results of the public exhibition be presented to Council for consideration and adoption of the final Alcohol Free Zones.

BACKGROUND

1. Under Chapter 16, Part 4 of the Local Government Act 1993, Councils can establish Alcohol Free Zones (AFZs) for a maximum period of 4 years. AFZs are an early intervention measure to prevent the escalation of irresponsible street drinking to serious crime incidents. These zones apply only to public owned roads, footpaths and car parks, and must be supported by evidence of irresponsible behavior (such as obstruction, littering or actual criminal offences) arising from street drinking. AFZs prohibit the consumption of alcohol within the designated area. The only power conferred on police s to confiscate and dispose of alcohol within an AFZ.

2. The introduction of the AFZ legislation has been followed by the enactment of new laws that empower police to issue move on directions requiring individuals to leave an area. Areas not covered by AFZs will still be subject to police powers this legislation.

3. There are currently 19 AFZs created by the Council which are due to expire in June 2023. They are spread over Parramatta, North Parramatta, Harris Park, Pendle Hill, Ermington, Telopea, Toongabbie and Westmead. A full list and description of the existing AFZs is detailed in Attachment 1.

DRAFTING OF THE PROPOSED AFZs

4. During the preparation of the new draft AFZs for the City of Parramatta, extensive consultations were held with all Police Area Commands responsible for areas with the City of Parramatta local government area were consulted, along with the Parramatta, Cumberland and Flemington Liquor Accords. Additionally, relevant council staff such as CCTV monitoring staff, cleansing and the paid parking team were involved in the review. Of the 19 existing zones, police advised that two of them no longer require an AFZ.

5. Council staff have drafted proposed AFZs (refer to attachments) for consideration of Council. A total of 28 are proposed, including 17 existing zones currently in existence and 11 are new zones requested by police and Council staff. Furthermore, the area of two AFZs at Harris Park and a section of Parramatta CBD has been extended. A comprehensive list and description of proposed AFZs are available in Attachment 2 and maps of the AFZs at Attachments 3 to 25.

ISSUES/OPTIONS/CONSEQUENCES

6. The Cumberland Police Area Command (PAC) requested four new AFZs due to people buying alcohol from takeaway bottle shops and consuming it on the street nearby. One existing AFZ is no longer a concern and will be discontinued.

7. During consultation Parramatta PAC requested three new AFZs and extensions to two existing zones. The PAC advised that the area around Charles Street Wharf is no longer required as the area has been redeveloped, and when complete consideration can be given to making the area an Alcohol Prohibited Area under section 632A of the Local Government Act 1993. The proposed new areas to be covered include the Council owned multilevel carparks, an extension of the Harris Park zone, and extension into Campbell Street and Sorrell Street.

8. Ryde PAC requested two areas of Epping to be declared AFZs.

9. The Hills PAC requested two new AFZs – one in Winston Hills, to complement an existing AFZ created by The Hills Council, and another in Oatlands that was previously an AFZ when it was part of The Hills Council.

10. Auburn PAC did not request any AFZs as their problem areas are not part of the City of Parramatta local government area.

11. The Ministerial Guidelines under section 646 of the Local Government Act 1993 specifies that AFZs should be as small as possible, and that it is not appropriate to zone the greater part of a town, suburb or urban area as alcohol free. All proposed AFZs comply with this guideline.

12. The Ministerial Guidelines require that AFZs be evidence based. New South Wales Police events and crime statistics do not record incidents related to street drinking or interactions in AFZs so no statistical evidence is available on incidents. The recommendations received from police are based on feedback from operational police and anecdotal evidence

CONSULTATION & TIMING

Stakeholder Consultation

13. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
22/2/2023	Parramatta Police Area Command	One AFZ to be deleted, two to be extended and three newly created	Noted and included in proposed AFZ.	City Safety and Security
17/3/2023	Cumberland PAC	Request for one new AFZ and one to be deleted	Noted and included in proposed AFZ.	City Safety and Security
14/3/2023	Ryde PAC	Request for two new AFZ at Epping	Noted and included in proposed AFZ.	City Safety and Security
2/3/2023	Auburn PAC	No areas of our LGA cause concern for the PAC	Noted and included in proposed AFZ.	City Safety and Security
9/3/2023	The Hills PAC	Request two AFZ	Noted and included in proposed AFZ.	City Safety and Security
28/2/2023	Parramatta Liquor Accord	Two licensees, Toongabbie Sports Club and Woolpack Hotel happy with requested continuation of AFZs adjacent to their premises	Noted and included in proposed AFZ.	City Safety and Security
7/2/2023	Cumberland Liquor Accord	No requests or suggestions	Noted and included in proposed AFZ.	City Safety and Security
15/3/2023	Flemington Liquor Accord	No requests or suggestions relevant to AFZs in our LGA.	Noted and included in proposed AFZ.	City Safety and Security

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Nil

LEGAL IMPLICATIONS FOR COUNCIL

15. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

17. The existing AFZs only require updating the dates on the signage with a sticker, while new and extended AFZs will require around 200 new signs made of printed metal plates. The City of Parramatta Sign Shop will produce and mount the signs, and most areas already have existing posts to attach them. Each sign costs $16 and the estimated maximum cost to design and produce signage is $3,200. This does not include Council staff time to mount the signage but this is part of normal operating costs.

18. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Robert Jarrett

City Safe Operations Manager

Robert Ramsbottom

Group Manager Property Assets, Services and Securities

Bryan Hynes

Executive Director Property & Place

Ian Woodward

Group Manager Legal Services

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Description of existing alcohol free zones	2 Pages
2 ⇩	Description of Proposed Alcohol Free Zones	4 Pages
3 ⇩	Lloyds Ave, Carlingford	1 Page
4 ⇩	Dundas shops	1 Page
5 ⇩	Epping	1 Page
6 ⇩	Ermington	1 Page
7 ⇩	Harris Park	1 Page
8 ⇩	Victoria Road, North Parramatta	1 Page
9 ⇩	North Parramatta	1 Page
10 ⇩	Oatlands	1 Page
11 ⇩	George Khattar Lane, Barry Wilde Bridge	1 Page
12 ⇩	Prince Alfred Park	1 Page
13 ⇩	CBD - Church, Macquarie, Marden and George Sts	1 Page
14 ⇩	Argyle and Campbell Sts	1 Page
15 ⇩	George and Harris Sts	1 Page
16 ⇩	Fitzwilliam St and Station carpark	1 Page
17 ⇩	Sorrell St	1 Page
18 ⇩	Justice Precinct Carpark	1 Page
19 ⇩	Erby Place and carpark	1 Page
20 ⇩	Pendle Hill	1 Page
21 ⇩	Rydalmere	1 Page
22 ⇩	Telopea	1 Page
23 ⇩	Toongabbie	1 Page
24 ⇩	Westmead	1 Page
25 ⇩	Winston Hills	1 Page

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Funding Source