NOTICE OF Council MEETING
PUBLIC AGENDA
An Ordinary Meeting of City of Parramatta Council will be held in PHIVE (COUNCIL CHAMBER) AT 5 PARRAMATTA SQUARE, PARRAMATTA on Monday, 8 May 2023 at 6:30PM.
Gail Connolly
CHIEF EXECUTIVE OFFICER
STATEMENT OF ETHICAL OBLIGATIONS:
In accordance with clause 3.23 of the Model Code of Meeting Practice, Council is obligated to remind Councillors of the oath or affirmation of office made under section 233A of the Local Government Act 1993, and of their obligations under Council’s Code of Conduct to disclose and appropriately manage conflicts of interest – the ethical obligations of which are outlined below:
Obligations |
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Oath [Affirmation] of Office by Councillors |
I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement. |
Code of Conduct Conflict of Interests |
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Pecuniary Interests |
A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting.
The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter. |
Non-Pecuniary Conflict of Interests |
A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. |
Significant Non-Pecuniary Conflict of Interests |
A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter. |
Non-Significant Non-Pecuniary Interests |
A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances. |
Council 8 May 2023
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 OPENING MEETING
2 ACKNOWLEDGMENT OF TRADITIONAL OWNERS OF LAND
3 WEBCASTING ANNOUNCEMENT
4 GENERAL RECORDING OF MEETING ANOUNCEMENT
5 APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
6 CONFIRMATION OF MINUTES
Council - 24 April 2023....................................... 7
7 DISCLOSURES OF INTEREST
11.1 OCM 24 April 2023 Item 14.4 Notice of Motion Position of Lord Mayor.......... 26
12 Reports to Council - For Notation
12.1 Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013.......... 30
12.2 ARIC Annual Report 2022................ 35
12.3 Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022............................... 53
13 Reports to Council - For Council Decision
13.1 Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33... 66
14.1 Proposal to Rename the Sydney Olympic Park Ferry Terminal (Wharf) 74
14.2 Sydney Olympic Park – Proposed Statue to Recognise Cathy Freeman OAM................................................ 76
14.3 Proposal for Dog Owners' Education Campaign - Off Leash Dog Parks..... 78
15.1 Questions Taken on Notice - 24 April 2023 Council Meeting...................... 82
16.1 Legal Status Report as at 31 March 2023.
This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.
17 PUBLIC ANNOUNCEMENT
18 CONCLUSION OF MEETING
After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.
MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 24 April 2023 AT 6:30PM
These are draft minutes and are subject to confirmation by Council at its next
meeting. The confirmed minutes will replace this draft version on the website once
confirmed.
PRESENT
The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.
1. OPENING MEETING
The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:52PM.
2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND
The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.
3. WEBCASTING ANNOUNCEMENT
The Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.
The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.
4. GENERAL RECORDING OF MEETING ANOUNCEMENT
As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.
5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
There were no apologies tabled for this meeting.
6. CONFIRMATION OF MINUTES
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SUBJECT: Minutes of the Council Meeting held on 11 April 2023
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4270 |
RESOLVED (Noack/Bradley)
That the minutes be taken as read and be accepted as a true record of the Meeting.
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Note: A question was taken on notice on Item 6 on the Urgent Matter – Little India. |
7. DISCLOSURES OF INTEREST
Councillor Garrard declared a non-pecuniary less than significant interest in Item 16.3 - 9 Wentworth St, Lease Surrender Department of Home Affairs, being that she is an employee at the Department of Home Affairs. She remained in the Chamber during consideration and vote thereon.
8. Minutes of the Lord Mayor
8.1 |
SUBJECT Coronation of His Majesty King Charles III
REFERENCE F2022/03176 - D08954291
REPORT OF Lord Mayor, Councillor Donna Davis
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4271 |
RESOLVED (Davis/Garrard)
That the Lord Mayor on behalf of the City of Parramatta request the Governor General of the Commonwealth of Australia to convey Council’s best wishes to His Majesty King Charles III on his Coronation Day, 6 May 2023, and to wish him a long and successful reign. |
8.2 |
SUBJECT ANZAC Day 2023
REFERENCE F2022/03176 - D08953588
REPORT OF Lord Mayor, Councillor Donna Davis
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4272 |
RESOLVED (Davis/Prociv)
(a) That Council recognise 2023 ANZAC Day commemorations across the City of Parramatta.
(b) That Council notes the program of activities commemorating ANZAC Day across the City of Parramatta.
(c) Further, that Council hold a minute’s silence to pay respects to the Australian and New Zealand men and women who have served and died in wars, conflicts, and peacekeeping operations to protect the freedoms enjoyed.
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Note: Council observed a minute’s silence. |
8.3 |
SUBJECT Condolence Motion for Mr Bruce Astill
REFERENCE F2022/03176 - D08954060
REPORT OF Lord Mayor, Councillor Donna Davis
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4273 |
RESOLVED (Davis/Bradley)
(a) That Council acknowledge the passing of Bruce Astill, former member of Council’s Aboriginal and Torres Strait Islander Advisory Committee, long-time local community volunteer and loyal Parramatta Eels supporter.
(b) That a letter of condolence be sent from the Lord Mayor to Bruce’s family on behalf of the City of Parramatta.
(c) Further, that the Chamber hold a minute’s silence as a gesture of respect on Mr Astill’s passing and in recognition of his contributions to the Parramatta community.
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Note: Council observed a minute’s silence. |
Note: Councillor Bradley left the Chamber at 7:13 pm prior to consideration of Item 8.4.
8.4 |
SUBJECT Declaration of Little India Precinct
REFERENCE F2022/03176 - D08954185
REPORT OF Lord Mayor, Councillor Donna Davis
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4274 |
RESOLVED (Davis/Noack)
(a) That Council notes its resolution of the 11 April 2023 Council Meeting, supporting the objective to make the Little India precinct in Harris Park a national and international destination and its invitation to the Prime Minister of India to visit Little India in May 2023.
(b) Further, that Council reaffirm its commitment to the Little India precinct by inviting the Prime Minister of India to lay a commemorative stone as the first step towards the construction of the Gateway to commemorate the establishment of the ‘Little India’ precinct in Harris Park. |
8.5 |
SUBJECT Youth Week 2023
REFERENCE F2021/02779 - D08950646
REPORT OF Lord Mayor, Councillor Donna Davis
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4275 |
RESOLVED (Davis/Garrard)
(a) That Council acknowledge City of Parramatta’s Youth Week being held from 20-30 April 2023 and celebrate the important perspectives and contributions of youth in the Parramatta community.
(b) Further, that the CEO bring back a report to Council before 1 August 2023 and investigate drafting a Youth Strategy as part of the Youth Engagement Framework for the City of Parramatta. This report should consider: i. Consultation with young people and relevant stakeholders in developing strategic priorities and action plans; ii. Focus areas for consideration including: mental health and wellbeing, employment, apprenticeships/traineeships, justice and safety, the arts, technology hub, community connections, as well as voice, empowerment and engagement; iii. and the financial and resourcing implications of developing a youth strategy, and potential timeframes for consultation, development and delivery.
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Note: Councillor Bradley returned to the Chamber at 7:35pm during consideration of Item 8.5. |
8.6 |
SUBJECT Heart Week 2023
REFERENCE F2022/03176 - D08954004
REPORT OF Lord Mayor, Councillor Donna Davis
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4276 |
RESOLVED (Davis/Wang)
(a) That Council recognise Heart Week, held from 1 – 7 May 2023, which promotes national heart health awareness.
(b) That Council note the availability of lifesaving defibrillators at various community facilities across the City of Parramatta.
(c) That Council donate $2,500 to the Michael Hughes Foundation to support their work promoting heart health awareness and the community response to cardiac arrest;
(d) That Council donate $2,500 to The Heart Foundation to support their work to save lives and improve health through cardiovascular research; and
(e) Further, that the Lord Mayor write to Julie Hughes of the Michael Hughes Foundation and to the Heart Foundation to acknowledge their important work and inform them of Council’s donation.
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Note: Councillor Darley left the Chamber at 7:52pm and returned to the Chamber at 7:54pm during consideration of Item 8.6. |
9. Public Forum
There were no public forums submitted for this meeting.
10. Petitions
10.1 |
SUBJECT Signage Changes Relating to Blue Gum Drive
FROM Sameer Pandey
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Install, remove and relocate various "No Stopping" signs in Bungaree Road Pendle Hill.
It was indicated that arrangements had been made to install the approved signs in approximately 1-3 weeks from the date of the advice.
While urgent action may not necessarily be required in relation to the signage change for the driveway of No. LZL or Banksia Drive, the fact that nothing has been done in relation to the proposal involving Blue Gum Drive is fast approaching a critical stage.
Blue Gum drive is the host driveway for the Retirement Village Residents, their guests, carers and various tradespeople including taxi's, Woolworths and Coles delivery vans. lt is also used by the Garbage contractors and removalists.
Of late, numerous vehicles have been parking close to the driveway and some actually extend part of the vehicle beyond the current signage. On occasions, these can be small trucks, SUV's and Utilities.
ln addition to the fact that the house at 159 Bungaree Road is now occupied and the residents need safe ingress and egress from their garages, the soon to be opened Child Care Centre will add a great deal of new traffic to Bungaree Road.
There is significant and growing concern within the Village community that a failure to implement the changes specified by the Parramatta Traffic Committee could result in a serious and possibly fatal accident. The current signage which allows parking close to the driveway impedes vision of vehicles coming over the crest from Wentworth Ave as well as cars moving at speed along Bungaree Road towards Wentworth Ave.
It would be greatly appreciated if urgent attention could be given to this matter with action taken to implement the previous decision. The attachment contains the signatures of a number of residents who support request.
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Note: As a matter of practice, the petition will be referred to the relevant Council officer/s, and a copy of the petition distributed to all Councillors, upon receipt of the petition from the Councillor.
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11. Rescission Motions
Nil
12. Reports to Council - For Notation
12.1 |
SUBJECT Investment Report for March 2023
REFERENCE F2022/03176 - D08935819
REPORT OF Tax and Treasury Accountant
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4277 |
RESOLVED (Maclean/Garrard)
That Council receive and note the Investment Report for March 2023. |
13. Reports to Council - For Council Decision
13.1 |
SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023
REFERENCE F2022/03176 - D08824687
REPORT OF Traffic and Transport Manager
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4278 |
RESOLVED (Noack/Green)
(a) That Council note the minutes of the Parramatta Traffic Committee held on 15 March 2023, provided at Attachment 1 subject to Item 2 the Charles Street being removed.
(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 15 March 2023 provided at Attachment 1 of this report, noting the following financial implications for each item.
I. ITEM
2303 A1 DEVON STREET, ROSEHILL – PROPOSED RELOCATION OF EXISTING
CHICANE II. ITEM 2303 A2 REVIEW OF ON-STREET PARKING WITHIN
PARRAMATTA CBD
The Traffic Committee’s recommendation in relation to Charles Street which is Item IV not proceed at this time.
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Note: 1. Councillor Maclean left the Chamber at 8:10pm and returned to the Chamber at 8:13pm during consideration of Item 13.1. 2. Questions were taken on notice in relation to this item.
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13.2 |
SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023
REFERENCE F2022/03176 - D08824791
REPORT OF Traffic and Transport Manager
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4279 |
RESOLVED (Noack/Green)
(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023, as provided at Attachment 1.
(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held 15 March 2023 as provided at Attachment 1 and in this report, noting the following financial implications of each item. |
13.3 |
SUBJECT Street Crossing on the Corner of Hill Road and Burroway Road, Wentworth Point
REFERENCE F2022/03176 - D08943491
REPORT OF Traffic and Transport Manager
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4280 |
RESOLVED (Noack/Siviero)
(a) That Council allow Sekisui House Australia (Sekisui) to complete the planned and required project for a roundabout and pedestrian facilities at the intersection of Hill Road and Burroway Road, Wentworth Point, as this is the quickest and lowest cost option for the overall project based on advice from the developer.
(b) That Council note that construction for this Traffic facility is forecast to be completed in the second half of 2023.
(c) Further, that Council continue to work with the Parramatta Light Rail (PLR) project team of Transport for NSW (TfNSW) and Sekisui as a priority, to finalise the design for the proposed median island in Hill Road immediately north of Footbridge Boulevard, and the pedestrian crossing in Wattlebird Road, independently of the proposed works at the intersection of Hill Road and Burroway Road. |
13.4 |
SUBJECT Heritage Grants
REFERENCE F2022/03176 - D08918009
REPORT OF Project Officer Land Use
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4281 |
RESOLVED (Bradley/Esber)
That Council approve the Heritage Grant recommendations, as detailed in paragraph 4 of this report as follows:
1) Make a grant of $3,300 for 61 Eleanor Street, Rosehill.
2) Make a grant of $704 for 3 Kent Street, Epping.
3) Make a grant of $3,300 for 59 Kirby Street, Rydalmere.
4) Make a grant of $3,300 for 18 Galloway Street, North Parramatta.
5) Make a grant of $2,179.38 for 9 Bago Street, Pendle Hill.
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Note: A question was asked on this Item.
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14. Notices of Motion
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Procedural Motion
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4282 |
RESOLVED (Humphries/Noack)
That Council amend the order of business to consider Item 14.4 – Position of the Lord Mayor prior to Item 14.1. |
14.4 |
SUBJECT Position of the Lord Mayor
REFERENCE F2022/03176 - D08940097
FROM Councillor Lorraine Wearne
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4283 |
RESOLVED (Wearne/Garrard)
(a) That the current Lord Mayor Councillor Donna Davis be requested to resign from the position of Lord Mayor.
(b) That the chamber does not support that the position of Lord Mayor is held concurrently with the position of an elected member of the State Government of New South Wales.
(c) Further, that an elected member of the City of Parramatta Council may concurrently hold the position of an elected member of the parliament of New South Wales in accordance with state law.
The motion moved by Councillor Wearne and seconded by Councillor Garrard on being put was declared LOST.
DIVISION A division was called, the result being:-
AYES: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne
NOES: Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack, Pandey and Prociv
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Note: Councillor Humphries retired from the meeting at 8:58pm. |
14.1 |
SUBJECT Wentworth Point Public School - Pedestrian Crossing
REFERENCE F2022/03176 - D08926446
FROM Councillor Paul Noack
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4284 |
RESOLVED (Noack/Siviero)
(a) That Council call on the Minns Government to immediately direct the Sydney Olympic Park Authority (SOPA) to build a raised pedestrian crossing on Hill Rd, Wentworth Point (also known as Ferry Rd Circuit) at the main entrance to Wentworth Point Public School. The location of the safe crossing to be negotiated with the School Principal, School P&C representatives & Rosehill Ward Councillors.
(b) Further, that the Lord Mayor is authorised to contact the Minister for Education, Prue Car, & the Deputy Lord Mayor be authorised to contact the elected member for Parramatta, to lobby for the crossing.
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Note: Councillor Pandey left the Chamber at 8:58pm and returned to the Chamber at 9:01pm during the consideration of Item 14.1.
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14.2 |
SUBJECT PHIVE Transcription
REFERENCE F2022/03176 - D08939204
FROM Councillor Dan Siviero
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4285 |
RESOLVED (Siviero/Garrard)
(a) That Council explore options for live transcription and recordings during the Ordinary Council Meetings for members of the gallery and anyone joining via livestream.
(b) That a report be tabled to Council by August 2023 on the costs, benefits and risks of human transcription compared with automated transcription software solutions.
(c) That Council engage with Community Groups representing the interests of people affected by hearing loss to seek their feedback and input on appropriate transcription solutions.
(c) Further, that Council seek the advice of the Access Advisory Committee in developing a policy to entrench transcription across Council’s audio-visual services.
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Note: 1. Councillor Esber left the Chamber at 9:04pm and returned to the Chamber at 9:09pm during the consideration of Item 14.2. 2. Councillor Maclean left the Chamber at 9:11pm and returned to the Chamber at 9:12pm during the consideration of Item 14.2. 3. Councillor Prociv left the Chamber at 9:14pm during the consideration of Item 14.2.
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Procedural Motion
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4286 |
RESOLVED (Esber/Maclean)
That the meeting be adjourned for a short recess.
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Note: 1. The meeting was adjourned at 9:15 pm for a short recess. 2. Councillor Wearne retired from the meeting at 9:15pm. |
The meeting resumed at 9:30 pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis, and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Cameron Maclean, Paul Noack, DLM Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak and Donna Wang.
14.3 |
SUBJECT Parramatta LGA Primary/HighSchool Precincts
REFERENCE F2022/03176 - D08940026
FROM Councillor Georgina Valjak
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4287 |
RESOLVED (Valjak/Wang)
(a) That the Lord Mayor writes on behalf of the chamber to the incoming State Member for Parramatta, Donna Davis, the incoming State Member for Epping Dominic Perrottet and the Minister for Education, Hon Prue Car, requesting a briefing be provided by School Infrastructure NSW / Department of Education to outline the current plans to address continued growth beyond current capacity including Carlingford West Public School/Cumberland High School, and also plans to improve nearby schools that could be better utilised in the Parramatta LGA.
(b) Further, that the Lord Mayor writes to the incoming State Member for Parramatta and the Minister for Education & Early Learning advocating for a high school and critical infrastructure for the proposed Telopea Precinct Redevelopment instead of sending students to the overpopulated Cumberland High School.
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14.5 |
SUBJECT DEFERRED ITEM from OCM 11 April 2023 - Parramatta Light Rail Stage 2 - $200 million additional funding
REFERENCE F2022/03176 - D08946064
FROM Councillor Dan Siviero
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4288 |
RESOLVED (Siviero/Garrard)
(a) That the Lord Mayor, Councillor Donna Davis write to the incoming State Member Donna Davis, Member for Parramatta, Hon Chris Minns, Premier of New South Wales, and Hon Jo Haylen, Minister for Transport for NSW, conveying the views of Council.
(b) That Council note the NSW Government’s announcement in January 2023 (if elected) that it would fund an additional $200 million towards the Parramatta Light Rail Stage 2 and welcome this announcement but express concern that this does not fully commit to the entire project.
(c) That Council express concern that this does not fully commit to the entire project and accordingly, call on the NSW State Government to fully commit and fully fund the Parramatta Light Rail Stage 2 project during its first term of Government.
(d) That all Councillors be provided a copy of correspondence sent by the Lord Mayor.
(e) That work commence on the Parramatta Light Rail Stage 2 as soon as possible aiming for a completion date earlier than 2031.
(f) Further, that Council advocate for additional Metro Stations in Newington and Camellia.
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15. Questions with Notice
15.1 |
SUBJECT Questions Taken on Notice - 11 April 2023 Council Meeting
REFERENCE F2022/03176 - D08943985
REPORT OF Governance Manager
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1. Paragraph 9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”
STAFF RESPONSE
Urgent Matter - Little India
During discussion on the urgent Matter - Little India, Councillor Garrard asked the following question:
Could staff provide at the workshop, all the instances of when Council through its media and any publication has referred to it as Little India?
Acting Executive Director City Engagement and Experience response
The CEO responded to the Councillors via email after the meeting.
Urgent Matter – Easter Celebrations
During discussion on the urgent Matter – Easter Celebrations, Councillor Siviero asked the following question:
Does the Lord Mayor usually write to community leaders of religious organisations to recognise a celebration?
Executive Director Community Services response
Historically, it has not been standard practice that letters be sent to religious leaders to recognise religious celebrations. The Lord Mayor publishes a weekly column and issues community messages through paid advertising in local newspapers acknowledging significant cultural and religious days.
A summary of some of the ways cultural days of significance have previously been recognised is provided below:
· In 2018, a general Easter best wishes message was sent by email to local religious leaders from the then Lord Mayor Cr Wilson, but this was not done as a formal letter.
· In 2022, the Lord Mayor recorded and posted community video messages to her Facebook for Easter and Ramadan, among other significant days including National Youth Week, Volunteer Week etc.
· Each year, the Lord Mayor of the day sends out Christmas cards (digital or hard copy) to local leaders and community groups, and assistance with compiling the community stakeholder portion of the list is provided from multiple areas within Council. The final list is at the determination of the Lord Mayor.
Item 13.1 - Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021.
During discussion on Item 13.1 Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021, Councillor Esber asked the following question
How far back does the register for VPA monies go? If staff could provide the information to Councillors.
Acting Executive Director City Planning and Design response
A joint staff response provided below for Item 13.1
During discussion on Item 13.1 Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021, Councillor Prociv asked the following question
Will Wentworth Point and any VPAs that came out of the old Auburn Council be included in the Register?
Acting Executive Director City Planning and Design response
The VPA Register includes high level information relating to all Planning Agreements executed by Council (or predecessor Council in case of amalgamated areas) since 2010.
For completeness the register also includes an earlier Deed of Agreement that was made in 2008 where works were completed in lieu of payment of Development Contributions in relation to the University of Western Sydney.
The VPA Register is a requirement of Council in accordance with section 206 of the Environmental Planning & Assessment Regulation, as follows:
(1) A planning authority must keep a register of all relevant planning agreements and record the following information in the register for each relevant planning agreement— (a) the day on which the agreement was entered into, (b) the names of the parties to the agreement, (c) a description of the development to which the agreement relates, if relevant, (d) the land to which the agreement applies.
A copy of the Register is provided on Council’s website https://www.cityofparramatta.nsw.gov.au/sites/council/files/2023-04/VPA-Register-as-at-6-April-2023.pdf
The register includes all executed VPAs including those of the former Councils relating to amalgamated areas transferred to City of Parramatta.
Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition
During discussion on Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition, Councillor Darley asked the following question:
Recently with the Improvement Notice there has been some changes when Councillors meet with certain staff. This has not been identified in this policy; should this be included in the policy?
Executive Director Finance and Information response
The draft Councillor and Staff Interaction Policy, as currently on public exhibition, was drafted in accordance with the Office of Local Government’s Model Councillor and Staff Interaction Policy 2022. The Model Policy provides a recommended best-practice framework for these interactions, which Council officers have determined should be implemented. Council’s draft Policy was further reviewed by the Internal Ombudsman, with recommendations incorporated accordingly. The draft Policy includes Schedule 1 – Authorised Staff Contacts for Councillors, which has been updated to provide clarity for all parties regarding identified appropriate staff contacts.
The draft Councillor and Staff Interaction Policy was re-assessed by the Executive Team in light of the Improvement Notice, and it was determined that Council’s Policy content should remain consistent with the OLG Model Policy direction.
Councillors and staff are further reminded that the core policy framework for general conduct obligations is established by Council’s Code of Conduct, which is referred to in clause 5.2 of the draft Policy.
Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition
During discussion on Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition, Councillor Darley asked the following question:
At an event are Councillors allowed to interact with staff outside the authorised list?
Executive Director Finance and Information response
The Policy applies to interactions between Council staff and Councillors at a Council or non-Council event. Schedule 1 establishes a list of authorised staff who have direct contact with Councillors to provide advice about matters that are related to the Staff member’s area of responsibility; see clauses 2.1 and 3.27. It is acknowledged that staff outside of the authorised list may still come into contact with Councillors, such as at public events; Councillors and non-authorised staff should familiarise themselves with the Policy to understand the parameters limiting their level of appropriate interaction, and appropriate channels for forwarding to an authorised staff any requests for information or advice. Conduct obligations as applicable to all staff and Councillors set out by the Code of Conduct also applies.
Item 15.1 - DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits.
During discussion on DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits, Councillor Garrard asked the following question:
Are Councillors allowed to speak to QWN?
Executive Director Finance and Information response
There is no provision for Councillors to speak on any response made by the Chief Executive Officer to a Question on Notice. The Question is considered to be asked and answered. This is outlined under clauses 3.13 -3.15 of the Code of Meeting Practice.
All a Councillor may do is ask a supplementary question in accordance with the provisions of clauses 9.20 - 9.26 of the Code of Meeting Practice.
Item 16.3 – Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget
During discussion on Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget, Councillor Garrard asked the following question:
Could staff to organise a workshop and provide details of the fit out and provide samples?
Acting Executive Director Property and Place response
Council staff are arranging to present the 9 Wentworth material and finishes palette, for Council’s office fitout, to Councillor’s at the next PDG bi-monthly update.
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Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.
16. CLOSED SESSION
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|
4289 |
RESOLVED (Noack/Maclean)
That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:- 16.1 ITT/26/2022 Parramatta Aquatic Centre Merchandise Supply tender. (D08914860) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret (Outcome of evaluation process for tender - contains commercial information). 16.2 Legal fees, City of Parramatta vs Sydney Metro. (D08928816) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 16.3 9 Wentworth St, Lease Surrender Department of Home Affairs. (D08928435) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. |
16.1 |
SUBJECT ITT/26/2022 Parramatta Aquatic Centre Merchandise Supply tender
REFERENCE F2023/00276 - D08914860
REPORT OF Aquatics and Wellness Manager
|
4290 |
RESOLVED (Garrard/Noack)
(a) That Council approve the appointment of Speedo Australia and HEAD Oceania t/a Zoggs as suppliers of merchandise for resale within Parramatta Aquatic Centre on the submitted schedule of rates and within the approved budgets.
(b) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents. |
16.2 |
SUBJECT Legal fees, City of Parramatta vs Sydney Metro
REFERENCE F2023/00276 - D08928816
REPORT OF Acting Executive Director Property and Place
|
4291 |
RESOLVED (Pandey/Maclean)
(a) That Council approve an additional $320,000 to settle the legal account for the Land & Environment Court case, City of Parramatta vs Sydney Metro, which will be allocated from the Property Reserve.
(b) Further, that Council delegate to the Chief Executive Officer approval to provide additional legal fees contingency as detailed in the paragraph 6 of the report. |
Note: Councillor Garrard declared a non-pecuniary and less than significant interest in Item 16.3 - 9 Wentworth St, Lease Surrender Department of Home Affairs, being that she is an employee at the Department of Home Affairs and remained in the Chamber during consideration and vote thereon.
16.3 |
SUBJECT 9 Wentworth St, Lease Surrender Department of Home Affairs
REFERENCE F2023/00276 - D08928435
REPORT OF Acting Executive Director Property and Place
|
4292 |
RESOLVED (Prociv/Valjak)
(a) That Council agree to the Department of Home Affairs lease surrender date of 30 June 2023 on the basis they pay all rent up to 31 August 2023. Total $437,000 plus GST.
(b) That Council accept a cash payment of $1,352,000 plus GST a in lieu of the Department of Home Affairs makegood obligations.
(c) Further, that the CEO be authorised to negotiate the terms and execute the Deed of lease surrender with the Department of Home Affairs.
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Procedural Motion
|
4293 |
RESOLVED (Noack/Siviero)
That the meeting resume in Open Session. |
17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION
The Chief Executive Officer read out the resolutions for Items 16.1 to 16.3.
Note: Councillor Esber and Councillor Noack retired from the meeting at 10:29pm
18. CONCLUSION OF MEETING
The meeting closed at 10:32pm.
THIS PAGE AND THE PRECEDING 17 PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Monday, 24 April 2023 AND CONFIRMED ON Monday, 8 May 2023.
Chairperson
Rescission Motions
08 May 2023
11.1 OCM 24 April 2023 Item 14.4 Notice of Motion Position of Lord Mayor................................. 26
Council 8 May 2023 Item 11.1
ITEM NUMBER 11.1
SUBJECT OCM 24 April 2023 Item 14.4 Notice of Motion Position of Lord Mayor
REFERENCE F2022/03176 - D08955408
REPORT OF Councillor Garrard; Councillor; Councillor
To be Moved by Councillor Wearne and seconded by Councillors Garrard and Valjak as per Rescission Motion form signed and submitted on 24 April 2023 after the close of the meeting.
That the resolution of the Council held on 24 April 2023 in relation to Item 14.4 – Position of the Lord Mayor, namely:
4283 RESOLVED (Wearne/Garrard)
(a) That the current Lord Mayor Councillor Donna Davis be requested to resign from the position of Lord Mayor.
(b) That the chamber does not support that the position of Lord Mayor is held concurrently with the position of an elected member of the State Government of New South Wales.
(c) Further, that an elected member of the City of Parramatta Council MAY concurrently hold the position of an elected member of the parliament of New South Wales in accordance with state law.
The motion moved by Councillor Wearne and seconded by Councillor
Garrard on being put was declared LOST.
DIVISION A division was called, the result being:-
AYES: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne
NOES: Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack, Pandey and Prociv be and is hereby rescinded.
In the event that the rescission motion is successful, the following motion is proposed:
RECOMMENDATION
(a) That the current Lord Mayor Councillor Donna Davis be requested to resign from the position of Lord Mayor.
(b) That the chamber does not support that the position of Lord Mayor is held concurrently with the position of an elected member of the State Government of New South Wales.
(c) Further, that an elected member of the City of Parramatta Council MAY concurrently hold the position of an elected member of the parliament of New South Wales in accordance with state law.
There are no attachments for this report.
Reports to Council - For Notation
08 May 2023
12.1 Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013....................................... 30
12.2 ARIC Annual Report 2022............................ 35
12.3 Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022 53
Council 8 May 2023 Item 12.1
ITEM NUMBER 12.1
SUBJECT Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013
REFERENCE F2022/00105 - D08835765
REPORT OF Development Assessment Manager
CSP THEME: ACCESSIBLE
PURPOSE
To provide Council with information each quarter on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environmental Plans.
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That the report be received and noted.
|
BACKGROUND
1. During the reporting period 01 January 2023 to 31 March 2023 (Q3), there were two (2) Development Applications where there was a variation to a development standard under Clause 4.6. Refer to Attachment 1 for further details.
2. Under Clause 4.6 of the relevant Local Environmental Plan (LEP) applying to the local government area of the City of Parramatta, development consent may be granted for development even though the development would contravene a development standard such as a height and/or floor space ratio standard contained within an LEP.
3. A report is presented to Council each quarter on any development consent issued where the development does not comply with a development standard. This report follows the reporting requirements prescribed in Planning Circular PS08-014 issued by the (then) NSW Department of Planning.
4. Controls within Development Control Plans (DCPs) are not development standards as a DCP is not an “environmental planning instrument”.
5. During the reporting period 01 January 2023 to 31 March 2023 (Q3), there were 148 approved Development Applications, two (2) of which sought a variation to Clause 4.6.
ISSUES/OPTIONS/CONSEQUENCE
6. There are no issues, options or consequence for Council associated with this report.
CONSULTATION & TIMING
7. There are no consultation and timing considerations for Council associated with this report.
Stakeholder Consultation
8. The following stakeholder consultation has been undertaken in relation to this matter:
Date |
Stakeholder |
Stakeholder Comment |
Council Officer Response |
Responsibility |
N/A |
N/A |
N/A |
N/A |
N/A |
Councillor Consultation
9. The following Councillor consultation has been undertaken in relation to this matter:
Date |
Councillor |
Councillor Comment |
Council Officer Response |
Responsibility |
N/A |
N/A |
N/A |
N/A |
N/A |
LEGAL IMPLICATIONS FOR COUNCIL
10. There are no legal implications for Council associated with this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
11. There are no financial implications for Council associated with this report.
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FY 22/23 |
FY 23/24 |
FY 24/25 |
FY 25/26 |
Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
Nil |
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Funding Source |
NA |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
Nil |
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Funding Source |
NA |
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Claire Stephens
Acting Group Manager Development and Traffic Services
Anthony Newland
Acting Executive Director City Planning & Design
John Angilley
Chief Finance & Information Officer
Bryan Hynes
Acting Chief Executive Officer
1⇩
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Development Application Variations under SEPP 1 - 01 January - 31 March 2023.doc |
2 Pages |
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Item 12.1 - Attachment 1 |
Development Application Variations under SEPP 1 - 01 January - 31 March 2023.doc |
Development Application Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010,
Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013.
Approved from 01 January – 31 March 202
DA No |
Address |
Category of development |
Environmental Planning Instrument and Zone |
Development standard to be varied |
Extent of Variation |
Officer Recommendation |
Determination |
Date DA determined |
DA/236/2018/D |
12 Shirley Street Carlingford 2118
LOT 1 DP 532969
|
Residential – Residential Flat Building |
PLEP 2011
R4 High Density Residential |
Clause 4.3 -Height of buildings
|
Allowed: 34.74m
Proposed: 34.94m
Variation: 20mm (0.6%)
|
Approval |
Approved |
31 March 2023
Delegated Manager |
Justification of height variation: Council’s Delegated Manager supports the variation to Clause 4.3 Height of Buildings of the Parramatta Local Environmental Plan 2011 under the provisions of Clause 4.6 for the following reasons;
· That the increase in the height to ensure the appropriate type of slab is used for the development is adequate. It addresses the matters required to be demonstrated by Clause 4.6(3) and the proposed development is in the public interest as it is consistent with the objectives of the Height of Buildings Development Standard and the objectives for development within the R4 High Density Residential zone.
|
DA No |
Address |
Category of development |
Environmental Planning Instrument and Zone |
Development standard to be varied |
Extent of Variation |
Officer Recommendation |
Determination |
Date DA determined |
DA/61/2022 |
2-4 Boundary Street & 85 Railway Street Parramatta 2150
LOT 2 DP 202700 LOT 6 DP 16496 LOT 1 DP 202700
|
Residential – Residential Flat Building |
PLEP 2011
R4 High Density Residential |
Clause 4.3 -Height of buildings
|
Allowed: 14m
Proposed: 16.2m
Variation: 2.2m (15.7%)
|
Deferred Commencement Approval |
Deferred Commencement Approval |
21 February 2023
Parramatta Local Planning Panel (PLPP) Meeting |
Justification of height variation: The Parramatta Local Planning Panel (PLPP) supports the variation to Clause 4.3 Height of Buildings of the Parramatta Local Environmental Plan 2011 under the provisions of Clause 4.6 for the following reason;
· The non-compliant height relates primarily to the non-living components such as lift and services overrun, shade structure, toilet and parapet roof. Both the lift and services overrun are centrally located within the roof and will not be readily discernible from the public domain. Appropriate building articulation has been provided to reduce adverse impact on the visual coherence;
|
ITEM NUMBER 12.2
SUBJECT ARIC Annual Report 2022
REFERENCE F2022/00452 - D08924951
REPORT OF Coordinator Internal Audit
CSP THEME: Fair
workshop/briefing date: nIL
PURPOSE:
The purpose of this report is tabled under clause 6.2 of the Audit, Risk and Improvement Committee Charter which requires that:
The Committee will report regularly, and at least annually, to Council on the management of risk and internal controls and on its oversight role of the internal audit function…
This report provides a summary of the operations of the Audit Risk and Improvement Committee (ARIC) for the period from 1 January 2022 to 31 December 2022.
That Council receives and notes the 2022 Annual Report of the Audit Risk and Improvement Committee.
BACKGROUND
1. The ARIC comprises five independent members:
· Dr Col Gellatly (Chairperson)
· Donna Rygate (to 28 February 2022)
· Mark McCoy (to 28 February 2022)
· David Pendleton (from 1 March 2022)
· Jesse Jo (from 1 March 2022)
2. In February 2022, two Councillors were appointed to the ARIC being Deputy Deputy Lord Mayor Councillor Sameer Pandey and Councillor Michelle Garrard.
3. The ARIC operates under the Audit, Risk and Improvement Committee Charter which was adopted by Council on 25 June 2018.
4. The 2022 ARIC Annual Report is submitted to Council for information, review and as an improvement opportunity.
5. The Chief Executive Officer, Council’s auditors and other Council officers are invited to the ARIC meetings which is consistent with the Internal Audit Guidelines issued by the Office of Local Government (then Division of Local Government) in September 2010.
ISSUES/OPTIONS/CONSEQUENCES
6. Council’s Internal Audit has been functioning in a co-sourced structure where internal audit services are undertaken by Council’s Coordinator Internal Audit and contracted service provider, BDO Services Pty Ltd.
7. The Executive Team and the ARIC have endorsed an Annual Internal Audit Program and a three-year Strategic Internal Audit Program. The current Strategic Internal Audit Program is based on a formalised risk assessment methodology linked to Council’s Enterprise Risk Management program.
8. Internal audits were scheduled and conducted in accordance with the Internal Audit Programs under the oversight of Executive Director People Culture and Workplace and the ARIC.
9. Attachment 1 to this report is the 2022 Annual Report prepared by the Chairperson of ARIC in respect of the activities undertaken by the Committee during the period from 1 January 2022 to 31 December 2022.
10. Attachment 2 to this report is the current ARIC Charter.
Stakeholder Consultation
11. The following stakeholder consultation has been undertaken in relation to this matter:
Date |
Stakeholder |
Stakeholder Comment |
Council Officer Response |
Responsibility |
31 January 2022 |
Risk & Audit Manager |
No comment. |
Draft to ARIC Chair for comment. |
Risk & Audit Coordinator Internal Audit |
13 January 2023 |
Chairperson of ARIC
|
Approved |
Draft forwarded to ARIC members.
|
Risk & Audit Coordinator Internal Audit |
23 February 2023 |
Audit, Risk and Improvement Committee (ARIC)
|
Amendments suggested to report. |
Chairperson approved report amendments. |
Risk & Audit Coordinator Internal Audit |
Councillor Consultation
12. The following Councillor consultation has been undertaken in relation to this matter:
Date |
Councillor |
Councillor Comment |
Council Officer Response |
Responsibility |
13 February 2021 |
Councillor representatives on ARIC |
No comment from councilor representatives. |
No further action. |
Risk & Audit Coordinator Internal Audit |
LEGAL IMPLICATIONS FOR COUNCIL
13. There are no legal implications for Council associated with this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
14. There are no financial implications associated with this report.
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FY 21/22 |
FY 22/23 |
FY 23/24 |
FY 24/25 |
Revenue |
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Internal Revenue |
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External Revenue |
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Total Revenue |
NIL |
NIL |
NIL |
NIL |
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Funding Source |
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Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
NIL |
NIL |
NIL |
NIL |
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Funding Source |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
NIL |
NIL |
NIL |
NIL |
Steven Unkovic
Coordinator Internal Audit
Bruce Ferguson
Risk & Audit Manager
Bernadette Cavanagh
Executive Director, People Culture & Workplace
John Angilley
Executive Director Finance & Information
Bryan Hynes
Acting Chief Executive Officer
1⇩ |
ARIC Annual Report 2022 |
4 Pages |
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2⇩ |
ARIC Charter |
10 Pages |
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ITEM NUMBER 12.3
SUBJECT Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022
REFERENCE F2022/00452 - D08925099
REPORT OF Coordinator Internal Audit
csp theme: FAIR
PURPOSE:
To approve the Audit Risk and Improvement Committee (ARIC) minutes of 17 November 2022.
That the confirmed Minutes of the Audit Risk and Improvement Committee meeting held on 17 November 2023 be received and noted.
BACKGROUND
1. Council’s Audit, Risk and Improvement Committee Charter provides for the reporting of Audit Risk and Improvement Committee (ARIC) minutes to the Council.
ISSUES/OPTIONS/CONSEQUENCES
The minutes of the ARIC meeting held on 17 November were confirmed by the ARIC at its meeting of 23 February 2023 and are now submitted for Council’s information.
CONSULTATION & TIMING
Stakeholder Consultation
2. The following stakeholder consultation has been undertaken in relation to this matt
Date |
Stakeholder |
Stakeholder Comment |
Council Officer Response |
Responsibility |
29 November 2022 |
Risk & Audit Manager |
Minor changes recommended |
Referred draft minutes to ARIC Chair |
Risk & Audit Coordinator Internal Audit |
30 November 2022 |
Chairperson of ARIC
|
Approved |
Referred approved draft minutes to ARIC |
Risk & Audit Coordinator Internal Audit |
12 December 2022 |
Audit, Risk and Improvement Committee (ARIC)
|
Amendments suggested to report. |
Feedback incorporated into the minutes. |
Risk & Audit Coordinator Internal Audit |
Councillor Consultation
3. The following Councillor consultation has been undertaken in relation to this matter:
Date |
Councillor |
Councillor Comment |
Council Officer Response |
Responsibility |
30 November 2022 |
Councillor representatives on ARIC |
No comment from councilor representatives. |
No further action. |
Risk & Audit Coordinator Internal Audit |
LEGAL IMPLICATIONS FOR COUNCIL
4. There are no legal implications associated with this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
5. There are no financial implications associated with this report.
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FY 22/23 |
FY 23/24 |
FY 24/25 |
FY 25/26 |
Revenue |
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Internal Revenue |
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External Revenue |
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Total Revenue |
NIL |
NIL |
NIL |
NIL |
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Funding Source |
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Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
NIL |
NIL |
NIL |
NIL |
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Funding Source |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
NIL |
NIL |
NIL |
NIL |
Steven Unkovic
Coordinator Internal Audit
Bruce Ferguson
Risk & Audit Manager
Bernadette Cavanagh
Executive Director, People Culture & Workplace
John Angilley
Executive Director Finance & Information
Bryan Hynes
Acting Chief Executive Officer
1⇩ |
ARIC Minutes 17 Novmeber 2022 |
8 Pages |
|
REFERENCE MATERIAL
Reports to Council - For Council Decision
08 May 2023
13.1 Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33............................................... 66
Council 8 May 2023 Item 13.1
ITEM NUMBER 13.1
SUBJECT Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33
REFERENCE F2022/03176 - D08945798
REPORT OF Corporate Strategy Manager; Financial Planning and Analysis Manager
CSP THEME: FAIR
workshop/briefing date: 25 Nov 2022, 5 Apr 2023, 19 Apr 2023, 1 May 2023
PURPOSE:
To request that the draft updated Delivery Program 2022-26 (inclusive of Operational Plan and Budget 2023/24) and Long Term Financial Plan 2023-33, be endorsed for the purpose of public exhibition.
(a) That Council endorses for the purposes of public exhibition, the attached draft Delivery Program 2022-26 and Operational Plan 2023/24 – which includes the draft Annual Budget 2023/24 and Schedule of Fees and Charges 2023/24 – and draft Long Term Financial Plan 2023-33.
(b) That the draft Delivery Program 2022-26 and Operational Plan 2023/24, and draft Long Term Financial Plan 2023-33 be placed on public exhibition for a period of not less than 28 days.
(c) That the Chief Executive Officer be delegated authority to make formatting and minor editorial adjustments to the draft Delivery Program 2022-26 and Operational Plan 2023/24 and draft Long Term Financial Plan 2023-33 during the public exhibition period.
(d) Further, that submissions received as part of the public exhibition of the draft Delivery Program 2022-26 and Operational Plan 2023/24, and the Long-Term Financial Plan 2023-33 be reported to the June 2023 Council meeting for consideration as part of the adoption of these documents.
BACKGROUND
1. In accordance with the Integrated Planning and Reporting (IP&R) requirements in the Local Government Act, in 2022 Council adopted a four-year Delivery Program for the period 2022-2026, inclusive of a ‘Year One’ Operational Plan & Budget 2022/23.
2. The Delivery Program specifies Council’s principal activities in response to the high-level goals and strategies in the City’s Community Strategic Plan 2018-38 (CSP), including the services to be delivered, projects, and methods to measure success.
3. The Delivery Program has now been updated for ‘Year Two’, inclusive of a draft Operational Plan & Budget for Financial Year 2023/24 (the combined document known as ‘the DPOP’). The Operational Plan component outlines the projects, programs and budgets and includes draft rating structures and draft schedule of fees and charges for 2023/24.
4. To guide the DPOP, Council is also required to prepare a Long-Term Financial Plan (LTFP) for a minimum ten-year period as part of its Resourcing Strategy. This has also been updated based on the updated DPOP.
ISSUES/OPTIONS/CONSEQUENCES
5. In accordance with
the IP&R requirements set out in the Local Government Act, the draft DPOP
and LTFP must be placed on public exhibition for a period of at least 28 days.
These drafts are now presented to Council for endorsement to be placed on
public exhibition for 28 days from 9 May to 6 June 2022.
6. The DPOP and LTFP must be adopted by Council
by 30 June 2023, to commence implementation from 1 July 2023 (Local Government
Act s404[5]).
7. Any proposed revisions to the draft DPOP and
LTFP arising from the exhibition process will be discussed at a Councillor
Workshop prior to seeking formal adoption at a Council meeting in June 2023.
8. The draft DPOP comprises six parts:
a. Part One: Provides a context and overview of City of Parramatta and the DPOP. (Attachment 1)
b. Part Two: Outlines our integrated planning framework and how the DPOP was developed. (Attachment 1)
c. Part Three: Details Council’s principal activities (services) to deliver on the Community Strategic Plan over the next four years. (Attachment 1)
d. Part Four: Provides details of Council’s services and projects as resourced in 2023/24, including key performance indicators and targets. (Attachment 1)
e. Part Five: Details the draft Budget, including our Revenue Policy and Rating and Charges Structure for 2023/24. (Attachment 2)
f. Part Six: Details the schedule of fees
and charges for 2023/24, inclusive of an explanation of Council’s pricing
policy and proposed changes from the current 2022/23 financial year. (Attachments
3 and 4)
9. The development of the draft DPOP was undertaken with the following objectives:
a. A review of the Year One DPOP (2022/23) including the status of service delivery and projects, and any new projects to be included or featured;
b. Review of all service descriptions and key performance indicators for the relevant Services, including new indicators and improved targets where applicable;
c. Further alignment of all budgets to their relevant Services.
CONSULTATION AND TIMING
Stakeholder Consultation
10. The following stakeholder consultation has been undertaken in relation to this matter:
Date |
Stakeholder |
Stakeholder Comment |
Council Officer Response |
Responsibility |
November 2021 – April 2023 |
Council staff: |
Involvement in draft DPOP, draft budget development. |
Drafts compiled. |
Finance and Corporate Strategy teams |
Councillor Consultation
11. The following Councillor consultation has been undertaken in relation to this matter:
Date |
Councillor |
Councillor Comment |
Council Officer Response |
Responsibility |
Fri 25 Nov 2022 |
Multiple: Councillor Half Day Strategy Workshop |
Supported in principle: Process and principles for Y2 DPOP & Budget update |
Commenced internal development of draft DPOP |
Corporate Strategy and Finance teams |
Wed 5 Apr 2023 |
Multiple: Councillor Workshop |
In principle support for draft DPOP & Budget, various amendments proposed |
Various amendments and responses prepared for further discussion at 19 April workshop |
Corporate Strategy, Finance, Executive Directors |
Wed 19 Apr 2023 |
Multiple: Councillor Workshop |
Various feedback and amendments proposed. |
Responses prepared for further discussion at 1 May workshop. |
Corporate Strategy, Executive Directors |
Mon 1 May 2023 |
Councillor Workshop |
TBC at time of report |
TBC at time of report |
Corporate Strategy, Executive Directors |
LEGAL IMPLICATIONS FOR COUNCIL
12. There are no legal implications for Council associated with this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
13. Parts five and six of the Plan (see Attachments “Draft DPOP Part 5 - Financial Information” and “Draft DPOP Part 6 - Fees & Charges 2023/24”) provide details about the draft budget, rating, and fees and charges structures for 2023/24.
14. In 2023/24, Council is budgeting for a surplus Net Operating Result (before capital grants and contributions, and loss/gain on asset disposals), with key highlights as below:
a. Improvements in revenue - mainly from annual rate peg increase in Rates, improved Domestic Waste Annual Charges, improved interest income driven by the positive investment outlook, increase in User Fees & charges from the soon to be operational Parramatta Aquatic Centre and Parking revenues. These are offset by increased expenses from the now fully operational 5 Parramatta Square i.e. PHIVE and the new Parramatta Aquatic Centre, expected to open in Spring 2023.
b. The budget assumes a wages EBA of 5% and a further 0.5% increase in Superannuation and each other on-cost.
c. All current vacancies have been budgeted to be filled effective 1st Jul 2023 however, the impact has been partially offset by factoring in business-as-usual staff turnover.
d. The IPART approved rate peg of 3.7% has been assumed, providing an overall uplift of $6.6m to the budgeted revenue and unrestricted funds. No revenue improvement has been proposed from an Additional Special Variation (ASV) or Special Rate Variation (SRV).
15. In 2023/24, Council is budgeting for an Unrestricted Cash surplus of $9.4m, significantly supported by:
a. discontinuation of the Transfer to CBD Infrastructure Reserve Funds of $2.4m
b. movement of outstanding loan payments of $3.6m from General Reserve to Property Reserve.
16. In 2023/24, Council is budgeting to spend $285.7m on capital works, including:
a. Projects worth $55.6m being funded out of WestInvest funding and;
b. Projects worth $47.7m to be delivered out of councils General Reserves.
17. The Long Term Financial Plan has been constructed with ongoing operational revenues and expenses. Four separate scenarios have been prepared with different rate pegging assumptions (without any proposal of ASV or SRV adjustment) and are available in the attachment “Draft Long Term Financial Plan 2023-33” (Attachment 5). General inflation has been assumed at 5% for FY23/24 and 4% thereafter in all scenarios.
a. Scenario 1): includes a plan for a FY2023/24 surplus Net Underlying Operating Result from continuing operations (before capital grants & contributions and loss / gain on disposal of assets) based on the IPART approved rate peg of 3.7%. The Net Underlying Operating Results remain in surplus deficit until FY2032-33.
b. Scenario 2): includes the assumptions of Scenario 1 above, but with the rate peg of only 2%, lower than the IPART approved rate peg of 3.7%, resulting into a cumulative impact revenue loss of $41.1m over the 10-year plan period. The Net Underlying Operating Results (before capital grants & contributions and loss / gain on disposal of assets) remains in deficit for four out of the first five financial years until FY2027-28 and thereafter return to surplus from FY2028-29 till FY2032-33.
c. Scenario 3): includes the assumptions of Scenario 1 but with the rate peg of only 1%, much lower than the IPART approved rate peg of 3.7%, resulting into a cumulative revenue loss of $60.1m over the 10 year plan period The Net Underlying Operating Results (before capital grants & contributions and loss/gain on disposal of assets) remains in deficit for five of the first six financial years, before returning to surplus from the FY2029/30 onwards.
d. Scenario 4): includes the assumptions of Scenario 1, but with no rate peg in FY2023/24, resulting into a cumulative revenue loss of $79.1 over the 10-year plan period. The Net Underlying Operating Results (before capital grants & contributions and loss / gain on disposal of assets) remain in deficit in first six financial years, before returning to surplus from FY2029/30 onwards.
18. Part six of the plan provides details about the draft fees & charges for 2023/24. The “Draft Fees & Charges for 2023/24” (Attachment 3) provides for a general increase of 5%. Select fees have varied from the standard increase after considering delivery costs and community benefits. Statutory fees are as per determination. Council’s fees and charges have been classified into 12 categories. The attachment “Draft Fees and Charges – Key Changes” (Attachment 4) includes a list of fees and charges that are new, discontinued, or have either increased/decreased by more than 5%.
19. Council is proposing to do a separate workshop (on 21st June) and paper (on 10th July) on the new or updated fees and charges for the new Parramatta Town Hall. It will be followed by a separate 28 days public exhibition and presentation back to Council on 28th August, following the public feedback.
20. Public exhibition of the Delivery Program, Operational Plan and Budget 2023/24 will incur approximately $3,000 in costs for advertising, social media promotion, and translation services for exhibition materials. These costs are fully funded from the Corporate Strategy operating budget.
Dayne Glinkowski
Corporate Strategy Manager
Nicole Carnegie
Director City Strategy
John Angilley
Executive Director Finance & Information
Gail Connolly
Chief Executive Officer
Draft DPOP: Parts 1-4, Delivery Program and Operational Plan (separately enclosed) |
56 Pages |
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Draft DPOP: Part 5, Financial Information (Budget 2023/24) (separately enclosed) |
19 Pages |
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Draft DPOP: Part 6, Fees & Charges 2023/24 (separately enclosed) |
217 Pages |
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Draft Fees and Charges – Key Changes since 2022/23 (separately enclosed) |
94 Pages |
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Draft Long Term Financial Plan – FY2023-2033 (separately enclosed) |
15 Pages |
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REFERENCE MATERIAL
Notices of Motion
08 May 2023
14.1 Proposal to Rename the Sydney Olympic Park Ferry Terminal (Wharf)................................. 74
14.2 Sydney Olympic Park – Proposed Statue to Recognise Cathy Freeman OAM.................. 76
14.3 Proposal for Dog Owners' Education Campaign - Off Leash Dog Parks.................................. 78
Council 8 May 2023 Item 14.1
ITEM NUMBER 14.1
SUBJECT Proposal to Rename the Sydney Olympic Park Ferry Terminal (Wharf)
REFERENCE F2022/03176 - D08949722
FROM Councillor Paul Noack
That Council calls on the newly elected NSW Government and the Hon Jo Haylen MP, Minister for Transport to rename the Sydney Olympic Park Ferry Terminal (Wharf), the Wentworth Point Wharf.
BACKGROUND
1. There is currently a process in place for the Jewel and Sanctuary Building to change from Sydney Olympic Park to Wentworth Point.
2. The population of Wentworth Point has increased dramatically since the Wharf was first named.
EXECUTIVE DIRECTOR PROPERTY & PLACE RESPONSE
3. A staff response will be provided Supplementary Agenda A.
FINANCIAL AND RESOURCE IMPLICATIONS
4. A staff response will be provided Supplementary Agenda A.
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Paul Noack
Councillor
Gail Connolly
Chief Executive Officer
There are no attachments for this report.
Council 8 May 2023 Item 14.2
ITEM NUMBER 14.2
SUBJECT Sydney Olympic Park – Proposed Statue to Recognise Cathy Freeman OAM
REFERENCE F2022/03176 - D08955012
FROM Councillor Paul Noack
(a) That Council support the installation of a statue of Catherine (Cathy) Freeman OAM in a suitable public place at Sydney Olympic Park, such as outside the Olympic Stadium or the Showgrounds Stadium.
(b) That the Lord Mayor write to the Hon Chris Minns MP, Premier of NSW, the Hon John Graham MLC, Minister for the Arts, the Hon David Harris MP, Minister for Aboriginal Affairs and Treaty, the Hon Stephen Kamper MP, Minister for Sports and the Hon Paul Scully MP, Minister for Planning and Public Spaces, requesting that the NSW government commission and install a suitable statue to recognise the sporting and cultural contribution that Cathy Freeman has made to the nation.
(c) Further, that the Chief Executive Officer write to all State and Federal Members within the City of Parramatta calling on them to support Council’s request for the statue.
BACKGROUND
1. I placed this matter before a Councillor strategy meeting over 12 months ago.
2. I was also approached by AFL Legend Kevin Sheedy who originally proposed this idea, and expressed his willingness to be involved.
3. The NSW Government has just recently named a section of the Olympic Stadium dedicated to Cathy Freeman OAM.
4. Grounds outside the MCG have many statues commemorated sporting icons, but we have none in Sydney Olympic Park.
5. Cathy Freeman OAM is an Australian icon and the statue would generate interest both locally and internationally.
CHIEF OF STAFF RESPONSE
6. A staff response will be provided in Supplementary Agenda A.
FINANCIAL AND RESOURCE IMPLICATIONS
7. A staff response will be provided in Supplementary Agenda A.
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Paul Noack
Councillor
Gail Connolly
Chief Executive Officer
There are no attachments for this report.
Council 8 May 2023 Item 14.3
ITEM NUMBER 14.3
SUBJECT Proposal for Dog Owners' Education Campaign - Off Leash Dog Parks
REFERENCE F2022/03176 - D08955168
FROM Councillor Georgina Valjak
(a) That Council acknowledge the recent increase in media reports regarding dog attacks across various jurisdictions, and that it is important that local residents and owners be aware of the action to be taken in the event that an incident occurs in the City.
(b) That the Chief Executive Officer prepare a report to Council that investigates the following matters:
i. The current process for notifying Council of a dog attack in the City’s off leash dog parks;
ii. The establishment of an education campaign and updating of the Dog Park section of the City of Parramatta website, social media and relevant publications with information on how to report a dog incident and the roles of owners, victims and the Council;
iii. The current trends and number of attacks within off leash dog parks across the LGA and actions taken by Council officers; and
iv. The installation of appropriate signage to assist residents in notifying Council in any instance of a dog attack occurring in an off leash dog park.
(c) Further, that the Chief Executive Officer arrange for low-cost temporary signage to be installed at all off-leash dog parks to assist residents in notifying Council in any instance of a dog attack occurring, in the interim period until such time as the report is submitted to Council.
BACKGROUND
1. Council currently has a number of off leash dog parks including:
i. Barnett Park Winston Hills
ii. Burlington Memorial Park Northmead
iii. Cowells Lane Reserve Ermington
iv. Dan Mahoney Reserve North Parramatta
v. Deakin Park Silverwater
vi. Don Moore Reserve North Rocks
vii. George Kendall Riverside Park Ermington
viii. John Wearne Reserve Carlingford
ix. McCoy Park (Basin Only) Toongabbie
x. Pierre De Coubertin Park Newington
2. Council rangers actively work with the community to promote the principles of responsible dog ownership whilst using public park facilities.
3. However it is the responsibility of all park users and dog owners to look after their dogs responsibly with clear signage on how to look after dogs responsibly in public.
4. It is noted that in accordance with the Companion Animals Act (NSW), dog owners who fail to comply with leash requirements may be issued a fine of up to $1,100.
5. Residents are able to report dog incidents to Council for further action but there is some confusion around responsibility for dog attacks and a perception that Council takes no action.
EXECUTIVE DIRECTOR CITY ASSETS & OPERATIONS RESPONSE
6. A staff response will be provided in Supplementary Agenda A.
FINANCIAL AND RESOURCE IMPLICATIONS
7. A staff response will be provided in Supplementary Agenda A.
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Georgina Valjak
Councillor
Gail Connolly
Chief Executive Officer
Questions with Notice
08 May 2023
15.1 Questions Taken on Notice - 24 April 2023 Council Meeting........................................... 82
Council 8 May 2023 Item 15.1
ITEM NUMBER 15.1
SUBJECT Questions Taken on Notice - 24 April 2023 Council Meeting
REFERENCE F2022/03176 - D08958659
REPORT OF Governance Manager
QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 24 APRIL 2023
Subject |
Councillor |
Question |
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Urgent Matter - Little India (Resolution number 4249) |
Noack |
1. What actions has been taken to invite Prime Minister of India, the Honorable Narendra Modi, to visit Little India in Parramatta and has the letter been sent out, when was it sent out?
2. Can the correspondence be sent to Councillors?
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13.1 |
Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023 |
Green |
1. Can the Lord Mayor provide copies of the letters sent on or about 21 June 2022 to the Minister for Transport and the former Local State Member for Parramatta, Honorable Dr Geoffrey Lee in relation to the Mobility Parking Scheme review?
2. Did the Lord Mayor receive and response? If so, could the response be made available to all Councillors.
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13.1 |
Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023 |
Garrard |
1. Where are the 91 mobility parking scheme carparks and could staff provide a map?
2. How many mobility parking schemes permits has City of Parramatta issued?
3. Did we consult with the Parramatta Business Chamber of Commerce?
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13.1 |
Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023 |
Davies |
Since the Federal election has Council advised those new federal members of their ability to have a representative on the Traffic Committee? |
13.4 |
Heritage Grants |
Esber |
In relation to Bago Street, what was the heritage component for the stormwater and sewerage works? |
BACKGROUND
1. Paragraph 9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”
STAFF RESPONSE
Item 6.1 – Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249)
During the approval of the Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249), Councillor Noack asked the following questions:
1. What actions has been taken to invite the Prime Minister of India, the Honorable Narendra Modi, to visit Little India in Parramatta and has the letter been sent out, when was it sent out?
2. Can the correspondence to invite the Prime Minister of India, the Honorable Narendra Modi be sent to Councillors?
Executive Director Property and Place:
A staff response will be provided in the Supplementary Agenda A.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Green asked the following questions:
1. Can the Lord Mayor provide copies of the letters sent on or about 21 June 2022 to the Minister for Transport and the former Local State Member for Parramatta, Honorable Dr Geoffrey Lee in relation to the Mobility Parking Scheme review?
2. Did the Lord Mayor receive and response? If so, could the response be made available to all Councillors.
Chief of Staff:
A staff response will be provided in the Supplementary Agenda A.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Garrard asked the following questions:
1. Where are the 91 mobility parking scheme carparks and could staff provide a map?
2. How many mobility parking schemes permits has City of Parramatta issued?
3. Did we consult with the Parramatta Business Chamber of Commerce?
Executive Director City Planning and Design:
A staff response will be provided in the Supplementary Agenda A.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Item 13.1 Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, the Lord Mayor asked the following question:
Since the Federal election has Council advised those new federal members of their ability to have a representative on the Traffic Committee?
Executive Director City Planning and Design:
A staff response will be provided in the Supplementary Agenda A.
Item 13.4 – Heritage Grant.
During discussion on Item 13.4 – Heritage, Councillor Esber asked the following question:
In relation to Bago Street, what would be the heritage component for stormwater and sewerage work underground?
Executive Director City Planning and Design:
A staff response will be provided in the Supplementary Agenda A.
Gail Connolly
Chief Executive Officer