Agenda of Council - Monday, 8 May 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 24 April 2023 AT 6:30PM

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:52PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

There were no apologies tabled for this meeting.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 11 April 2023

4270

RESOLVED (Noack/Bradley)

That the minutes be taken as read and be accepted as a true record of the Meeting.

Note: A question was taken on notice on Item 6 on the Urgent Matter – Little India.

7. DISCLOSURES OF INTEREST

Councillor Garrard declared a non-pecuniary less than significant interest in Item 16.3 - 9 Wentworth St, Lease Surrender Department of Home Affairs, being that she is an employee at the Department of Home Affairs. She remained in the Chamber during consideration and vote thereon.

8. Minutes of the Lord Mayor

8.1

SUBJECT Coronation of His Majesty King Charles III

REFERENCE F2022/03176 - D08954291

REPORT OF Lord Mayor, Councillor Donna Davis

4271

RESOLVED (Davis/Garrard)

That the Lord Mayor on behalf of the City of Parramatta request the Governor General of the Commonwealth of Australia to convey Council’s best wishes to His Majesty King Charles III on his Coronation Day, 6 May 2023, and to wish him a long and successful reign.

8.2

SUBJECT ANZAC Day 2023

REFERENCE F2022/03176 - D08953588

REPORT OF Lord Mayor, Councillor Donna Davis

4272

RESOLVED (Davis/Prociv)

(a) That Council recognise 2023 ANZAC Day commemorations across the City of Parramatta.

(b) That Council notes the program of activities commemorating ANZAC Day across the City of Parramatta.

(c) Further, that Council hold a minute’s silence to pay respects to the Australian and New Zealand men and women who have served and died in wars, conflicts, and peacekeeping operations to protect the freedoms enjoyed.

Note: Council observed a minute’s silence.

8.3

SUBJECT Condolence Motion for Mr Bruce Astill

REFERENCE F2022/03176 - D08954060

REPORT OF Lord Mayor, Councillor Donna Davis

4273

RESOLVED (Davis/Bradley)

(a) That Council acknowledge the passing of Bruce Astill, former member of Council’s Aboriginal and Torres Strait Islander Advisory Committee, long-time local community volunteer and loyal Parramatta Eels supporter.

(b) That a letter of condolence be sent from the Lord Mayor to Bruce’s family on behalf of the City of Parramatta.

(c) Further, that the Chamber hold a minute’s silence as a gesture of respect on Mr Astill’s passing and in recognition of his contributions to the Parramatta community.

Note: Council observed a minute’s silence.

Note: Councillor Bradley left the Chamber at 7:13 pm prior to consideration of Item 8.4.

8.4

SUBJECT Declaration of Little India Precinct

REFERENCE F2022/03176 - D08954185

REPORT OF Lord Mayor, Councillor Donna Davis

4274

RESOLVED (Davis/Noack)

(a) That Council notes its resolution of the 11 April 2023 Council Meeting, supporting the objective to make the Little India precinct in Harris Park a national and international destination and its invitation to the Prime Minister of India to visit Little India in May 2023.

(b) Further, that Council reaffirm its commitment to the Little India precinct by inviting the Prime Minister of India to lay a commemorative stone as the first step towards the construction of the Gateway to commemorate the establishment of the ‘Little India’ precinct in Harris Park.

8.5

SUBJECT Youth Week 2023

REFERENCE F2021/02779 - D08950646

REPORT OF Lord Mayor, Councillor Donna Davis

4275

RESOLVED (Davis/Garrard)

(a) That Council acknowledge City of Parramatta’s Youth Week being held from 20-30 April 2023 and celebrate the important perspectives and contributions of youth in the Parramatta community.

(b) Further, that the CEO bring back a report to Council before 1 August 2023 and investigate drafting a Youth Strategy as part of the Youth Engagement Framework for the City of Parramatta. This report should consider:

i. Consultation with young people and relevant stakeholders in developing strategic priorities and action plans;

ii. Focus areas for consideration including:

mental health and wellbeing, employment, apprenticeships/traineeships, justice and safety, the arts, technology hub, community connections, as well as voice, empowerment and engagement;

iii. and the financial and resourcing implications of developing a youth strategy, and potential timeframes for consultation, development and delivery.

Note: Councillor Bradley returned to the Chamber at 7:35pm during consideration of Item 8.5.

8.6

SUBJECT Heart Week 2023

REFERENCE F2022/03176 - D08954004

REPORT OF Lord Mayor, Councillor Donna Davis

4276

RESOLVED (Davis/Wang)

(a) That Council recognise Heart Week, held from 1 – 7 May 2023, which promotes national heart health awareness.

(b) That Council note the availability of lifesaving defibrillators at various community facilities across the City of Parramatta.

(c) That Council donate $2,500 to the Michael Hughes Foundation to support their work promoting heart health awareness and the community response to cardiac arrest;

(d) That Council donate $2,500 to The Heart Foundation to support their work to save lives and improve health through cardiovascular research; and

(e) Further, that the Lord Mayor write to Julie Hughes of the Michael Hughes Foundation and to the Heart Foundation to acknowledge their important work and inform them of Council’s donation.

Note: Councillor Darley left the Chamber at 7:52pm and returned to the Chamber at 7:54pm during consideration of Item 8.6.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

10.1

SUBJECT Signage Changes Relating to Blue Gum Drive

FROM Sameer Pandey

Install, remove and relocate various "No Stopping" signs in Bungaree

Road Pendle Hill.

It was indicated that arrangements had been made to install the approved signs in approximately 1-3 weeks from the date of the advice.

While urgent action may not necessarily be required in relation to the signage change for the driveway of No. LZL or Banksia Drive, the fact that nothing has been done in relation to the proposal involving Blue Gum Drive is fast approaching a critical stage.

Blue Gum drive is the host driveway for the Retirement Village Residents, their guests, carers and various tradespeople including taxi's, Woolworths and Coles delivery vans. lt is also used by the

Garbage contractors and removalists.

Of late, numerous vehicles have been parking close to the driveway and some actually extend part of the vehicle beyond the current signage. On occasions, these can be small trucks, SUV's and Utilities.

ln addition to the fact that the house at 159 Bungaree Road is now occupied and the residents need safe ingress and egress from their garages, the soon to be opened Child Care Centre will add a great

deal of new traffic to Bungaree Road.

There is significant and growing concern within the Village community that a failure to implement the changes specified by the Parramatta Traffic Committee could result in a serious and possibly fatal

accident. The current signage which allows parking close to the driveway impedes vision of vehicles coming over the crest from Wentworth Ave as well as cars moving at speed along Bungaree Road

towards Wentworth Ave.

It would be greatly appreciated if urgent attention could be given to this matter with action taken to implement the previous decision. The attachment contains the signatures of a number of residents

who support request.

Note: As a matter of practice, the petition will be referred to the relevant Council officer/s, and a copy of the petition distributed to all Councillors, upon receipt of the petition from the Councillor.

11. Rescission Motions

Nil

12. Reports to Council - For Notation

12.1

SUBJECT Investment Report for March 2023

REFERENCE F2022/03176 - D08935819

REPORT OF Tax and Treasury Accountant

4277

RESOLVED (Maclean/Garrard)

That Council receive and note the Investment Report for March 2023.

13. Reports to Council - For Council Decision

13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023

REFERENCE F2022/03176 - D08824687

REPORT OF Traffic and Transport Manager

4278

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Parramatta Traffic Committee held on 15 March 2023, provided at Attachment 1 subject to Item 2 the Charles Street being removed.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 15 March 2023 provided at Attachment 1 of this report, noting the following financial implications for each item.

I. ITEM 2303 A1 DEVON STREET, ROSEHILL – PROPOSED RELOCATION OF EXISTING CHICANE

The proposed relocation of the chicane in Devon Street is to be undertaken by the developer of the Central Sydney Industrial Estate and the Downer Sustainable Road Resource Centre at no cost to Council. Therefore, this proposal has no direct financial impact on Council’s budget.

II. ITEM 2303 A2 REVIEW OF ON-STREET PARKING WITHIN PARRAMATTA CBD

The cost of installing the signs will be 100% funded by Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2022/23. The cost to update the parking meters will be covered as part of an existing contract with Secure Parking and will have negligible impact on Council’s budget. It is anticipated that the changes will have a net positive impact on income generated from the affected parking meters.

The Traffic Committee’s recommendation in relation to Charles Street which is Item IV not proceed at this time.

Note:

1. Councillor Maclean left the Chamber at 8:10pm and returned to the Chamber at 8:13pm during consideration of Item 13.1.

2. Questions were taken on notice in relation to this item.

13.2

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023

REFERENCE F2022/03176 - D08824791

REPORT OF Traffic and Transport Manager

4279

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 15 March 2023, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held 15 March 2023 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

13.3

SUBJECT Street Crossing on the Corner of Hill Road and Burroway Road, Wentworth Point

REFERENCE F2022/03176 - D08943491

REPORT OF Traffic and Transport Manager

4280

RESOLVED (Noack/Siviero)

(a) That Council allow Sekisui House Australia (Sekisui) to complete the planned and required project for a roundabout and pedestrian facilities at the intersection of Hill Road and Burroway Road, Wentworth Point, as this is the quickest and lowest cost option for the overall project based on advice from the developer.

(b) That Council note that construction for this Traffic facility is forecast to be completed in the second half of 2023.

(c) Further, that Council continue to work with the Parramatta Light Rail (PLR) project team of Transport for NSW (TfNSW) and Sekisui as a priority, to finalise the design for the proposed median island in Hill Road immediately north of Footbridge Boulevard, and the pedestrian crossing in Wattlebird Road, independently of the proposed works at the intersection of Hill Road and Burroway Road.

13.4

SUBJECT Heritage Grants

REFERENCE F2022/03176 - D08918009

REPORT OF Project Officer Land Use

4281

RESOLVED (Bradley/Esber)

That Council approve the Heritage Grant recommendations, as detailed in paragraph 4 of this report as follows:

1) Make a grant of $3,300 for 61 Eleanor Street, Rosehill.

2) Make a grant of $704 for 3 Kent Street, Epping.

3) Make a grant of $3,300 for 59 Kirby Street, Rydalmere.

4) Make a grant of $3,300 for 18 Galloway Street, North Parramatta.

5) Make a grant of $2,179.38 for 9 Bago Street, Pendle Hill.

Note: A question was asked on this Item.

14. Notices of Motion

Procedural Motion

4282

RESOLVED (Humphries/Noack)

That Council amend the order of business to consider Item 14.4 – Position of the Lord Mayor prior to Item 14.1.

14.4

SUBJECT Position of the Lord Mayor

REFERENCE F2022/03176 - D08940097

FROM Councillor Lorraine Wearne

4283

RESOLVED (Wearne/Garrard)

(a) That the current Lord Mayor Councillor Donna Davis be requested to resign from the position of Lord Mayor.

(b) That the chamber does not support that the position of Lord Mayor is held concurrently with the position of an elected member of the State Government of New South Wales.

(c) Further, that an elected member of the City of Parramatta Council may concurrently hold the position of an elected member of the parliament of New South Wales in accordance with state law.

The motion moved by Councillor Wearne and seconded by Councillor

Garrard on being put was declared LOST.

DIVISION A division was called, the result being:-

AYES: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne

NOES: Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack, Pandey and Prociv

Note: Councillor Humphries retired from the meeting at 8:58pm.

14.1

SUBJECT Wentworth Point Public School - Pedestrian Crossing

REFERENCE F2022/03176 - D08926446

FROM Councillor Paul Noack

4284

RESOLVED (Noack/Siviero)

(a) That Council call on the Minns Government to immediately direct the Sydney Olympic Park Authority (SOPA) to build a raised pedestrian crossing on Hill Rd, Wentworth Point (also known as Ferry Rd Circuit) at the main entrance to Wentworth Point Public School. The location of the safe crossing to be negotiated with the School Principal, School P&C representatives & Rosehill Ward Councillors.

(b) Further, that the Lord Mayor is authorised to contact the Minister for Education, Prue Car, & the Deputy Lord Mayor be authorised to contact the elected member for Parramatta, to lobby for the crossing.

Note: Councillor Pandey left the Chamber at 8:58pm and returned to the Chamber at 9:01pm during the consideration of Item 14.1.

14.2

SUBJECT PHIVE Transcription

REFERENCE F2022/03176 - D08939204

FROM Councillor Dan Siviero

4285

RESOLVED (Siviero/Garrard)

(a) That Council explore options for live transcription and recordings during the Ordinary Council Meetings for members of the gallery and anyone joining via livestream.

(b) That a report be tabled to Council by August 2023 on the costs, benefits and risks of human transcription compared with automated transcription software solutions.

(c) That Council engage with Community Groups representing the interests of people affected by hearing loss to seek their feedback and input on appropriate transcription solutions.

(c) Further, that Council seek the advice of the Access Advisory Committee in developing a policy to entrench transcription across Council’s audio-visual services.

Note:

1. Councillor Esber left the Chamber at 9:04pm and returned to the Chamber at 9:09pm during the consideration of Item 14.2.

2. Councillor Maclean left the Chamber at 9:11pm and returned to the Chamber at 9:12pm during the consideration of Item 14.2.

3. Councillor Prociv left the Chamber at 9:14pm during the consideration of Item 14.2.

Procedural Motion

4286

RESOLVED (Esber/Maclean)

That the meeting be adjourned for a short recess.

Note:

1. The meeting was adjourned at 9:15 pm for a short recess.

2. Councillor Wearne retired from the meeting at 9:15pm.

The meeting resumed at 9:30 pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis, and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Cameron Maclean, Paul Noack, DLM Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak and Donna Wang.

14.3

SUBJECT Parramatta LGA Primary/HighSchool Precincts

REFERENCE F2022/03176 - D08940026

FROM Councillor Georgina Valjak

4287

RESOLVED (Valjak/Wang)

(a) That the Lord Mayor writes on behalf of the chamber to the incoming State Member for Parramatta, Donna Davis, the incoming State Member for Epping Dominic Perrottet and the Minister for Education, Hon Prue Car, requesting a briefing be provided by School Infrastructure NSW / Department of Education to outline the current plans to address continued growth beyond current capacity including Carlingford West Public School/Cumberland High School, and also plans to improve nearby schools that could be better utilised in the Parramatta LGA.

(b) Further, that the Lord Mayor writes to the incoming State Member for Parramatta and the Minister for Education & Early Learning advocating for a high school and critical infrastructure for the proposed Telopea Precinct Redevelopment instead of sending students to the overpopulated Cumberland High School.

14.5

SUBJECT DEFERRED ITEM from OCM 11 April 2023 - Parramatta Light Rail Stage 2 - $200 million additional funding

REFERENCE F2022/03176 - D08946064

FROM Councillor Dan Siviero

4288

RESOLVED (Siviero/Garrard)

(a) That the Lord Mayor, Councillor Donna Davis write to the incoming State Member Donna Davis, Member for Parramatta, Hon Chris Minns, Premier of New South Wales, and Hon Jo Haylen, Minister for Transport for NSW, conveying the views of Council.

(b) That Council note the NSW Government’s announcement in January 2023 (if elected) that it would fund an additional $200 million towards the Parramatta Light Rail Stage 2 and welcome this announcement but express concern that this does not fully commit to the entire project.

(c) That Council express concern that this does not fully commit to the entire project and accordingly, call on the NSW State Government to fully commit and fully fund the Parramatta Light Rail Stage 2 project during its first term of Government.

(d) That all Councillors be provided a copy of correspondence sent by the Lord Mayor.

(e) That work commence on the Parramatta Light Rail Stage 2 as soon as possible aiming for a completion date earlier than 2031.

(f) Further, that Council advocate for additional Metro Stations in Newington and Camellia.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 11 April 2023 Council Meeting

REFERENCE F2022/03176 - D08943985

REPORT OF Governance Manager

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Urgent Matter - Little India

During discussion on the urgent Matter - Little India, Councillor Garrard asked the following question:

Could staff provide at the workshop, all the instances of when Council through its media and any publication has referred to it as Little India?

Acting Executive Director City Engagement and Experience response

The CEO responded to the Councillors via email after the meeting.

Urgent Matter – Easter Celebrations

During discussion on the urgent Matter – Easter Celebrations, Councillor Siviero asked the following question:

Does the Lord Mayor usually write to community leaders of religious organisations to recognise a celebration?

Executive Director Community Services response

Historically, it has not been standard practice that letters be sent to religious leaders to recognise religious celebrations. The Lord Mayor publishes a weekly column and issues community messages through paid advertising in local newspapers acknowledging significant cultural and religious days.

A summary of some of the ways cultural days of significance have previously been recognised is provided below:

· In 2018, a general Easter best wishes message was sent by email to local religious leaders from the then Lord Mayor Cr Wilson, but this was not done as a formal letter.

· In 2022, the Lord Mayor recorded and posted community video messages to her Facebook for Easter and Ramadan, among other significant days including National Youth Week, Volunteer Week etc.

· Each year, the Lord Mayor of the day sends out Christmas cards (digital or hard copy) to local leaders and community groups, and assistance with compiling the community stakeholder portion of the list is provided from multiple areas within Council. The final list is at the determination of the Lord Mayor.

Item 13.1 - Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021.

During discussion on Item 13.1 Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021, Councillor Esber asked the following question

How far back does the register for VPA monies go? If staff could provide the information to Councillors.

Acting Executive Director City Planning and Design response

A joint staff response provided below for Item 13.1

During discussion on Item 13.1 Post-Exhibition: Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021, Councillor Prociv asked the following question

Will Wentworth Point and any VPAs that came out of the old Auburn Council be included in the Register?

Acting Executive Director City Planning and Design response

The VPA Register includes high level information relating to all Planning Agreements executed by Council (or predecessor Council in case of amalgamated areas) since 2010.

For completeness the register also includes an earlier Deed of Agreement that was made in 2008 where works were completed in lieu of payment of Development Contributions in relation to the University of Western Sydney.

The VPA Register is a requirement of Council in accordance with section 206 of the Environmental Planning & Assessment Regulation, as follows:

(1) A planning authority must keep a register of all relevant planning agreements and record the following information in the register for each relevant planning agreement—

(a) the day on which the agreement was entered into,

(b) the names of the parties to the agreement,

(c) a description of the development to which the agreement relates, if relevant,

(d) the land to which the agreement applies.

A copy of the Register is provided on Council’s website https://www.cityofparramatta.nsw.gov.au/sites/council/files/2023-04/VPA-Register-as-at-6-April-2023.pdf

The register includes all executed VPAs including those of the former Councils relating to amalgamated areas transferred to City of Parramatta.

Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition

During discussion on Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition, Councillor Darley asked the following question:

Recently with the Improvement Notice there has been some changes when Councillors meet with certain staff. This has not been identified in this policy; should this be included in the policy?

Executive Director Finance and Information response

The draft Councillor and Staff Interaction Policy, as currently on public exhibition, was drafted in accordance with the Office of Local Government’s Model Councillor and Staff Interaction Policy 2022. The Model Policy provides a recommended best-practice framework for these interactions, which Council officers have determined should be implemented. Council’s draft Policy was further reviewed by the Internal Ombudsman, with recommendations incorporated accordingly. The draft Policy includes Schedule 1 – Authorised Staff Contacts for Councillors, which has been updated to provide clarity for all parties regarding identified appropriate staff contacts.

The draft Councillor and Staff Interaction Policy was re-assessed by the Executive Team in light of the Improvement Notice, and it was determined that Council’s Policy content should remain consistent with the OLG Model Policy direction.

Councillors and staff are further reminded that the core policy framework for general conduct obligations is established by Council’s Code of Conduct, which is referred to in clause 5.2 of the draft Policy.

Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition

During discussion on Item 13.3 - Draft Councillor and Staff Interaction Policy for Public Exhibition, Councillor Darley asked the following question:

At an event are Councillors allowed to interact with staff outside the authorised list?

Executive Director Finance and Information response

The Policy applies to interactions between Council staff and Councillors at a Council or non-Council event. Schedule 1 establishes a list of authorised staff who have direct contact with Councillors to provide advice about matters that are related to the Staff member’s area of responsibility; see clauses 2.1 and 3.27. It is acknowledged that staff outside of the authorised list may still come into contact with Councillors, such as at public events; Councillors and non-authorised staff should familiarise themselves with the Policy to understand the parameters limiting their level of appropriate interaction, and appropriate channels for forwarding to an authorised staff any requests for information or advice. Conduct obligations as applicable to all staff and Councillors set out by the Code of Conduct also applies.

Item 15.1 - DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits.

During discussion on DEFERRED ITEM FROM OCM 27 MARCH 2023: Damaged Stormwater Drains/Pits, Councillor Garrard asked the following question:

Are Councillors allowed to speak to QWN?

Executive Director Finance and Information response

There is no provision for Councillors to speak on any response made by the Chief Executive Officer to a Question on Notice. The Question is considered to be asked and answered. This is outlined under clauses 3.13 -3.15 of the Code of Meeting Practice.

All a Councillor may do is ask a supplementary question in accordance with the provisions of clauses 9.20 - 9.26 of the Code of Meeting Practice.

Item 16.3 – Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget

During discussion on Endorsement of 9 Wentworth Street, Parramatta Design, Fitout, Basebuild DA Works & Project Budget, Councillor Garrard asked the following question:

Could staff to organise a workshop and provide details of the fit out and provide samples?

Acting Executive Director Property and Place response

Council staff are arranging to present the 9 Wentworth material and finishes palette, for Council’s office fitout, to Councillor’s at the next PDG bi-monthly update.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

4289

RESOLVED (Noack/Maclean)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 ITT/26/2022 Parramatta Aquatic Centre Merchandise Supply tender. (D08914860) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret (Outcome of evaluation process for tender - contains commercial information).

16.2 Legal fees, City of Parramatta vs Sydney Metro. (D08928816) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.3 9 Wentworth St, Lease Surrender Department of Home Affairs. (D08928435) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT ITT/26/2022 Parramatta Aquatic Centre Merchandise Supply tender

REFERENCE F2023/00276 - D08914860

REPORT OF Aquatics and Wellness Manager

4290

RESOLVED (Garrard/Noack)

(a) That Council approve the appointment of Speedo Australia and HEAD Oceania t/a Zoggs as suppliers of merchandise for resale within Parramatta Aquatic Centre on the submitted schedule of rates and within the approved budgets.

(b) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

16.2

SUBJECT Legal fees, City of Parramatta vs Sydney Metro

REFERENCE F2023/00276 - D08928816

REPORT OF Acting Executive Director Property and Place

4291

RESOLVED (Pandey/Maclean)

(a) That Council approve an additional $320,000 to settle the legal account for the Land & Environment Court case, City of Parramatta vs Sydney Metro, which will be allocated from the Property Reserve.

(b) Further, that Council delegate to the Chief Executive Officer approval to provide additional legal fees contingency as detailed in the paragraph 6 of the report.

Note: Councillor Garrard declared a non-pecuniary and less than significant interest in Item 16.3 - 9 Wentworth St, Lease Surrender Department of Home Affairs, being that she is an employee at the Department of Home Affairs and remained in the Chamber during consideration and vote thereon.

16.3

SUBJECT 9 Wentworth St, Lease Surrender Department of Home Affairs

REFERENCE F2023/00276 - D08928435

REPORT OF Acting Executive Director Property and Place

4292

RESOLVED (Prociv/Valjak)

(a) That Council agree to the Department of Home Affairs lease surrender date of 30 June 2023 on the basis they pay all rent up to 31 August 2023. Total $437,000 plus GST.

(b) That Council accept a cash payment of $1,352,000 plus GST a in lieu of the Department of Home Affairs makegood obligations.

(c) That the payment of $1,352,000 plus GST in Recommendation (b) to be allocated to the 9 Wentworth capital budget for Council’s fitout and building upgrade.

(c) Further, that the CEO be authorised to negotiate the terms and execute the Deed of lease surrender with the Department of Home Affairs.

Procedural Motion

4293

RESOLVED (Noack/Siviero)

That the meeting resume in Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.3.

Note: Councillor Esber and Councillor Noack retired from the meeting at 10:29pm

18. CONCLUSION OF MEETING

The meeting closed at 10:32pm.

THIS PAGE AND THE PRECEDING 17 PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Monday, 24 April 2023 AND CONFIRMED ON Monday, 8 May 2023.

Chairperson

Council 8 May 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013

REFERENCE F2022/00105 - D08835765

REPORT OF Development Assessment Manager

CSP THEME: ACCESSIBLE

PURPOSE

To provide Council with information each quarter on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environmental Plans.

RECOMMENDATION

That the report be received and noted.

BACKGROUND

1. During the reporting period 01 January 2023 to 31 March 2023 (Q3), there were two (2) Development Applications where there was a variation to a development standard under Clause 4.6. Refer to Attachment 1 for further details.

2. Under Clause 4.6 of the relevant Local Environmental Plan (LEP) applying to the local government area of the City of Parramatta, development consent may be granted for development even though the development would contravene a development standard such as a height and/or floor space ratio standard contained within an LEP.

3. A report is presented to Council each quarter on any development consent issued where the development does not comply with a development standard. This report follows the reporting requirements prescribed in Planning Circular PS08-014 issued by the (then) NSW Department of Planning.

4. Controls within Development Control Plans (DCPs) are not development standards as a DCP is not an “environmental planning instrument”.

5. During the reporting period 01 January 2023 to 31 March 2023 (Q3), there were 148 approved Development Applications, two (2) of which sought a variation to Clause 4.6.

ISSUES/OPTIONS/CONSEQUENCE

6. There are no issues, options or consequence for Council associated with this report.

CONSULTATION & TIMING

7. There are no consultation and timing considerations for Council associated with this report.

Stakeholder Consultation

8. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

9. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

10. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

11. There are no financial implications for Council associated with this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	NA

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Funding Source	NA

Claire Stephens

Acting Group Manager Development and Traffic Services

Anthony Newland

Acting Executive Director City Planning & Design

John Angilley

Chief Finance & Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩

Development Application Variations under SEPP 1 - 01 January - 31 March 2023.doc

2 Pages

Council 8 May 2023 Item 12.2

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.2

SUBJECT ARIC Annual Report 2022

REFERENCE F2022/00452 - D08924951

REPORT OF Coordinator Internal Audit

CSP THEME: Fair

workshop/briefing date: nIL

PURPOSE:

The purpose of this report is tabled under clause 6.2 of the Audit, Risk and Improvement Committee Charter which requires that:

The Committee will report regularly, and at least annually, to Council on the management of risk and internal controls and on its oversight role of the internal audit function…

This report provides a summary of the operations of the Audit Risk and Improvement Committee (ARIC) for the period from 1 January 2022 to 31 December 2022.

RECOMMENDATION

That Council receives and notes the 2022 Annual Report of the Audit Risk and Improvement Committee.

BACKGROUND

1. The ARIC comprises five independent members:

· Dr Col Gellatly (Chairperson)

· Donna Rygate (to 28 February 2022)

· Mark McCoy (to 28 February 2022)

· David Pendleton (from 1 March 2022)

· Jesse Jo (from 1 March 2022)

2. In February 2022, two Councillors were appointed to the ARIC being Deputy Deputy Lord Mayor Councillor Sameer Pandey and Councillor Michelle Garrard.

3. The ARIC operates under the Audit, Risk and Improvement Committee Charter which was adopted by Council on 25 June 2018.

4. The 2022 ARIC Annual Report is submitted to Council for information, review and as an improvement opportunity.

5. The Chief Executive Officer, Council’s auditors and other Council officers are invited to the ARIC meetings which is consistent with the Internal Audit Guidelines issued by the Office of Local Government (then Division of Local Government) in September 2010.

ISSUES/OPTIONS/CONSEQUENCES

6. Council’s Internal Audit has been functioning in a co-sourced structure where internal audit services are undertaken by Council’s Coordinator Internal Audit and contracted service provider, BDO Services Pty Ltd.

7. The Executive Team and the ARIC have endorsed an Annual Internal Audit Program and a three-year Strategic Internal Audit Program. The current Strategic Internal Audit Program is based on a formalised risk assessment methodology linked to Council’s Enterprise Risk Management program.

8. Internal audits were scheduled and conducted in accordance with the Internal Audit Programs under the oversight of Executive Director People Culture and Workplace and the ARIC.

9. Attachment 1 to this report is the 2022 Annual Report prepared by the Chairperson of ARIC in respect of the activities undertaken by the Committee during the period from 1 January 2022 to 31 December 2022.

10. Attachment 2 to this report is the current ARIC Charter.

CONSULTATION & TIMING

Stakeholder Consultation

11. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
31 January 2022	Risk & Audit Manager	No comment.	Draft to ARIC Chair for comment.	Risk & Audit Coordinator Internal Audit
13 January 2023	Chairperson of ARIC	Approved	Draft forwarded to ARIC members.	Risk & Audit Coordinator Internal Audit
23 February 2023	Audit, Risk and Improvement Committee (ARIC)	Amendments suggested to report.	Chairperson approved report amendments.	Risk & Audit Coordinator Internal Audit

Councillor Consultation

12. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
13 February 2021	Councillor representatives on ARIC	No comment from councilor representatives.	No further action.	Risk & Audit Coordinator Internal Audit

LEGAL IMPLICATIONS FOR COUNCIL

13. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. There are no financial implications associated with this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL	NIL	NIL	NIL

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

Steven Unkovic

Coordinator Internal Audit

Bruce Ferguson

Risk & Audit Manager

Bernadette Cavanagh

Executive Director, People Culture & Workplace

John Angilley

Executive Director Finance & Information

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩	ARIC Annual Report 2022	4 Pages
2 ⇩	ARIC Charter	10 Pages

REFERENCE MATERIAL

Council 8 May 2023 Item 12.3

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.3

SUBJECT Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022

REFERENCE F2022/00452 - D08925099

REPORT OF Coordinator Internal Audit

csp theme: FAIR

PURPOSE:

To approve the Audit Risk and Improvement Committee (ARIC) minutes of 17 November 2022.

RECOMMENDATION

That the confirmed Minutes of the Audit Risk and Improvement Committee meeting held on 17 November 2023 be received and noted.

BACKGROUND

1. Council’s Audit, Risk and Improvement Committee Charter provides for the reporting of Audit Risk and Improvement Committee (ARIC) minutes to the Council.

ISSUES/OPTIONS/CONSEQUENCES

The minutes of the ARIC meeting held on 17 November were confirmed by the ARIC at its meeting of 23 February 2023 and are now submitted for Council’s information.

CONSULTATION & TIMING

Stakeholder Consultation

2. The following stakeholder consultation has been undertaken in relation to this matt

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
29 November 2022	Risk & Audit Manager	Minor changes recommended	Referred draft minutes to ARIC Chair	Risk & Audit Coordinator Internal Audit
30 November 2022	Chairperson of ARIC	Approved	Referred approved draft minutes to ARIC	Risk & Audit Coordinator Internal Audit
12 December 2022	Audit, Risk and Improvement Committee (ARIC)	Amendments suggested to report.	Feedback incorporated into the minutes.	Risk & Audit Coordinator Internal Audit

Councillor Consultation

3. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

30 November 2022

Councillor representatives on ARIC

No comment from councilor representatives.

No further action.

Risk & Audit

Coordinator Internal Audit

LEGAL IMPLICATIONS FOR COUNCIL

4. There are no legal implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

5. There are no financial implications associated with this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL	NIL	NIL	NIL

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

Steven Unkovic

Coordinator Internal Audit

Bruce Ferguson

Risk & Audit Manager

Bernadette Cavanagh

Executive Director, People Culture & Workplace

John Angilley

Executive Director Finance & Information

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩

ARIC Minutes 17 Novmeber 2022

8 Pages

REFERENCE MATERIAL

Council 8 May 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33

REFERENCE F2022/03176 - D08945798

REPORT OF Corporate Strategy Manager; Financial Planning and Analysis Manager

CSP THEME: FAIR

workshop/briefing date: 25 Nov 2022, 5 Apr 2023, 19 Apr 2023, 1 May 2023

PURPOSE:

To request that the draft updated Delivery Program 2022-26 (inclusive of Operational Plan and Budget 2023/24) and Long Term Financial Plan 2023-33, be endorsed for the purpose of public exhibition.

RECOMMENDATION

(a) That Council endorses for the purposes of public exhibition, the attached draft Delivery Program 2022-26 and Operational Plan 2023/24 – which includes the draft Annual Budget 2023/24 and Schedule of Fees and Charges 2023/24 – and draft Long Term Financial Plan 2023-33.

(b) That the draft Delivery Program 2022-26 and Operational Plan 2023/24, and draft Long Term Financial Plan 2023-33 be placed on public exhibition for a period of not less than 28 days.

(c) That the Chief Executive Officer be delegated authority to make formatting and minor editorial adjustments to the draft Delivery Program 2022-26 and Operational Plan 2023/24 and draft Long Term Financial Plan 2023-33 during the public exhibition period.

(d) Further, that submissions received as part of the public exhibition of the draft Delivery Program 2022-26 and Operational Plan 2023/24, and the Long-Term Financial Plan 2023-33 be reported to the June 2023 Council meeting for consideration as part of the adoption of these documents.

BACKGROUND

1. In accordance with the Integrated Planning and Reporting (IP&R) requirements in the Local Government Act, in 2022 Council adopted a four-year Delivery Program for the period 2022-2026, inclusive of a ‘Year One’ Operational Plan & Budget 2022/23.

2. The Delivery Program specifies Council’s principal activities in response to the high-level goals and strategies in the City’s Community Strategic Plan 2018-38 (CSP), including the services to be delivered, projects, and methods to measure success.

3. The Delivery Program has now been updated for ‘Year Two’, inclusive of a draft Operational Plan & Budget for Financial Year 2023/24 (the combined document known as ‘the DPOP’). The Operational Plan component outlines the projects, programs and budgets and includes draft rating structures and draft schedule of fees and charges for 2023/24.

4. To guide the DPOP, Council is also required to prepare a Long-Term Financial Plan (LTFP) for a minimum ten-year period as part of its Resourcing Strategy. This has also been updated based on the updated DPOP.

ISSUES/OPTIONS/CONSEQUENCES

5. In accordance with the IP&R requirements set out in the Local Government Act, the draft DPOP and LTFP must be placed on public exhibition for a period of at least 28 days. These drafts are now presented to Council for endorsement to be placed on public exhibition for 28 days from 9 May to 6 June 2022.

6. The DPOP and LTFP must be adopted by Council by 30 June 2023, to commence implementation from 1 July 2023 (Local Government Act s404[5]).

7. Any proposed revisions to the draft DPOP and LTFP arising from the exhibition process will be discussed at a Councillor Workshop prior to seeking formal adoption at a Council meeting in June 2023.

8. The draft DPOP comprises six parts:

a. Part One: Provides a context and overview of City of Parramatta and the DPOP. (Attachment 1)

b. Part Two: Outlines our integrated planning framework and how the DPOP was developed. (Attachment 1)

c. Part Three: Details Council’s principal activities (services) to deliver on the Community Strategic Plan over the next four years. (Attachment 1)

d. Part Four: Provides details of Council’s services and projects as resourced in 2023/24, including key performance indicators and targets. (Attachment 1)

e. Part Five: Details the draft Budget, including our Revenue Policy and Rating and Charges Structure for 2023/24. (Attachment 2)

f. Part Six: Details the schedule of fees and charges for 2023/24, inclusive of an explanation of Council’s pricing policy and proposed changes from the current 2022/23 financial year. (Attachments 3 and 4)

9. The development of the draft DPOP was undertaken with the following objectives:

a. A review of the Year One DPOP (2022/23) including the status of service delivery and projects, and any new projects to be included or featured;

b. Review of all service descriptions and key performance indicators for the relevant Services, including new indicators and improved targets where applicable;

c. Further alignment of all budgets to their relevant Services.

CONSULTATION AND TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
November 2021 – April 2023	Council staff: Executive Directors; Group Managers	Involvement in draft DPOP, draft budget development.	Drafts compiled.	Finance and Corporate Strategy teams

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Fri 25 Nov 2022	Multiple: Councillor Half Day Strategy Workshop	Supported in principle: Process and principles for Y2 DPOP & Budget update	Commenced internal development of draft DPOP	Corporate Strategy and Finance teams
Wed 5 Apr 2023	Multiple: Councillor Workshop	In principle support for draft DPOP & Budget, various amendments proposed	Various amendments and responses prepared for further discussion at 19 April workshop	Corporate Strategy, Finance, Executive Directors
Wed 19 Apr 2023	Multiple: Councillor Workshop	Various feedback and amendments proposed.	Responses prepared for further discussion at 1 May workshop.	Corporate Strategy, Executive Directors
Mon 1 May 2023	Councillor Workshop	TBC at time of report	TBC at time of report	Corporate Strategy, Executive Directors

LEGAL IMPLICATIONS FOR COUNCIL

12. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. Parts five and six of the Plan (see Attachments “Draft DPOP Part 5 - Financial Information” and “Draft DPOP Part 6 - Fees & Charges 2023/24”) provide details about the draft budget, rating, and fees and charges structures for 2023/24.

14. In 2023/24, Council is budgeting for a surplus Net Operating Result (before capital grants and contributions, and loss/gain on asset disposals), with key highlights as below:

a. Improvements in revenue - mainly from annual rate peg increase in Rates, improved Domestic Waste Annual Charges, improved interest income driven by the positive investment outlook, increase in User Fees & charges from the soon to be operational Parramatta Aquatic Centre and Parking revenues. These are offset by increased expenses from the now fully operational 5 Parramatta Square i.e. PHIVE and the new Parramatta Aquatic Centre, expected to open in Spring 2023.

b. The budget assumes a wages EBA of 5% and a further 0.5% increase in Superannuation and each other on-cost.

c. All current vacancies have been budgeted to be filled effective 1^st Jul 2023 however, the impact has been partially offset by factoring in business-as-usual staff turnover.

d. The IPART approved rate peg of 3.7% has been assumed, providing an overall uplift of $6.6m to the budgeted revenue and unrestricted funds. No revenue improvement has been proposed from an Additional Special Variation (ASV) or Special Rate Variation (SRV).

15. In 2023/24, Council is budgeting for an Unrestricted Cash surplus of $9.4m, significantly supported by:

a. discontinuation of the Transfer to CBD Infrastructure Reserve Funds of $2.4m

b. movement of outstanding loan payments of $3.6m from General Reserve to Property Reserve.

16. In 2023/24, Council is budgeting to spend $285.7m on capital works, including:

a. Projects worth $55.6m being funded out of WestInvest funding and;

b. Projects worth $47.7m to be delivered out of councils General Reserves.

17. The Long Term Financial Plan has been constructed with ongoing operational revenues and expenses. Four separate scenarios have been prepared with different rate pegging assumptions (without any proposal of ASV or SRV adjustment) and are available in the attachment “Draft Long Term Financial Plan 2023-33” (Attachment 5). General inflation has been assumed at 5% for FY23/24 and 4% thereafter in all scenarios.

a. Scenario 1): includes a plan for a FY2023/24 surplus Net Underlying Operating Result from continuing operations (before capital grants & contributions and loss / gain on disposal of assets) based on the IPART approved rate peg of 3.7%. The Net Underlying Operating Results remain in surplus deficit until FY2032-33.

b. Scenario 2): includes the assumptions of Scenario 1 above, but with the rate peg of only 2%, lower than the IPART approved rate peg of 3.7%, resulting into a cumulative impact revenue loss of $41.1m over the 10-year plan period. The Net Underlying Operating Results (before capital grants & contributions and loss / gain on disposal of assets) remains in deficit for four out of the first five financial years until FY2027-28 and thereafter return to surplus from FY2028-29 till FY2032-33.

c. Scenario 3): includes the assumptions of Scenario 1 but with the rate peg of only 1%, much lower than the IPART approved rate peg of 3.7%, resulting into a cumulative revenue loss of $60.1m over the 10 year plan period The Net Underlying Operating Results (before capital grants & contributions and loss/gain on disposal of assets) remains in deficit for five of the first six financial years, before returning to surplus from the FY2029/30 onwards.

d. Scenario 4): includes the assumptions of Scenario 1, but with no rate peg in FY2023/24, resulting into a cumulative revenue loss of $79.1 over the 10-year plan period. The Net Underlying Operating Results (before capital grants & contributions and loss / gain on disposal of assets) remain in deficit in first six financial years, before returning to surplus from FY2029/30 onwards.

18. Part six of the plan provides details about the draft fees & charges for 2023/24. The “Draft Fees & Charges for 2023/24” (Attachment 3) provides for a general increase of 5%. Select fees have varied from the standard increase after considering delivery costs and community benefits. Statutory fees are as per determination. Council’s fees and charges have been classified into 12 categories. The attachment “Draft Fees and Charges – Key Changes” (Attachment 4) includes a list of fees and charges that are new, discontinued, or have either increased/decreased by more than 5%.

19. Council is proposing to do a separate workshop (on 21^st June) and paper (on 10^th July) on the new or updated fees and charges for the new Parramatta Town Hall. It will be followed by a separate 28 days public exhibition and presentation back to Council on 28^th August, following the public feedback.

20. Public exhibition of the Delivery Program, Operational Plan and Budget 2023/24 will incur approximately $3,000 in costs for advertising, social media promotion, and translation services for exhibition materials. These costs are fully funded from the Corporate Strategy operating budget.

Dayne Glinkowski

Corporate Strategy Manager

Nicole Carnegie

Director City Strategy

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1	Draft DPOP: Parts 1-4, Delivery Program and Operational Plan (separately enclosed)	56 Pages
2	Draft DPOP: Part 5, Financial Information (Budget 2023/24) (separately enclosed)	19 Pages
3	Draft DPOP: Part 6, Fees & Charges 2023/24 (separately enclosed)	217 Pages
4	Draft Fees and Charges – Key Changes since 2022/23 (separately enclosed)	94 Pages
5	Draft Long Term Financial Plan – FY2023-2033 (separately enclosed)	15 Pages

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

Item	Subject	Councillor	Question
6.1	Urgent Matter - Little India (Resolution number 4249)	Noack	1. What actions has been taken to invite Prime Minister of India, the Honorable Narendra Modi, to visit Little India in Parramatta and has the letter been sent out, when was it sent out? 2. Can the correspondence be sent to Councillors?
13.1	Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023	Green	1. Can the Lord Mayor provide copies of the letters sent on or about 21 June 2022 to the Minister for Transport and the former Local State Member for Parramatta, Honorable Dr Geoffrey Lee in relation to the Mobility Parking Scheme review? 2. Did the Lord Mayor receive and response? If so, could the response be made available to all Councillors.
13.1	Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023	Garrard	1. Where are the 91 mobility parking scheme carparks and could staff provide a map? 2. How many mobility parking schemes permits has City of Parramatta issued? 3. Did we consult with the Parramatta Business Chamber of Commerce?
13.1	Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023	Davies	Since the Federal election has Council advised those new federal members of their ability to have a representative on the Traffic Committee?
13.4	Heritage Grants	Esber	In relation to Bago Street, what was the heritage component for the stormwater and sewerage works?