NOTICE OF Council MEETING
PUBLIC SUPPLEMENTARY
AGENDA - A
An Ordinary Meeting of City of Parramatta Council will be held in PHIVE (COUNCIL CHAMBER) 2 Civic Place, Parramatta on Monday, 27 February 2023 at 6:30PM.
Bryan Hynes
ACTING CHIEF EXECUTIVE OFFICER
Council 27 February 2023
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
13 Reports to Council - For Council Decision
13.3A LATE REPORT : Post Exhibition - Finalisation of the Riverside Theatre Planning Proposal following consideration of submissions received during the Public Exhibition Period..................................................................... 3
14 Notices of Motion
14.1 NOTICE OF MOTION: WestInvest Funding......................................... 7
14.2 NOTICE OF MOTION: Accelerated Infrastructure Funding............ 10
15 Questions with Notice
15.1 Questions Taken on Notice - 13 February 2023 Council Meeting.. 12
15.2 LATE REPORT: Questions Taken on Notice - 14 November 2022 Council Meeting..................................................................................................... 15
After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.
Council 27 February 2023 Item 13.3A
ITEM NUMBER 13.3A
SUBJECT LATE REPORT : Post Exhibition - Finalisation of the Riverside Theatre Planning Proposal following consideration of submissions received during the Public Exhibition Period
REFERENCE F2022/00105 - D08872657
REPORT OF Senior Project Officer
CSP THEME: Innovative
workshop/briefing date: 22 Feb 2023
PURPOSE:
To advise Council of the following:
· The advice of the Local Planning Panel following their consideration of the post exhibition report (Item 5.1) at the 15 February 2023 meeting on the Riverside Theatre Planning Proposal.
The Local Planning Panel (LPP) advice is consistent with Council Officers’ recommendation within Item 13.3 of the 27 February 2023 Council Business Paper relating to the outcome of the public exhibition of the Riverside Theatre Planning Proposal.
Recommendation (c) from Item 13.3 has been updated to reflect the LPP’s advice:
a) That Council note that a total number of 31 submissions were made in response to the public exhibition of the Planning Proposal which are summarised at Attachment 1.
b) That Council approve the Planning Proposal at Attachment 2 for the purposes of it being forwarded to the Department of Planning and Environment (DPE) for finalisation.
c) That Council note the LPP advice relating to the outcome of the public exhibition of the Planning Proposal from its meeting of 15 February 2023 that supported Council Officers’ recommendation contained in (a), (b) and (d).
d) That Council delegate authority to the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan finalisation process, relating to the Planning Proposal.
DISCUSSION
1. On 15 February 2023, the LPP considered a report (Item 5.1) on the public exhibition outcomes for the Planning Proposal for land at 353A-353C Church Street and part of 351 Church Street, Parramatta (the Riverside Theatre Site). The LPP report is Attachment 6 to the Council Report in the Business Paper from 27 February 2023.
2. As the Business Paper was finalised before the LPP meeting was held, Council Officers were not able to attach the LPP advice to the Council Report (Item 13.3) within the Business Paper from 27 February 2023.
3. The Minutes from the 15 February 2023 Meeting of the LPP on Item 5.1 are at Attachment 1 of this report.
4. The LPP supported the Council Officer recommendations. Council Officers have updated the recommendation as above to reflect the LPP’s advice.
5. It is recommended Council endorse the Planning Proposal to forward it to the Department of Planning and Environment for finalisation.
Joyce Jiang
Senior Project Officer
Sonia Jacenko
Team Leader Strategic Land Use Planning
Robert Cologna
Group Manager, Strategic Land Use Planning
John Angilley
Chief Financial and Information Officer
Jennifer Concato
Executive Director City Planning and Design
Bryan Hynes
Acting Chief Executive Officer
1⇩ |
Local Planning Panel Meeting Minute - 15 Feb 2023 |
2 Pages |
|
ITEM NUMBER 14.1
SUBJECT NOTICE OF MOTION: WestInvest Funding
REFERENCE F2022/00105 - D08868685
FROM Councillor Georinga Valjak
(a) That Council acknowledges the continued investment and support by the State Government in awarding $170 million from the WestInvest Community round and $29.7 million from the Local Government round to City of Parramatta which will be delivered regardless of the State election outcome.
(b) That Council note that the Westinvest funding follows over $4 billion invested by the State government over the past 12 years in infrastructure investment.
(c) That Council brings back a report to Council on the impact of the $199.7 million WestInvest funding to City of Parramatta.
(d) Further, that Council thanks all staff for their work in submitting high calibre business cases that contributed to the successful projects being awarded – this is an outstanding achievement for City of Parramatta Council which will be able to deliver these transformational projects across our LGA for our Community.
BACKGROUND
1. More than 680 applications worth $7.9 billion were received for the $1.6 billion WestInvest Community Project Grants – Competitive Round.
2. Applicants were advised on a rolling basis split into four geographical areas in Western Sydney grouped as follows:
· North – Blacktown, The Hills, Hawkesbury
· Central – Parramatta, Cumberland, Canterbury Bankstown, Burwood, Strathfield, Fairfield
· West – Penrith, Blue Mountains
· South – Campbeltown, Wollondilly, Camden, Liverpool
3. City of Parramatta were successful in securing the following projects to a total of $170 million in the Competitive Round. The community projects announced via the competitive round are as follows:
· Strengthening the Heart of Play - $8,700,000
· Carter Street Precinct Community Centre Cold Shell Fit-Out - $6,127,000
· Parramatta CBD to Sydney CBD Cycleway - $10,696,366
· Riverside Theatres Redevelopment - $40,000,000
· Western Parramatta River and CBD Precinct Connections - $26,098,272
· Eastern Parramatta River and CBD Precinct Connections - $9,034,530
· North Granville Community Open Space Upgrade - $5,643,102
· Lake Parramatta Swimming Area Upgrade Stage 2 - $971,300
· Don Moore Multi-Purpose Community Hub - $20,627,918
· Epping Town Centre: Oxford Street Urban Amenity & Reinvigoration Project - $5,393,625
· Finlaysons Creek Regional Cycleway - $9,784,009
· Duck River Nature Trail - $26,941,047
4. Projects announced in first round of WestInvest Local Government projects a total of $29.7 million include:
- Doyle Ground sports facility improvements Stage 1 North Parramatta $8,317,000
- Active Youth are Healthy Youth Dundas$1,500,000
- Let's play @ Kilpack! Carlingford $1,409,890
- Somerville Park Improvement Project Eastwood Epping $4,570,103
- West Epping Park Dog Off-Leash Area Epping $354,725
- Max Ruddock Reserve Amenities Modernisation with Viewing Platform Winston Hills $3,843,184
- Sue Savage Reserve Multigenerational Recreational Facilities Toongabbie $3,650,370
5. Refurbish Rydalmere Bowling Club into a New Multi-Purpose Community Facility Rydalmere $ 5,530,193.15
EXECUTIVE DIRECTOR CITY STRATEGY RESPONSE
A report back to Council on the impacts of the grant funding can be prepared with existing staff resources, within an estimated timeframe of 3 months.
FINANCIAL AND RESOURCE IMPLICATIONS
1. If Council resolves to approve this Notice of Motion in accordance with the proposed resolution, the financial impact on the budget is set out in the table below.
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FY 22/23 |
FY 23/24 |
FY 24/25 |
FY 25/26 |
Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
N/A |
N/A |
N/A |
N/A |
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Funding Source |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
N/A |
N/A |
N/A |
N/A |
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Funding Source |
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Georgina Valjak
Councillor
Nicole Carnegie
Director City Strategy
John Angilley
Chief Financial and Information Officer
Bryan Hynes
Acting Chief Executive Officer
There are no attachments for this report.
Council 27 February 2023 Item 14.2
ITEM NUMBER 14.2
SUBJECT NOTICE OF MOTION: Accelerated Infrastructure Funding
REFERENCE F2022/00105 - D08868775
FROM Councillor Georinga Valjak
(a) That Council acknowledges the continued investment and support by the State Government in awarding six projects through the Accelerated Infrastructure Fund (AIF) – Round 3 at $27.54 million to the City of Parramatta Council.
(b) That Council brings back a report to Council on the impact of the $27.54 million AIF funding to City of Parramatta.
(c) Further, that Council thanks staff for their work in submitting high calibre business cases that contributed to the successful projects being awarded – this is an outstanding achievement for Council.
BACKGROUND
1. City of Parramatta had secured $29.72 million in the Local Government Round, $170 million in the WestInvest Community round and have now been awarded an additional $27.54 million taking the investment by the State Government to over $227 million to date.
2. The Department received an overwhelming number of applications (92) for the $300 million allocated for the AIF round of the program. All applications received were rigorously assessed against the program criteria through a multi-stage process that involved an independent technical consultant and the Department’s strategic review panel.
3. In relation to City of Parramatta Council’s specific applications the following project/s have been successful in receiving funding – total of $27.54 million
Project |
Project Cost ($M’s) |
Agency Investment ($M’s) |
AIF3 ($M’s) |
Connecting Granville |
1.00 |
0.34 |
0.66 |
FS Garside Park Upgrade |
21.48 |
16.48 |
5.00 |
Epping Town Centre (East Upgrades) |
2.10 |
0.55 |
1.55 |
Carter Street Bridges & Cycleway |
14.67 |
6.55 |
8.11 |
Parramatta CBD Southern Precinct Upgrades |
5.00 |
2.20 |
2.80 |
Granville Town Centre |
13.02 |
3.60 |
9.42 |
EXECUTIVE DIRECTOR CITY STRATEGY RESPONSE
1. A report back to Council on the impacts of the grant funding can be prepared with existing staff resources, within an estimated timeframe of 3 months.
FINANCIAL AND RESOURCE IMPLICATIONS
2. If Council resolves to approve this Notice of Motion in accordance with the proposed resolution, the financial impact on the budget is set out in the table below.
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FY 22/23 |
FY 23/24 |
FY 24/25 |
FY 25/26 |
Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
N/A |
N/A |
N/A |
N/A |
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Funding Source |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
N/A |
N/A |
N/A |
N/A |
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Funding Source |
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Georgina Valjak
Councillor
Nicole Carnegie
Director City Strategy
John Angilley
Chief Financial and Information Officer
Bryan Hynes
Acting Chief Executive Officer
There are no attachments for this report.
Council 27 February 2023 Item 15.1
ITEM NUMBER 15.1
SUBJECT Questions Taken on Notice - 13 February 2023 Council Meeting
REFERENCE F2022/00105 - D08869828
REPORT OF Governance Manager
QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 12 DECEMBER 2022
Item |
Subject |
Councillor |
Question |
13.8 |
Administration of the City of Parramatta September 2024 Local Government Elections |
Esber |
By September this year, Council has to submit to the NSW Electoral Commission Council’s new boundaries. Will Council be able to make a submission of where the pre-poll would be? |
13.8 |
Administration of the City of Parramatta September 2024 Local Government Elections |
Bradley |
Could staff provide the details to the cost estimate given by the NSW Electoral Commission?
|
13.8 |
Administration of the City of Parramatta September 2024 Local Government Elections |
Bradley |
It is possible to argue for a one-week pre-poll and rather than two weeks pre-poll. What saving could Council make through a one-week pre-poll?
|
13.8 |
Administration of the City of Parramatta September 2024 Local Government Elections |
Bradley |
Where would the pre-poll locations be and the polling places on election day?
|
16.1 |
Legal Status Report as at 25 December 2022 |
Darley |
Could officers get back to Council on what cases Council is allowed to report publicly and the format it would be in? |
BACKGROUND
1. Paragraph 9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”
STAFF RESPONSE
Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections
During discussion on Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections, Councillor Esber asked the following question:
By September this year, Council has to submit to the NSW Electoral Commission Council’s new boundaries. Will Council be able to make a submission of where the pre-poll would be?
Chief Financial and Information Officer
No. As an integrity agency the NSW Electoral Commission cannot operate under the influence of third parties. Hence to ensure the highest levels of probity and integrity, the Commissioner will determine how the 2024 elections will be conducted, and that includes where and how many polling places and pre-poll venues will be employed.
Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections
During discussion on Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections, Councillor Bradley asked the following question:
Could staff provide the details to the cost estimate given by the NSW Electoral Commission?
Chief Financial and Information Officer
Please refer to Attachment 1.
Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections
During discussion on Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections, Councillor Bradley asked the following question:
It is possible to argue for a one-week pre-poll and rather than two weeks pre-poll. What saving could Council make through a one-week pre-poll?
Chief Financial and Information Officer
The Commissioner is trialing a one-week pre-poll period at next month’s State general election. An analysis will be conducted post-election to determine the benefits or otherwise of a one-week pre-poll period. If it proves beneficial, the Commissioner is open to offering a one-week pre-poll period at the 2024 local government elections. From past experience, a week one pre-poll period offers virtually no savings because the same number of electors chose to vote early, so either larger or additional venues are leased and hence the same number of staff are employed.
Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections
During discussion on Item 13.8 - Administration of the City of Parramatta September 2024 Local Government Elections, Councillor Bradley asked the following question:
Where would the pre-poll locations be and the polling places on election day?
Chief Financial and Information Officer
We won’t start reviewing the number and location of pre-poll and polling place locations for at least another year.
Item 16.1 – Legal Status Report as at 25 December 2022
During discussion on Item 16.1 - Legal Status Report as at 25 December 2022, Councillor Darley asked the following question:
Could officers get back to Council on what cases Council is allowed to report publicly and the format it would be in?
Chief Financial and Information Officer
The outcome of legal cases may be reported publicly. A format is being considered by Council’s Group Manager of Legal Services.
Bryan Hynes
Acting Chief Executive Officer
Attachment 1: LGE24 Council Estimate_Parramatta City Council (confidential) |
1 Page |
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Council 27 February 2023 Item 15.2
ITEM NUMBER 15.2
SUBJECT LATE REPORT: Questions Taken on Notice - 14 November 2022 Council Meeting
REFERENCE F2022/03176 - D08880386
REPORT OF Governance Manager
QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 14 NOVEMBER 2022
Item |
Subject |
Councillor |
Question |
Procedural Motion (Closed Session) |
Federal Budget - Roads Program funding CoP LGA |
Esber |
What was the budget for Parramatta Council from few billion dollars allocated in the last Federal budget for road funding?
|
BACKGROUND
1. Paragraph 9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”
STAFF RESPONSE
Item 1
During discussion in the Closed Session Councillor Esber asked the following question:
What was the budget for Parramatta Council from few billion dollars allocated in the last Federal budget for road funding?
Executive Director City Assets & Operations Response
Council receives funding from the Australian Government for the ongoing maintenance of existing roads that are under Council’s control and care. The funding is provided under Roads to Recovery Program. The Government committed $2.6 billion to all LGAs across the country for a period of 4 years from FY2019/20 to FY2023/24. There is an ongoing commitment of $500 million each year after FY2023/24. The grant is non-competitive and allocations for local governments is calculated according to a formula on population and road length under the care and control of Council.
City of Parramatta Council has been receiving $ 1,282,352 per year since FY2019/20 and will receive the same amount in FY2023/24. New allocation will be calculated and provided to Council from the ongoing commitment beyond FY2023/24. Funding comes with strict guideline to the programs that can be funded and has stringent reporting requirements. Council utilises the funds for the rehabilitation of local roads in conjunction with Council’s annual roads renewal program.
Similar funding is recently being made available to Council under the Government’s Local Roads and Community Infrastructure (LRCI) grants program. Council received $2,564,704 in FY2022/23 as part of Phase 3 of LRCI and has commitment of $1,282,352 from the phase 4 of LRCI for FY2023/24. These funds are being utilised for road rehabilitation, footpath renewals and upgrade of streetlights.
Bryan Hynes
Acting Chief Executive Officer