Agenda of Council - Monday, 13 February 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 12 December 2022 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:34pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

Procedural Motion

4121

RESOLVED (Esber/Wearne)

That the meeting be adjourned for a short recess.

Note: The meeting was adjourned at 6:40pm for a short recess due to technical difficulties.

The meeting resumed at 6:52pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Paul Noack, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Georgina Valjak, Donna Wang and Lorraine Wearne.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

Procedural Motion

4122

RESOLVED (Esber/Wearne)

(a) That the request from Cr Siviero for partial attendance for the Ordinary Council Meeting dated 12 December 2022 be accepted and noted;

(b) That Council accept the apologies of Councillor Mclean due to personal reasons be accepted and leave of absence granted and;

(c) Further, that the request to attend the Ordinary Council Meeting dated 12 December 2022 via remote means submitted by Councillor Humphries due to personal reasons, be accepted.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 5 December 2022

4123

RESOLVED (Garrard/Noack)

That the minutes be taken as read and be accepted as a true record of the Meeting.

7. DISCLOSURES OF INTEREST

Councillor Noack declared a less than significant non-pecuniary interest on Item 14.1 – Play Equipment as he agreed to Chair the inaugural meeting of the Wentworth Point Neighbourhood Association (Association) to kick-start the meeting process for the area. He was never elected as Chairperson or President of the Association and has resigned from the Association. The Notice of Motion does not benefit the Association so there is no conflict.

8. Minutes of the Lord Mayor

8.1

SUBJECT PHIVE wins Project of the Year at Boomtown! 2022

REFERENCE F2022/00105 - D08802617

REPORT OF Lord Mayor, Councillor Donna Davis

4124

RESOLVED (Davis/Prociv)

(a) That Council note that PHIVE, the City of Parramatta’s new community, cultural and civic centre, has won Community Project and Project of the Year Awards at the Western Sydney Leadership Dialogue’s Boomtown! 2022 Property & Infrastructure Awards; and

(b) Further, that Council congratulate past and present staff, councillors and project partners who have contributed to delivering PHIVE.

8.2

SUBJECT Local Government NSW Excellence in the Environment Awards

REFERENCE F2022/00105 - D08802652

REPORT OF Lord Mayor, Councillor Donna Davis

4125

RESOLVED (Davis/Bradley)

(a) That Council note the City of Parramatta has been recognised at the 2022 Local Government NSW Excellence in the Environment Awards for our Electric Vehicle and Smart LED Streetlight projects;

(b) That Council congratulate staff who have been recognised as leaders in environmental planning and performance in NSW; and

(c) Further, that Council write to all Federal Members of Parliament across the LGA to advise them of these achievements.

Note: Councillor Siviero joined the meeting at 7:05pm.

8.3

SUBJECT Launch of Dowry Abuse and South Asian Populations in Australia Report

REFERENCE F2022/00105 - D08802664

REPORT OF Lord Mayor, Councillor Donna Davis

4126

RESOLVED (Davis/Wang)

(a) That Council note the release of the City of Parramatta-led report, Dowry Abuse and South Asian Populations in Australia, which includes detailed research into dowry abuse and its impact on local communities;

(b) That Council acknowledges the significance of the report’s findings and calls for increased recognition and action in response to dowry abuse at a local, state and national level;

(c) That Council thank the researchers who authored the Report, including Dr. Tinashe Dune, Julianna Nkrumah, Sharmila Falzon. Kittu Randhawa, Hina Khan, Tamima Raham and Ritesh Chimoriya; and

(d) Further, that a copy of the Report be sent to relevant State and Federal Ministers, Local, State and Federal Members of Parliament within the Local Government Area and Mayors of neighbouring Local Government Areas.

9. Public Forum

9.1

SUBJECT PUBLIC FORUM 1: For Notice of Motion Item 14.1 Play Equipment

REFERENCE F2022/00105 - D08799064

FROM Kaitlyn Zhang – Written Submission

Dear Lord Mayor and Councillors

I wish to express my concerns in relation to item 14.1 Play Equipment. As a parent of 2 toddlers (3 years old and 4 years old), I agree we do need a playground in Wentworth Point, however, the location in the motion is the poorly chosen one. The area in front of the library is almost the only open space left for the locals (both adults and children) to access 24/7 to take a break from their apartment, the area is fairly small, when there are more than 5 kids playing there after school already feel so congested.

The most important concern is the safety concern, the area is very close to the main road, I've witnessed multiple near-miss accidents there, one time I saw a kid almost run over by the bus there! When I get off the bus I often have to ask those kids to play closer to the library door because it's just too dangerous. If the council decide to build the playground there, it's just like the accident waiting to happen, just a matter of time. Not to mention we have a fair bit of reckless drivers in this area.

The person who initiated this motion might be with good intentions, however, they already knew the risks (extremely high and highly likely) but were still willing to place the community (especially the vulnerable ones, the little kids) in this situation, I believe they either not live in the area or don't have the kids (or not genuinely care about the children). If this motion, unfortunately, goes ahead and I wish if there is any unfortunate event occurs, those who initiated should hold the legal responsibility (because they knew this will happen).

I have no idea who you consulted with, but for those residents who live on top of the library, the noise will be unbearable. Yes, the noise level might meet the legal requirement during the daytime, but their quality of life will drop significantly, especially since most people are still WFH. We all love children, however, sometimes the kids' screamings (even the happy ones) are not so enjoyable to hear all the time. Plus, I presume the playground is accessible by the public 24/7, then who will monitor the noise level during the night time, should the resident call the police officer every single time when some kids decide to enjoy themselves at the playground? As per residents' feedbacks from that building, it's already so noisy during pm after school. Therefore, it is really inappropriate and inconsiderate to build a playground in that location, it will just make them feel like they are the prisoners of their own homes.

Overall, I agree we do need a playground desperately to accommodate thousands of young kids in the area, however, the open space in front of the library is definitely the poorly chosen one, it's not safe and creates the potential hazard with the unnecessary noise. Therefore I am against this motion and hope the Lord Mayor and the Councillors will listen to the community's voice and vote no to this motion.

Best Regards,

Kaitlyn Zhang

Wentworth Point Local Resident, Mum of 2 toddlers

STAFF RESPONSE

No staff response provided.

9.2

SUBJECT PUBLIC FORUM 2: For Notice of Motion Item 14.1 Play Equipment

REFERENCE F2022/00105 - D08799105

FROM Matt Weller – Written Submission

The notice of motion regarding play equipment in Wentworth Point begins with a letter addressed to Councillor Noack dated 15th November 2022, signed by Wentworth Point Neighbourhood Association Incorporated (WPNAI) amongst other signatories. I am a current member of WPNAI and can confirm Cr Noack is a committee member of WPNAI. I can also confirm that myself and other members have not received any request for input or feedback on this project.

I think it is improper for this association to claim that it is a representative body of the community nor does it even represent it’s own members as there was never any consultation. I also believe this poses a potential conflict of interest and should be disclosed for transparency purposes. This essentially means the councillor is writing a letter to himself.

Further, as confirmed by the P&C president, the architectural company was supplied by a developer. I believe this isn’t appropriate and isn’t following due process.

This submission is not designed to challenge parks & play areas, they are wonderful things however should be installed in safe areas, not next to busy roads and bus stops with high vehicle and pedestrian traffic. This letter aims to highlight the lack of transparency with WWP community groups and the potential conflicts of interest it raises.

I would like to confirm if Cr Noack is still a committee member for WPNAI since he chaired the WPNAI AGM meeting. And if he has resigned what was the date of resignation. (Redacted under cl4.11 of the Code of Meeting Practice).

I would also like to confirm with council staff what is council’s policy on councillor disclosures when there’s a potential conflict of interest? (Redacted under cl4.11 of the Code of Meeting Practice).

Further, I would like to understand why CoP council engaged with a specific design firm for the design of the playground without proper consultation? (Redacted under cl4.11 of the Code of Meeting Practice). CoP’s logo was on the design plans and it was said that CoP council was the client who engaged the firm. This does not follow due process.

If the CoP council did not commission this design work with said firm, I would like to seek confirmation from council staff whether it is normal process for a councilor to have this work commissioned on behalf of council without running it through council? (Redacted under cl4.11 of the Code of Meeting Practice).

Thank you.

Matt

STAFF RESPONSE

No staff response provided.

10. Petitions

10.1

SUBJECT Petition against the Development Application DA/902/2022 - Property: 10 Alma Street, Parramatta NSW 2150, Lot 9 DP 1226287

REFERENCE D08804279

FROM Dan Siviero

Petition against the Development Application DA/902/2022

Property: 10 Alma Street, Parramatta NSW 2150, Lot 9 DP 1226287

Proposal: Alterations and additions to the existing principle dwelling for a change of use to Health Consulting Room (osteopath/ sports medicine clinic) and retention of existing dwelling at the rear.

The below signatories oppose the Development Application on the following grounds:

1. The proposed change in use from residential to commercial is out of character with the surrounding residential properties;

2. The proposal is not compatible with the existing residential character of the area;

3. There is currently no commercial uses on the street and this Proposal would set an undesirable precedent;

4. The proposal is out of character with Alma Street which is part of the South Parramatta Conservation Area (under Parramatta LEP 2011);

5. The proposal fails to adequately take into account the local heritage listing of the subject property;

6. The property has not been maintained in accordance with heritage requirements which has created health concerns due to increased presence of pests and other vermin.

7. The proposal will significantly increase local traffic during operating hours (Monday- Friday 8am-7pm and Saturday 8am-Spm) making it difficult for local residents to access driveways to their properties and availability of on-street parking will be heavily restricted.

11. Rescission Motions

Nil

Procedural Motion

4127

RESOLVED (Esber/Prociv)

That Items 12.3, 12.4, 13.3, 13.4, 13.5, 13.6, 13.7, 13.11, 15.2, 16.1, 16.3 and 16.4 be resolved enbloc.

12. Reports to Council - For Notation

12.1

SUBJECT Fish Kill and Reducing Organic Matter in Waterways – Update

REFERENCE F2022/00105 - D08743667

REPORT OF Project Manager Legacy Asbestos

4128

RESOLVED (Noack/Darley)

(a) That the following report be received and noted.

(b) That Council be briefed on any recommendations made as a result of the current audit of Gross Pollutant Traps.

(c) Further, that Council report on the feasibility of supporting Streamwatch style water quality monitoring of some of its waterways of higher pollution risk.

Note: A question was taken on notice for this Item.

12.2

SUBJECT Workforce Diversity

REFERENCE F2022/00105 - D08739186

REPORT OF Executive Director, People Culture & Workplace

4129

RESOLVED (Pandey/Valjak)

(a) That the report be received and noted.

(b) Further, that a Councillor Workshop be conducted after the draft Traineeship Report is completed at the end of March or April 2023.

Note:

1. Cr Humphries left the Chamber via audio-visual means at 7:43pm.

2. A question was taken on notice for this item.

12.3

SUBJECT NSW Veterans Strategy

REFERENCE F2022/00105 - D08746827

REPORT OF Executive Director, People Culture & Workplace

4130

RESOLVED (Esber/Prociv)

That the report be received and noted.

12.4

SUBJECT Annual Code of Conduct Complaint Statistics Returned to the Office of Local Government

REFERENCE F2022/00105 - D08783961

REPORT OF Internal Ombudsman

4131

RESOLVED (Esber/Prociv)

That Council notes the Statistical Report on Code of Conduct Complaints relating to Councillors and the Chief Executive Officer for the period 1 September 2021 to 31 August 2022.

Note: This report was previously Item 16.2 on the agenda as a confidential item. The order of business was amended and this report is the new Item 12.4.

13. Reports to Council - For Council Decision

13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 9 November 2022

REFERENCE F2021/00521 - D08386278

REPORT OF Traffic and Transport Manager

4132

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Parramatta Traffic Committee held on 9 November 2022, provided at Attachment 1.

(b) That Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 9 November 2022 provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. item 2211 a1 Alfred Street from Eleanor Street, Rosehill to George Street, Parramatta – Proposed changes to Alfred Street Pedestrian and Cyclist Upgrade Stage 2

TfNSW has provided a letter of intent to Council stating that should suitable designs be prepared, consultation undertaken with the community and approved by TfNSW, the project would be eligible for construction funding through the NSW Government's Active Transport Program in 22/23 financial year. The minor changes as a result of this report can be accommodated within the existing Alfred Street Stage 2 budget. Accordingly, this proposal has no direct financial impact upon Council’s budget.

II. item 2211 A2 Kirby Street at Victoria Road, Rydalmere – Installation of an ‘All Traffic Left Only’ restriction

The estimated cost of the proposed ‘All Traffic Left Only’ restriction is $2,500 (Incl. GST). This project is 100% funded by Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in FY2022/23.

III. ITEM 2211 A3 BUNGAREE ROAD, BURRABOGEE ROAD AND BINALONG ROAD – PROPOSED RAISED PEDESTRIAN CROSSINGS FOR PENDLE HILL HIGH SCHOOL

The proposed raised pedestrian crossings are to be constructed by School Infrastructure NSW as part of the redevelopment of Pendle Hill High School at no cost to Council. Therefore, this proposal has no direct financial impact on Council’s budget.

V. ITEM 2211 A5 Caroline Chisholm Drive and Hillcrest Avenue, Winston Hills – Installation of speed cushions

The cost estimate for the proposed speed cushions on all approaches to the roundabout at the intersection of Caroline Chisholm Drive and Hillcrest Avenue is $16,000. This project is 100% funded by the 2022/23 Australian Government Black Spot Program. Accordingly, there will not be any direct impact on Council’s budgets.

VI. ITEM 2211 A6 ADA STREET, HARRIS PARK – PROPOSED ROAD CLOSURE FOR CHRISTMAS IN LITTLE INDIA

Business item. The information regarding the proposed special event be received and noted. This item has no direct financial impact on Council’s budget.

(c) Further, that progress and the making of a funding application for Item IV 22/1 Dunlop Street Cycleway, Epping, be deferred for a briefing with Epping Ward Councillors.

Note: Councillor Humphries returned online.

13.2

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 9 November 2022

REFERENCE F2021/00521 - D08386294

REPORT OF Traffic and Transport Manager

4133

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 9 November 2022, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 9 November 2022 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

I. ITEM 2211 B1 Hill Road, Wentworth Point – Update on the proposed improvements on Hill Road, Wentworth Point

This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this matter has no financial impact upon Council's budget.

II. ITEM 2211 B2 Proposed Guidelines for Electric Vehicle Charging Infrastructure on Council Land

This report provides guidelines for the installation of electric vehicle charging stations within the Parramatta LGA. It does not recommend any specific projects. Accordingly, there is no direct financial impact on Council’s budget.

III. ITEM 2211 B3 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There are no financial implications to Council as a result of this report

13.3

SUBJECT Post Exhibition: Investment Policy

REFERENCE F2022/00105 - D08663052

REPORT OF Policy Officer

4134

RESOLVED (Esber/Garrard)

(a) That Council notes that no submission was received following public exhibition of the draft Investment Policy.

(b) Further, that Council adopts the Investment Policy attached to this report.

Note: A question was taken on notice for this item.

13.4

SUBJECT Post Exhibition: Adoption of Local Orders Policy

REFERENCE F2022/00105 - D08649425

REPORT OF Policy Officer

4135

RESOLVED (Esber/Garrard)

(a) That Council receive and note the submissions received following public exhibition of the draft Local Orders Policy.

(b) Further, that Council adopt the draft Local Orders Policy as attached to this report.

13.5

SUBJECT Draft Removal of Printed Promotional Materials Policy for Public Exhibition

REFERENCE F2022/00105 - D08734017

REPORT OF Policy Officer

4136

RESOLVED (Esber/Garrard)

(a) That the draft Removal of Printed Promotional Materials Policy be placed on public exhibition for a period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Removal of Printed Promotional Materials Policy for public exhibition to give effect to Council’s resolution.

13.6

SUBJECT Policies for Rescission: Community & Stakeholder Engagement Policy

REFERENCE F2022/00105 - D08765430

REPORT OF Policy Officer

4137

RESOLVED (Esber/Garrard)

That Council approves the rescission of the Community & Stakeholder Engagement Policy (Policy 335).

13.7

SUBJECT Provision of Joint Delegated Authority to the Lord Mayor and Chief Executive Officer over the Christmas / New Year Period

REFERENCE F2022/00105 - D08758330

REPORT OF Governance Project Officer

4138

RESOLVED (Esber/Garrard)

(a) That, in accordance with Section 226(d) and Section 377(1) of the Local Government Act 1993, Council delegate authority to the Lord Mayor to exercise the powers, duties and functions of the Council during the Recess Period, being Tuesday, 13 December 2022 until Monday, 13 February 2023;

(b) That, in accordance with Section 377 of the Local Government Act 1993, Council delegate authority to the Chief Executive Officer to exercise the powers, duties and functions of the Council during the Recess Period, being Tuesday, 13 December 2022 until Monday, 13 February 2023; not including functions listed under Section 377(1) from (a) to (u).

(c) Further, that in the event that the Lord Mayor and Chief Executive Officer are required to deal with important or urgent business of the Council during the Recess Period, the process for calling a Delegated Authority Meeting as detailed in the report be followed.

13.8

SUBJECT Popup Cycleway at Wigram Street, Harris Park

REFERENCE F2022/00105 - D08649905

REPORT OF Project Officer Transport

4139

RESOLVED (Siviero/Prociv)

(a) That Council conducts a public consultation on the proposal, including the design options (detailed in Attachments 1 and 2), to convert the temporary Wigram Street Pop-up cycleway in Harris Park to a permanent cycleway.

(b) That public consultation for the proposal be held for a minimum period of 28 days.

(c) Further, that the outcomes of public consultation of the plans be reported to the Parramatta Traffic Committee with a report back to Council.

13.9

SUBJECT Exhibition of Housekeeping Amendment to City of Parramatta (Outside CBD) Development Contributions Plan 2021

REFERENCE F2022/00230 - D08744883

REPORT OF Senior Project Officer Infrastructure Planning

4140

RESOLVED (Esber/Garrard)

(a) That Council endorses the “Draft City of Parramatta (Outside CBD) Development Contributions Plan 2021 (Amendment No. 1)” provided at Attachment 1 for public exhibition.

(b) That the draft Plan be publicly exhibited for a minimum period of 28 days.

(c) That Council delegates authority to the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan making process.

(d) Further, that Council commences a broader review of the Works Program outlined in the Outside CBD Development Contributions Plan.

13.10

SUBJECT Boundary amendment between Sydney Olympic Park and Wentworth Point

REFERENCE F2022/00105 - D08766430

REPORT OF Senior Project Officer Place Services

4141

RESOLVED (Noack/Siviero)

(a) That Council endorses the proposed boundary amendment between Sydney Olympic Park and Wentworth Point.

(b) Further, that Council submits the proposed boundary amendment request to the NSW Geographic Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

13.11

SUBJECT Draft Shannons Paddock Masterplan

REFERENCE F2022/00105 - D08766504

REPORT OF Senior Open Space and Natural Resource Officer

4142

RESOLVED (Esber/Garrard)

(a) That the draft Shannons Paddock Landscape Masterplan Report (Attachment 1) be placed on public exhibition for 28 days in the City of Parramatta Library, Council’s Customer Service Centre and on Council’s website.

(b) That temporary signage be placed at Shannons Paddock advising of the public exhibition period.

(c) That community groups, adjoining residents and members of the community who previously provided contact details for further project updates be directly notified of the exhibition period.

(d) Further, that a report back to Council be prepared upon completion of the public exhibition period.

13.12

SUBJECT Planning Agreement relating to the Telopea Estate State Significant Development Application

REFERENCE F2022/00105 - D08785531

REPORT OF Team Leader Land Use Planning; Senior Development Manager

4143

RESOLVED (Garrard/Esber)

(a) That Council supports the revised letter of offer (Attachment 2) dated 27 September 2022 from Frasers Property Australia, with the exception to the following matters:

i. A capped value for costs of works for all items.

ii. The inclusion of Items 8, 12 and 13 in Table 1 of this report in their current form.

(b) That Council approves the following terms to be included in any draft Planning Agreement:

i. For all items, with the exception of the library and community centre, are delivered as works in kind, in line with development and with no financial value cap assigned;

ii. That subject to an agreed scope and cost estimate, Frasers deliver a warm shell new library and community centre of a minimum of 4,150sqm and associated car parking;

iii. That subject to an agreed scope and cost estimate, Frasers provide a monetary payment to Council upon issue of a consent of the first development application within the concept area, towards the full fit out of the library and community centre and associated parking;

iv. The existing Dundas Library and other community facilities at 21 Sturt Street will remain open until a new library and community facility is fully operational;

v. The sale of 21 Sturt Street, in accordance with section 30 of Land Acquisition (Just Terms Compensation) Act 1991, is conditioned on the dedication of new stratum to Council and the delivery of a warm shell library and community centre and associated car parking and the payment of funds (upfront) for future fit out of facility;

vi. Removal of items ‘12’ and ’13’ Elyse Street link in Table 1 unless there is significant redesign of these items;

vii. Removal of item ‘8’ New Marshall Road in Table 1, unless evidence is submitted that indicates that it provides wider community benefits and does not solely service the development itself;

viii. That traffic items 7, 9 and 10 in Table 1 that require Transport for NSW approvals as part of the SSD Application process, if not obtained, then Council shall receive an agreed equivalent in monetary contribution; and

ix. The value of the Planning Agreement, excluding the land transactions, be equal to or more than the equivalent in development contributions payable.

x. A monetary contribution of $750,000 to be paid to Council by Frasers for the upgrade of the public domain of Adderton Road shops. In the event of current or future development consents being activated on the site, Council may redirect the contribution to other public domain works in Telopea.

(c) That Council notes the importance of a timely resolution of the matter and is committed to working with Frasers and LAHC to endorse a draft Planning Agreement prior to any consent being issued by the Minister for Planning on the State Significant Development Application.

(d) That any monetary contributions received by Council for the fit out of the new library and community centre in Telopea be invested in line with Council’s Financial Investment Policy and allocated for the sole purpose of the fit out of the new library and community centre in Telopea.

(e) That Council provide delegated authority to the CEO to:

i. negotiate based on the terms outlined in part (a) and (b) of this resolution;

ii. endorse the legal drafting of a draft Planning Agreement if favourable terms are met;

iii. to request payment of costs incurred by Council in the negotiations of the past and current Letter of Offers;

iv. to publicly exhibit the draft Planning Agreement for a minimum period of 28 days; and

v. to report back to Council on the outcomes of the public exhibition.

(f) Further that, in the event that a draft Planning Agreement is not agreed between the parties, that Council request the NSW Department of Planning and Environment and the Minister for Planning and Homes, the following:

i. Development contributions apply to any Stage 1A consent issued in accordance with the Parramatta s94 Development Contributions Plan Amendment 5 (2017);

ii. Development contributions apply to any future Concept Area development applications in accordance with the Parramatta (Outside CBD) Contributions Plan 2021 (or future plans that may apply);

iii. That no offsets from payment of Development Contributions are granted for any publicly dedicated item to Council;

iv. Council must agree to taking any item intended to be dedicated;

v. That Council’s land at 21 Sturt Street be removed from the SSD Application; and

vi. If, in the event, 21 Sturt Street is included for the purposes of residential development and roadway as part of the SSD application, Council will seek formal commencement of the compulsory acquisition process.

In accordance with section 375A of the Local Government Act a Division of votes is recorded in this planning matter.

The report moved by Councillor Garrard and seconded by Council Esber was CARRIED UNANIMOUSLY.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Humphries, Noack, Pandey, Prociv, Siviero, Valjak, Wang and Wearne.

Note: A question was taken on notice for this Item.

13.13

SUBJECT DEFFERED ITEM: Exhibition Outcomes - Draft Planning Proposal, Draft Site-Specific DCP and Draft Planning Agreement - Holdmark Sites (Melrose Park South) (Deferred from 5 December 2022 Council Meeting)

REFERENCE F2022/00105 - D08793771

APPLICANT/S Holdmark Property Group

OWNERS Holdmark Property Group

REPORT OF Senior Project Officer

4144

RESOLVED (Garrard/Valjak)

(a) That Council receives and notes the submissions made during the exhibition of the Planning Proposal, draft Site-Specific Development Control Plan (DCP), and draft Planning Agreement and Council officer responses to the issues raised (refer to Attachment 1).

(b) That Council approve the updated Planning Proposal for finalisation (refer to Attachment 1) that seeks to amend Parramatta Local Environmental Plan 2011 as follows:

1) Rezone 112 Wharf Road, 32 Waratah Street, Melrose Park and 82 Hughes Avenue, Ermington from IN1 General Industrial to part R4 High Density Residential and part RE1 Public Recreation.

2) Rezone 30 Waratah Street, Melrose Park from IN1 General Industrial to RE1 Public Recreation.

3) Amend the maximum building height on the East Site and West Site from 12m to a combination of 25m (6 storeys), 34m (8 storeys), 68m (20 storeys, and 77m (22 storeys) on each site.

4) Amend the Floor Space Ratio on the East Site from 1:1 to 2.74:1 (net).

5) Amend the Floor Space Ratio on the West Site from 1:1 to 2.46:1 (net).

6) Insert a site-specific provision in Part 6 Additional local provisions – generally of Parramatta Local Environmental Plan 2011 and amending the Additional Local Provisions map to include the East Site and West Site to ensure:

(a) That design excellence provisions be applicable to buildings with a height of 55m and above and appoint a Design Excellence Panel to provide design advice for all development applications within the subject sites. Floor Space Ratio and height of building bonuses are not to be awarded on any development lot.

(b) A minimum of 1,000m2 of non-residential floor space is to be provided across the East and West Sites to serve the local retail and commercial needs of the incoming population.

7) Amend the Land Reservation Acquisition map to reflect areas of open space to be dedicated to Council and insert provisions into the Parramatta Local Environmental Plan 2011 to ensure that the number of dwellings approved at the development application stage aligns with the required infrastructure identified by Council in the Transport Management and Accessibility Plan (TMAP).

8) Insert provisions into the Parramatta Local Environmental Plan 2011 requiring the Planning Secretary to be satisfied that all State public infrastructure needs (including transport and schools) are met before development can proceed.

9) Insert provisions into Parramatta Local Environmental Plan 2011 to ensure that the new planning controls do not take effect on the subject sites prior to the local infrastructure identified in the local Planning Agreement being secured by way of an executed Planning Agreement between Council and the Applicant.

10) Amend Schedule 1 Additional Permitted Uses of Parramatta Local Environmental Plan 2011 to permit ‘food and drink’ premises in the R4 High Density Residential zone as identified on the new Additional Permitted Uses map.

(d) That Council approve the Site-Specific DCP at Attachment 1.

(e) That Council approve the Planning Agreement at Attachment 2, and the Chief Executive Officer be authorised to sign the Planning Agreement on behalf of Council.

(f) That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation of the Planning Proposal, DCP and Planning Agreement.

(g) That Council note the advice of the Local Planning Panel dated 15 November 2022 which is consistent with the above Council officer recommendation.

(h) That the applicant be encouraged to provide 5 -10% affordable housing, consistent with Council policy, at the development application stage.

(i) Further, that Council encourage the Government of the day to fully fund the Parramatta Light Rail Stage 2 Project.

In accordance with section 375A of the Local Government Act a Division of votes is recorded in this planning matter.

The report moved by Councillor Garrard and seconded by Councillor Valjak was CARRIED.

DIVISION A division was called, the result being:-

AYES: Councillors Esber, Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne.

NOES: Councillors Bradley, Darley, Davis and Prociv.

Note: A question was taken on notice for this Item.

Procedural Motion

4145

RESOLVED (Esber/Garrard)

That the meeting be adjourned for a short recess.

Note: The meeting was adjourned at 8:42pm for a short recess.

The meeting resumed at 8:58pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Paul Noack, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

14. Notices of Motion

14.1

SUBJECT Play Equipment (Staff response included)

REFERENCE F2022/00105 - D08788666

FROM Councillor Paul Noack

4146

RESOLVED (Noack/Siviero)

That Council defer consideration of this matter to allow Council Officers to discuss with the three (Wentworth Point Neighbourhood Association Inc, Wentworth Point Peninsular Town Team Inc. and Wentworth Point Public School Parents and Citizens Association) community organisations who are named in the letter addressed to Councillor Noack.

Note: A question was taken on notice for this item.

15. Questions with Notice

15.1

SUBJECT Model Social Media Policy

REFERENCE F2022/00105 - D08783461

FROM Councillor Kellie Darley

QUESTION

Has any advice been received from the Office for Local Government regarding the validity of discussing the Model Social Media Policy in closed session? If so, what was that advice?

CHIEF EXECUTIVE OFFICE STAFF RESPONSE

1. Advice has been received from the Office of Local Government (OLG) regarding consideration of the Item 14.1 - OLG Model Social Media Policy at the Council Meeting of 10 October 2022. A copy of all correspondence that has been exchanged in relation to this matter has been circulated to all Councillors under separate cover.

2. Although the meeting was not correctly closed to members of the public, the Chief Executive Officer is comfortable that the meeting moved into closed session for a number of reasons, including the attendance of Council’s external lawyer to provide advice to Councillors. It is noted that in accordance with clause 374 of the Local Government Act 1993, proceedings of a meeting of a Council are not invalidated because of a failure to comply with [the] Code [of Meeting Practice].

3. Staff support training being provided to Councillors in relation to Part 14 of the Code – Closure of Meetings to the Public. In this regard, Councillors are requested to contact Governance to arrange training on this aspect, or any other aspect of the Code of Meeting Practice.

15.2

SUBJECT Questions Taken on Notice - 5 December 2022 Council Meeting

REFERENCE F2022/00105 - D08795937

REPORT OF Governance Manager

Item 13. 5 Exhibition Outcomes – Draft Planning Proposal, Draft Site – Specific DCP and Draft Planning Agreement – Holdmark Sites (Melrose Park South)

During discussion on Item 13.5 Draft Planning Proposal, Draft Site – Specific DCP and Draft Planning Agreement – Holdmark Sites (Melrose Park South), Councillor Siviero asked the following question:

Do we have a breakdown of how many submissions we received on our side of Wharf Road versus our neighbouring Council, City of Ryde?

Executive Director City Planning and Design:

26 of the 70 submissions that provided addresses were from addresses within the City of Ryde LGA, this includes the submission from the City of Ryde Council.

Stage 2 of the Light Rail

Council Garrard asked the following question:

Can staff find out what is the Labor Government’s position on Stage 2 of the Light Rail?

Executive Director City Planning and Design:

The understanding of Council staff is that the NSW Labor Party does not currently have a position on funding for PLR Stage 2.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

4147

RESOLVED (Esber/Green)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Business Case - Riverside Theatres Redevelopment. (D08694567) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

2 RFP 30/2019 - Smart Parking. (D08771272) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

3 LATE REPORT: Maintenance, Management of Multi-level Carparks and Cash Collection Services - Tender Exemption. (D08794997) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

Procedural Motion

4148

RESOLVED (Esber/Prociv)

That Items 16.1, 16.3 and 16.4 be resolved enbloc.

16.1

SUBJECT Business Case - Riverside Theatres Redevelopment

REFERENCE F2022/00105 - D08694567

REPORT OF Riverside Theatre Director

4149

RESOLVED (Esber/Prociv)

(a) That Council approve the Riverside Redevelopment Strategic Business Case (Attachment 1) including the updated Project Plan and Development Budget.

(b) That Council notes the Project has an updated cost estimate of $188.02M, inclusive of a $12.5M budget provision for riverfront public domain works.

(c) That Council approve the Riverside Redevelopment Project as a major capital works project within Council’s Property Development Group Portfolio.

(d) That Council extend the date the $134.1M, held as ring fenced funds for the Project, made up of the $34.1M balance held in the Cultural Fund and $100M from the sale proceeds of the Powerhouse Parramatta site and held exclusively for the Riverside Redevelopment within Council’s Property Reserve, from June 30, 2023 until 31 December 2023 to cover the completion period for the future Design Competition.

(e) Further, that Council delegate authority to the Chief Executive Officer to undertake a Design Excellence Competition with a budget of $1.15M, with the competition to be funded from the ring-fenced funding held within Council’s Property Reserve.

16.3

SUBJECT RFP 30/2019 - Smart Parking

REFERENCE F2022/00105 – D08771272

REPORT OF Place Manager

4150

RESOLVED (Esber/Prociv)

Recommendation:

(a) That Council reject all proponents for the Smart Parking Project.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council note that this program of works will be incorporated into full tender for Council’s parking meters and facilities.

16.4

SUBJECT LATE REPORT: Maintenance, Management of Multi-level Carparks and Cash Collection Services - Tender Exemption

REFERENCE F2022/00105 – D08794997

REPORT OF Paid Parking & Contracts Manager

4151

RESOLVED (Esber/Prociv)

Recommendation:

(a) That Council, pursuant to section 55(3)(k) of the Local Government Act 1993, exempts the tendering requirements for the maintenance, management of multi-level carparks and cash collection services from the tendering requirements of the Act due to this case being an emergency, and appoint Point Parking for a year commencing in February 2023.

(b) Further that, Council delegates authority to the Chief Executive Officer to finalise and execute all necessary documents.

Procedural Motion

4152

RESOLVED (Wearne/Esber)

That Council resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1, 16.3 and 16.4.

Procedural Motion

4153

RESOLVED (Wearne/Siviero)

That Item 12.4 - Annual Code of Conduct Complaint Statistics Returned to the Office of Local Government report be recommitted to the Chamber for discussion.

12.4

SUBJECT Annual Code of Conduct Complaint Statistics Returned to the Office of Local Government

REFERENCE F2022/00105 - D08783961

REPORT OF Internal Ombudsman

RESOLVED (Darley/Wearne)

That Council notes the Statistical Report on Code of Conduct Complaints relating to Councillors and the Chief Executive Officer for the period 1 September 2021 to 31 August 2022.

Note: Questions were taken on notice on this Item.

18. CONCLUSION OF MEETING

The meeting terminated at 9:25pm.

THIS PAGE AND THE PRECEDING PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Monday, 12 December 2022 AND CONFIRMED ON Sunday, 25 December 2022.

Chairperson

Council 13 February 2023 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Minutes of Audit Risk and Improvement Committee Meeting held on 12 August 2022 and 6 October 2022

REFERENCE F2022/00105 - D08776935

REPORT OF Coordinator Internal Audit

csp theme: FAIR

PURPOSE:

The Audit Risk and Improvement Committee (ARIC) met on 12 August 2022 (ordinary meeting) and 6 October 2022 (special meeting to consider Council’s audited Annual Financial Reports). This report provides a summary of the key discussion points of the meetings for Council’s notation.

RECOMMENDATION

That Council notes the minutes of the Audit Risk and Improvement Committee meetings as provided at Attachment 1 and Attachment 2.

BACKGROUND

1. Council’s Audit Risk and Improvement Committee (ARIC) comprises of members appointed by the Council. The members of the ARIC currently include two (2) Councillors and three (3) independent external members.

2. The Chief Executive Officer, Council’s Auditors and other Council Director(s) and Manager(s) are invited to attend the ARIC meetings as observers. This approach is consistent with the Internal Audit Guidelines issued by the Office of Local Government (then Division of Local Government) in September 2010.

3. The ARIC meets five (5) times a year with four (4) ordinary meetings and one (1) special meeting to consider Council’s audited Annual Financial Reports.

4. Under the ARIC’s Charter, all meeting minutes are required to be reported to Council. This report provides both a full copy of the minutes and a summary of the key discussion points of the ARIC meetings held on 12 August 2022 and 6 October 2022.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 12 August 2022

5. Matters arising and action items from minutes of previous meetings were presented.

6. The Executive Director Property & Place presented an overview of the Parramatta Square and major project including extreme/significant risks. The presentation also included the Parramatta Square Financials and an update of the Leisure and Aquatic Centre.

7. The CEO of Civic Risk Mutual (Andrew Armitstead) presented the Council’s insurance arrangements with Civic Risk Mutual (CRM). The key highlights were:

a. CRM Structure and Governance

b. Financial Information - Snapshot June 2022

c. What CRM Covers

d. Member Training & Support

e. Claims Management

8. The WHS & Wellbeing Manager (Paul Willingham) presented the WHS Annual Report. The key highlights were:

a. Incident Reporting

b. Recovery at Work and Workers Compensation

c. Health and Wellbeing (Access EAP Service Usage)

d. WHS & Wellbeing Initiatives

e. WHS Significant lessons learnt

f. Working from home - workers compensation liability

9. The Internal Ombudsman provided an overview of the activities that were undertaken by the Internal Ombudsman Shared Service (IOSS) with City of Parramatta in the period from 1 April 2022 to 30 June 2022, including:

a. Summary of the complaints received, and advice provided

b. Summary of the investigations conducted

c. Education activities conducted

d. Probity advice provided

e. Policy review and development

f. Promotion and media activities

g. Code of conduct matters

h. Trends identified in matters reviewed or investigated

10. The Acting Head of IT (Jerome Pagitz) provided an overview of the Cyber Security Program. The overview included the status of the Multi-Factor Authentication implementation, Infrastructure Patching Management and Security Awareness Training.

11. The June 2022 YTD Finance Report which had been reviewed and approved by the Executive and Finance Committees was presented by the Chief Financial Information Officer and was noted by the Committee.

12. Nirupama Mani, Director (NSW Audit Office) provided an update on the Audit Office activities.

13. The audit program for FY2022 and proposed program for FY2023 was presented for review by the Committee. It was agreed that IT Disaster Recovery be added to the FY2022 Audit Program.

14. An update of the status of the FY2022 Internal Audit Program was provided to the Committee. An update was provided on the status of implementation of outstanding audit recommendations. The status of external audit, internal audit and IOSS recommendations was included.

15. The People Culture & Workplace Report and the Finance & Information Report which were presented to the Executive Team in July 2002 were included for the information of the Committee.

Meeting 6 October 2022

16. City of Parramatta Council’s draft 2021/22 Annual Financial Statements and the Audit Office Interim Management Letter with management responses were provided to the ARIC out of session prior to the 6 October 2022 meeting.

17. The Chief Financial Information Officer (John Angilley) distributed a hard copy of additional information to the accounts which included answers to queries from the Committee and highlighted the major impacts on the financial results.

18. John Angilley presented the accounts to the Committee and responded to queries raised by the Committee. Any changes required to the accounts were noted.

19. Nirupama Mani, Director (NSW Audit Office) highlighted the major points included in the Interim Management Letter and the Engagement Closing Report. There was only one high risk matter relating to lack of review of privileged user access across key business applications.

20. John Angilley indicated that the required changes to the account would be made and circulated to the Committee on Monday 10 October to endorse out of session.

CONSULTATION & TIMING

Meeting 12 August 2022

Stakeholder Consultation

21. The following stakeholder consultation has been undertaken in relation to this matt

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
5 September 2022	Risk & Audit Manager	No comment	Referred draft minutes to ARIC Chair	Risk & Audit Coordinator Internal Audit
6 September 2022	Chairperson of ARIC	Approved	Referred approved draft minutes to ARIC	Risk & Audit Coordinator Internal Audit
28 October 2022	Audit, Risk and Improvement Committee (ARIC)	Independent external member provided feedback.	Feedback incorporated in the minutes.	Risk & Audit Coordinator Internal Audit

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

28 October 2020

Councillor representatives on ARIC

No comment received from councilor representatives.

No further action.

Risk & Audit

Coordinator Internal Audit

Meeting 6 October 2022

Stakeholder Consultation

23. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
17 October 2022	Risk & Audit Manager	Manager made minor amendments on draft minutes.	Forwarded revised draft to ARIC Chair for comment.	Risk & Audit Coordinator Internal Audit
18 October 2022	Chairperson of ARIC	Approved	Forwarded approved final draft to ARIC members.	Risk & Audit Coordinator Internal Audit
31 October 2022	Audit, Risk and Improvement Committee (ARIC)	No feedback received from committee members.	Chairperson approved minutes accepted as final.	Risk & Audit Coordinator Internal Audit

Councillor Consultation

24. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

31 October 2020

Councillor representatives on ARIC

No comment received from councilor representatives.

No further action.

Risk & Audit

Coordinator Internal Audit

LEGAL IMPLICATIONS FOR COUNCIL

25. There are no legal implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

26. There are no financial implications associated with this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue	NIL
Internal Revenue
External Revenue
Total Revenue

Funding Source	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL

Steven Unkovic

Coordinator Internal Audit

Bruce Ferguson

Risk & Audit Manager

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩	Minutes ARIC Meeting 12 August 2022	6 Pages
2 ⇩	Minutes ARIC Meeting 6 October 2022	3 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 12.2

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.2

SUBJECT Investment Report for November 2022

REFERENCE F2022/00105 - D08794135

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of November 2022.

RECOMMENDATION

That Council receive and note the Investment Report for November 2022.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 30 November 2022 was $537.8m. The average portfolio holdings held throughout the month was $534.2m.

4. The majority of Council’s investment portfolio is in term deposits (74%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 8% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 30 November 2022.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate

Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate

FRNs: AusBond Credit FRN Index

CFS Global Credit Income Fund: AusBond Credit Index

NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly- actual return of 0.36% for November 2022 (or 4.51% on an annualised basis). Outperforming the monthly Ausbond bank bill index by 144 basis points on an annualised basis.

The TCorp Fund 2.83% actual for the month was the strongest performer. The gains this month were attributed to international shares (the MSCI World ex-Australia Index rising +6.69%) and domestic shares (the S&P ASX 200 Accumulation Index gained +6.58%). Also contributing to the gains was the exposure to fixed bonds (AusBond Composite Bond Index rose +1.55%).

The longer-term outperformance continues to be anchored by the handful of longer-dated deposits that were locked-in prior to the RBA’s rate cuts, as well as the FRNs locked in at attractive margins, boosted by the strategic sales implemented over the past few years.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of November 2022, the cumulative actual interest/income earned, was approximately $2.38m above the budget for the month, largely driven by the strong rebound of shares this month.

Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month, as was the case this month, with the TCorp Fund gaining $800k during the month.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

During November, unrealised capital gain valuations on Managed funds equated to approximately $957k. This gain has been capitalised and is included in the cumulative investment revenue shown in table 3.

The TCorp holding represents approximately 5.5% of Council’s total investment portfolio and returned 2.83% (monthly actual) during November. This equated to the TCorp valuation increasing by approximately $800.7k during the month.

The Fund should be looked at with a long-term view, with a minimum holding period of +7 years. Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

The CFS Global Credit fund accounts for around 2.5% of Council’s total investment portfolio. The Fund returned 1.12% (monthly actual) as the market valuation of the fund’s assets in global credit securities rebounded during the month.

10. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 19% of assets directed to medium term (2-5 years).

Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–2-year horizons given this is where the most attractive value can be found.

The following Investment transactions occurred during November 2022:

Table 5: Investment Maturities

Table 6: New Investment Purchases

During the month Council invested $22.7m, of which approximately $14m invested environmentally sustainable fossil fuel free deposits.

Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

11. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB+/BBB limits combined under Council’s investment policy.

12. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

As at the end of November 2022, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2)

13. Current Yields Councils Fixed Bonds are currently yielding between around 1.07%, with a weighted average maturity of 2.63 years.

The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +4-4.5% per annum, Council will continue to hold this fund.

Council’s term deposit portfolio (74% of the portfolio) was yielding 2.33% p.a. at month-end, with a weighted average duration of around 383 days or 1.05 years.

Despite more rate rises on the horizon, given an upward sloping deposit curve, maintaining a slightly longer duration position will continue to outperform (averaging) shorter durations. The deposit market has largely already factored in the current rate hike cycle, reflected by the flattening of the curve demonstrated by the longer-term tenors (+2yrs) over the past few months (the market is also factoring in a recession over coming years). Deposit yields remained relatively flat over the past month across most tenors.

New investments above 4¼-4½% p.a. now appear likely if Council can continue to place the majority of its surplus funds for terms of 12 months to 2 years.

Graph 2: Term Deposit Yields

14. Council engages Imperium Markets for assistance in all investment matters relating to advice, risk and portfolio weighting. Imperium monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation and the Investment Policy.

15. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached. (Attachment 2)

Certification of Investments

16. I hereby certify the investments for the month of November 2022 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Chief Financial and Information Officer

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 Nov 2022

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 30 Nov 2022

John Angilley

CFIO

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

19. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. As at 30^th November 2022, cumulative interest income exceeds the year-to-date budget by approximately 2.38m. This budget will be analysed as part of the December 2022 quarterly review. Council advisors, recommend caution before increasing interest income estimates, as exposure to domestic and foreign shares through the TCorp Long Term Growth Fund, can be extremely volatile.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph Nov 2022.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report -Nov 22 .pdf	35 Pages
3 ⇩	List of Council Investments by maturity Nov 2022.pdf	7 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 12.3

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.3

SUBJECT Investment Report for December 2022

REFERENCE F2022/00105 - D08826028

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of December 2022.

RECOMMENDATION

That Council receive and note the Investment Report for December 2022.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as at 31 December 2022 was $509.6m. The average portfolio holdings held throughout the month was $523.7m.

4. The majority of Council’s investment portfolio is in term deposits (75%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

6. The table below lists the diversified range of investments held by Council as at 31 December 2022.

Table 1: Summary of investment portfolio

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

7. Investment performance for the month. The investment portfolio reported a monthly- actual return of 0.04% for December 2022 (or 0.42% on an annualised basis). Underperforming the monthly Ausbond bank bill index by 256 basis points on an annualised basis.

The TCorp Fund (-3.06% actual) was the main detractor to performance this month, as Domestic and international shares fell.

8. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

9. Investment Revenue: As at the end of December 2022, the cumulative actual interest/income earned, was approximately $1.72m above the budget for the month, largely driven by the strong rebound of shares October and November 2022.

Advisors exercise caution given the volatility from the TCorp Long-Term Growth Fund during any month, as was the case this month, with the TCorp Fund falling by $891k during the month.

Table 3: Cumulative Interest table

Table 4: Managed Fund Valuations Capitalised

During December, unrealised capital loss valuations on Managed funds equated to approximately -$804k. This fall in valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

The NSW TCorp Fund accounts for 5½% of Council’s total investment portfolio. The Fund returned ‑3.06% (actual) during December. Domestic and international shares fell as the US Fed quashed any hopes of a pivot in terms of when they are likely to keep official interest rates at current elevated levels.

The CFS Global Credit fund 2½% of Council’s total investment portfolio. The Fund returned +0.61% (actual) in December, as the market valuation of the fund’s assets in global credit securities increased during the month.

10. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 18% of assets directed to medium term (2-5 years).

Where liquidity permits, Imperium recommend new surplus funds be directed towards 1–2-year horizons given this is where the most attractive value can be found.

The following Investment transactions occurred during December 2022:

Table 5: Investment Maturities

Table 6: New Investment Purchases

During the month Council invested $3.8m, all of which was invested in environmentally sustainable fossil fuel free deposits/Floating Rate Notes

Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

11. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity

*BBB-/BBB+ limits combined under Council’s investment policy.

12. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

As at the end of December 2022, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

A full list of counterparty holdings is available on page 9 of the Imperium comprehensive report (attachment 2)

13. Current Yields Councils Fixed Bonds are currently yielding between around 1.09%, with a weighted average maturity of 2.73 years.

Council’s term deposit portfolio (75% of the portfolio) was yielding 2.33% p.a. at month-end, with a weighted average duration of around 366 days or 1 years.

New investments above 4¼-4½% p.a. now appear likely if Council can continue to place the majority of its surplus funds for terms of 12 months to 2 years.

Graph 2: Term Deposit Yields

15. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Imperium comprehensive report attached (Attachment 2).

Certification of Investments

16. I hereby certify the investments for the month of December 2022 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Chief Financial and Information Officer

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 Dec 2022

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Imperium Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 31 Dec 2022

John Angilley

CFIO

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

19. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. As at 31^st December 2022, cumulative interest income exceeds the year-to-date budget by approximately $1.72m. This budget will be analysed as part of the December 2022 quarterly review. Council advisors, recommend caution before increasing interest income estimates, as exposure to domestic and foreign shares through the TCorp Long Term Growth Fund, can be extremely volatile. At this point in time, it is estimated that the investment interest forecast will favourably increase by approximately $3m.

Bruce MacFarlane

Tax and Treasury Accountant

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph Dec 2022.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report -Dec 22 .pdf	32 Pages
3 ⇩	List of Council Investments by maturity Dec 2022.pdf	7 Pages

REFERENCE MATERIAL

Item 12.4 - Attachment 1

Attachment A - PLR Stage 2 EIS Submission

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.4

SUBJECT Parramatta Light Rail Stage 2 - Environmental Impact Statement (EIS) Submission by Council

REFERENCE F2022/00105 - D08831135

REPORT OF Project Officer

CSP THEME: ACCESSIBLE

workshop/briefing date: Nil

PURPOSE:

For Council to consider the submission made to the Department of Planning and Environment on the Parramatta Light Rail Stage 2 Environmental Impact Statement.

RECOMMENDATION

(a) That Council notes the submission (Attachment A) provided to the Department of Planning and Environment on the Parramatta Light Rail (PLR) Stage 2 Environmental Impact Statement (EIS), noting that the submission strongly supports the delivery of PLR Stage 2 (the Project) and includes the following key matters for consideration:

1) Council supports the alternate light rail alignment to the south of the Sekisui site, but only if the light rail stop adjacent the Ferry Wharf is retained, a spur line is constructed along Hill Road to near the Ferry Wharf, and a full width active transport link (ATL) is constructed by the Project enabling works between the bridge ATL and the Ferry Wharf.

2) The EIS should rule out bridge construction methods which do not meet the design principles. In accordance with the Secretary’s Environmental Assessment Requirements (SEARs) for PLR Stage 2 the bridge structures in the Project should be design-led, and not be left solely to the main infrastructure design and construct process.

3) Council recommends to TfNSW the provision of green track, permeable paving and wire-free running in green space and business areas as detailed in the submission.

4) The Project should place significant design-led emphasis on mitigating the impacts of site cut and fill, to ensure that the community retains convenient pedestrian crossing points over and across the light rail line, for example, in Boronia Street.

5) The EIS Chapter 22 waste management strategy has a target of 100% of clean/usable excavation spoil diverted from landfill, and maximising reuse of spoil on site. The EIS impact assessment of not managing spoil appropriately is wholly inadequate, in that it omits the impact on public pathways, roads, parks, and the like from the retention of an estimated 73,000 cubic metres of spoil. Direct construction evidence from Stage 1 of the PLR demonstrates the adverse and unsafe outcomes of this numeric approach.

6) The EIS planning approval must have a condition requiring Secretary approval of a TfNSW detailed cut and fill strategy which justifies on a positive public domain outcome basis, the amount and location of spoil to be retained along the alignment, not as a set percentage of retention on site. This work can be carried out by TfNSW and stakeholders as part of the urban design requirements report or incorporated into pre-main-tender processes to provide reasonable certainty for tenderers.

7) The EIS planning approval should incorporate, in accordance with the SEARs, a condition requiring that all spoil retention during the design and construct phase of the Project be based on a design led process with a positive public domain outcome basis.

8) TfNSW should create a community reference group which includes representation from residents and businesses in suburbs along the alignment, the purpose of that reference group being in part to advise TfNSW and contractors of construction impacts, and to respond to TfNSW with recommendations to any contractor request for night work and/or noise intensive work.

9) Council recommends that the protection of residential amenity during light rail operation be a strong focus of the EIS, employing world class practices to minimise ground-borne vibration, ground-borne noise and airborne noise from rail operation. This is particularly relevant where the track runs through existing green spaces.

10) TfNSW develop within PLR Stage 2 a suitable track insert to assist the Project to provide seamless, coherent, visible, and safe pedestrian and cycle access throughout and adjacent to the PLR corridor.

11) The Project not worsen existing flood impacts along the alignment, and stormwater upgrade works be the subject of close engagement between TfNSW and Council, to avoid duplication of work and unnecessary cost.

12) The loss of existing street parking during construction, and permanently, particularly in Wentworth Point, with little requirement for effective management of worker vehicles.

13) There is no clear strategy to manage residual land, particularly to offset impacts of loss of parking along the route.

14) The EIS canvasses sea level rise across the life of the Project. Wentworth Point is presently significantly impacted by stormwater events at relatively low rainfall levels. The Project should not construct elevated track embankments which may divert storm water or sea level rise into the residential area of the suburb.

15) Stage 2 of the PLR proposes to remove over double the number of trees than Stage 1. The EIS Addendum report should outline measures to preserve mature canopy, and provide full justification for tree removal in a tree register along with possible design mitigation measures.

BACKGROUND

1. The Department of Planning and Environment (Department) publicly exhibited the Environmental Impact Statement (EIS) for Parramatta Light Rail (PLR) Stage 2 from 9 November to 16 December 2022, including a small extension of the exhibition period at Council’s request, via a Lord Mayoral Minute.

2. Council officers were provided with a copy of the EIS and technical papers and asked to provide subject matter expertise feedback on their findings.

3. The Parramatta Light Rail Stage 2 Advisory Committee (which includes a number of Councillors, and community representatives from along the alignment) were provided with a copy of the EIS and undertook a tour of the alignment to consider key issues.

4. A Council officer submission was provided to the Department by the deadline of 16 December 2022 (refer Attachment A). A copy was also given to Transport for NSW (TfNSW) Light Rail Project team. The submission was provided with the understanding that due to the timing of the Council reporting cycle the report would be presented at the first Council Meeting in February 2023 for notation.

ISSUES/OPTIONS/CONSEQUENCES

5. The matters forming the Executive Summary of the Submission at Attachment A, are included in the recommendation to this report.

6. The Advisory Committee were given a presentation by an acoustics and vibration consultant to explain the detail of the EIS in relation to noise and vibration emission during construction and operation of the Project.

7. Council officers and members of the PLR Advisory Committee provided feedback on the Stage 2 EIS, and learnings from PLR Stage 1, within the submission to the Department.

8. In relation to the funding of Stage 2 of the PLR, the NSW Government has committed to construction of the major bridge and enabling connections from Melrose Park to Wentworth Point, and has committed to PLR Stage 2 generally, however at this point has not explicitly stated that the full Project route has funding committed.

CONSULTATION & TIMING

Internal Stakeholder Consultation

9. The following internal consultation was carried out in relation to the EIS.

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
November & December 2022	Council officers and Advisory Committee feedback	Various comments on EIS	Council officers and Advisory Committee comments have been compiled and sent to the Department and TfNSW	Group Manager Infrastructure Planning & Design

Councillor Consultation

10. The following Councillor consultation was undertaken, via Council workshop briefings, report to Council and meetings of the Parramatta Light Rail Advisory Committee:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
16/5/2022	Councillor briefing from TfNSW	Various questions, including Ferry Wharf Stop & power stanchions	Questions responded to during briefing & in 30 May briefing	Group Manager Infrastructure Planning & Design
30/5/2022	Councillor briefing from GM Infrastructure Planning & Design on Council’s ‘Have Your Say’ submission	Various questions	Questions responded to during briefing and in a Briefing Note on 10 June 2022	Group Manager Infrastructure Planning & Design
27/6/2022	Report to Council on Stage 2 alignment and stop location	Nil at meeting	Nil	Group Manager Infrastructure Planning & Design
03/11/2022	PLR Stage 2 Advisory Committee Bus Tour	Q&A during tour	Q&A during tour	Group Manager Infrastructure Planning & Design
17/11/2022	PLR Stage 2 Advisory Committee Meeting -presentation of summary of EIS	Q&A during meeting	Q&A during meeting	Group Manager Infrastructure Planning & Design
01/12/2022	PLR Stage 2 Advisory Committee Meeting - presentation from Acoustic and Vibration Consultants - Renzo Tonin	Various questions to consultant	Questions answered by consultant during meeting	GM Infrastructure Planning & Design

LEGAL IMPLICATIONS FOR COUNCIL

11. There are no legal implications associated with the recommendations of this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

12. There are no unbudgeted financial implications for Council’s budget.

13. The table below summarises the Nil financial impact on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Sandra Martin

Project Officer

Anthony Newland

Group Manager Infrastructure Planning & Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩

Attachment A - PLR Stage 2 EIS Submission

20 Pages

PDF Creator

Council 13 February 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Heritage Advisory Committee: Recommendations from meeting of 1 November 2022

REFERENCE F2022/00105 - D08657347

REPORT OF Project Officer Land Use

CSP THEME: INNOVATIVE

workshop/briefing date: Nil

PURPOSE:

To consider recommendations from the meeting of Council’s Heritage Advisory Committee on 1 November 2022 for grants under Council’s Local Heritage Fund and also for recognition and thanks to outgoing members of Council’s Heritage Advisory Committee.

RECOMMENDATION

(a) That Council approve the Heritage Grant recommendations, as detailed in paragraph 5 of this report as follows:

1) Refuse a grant of $3,300 for 84 Harris Street, Harris Park

2) Make a grant of $2,607 for 105 Railway Parade, Wentworthville

3) Make a grant of $3,300 for 83 Eastwood Avenue, Eastwood

4) Make a grant of $1,850 for 35 Wigram Street, Harris Park

5) Make a grant of $60 for 12 Epping Avenue, Eastwood

6) Make a grant of $2,111 for 30 The Boulevard, Epping

7) Make a grant of $3,300 for 29 Lakeside Road, Eastwood

(b) Further, that outgoing members of the Committee, and in particular Associate Professor Carol Liston, be thanked for their contribution to the Committee and to the City of Parramatta.

BACKGROUND

1. On 8 August 2022, Council considered a report on the outcome of the Expressions of Interest (EOI) process for the appointment of members to Council’s Heritage Advisory Committee and resolved to appoint 14 persons to the Committee for the period of this Council term.

2. The Terms of Reference for the Heritage Advisory Committee do not require minutes of the Committee to be reported to Council. They state that minutes will be provided to Councillors on a regular basis and published on Council’s website. Where the Heritage Advisory Committee establishes an action or recommendation arising out of the Committee discussion, a report will be provided to a Council meeting presenting those actions/recommendations for consideration. This and any future reports will deal primarily with matters that require a Council resolution to progress the actions proposed by the Committee.

3. At the meeting of the Committee on 1 November 2022, the Committee considered and made recommendations for grants under Council’s Local Heritage Fund also in recognition and thanks to outgoing members of Council’s Heritage Advisory Committee. Committee minutes are included at Attachment 1. The allocation of grant funding can only be determined via a Council resolution.

Local heritage fund (Item 7)

4. Council operates a Local Heritage Fund that provides small grants to owners of heritage items and properties in conservation areas for work that will improve the heritage value of a property. Fund limits are 25% of the value of the work, up to a maximum of $3,300. Applications for completed works are processed and reported three times a year to the Heritage Advisory Committee and then to Council for endorsement. The budget for the current financial year is $35,500 that includes a grant of $5,500 from Heritage NSW.

5. The Committee in response to an initial Council staff assessment made recommendations on applications for grants from Council’s Local Heritage Fund as detailed in Table 1 below. Council staff (including Council’s Heritage Advisor) after further consideration of the grant applications and Committee recommendations, propose the recommendations in Table 1 for Council endorsement.

Table 1: Applications for Local Heritage Funds

Address	Work undertaken	Recommendations of Heritage Advisory Committee	Recommendations and comments of Council staff
84 Harris Street, Harris Park	Roof repairs Repainting of front façade of building Building of front fence	Refuse grant of $3,300 The Committee was particularly concerned that the new colour scheme was not sympathetic to the character of the HCA.	Refuse grant of $3,300 The work does not have Council approval and detracts from the character of the Harris West Conservation Area. It is noted that an approved DA for the property (DA/514/2020) is for major alterations and additions but does not specifically include the repainting of the front façade in a new colour scheme or the rebuilding of the front fence to a new design.
105 Railway Parade, Wentworthville	Subsidence repairs and also extensive repairs to stormwater system and to a pergola.	Make grant of $2,607	Make grant of $2,607 Enhances heritage value and integrity of item.
83 Eastwood Avenue, Eastwood	Major subsidence repairs requiring outer brick wall to be rebuilt	Make grant of $3,300	Make grant of $3,300 Works enhance structural and heritage integrity of house. Note: This application was previously dealt with. Council, on 12 April 2021, resolved to: Support in principle a grant of $3,300 for 83 Eastwood Avenue, Eastwood but funds not be released until the approvals issue has been satisfactorily resolved, and that a limit for the release of funds to the end of this financial year be imposed. Council on 24 March 2022 granted a Building Information Certificate for 83 Eastwood Avenue that was considered to resolve the approvals issue.
35 Wigram Street, Harris Park – Saint Oliver’s Catholic Church, School and Presbytery	Repair of timber windows and replacement of glass panels in windows	Make grant of $1,850 subject confirmation that works have been undertaken in a manner that is consistent and sympathetic to the heritage values of the site.	Make grant of $1,850 Council staff are satisfied from further review and inspection that works are consistent with and sympathetic to the heritage values of the site. The work included the replacement of sash cords and stop beads to sash windows and the replacement of broken glass panels in timber windows with the same type of glass. The work is minor in nature and has been completed to an acceptable standard that enhances the heritage integrity of the building. Therefore, the application can be approved without any condition.
12 Epping Avenue, Eastwood	Replacement of broken terrazzo steps	Make grant of $60	Make grant of $60 Enhances heritage value and integrity of item.
30 The Boulevard, Epping	Rebuild front brick fence, landscaping and repair and painting of front steps	Support in principle a grant of $2,111, subject to resolution of approvals issue.	Make grant of $2,111 There was initial concern that the rebuilding of the front brick fence did not have the required Council approval. However, Council staff are satisfied from further investigation that this work is in accordance with the Council approval of DA/581/2014. It is considered that the work greatly enhances the heritage value and street appeal of this property.
29 Lakeside Road, Eastwood	Tuck pointing front façade	Make grant of $3,300	Make grant of $3,300 Work enhances the heritage integrity and street appeal of the dwelling.

Review of maximum grants under Local Heritage Fund

7. On the general issue of the management of the Local Heritage Fund an update is provided for information on Council’s resolution of 14 June 2022:

That Council review the maximum amount available per grant and that the findings of this review be presented to a Councillor Workshop.

8. Council staff have undertaken investigations in response to Council’s resolution and it is proposed to present the findings to a Councillor workshop at the end of March 2023.

General business (Item 12)

9. The Committee passed a resolution expressing its recognition and thanks to outgoing members of the last term of the Committee and sought a similar resolution of recognition from Council. The Committee singled out the significant role played by Associate Professor Carol Liston for her dedication to the heritage of Parramatta and to the work of the Committee, especially by serving as its chair over many years.

10. Outgoing members of the Committee include:

a) Associate Professor Carol Liston

b) Gary Carter

c) Ruth Evans

d) David Hoffman

e) Callum Mealey

f) Christine Rigby

g) Sarah Trevor

h) Chris Betteridge

i) Sam Kelly

11. Council is recommended to support the Committee in thanking outgoing members of the Committee, and in particular Associate Professor Carol Liston, for their contribution to the Committee and to the City of Parramatta.

LEGAL IMPLICATIONS FOR COUNCIL

12 There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. The report recommends that Council endorse the payment of six (6) grants to a total of $13,228 which is available from Council's Local Heritage Fund. The total remaining in the 2021/22 budget will be $22,272 after the $13,228 is allocated and Council’s receives $5,500 from Heritage NSW.

14. There are no other financial implications for Council associated with this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil
Funding Source	N/A	N/A	N/A	N/A

Paul Kennedy

Project Officer Strategic Land Use Planning

Adrian Ellis

Team Leader Strategic Land Use Planning

Robert Cologna

Group Manager, Strategic Land Use Planning

John Angilley

Chief Financial and Information Officer

Jennifer Concato

Executive Director City Planning and Design

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩

Minutes of Heritage Advisory Committee

5 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Naming Proposal for the West Unnamed Bushland Reserve along Plympton Road in Beecroft

REFERENCE F2022/00105 - D08733343

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Ward Briefings 19 October and 30 November 2022

PURPOSE:

The purpose of this report is to name the unnamed bushland reserve (known informally as Plympton Road West Bushland Reserve).

RECOMMENDATION

(a) That Council endorse the name of ‘Finch Reserve’ for the Western Parcel of Bushland Reserve (Lot 2 DP 215840, Lot 6 DP 207548, Lot 43, DP 31392, Lot 5 DP 234158, known informally as Plympton Road West Bushland Reserve) which runs between Orchard Road and Carlingford High School, Beecroft, as illustrated in the Site Map (see Attachment 1).

(b) Further, that the preferred name of ‘Finch Reserve’ for the Western Parcel of Bushland Reserve, be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. At its meeting of 22 August 2022, Council considered Item 13.7 ‘Naming Proposal for Three Unnamed Bushland Reserves along Plympton Road in Carlingford and Beecroft’.

2. Council endorsed Dharug names for the East and Central Parcels of Bushland Reserve and noted that there was no clear community preference for the naming of the West parcel of Bushland Reserve.

3. For the west parcel of bushland reserve, Council resolved that further research be undertaken regarding the Finch Family and their contribution to the Carlingford and Beecroft area. Following this research, further community consultation would be undertaken for naming of the Western parcel of bushland reserve.

4. During the initial consultation, family and friends of the Finch Family had provided alternative name suggestions for the unnamed Western parcel of bushland reserve. Their proposed name suggestions were:

a) Finch Brothers Reserve

b) Finch Reserve

c) Norwood Reserve.

The NSW GNB has confirmed that - to date - there are no direct duplications with any of these suggested names.

5. These name suggestions reference the pioneering history of the area, which is in keeping with the character of the area. There are road and park names in this area that already carry the names of early pioneers. Two of these reserves, also located on Plympton Road, are named "Ray Park" and "Hazelwood Rose Park" in recognition of the pioneering Ray and Hazelwood families who, in part, created what became known as the ‘Fruit Bowl of the Sydney Metropolitan Area’.

6. The Finch family were also pioneers in the area and worked to produce crops for the Sydney market in the early 1920’s. The family have continued to live in the Carlingford area since that time.

7. This unnamed Western parcel of bushland comprises of four (4) lots which would all have likely been dedicated by different landowners. It is noted that the Finch family dedicated a significant portion of the unnamed Western parcel of bushland reserve.

8. Desmond Cyril Finch and his brother Bruce Alfred Finch (the ‘Finch Brothers’), first rented a 10-acre property named "Norwood" at 557 North Rocks Road, Carlingford in 1937 and then purchased the property in the 1940's. The original home on the property was built in 1890 and remains on North Rocks Road today. This property adjoined the Overseas Telegraph Station which is now Roselea Public School, and ran down to the creek and up into part of the Western parcel of bushland reserve. This area of bushland reserve was dedicated to Hornsby Council for public reserve as part of the subdivision that progressed in 1964/1965.

9. Desmond and Bruce Finch gradually cleared the area, planting vegetables for the Sydney market. They then grew flowers for the Sydney cut flower market, selling flowers at the wholesale flower markets at Haymarket, and later at the Homebush wholesale flower market.

10. In 1939 Desmond Finch enlisted in the Army and served overseas in the Middle East, Greece, Crete, Syria and Australia. Desmond returned to civilian life in 1944/1945 and worked the property growing flowers. As the flower farm thrived, a tractor replaced the horse and plough, though one or two horses remained to live out their lives in the paddocks.

11. Bruce and Desmond Finch supported the Epping Local Junior Farmers Group in the 1960s.

12. Desmond Finch helped establish the 2^nd West Epping Scout Group in 1958, where he helped with the building of the Scout Hall in Dent Street, West Epping and also raised funds to maintain the Group and building through bottle drives, where the Group also used his property as a bottle storage area.

13. In the 1920s, Desmond and Bruce Finch originally lived in Wingrove Avenue, Epping with their three siblings and their parents Elsie and Robert Finch, and the children attended Beecroft Public School. Desmond Finch passed away in 1990 and Bruce Finch in 2002.

14. Officers were of the view that this research demonstrated a sufficient nexus between the Finch Family and the unnamed Western parcel of bushland reserve to proceed with community consultation for the proposed names (Finch Brothers Reserve; Finch Reserve and Norwood Reserve). In addition, recognising this unnamed reserve with a pioneering name would create a ‘historical cluster’ of reserves in this precinct named after local pioneers (i.e. Ray Park, Hazelwood Rose Park, and potentially, this reserve).

15. The NSW Geographical Names Board of NSW (GNB) Guidelines require that place names reflect the relationship between people and place and create a link that forms the basis for communication, location and addressing. Clear and unambiguous place names are essential for emergency services, postal and service delivery as well as professional and personal navigation.

16. Preferred sources for names include themes relating to the physical, historical, or cultural character of the area, as outlined in the GNB NSW ‘Place Naming’ Policy (GNB Guidelines). The GNB Guidelines naming framework principles include:

a) Consideration of names associated with the physical, historical, or cultural character of the area

b) Consideration of Aboriginal names, gender diverse, and Commemorative names

c) Avoiding duplication of names (within the LGA or an adjoining LGA).

17. Council’s role is to seek community feedback prior to endorsement and referral to the GNB for approval under the Geographical Names Act 1966. This Act requires the GNB to conduct its own public consultation process where the GNB Secretariat opens the proposed names to members of the public for comment, with an advertising period of one month.

ISSUES/OPTIONS/CONSEQUENCES

18. Council’s Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for over three weeks (22 days) from Monday 7 November 2022 to Monday 28 November 2022. A letter was sent via Australia Post to 1,914 nearby residents and businesses, and targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

19. The exhibited names are listed with their description in the table below.

Finch Brothers Reserve	In honour of local pioneers, the Finch Family, particularly the two brothers, Bruce Alfred Finch and Desmond Cyril Finch.
Norwood Reserve	The 10-acre "Norwood" estate at 557 North Rocks Road, Carlingford was first rented by the Finch brothers in 1937 before they purchased it in the 1940's. This property ran down to the creek and up into part of the Plympton West parkland.
Finch Reserve	In honour of the Finch family, local pioneers who worked to produce crops for the Sydney market in the early 1920’s and have lived in Carlingford since that time.

20. Overall, the opportunity to provide feedback for this project was presented to an estimated 73,186 persons culminating in 118 formal contributions. Of those that made formal contributions, the community sentiment was positive, with Finch Reserve the preferred of the three exhibited names for the Western parcel of bushland reserve, with 54% of survey respondents expressing support for this name for the reserve.

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation was undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
07.11.22– 28.11.22	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	The project page saw 381 unique visitors and 507 views. This resulted in a conversion of submissions. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads and places. No feedback identified the proposed names to be offensive, racist, derogatory, or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
04.11.22	1,914 impacted residents and business’ via direct mail out	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	Letters detailing the exhibition and how to submit formal feedback were sent to residents and businesses near the unnamed western bushland reserve.	Senior Project Officer, Place Services Printing Officer, Corporate Services
07.11.22	The community, via four corflute signs. Two signs were placed at the reserve and two signs were placed at North Carlingford Shops	Responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	A poster was designed to support and promote the exhibition.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement Signshop
07.11.22 – 28.11.22	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	A paid campaign across Facebook and Instagram. Overall, the social media combined campaign garnered a reach of 61,330 people across Council’s main social media accounts.	Community Engagement Officer, Research & Engagement Social Media Team
10.11.22	The community, via Participate Parramatta Newsletter	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter (11,755 subscribers), which was viewed 507 times by 381 unique visitors over the public exhibition period.	Community Engagement Officer, Research & Engagement

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
19.10.22 & 30.11.22	A briefing was provided to the Epping Ward Councillors	No comments provided	NA	Senior Project Officer, Place Services
30.11.22	All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter.	No comments provided	NA	Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

23. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

24. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $200 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

25. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Kim Marsh

Senior Project Officer Place Services

Melinda Ta

Place Manager

Justin Day

Acting Executive Director Property and Place

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - Plympton Road Bushland West Naming Evaluation Report	15 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Council becoming a signatory to the NSW Smart Places Charter

REFERENCE F2022/00105 - D08753495

REPORT OF Senior Project Officer

CSP THEME: Innovative

workshop/briefing date: Nil

PURPOSE:

To seek Council approval to join the NSW Smart Places Charter following a recommendation from Council’s Smart City Advisory Committee

RECOMMENDATION

That Council becomes a signatory to the NSW Smart Places Charter.

BACKGROUND

1. In 2020, the NSW Government became the first, and still only, State Government to release a Smart Places Strategy.

2. Action 2 of the NSW Smart Places Strategy called for a customer focused ‘Smart Places Charter’ to be developed. In October 2021, the Charter was released and is a guide to the creation and management of smart places. There is an opportunity for Councils to sign and align with the Charter.

3. At the Smart City Advisory Committee (‘SCAC’) on 29 November 2022, an item was discussed on the NSW Smart Places Charter. The Committee recommended that a report be made to Council seeking endorsement of the NSW Smart Places Charter.

4. The principles are at a high level and provide a useful framework for Council staff to use with project delivery and evaluation. The six principles are:.

#	Title	Description
1	Co-creating smart places	Smart places are created with customers to support the vision for the place
2	Respecting local character	Smart places preserve and enhance local character, function and amenity
3	Advancing digital inclusivity	Smart places are digitally inclusive and accessible, and improve access to digital services
4	Keeping information safe	Smart places collect information with a clear purpose, manage it responsibly and use insights appropriately
5	Creating an open and fair environment	Information and data are shared in an open and safe manner to build a culture of innovation and benefits
6	Delivering benefits that last	Smart technology is managed with a long-term view for continuing innovation and benefits

5. The NSW Government is heavily investing in ‘Smart Places’, offering various grant opportunities. This offers the City of Parramatta a broad policy platform to attract investment through alignment with the above approach.

6. The above principles have general alignment with the goals of our Community Strategic Plan (2022) and emerging priorities of the draft Smart City and Innovation Strategy (2023). Internal consultation also revealed broad alignment with the principles and place-making practices.

ISSUES/OPTIONS/CONSEQUENCES

7. Justification

By signing the Charter, Council will align to a consistent standard by which we can better plan and evaluate the work Council does through strategic and delivery arms.

8. Additionally, signing the Charter will better align the City of Parramatta with the NSW Government approach to ‘Smart Places’, and strengthen Council’s bid for funding opportunities.

9. Implementation

The Charter will be applied to projects focused on ‘Smart Places’ outcomes and will be assisted through incorporation of the principles in the new PMO framework to staff involved in place-based projects. This will ensure that the implementation is supporting staff in the design of projects, and not create unbudgeted financial implications.

10. Signing on to the Charter does not create any onus on Council to change projects already underway. It creates a resource that assists staff in the design of new ‘Smart Places’ projects.

11. The recommendation of this report does not commit Council to make every place a ‘Smart Place’. Specific projects will be identified as ‘Smart Places’ through the PMO framework and then implement guidance from the Charter, giving staff the opportunity to incorporate the principles into placemaking where practicable.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
29/11/2022	Smart City Advisory Committee	The Committee raised that there should be consideration of any financial implications, or whether Council is formally bound to any action resulting from signing the Charter.	There are no unbudgeted additional financial costs to signing the Charter. Council is not legally bound to any additional responsibilities, but the Charter aims to guide and improve smart place developments.	City Strategy

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
6/2/2023	All	Not available as papers published prior to workshop	N/A	City Strategy
NIL.

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

16. The signing of this Charter does not commit Council to any actions but provides guidance to any place-based projects on how to implement. As a result, there is no financial impact to Council by signing the Charter.

17. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Josh Jongma

Senior Project Officer

Matt Austin

Strategy Manager

Nicole Carnegie

Director City Strategy

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1 ⇩

NSW Smart Places Customer Charter

14 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Sydney WorldPride 2023

REFERENCE F2022/00105 - D08833462

REPORT OF Group Manager Social and Community Services

PREVIOUS ITEMS 14.4 - World Pride 2023 - Council - 14 Jun 2022 6:30pm

8.1 - National Pride Month - Council - 14 Jun 2022 6:30pm

CSP THEME: WELCOMING

workshop/briefing date: Nil.

PURPOSE:

To update Council on events happening in and around the City of Parramatta to celebrate Sydney WorldPride, being held from 17 February – 5 March 2023.

RECOMMENDATION

(a) That Council welcomes to the City of Parramatta all those who have travelled from around Australia and the world to be part of Sydney WorldPride 2023.

(b) That Council note the broad range of activities being held in the Parramatta LGA during Sydney WorldPride, as detailed in Attachment 1.

(c) Further, that Council fly the Rainbow flag alongside the Australian National Flag at Council’s flagpole on the Parramatta River foreshore for as many days between 17 February – 5 March 2023 as practicable, in celebration of our local LGBTIQA+ community.

BACKGROUND

1. At its meeting of 14 June 2022, through a Notice of Motion made by Councillor Ange Humphries, Council resolved the following:

(a) That Council note that World Pride is being conducted in Sydney between 17 February 2023 to 5 March 2023, coinciding with the annual Sydney Gay and Lesbian Mardi Gras festival.

(b) That a report be prepared for Council detailing existing planning and further opportunities for Council to join the celebrations, including, but not limited to:

i. Arts and culture events

ii. Participation by Council in the World Pride/Mardi Gras Parade

iii. Any other inclusive community activities.

(c) Further, that the report detail existing work and further opportunities to celebrate the diversity of our community in regards to the LGBTIQA+ community.

2. At the same meeting, through a Lord Mayoral Minute marking Pride Month, Council noted a range of ongoing work with local partners to improve community inclusion and reduce discrimination for all.

3. The Sydney WorldPride festival, taking place from 17 February to 5 March, is the largest lesbian, gay, bisexual, transgender, queer, intersex and asexual (LGBTQIA+) event ever held in the region, with 17 days of activities spanning 30 Official major events, 68 curated WorldPride Arts experiences, 17 WorldPride Sports events and 192 Pride Amplified community events.

4. This report will provide an overview of those events and activities happening within the Parramatta LGA and a precis of how City of Parramatta Council is marking this special event. An update on some of Council’s ongoing work is also provided.

ISSUES/OPTIONS/CONSEQUENCES

5. Sydney WorldPride is a significant opportunity to profile and amplify the rich stories, talents and unique culture of LGBTIQA+ communities across Western Sydney. A large program of activities has been planned across the festival and are listed at Attachment 1. This program is inclusive of events and activities being produced by external groups independent of Council.

6. The flagship activity is the staging of the Australian premiere production of ‘Choir Boy’, a play written by the screenwriter of Academy Award winning film, ‘Moonlight’, by the National Theatre of Parramatta (NTofP) at Riverside Theatres. There are a number of associated events being held at Riverside throughout its run. Riverside is also the host venue for several other productions by both NTofP and external companies presented as part of the WorldPride Arts and Pride Amplified programs.

7. PHIVE and Parramatta Square are another primary location of WorldPride activities. The building will be illuminated in the colours of the Pride Progress Flag throughout the festival, part of the Rainbow City initiative that will see rainbow themed installations across Sydney. The foyer of PHIVE will be filled with colourful, inflatable installations, created by Beautiful and Useful art studio from designs made by the Parramatta community. PHIVE is host to several creative workshops and events throughout the festival in partnership with local artists and creative partners, including, Paramatta Artist Studios, The Powerhouse Museum, TAFE NSW, and WestWords. Further, Parramatta Artists’ Studios will be presenting a temporary public artwork by Nadia Odlum in Parramatta Square, which has been developed in consultation with the Parramatta community.

8. A consistent theme throughout all activities is the opportunity to hear the voices of LGBTIQA+ communities in Western Sydney and the celebration of the diversity of families who call Western Sydney home. Consistent with these themes, it is proposed that the Rainbow Pride Flag be flown with the Australian National Flag from the flagpoles on the Parramatta River foreshore throughout the Sydney WorldPride Festival. Mindful of the ordinary use of this flagpole to fly the Aboriginal flag, the Pride Flag will be flown as much as practicable, with a priority on the following dates:

a. 16-19 February 2023

b. 24-26 February 2023

c. 2-5 March 2023

9. The CBD Street Banner program will have banners throughout the festival, split between promotion of Choir Boy and Sydney WorldPride banners consistent with the Parramatta city brand.

10. Transport for NSW will activate Lennox Bridge with a projected digital animation from 17 February to 28 March. This project was a winner of a City Revitalisation Innovation Challenge in 2022 and includes images of local Parramatta flora and fauna in a rainbow colour scheme, overlayed with elements that reflect Parramatta’s diversity.

11. In planning for Sydney WorldPride, hosting a float in the Mardi Gras Parade, being held this year on 25 February, was considered. However, the costs associated with producing a float are significant and it was considered preferable to invest any available funds into activities that could best amplify local voices and aspirations within local venues. The Pride March that is taking place across the Sydney Harbour Bridge on 5 March was not a viable alternative as it is a continuous march of individuals, rather than organised floats. Discussions were also conducted with Sydney WorldPride organisers to secure a major event in the Parramatta LGA, however, the organisers remained focused on their major event programming being clustered in the eastern seaboard of Sydney and the event did not proceed.

12. Beyond the excitement of Sydney WorldPride, Council continues to foster LGBTIQA+ inclusion and the celebration of diversity across Parramatta’s communities throughout the year. Recently, eight local businesses took up Council’s invitation to become a Welcome Here site and participated in training funded by the Woolworths Group. Those business are: Dundas Area Neighborhood Centre, Karabi Community and Development Services, Parramatta Bike Tours, Sydney Sports Medicine Centre, Teddy Black Espresso Bar, UMAYA Parramatta, White Henry Café and 4UU4. They join all of Council’s libraries, PHIVE, Riverside Theatre and Parramatta Artists’ Studio as participants in the Welcome Here project. A number of businesses and services were already project participants by their own initiative.

13. Parramatta Pride Picnic continues to be celebrated each Spring. The 2022 picnic was held on 22 October 2022. Dates for 2023 have not yet been confirmed. The Picnic is an event of the Parramatta Queer Forum, a local interagency that Council has participated and collaborated in since 2007. This regular and popular event has been the recipient of Community Event Grants from Council in the past.

14. Other smaller celebrations that Council participates in, both out in the community and within the Council organisation, are International Day Against Homophobia, Biphobia and Transphobia (17 May), Pride Month (June), Wear It Purple Day (last Friday in August) and the Trans Day of Remembrance (20 November).

CONSULTATION & TIMING

Stakeholder Consultation

15. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
January 2023	Community members	Four art workshops held with a diversity of community members creating works that will be used in PHIVE installation	People of all ages and backgrounds welcomed to participate.	PHIVE / Community Services

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
25 January 2023	Clr Humphries	Provided with an overview of program	N/A	Social and Community Services

LEGAL IMPLICATIONS FOR COUNCIL

17. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

18. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

19. All events and activities have been programmed within established budgets for theatrical production, creative works and the street banner program. Council has previously procured a Pride Rainbow Flag for use on the foreshore flagpole.

20. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

David Moutou

Group Manager Social and Community Services

Melissa Bajugi

Community Infrastructure and Business Systems Manager

John Angilley

Chief Financial and Information Officer

Jon Greig

Acting Chief Executive Officer

Attachments:

1 ⇩

Program of events in Parramatta LGA - Sydney World Pride

5 Pages

REFERENCE MATERIAL

Council 13 February 2023 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Change of Council Meeting Date from 27 November 2023 to 20 November 2023

REFERENCE F2022/00105 - D08809192

REPORT OF Council Secretariat & Registers Officer

CSP ThemE FAIR

workshop/briefing date: Nil

PURPOSE:

Currently the last three Council meetings for 2023 will be held three weeks in a row from 27 November to 11 December 2023. This report is seeking Council’s endorsement to vacate the 27 November 2023 meeting date and adopt 20 November 2023 as the second meeting date in November 2023.

RECOMMENDATION

That Council vacates the 27 November 2023 meeting date and adopts the following meeting date:

Date	Location
20 November 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150

BACKGROUND

1. Section 365 of the Local Government Act 1993 requires Councils to meet at least 10 times each year, each time in a different month.

2. Council’s Code of Meeting Practice at Part B, Section 3.1 also provides in part that - Ordinary meetings of the council… will be held on the second and fourth Monday of the month (excepting the month of January where no meetings are held), and … will start at 6:30pm and will finish at 11:00pm, to assist in the management of the large amount of business before Council.

ISSUES/OPTIONS/CONSEQUENCES

3. Due to the 2023 Local Government Annual Conference (the ‘Conference’) being held from Sunday 12 to Tuesday 14 November at Rosehill Gardens. The meeting dates in November cannot align with Council’s Code of Meeting Practice as the Conference clashes with the second Monday of the month.

4. At its meeting on 14 November 2022, Council resolved the meeting dates for 2023 as:

Date	Location
13 February 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
27 February 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
13 March 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
27 March 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 April 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
24 April 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
8 May 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
22 May 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
13 June 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
26 June 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
10 July 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
24 July 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
14 August 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
28 August 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 September 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
25 September 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
9 October 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
23 October 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
6 November 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
27 November 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
4 December 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 December 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150

5. The above dates mean that the last three Council meetings will be held three weeks in a row. This has been the current practice at the City of Parramatta Council for a number of years. However, this has caused confusion for staff and Councillors on the due dates for reports and Notices of Motion, including putting unnecessary pressure on staff to prepare for Council meetings.

6. It is proposed that the meeting date on 27 November be vacated, and replaced with 20 November 2023 as outlined below:

Date	Location
13 February 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
27 February 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
13 March 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
27 March 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 April 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
24 April 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
8 May 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
22 May 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
13 June 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
26 June 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
10 July 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
24 July 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
14 August 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
28 August 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 September 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
25 September 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
9 October 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
23 October 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
6 November 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
20 November 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
4 December 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150
11 December 2023	PHIVE, 2 Civic Place, Parramatta NSW 2150

7. The newly proposed 20 November 2023 meeting date would mean that there is a two week break between the last meeting in November and the first meeting in December. This will give staff and Councillors additional time to prepare for the Council meetings.

CONSULTATION & TIMING

Stakeholder Consultation

8. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Nil

Councillor Consultation

9. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Nil

LEGAL IMPLICATIONS FOR COUNCIL

10. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

11. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Vandana Saini

Council Secretariat & Registers Officer

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.