NOTICE OF Council MEETING

PUBLIC AGENDA

 

An Ordinary Meeting of City of Parramatta Council will be held in PHIVE 2 Civic Place, Parramatta Council Chambers, 5 Parramatta Square, Parramatta on Monday, 5 December 2022 at 6:30pm.

 

 

 

 

Bryan Hynes

ACTING CHIEF EXECUTIVE OFFICER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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STATEMENT OF ETHICAL OBLIGATIONS:

 

In accordance with clause 3.23 of the Model Code of Meeting Practice, Council is obligated to remind Councillors of the oath or affirmation of office made under section 233A of the Local Government Act 1993, and of their obligations under Council’s Code of Conduct to disclose and appropriately manage conflicts of interest – the ethical obligations of which are outlined below:

 

Obligations

Oath [Affirmation] of Office by Councillors

I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.

Code of Conduct Conflict of Interests

Pecuniary Interests

A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting.

 

The Councillor must not be present at, or in sight of, the meeting:

a)      At any time during which the matter is being considered or discussed, or

b)      At any time during which the Council is voting on any question in relation to the matter.

Non-Pecuniary Conflict of Interests

A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.

Significant Non-Pecuniary Conflict of Interests

A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.

Non-Significant Non-Pecuniary Interests

A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

 

 


TABLE OF CONTENTS

 

ITEM                                                         SUBJECT                                               PAGE NO

1       OPENING MEETING

2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS OF LAND

3       WEBCASTING ANNOUNCEMENT

4       GENERAL RECORDING OF MEETING ANOUNCEMENT

5       APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

6       CONFIRMATION OF MINUTES

Note: The minutes for the Council meeting held on 28 November 2022 will be prvodied in the Supplementary Agenda A.

7       DISCLOSURES OF INTEREST

8       Minutes of the Lord Mayor

9       Public Forum

10     Petitions

11     Rescission Motions

Nil

12     Reports to Council - For Notation

Nil

13     Reports to Council - For Council Decision

13.1           2023 Annual Community Grants............................................................ 8

13.2           Rose Street Precinct, Epping................................................................ 27

13.3           Draft Loan Borrowing Policy for Public Exhibition............................. 40

13.4           Review of Library Opening Hours........................................................ 57

13.5           Exhibition Outcomes - Draft Planning Proposal, Draft Site-Specific DCP and Draft Planning Agreetment - Holdmark Sites (Melrose Park South) 64

14     Notices of Motion

Nil

15     Questions with Notice

Nil

16     Confidential Matters

16.1           Tender 23/2022 Installation of Traffic Control Signals and Associated Work – Hill Road at Bennelong Parkway, Wentworth Point

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

17     PUBLIC ANNOUNCEMENT

18     CONCLUSION OF MEETING

 

After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.

 

 

 

 


 

Reports to Council - For Council Decision

 

05 December 2022

 

13.1           2023 Annual Community Grants...................................................................... 8

 

13.2           Rose Street Precinct, Epping......................................................................... 27

 

13.3           Draft Loan Borrowing Policy for Public Exhibition...................................... 40

 

13.4           Review of Library Opening Hours................................................................. 57

 

13.5           Exhibition Outcomes - Draft Planning Proposal, Draft Site-Specific DCP and Draft Planning Agreetment - Holdmark Sites (Melrose Park South)................. 64

 


Council 5 December 2022                                                                                                 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER         13.1

SUBJECT                  2023 Annual Community Grants

REFERENCE            F2022/00105 - D08730428

REPORT OF              Community Capacity Building Manager        

 

 

CSP THEME:            FAIR, WELCOMING AND THRIVING

 

workshop/briefing date:  2 November 2022

 

PURPOSE:

 

To seek endorsement of the proposed funding allocations under the 2023 City of Parramatta Community Grants annual round.

 

RECOMMENDATION

 

(a)     That Council notes the applications received in the annual round of the 2023 Community Grants Program in Attachment 1.

 

(b)     That Council notes the status of grants made in the quarterly Community Grants Program and Parramatta Representative Sports Grant in Attachment 2.

 

(c)     That Council adopts the expenditure recommended by the Grants Committee for the 2023 Community Grants in Attachment 3.

 

(d)     That Council endorses three Creative Skills Development Grant offers of $10,000 for the following applicants:

 

1     Miss Lucy Clements

2     Ms Thelma Thomas

3     Dr Stephen Sewell.

 

(e)     That the $9,885.96 remaining in unallocated funds be returned to Council at the end of the 2022/23 financial year, unless required for any oversubscription in the Quarterly Grants or Representative Sports Grant programs.

 

(f)      Further that, Council delegates authority to the Chief Executive Officer to disburse funds to the recipients in paragraphs (c) and (d) above.

 

BACKGROUND

 

1.      In order to achieve its strategic community objectives, Council offers funding to the community through a number of grant programs. These grants are administered under Council’s Grants and Donations Policy which sets out the principles, procedures and responsibilities to ensure that these programs are run in an efficient, effective and ethical manner.

 

2.      The Grants and Donations Policy was first endorsed on 12 December 2016. The policy guides grant-making activity made available by City of Parramatta Council, as per Section 356 of the Local Government Act and independent of the regular procurement of goods, works and services. The policy has undergone regular reviews and was last endorsed by Council on 25 October 2021.

 

3.      The Community Grants program is the largest of the grant programs offered by Council. Initiated by the former Parramatta City Council in 2007, the Community Grants provide significant support to many community organisations, volunteer groups, sporting clubs, social enterprises, creative producers, and heritage organisations.

 

4.      The Community Grants program is administered by the Community Capacity Building team within the Social and Community Services unit. The program is aligned with the FAIR community outcome in the Delivery Program 2022-2026.

 

5.      As per Council’s resolution of 8 August 2022, the timeline of the annual round has changed from a financial year timeframe to that of a calendar year. This now sees the annual grants process commencing around August 2022 with this timeline continuing for subsequent years.  Applications for the 2023 annual round of the City of Parramatta Community Grants opened on 22 August 2022 and closed at 4pm on 19 September 2022. The application and assessment process was conducted within the requirements of the City of Parramatta Grants and Donations Policy.

 

6.      The Grants Committee of Council provides advice and guidance on the design of grant programs and reviews the outcomes of assessment processes of major grants programs, providing recommendations for the consideration of Council, consistent with the roles and responsibilities described within the Grants and Donations Policy, Grants and Donations Procedures and Grant Program Guidelines. The members of the current Grants Committee are Deputy Lord Mayor Councillor S Pandey, Councillors K Darley, A Humphries, D Wang, and P Esber, along with Jon Greig as Executive Director Community Services.

 

7.      As per Council’s resolution of 8 August 2022, the total pool of funds available for the 2022 Community Grants Program is $530,000. This includes a one-off additional amount of $30,000 carried over from the 2021/22 Financial Year. These funds are allocated to a number of categories administered through a quarterly application round or, in the case of the Representative Sport Grants, open to applications throughout the year.

 

8.      The below table reflects the funding allocations approved by Council at its meeting of 8 August 2022:

 

Category

Funding pool

Funding cap

Time frame

Community Capacity Building Grants

$225,000

$10,000

Additional funds can be applied for to a funding cap of $20,000

Annual round

Growing Social Enterprise Grants

$75,000

$25,000

Annual round

Creative Project Leveraging Fund

$60,000

$20,000

Annual round

Cultural Heritage and Stories Research Fund

$20,000

$5,000

Annual round

Creative Fellowship Fund

$20,000

One Fellow

Annual round

Categories not in the annual round

Small Grants Fund

$40,000

$2,000

Quarterly round

Parramatta Sport & Recreation Grants

$60,000

$2,000

Quarterly round

Parramatta Representative Sport Grants

$30,000

$1,000

Open all year

 

9.      Council received a total of sixty-five eligible applications in the annual application round, with the total amount of funding sought across all categories being $792,405.04. All applications are listed in Attachment 1.

 

10.    Across the 2022/23 Financial Year, in the quarterly Small Grants program and Representative Sport Grants, Council has received eleven applications for funds (as of Q1).  Eight of these applications have been funded through the established delegation to the Executive Director Community Services. A further eight applications from the last quarter are pending assessment and approval. The successful grant recipients are detailed in Attachment 3.

 

ISSUES/OPTIONS/CONSEQUENCES

 

11.    All grant applications received had their eligibility determined, including eligibility related to the financial capacity of applicant organisations. All applications having passed this step, were then assessed by category-specific assessment panels. Panel members have been drawn from the Community Capacity Building, Parramatta Artists’ Studios, Research and Collections Services teams as well as external social enterprise experts. Recommendations for funding as determined by these panels are reflected in Attachment 2.

 

12.    All applications were presented to the Grants Committee at its meeting on 2 November 2022. From these discussions, the Grants Committee has recommended thirty-five applications, representing a total disbursement of $390,114.04. These amendments and associated conditions are reflected in Attachment 2.

 

13.    In making these recommendations, the Grants Committee have reallocated some funds between categories.

 

14.    Under the Parramatta Artists’ Studious Creative Fellowship Fund only one applicant can be successful and receive $20,000. In accessing the applications, the Grants Committee identified that the next three highly rated candidates:

 

a.   Miss Lucy Clements

b.   Ms Thelma Thomas

c.   Dr Stephens Sewell

 

are worthy of being awarded $10,000 each.  It is proposed that the same mechanism used in previous years for Creative Skills Development Grants be offered, as an opportunity to assist local artists without compromising the uniqueness and prestige of the one individual awarded the Creative Fellowship.

The three applicants receiving the offer will need to submit a skill development proposal as part of their acceptance of the funding offer, which will be reviewed by the category’s assessment panel. The Director of the Parramatta Artist Studios will confirm that the requirements of this offer have been met before funds are disbursed. This process will ensure sound oversight of this valuable funding opportunity within a reasonable timeframe prior to the end of financial year. It is noted that receiving this Creative Skills Development Grant will not affect recipients’ eligibility to apply for the Creative Fellowship in future years.

 

15.    If the above recommendation is supported, there will be $9,885.96 remaining in unallocated funds. It is recommended that these funds be returned to Council at the end of the 2022/23 financial year, unless required for any oversubscription in the Quarterly Grants or Representative Sports Grant programs.

 

16.    The Community Capacity Building team will continue its Grants Support and Monitoring Program to ensure the best possible outcomes from funded projects and across the whole grants program. Each recipient is allocated a Grant Support Person from the Community Capacity Building, Parramatta Artists’ Studios, Research and Collections Services teams, or the Recreation Facilities and Programs teams to ensure there is ongoing communication and collaboration between successful applicants and Council. Equally, unsuccessful applicants are also assigned a Support Person to provide feedback and identify other funding opportunities.

 

17.    The monitoring program requires grant recipients to provide a progress report either at six months or halfway through their project. This is in addition to a written final report and financial acquittal at the completion of the project. Acquittal reports provide feedback on the outcomes achieved in each project.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

18.    The following stakeholder consultation has been undertaken in relation to this matter:

 

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

August 2022-September 2022

Potential applicants

Information sessions held and questions asked about grants process

Support provided as requested and as appropriate

Community Grants Officer

September 2022 – October 2022

Finance Team

Council’s Finance team conducted financial due diligence of the supporting documents provided by applicants.

Only applications that passed the financial due diligence were progressed.

Community Grants Officer

 

Councillor Consultation

 

19.    The following Councillor consultation has been undertaken in relation to this matter:

 

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

2 November 2022

Grants Committee

Councillors were provided with an overview of the grant categories and recommendations for funding. Outcome of Committee discussions reflected in Council Report Recommendations

Final recommendations to be reported to Council.

Group Manager Social and Community Services

 

LEGAL IMPLICATIONS FOR COUNCIL

 

20.    There are no legal implications for Council associated with this report.  The content of the revised Policy remains in line with the requirement of Section 356 of the Local Government Act.

 

 

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

21.    All funding associated with the 2023 Community Grants program is allocated within existing endorsed budgets in the Community Services Directorate.

 

22.    The table below summarises the financial impacts on the budget arising from approval of this report.

 

 

FY 22/23

FY 23/24

FY 24/25

FY 25/26

Revenue

 

 

 

 

Internal Revenue

 

 

 

 

External Revenue

 

 

 

 

Total Revenue

NIL

 

 

 

 

 

 

 

 

Funding Source

NIL

 

 

 

 

 

 

 

 

Operating Result

 

 

 

 

External Costs

 

 

 

 

Internal Costs

 

 

 

 

Depreciation

 

 

 

 

Other

 

 

 

 

Total Operating Result

NIL

 

 

 

 

 

 

 

 

Funding Source

 

 

 

 

 

 

 

 

 

CAPEX

 

 

 

 

CAPEX

 

 

 

 

External

 

 

 

 

Internal

 

 

 

 

Other

 

 

 

 

Total CAPEX

NIL

 

 

 

 

Rodrigo Gutierrez

Community Capacity Building Manager

 

Carolyn Isaac-Dean

Children & Families Manager

 

Jon Greig

Executive Director Community Services

 

John Angilley

Chief Financial and Information Officer

 

Bryan Hynes

Acting Chief Executive Officer

 

 

 

 

 

 

Attachments:

1

Applications received in the annual round of the 2023 Community Grants Program

4 Pages

 

2

Status of Grants made in the Quarterly Community Grants Program and Parramatta Representative Sports Grant

4 Pages

 

3

Recommendations for the 2023 Annual Community Grants Program

5 Pages

 

 

 

REFERENCE MATERIAL

 


Item 13.1 - Attachment 1

Applications received in the annual round of the 2023 Community Grants Program

 

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Item 13.1 - Attachment 2

Status of Grants made in the Quarterly Community Grants Program and Parramatta Representative Sports Grant

 

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Item 13.1 - Attachment 3

Recommendations for the 2023 Annual Community Grants Program

 

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Council 5 December 2022                                                                                                 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER         13.2

SUBJECT                  Rose Street Precinct, Epping

REFERENCE            F2022/00105 - D08733270

REPORT OF              Senior Project Officer Land Use; Team Leader Land Use Planning       

 

 

CSP THEME:             INNOVATIVE

 

workshop/briefing date: Nil

 

PURPOSE:

 

This report seeks endorsement from Council to not proceed to prepare a drainage analysis to support consideration of amendments to the planning controls that apply to the Rose Street Precinct, Epping.

 

RECOMMENDATION

 

(a)     That Council does not proceed to prepare a drainage analysis to support consideration of amendments to the planning controls that apply to the Rose Street Precinct, Epping for the following reasons:

 

1.      Amendments to the planning controls for the Rose Street Precinct would have no strategic merit as the area is not required to contribute to meeting Council’s adopted housing targets to 2036 and therefore the amendments sought would be inconsistent with Council’s Local Strategic Planning Statement and Local Housing Strategy.

 

2.      Council’s Local Strategic Planning Statement seeks to retain the local character of existing low density residential areas that are not currently identified to help meet housing growth targets, which are to be protected from the encroachment of high-density development.

 

(b)     Further, that Council writes to the landowners within the Rose Street Precinct, Epping and surrounding area advising them of Council’s decision.

 

SUMMARY

 

1.      This report updates on an action arising from a Council resolution made on 9 July 2018 relating to the investigation of potential changes to the planning controls that apply to an area of 23 lots in the vicinity of Rose Street, Epping. The resolution requires no further action to be taken on the matter until a drainage analysis has been completed.  Since this time Council has established a local strategic planning framework that does not support the rezoning of land in Epping to facilitate more housing development to meet local housing growth targets, consequently it is recommended that Council does not carry out the study required.

 

 

 

 

BACKGROUND

 

2.      An area of 23 residential lots occupied by single and two storey dwellings centred around Rose Street, Epping (see Figure 1) forms the area described as the Rose Street Precinct (the Precinct), which is located to the immediate south of an area that was zoned for high density development under the Department of Planning and Environment’s Priority Precinct process. Some of the owners of the land in the Precinct have sought the upzoning of the area to provide for an improved built form interface between the Precinct and the new four storey apartment buildings that have recently been developed to the immediate north on Maida Road.

 


Figure 1
– The Rose Street Precinct

 

3.      Key events in the planning history relating to the potential development of the Precinct are set out below, and the full history provided in Attachment 1 of this report.

 

4.      In March 2014, new planning controls for the Epping Town Centre and surrounds came into effect through the Department of Planning and Environment (DPE) Priority Precinct process. This resulted in increased building heights and density controls being applied within the Epping Town Centre and surrounds, however, it did not introduce any changes to the planning controls for the Rose Street Precinct. This caused the Precinct (zoned the R2 Low Density Residential Zone) to have a direct interface with land zoned R3 Medium Density Residential along Maida Road, as introduced under the DPE’s Priority Precinct Process (see Figure 2).

 

5.      In 2017, Council initiated the Epping Planning Review Discussion Paper (EPRDP), which considered the north-south interface between the R3 zoned land along Maida Road and the R2 zoned land within the Precinct. It noted that under the R3 zone in the HLEP 2013, four storey residential flat buildings are permitted and were being approved along Maida Road (see Figure 1). The EPRDP recommended rezoning the Precinct from R2 Low Density to R3 Medium Density, thereby enabling a clear transition between Maida Road and the Precinct. However, to determine the appropriate detailed controls, it also recommended the preparation of a masterplan to determine the subdivision pattern, amalgamation pattern and appropriate setbacks.

 

6.      On 14 August 2017, Council considered a report that detailed the community feedback received in response to the exhibition of the EPRDP. The report noted that the views of the local community on the potential rezoning were divided as follows:

 

a)      19 out of 45 respondents (12 of which were located within the Precinct) supported the EPRDP recommendation to rezone on the basis that the introduction of 4 storey residential flat buildings along Maida Road to the north had resulted in a significant loss to residential amenity.

 

b)      27 out of 45 respondents (1 of which was located within the Precinct) did not support the recommendation as they felt this would extend pressure to rezone land further south.

 

The staff recommendation to the meeting on the matter was to adopt the following principles concerning the Rose Street Precinct:

 

a.   That the land be rezoned to the R3 zone; and

b.   That further urban design analysis/master planning process is needed to:

i.    Determine how development from the north needs to step down to a building height of 2 storeys at the Brigg Road frontage to transition to development across the road. Transition should also be considered towards the eastern end of the site to ensure future massing appropriately responds to the low density residential development fronting Essex Street.

ii.   Determine an appropriate amalgamation pattern, building height, density and setback controls as well as provision of communal and public open space

iii.  That this analysis inform DCP controls.

 

That despite the increase in residential density proposed, that the above recommendations could proceed ahead of the completion of the Traffic study as they seek to urgently deal with the unintended impacts arising from the new planning controls implemented in 2014 relating to land use interface issues. Furthermore, the potential increase in dwelling numbers resulting from this recommendation is likely to be minimal when compared against the traffic impacts arising from proposals detailed later in this report.

 

7.      However, following consideration of the report and the staff recommendation on the matter, Council resolved for the Rose Street Precinct and certain other areas:

 

That the development of 2 storey ‘manor houses’ within the following precincts be pursued in response to the current interface issues being experienced by residents. However, as part of this process further work should also be carried out to test the benefits of 3 storey residential flat buildings with all the appropriate DCP controls, for example setbacks, amalgamation patterns to determine whether an alternative approach may be more appropriate.

 

8.      The resolution also required that 70, 72 and 74 Essex Street be included as part of the Rose Street Precinct.

 

9.      In October 2017, a Ward Councillor Briefing took place, in which local Councillors expressed a preference for a masterplan to be prepared for the Rose Street Precinct prior to new planning controls being pursued. Councillors indicated the masterplan should investigate and consider a number of issues concerning flooding impacts, amalgamation patterns and the impact of topography on building forms within the Precinct. 

 

10.    At the 9 July 2018 Council meeting, the potential rezoning of the Precinct was considered as part of a broader update to Council on the progress of the Epping Planning review (EPR), the Epping Town Centre Traffic Study and several related planning matters concerning the Epping Town Centre.

 

Council resolved:

 

‘That no further action be taken to amend the planning controls applying to the Precinct until a drainage analysis detailing the implications of the redevelopment of the Rose Street Precinct is completed and reported to Council.’

 

11.    It is noted that since this time, a drainage analysis has not been carried out for the Precinct as this has not been a priority for Council and such a study has not been prepared by precinct landowners. Council resources (budget and staff time) have instead been focused on the establishment of a new strategic planning framework for the whole of the Council area and on other flood study work.

 

SITE DESCRIPTION

 

12.    The Precinct is located directly east of the Epping train line, bounded by Blaxland Road to the east, Brigg Road to the south and Essex Street to the west. To the immediate north of the Precinct are a combination of apartment blocks and single dwellings along Maida Road. Two local parks are located immediately to the north-east and south west of the Precinct. The parks are connected by a stormwater channel that runs diagonally through the Precinct in a partially overland/partially underground form (refer Figure 1).

 

13.    The Precinct that was originally identified for consideration for potential development in 2016 was limited to properties located along Rose Street and Brigg Road, Epping. Following further investigation, properties along Blaxland Road and Essex Street were included in the Precinct in 2018. Table 1 identifies the 23 properties that form the Precinct under consideration in this report.

 

Rose Street, Epping properties

1 Rose Street

3 Rose Street

2 Rose Street

4 Rose Street

5 Rose Street

 

Blaxland Road, Epping properties

705 Blaxland Road

709 Blaxland Road

707 Blaxland Road

711 Blaxland Road

Brigg Road, Epping properties

5 Brigg Road

19 Brigg Road

7 Brigg Road

21 Brigg Road

9 Brigg Road

23 Brigg Road

11 Brigg Road

25 Brigg Road

15 Brigg Road

27 Brigg Road

17 Brigg Road

 

Essex Street, Epping properties

70 Essex Street

72 Essex Street

74 Essex Street

 

Table 1 – Properties identified within the Rose Street Precinct

 

14.    The Precinct is zoned R2 Low Density Residential under the Hornsby Local Environmental Plan 2013 (HLEP 2013). The R2 zoning will not change under Council’s Harmonisation Planning Proposal that has been submitted to the Department of Planning and Environment (DPE) for finalisation. The zoning map is shown in Figure 2 below.


Figure 2 – Zoning of Rose Street Precinct under HLEP 2013

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15.    The Precinct has a maximum building height of 8.5m under HLEP 2013. The maximum building height will not change under Council’s Harmonisation Planning Proposal currently with the DPE for finalisation. This is shown in Figure 3 below.

 

Figure 3 – Maximum building height of Rose Street Precinct under HLEP 2013.

 

16.    The eastern portion of the Precinct adjoins the Essex Street Heritage Conservation Area as shown in Figure 4 below. This Heritage Conservation Area will be retained under Council’s Harmonisation Planning Proposal currently with the DPE for finalisation. Currently there are no floor space ratio controls applying to the Precinct under the HLEP 2013. A floor space ratio control of 0.5:1 is proposed for the Precinct under Council’s Harmonisation Planning Proposal.

 

Figure 4 – Heritage Conservation Area under HLEP 2013

 

 

 

 

ISSUE

 

17.    This report reviews the need for Council to proceed to prepare a drainage analysis to support consideration of amendments to the planning controls that apply to the Precinct, as identified by the Council resolution from 9 July 2018.

 

18.    It is important when investigating the need to proceed with changes to the local planning controls for the precinct to consider the context of the current strategic planning framework which has changed significantly since the 9 July 2018 Council resolution. In particular, Council’s Local Strategic Planning Statement (LSPS) and Local Housing Strategy (LHS) have since come into effect. Importantly, these documents have established a strategic planning framework that makes rezoning the Precinct to enable additional housing development inconsistent with Council’s current strategic directions.

 

Current Strategic Planning Framework

 

19.    When the DPE introduced new planning controls for Epping in 2014 under its Precinct Priority Process, it also identified the Epping Town Centre Urban Activation Precinct (‘Urban Activation Precinct’). The Urban Activation Precinct detailed identified areas for increased residential densities and areas where existing low residential density character was to be retained. The Rose Street Precinct was identified as one of the low residential density character areas, as shown in Figure 5 below.

 

Figure 5 – Epping Town Centre Urban Activation Precinct (Rose Street outlined in yellow)

 

20.    The Epping Strategic Centre identified in the LSPS and LHS has consistent boundaries with the Epping Town Centre Urban Activation Precinct which includes the Rose Street Precinct – refer Figure 6 below. The LSPS identifies the Epping Strategic Centre as a Growth Precinct, which the LSPS defines as a ‘precinct identified for higher density growth, usually in combination with local retail and business services and supporting infrastructure and facilities’.

 

Figure 6 – Epping Strategic Centre, City of Parramatta LHS

 

While the Rose Street Precinct is located within the Epping Strategic Centre the LHS indicates that housing targets for Epping are not only being met but are being exceeded. This is based on forecasting that shows the City of Parramatta will deliver an additional 87,900 dwellings by the year 2036, exceeding the DPE’s housing target over the period by 3,925 dwellings. The LHS forecasts that 8,910 of these dwellings will be developed in Epping.  As a result no additional major precinct and/or rezonings for additional housing are required to meet the DPE’s housing targets, and thus do not need to be considered until planning is carried out for the post 2036 period. This sets the strategic context for the consideration of any proposal to deliver more housing in the Rose Street Precinct.

 

21.    This position is reinforced in Council’s LSPS, which seeks to retain the local character of existing low density residential areas, such as the Rose Street Precinct. For such areas the LSPS states:

 

These existing suburbs have high levels of urban amenity and character, and also provide a diversity of housing offer in the LGA. Importantly, these suburbs also provide for a significant amount of our existing urban tree canopy.

 

These areas are to be protected from further encroachment of high density development.

 

22.    Therefore, Council’s current strategic framework does not support consideration of the rezoning of the Rose Street Precinct for further housing development at present.

 

 

Flooding risk and drainage issues

 

23.    The Rose Street Precinct is at risk of the 1 in 100-year flood event (see Figure 7 below). If Council was to consider the rezoning of the precinct to allow for more housing delivery, an investigation into flooding impacts for the site would need to be addressed.

 

Figure 7 – 1 in 100 year flood event, Rose Street Precinct, Epping

 

24.    Council’s resolution made on 9 July 2018 requires a drainage analysis to be carried out detailing the implications of the redevelopment of the Precinct before the local planning controls are amended. One way of addressing this would be through a Council-led study.

 

25.    Council officers are currently progressing the Draft Parramatta River Flood Study. Following the completion of this work, if a rezoning proposal were to be prepared for the Precinct a detailed drainage study would be needed which would take into account the results of this wider study. The work required for the Precinct would need to include a detailed hydraulic flood study that investigates the extent of the flood hazard area, suitable location for building footprints, finished floor levels and overland flow corridors. Detailed hydraulic modelling would also need to be provided to match the pre-developed scenario and demonstrate there would be no adverse flood impacts within the Precinct and to adjacent properties.

 

26.    It is considered that, given the lack of strategic need for a Planning Proposal to be prepared for the redevelopment of the Precinct, it is not appropriate for Council to pursue a site specific drainage study to support a potential rezoning for the Precinct, as referenced in Council’s 9 July 2018 resolution. The completion of the Draft Parramatta River Flood Study will inform any future study that may be carried out if the rezoning of the precinct is considered to have strategic merit to help meet future housing supply for the period after 2036.

 

27.    At this stage Council staff are not prioritising investigation of potential future sites to contribute to meeting Council’s housing land supply requirements for the period post 2036, furthermore there is no current Council budget allocation for a detailed drainage study of the precinct to be carried out. Following completion of the Draft Parramatta River Flood Study Precinct, landowners may wish to prepare their own flood analysis for the purposes of supporting an investigation of the housing development potential of their land in the period after 2036.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

28.    The following stakeholder consultation has been undertaken in relation to this report.

 

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

Late November 2022

Residents and landowners of the precinct and the surrounding area – letter advising the matter is being reported to this Council meeting

N/A

N/A

City Planning & Design

 

Councillor Consultation

 

29.    The following recent Councillor consultation has been undertaken in relation to this report:

 

Date

Councillor/s

Councillor Comment/s

Council Officer Response

Responsibility

21 November 2022

Ward Councillors

N/A

N/A

City Planning & Design

30 November 2022

All Councillors

N/A

N/A

City Planning & Design

 

LEGAL IMPLICATIONS FOR COUNCIL

 

30.    There are no legal implications for Council associated with this report.

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

31.    If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

 

 

FY 22/23

FY 23/24

FY 24/25

FY 25/26

Revenue

 

 

 

 

Internal Revenue

 

 

 

 

External Revenue

 

 

 

 

Total Revenue

 

 

 

 

 

 

 

 

 

Funding Source

N/A

 

 

 

 

 

 

 

 

Operating Result

 

 

 

 

External Costs

 

 

 

 

Internal Costs

 

 

 

 

Depreciation

 

 

 

 

Other

 

 

 

 

Total Operating Result

NIL

 

 

 

 

 

 

 

 

Funding Source

N/A

 

 

 

 

 

 

 

 

CAPEX

 

 

 

 

CAPEX

 

 

 

 

External

 

 

 

 

Internal

 

 

 

 

Other

 

 

 

 

Total CAPEX

N/A

 

 

 

 

 

Kashfia Hasan

Senior Project Officer Land Use

 

David Birds

Group Manager, Major Projects and Precincts

 

Jennifer Concato

Executive Director City Planning and Design

 

John Angilley

Chief Financial and Information Officer

 

Bryan Hynes

Acting Chief Executive Officer

 

 

 

 

Attachments:

1

Planning History - Rose Street Epping

2 Pages

 

 

 

REFERENCE MATERIAL

 


Item 13.2 - Attachment 1

Planning History - Rose Street Epping

 

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Council 5 December 2022                                                                                                 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER         13.3

SUBJECT                  Draft Loan Borrowing Policy for Public Exhibition

REFERENCE            F2022/00105 - D08734029

REPORT OF              Policy Officer        

 

 

CSP THEME:             FAIR

 

workshop/briefing date: Finance Committee – 27 October 2022

                                                           Policy Review Committee – 15 November 2022

 

PURPOSE:

 

To seek Council’s endorsement to place the draft Loan Borrowing Policy (Policy 206) on public exhibition.

 

RECOMMENDATION

 

(a)     That the draft Loan Borrowing Policy be placed on public exhibition for a period of 28 days.

 

(b)     That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Loan Borrowing Policy for public exhibition to give effect to Council’s resolution.

 

(c)     Further, that staff prepare a report to Council following the exhibition period.

 

BACKGROUND

 

1.      Council’s existing Loan Borrowing Policy (Policy 206) was adopted by Council on 10 July 2017 and is now due for review.

 

ISSUES/OPTIONS/CONSEQUENCES

 

2.      Before adopting the draft Policy, Council must place the document on public exhibition for a period of 28 days. This report is seeking Council’s approval to place the draft Loan Borrowing Policy on public exhibition. The submission period is likely to close in early January 2023.

 

3.      Once submissions have closed a further report will be presented to Council incorporating any public comment at a meeting in February 2023 where Council will be required to adopt the final Policy. This document will become effective once it is adopted by Council.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

4.      The following stakeholders have been consulted and reviewed the draft Policy:

·        Legal Services Unit,

·        Leadership Team,

·        Executive Team,

·        Finance Committee, and

·        Policy Review Committee.

 

Time frame from exhibition to adoption of Policy:

 

a.      Council Meeting – 5 December 2022

i.    Council endorses the draft Policy for purposes of public exhibition.

 

b.      Public Exhibition – Exhibition dates approximately 6 December 2022 to 8 January 2023 (additional days will be added to the standard 28-day public exhibition period to accommodate public holidays)

 

c.       Council Meeting – February 2023

i.    Council adopts the draft Policy

 

LEGAL IMPLICATIONS FOR COUNCIL

 

5.      The draft Policy was reviewed by Legal Services on 25 October 2022 and does not present any legal concerns.

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

6.      There are no unbudgeted financial implications for Council’s budget associated with the exhibition and adoption of this draft Policy.

 

 

FY 22/23

FY 23/24

FY 24/25

FY 25/26

Revenue

 

 

 

 

Internal Revenue

 

 

 

 

External Revenue

 

 

 

 

Total Revenue

Nil

 

 

 

 

 

 

 

 

Funding Source

N/A

 

 

 

 

 

 

 

 

Operating Result

 

 

 

 

External Costs

 

 

 

 

Internal Costs

 

 

 

 

Depreciation

 

 

 

 

Other

 

 

 

 

Total Operating Result

Nil

 

 

 

 

 

 

 

 

Funding Source

N/A

 

 

 

 

 

 

 

 

CAPEX

 

 

 

 

CAPEX

 

 

 

 

External

 

 

 

 

Internal

 

 

 

 

Other

 

 

 

 

Total CAPEX

Nil

 

 

 

 

 

 

 

Melissa McIsaac

Policy Officer

 

Gwendolyn Hughes

Governance Manager

 

John Angilley

Chief Financial and Information Officer

 

Bryan Hynes

Acting Chief Executive Officer

 

 

 

Attachments:

1

For Public Exhibition - Draft Loan Borrowing Policy 2022

5 Pages

 

2

For Information - Loan Borrowing Policy Review 2022 - Summary of Proposed Changes

2 Pages

 

3

For Information - Loan Borrowing Policy 2017 - Full Markup of Proposed Changes

7 Pages

 

 

 

REFERENCE MATERIAL

 


Item 13.3 - Attachment 1

For Public Exhibition - Draft Loan Borrowing Policy 2022

 

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Item 13.3 - Attachment 2

For Information - Loan Borrowing Policy Review 2022 - Summary of Proposed Changes

 

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Item 13.3 - Attachment 3

For Information - Loan Borrowing Policy 2017 - Full Markup of Proposed Changes

 

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Council 5 December 2022                                                                                                 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER         13.4

SUBJECT                  Review of Library Opening Hours

REFERENCE            F2022/00105 - D08765769

REPORT OF              Library Services Manager       

 

 

CSP THEME:           ACCESSIBLE

 

workshop/briefing date:  26 October 2022.

 

PURPOSE:

 

To report to Council the outcome of the Review of Library Opening Hours and recommend the implementation of revised Library Opening Hours across the City of Parramatta Library network.

 

RECOMMENDATION

 

(a)     That Council adopt revised Library Opening Hours across the City of Parramatta Library Network, as recommended below:

 

Library

Mon

Tues

Wed

Thurs

Fri

Sat

Sun

Hours

 

Carlingford

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

9.30-12

 

43

+5.0

Constitution Hill

9.30-5

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

-

48

+7.5

Dundas

9.30-5

9.30-8

9.30-5

9.30-5

9.30-5

9.30-12

-

43

+2.5

Epping

9.30-5

9.30-8

9.30-8

9.30-8

9.30-5

9.30-5

2-5

57

+7.5

Ermington

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

9.30-12

-

43

+5.5

Parramatta

9-8

9-8

9-8

9-8

9-5

9-5

9-5

68

+6.0

Wentworth Point

9.30-5

9.30-8

9.30-8

9.30-8

9.30-5

9.30-5

2-5

57

+13

Newington

-

-

-

-

-

-

-

0

-7.0

Total Hours all Libraries

359

+40

 

(b)     That the Newington lending facility be replaced by longer opening times at the Wentworth Point Library, promotion of the Home Library Service to Newington residents and through the provision of a book vending kiosk at the Newington Community Centre

 

(c)     Further, that the Library Service to report back to Council with a report on customer feedback on the revised opening hours in November 2023.

 

BACKGROUND

 

1.      The Library Service has conducted a Library Opening Hours Review, prompted by recommendations included in a Library-wide End to End Service Review, which was carried out in 2020/21.

 

2.      It is also timely to review Library opening hours, as the Library Service responds to the challenge of reconnecting with customers following the disruption caused by the COVID-19 Pandemic.

3.      The aims of the Library Opening Hours Review were:

 

a.      To open libraries at times that are most convenient to customers and at times of greatest customer demand.

 

b.      To provide extended opening times for the Parramatta Library at PHIVE.

 

c.       To extend evening and weekend hours based on locations of greatest customer demand.

 

d.      To provide increased access to an expanding range of programs and services.

 

e.      To remove some post amalgamation practices and achieve consistent opening times across all libraries.

 

4.      The standard Library opening times across the COP Library network are as follows:

 

Library

Mon

Tues

Wed

Thurs

Fri

Sat

Sun

Hours

Carlingford

10-5

10-5

10-5

10-5

10-5

10-1

38

Constitution Hill

10-5

10-5

10-5

10-8

10-5

9.30-12

-

40½

Dundas

10-5

10-5

10-5

10-8

10-5

9.30-12

-

40½

Epping

10-5

10-8

10-8

10-8

10-5

9.30-12

2-5

49½

Ermington

10-5

10-5

10-5

10-5

10-5

9.30-12

-

37½

Parramatta

9.30-8

9.30-8

9.30-8

9.30-8

9.30-8

9.30-4

2-5

62

Wentworth Point

10-5

10-5

10-5

10-8

10-5

10-4

-

44

Newington

 

 

 

2-6

 

9-12

 

7

Total Hours all libraries

319

 

In the above table, the pre-PHIVE opening hours are provided for Parramatta Library. Opening times of all libraries have been periodically affected by COVID-19 restrictions since the first lockdown in March 2020. The Newington Lending Facility closed in March 2020 and has never reopened.

 

ISSUES/OPTIONS/CONSEQUENCES

 

5.      In reviewing the opening times of all libraries, the standards and guidelines for NSW public libraries, issued by the Library Council of NSW, have been considered. The aim of these standards in relation to opening times is as follows:

 

To open at times which enable the community to make the most effective use of the library service and to ensure that the library’s resources and services are as widely available as possible.

 

6.      Standard 3 applies to tier one libraries which are major service points that provide direct access to a full range of services and facilities. Standard 4 applies to smaller branch libraries that do not have the capacity to provide access to a full range of services and facilities.

 

7.      Under these standards the recommended hours for tier one libraries in local government areas with populations of over 100,000 people is a minimum of 62 hours per week for each library. The minimum recommended hours for branch libraries are 40 hours per week for each branch library.

 

8.      The following libraries are considered tier one libraries: Parramatta (Phive) and Wentworth Point. The remaining libraries are considered as branch libraries in that they do not provide access to the full range of library services and facilities. Some of the branch libraries would benefit from being elevated to tier one libraries, but as they stand at present, do not have the capacity, particularly in terms of space and facilities, to be considered tier one libraries. Under these definitions the lending facility that operated prior to the COVID-19 pandemic at Newington should not be considered a library.

 

9.      The following table provides a comparison between minimum recommended and current COP opening hours.

 

Library

Type of Library

Minimum Hours Recommended

Current Hours

Carlingford

Branch

40

38

Constitution Hill

Branch

40

40½

Dundas

Branch

40

40½

Epping

Branch

40

49½

Ermington

Branch

40

37½

Parramatta

Tier One

62

62

Wentworth Point

Tier One

62

44

Newington

Lending facility

Not considered a branch

7

 

 

324

319

 

10.    In reviewing opening times, the elements from Guideline 2 from the standards and guidelines for NSW public libraries were also considered:

 

a.      library hours are fixed and include morning, afternoon, evening and weekend hours, based on assessment of users and potential users rather than on staff convenience.

 

b.      opening hours are consistent, predictable and easy for customers to understand.

 

c.       the nature of the community (for example, young people, families with children, seniors) is considered.

 

d.      proximity of the library to other community facilities such as shops, businesses and public transport, and their hours of operation are considered.

 

e.      remote access to library resources (e.g., online library services and resources, including the online catalogue) is available at all times.

 

f.       hours, once set, are routinely reviewed to consider changing demographics and circumstances.

 

11.    In reviewing Library opening times, customer demand was also considered when assessing the minimum recommended hours. In reviewing opening times, including evening and weekend times, periods of peak customer demand were considered in formulating new opening times. Given the disruptive impact of the COVID-19 Pandemic on the use of the libraries, the patterns of use for the 2018/19 financial year were considered as a benchmark. These periods of demand reflect a more normal use of the library with the current challenge being to reconnect with our customers. The hourly averages for visits on each day and to each library are shown in the table below.

 

Library

Mon

Tues

Wed

Thurs

Fri

Sat

Sun

Carlingford

42.6

40.3

45.1

40.1

42.5

61.1

 

Constitution Hill

32.9

40.4

35.2

28.2

33.6

64.7

 

Dundas

23.4

28.6

26.8

23.7

21.8

31.4

 

Epping

55.0

55.3

52.0

47.5

50.7

84.1

79.7

Ermington

13.8

15.3

17.7

12.7

14.6

19.1

 

Parramatta

165.3

185.5

177.8

182.5

165.6

220.1

228.3

 

12.    The conclusions of the customer demand analysis are summarized below.

 

a.      Customer demand is high on weekends across all libraries.

 

b.      The Parramatta Library at PHIVE now opens from 9am-5pm both Saturday and Sundays, which are the longest weekend opening hours of any public library in NSW.

 

c.       The absolute number of visits on Saturdays are high in WPCCL and Epping, and significantly lower for Ermington and Dundas.

 

d.      Carlingford and Constitution Hill Libraries also have high demand on Saturdays.

 

e.      Carlingford Library is currently open for 3 hours on Saturdays, compared with 2.5 hours for Constitution Hill Library.  When adjusted for this difference customer demand for visits is similar, as is demand for programs. 

 

f.       Current Library budgets supports all-day Saturday opening at WPCCL, Epping and Constitution Hill.

 

g.      Extended evening hours are recommended to target areas of use while maintaining evening access in all libraries. 

 

h.      The Constitution Hill Library currently opens on Thursday night, and it is recommended that the library continue to open on Thursday night. The use of the Library on Tuesdays is driven by the story-time sessions which are conducted in the morning.

13.    Following consideration of customer use patterns, the existing capacity of the libraries and the standards and guidelines for NSW public libraries, the following Library Opening Hours are recommended in the table below.

Library

Mon

Tues

Wed

Thurs

Fri

Sat

Sun

Hours

 

Carlingford

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

9.30-12

 

43

+5.0

Constitution Hill

9.30-5

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

-

48

+7.5

Dundas

9.30-5

9.30-8

9.30-5

9.30-5

9.30-5

9.30-12

-

43

+2.5

Epping

9.30-5

9.30-8

9.30-8

9.30-8

9.30-5

9.30-5

2-5

57

+7.5

Ermington

9.30-5

9.30-5

9.30-8

9.30-5

9.30-5

9.30-12

-

43

+5.5

Parramatta

9-8

9-8

9-8

9-8

9-5

9-5

9-5

68

+6.0

Wentworth Point

9.30-5

9.30-8

9.30-8

9.30-8

9.30-5

9.30-5

2-5

57

+13

Newington

-

-

-

-

-

-

-

0

-7.0

Total Hours all Libraries

359

+40

 

14.    The opening times for the Parramatta Library operating out of PHIVE have already been confirmed as detailed in the above table. As such, the operating times for the Parramatta Library are not part of this review.

 

15.    The main benefits to the community of the recommended opening times are as follows:

 

a.      Opening times are aligned with those hours of areas of greatest customer demand.

 

b.      Staff resources are matched to areas of greatest need.

 

c.       Rightfully acknowledges Wentworth Point Library as a major service point.

 

d.      Increases weekly weekend opening hours from 30½ hours to 52 hours.

 

e.      Increases Saturday weekly opening hours from 24½ hours to 38 hours.

 

f.       Increases Sunday weekly opening hours from 6 hours to 14 hours.

 

g.      Increases overall opening hours by 40 from 319 hours to 359 hours per week.

 

h.      No financial impact due to the implementation of the library organisational redesign and new contemporary best-practice rosters for library teams.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

16.    In framing the recommended hours use patterns during the pre-covid period were considered. It is recommended that customer feedback be sought, and a survey conducted to elicit customer responses to the new opening times. This approach is recommended since use patterns of the City of Parramatta libraries has been significantly impacted by the disruptive effect of the COVID-19 Pandemic. The biggest challenge for the library is to reconnect with customers. Once use patterns return to some level of normalcy, this would be the more appropriate time to survey and seek customer feedback on opening times.  

 

17.    The timing for implementing the recommended opening times is as follows:

 

a.      November/December 2022: prepare opening hours communications plan.

 

b.      Monday 30 January 2023: new opening times implemented, supported by opening hours communications plan.

 

c.       February/March 2023: On-going Customer Communications and Feedback.

 

d.      July/August 2023: Conduct Opening Hours Customer Survey.

 

e.      October/November 2023: Report Back to Council on Opening Hours Feedback and Results.

 

Councillor Consultation

 

18.    The following Councillor consultation has been undertaken in relation to this matter:

 

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

26th October 2022

Councillor Workshop attended by Councillors Prociv, Esber, Noack, Darley, Garrard, Wearne, Siviero, Wang, Valjak, Bradley.

Supportive of conclusions of Library Opening Hours Review and Officers to proceed with preparation of Council Report on basis on Workshop presentation.

Actioned by preparation of 5/12/22 Council Report.

Jon Greig, ED Community Services.

 

LEGAL IMPLICATIONS FOR COUNCIL

 

19.    There are no legal implications for Council.

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

20.    There are no financial implications for Council in that all recommended hours are covered by the existing Library Budget.

 

21.    The table below summarises the financial impacts on the budget arising from approval of this report.

 

 

FY 22/23

FY 23/24

FY 24/25

FY 25/26

Revenue

 

 

 

 

Internal Revenue

 

 

 

 

External Revenue

 

 

 

 

Total Revenue

N/A

N/A

N/A

N/A

 

 

 

 

 

Funding Source

 

 

 

 

 

 

 

 

 

Operating Result

Nil

Nil

Nil

Nil

External Costs

 

 

 

 

Internal Costs – Employee Costs

 

 

 

 

Depreciation

 

 

 

 

Other

 

 

 

 

Total Operating Result

 

 

 

 

 

 

 

 

 

Funding Source

N/A

N/A

N/A

N/A

 

 

 

 

 

CAPEX

 

 

 

 

CAPEX

 

 

 

 

External

 

 

 

 

Internal

 

 

 

 

Other

 

 

 

 

Total CAPEX

N/A

N/A

N/A

N/A

 

Paul Scully

Library Services Manager

 

Jon Greig

Executive Director Community Services

 

John Angilley

Chief Financial and Information Officer

 

Bryan Hynes

Acting Chief Executive Officer

 

Attachments:

There are no attachments for this report.

 

REFERENCE MATERIAL

 


Council 5 December 2022                                                                                                 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER         13.5

SUBJECT                  Exhibition Outcomes - Draft Planning Proposal, Draft Site-Specific DCP and Draft Planning Agreetment - Holdmark Sites (Melrose Park South)

REFERENCE            F2022/00105 - D08781705

APPLICANT/S           Holdmark Property Group

OWNERS                    Holdmark Property Group

REPORT OF              Senior Project Officer

 

CSP THEME:             INNOVATE

 

Development applications considered by Sydney central city planning panel     Nil

 

PURPOSE

 

To advise Council on submissions received during the public exhibition of the Planning Proposal, draft Site-Specific Development Control Plan (DCP) and draft Planning Agreement relating to two (2) sites in the southern precinct of Melrose Park identified as the East Site (112 Wharf Road, 30 and 32 Waratah Street, Melrose Park) and West Site (82 Hughes Avenue, Ermington) and to respond to issues raised. The report recommends that the updated Planning Proposal, draft Site-Specific DCP and updated draft Planning Agreement be approved by Council.

 

RECOMMENDATION

 

(a)     That Council receives and notes the submissions made during the exhibition of the Planning Proposal, draft Site-Specific Development Control Plan (DCP), and draft Planning Agreement and Council officer responses to the issues raised (refer to Attachment 1).

 

(b)     That Council approve the updated Planning Proposal for finalisation (refer to Attachment 1) that seeks to amend Parramatta Local Environmental Plan 2011 as follows:

 

1)      Rezone 112 Wharf Road, 32 Waratah Street, Melrose Park and 82 Hughes Avenue, Ermington from IN1 General Industrial to part R4 High Density Residential and part RE1 Public Recreation.

 

2)      Rezone 30 Waratah Street, Melrose Park from IN1 General Industrial to RE1 Public Recreation.

 

3)      Amend the maximum building height on the East Site and West Site from 12m to a combination of 25m (6 storeys), 34m (8 storeys), 68m (20 storeys, and 77m (22 storeys) on each site.

 

4)      Amend the Floor Space Ratio on the East Site from 1:1 to 2.74:1 (net).

 

5)      Amend the Floor Space Ratio on the West Site from 1:1 to 2.46:1 (net).

 

6)      Insert a site-specific provision in Part 6 Additional local provisions – generally of Parramatta Local Environmental Plan 2011 and amending the Additional Local Provisions map to include the East Site and West Site to ensure:

 

(a)     That design excellence provisions be applicable to buildings with a height of 55m and above and appoint a Design Excellence Panel to provide design advice for all development applications within the subject sites. Floor Space Ratio and height of building bonuses are not to be awarded on any development lot.

 

(b)     A minimum of 1,000m2 of non-residential floor space is to be provided across the East and West Sites to serve the local retail and commercial needs of the incoming population.

 

7)      Amend the Land Reservation Acquisition map to reflect areas of open space to be dedicated to Council.8)      Insert provisions into the Parramatta Local Environmental Plan 2011 to ensure that the number of dwellings approved at the development application stage aligns with the required infrastructure identified by Council in the Transport Management and Accessibility Plan (TMAP).

 

8)      Insert provisions into the Parramatta Local Environmental Plan 2011 requiring the Planning Secretary to be satisfied that all State public infrastructure needs (including transport and schools) are met before development can proceed.

 

9)      Insert provisions into Parramatta Local Environmental Plan 2011 to ensure that the new planning controls do not take effect on the subject sites prior to the local infrastructure identified in the local Planning Agreement being secured by way of an executed Planning Agreement between Council and the Applicant.

 

10)    Amend Schedule 1 Additional Permitted Uses of Parramatta Local Environmental Plan 2011 to permit ‘food and drink’ premises in the R4 High Density Residential zone as identified on the new Additional Permitted Uses map.

 

(c)     That Council forward the Planning Proposal to the Department of Planning and Environment for finalisation.

 

(d)     That Council approve the Site-Specific DCP at Attachment 1.

 

(e)     That Council approve the Planning Agreement at Attachment 2, and the Chief Executive Officer be authorised to sign the Planning Agreement on behalf of Council.

 

(f)      That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation of the Planning Proposal, DCP and Planning Agreement.

 

(g)     Further, that Council note the advice of the Local Planning Panel dated 15 November 2022 which is consistent with the above Council officer recommendation.

 

SUMMARY

 

1.      This report details the outcomes of the public exhibition of the Planning Proposal, draft Site-Specific DCP and draft Planning Agreement relating to two (2) sites within the southern precinct of Melrose Park (East Site and West Site).

 

2.      The Planning Proposal seeks to amend the Parramatta Local Environmental Plan 2011 (PLEP 2011) to enable non-industrial development on the above-mentioned sites in the form of high density residential, public open space and small-scale retail/commercial uses. The Planning Proposal is generally in accordance with the Southern Structure Plan adopted by Council in December 2019. Should the Planning Proposal and draft DCP be approved, approximately 1,925 new dwellings could be delivered across the two subject sites.

 

3.      The Planning Proposal, draft DCP and Planning Agreement were placed on public exhibition from 25 August 2022 to 21 September 2022. Eighty-five (85) submissions were received comprising seventy-nine (79) from the community, with the remaining 6 from public agencies and other organisations. Overall, 3% of submissions were in support and 77% objected with the remaining 20% neither objecting nor supporting the Planning Proposal. A summary of the key issues raised is provided later in this report, with further details and responses provided at Attachment 1 of this report.

 

4.      The key issues raised in submissions relate to building heights, infrastructure provision, potential traffic impacts and character loss. Melrose Park is identified as a Local Centre within Council’s approved Local Strategic Planning Statement (LSPS) and is therefore suitable for high density residential development as an identified Growth Precinct. The proposed building heights are the result of detailed urban design testing and are compatible with the adopted building heights in the Melrose Park North precinct and will be consistent with the future character of the area established by the LSPS. In relation to concerns about increases in traffic, the proposed road upgrades and public transport improvements including a bridge connection over Parramatta River will ensure any impacts can be managed in accordance with the Melrose Park Transport Management and Accessibility Plan (TMAP) adopted by Council on 12 August 2019 that identifies the traffic and transport infrastructure required to support the development of the Melrose Park precinct. The infrastructure identified to be provided as part of the Planning Proposal is consistent with the identified needs of the precinct and is considered appropriate.

 

5.      The matters raised in the submissions do not necessitate significant changes to the Planning Proposal or draft DCP that would warrant re-exhibition. Minor procedural changes are proposed to the Planning Proposal to reflect the post-exhibition Gateway conditions and these changes are detailed within Table 2 of Attachment 1. One change is proposed to the draft DCP comprising the replacement of the map (Figure 2 in the DCP) identifying the applicable gross floor areas (GFAs) on each development lot. This change provides clarification on the total GFAs permitted.

 

6.      One minor procedural change is also proposed to the Planning Agreement within Schedule 2 definitions, changing the maintenance period from 6 months to 12 months. The amended Planning Agreement is provided at Attachment 2.

 

SITE DESCRIPTION

 

7.      The southern precinct is bound by Hope Street to the north, Wharf Road to the east, Parramatta River to the south and Atkins Road to the west. It is located approximately 6km east of the Parramatta CBD and adjoins the Ryde Local Government Area (LGA) to the east. The proposed Parramatta Light Rail Stage 2 (PLR2) corridor runs through the precinct along Hope Street before turning south onto Waratah Street and over a bridge connecting to Wentworth Point. The bridge is not proposed as part of this Planning Proposal but instead will be delivered by the State Government as part of Parramatta Light Rail Stage 2 (PLR2).

 

8.      The sites subject to this Planning Proposal are located on the eastern and western sides of the southern precinct and are largely developed and occupied by a variety of industrial premises. Surrounding land uses are primarily low density residential development to the east and west, Parramatta River to the south and industrial land between the sites. The East Site, which relates to 112 Wharf Road and 30 and 32 Waratah Street is approximately 42,692m2 (4.2ha) and is located to the south of Melrose Park Public School. The West Site is approximately 51,607m2 (5.1ha) and bound by Hughes Avenue to the east, Parramatta River to the south, Atkins Road to the west and 71 Atkins Road and 80 Hughes Avenue along the northern boundary. These sites are referred to as “East” and “West” respectively in this report (see Figure 1). These two sites comprise approximately 9.4ha of the 19ha southern precinct, which equates to approximately 49% of the land area within the Southern Precinct.

 

Map

Description automatically generated

Figure 1. Sites subject to this Planning Proposal

BACKGROUND

 

9.      The Planning Proposal was considered by Council at its meeting of 9 November 2020, when it was endorsed to proceed to the Department of Planning and Environment (DPE) for Gateway determination. A Gateway determination was issued by DPE on 17 August 2021 requiring the Planning Proposal to be submitted to DPE by 30 June 2022 for finalisation to occur by 31 August 2022.

 

10.    A report on the draft Site-Specific DCP and draft Planning Agreement was considered by Council on 28 March 2022, when both documents were endorsed to proceed to public exhibition. After this time, Council officers undertook further discussions with the proponent regarding details of the clauses within the Planning Agreement, which took several months to resolve.

 

11.    A Gateway Alteration was issued by DPE on 12 September 2022 granting an extension until 24 December 2022 for the Planning Proposal to be submitted to DPE for finalisation.

 

12.    The draft Planning Proposal, draft Site-Specific DCP and draft Planning Agreement were publicly exhibited from 25 August to 21 September 2022.

Further details on the background of this project is provided in the LPP report at Attachment 1.

 

OVERVIEW OF THE PLANNING PROPOSAL

 

13.    The Planning Proposal seeks to amend PLEP 2011 to enable redevelopment for high density residential, public open space and some small-scale retail/commercial uses on the two sites. Refer to Table 1 below for a summary of existing and proposed controls.

 

Table 1. Summary of current and proposed planning controls

 

EAST SITE

WEST SITE

 

112 Wharf Road

30 Waratah Street

32 Waratah Street

82 Hughes Avenue

Current Zone

IN1 General Industrial

Proposed Zone

Part R4 High Density Residential, part RE1 Public Recreation

RE1 Public Recreation

Part R4 High Density Residential, part RE1 Public Recreation

Part R4 High Density Residential, part RE1 Public Recreation

Current FSR

1:1

1:1

Proposed FSR (gross)

1.66:1

1.78:1

Proposed FSR (net)

2.74:1

2.46:1

Current height limit

12m

12m

Proposed Height

Ranging between 6 storeys (25m), 8 storeys (34m), 20 storeys (68m) and 22 storeys (77m)

Potential dwelling yield per site

835 dwellings

1,090 dwellings

Combined potential dwelling yield

1,925 dwellings

Non-residential floor space component

500m2

500m2

 

14.    Building heights ranging between 6 storeys (25m), 8 storeys (34m), 20 storeys (68m) and 22 storeys (77m) are proposed on the East and West Sites, with net floor space ratios of 2.74:1 on the East Site and 2.46:1 on the West Site. Full details of the proposed amendments to PLEP 2011 are provided at Attachment 1.

 

PLANNING PROPOSAL CHANGES

 

15.    No changes to the intended outcomes are proposed to the Planning Proposal as a result of the public exhibition. However, several minor procedural amendments have been made to reflect the conditions of the Gateway determination. Two mapping changes have been made to better identify the land subject to the proposed additional permitted use and additional local provisions. Full details are provided at Attachment 1.

 

DRAFT DEVELOPMENT CONTROL PLAN OVERVIEW AND CHANGES

 

16.    The draft Site-Specific DCP provides specific development provisions for the Melrose Park South precinct and is required to be consistent with the new LEP controls that are set by the Planning Proposal. One change is proposed to the draft DCP relating to Figure 2, which identifies the gross floor areas (GFAs) proposed on the development lots. The legend of this map has been updated to provide clarification on the total GFA permitted on each development lot. Refer to Attachment 1 for further details.

 

DRAFT PLANNING AGREEMENT OVERVIEW AND CHANGES

 

17.    The draft Planning Agreement relating to the provision of local infrastructure has a total value of $37,246,825 and proposes to deliver twenty-four (24) affordable rental housing units in perpetuity, dedication and embellishment of land for new public open space and delivery of cycleways and new roads. The value of the Planning Agreement at an estimated rate of $19,349 per dwelling is consistent with the value of the Planning Agreement Council approved in association with the rezoning of the Melrose Park North precinct.

 

18.    No changes to the infrastructure items to be delivered by the Planning Agreement are proposed, however a minor amendment to the construction terms for works contained in Schedule 2 of the Planning agreement has been made to change the defects liability period from 6 months to 12 months. This has previously been agreed with the Applicant prior to the public exhibition period. This provision will provide greater security to Council when dedication of specific works occurs. Further details on the comments made relating to the draft Planning Agreement as a result of the public exhibition are provided at Attachment 1.

PUBLIC EXHIBITION

 

19.    The Planning Proposal, draft Site-Specific DCP and Draft Planning Agreement and supporting documents were publicly exhibited from 25 August to 21 September 2022. Over 6,400 letters were sent to landowners within both the Parramatta and Ryde LGAs in addition to public agencies and other organisations. Additional notification methods were also utilised and are detailed in Attachment 1.

 

20.    A total of eighty five (85) submissions were received (including two submissions from the same submitter counted as one) as part of the community consultation. Overall, 3% of submissions supported the Proposal in full and 77% objected to the Proposal in full. Other submissions either partially supported or objected or were uncertain. The key issues raised in submissions relate to building heights, infrastructure provision, potential traffic impacts and character loss.  Details of matters raised in the submissions, including Council officer responses, are provided at Attachment 1.

 

21.    The most common themes raised by community members/landowners were as follows:

 

a.      Building height, scale, location, and local character/amenity (raised by 78%),

 

b.      Traffic impacts, parking, and Transport Management and Accessibility Plan (TMAP) (raised by 70%),

 

c.       Infrastructure provision (raised by 70%),

 

d.      Environmental impacts (raised by 34%),

 

e.      Heritage impacts (raised by 9%), and

 

f.       Consultation process (raised by 9%).

 

22.    A number of other concerns were raised in submissions in addition to those mentioned above. Detailed Council officer responses are provided within Attachment 1. While a number of issues have been raised in relation to the exhibited planning provisions, it is considered that these matters are addressed in the draft provisions or can be addressed as part of the detailed design at the development application stage. Therefore, no significant changes are proposed to the exhibited draft Planning Proposal. Minor procedural changes are proposed to reflect the post-exhibition Gateway conditions and these changes are detailed within Table 2 of Attachment 1. A minor amendment is also proposed to the GFA map in the DCP which has been made in response to a submission as detailed previously in this report.

 

PARRAMATTA LOCAL PLANNING PANEL

 

23.    On 15 November 2022, Council officers reported the Planning Proposal to the Local Planning Panel for advice (Attachment 1). The Panel unanimously agreed with the Council officer recommendation that the Planning Proposal, draft Site-Specific DCP and draft Planning Agreement be approved by Council.

CONSULTATION & TIMING

 

24.    In addition to the community and agency consultation noted above, the following stakeholder and Councillor consultation has been undertaken in relation to this matter.

 

Stakeholder Consultation

 

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

March 2021 to present

Holdmark

Various comments in relation to finalising the Planning Proposal, draft DCP and Planning Agreement for public exhibition.

Extensive consultation has been undertaken to date with the proponent to develop the draft planning provisions and Planning Agreement. This represented an agreed position for the purposes of public exhibition as endorsed by Council on 9 November 2020 and 28 March 2022 respectively.

City Planning and Design / Property and Place

 

Councillor Consultation

 

25.    The following Councillor consultation has been undertaken in relation to this matter:

 

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

3 November 2020 & 23 March 2022 - briefing sessions

All

Various questions relating to density, open space and infrastructure provision, potential impact on the Ermington boat ramp and water management.

Responses provided to Councillors

City Planning and Design

30 November 2022

All

Not known at time of finalising this report

Not known at time of writing the report

City Planning and Design

 

LEGAL IMPLICATIONS FOR COUNCIL

 

26.    The legal implications associated with this report relate to the Planning Agreement that is proposed to be entered into between Council and the developer, Holdmark. Council’s legal team were assisted by an external expert in the drafting and finalisation of the Planning Agreement.

 

27.    The draft Planning Agreement has been extensively reviewed by Council’s external legal advisors and is considered appropriate for finalisation.

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

28.    Work to progress the finalisation of the Planning Proposal will be conducted by Council Officers and therefore is within the existing City Planning budget. Should this matter progress, a Planning Agreement delivering open space, road infrastructure and improvements and affordable housing to the value of $37,246,825 will be entered into between Council and the applicant. Further, at development application stage, development contributions in keeping with the rates contained in the Parramatta Section 94A Development Contributions Plan (Amendment No. 5) 2017 will be applied to the development as endorsed by Council on 28 March 2022.

 

29.    The table below summarises the financial impacts on the budget arising from approval of this report. As the timeframe for the delivery of each stage of the redevelopment is unknown, it is uncertain as to whether there will be any financial implications for Council within the next four (4) years. Therefore, financial implications are unlikely given the need for development application approvals to occur prior to any works commencing, which will include site remediation.

 

30.    The Planning Agreement includes a minimum two-year maintenance period clause which means that Council will not be required to allocate funding for maintenance immediately. As a result, it is possible that Council will not need to fund the maintenance of infrastructure delivered as a result of the proposal within the next 5-year period. Therefore, associated maintenance costs and depreciation will need to be addressed in future budgets.

 

 

FY 22/23

FY 23/24

FY 24/25

FY 25/26

Revenue

 

 

 

 

Internal Revenue

 

 

 

 

External Revenue

 

 

 

 

Total Revenue

Nil

Nil

Nil

Nil

 

 

 

 

 

Funding Source

N/A

N/A

N/A

N/A

 

 

 

 

 

Operating Result

 

 

 

 

External Costs

 

 

 

 

Internal Costs

 

 

 

 

Depreciation

 

 

 

 

Other

 

 

 

 

Total Operating Result

Nil

Nil

Nil

Nil

 

 

 

 

 

Funding Source

Nil

Nil

Nil

Nil

 

 

 

 

 

CAPEX

 

 

 

 

CAPEX

 

 

 

 

External

 

 

 

 

Internal

 

 

 

 

Other

 

 

 

 

Total CAPEX

Nil

Nil

Nil

Nil

 

 

 

 

 

 

CONCLUSION AND NEXT STEPS

 

31.    It is recommended that Council endorse the Planning Proposal, DCP and Planning Agreement for Melrose Park South, noting that the Planning Agreement must be in place before development applications can be lodged that seek to utilise the new planning controls on the sites.

 

32.    Should Council endorse the Planning Proposal, it will be forwarded to DPE for finalisation. If Council adopts the site-specific DCP, it will be inserted into the Parramatta DCP 2011. Should Council endorse the Planning Agreement for the, it will progress through the necessary legal process and be registered on Title accordingly.

 

Amberley Moore

Senior Project Officer

 

David Birds

Group Manager, Major Projects and Precincts

 

Jennifer Concato

Executive Director City Planning and Design

 

John Angilley

Chief Financial and Information Officer

 

Bryan Hynes

Acting Chief Executive Officer

 

Attachments:

1

Local Planning Panel Report - 15 November 2022

479 Pages

 

2

Update Holdmark Draft Planning Agreement

90 Pages

 

 

REFERENCE MATERIAL

 


Item 13.5 - Attachment 1

Local Planning Panel Report - 15 November 2022

 

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Item 13.5 - Attachment 2

Update Holdmark Draft Planning Agreement

 

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