NOTICE OF Council MEETING

PUBLIC SUPPLEMENTARY

AGENDA - A

An Ordinary Meeting of City of Parramatta Council will be held in the Cloister Function Rooms, St Patrick’s Cathedral, 1 Marist Place, Parramatta on Monday, 10 October 2022 at 6:30pm.

Bryan Hynes

ACTING CHIEF EXECUTIVE OFFICER

Council                                                                                                         10 October 2022

TABLE OF CONTENTS

ITEM                                                         SUBJECT                                               PAGE NO

14      Notices of Motion

14.1           OLG Model Social Media Policy............................................................. 3

15      Questions with Notice

15.1           Questions Taken on Notice - 26 September 2022 Council Meeting 26

After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.

Council 10 October 2022                                                                                                  Item 14.1

NOTICE OF MOTION

ITEM NUMBER 14.1

SUBJECT                  OLG Model Social Media Policy

REFERENCE            F2022/00105 - D08715566

FROM Councillor Lorraine Wearne     

MOTION

(a)     That Council adopt the attached draft Office of Local Government Model Social Media Policy (draft Policy) with the following amendments:

a)   1.1 – City of Parramatta Council

b)   3.8 - 14 days

c)   3.14 - adopt

d)   3.15 a.28 days and b.14 days

e)   7.3 delete

(b)     That Council provide additional education to interested Councillors regarding best practice social media principles.

(c)     Further, that Council delegate to the Chief Executive Officer to amend the following sections:

a)   2.16

b)   2.21 annually

c)   2.22

d)   Part 5

e)   6.1

f)    Part 8

g)   9.1

to options 1 or 2 of the draft Policy that are relevant to Council’s ‘official’ social  media platforms.

BACKGROUND

1.      No background is provided.

STAFF RESPONSE

1.       Council Officers have identified Council’s Social Media Policy as a ‘priority’ policy to be reviewed, in accordance with the ‘Priority Policy Review Program’ endorsed by the Executive Team in August 2022.  The ‘Priority Policy Review Program’ is anticipated to be reported to Council in the coming meetings for endorsement.

2.       Council Officers appreciate the request to fast-track the review of this policy and support the adoption of the draft Office of Local Government Model Social Media Policy with the amendments outlined in recommendation (a) above.  It is recommended that Council expand its recommendation in part (c) above to delegate authority to the CEO to amend those sections of the draft Model Policy (as per recommendation (c) above) and to make any other amendments deemed necessary to the Policy to meet Council’s objectives before finalisation.

3.       Should Council delegate authority to the CEO to finalise the Policy, consultation will be undertaken with key staff, legal, governance, the Internal Ombudsman Shared Services and Executive Team before presenting the to the Policy Review Committee for consultation prior to finalisation by the CEO.

FINANCIAL AND RESOURCE IMPLICATIONS

4.      There are no budget or resourcing implications in undertaking this task.

Lorraine Wearne

Councillor

Melissa McIsaac

Policy Officer

Gwendolyn Hughes

Governance Manager

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1⇩

Draft Office of Local Goverment Model Social Media Policy

21 Pages

Item 14.1 - Attachment 1

Draft Office of Local Goverment Model Social Media Policy

Council 10 October 2022                                                                                                  Item 15.1

QUESTIONS WITH NOTICE

ITEM NUMBER 15.1

SUBJECT                  Questions Taken on Notice - 26 September 2022 Council Meeting

REFERENCE            F2022/00105 - D08703596

REPORT OF Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 26 SEPTEMBER 2022

Item	Subject	Councillor	Question
13.5	Response to Urgent Matter: Parramatta Eels Celebrations	Garrard	Provide a list of prizes and quantity donated by the Leagues Club.
16.1	Legal Status Report as at 31 August 2022	Esber	Refer to Attachment 1, as the question related to a confidential matter under section 10A(2) (d) of the Local Government Act.

BACKGROUND

1.      Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Response to Urgent Matter: Parramatta Eels Celebration

During discussion on the Motion moved by Councillor Garrard, Councillor Garrard asked the following question:

Provide a list of prizes and quantity donated by the Leagues Club.

Executive Director City Engagement & Experience:

Community Member Prizes: 

·    1 x first prize of $250 Parramatta Leagues Dining Voucher

·    5 x runner up prizes of $150 Parramatta Leagues Dining Vouchers

City of Parramatta Staff Prize:

·    $100 Kicks Bowling & Arcade Voucher

Legal Status Report as at 31 August 2022

During discussion on the Motion moved by Councillor Pander, Councillor Esber asked the following question:

Refer to Attachment 1, as the question related to a confidential matter under section 10A(2) (d) of the Local Government Act.

Rebecca Srbinovska

Acting Governance Manager

Bryan Hynes

Acting Chief Executive Officer

Attachments:

1

QON 2 from OCM 26092022  Legal Status report (confidential)

1 Page