MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 8 August 2022 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:33pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

Note: Councillor Phil Bradley arrived at the meeting at 6:34pm.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

3918

RESOLVED (Esber/Bradley)

(a) That the request to attend the Ordinary Meeting of Council dated 8 August 2022 via remote means submitted by Councillor Wearne due to personal reasons, be accepted.

(b) Further, that the Council note the leave of absence previously granted by Councillor Noack.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 25 July 2022

3919

RESOLVED (Prociv/Wang)

That the minutes be taken as read and be accepted as a true record of the Meeting.

7. DISCLOSURES OF INTEREST

Councillor Bradley declared a significant non-pecuniary interest in Item 13.3 –Expression of Interest – Selection of Community Members – Access and First Nations Advisory Committees, as being a former committee member, he knows some of the recommended committee members. He retired from the meeting prior to consideration of the matter.

Councillor Bradley declared a non-pecuniary but significant interest in Item 13.5 – Expression of Interest – Selection of Members for the Environment Advisory Committee, being his spouse Annie Nielsen is one of the nominated members. He retired from the meeting prior to consideration of the matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT Condolence Motion: Val Squires

REFERENCE F2022/00105 - D08640190

REPORT OF Lord Mayor, Councillor Donna Davis

3920

RESOLVED (Davis/Pandey)

(a) That Council acknowledge the passing of Val Squires, longtime local arts and community advocate and Honorary Life Member of the Riverside Theatres.

(b) Further, that the Chamber hold a minute’s silence as a gesture of respect on Mrs Squires passing and in recognition of her contributions to the Parramatta community.

Note: Council observed a minute’s silence.

8.2

SUBJECT Condolence Motion: Ian Hawthorn

REFERENCE F2022/00105 - D08640226

REPORT OF Lord Mayor, Councillor Donna Davis

3921

RESOLVED (Davis/Bradley)

(a) That Council acknowledge the passing of Ian Hawthorn, offering condolences to his family, friends and the NSW Lancers Memorial Museum.

(b) That Council write to the NSW Lancers Memorial Museum offering sincere condolences on Ian Hawthorn’s passing.

(c) Further, that a minute’s silence be observed by the Chamber as a gesture of respect on his passing and in recognition of his dedication and contributions to the community.

Note: Council observed a minute’s silence.

8.3

SUBJECT Indian Independence Day

REFERENCE F2022/00105 - D08640239

REPORT OF Lord Mayor, Councillor Donna Davis

3922

RESOLVED (Davis/Pandey)

(a) That Council acknowledge and celebrate Indian Independence Day on 15 August 2022.

(b) That Council note this milestone will be celebrated at an Indian Independence Day Flag Raising Ceremony at Jubilee Park.

(c) Further, that Council acknowledge the significant contribution our Indian community makes to our city’s social, cultural and economic vibrancy and success.

8.4

SUBJECT Local Government NSW Awards 2022

REFERENCE F2022/00105 - D08640257

REPORT OF Lord Mayor, Councillor Donna Davis

3923

RESOLVED (Davis/Garrard)

(a) That Council note the Parramatta Lanes festival received a RH Dougherty Award for Innovation in Special Events Division C at the 2022 Local Government Week Awards.

(b) That Council congratulate the Events & Festivals Team on this Commendation and for their commitment to delivering a dynamic schedule of events.

(c) Further, that funding be provided to City of Parramatta staff who designed and delivered the Parramatta Lanes festival and to all nominees of awards for a catered staff function to celebrate the significant achievements of Council.

8.5

SUBJECT SBS Relocation

REFERENCE F2022/00105 - D08640274

REPORT OF Lord Mayor, Councillor Donna Davis

3924

RESOLVED (Davis/Garrard)

(a) That Council note the Federal Government is conducting a feasibility study into the relocation of SBS headquarters to western Sydney to support local jobs and cultural infrastructure.

(b) Further, that the Lord Mayor write to the Federal Minister for Communications, the Hon. Michelle Rowland MP; Federal Minister for the Arts, the Hon. Tony Burke MP; Federal Member for Parramatta, the Hon. Andrew Charlton MP; and Secretary of the Department of Infrastructure, Transport, Regional Development, Communication and the Arts, Jim Betts:

i. noting Parramatta’s position as a growing city at the geographical heart of Sydney, with significant cultural and linguistic diversity;

ii. advocating for the relocation of SBS headquarters to Parramatta; and

iii. requesting further information on the feasibility study, including details of any submissions process and timelines.

8.6

SUBJECT Launch of C3West partnership project Being Together: Parramatta Yearbook

REFERENCE F2022/00105 - D08640296

REPORT OF Lord Mayor, Councillor Donna Davis

3925

RESOLVED (Davis/Wang)

(a) That Council note the official launch of Being Together: Parramatta Yearbook, a Museum of Contemporary Art (MCA) and Parramatta Artists’ Studios joint project for C3West.

(b) Further, that the Lord Mayor write to the Director of the MCA Suzanne Cotter, to congratulate the MCA for the work of C3West, which takes artists beyond the gallery to create new contemporary art projects with western Sydney communities.

9. Public Forum

9.1

SUBJECT PUBLIC FORUM 1: Item 13.9 - Draft Late Night Trading Development Control Plan

REFERENCE F2022/00105 - D08636487

FROM Schandel Fortu (Director Think Planners)

Dear Lord Mayor and Councillors,

The Parramatta Liquor Accord represents numerous licensed venues in the LGA (restaurants, hotels, pubs, and clubs). The Accord requests Councillors –

· Defer making a decision this evening

· Arrange a meeting for the industry to workshop with the Councillors their suggestions and concerns

We submit that the draft DCP contains fundamental issues that will directly disincentivise investment and that is contrary to the very intent of the DCP.

· Did you know that the DCP’s starting place for restaurants along the Parramatta River is a 10pm curfew on outdoor areas?

· Did you know that it is entirely unnecessary to put in place Trial Trading Hours? The planning provisions in NSW allows the Council to clearly spell out the trading requirements in terms of hours, acoustic measures, security. If an operator breaks the rules, enforcement should occur then and there….not await the outcome of a 12 or 24 month trial period. That would also give an operator confidence to invest in the city; financiers the confidence to lend operators finance; and for all to not be fearful of Council giving and then later taking away trading hours.

· Did you know that the DCP proposes noise criteria that does not align with the Liquor and Gaming NSW noise criteria? This misalignment with the State authority will lead to confusion and lack of confidence in the DCP.

· Did you know that only the CBD will have base hours past midnight and only small areas of Harris Park, Granville, Rosehill and Epping will be permitted to trade until 2AM if extended hours are approved?

· Did you know a restaurant in a Local Centres like Toongabbie, Telopea, Dundas, Carlingford will have base hours up to 10PM if they are licenced?

· Did you know that the DCP introduces uncertainty for venues that are not located in the CBD LNTA or any other LNTA; as the DCP implies that these facilities despite being approved and having been in operation for many years are not recognised in the DCP?

· Did you know that the Riverside Theatre has a 2am designation, but there is not the same for other land adjacent the River that is also zoned B4? There are 3 LNTA’s along the one River in the one Zone in the one small part of the city.

The Parramatta Liquor Accords members are deeply invested in the night time economy across the entire Local Government Area. Like the Council, it seeks clear controls that will protect amenity; deliver a vibrant and world class night time economy; and will give confidence to our members to invest financially and socially in Parramatta.

The Accord seeks deferral to workshop their suggestions and concerns directly with the Councillors please.

GROUP MANAGER, CITY STRATEGY RESPONSE

The draft Late Night Trading DCP seeks to consider impacts and balance the needs of a number of stakeholders, including businesses but also residents. The Liquor Accord is one of 71 stakeholders who have provided a submission on the draft DCP. Council staff have considered all feedback and are seeking a balance of economic activity and residential amenity, including noise mitigation.

Council have engaged with the Liquor Accord on four occasions at various stages of the project timeline. The feedback provided by the Liquor Accord has informed amendments to the draft DCP. During public exhibition 50% of respondents indicated they support the draft DCP, 24% indicated yes to an extent, 24% indicated no and 2% were unsure. The Liquor Accord indicated that yes, they support the draft DCP to an extent.

In response to the concerns raised I note in order, the following:

· Due to particular characteristics of the location of the outdoor dining areas facing the river, being opposite residential premises, without any buffer or sound reflective aspects, it is highly likely that permitting outdoor dining in this area will result in intrusive noise for residents. The proposed 10pm limit does not preclude businesses along the river from applying for indoor trading hours of up to 24 hours.

· We note the Liquor Accord’s opinion on the use of trial periods. Council’s use of trial periods is not a new process introduced by this draft DCP. The use of trial periods is in line with the Environmental Planning & Assessment Regulation 2021, section 79, which sets out parameters for conditions attached to development consents, regardless of the draft DCP.

· The Liquor & Gaming NSW noise criteria considers all premises as equal. As a result, controls in certain places may be unreasonably restrictive or permissive, with no consideration to local context.

· Trading hours are determined by local context and based on balancing residential amenity impacts and business activity.

· Development applications for venues outside of the LNTAs will not be affected by the provisions of the draft DCP, and will continue to be assessed on merit, as indicated in section 4.3 of the draft DCP

· The trading hours for Riverside are based on its connectivity to Church Street and its potential to drive growth as well as expansion of the night economy across the CBD. Regardless, as per Section 4.1, any outdoor area with a direct frontage to the river will have maximum trading hours of 10pm.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

Nil

Procedural Motion

3926

RESOLVED (Esber/Garrard)

That Items 12.1, 13.1, 13.2, 13.4, 13.6 and 13.8 be resolved en bloc.

12. Reports to Council - For Notation

12.1

SUBJECT Homelessness Action Plan 2019-2023 - Mid Term Report

REFERENCE F2022/00105 - D08575352

REPORT OF Community Capacity Building Officer

3927

RESOLVED (Esber/Garrard)

That Council receive and note the Homelessness Action Plan 2019-2023 Mid Term Report.

13. Reports to Council - For Council Decision

13.1

SUBJECT Confirmation of Minutes - 11 July 2022 (Deferred Item)

REFERENCE F2022/00105 - D08624118

REPORT OF Governance Manager

3928

RESOLVED (Esber/Garrard)

(a) That Council approve the minutes, as attached to this report, as a true record of the Council Meeting held on 11 July 2022.

(b) Further, that Council note, as outlined in this report, Points of Order are not required to be recorded in the Minutes of Council Meetings and if Council sought to commence this practice, it would be necessary for Council to resolve to amend the Code of Meeting Practice to include recording Points of Order in the Minutes and place the amended Code on public exhibition.

13.2

SUBJECT Review of Council's Fees and Charges - Telecommunications Facilities

REFERENCE F2005/00020 - D08592653

REPORT OF Asset Manager

3929

RESOLVED (Esber/Garrard)

That Council’s Fees and Charges for telecommunications facilities be amended to require a valuation to be undertaken, at the applicant’s cost, on each occasion that a new agreement is entered into for the operation of a telecommunications facility on Council land.

13.4

SUBJECT Expressions of Interest - Selection of community members for Active Transport Advisory Committee

REFERENCE F2022/00105 - D08604865

REPORT OF Project Officer Transport

3930

RESOLVED (Esber/Garrard)

(a) That Council appoint the following people to the Active Transport Advisory Committee for the period of this Council term:

· Charlene Bordley

· Linda Gock

· Mark Green

· Angela Hansford

· Pam Kendrick

· Martin Lugod

· Paul MacDonald

· Muhammad Sukhera

· Catherine Unwin

· Andrew Watson

· Ian Weekes

· Matt Zahra

(b) Further, that Council thank all applicants who submitted to join the Active Transport Advisory Committee.

13.6

SUBJECT Expressions of Interest – Selection of community members for Heritage Advisory Committee

REFERENCE F2013/00235 - D08594900

REPORT OF Project Officer Land Use

3931

RESOLVED (Esber/Garrard)

(a) That Council appoint the following persons to the Heritage Advisory Committee for the period of this Council term:

· Jeff Allen

· Cheryl Bates

· Laurie Bennett

· Raelene Billedo

· Michele Grande

· Scott Hill

· Steve Kane

· Julie Jones

· Wei Li

· Stephanie Licciardo

· Suzette Meade

· Tim Owen

· Graham Shirley

· Terrence Smith

(b) Further, that Council thank all unsuccessful applicants who expressed interest in joining the Heritage Advisory Committee.

13.8

SUBJECT Community Grants Program 2023

REFERENCE F2022/00105 - D08600658

REPORT OF Community Capacity Building Manager

3932

RESOLVED (Esber/Garrard)

(a) That the 2023 annual application round of the 2023 Community Grants proceed with the categories and the proposed timeframe identified in this report, which includes the application closing date being at 4pm, Monday 19 September 2022.

(b) That the 2023 Community Grants round is administered according to the Grants and Donations Policy, including outcomes of the assessment process being presented to the Grants Committee prior to recommendations being presented to Council by December 2022.

(c) Further, that Council note the proposed changes to the Creative Project Grants and Cultural Heritage and Stories Grants, detailed in paragraph 14-15 of this report, with all other category information remaining unchanged from the 2022 program.

12.2

SUBJECT Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013

REFERENCE F2022/00105 - D08435811

REPORT OF Group Manager - Development and Traffic Services

3933

RESOLVED (Esber/Garrard)

That the report be received and noted.

Note: Having previously declared a conflict of interest in this item, Councillor Bradley retired from the Chamber at 7:29pm prior to consideration of the matter.

13.3

SUBJECT Expression of Interest - Selection of Community Members - Access and First Nations Advisory Committees

REFERENCE F2022/00105 - D08596379

REPORT OF Community Capacity Building Officer

3934

RESOLVED (Humphries/Darley)

(a) That Council appoint the following persons to the Access Advisory Committees for the period of this Council term:

1 Jayne Boardman

2 Leone Clarke

3 Kanisha Diwakar

4 Scott Green

5 Timothy Hart

6 Mark Kunach

7 Emily Mahendran

8 Susan Thompson

(b) That Council appoint the following persons to the First Nations Advisory Committees for the period of this Council term:

1 Raelene Billedo

2 Jayne Christian

3 Marlene Corbett

4 Edwina Crawford

5 Luke Eldridge

6 Andrew Fernando

7 Ros Fogg

8 Bruce Gale

9 Julie Jones

10 Fetuuloa Lolesio

11 Cleonie Quayle

12 Isaac Roberts

13 John Robertson

(c) That Council note those marked as being on an eligibility list for the First Nations Advisory Committee in Paragraph 8 of this report will fill any vacancies that arise in the first six months, as per the Terms of Reference.

(d) That Council extend its appreciation to unsuccessful applicants, thanking them for their interest in supporting the work of Council through membership of the relevant Committee.

Note: Councillor Bradley returned to the Chamber at 7:31pm

Note: Having previously declared a conflict of interest in this item, Councillor Bradley retired from the Chamber at 7:32pm prior to consideration of the matter.

13.5

SUBJECT Expression of Interest - Selection of Community Members for Environment Advisory Committee

REFERENCE F2022/00105 - D08591857

REPORT OF Project Team Leader

3935

RESOLVED (Humphries/Darley)

(a) That Council appoint the following ten (10) community members to the Environment Advisory Committee for the period of this Council term: Adriana Genova, Alexi Gilchrist, Alexandria Moore, Annie Nielsen, Crystal Fleming, Julia Strykowski, Marina Gilmore, Mark Green, Melissa Brooks and Murray Sayle.

(b) That Council thank all unsuccessful applicants who expressed interest in joining the Environment Advisory Committee.

(c) Further, that Council note the terms of reference for the Environment Advisory Committee (adopted on 23 May 2022) provides the Lord Mayor of the day is the Chairperson of the Committee, and that the Lord Mayor may wish to delegate this role as appropriate.

Note: Councillor Bradley returned to the Chamber at 7:33pm.

13.7

SUBJECT Disability Inclusion Action Plan (DIAP) 2022-2026

REFERENCE F2022/00105 - D08591607

REPORT OF Community Capacity Building Manager

3936

RESOLVED (Maclean/Valjak)

(a) That Council note the feedback received during the public exhibition of the renewed draft Disability Inclusion Action Plan at Attachment 1.

(b) That Council approve the City of Parramatta’s Disability Inclusion Action Plan 2022-2026 as per Attachment 2 for implementation and promotion.

(c) Further, that Council thank all those who have taken part in workshops and provided feedback throughout the development of the renewed Plan.

13.9

SUBJECT Draft Late Night Trading Development Control Plan

REFERENCE F2022/00105 - D08547186

REPORT OF Project Team Leader

3937

Motion (Humphries/Garrard)

That Council defer consideration of the Draft Late Night Trading Development Control Plan to an urgent Councillor Workshop.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Esber, Garrard, Green, Humphries, Maclean, Pandey, Prociv, Siviero, Valjak, Wang and Wearne

NOES: Councillors Darley and Davis

13.10	SUBJECT Arthur Phillip Commemorative Public Art Project - Charles Street Square REFERENCE F2022/00105 - D08499820 REPORT OF Senior Officer - Cultural Projects & Public Art
	MOTION (Pandey/Prociv) (a) That Council endorse an updated scope of work by artist Craig Walsh to deliver a Public Artwork in the form of a Projection only artwork on the escarpment at the Parramatta Ferry Wharf, within the previously endorsed budget of $500,000 (ex gst). (b) That the projection content feature Governor Arthur Phillip history and imagery as well as other relevant history and imagery to the location. (c) That Council grant delegated authority to the Chief Executive Officer to execute all agreements, contracts or deeds necessary to complete the Public Artwork project. (d) Further, that Council receive a report of any issues arising after the implementation of the project, and any complaints from the residents of the area.
	AMENDMENT (Garrard/Esber) That Council defer consideration of the Arthur Phillip Commemorative Public Art Project - Charles Street Square for eight (8) weeks to enable business consultation to occur with a further report brought back to Council. The Amendment moved by Councillor Garrard and seconded by Councillor Esber was put and declared CARRIED. DIVISION A division was called, the result being:- AYES: Councillors Davis, Esber, Garrard, Humphries, Maclean, Pandey, Siviero, Valjak, Wang and Wearne NOES: Councillors Bradley, Darley, Green and Prociv The Amendment became the motion. The motion moved by Councillor Garrard and seconded by Councillor Esber was put and declared CARRIED.
3938	RESOLVED (Garrard/Esber) That Council defer consideration of the Arthur Phillip Commemorative Public Art Project - Charles Street Square for eight (8) weeks to enable business consultation to occur with a further report to be brought back to Council. DIVISION A division was called, the result being:- AYES: Councillors Davis, Esber, Garrard, Humphries, Maclean, Pandey, Siviero, Valjak, Wang and Wearne NOES: Councillors Bradley, Darley, Green and Prociv
	Note: 1. Councillor Siviero left the Chamber at 8:02pm and returned at 8:04pm during the discussion of the matter. 2. Questions were taken on notice by Council staff for this item.

Procedural Motion

3939

RESOLVED (Esber/Garrard)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 8:24pm for a short recess.

The meeting resumed at 8:36pm with the following Councillors in attendance: The Lord Mayor Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

14. Notices of Motion

14.1	SUBJECT Councillor Workshops / Briefings REFERENCE F2022/00105 - D08620758 FROM Councillor Michelle Garrard
	MOTION (Garrard/Siviero) That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect: 1. Workshop/briefing session presentations be provided to Councillors a minimum of two (2) days prior to the Workshop/briefing session other than in exceptional circumstances that are approved by the LM. 2. For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions.
	AMENDMENT (Bradley/Prociv) That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect: 1. Workshop/briefing session presentations be provided to Councillors a minimum of one (1) day prior to the Workshop/briefing session other than in exceptional circumstances that are approved by the LM. 2. For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions. The Amendment moved by Councillor Bradley and seconded by Councillor Prociv was put and declared LOST. Debate resumed on the Motion. The Motion moved by Councillor Garrard and seconded by Councillor Siviero was put and declared CARRIED.
3940	RESOLVED (Garrard/Siviero) That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect: 1. Workshop/briefing session presentations be provided to Councillors a minimum of two (2) days prior to the Workshop/briefing session other than in exceptional circumstances that are approved by the LM. 2. For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 25 July 2022 Council Meeting

REFERENCE F2022/00105 - D08620835

REPORT OF Governance Manager

BACKGROUND

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Item 12.1 – Investment Report For June 2022

During discussion on the Motion moved by Councillor Garrard, Councillor Bradley asked the following question:

“In the last monthly report, Suncorp had an investment of $11 million. This time, the investment with Suncorp is roughly $2.5 million. Why has there been such a reduction in this investment?”

Chief Finance and Information Officer Response

Imperium Markets have advised that there was a typographical error in their May 22 comprehensive report of the Suncorp holdings. The Total Suncorp Holdings as at 31^st May 2022 should have read $3,201,837.50. Updated Counterparty holding reports can be viewed at Attachments 1 and 2 to this report. All other information in the reports was correct.

Item 15.1 – Questions Taken on Notice From Council Meeting – 11 July 2022

During notation of the Questions Taken on Notice from the prior Council Meeting, Councillor Wang asked the following question:

“With relation to my Question Taken on Notice at the 11 July 2022 Council meeting, can we please have a breakdown of how the money will be spent in the 2022/23 budget at North Rocks Park?”

Executive Director City Assets and Operations Response

As per the Plan of Management, the lease fee will be used for the embellishment of North Rocks Park. In 2022/23, it will be applied to designing a new playground for the park, which is scheduled for an upgrade in 2023/24.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

3941

RESOLVED (Esber/Maclean)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Town Hall Redevelopment Budget. (D08599004) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.2 Tender 01/2022 Network Carriage & SD-WAN Managed Services. (D08491110) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.1

SUBJECT Town Hall Redevelopment Budget

REFERENCE F2022/00105 - D08599004

REPORT OF Group Manager Project Delivery; Assistant Project Manager

3942

RESOLVED (Esber/Maclean)

(a) That Council approve an increase in budget from $20M to $32M to deliver the current design concept for 7PS as detailed at paragraph 10 of this report, subject to Major Projects Advisory Committee (MPAC) assurance, and updated Head Contractor financial check;

(b) Further, that Council delegate authority to the Chief Executive Officer to negotiate, execute contracts and sign all necessary documentation required for the design and construction of the Parramatta Town Hall to a maximum value of $32m allocated from the Property Reserve as detailed at paragraph 20 of this report.

16.2

SUBJECT Tender 01/2022 Network Carriage & SD-WAN Managed Services

REFERENCE F2022/00105 - D08491110

REPORT OF ICT Business Partner

3943

RESOLVED (Pandey/Bradley)

(a) That Council approve the appointment of the preferred proponent, as outlined in paragraph 23 in the report, for the provision of Network Carriage and Software-Defined Wide-Area Network (SD-WAN) Managed Services for a fixed three (3) year contract with two (2) one (1) year options to extend the term of the contract, thus totalling to the price of $ 1.66 million over five (5) years.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer (CEO) to finalise and execute all necessary documents.

Procedural Motion

3944

RESOLVED (Esber/Maclean)

That the meeting resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 and 16.2.

18. CONCLUSION OF MEETING

The meeting terminated at 9:12pm.

THIS PAGE AND THE PRECEDING 16 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 8 AUGUST 2022 AND CONFIRMED ON MONDAY, 22 AUGUST 2022.

Chairperson

Council 22 August 2022 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 20 July 2022

REFERENCE F2021/00521 - D08386362

REPORT OF Traffic and Transport Manager

CSP THEME: ACCESSIBLE

workshop/briefing date: N/A

PURPOSE:

The purpose of this report is to provide Council with the Minutes of the Parramatta Traffic Committee held on 20 July 2022 and seek Council approval for the recommendation of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 20 July 2022, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 20 July 2022 provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. ITEM 2207 A1 - HILL ROAD AND HOLKER STREET, SYDNEY OLYMPIC PARK AND WENTWORTH POINT – PROPOSED BILLBERGIA BENNELONG BRIDGE RUN ON SUNDAY 9 OCTOBER 2022

The proposed traffic management is to be implemented by the organiser of Billbergia Bennelong Bridge Run at no cost to Council. Therefore, this matter has no direct financial impact upon Council's budget.

II. ITEM 2207 A2 – PROPOSED CAR SHARE PARKING SPACES, WENTWORTH POINT

That this report has been deferred to the next Parramatta Traffic Committee meeting on 21 September 2022.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. To deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and RMS can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 20 July 2022. The meeting was attended by Councillors Paul Noack (Chairperson), Henry Green and Kellie Darley. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

5. The recommendations from the Parramatta Traffic Committee meeting are provided below:

ITEM NO.

ITEM 2207 A1 - Hill Road and Holker Street, Sydney Olympic Park and Wentworth Point – Proposed Billbergia Bennelong Bridge Run on Sunday 9 October 2022

Recommendation from Parramatta Traffic Committee:

1. That the proposed ‘Billbergia Bennelong Bridge Run’ event scheduled to be held on Sunday 9 October 2022 be classified as a Class 2 Event in accordance with the Austroads Guide to Traffic Management Part 9: Transport Control Systems - Strategies and Operations (Table 5.4 – Special Event Planning Matrix) and Transport for NSW Guide to Traffic and Transport Management for Special Events.

2. That the use of Holker Street west of Jamieson Street, Jamieson Street and Hill Road in Sydney Olympic Park and Wentworth Point for the ‘Billbergia Bennelong Bridge Run’ event is supported in principle subject to compliance with the attached traffic related conditions, and that a Road Occupancy License (ROL) be obtained from Transport for NSW (TfNSW).

3. That the Event Organiser obtain approval from the Sydney Olympic Park Authority and Wentworth Point Strata Management to close roads that are under their care and control.

4. That all costs associated with the ‘Billbergia Bennelong Bridge Run’ Event are to be funded and paid by the Event Organiser at no cost to City of Parramatta Council.

5. That Sydney Olympic Park Authority be requested to require (as part of its approval) installation of event notification signs (made of waterproof materials) on off-road cycleways at least 28 days prior to the event, so that the users of these facilities are aware of the Event.

6. That the Event Organiser and Bus Service Provider notify the residents regarding the closure of bus stops on Hill Road, Wentworth Point at least 28 days prior to the event.

7. That the Event Organiser obtain approval from the Transport Management Centre of TfNSW to implement traffic controls in public and private roads.

8. That item 2 is subject to the Event Organiser completing items 3, 5, 6 and 7.

Unanimous support

ITEM 2207 A2 – Proposed car share parking spaces, wentworth Point

That this report be deferred to the next Parramatta Traffic Committee meeting for further consultation on the proposal with consultation letters to be sent to the Strata of the affected properties as well as to both the Ward Councillors’ and the office of Geoff Lee MP.

Unanimous support

CONSULTATION & TIMING

6. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

7. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

ITEM
2207 A1	The proposed traffic management is to be implemented by the organiser of Billbergia Bennelong Bridge Run at no cost to Council. Therefore, this matter has no direct financial impact upon Council's budget.
2207 A2	This report has been deferred to the next Parramatta Traffic Committee meeting on 21 September 2022.

8. There are no financial impacts on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	PTC 2207 Approved Minutes for the Parramatta Traffic Committee meeting held on 20 JULY 2022	4 Pages
2 ⇩	PTC 2207 Agenda for the Parramatta Traffic Committee meeting held on 20 JULY 2022	52 Pages
3 ⇩	PTC 2207 Attachment 3 Consultation and Timing for Parramatta Traffic Committee meeting held on 20 July 2022	3 Pages

REFERENCE MATERIAL

Council 22 August 2022 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 20 July 2022

REFERENCE F2021/00521 - D08386337

REPORT OF Traffic and Transport Manager

csp theme: ACCESSIBLE

workshop/briefing date: N/A

PURPOSE:

The purpose of this report is to provide Council with the minutes of the Traffic Engineering Advisory Group meeting held on 20 July 2022 and seek Council approval for the recommendations of the Group.

RECOMMENDATION

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 20 July 2022, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 20 July 2022 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

I. ITEM 2207 B1 - Intersection of Church Street, Albert Street and Pennant Hills Road, North Parramatta – Petition to review and extend the 40km/h school zone at Parramatta North Public School

This report provides an update on a request for Transport for NSW to investigate the extension of the 40km/h school zone at Parramatta North Public School. Therefore, this matter has no financial impact upon Council’s budget.

II. ITEM 2207 B2 - Hill Road, Wentworth Point – Update on the proposed improvements on Hill Road, Wentworth Point

This report provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. The recommendation from TEAG will require staff time to implement using existing resources.

III. ITEM 2207 B3 - PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LIST FOR CONSIDERATION OF FUTURE FUNDING

There are no financial implications to Council as a result of this report.

IV. ITEM 2207 B4 – ON STREET PARKING IN THE PARRAMATTA CBD

There are no financial implications as a result of this report.

BACKGROUND

1. The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Transport for NSW (TfNSW) Delegation to Councils. The TEAG does not have the formal voting process that Parramatta Traffic Committee has. It is primarily a technical review committee that advises Council on traffic related matters. TEAG also considers items where TfNSW maintains its control, such as speed limits, clearways and traffic signals, or items for which TfNSW does not have control such as planning of future projects.

2. The most recent meeting of the TEAG was held on 20 July 2022. Councillors in attendance were: Paul Noack (Chairperson), Henry Green and Kellie Darley. The minutes of that meeting and the reports to that meeting are in Attachments 1 and 2 of this report.

ISSUES/OPTIONS/CONSEQUENCES

3. The recommendations from the TEAG meeting are provided below.

ITEM NO:

ITEM 2207 B1 - Intersection of Church Street, Albert Street and Pennant Hills Road, North Parramatta – Petition to review and extend the 40km/h school zone at Parramatta North Public School

To note that Council wrote to the Minister for Metropolitan Roads requesting that Transport for NSW investigate the extension of the 40km/h school zone at Parramatta North Public School. On 11 July 2022, received a response advising that Transport for NSW will undertake a review of the existing speed limits and school zone length surrounding Parramatta North Public School.

Unanimous support

ITEM 2207 B2 - Hill Road, Wentworth Point – Update on the proposed improvements on Hill Road, Wentworth Point

1. That Council note the updates regarding the proposed improvements on Hill Road, Wentworth Point.

2. That a schedule of works and information on commencement of construction for the traffic signals at the intersection of Hill Road and Bennelong Parkway, Wentworth Point be provided to Councillor Noack.

Unanimous support

ITEM 2207 B3 - PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LIST FOR CONSIDERATION OF FUTURE FUNDING

1. That Council note that six traffic projects have been completed by Council since the last Traffic Engineering Advisory Group meeting held in May 2022.

2. That the information regarding progress on 2021/22 funded projects be received and noted.

3. That the Projects Lists for proposed traffic works be received and noted.

Unanimous support

ITEM 2207 B4 – ON STREET PARKING IN THE PARRAMATTA CBD

That Council receive and note the information regarding on-street parking within the Parramatta CBD.

Unanimous support

CONSULTATION & TIMING

4. Details of the consultation undertaken with Agencies and Councillors for each item considered at the meeting are included in Attachment 3. No community consultation was required.

LEGAL IMPLICATIONS FOR COUNCIL

5. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

6. The financial comments for each item are provided below.

Item No.
2207 B1	There is no financial implication to Council as a result of this recommendation.
2207 B2	There is no financial implication to Council as a result of this recommendation.
2207 B3	There is no financial implication to Council as a result of this recommendation.
2207 B4	There is no financial implication to Council as a result of this recommendation.

7. There are no financial impact on the budget arising from approval of this report as summarised in the table below.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	N/A	N/A	N/A	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	TEAG 2207 Approved Minutes for the Traffic Engineering Advisory Group meeting held on 20 July 2022	4 Pages
2 ⇩	TEAG 2207 Agenda for the Traffic Engineering Advisory Group meeting held on 20 July 2022.pdf	36 Pages
3 ⇩	TEAG 2207 Attachment 3 Consultation and Timing for Traffic Engineering Advisory Group meeting held on 20 July 2022	6 Pages

REFERENCE MATERIAL

Council 22 August 2022 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Code of Conduct Review 2022

REFERENCE F2022/00105 - D08421473

REPORT OF Governance Projects Officer

CSP THEME: FAIR

workshop/briefing date: Policy Review Committee – 26 July 2022.

PURPOSE:

The purpose of this report is to present to Council a Draft Code of Conduct (the Code) for adoption.

RECOMMENDATION

That Council adopt the Draft Code of Conduct, inclusive of the Model Procedures for Administering the Model Code of Conduct, as per Attachment 2 to this report.

BACKGROUND

1. Council’s current Code of Conduct was adopted on 22 February 2021.

2. Under s440(7) of the Local Government Act 1993 (the Act), within 12 months after each ordinary election, Council must review its adopted Code of Conduct and make such adjustments as it considers appropriate and as are consistent within s440 of the Act.

ISSUES/OPTIONS/CONSEQUENCES

3. The Code has been reviewed in alignment with s440 of the Act.

4. The last Model Code of Conduct and Model Procedures for Administering the Model Code of Conduct were prescribed under s180(1) and s181 of the Local Government (General) Regulation 2021 on 7 August 2020. As Council adopted a revised Code in response to this prescription in 2021, there are no significant changes proposed to the Code in this review. However, there are some proposed minor changes. None of these proposed changes affect the obligations of Councillors under the Code of Conduct.

5. A marked-up copy of the draft Code is provided at Attachment 1, and a clean copy of the draft Code is provided at Attachment 2.

Members of Wholly Advisory Committees & Volunteers

6. The current Code of Conduct does not provide coverage to Council’s Advisory Committee members or volunteers of Council.

7. It is a requirement of Council for members of Advisory Committees and volunteers to undertake induction training, which includes a Code of Conduct component. This is reflective of best practice processes for induction, and ensuring compliance of persons working in a volunteer capacity or member of a wholly advisory committee capacity for the City of Parramatta Council with principles of good conduct.

8. Therefore, the Code has been updated to provide wholistic coverage by:

· Including a definition of “volunteer” within the definitions section (refer page 4); and

· Including a “Part 10” to apply specifically to members of wholly advisory committees, delegates of Council, Council advisers and volunteers (refer pages 2 and 39-60). This Part covers:

- General compliance obligations;

- Pecuniary interests;

- Non-pecuniary interests;

- Personal benefit;

- Access to information and Council resources;

- Maintaining the integrity of the Code

Secondary Employment

9. Council’s current practice is to require staff to disclose all secondary employment for remuneration. This practice was inconsistent with the Code of Conduct, which required disclosure of secondary employment where this employment relates to the business of the Council or might conflict with the staff member’s Council duties. The Code has therefore been updated to reflect current practice, as well as a requirement for staff to disclose other volunteer work that relates to the business of the Council or might conflict with the staff member’s Council duties. This change is reflected in clause 5.24 on page 22 of the attached draft documents.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
February – May 2022	Internal Ombudsman Shared Service (IOSS)	Approved of proposed changes.	Not required.	Governance
May 2022	Legal Services (Internal)	Approved of proposed changes.	Not required.	Governance
June 2022	Internal Council-Wide Consultation	One (1) submission received. Overall comment – confusion with Part 10.	Part 10 is intended to duplicate parts of the Code, and will apply only to certain groupings. Council Officials are to refer to all parts of the Code other than Part 10.	Governance
July 2022	Executive Team	Approved of proposed changes.	Not required.	Governance

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

26 July 2022

Policy Review Committee.

Councillors present: DLM Pandey, Crs Garrard, Humphries, Prociv, Valjak, Wearne

Support for the changes.

Not required.

Governance

LEGAL IMPLICATIONS FOR COUNCIL

12. Under s440(7) of the Local Government Act 1993 (the Act), within 12 months after each ordinary election, Council must review its adopted Code of Conduct and make such adjustments as it considers appropriate and as are consistent within s440 of the Act.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL

Funding Source	N/A

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source	N/A

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL

Rebecca Srbinovska

Governance Manager

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	FINAL DRAFT Code of Conduct - Marked Up	120 Pages
2 ⇩	FINAL DRAFT Code of Conduct - Clean	120 Pages

REFERENCE MATERIAL

Council 22 August 2022 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Expression of Interest - Selection of Members to Parramatta Light Rail Stage 2 Advisory Committee

REFERENCE F2017/01361 - D08561496

REPORT OF Group Manager Infrastructure Planning & Design

CSP THEME: ACCESSIBLE

PURPOSE:

The purpose of this report is to report on the outcome of the Expressions of Interest (EOI) for membership of Council’s Parramatta Light Rail Stage 2 Advisory Committee, and to make recommendations to Council for membership of the Committee.

RECOMMENDATION

(a) That Council appoint the following individuals to the Parramatta Light Rail Stage 2 Advisory Committee:

i. Dr Shima Taheri

ii. Gregory Willis

iii. Saif Islam

iv. David Marr

v. Shant Ohannessian

vi. Daniel Green

vii. VeeLyn Tan

viii. Alisa Huang

ix. Suntharalingham Senthilanantha

(b) That Council thank all unsuccessful applicants who expressed interest in joining the Parramatta Light Rail Stage 2 Advisory Committee.

(c) Further, that Council note the Terms of Reference for the Parramatta Light Rail Stage 2 Advisory Committee (adopted on 23 May 2022) provides the Lord Mayor of the day is the Chairperson of the Committee, and that the Lord Mayor may wish to delegate this role as appropriate.

BACKGROUND

1. On 23 May 2022, Council resolved to establish the Terms of Reference for the Parramatta Light Rail (PLR) Stage 2 Advisory Committee (Minute No 3790). This Committee is to contain up to ten (10) community representatives under the Terms of Reference.

2. The purpose of the PLR Stage 2 Advisory Committee is to provide advice, input, advocacy and feedback to Council on the design and construction of the Parramatta Light Rail Project Stage 2 and supporting infrastructure within the Parramatta Local Government Area (LGA).

3. The key responsibilities of the PLR Stage 2 Advisory Committee are:

a. To represent the views, interests and/or identified issues that affect the communities within the Parramatta LGA within the scope of Council’s authority; and

b. To provide advice, input and feedback to Council on issues that fall within the parameters of its authority and relate to the particular communities / identified issues the Committee is concerned with.

4. The EOI was released for a four (4) week period, commencing 30 May 2022 and closed on 30 June 2022. An EOI advertisement appeared in the Parra News on 7 June 2022 and was noted in the Lord Mayor’s Column of that edition. The EOI was placed on Council’s website and was the subject of a Facebook and LinkedIn post.

5. Twenty-six (26) applications were received, predominantly from residents along the alignment. Applicants completed an Expression of Interest form which provided information about their location/residential address, their commitment to City of Parramatta LGA, their skills and capacity to contribute to the Committee, whether they have an interest or close connection through proximity to PLR Stage 2 and if they have an interest and/or knowledge about the design and construction of significant infrastructure/engineering projects such as Light Rail.

6. The Executive Director City Planning & Design determined the Selection Panel comprising three (3) senior Council Officers to assess the Expressions of Interest against the Terms of Reference and stated criteria of the PLR Stage 2 Advisory Committee.

7. In assessing the EOIs, the panel thoroughly considered the EOI criteria, and gave consideration to balancing genders, diversity in background and skills, and effort put into completing the EOI.

8. Of the twenty-six (26) applicants, nine (9) were chosen by the selection panel based on the matters discussed above.

9. The recommended applicants are as follows:

Dr Shima Taheri

A resident of Wentworth Point with a PhD in architecture. Her skills include Structural Health Monitoring, analytics and research. Dr Taheri has knowledge of large-scale infrastructure with work focused on development of approaches and methodologies to benefit people and the environment.

Gregory Willis

A retired resident of Wentworth Point for the past 5 years. He worked for the Australian Government (Border Force) for 38 years and has noted a proven record in problem solving and ability to interact and communicate at all levels of industry and Government. Greg is currently the Secretary of Jewel Apartment Strata Residents Committee at Wentworth Point.

Saif Islam

A resident of Wentworth Point and works in the supply chain procurement industry, connecting closely with transport. He has volunteered in multiple national and international organisations in Oceana, Southeast Asia and Europe and has a keen interest in better connectivity in his local area.

David Marr

A resident of Ermington and has experience in managing works teams on large projects (in an unrelated capacity), synthesising and delivering complex information, and managing internal and external stakeholders. He has a high level of appreciation of confidentiality and privacy within projects.

Shant Ohannessian

A resident of Ermington for over 30 years. His family have been long term residents and he has a strong community focus. He has a Business and Commerce and Community Welfare Degree and is currently a Master of Research candidate.

Daniel Green

A resident of Ermington since 2001 and works as a firefighter at Rydalmere Fire Station. He has a community focus and has coached local sports teams. He has a strong interest in infrastructure and closely follows projects that he and his family use e.g., CNSW Headquarters at Wilson Park, Stage 1 & 2 Parramatta Light Rail and the western Metro, Powerhouse and WestConnex.

VeeLyn Tan

A resident of Rydalmere and is passionate about Stage 2 and its connection and benefits to nearby areas. She works in a leadership role in the not-for-profit sector in the area of safety, health and well-being.

Feiran (Alisa) Huang

A resident of Rydalmere and works in the LGA. She has degrees in Architecture, specialising in urban design, and Planning. Alisa has experience in working on large scale master planning projects and has project management experience. She is practicing independent architect.

Suntharalingham Senthilananthan

A resident of Newington and has a strong connection to the LGA. He has skills in financial management and corporate governance and has an interest in the light rail.

10. Applicants that failed the selection panel recommendations were those who:

a. had poorly written/prepared applications;

b. advised they worked for Transport for NSW/Sydney Trains due to potential conflict of interest;

c. live in the Ryde LGA given that PLR Stage 2 is not located in the Ryde LGA.

11. It is noted the Terms of Reference for this Committee, adopted at the 23 May 2022 Council Meeting, provide the Lord Mayor of the day is the Chairperson of the Committee. The Lord Mayor may wish to delegate this role for this Committee and any other Committee where Councillors are members, as appropriate.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation was undertaken:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
30 May 2022 – 30 June 2022	Community	EOIs released and 26 responses received (9 persons chosen)	Report to Council	Group Manager Infrastructure Planning and Design

Councillor Consultation

13. The following Councillor consultation was undertaken:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

20.06.2022

All Councillors aware via prior Council reports for Advisory Committees

Group Manager Infrastructure Planning & Design contacted Advisory Committee Councillor Representatives to discuss progress of EOI’s and noted the use of local contacts for EOI’s

Report to Council

Group Manager Infrastructure Planning and Design

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

16. The table below summarises the financial impacts on the budget arising from approval of this project.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A	N/A

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	N/A	N/A	N/A	N/A

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Anthony Newland

Group Manager Infrastructure Planning & Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 22 August 2022 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Expression of Interest - Selection of Community Members - Riverside Theatres Advisory Committee

REFERENCE F2022/00105 - D08594893

REPORT OF Director - Riverside Theatres

CSP THEME: THRIVING

workshop/briefing date: Nil

PURPOSE:

This report provides Council with recommendations for community membership to the Riverside Theatres Advisory Committee.

RECOMMENDATION

(a) That Council appoint the following persons to the Riverside Theatres Advisory Committees for the period of this Council term:

1. Dr Robert Lang

2. John Moore

3. Keiasha Naidoo

4. Cate Cunningham

5. Vyvienne Abla

6. Matthew Lazarus-Hall

7. Marwa Abouzeid

8. Jackie Emery

(b) That Council note those marked as being on an eligibility list for the Riverside Advisory Committee in Paragraph 1 of this report will fill any vacancies that arise in the first six months, as per the Terms of Reference.

(c) Further, that Council extend its appreciation to unsuccessful applicants, thanking them for their interest in supporting the work of Council through membership of the relevant Committee.

BACKGROUND

1. Council established several Advisory Committees to provide advice, input and feedback to Council on specific issues or needs of Council and the City of Parramatta community that fall within the parameters of its authority. All such Committees have an advisory role only and do not have decision-making delegations from Council. A Committee may make a recommendation for action, which is referred to Council for consideration.

2. Council’s Advisory Committees were dissolved along with Council for the 2021 Local Government Elections, with Committee Members needing to submit new Expressions of Interest if wishing to rejoin a re-established Committee.

3. Terms of Reference for the reformed and new Committees were established by Council at its meeting on 23 May 2022. This enabled Council to call for Expressions of Interest (EOI) from the community for membership of the Committees.

4. A combined promotion of EOIs for all Committees was conducted via Council’s webpages, Lord Mayor’s Column and a paid ad in local papers. In addition, each Committee also rolled out separate processes for advertising their EOIs, which are detailed in this report.

5. Expressions of Interest are assessed by selection panels for eligibility and suitability according to each Committee’s Terms of Reference, to determine the recommendations to Council, which are also detailed in this report.

6. This report addresses the Expressions of Interest received for the Riverside Theatres Advisory Committee.

ISSUES/OPTIONS/CONSEQUENCES

7. The purpose of the Riverside Theatres Advisory Committee is to:

a. Strategically advise Council on Riverside Theatres contribution to the delivery of Council’s cultural vision for Sydney’s Central City.

b. Strategically advise Riverside on its contribution to the community in providing venues and delivering cultural and performance programs.

c. Advocate for Riverside as Western Sydney’s premier performing arts centre.

d. Provide advice to inform City of Parramatta’s arts and development strategies for Riverside Theatres in the medium and longer term.

8. The Committee should have a minimum of eight (8) and a maximum of twelve (12) Members.

9. To be eligible for membership, people must live, work, study or have a strong commitment to the City of Parramatta LGA, and meet one or more of the following criteria:

· An interest and/or knowledge and experience in arts/cultural program development and/or presentation;

· An interest and/or knowledge and experience in the development and implementation of fundraising and/or philanthropy strategies for arts and cultural programs;

· Experience of connections with community based artistic or cultural programs;

· Interest and/or knowledge and experience about the design and construction of significant arts or entertainment infrastructure projects;

· People with general sector experience or community/cultural background experience.

The Expressions of Interest submission period ran from 31 May to 30 June 2022. Promotion of the Expressions of Interest took place via:

a. direct communication with former Members and people who asked for Committee information over the past year, with a request to also share with their networks;

b. social media ads for three (3) weeks targeting people engaged with arts and cultural interest groups and Parramatta LGA residents;

c. communications to people who are subscribed to the Riverside Theatres membership and email databases; and

d. direct communications to local groups and services who may work within the cultural industry or make use of the venue.

10. To assess the applications received, a selection panel was formed with Council officers from the Community Services and City Engagement and Experience Directorates of Council, with knowledge and experience in the work of the Committee and the topics it addresses.

11. Thirty Eight (38) Expressions of Interest in membership for this Committee were received. The Selection Panel is recommending that eight (8) applicants for Advisory Committee membership. Two (2) of these applicants have previous experience as Members of the previous Riverside Theatres Advisory Committee.

12. The Selection Panel noted the high standard of the EOIs received and determined the following applicants as eligible for membership. The panel further advised that the mix of experience, backgrounds and skills would provide a substantial contribution to the work of the Committee, and recommends Council accepts as Members of the Committee:

· Dr Robert Lang – New member.
Strong professional and arts knowledge and extensive Board & Chair experience. Former CEO of Parramatta City Council, 2008-2014, Chair of Urban Theatre Projects, 2014-2022, Former CEO of Sydney Harbour Foreshore Authority, Leader in a Community-based theatre company, the Cumberland Gang Show that has performed annually at Parramatta Riverside Theatre, 1988-2022, Currently Director on Sydney Festival Board, Fellow of the Australian Institute of Company Directors with both the AICD and Advanced AICD qualifications

· John Moore – New member.
Contributes strategic insight with expertise in business development, marketing, branding, fundraising strategy and commercial negotiations. Graduate from the NSW Conservatorium of Music; Formerly Chief Marketing role at Cultural Olympiad for Sydney 2000 Olympic Games; Currently, Board of the Australian Brandenburg Orchestra, Board of Sydney Philharmonia Choirs; Part of the delivery team for the $100 million Sydney Coliseum Theatre.

· Keiasha Naidoo – Returning Advisory Committee member.
Currently Manager, Communications and Stakeholder Engagement at Aurecon Engineering and Design; Former Regional Editor - Fairfax Media for ﬁve Western Sydney papers. Originally from Africa of Indian Heritage, culturally connected to our local South Asian communities. Instigated the Indian cultural program in the Hills for the last 18 years; Previously Community Engagement and Partnerships Lead, Blacktown City Council.

· Cate Cunningham – New member.
Past President of Drama NSW, Drama Australia Rep, Board of Circus Solaris for last 12 years, Taught Drama and Circus at Kellyville HS, Cherrybrook CTHS, Tara Anglican, Grantham HS. Over 20 years as Visual Arts teacher, Drama educator K-12, Tertiary Drama Educator at Macquarie Uni and ACU, co-ordinator National Multi-Arts project in Western Sydney. Experience in fund raising for Sydney Rock Eisteddfod.

· Matthew Lazarus-Hall – New member.
Founder and CEO of Square Circles Creative Solutions, a company focused on providing consultancy in event strategy across touring, festivals, exhibitions and sport with significant industry operating experience in Western Sydney. Former Senior Vice President, AEG for Asia-Pacific at its live music arm, AEG Presents, overseeing all touring, festivals and sports across the Pan-Asian region. Formerly CEO at Chugg Entertainment for 12 years and previously held Operations Director roles in ticketing and major venues.

· Vyvienne Abla – Returning Advisory Committee member.
Founder, Vyva Entertainment. Previous RAB member. Founder of launched 4ESydney. Significant experience integrating industry, education and community with artist development with a focus on Culturally Diverse and First Nations. Cultural Heritage – Lebanese.

· Marwa Abouzeid – New member.
Western Sydney Resident and professional. Community manager Western Sydney Women, Visual Artist and trained Accountant. Originally from Egypt. Committee member of a number of Multicultural Communities with community, volunteer and arts and community experience in both Egypt and Australia.

· Jackie Emery – New member.

Local resident, Experienced media/theatre Lawyer currently working as the head of legal for Australian Theatre producer, Global Creatures (producers of Moulin Rouge the Musical). Extensive industry and local experience with solid understanding of arts and intellectual property law, rights management and contracting.

13. The Selection panel also determined that five (5) applicants can form an eligibility list in the event that members resign or take a leave of absence from the Committee in the first six months, as per the Terms of Reference.

These applicants are:

1. Brandon McClelland

2. Simon Meilak

3. Derrin Brown

4. Mia Patoulis

5. Lucinda Amour

14. The Selection panel determined that fifteen (15) applicants, while eligible, were not to be recommended at this time. These applicants are:

1. Mustafa Agha

2. Andrew Reid

3. Rebekah Robertson

4. Ramana Karanam

5. Bevan Rigato

6. Jordan Vassallo

7. Arthur Bridge

8. David Russell

9. Carla Moore

10. Sadie Schieb

11. Andrew Quah

12. Jack Preston

13. Shy Magsalin

14. Kristina Scudds

15. Max Holzner

15. The Selection panel determined that ten (10) applicants did not meet eligibility criteria. These applicants have been contacted and understand and support the reasons for their ineligibility. These applicants are:

1. Cholok Mary Nuer Muorwel

2. Annette Buterin

3. Kathy Petrakis

4. David Robson

5. Julian Ramundi

6. Patricia Cooney

7. Geneva Valek

8. Mathew Coombes

9. Albert Santos

10. Zuzana Fort

CONSULTATION & TIMING

Stakeholder Consultation

16. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 May – 30 June)

Community

38 applications submitted over this period in response to call for EOIs.

Selection Panel reviewed in the period July 21-28.

Meetings of Assessment panel took place Jul 29 – Aug 1 to discuss and form final recommendations to Council.

Riverside Theatres Leadership

Councillor Consultation

17. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

18. There are no legal implications for Council associated with this report. The call for Expressions of Interest and assessment of received applications followed the processes set out within the Terms of Reference of each Committee.

FINANCIAL IMPLICATIONS FOR COUNCIL

19. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

20. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	NIL	NIL	NIL	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Craig McMaster

Riverside Theatre Director

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 22 August 2022 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Planning Proposal for 168-176 Parramatta Road and 89-90 Cowper Street, Granville

REFERENCE F2022/00105 - D08594128

APPLICANT/S Planning Ingenuity

OWNERS JFC Developments Pty Ltd

REPORT OF Project Officer Land Use

CSP THEME: INNOVATIVE

Development applications considered by Sydney central city planning panel Nil

PURPOSE

This report seeks Council’s endorsement to not proceed with a Planning Proposal at 168-176 Parramatta Road and 89-90 Cowper Street, Granville, thereby formally ending the Planning Proposal process.

RECOMMENDATION

(a) That Council refuse the Parramatta Planning Proposal at 168-176 Parramatta Road and 89-90 Cowper Street, Granville for the following reasons:

1. The Planning Proposal is inconsistent with the height of development envisaged by the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS), which sets the strategic planning framework for the precinct.

2. The Planning Proposal is premature given that an implementation plan is required to be prepared and adopted by Council, now that the precinct-wide traffic study is complete, to ensure road network upgrades and other infrastructure requirements are agreed, funding sources secured and able to be delivered consistent with the PRCUTS.

(b) That the applicant be advised of Council’s decision.

(c) Further, that Council note that Council officers are developing a project plan for a Council-led rezoning of the Granville precinct in-line with PRCUTS, and Councillors will be updated separately on this work.

PLANNING PROPOSAL TIMELINE

SUMMARY

1. This report seeks Council’s endorsement to refuse a Planning Proposal at 168-176 Parramatta Road and 89-90 Cowper Street, Granville, thereby formally ending the Planning Proposal process. A detailed report provided to the Local Planning Panel on this matter is included at Attachment 1.

2. The Planning Proposal seeks to amend the Parramatta Local Environmental Plan 2011 (PLEP 2011) to enable a high-density residential development, open space, and retail/commercial uses at 168-176 Parramatta Road and 89-90 Cowper Street, Granville.

3. The Planning Proposal is considered by Council officers to be inconsistent with the NSW Government’s Parramatta Road Corridor Urban Transformation Strategy (PRCUTS) which sets the strategic planning framework for the Granville Parramatta Road precinct.

4. The Planning Proposal is considered premature by Council officers given that an implementation plan is yet to be prepared by Council for the PRCUTS Granville Precinct. This is required to ensure road network upgrades and other infrastructure requirements are agreed, funding sources secured, and the infrastructure is able to be delivered consistent with the PRCUTS.

5. Council officers consider the most timely and efficient way to implement the rezoning in accordance with PRCUTS, supported by the staged delivery of supporting infrastructure, is through a Council-led Planning Proposal, as opposed to a series of ad-hoc site specific, proponent-led Planning Proposals. Council officers are currently developing a project plan for this work, which will include working with the Applicant and other landowners on suitable planning controls, and Councillors will be updated on this work in the near future.

SITE DESCRIPTION

6. The subject site is located on the southern side of Parramatta Road, with the rear site boundary adjoining the western rail line. The site comprises five (5) allotments with a total site area of approximately 4,888m². The site contains buildings used for a variety of industrial and commercial uses. An aerial view of the subject site, outlined in yellow, is shown in Figure 1.

Figure 1: Aerial view of the subject site at 168-176 Parramatta Road and 89-90 Cowper Street, Granville

BACKGROUND

7. The subject Planning Proposal has been with Council for over seven years. Following lodgement on 16 March 2015, assessment of the Planning Proposal was paused in July 2015 pending the release of the PRCUTS by the NSW Government.

8. In June 2016 the applicant submitted its preferred scheme which did not comply with the recommended height in the draft PRCUTS (released in September 2015). The PRCUTS was finalised in November 2016 and required a precinct wide traffic study to be undertaken before any rezoning commenced.

9. The Planning Proposal remained inactive from September 2017 until 2022, primarily due to the preparation of precinct-wide traffic and transport studies. In February 2022 the NSW Department of Planning and Environment (DPE) provided Council officers with the completed traffic studies.

10. Following Council officer’s review of the traffic studies, on 13 May 2022 Council officers advised the Applicant that they are not able to recommend that the land use changes proposed in PRCUTS commence for this site or the precinct until Council prepares an implementation plan, and subsequently invited the applicant to withdraw their Planning Proposal. Preliminary investigations by Council officers to support this work has begun and Council officers are currently developing a project plan that will enable Council to lead the preparation of an implementation plan and an associated Council-led
Planning Proposal in discussions with interested precinct landowners, including the applicant.

DESCRIPTION OF PLANNING PROPOSAL

11. An overview of the existing and proposed controls for the Planning Proposal, as well as those proposed under the PRCUTS are detailed in Table 1.

	Parramatta Local Environment Plan 2011	Applicant’s preferred Planning Proposal (23 June 2016)	PRCUTS (no identified design excellence bonuses)
Zoning	Part B6 Enterprise Corridor and part B4 Mixed Use	Rezone the entire site to comprise B4 Mixed Use	B4 Mixed Use
Maximum HOB	Part 21m (R1) (6 storeys) and part 52m (Y1 – Area 1) (16 storeys) – application of Clause 4.3 2A	125m (36 storeys) including a 15% bonus subject to Design Excellence	80m (25 storeys)
Maximum Floor Space Ratio (FSR)	Part 3:1 (V1) and part 6:1 (AA1 – Area 1) – application of Clause 4.4 2A	6:1 including a 15% bonus subject to Design Excellence	6:1

Table 1: Existing and proposed controls applying to the site at 168-176 Parramatta Road and 89-90 Cowper Street, Granville

12. The Applicant’s preferred scheme submitted on 23 June 2016 (refer to Figure 2 and Figure 3) proposes rezoning of the entire site to B4 Mixed Use with 6:1 FSR and height of 125m (36 storeys). The indicative built form illustrates a part 5 and part 2 storey podium fronting Parramatta Road to accommodate commercial, and retail uses on the ground and first floor, and residential development on top of the podium.

Figure 2: Applicant’s preferred scheme (dated 23/6/2016) - Masterplan

Figure 3: Applicant’s preferred scheme (dated 23/6/2016)– 3D Massing

PLANNING PROPOSAL ASSESSMENT

13. The proposed building height at 125m represents a 64% variation to the recommended building height of 80m as identified in the PRCUTS.

14. As outlined in the Planning and Design Guidelines that accompany the PRCUTS, the recommended planning controls were developed having regard to the natural and built context, providing appropriate bulk, scale, and density relative to the street and surrounding buildings, and to enhance the public domain. Although the final controls will be determined by a future planning proposal, the recommended planning controls in the PRCUTS provide an important strategic direction that is the result of extensive research and analysis.

15. Council officers do not support this height as it would undermine the strategic planning framework now established under the PRCUTS. Further, noting the context of the site, which is adjacent to a local heritage item (refer to Figure 2), the proposed building height would result in adverse visual amenity impacts upon the item and public domain that is not in accordance with the objectives of the PRCUTS Planning and Design Guidelines.

PARRAMATTA LOCAL PLANNING PANEL

16. On 21 June 2022, Council officers reported the Planning Proposal to the Local Planning Panel for advice. The Panel unanimously agreed with the Council officer recommendation for refusal (Attachment 1).

FINANCIAL IMPLICATIONS FOR COUNCIL

17. There are no direct financial implications for Council as a result of the recommendations in this report.

18. As noted earlier, Council officers consider the most timely and efficient way to implement rezoning in Granville in accordance with PRCUTS, supported by the staged delivery of supporting infrastructure, is through a Council-led Planning Proposal, as opposed to a series of ad-hoc site specific, Proponent-led Planning Proposals. Council officers are currently developing a project plan for this work and are also exploring opportunities for funding support for this work from the NSW State Government under its Housing Delivery program. Councillors will be updated on this work in the near future.

CONCLUSION AND NEXT STEPS

19. The Planning Proposal is considered premature given that an implementation plan is yet to be prepared by Council for the PRCUTS Granville Precinct which is required to ensure road network upgrades and other infrastructure requirements are agreed, funding sources secured, and the supporting infrastructure is able to be delivered consistent with the PRCUTS.

20. Council officers consider the most timely and efficient way to implement the rezoning in accordance with PRCUTS, supported by the staged delivery of supporting infrastructure, is through a Council-led Planning Proposal, as opposed to a series of ad-hoc site specific, Proponent-led Planning Proposals.

21. The applicant has been advised of the approach being developed by Council officers and invited to withdraw their current Planning Proposal and participate in discussions on the development of the Council-led Planning Proposal.

22. In the meantime, based upon the Planning Proposal’s substantial inconsistency with the PRCUTS with regards to recommended building height, and the need for an implementation plan to be undertaken to determine how the PRCUTS Strategy can be feasibly delivered, it is recommended that the Planning Proposal be refused.

23. Councillors will be updated on work on a project plan for a Council-led Planning Proposal and an associated implementation plan that will address supporting infrastructure delivery in the near future.

Simon Coleman

Project Officer Land Use

David Birds

Group Manager, Major Projects and Precincts

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	21 June 2022 Local Planning Panel Report - Planning Proposal for 168-176 Parramatta Road and 89-90 Cowper Street, Granville	9 Pages
2 ⇩	Planning Proposal as Originally Submitted on 16 March 2015	40 Pages
3 ⇩	Updated Design Report Submitted 27 February 2017	47 Pages
4 ⇩	Updated Reference Scheme Submitted 27 February 2022	13 Pages

REFERENCE MATERIAL

Council 22 August 2022 Item 13.7

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT Naming Proposal for Three Unnamed Bushland Reserves along Plympton Road in Carlingford and Beecroft

REFERENCE F2022/00105 - D08615676

REPORT OF Senior Project Officer Place Services

CSP THEME: THRIVING

workshop/briefing date: Ward Briefing 26 May 2022

PURPOSE:

The purpose of this report is to name three (3) unnamed bushland reserves located in Carlingford in close proximity to each other. The report seeks Council endorsement for a preferred set of Dharug names for two unnamed bushland reserves (known informally as Plympton Road Central Bushland Reserve and Plympton Road East Bushland Reserve) and for commencing further research and community consultation for a third unnamed bushland reserve (known informally as Plympton Road West Bushland Reserve).

RECOMMENDATION

(a) That Council endorse the name of ‘Yiribana Reserve’ for the Central Parcel of Bushland Reserve (Lot 134, DP 203054, known informally as Plympton Road Central Bushland Reserve) which runs between Calool and Orchard Roads Beecroft, as illustrated in the Site Map (see Attachment 1).

(b) That, in the event that the NSW Geographic Names Board rejects the name of ‘Yiribana Reserve’ for the Central Parcel of Bushland Reserve, Council endorse the other four identified Dharug names for that reserve in the following order: ‘Yanung Reserve’, ‘Burawa Reserve’, ‘Ngarra Reserve’, and ‘Ngurang Reserve’.

(c) That Council endorse the remaining Dharug names for the Eastern parcel of Bushland Reserve (Lot 133 DP 203054, Lot 10 DP 232552, Lot 78 DP 205869, known informally as Plympton Road East Bushland Reserve) which runs between Midson and Calool Roads, Carlingford/Beecroft, as illustrated in the Site Map (see Attachment 1) in the following order: ‘Yanung Reserve’, ‘Burawa Reserve’, ‘Ngarra Reserve’, and ‘Ngurang Reserve.

(d) That Council commence further research and community consultation for the West Parcel of Bushland Reserve (Lot 2 DP 215840, Lot 6 DP 207548, Lot 43, DP 31392, Lot 5 DP 234158, known informally as Plympton Road West Bushland Reserve) which runs between Orchard Road and Carlingford High School, Beecroft, as illustrated in the Site Map (see Attachment 1).

(e) Further, that the preferred names for the Central and Eastern parcels of Bushland Reserves be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. A reserve naming request was received from the 1^st Roselea Scouts for the site of their Scout Hall located on the Central parcel of unnamed bushland reserve on Plympton Road, Beecroft. The Scout Group has a 55-year history in the area with the hall being located on the ‘central’ reserve amongst the three unnamed reserves.

2. The process for proposing place names is not the same process as for road naming as there is no pre-approval of names by GNB prior to community consultation. At the time Council’s consultation commenced for the bushland reserve naming, the GNB advised that there were no direct duplications with any of the Dharug names provided.

3. The Dharug names were provided by Leanne Watson from Darug Custodian Aboriginal Corporation to the 1^st Roselea Scout Leader and were confirmed by Council that they are still relevant for the three sites.

4. The recommendations of this report seek to address any potential GNB name rejections by providing a community-validated priortised list of Dharug names. Given the geographical proximity of each of the unnamed bushland reserves, the proposed names are suitable for use, regardless of whether the names are applied to the Central parcel, East parcel or West parcel of unnamed bushland reserve.

5. The three (3) unnamed bushland reserves run along the northern side of Plympton Road in Carlingford & Beecroft and contain:

i. Plympton Road East (between Midson and Calool Roads)

o Approx. 2.5 hectares

o Blue Gum High Forest and Sydney Turpentine Ironbark Forest Critically Endangered Ecological Communities

ii. *Plympton Road Central (between Calool and Orchard Roads)

o Approx. 2 hectares

o Blue Gum High Forest Critically Endangered Ecological Community

o Scout Hall

iii. Plympton Road West (between Orchard Road and Carlingford High School)

o Approx. 1.85 hectares

o Blue Gum High Forest Critically Endangered Ecological Community

o Playground

6. These three (3) reserves were inherited from Hornsby Shire Council (HSC). HSC created the ‘Pioneers Track’ in partnership with local volunteers during which significant heritage research was undertaken to inform interpretive signage. This track traverses the three reserves and links them to Ray Park and Hazlewood Rose Park on the southern side of Plympton Road.

7. The Scout Hall is also used by various community organisations. The naming of the bushland reserves would assist with wayfinding, emergency response, and general bookings of the hall.

8. The scope of this naming project was expanded to include all three (3) unnamed bushland reserves in the context of engagement requirements and limited resources, and to leverage the opportunity to create an individual identity for each reserve to reflect the ongoing involvement of different volunteer Bushcare groups.

9. Five (5) names identified by the Darug Custodian Aboriginal Corporation were placed on public exhibition for community feedback. All impacted properties and businesses near the bushland reserves were notified during consultation.

10. Yiribana is the preferred name for the Central parcel of bushland reserve and is the preferred name put forward by the members of 1st Roselea Scout Group and West Epping Girl Guides, who submitted 27 formal submissions. This Dharug word means ‘journey’ or ‘this way’. The Scouting and Girl Guide submissions all broadly noted that this name acknowledges that we are all on a journey individually and together.

Plympton Road West Reserve

11. There was no clear community preference for the naming of the West parcel of Bushland Reserve.

12. During consultation, family and friends of the Finch Family provided alternative name suggestions for the Plympton Road West Reserve. These suggestions referenced the pioneering history of the area. Parts of this area carry the names of a few of these pioneers, being reflected in both road and park names. The Finch family were pioneers in the area and worked to produce crops for the Sydney market in the early 1920’s and have lived in Carlingford since that time.

13. Desmond Cyril Finch and his brother Bruce Alfred Finch first rented the 10-acre property named "Norwood" at 557 North Rocks Road, Carlingford in 1937 and then purchased the property in the 1940’s. The original home on the property which is named “Norwood” built in 1890 remains on North Rocks Road today. This property adjoined the Overseas Telegraph Station which is now Roselea Public School and ran down to the creek and up into part of the Plympton West parkland. This area of Plympton West parkland was dedicated to Hornsby Council for public reserve as part of the subdivision that progressed in 1964/1965.

14. A precedent has been set by Hornsby Council and the City of Parramatta Council by naming two reserves in the local area being "Ray Park" and "Hazlewood Rose Park" both on Plympton Road, Carlingford. These parks are in recognition of the Ray and Hazlewood families who contributed significantly to the local area. The alternative name suggestions put forward for the western reserve are "Finch Brothers Reserve", "Finch Reserve" or “Norwood Reserve".

15. The Ray Park Heritage group refers to a number of families that have association with the western reserve (Refer 14 above) but lacks reference to the Finch family. Whilst the Finch family dedicated a significant portion of the reserve, it comprises 4 lots and these would all have likely been dedicated by different landowners.

16. It is suggested further research be undertaken regarding the Finch family and their contribution in the Carlingford and Beecroft area prior to undertaking further community consultation for naming of the Western Bushland Reserve.

17. The NSW Geographical Names Board of NSW (GNB) Guidelines require that place names reflect the relationship between people and place and create a link that forms the basis for communication, location and addressing. Clear and unambiguous place names are essential for emergency services, postal and service delivery as well as professional and personal navigation.

18. Preferred sources for names include themes relating to the physical, historical, or cultural character of the area, as outlined in the GNB NSW ‘Place Naming’ Policy (GNB Guidelines). The GNB Guidelines naming framework principles include:

· Consideration of names associated with the physical, historical, or cultural character of the area

· Consideration of Aboriginal names, gender diverse, and Commemorative names

· Avoiding duplication of names (within the LGA or an adjoining LGA).

19. Council’s role is to seek community feedback prior to endorsement and referral to the GNB for approval under the Geographical Names Act 1966. This Act requires the GNB to conduct its own public consultation process where the GNB Secretariat opens the proposed names to members of the public for comment, with an advertising period of one month.

ISSUES/OPTIONS/CONSEQUENCES

20. Council’s Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for approximately four weeks (24 days) from Tuesday 14 June to Friday 8 July 2022. A letter was sent via Australia Post to 1,943 impacted residents and businesses, and targeted social media was also utilised to alert residents and nearby businesses of the opportunity to provide feedback.

21. The exhibited names are listed with their description in the table below.

Proposed Name	Context
Yanung	Watch. This is the Dharug word to watch. Observation and watching what is around us is one of the first things taught to Dharug children and is an important way we learn from and appreciate Dharug country.
Ngarra	Listen/hear. Listening plays a big role in Dharug culture, children are taught that they need to listen to learn. Listening is also an important way we learn from and appreciate Dharug country.
Burawa	Above/Upwards. This is the Dharug word to look up or move upwards. It encourages us to look up and also move upwards as we learn.
Ngurang	Place. Places are significant in Dharug culture. It goes beyond the physical place. The connection to place are connections to family.
Yiribana	This way. This Dharug word means journey or this way. It acknowledges that we are all on a journey individually and together.

22. Overall, the opportunity to provide feedback for this project was presented to an estimated 131,959 persons culminating in 122 formal contributions. Of those that made formal contributions, the community sentiment was positive, with Yiribana the preferred of the five exhibited names for the Central parcel of bushland reserve, with 65.7% of survey respondents expressing support for this name for the reserve.

CONSULTATION & TIMING

Stakeholder Consultation

23. The following stakeholder consultation was undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14.06.22 – 08.07.22	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	The project page saw 583 unique visitors and 882 views. This resulted in a conversion of submissions. Responses received from the community were reviewed against the Geographical Names Board of NSW ‘NSW Address Policy and User Manual’ (May 2021) guidelines for naming roads and places. No feedback identified the proposed names to be offensive, racist, derogatory or demeaning.	Senior Project Officer, Place Services Community Engagement Officer, Research & Engagement
10.06.22	1,943 impacted residents and business’ via direct mail out	Verbatim responses that may have been generated by accessing the survey from the poster’s QR code are provided in Attachment 2.	Letters detailing the exhibition and how to submit formal feedback were sent to residents and businesses near the unnamed laneways.	Senior Project Officer, Place Services Printing Officer, Corporate Services
14.06.22	The community, via 8 corflute signs placed at the three reserves and two placed at North Carlingford Shops	Responses that may have been generated by accessing the survey from the poster’s QR code are not provided, due to a switch in engagement accounts and are no longer accessible.	A poster was designed to support and promote the exhibition.	Senior Project Officer, Place Services
14.06.22 – 28.06.22	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 2.	A paid campaign across Facebook and Instagram. Overall, the social media combined campaign garnered a reach of 57,348 people across Council’s main social media accounts.	Community Engagement Officer, Research & Engagement
23.06.22	The community, via Participate Parramatta Newsletter	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 2.	Electronic direct notification was issued via the Participate Parramatta Newsletter (10,752 subscribers), which was viewed 882 times by 583 unique visitors over the public exhibition period.	Community Engagement Officer, Research & Engagement

Councillor Consultation

24. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
26.05.22	A briefing was provided to the Epping Ward Councillors	Request to install two corflutes at North Carlingford Shops	Two corflutes were printed and installed at North Carlingford Shops	Senior Project Officer, Place Services
10.06.22	All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter.	No comments provided	NA	Senior Project Officer, Place Services

LEGAL IMPLICATIONS FOR COUNCIL

25. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

26. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below. Council should note:

a. External operating costs associated with this project are $200 for paid advertisements to support engagement as part of the community consultation component of this project and are budgeted within Service Code 420097 - Road Naming and funded from General Revenue.

b. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of signs (including the subject street poles and sign blades).

c. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

27. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Kim Marsh

Senior Project Officer Place Services

Bruce Mills

Group Manager Place Services

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - Plympton Road Bushland Naming - Engagement Evaluation Report	26 Pages

REFERENCE MATERIAL

Council 22 August 2022 Item 13.8

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Future waste services

REFERENCE F2022/00105 - D08601963

REPORT OF Acting Group Manager Waste & Cleansing; Sustainability Officer Resource Recovery

CSP THEME: GREEN

workshop/briefing date: 6 July 2022

PURPOSE:

This report seeks Council’s approval to specify a fortnightly collection of general waste in a 140L bin, a fortnightly collection of recycling in a 240L bin and a weekly collection of food organics and garden organics in a 240L bin in the future waste services tender.

RECOMMENDATION

(a) That Council approve ‘Service Option 2’ as outlined in Paragraph 13 of this report to be specified in the future waste services tender. Service Option 2 is as follows:

1. Fortnightly collection of general waste in a 140L bin

2. Fortnightly collection of recycling in a 240L bin

3. Weekly collection of food organics and garden organics in a 240L bin.

(b) Further, that Council notes Council staff will be commencing the tendering of the domestic and commercial waste services.

BACKGROUND

1. Council provides a domestic waste service to approximately 89,000 households and 285,000 residents. Council also collects commercial waste from approximately 1,300 businesses. The current collection, processing and disposal contracts for these services are outlined below:

Contract/Services

Contractor

Expiry

Waste Collection

· Garbage (140L weekly)

· Recycling (240L fortnightly)

· Garden Waste (240L fortnightly)

· Household Bulk Waste (4 x 2m³ / year)

SUEZ (now Veolia)

5 November 2024

Receipt, Processing and Disposal

· Garbage (approx. 50,000 tonnes per year)

· Recycling (approx. 8,500 tonnes per year)

· Garden Waste (approx. 11,500 tonnes per year)

· Household Bulk Waste (approx. 15,000 tonnes per year)

SUEZ (now Cleanaway)

Visy

SUEZ (now Veolia)

Bingo

19 November 2022*

5 November 2024

18 November 2024

*Separate report to Council seeking a 2-year extension of this contract under extenuating circumstances is provided to Council tonight under closed session.

2. In the 2020-21 financial year, a total of 85,396 tonnes of waste was collected through the domestic waste service, with 53% of this diverted from landfill as a result of our processing contracts. A summary of this is outlined below.

3. Industry has indicated it is taking upwards of 18 months to procure garbage trucks. It is anticipated the awarding of the contracts in early 2023 will assist in the smooth transition to new contractual arrangements in November 2024. As such, commencing the tendering process by end of September 2022 is recommended.

4. It should be noted whilst the tender will go out as a single package, the contracts/services are separatable and will be assessed independently and in accordance with Council’s Procurement guidelines.

5. On 12 April 2021, Council resolved under minute 3170 to investigate the cost-benefits and feasibility of transitioning to a Food Organics and Garden Organics (FOGO) service for residents under the next waste collection and processing tender/contract, and that a report be brought back to Council in the new financial year with the outcomes of the Food Organics (FO) collection trial for multi-unit dwellings. This report brings the results of these undertakings back to Council for their consideration in proceeding with the next round of waste contracts.

THE FOOD ORGANICS TRIAL IN MULTI UNIT DWELLINGS

6. Council’s Waste staff were successful in receiving $225,000 from the NSW EPA Household Organics Collection Grants Program to deliver a food waste collection service for 1,006 households in low rise units.

7. Low rise units were selected as the trial sample as this made up a significant portion of Parramatta’s housing type. Further, little research and food waste trials have been conducted on low rise units.

8. The trial ran from July 2021 to April 2022 and resulted in the diversion of 36 tonnes of food waste from landfill. Delivered across 4 suburbs (Westmead, North Parramatta, Harris Park, and Eastwood), uptake for the service was mixed. With audits of the kerbside bins showing that the service was able to divert 58% of the food waste generated from participating households in Eastwood, but only 13% from participating households in Harris Park.

9. Overall the trial was a success and demonstrated the separate collection of food waste in units was possible. However, contamination was an issue but improved following education and bin tagging. The trial highlighted the need for detailed and repeated education to combat contamination and ensure a smooth transition to a food organics service. Education and contamination management will be extensively covered as part of the tender specifications. Council staff will also review existing education capacity and resourcing within the waste team in preparing, delivering and maintaining the future waste services.

INTRODUCTION OF A FOOD AND GARDEN ORGANICS SERVICE

10. In June 2021 the NSW Department of Planning, Industry and Environment announced the NSW Waste and Sustainable Materials Strategy. This strategy introduced a mandate requiring the separate collection of food and garden organics from all NSW households by 2030.

11. Waste contract terms generally average between 7 and 10 years to ensure economies of scales and allowance for capital expenditure such as garbage trucks to be amortised over a reasonable period. The inclusion of a FOGO collection and disposal and processing in the next contract is the only opportunity Council has to meet the time requirements of the mandate.

MODELLING THE NEXT WASTE CONTRACTS

12. To help inform the specifications of Council’s next waste contracts, Council’s Waste staff engaged WSP to provide an ‘Options Analysis for Future Waste Collections and Processing’.

13. The modelling for this analysis considered factors such as our waste profile, development types, collection requirements, material destinations, operational requirements, environmental performance, drivers for behaviour change, community acceptance, and associated costings.

WSP recommended the 4 options below.

	General Waste	Food & Garden	Recycling	Total Capacity	Cost* (hh/yr)	Diversion Potential
1	140L Weekly	240L Weekly	240L Fortnightly	1,000L/fn	$379.72	68%
2	140L Fortnightly	240L Weekly	240L Fortnightly	860L/fn	$313.76	75%
3	80L Weekly	240L Weekly	240L Fortnightly	880L/fn	$336.59	75%
4	80L Fortnightly**	240L Weekly	240L Fortnightly	800L/fn	$290.64	79%

* Average cost of collection and processing per annum over the period of the contract, with inclusion of caddies and liners. Note this does not include all other overheads included in the DWM rate charged to residents.

** Commencing as a weekly service for 2 years then transitioning to fortnightly.

14. Business as usual was initially an option for consideration but was removed following the NSW Government mandate. The business as usual option would have delivered a maximum diversion rate of 58%, with a fortnightly capacity of 760L per fortnight and an average cost per annum over the period of the contract of $349.49.

15. As food waste accounts for 46% of the red lidded general waste bin by weight. Removal of this material from the red lidded general waste bin can provide opportunity to reduce its capacity and/or frequency of collection.

16. Reducing the frequency of collection of the red lidded bin to a fortnightly collection (as proposed in options 2 and 4) provides a more efficient service and eliminates the need to present 3 bins, which is a concern in narrow streets and cul-de-sacs with limited street frontage. A fortnightly collection of the red lidded general waste bin also provides a driver for behaviour change, nudging residents to place their food wastes in the FOGO bin for a weekly collection.

17. The cost per household per year is a direct correlation to the frequency of collection and capacity of the red lidded general waste bin, with the cost being higher for a more frequent service, or larger waste bin.

OUTCOMES OF COMMUNITY ENGAGEMENT

18. Residents were invited to have their say on the 4 service options as outlined above through a community consultation program that ran from November 2021 to January 2022.

19. Option 1: 140L red bin collected weekly was the most preferred option (preferred by 34% of respondents), followed by Option 4: Phased introduction of an 80L red bin on a fortnightly collection (preferred by 29% of respondents).

20. Option 1 presents the least change from the current service in terms of the red bin with no efficiency improvements or driver to utilise the FOGO bin. In contrast, Option 4 presents the greatest change with the introduction of both a smaller bin and a fortnightly collection.

21. Option 3: 80L red bin collected weekly and Option 2: 140L red bin collected fortnightly were also supported, but did not receive as strong of a result in terms of preferences (preferred by 22% and 14% of respondents respectively).

22. Respondents were invited to participate in focused workshops to better understand their responses to the proposed service options, and any perceived challenges to rolling out a FOGO service.

23. Common themes and concerns that were discussed and addressed at the workshops included

a. odour if the garbage bin was collected fortnightly. This concern resulted from the misconception that meat products were not allowed in the FOGO bin. Respondents were more receptive to a fortnightly garbage service after they were informed meat products could be placed in the FOGO bin.

b. the challenge of presenting 3 bins for collection in the street, particularly where the streets are narrow, a cul-de-sac and have units. A fortnightly garbage collection would reduce the need to present another bin.

c. the need for sustained education to tackle contamination and misuse of the bins. The majority of the respondents acknowledged they had a strong environmental interest and expressed concerns other members of the community may not be as motivated and the change in collection frequency or size of the garbage bin will increase contamination.

24. At the end of the workshop, respondents were invited to vote their preferred option. Option 4 received the highest vote at 52%, but there was consensus an 80L bin collected fortnightly may not be adequate for many households in the community.

25. A summary of the options and their key considerations is provided in the table below.

Option

Considerations

Option 1

140L Weekly

68% Diversion

$379.72

· Most expensive option with lowest environmental benefit

· No driver for behaviour change

· Increased truck movements and challenges to amenity with the presentation of three bins

· Most preferred option by survey participants

Option 2

140L Fortnightly

75% Diversion

$313.76

· Good value option (lower cost for good diversion)

· Strong driver for behaviour change through reduced frequency

· Mid-range option between the two most preferred options from survey respondents which are at opposing ends of the spectrum

· Similar to service offering from Penrith

· Industry recommendation (MRA Benchmark Study)

· Potential for complaints due to decreased collection frequency of the general waste bin

Option 3

80L Weekly

75% Diversion

$336.59

· Driver for behaviour change is in reduced capacity rather than frequency

· Higher cost of diversion due to increased frequency of bin lifts and increased truck movements

· Challenges to amenity with the presentation of three bins

· Potential for complaints due to decreased bin size

Option 4

80L weekly, phased to fortnightly after 2 years

79% Diversion

$290.64

· Strongest drivers for behaviour change with both reduced capacity and frequency of collection

· Potential concern around contamination / illegal dumping due to garbage bin size

· Risk that phasing may not eventuate based on community experience

· Potential for complaints due to decreased service frequency of the general waste bin

· Second most preferred option from survey respondents

BENCHMARKING OF FOGO SERVICES IN NSW

26. Examples of comparative services across the Greater Sydney area have been provided as a reference below. The majority of these services offer a fortnightly collection of the red lidded general waste bin, with sizes varying between 140L and 240L.

Council	Service Arrangement
Blacktown	Standard Service (from 2025) will be: · 240L FOGO weekly · 240L Recycling fortnightly · 140L Waste weekly
Kiama	Standard Service is: · 240L FOGO weekly · 240L Recycling weekly · 140L Waste fortnightly
Lake Macquarie	Standard Service is: · 240L FOGO weekly · 240L Recycling fortnightly · 240L Waste fortnightly
Penrith	Standard Service Options include: · 240L FOGO weekly · 240L Recycling fortnightly · 140L / 240L Waste fortnightly* *Weekly collections can be requested at additional cost
Randwick	Standard Service is: · 240L FOGO weekly · 240L Recycling fortnightly · 240L Waste fortnightly
Shellharbour	Service Options include: · 240L FOGO weekly · 240L / 140L Recycling fortnightly · 80L / 140L / 240L Waste fortnightly
Wollongong	Service Options include: · 240L FOGO weekly · 240L Recycling fortnightly · 80L / 120L / 240L Waste weekly
Woollahra	Service Options include: · 240L FOGO weekly · 120L / 240L Recycling weekly · 120L Waste weekly

RATIONALE FOR OPTION 2

27. Council staff recommend Option 2 for the following reasons:

a. This option is the balance between Option 1 and 4 that were preferred by the community. The community through consultation had indicated they were supportive of a fortnightly garbage collection. Although the respondents at the workshop had indicated they could manage with an 80L bin they had also acknowledged other members of the community may require the 140L, which was the preferred capacity in the community wide survey.

b. The waste industry through the benchmarking conducted by MRA (waste consultancy firm) has recommended a fortnightly garbage collection in a minimum 140L bin (best practice).

c. There is a risk Option 4 may never phase to fortnightly garbage collection. This will result in a lower diversion target and more costly service than Option 2.

d. Council has adopted an 85% diversion target by 2038. Option 2 provides the best value towards reaching this goal.

e. Option 2 is comparable in frequency and capacity to what the other Sydney Councils are offering their residents. This will assist with consistency in messaging across the different Councils and drive sustained education towards behaviour change.

f. Option 2 would eliminate the issues associated with presenting 3 different type of bins for collection, and these included the additional truck movements into the street, space to present bins in narrow streets, cul-de-sacs and streets with units. Further, the associated safety issues and visual aesthetics of the area during collection day.

NEXT STEPS

28. If Council approves this report, Council staff will proceed with the following steps

a. Call for tenders by September 2022

b. Evaluate tenders and report to Council by February 2023

c. Appoint contractor/s by March 2023

d. Contracts in place by November 2024

CONSULTATION & TIMING

Stakeholder Consultation

29. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
August 2020	Community	Community supportive of FOGO¹	Proceed with modelling	Manager, Sustainability and Waste
April 2021	Community	Community supportive of FOGO² with preference for weekly collection of general waste bin	Noted	Manager, Sustainability and Waste
November 2021 – January 2022	Community	Preferred options for general waste were split between no change (140L collected weekly) and major change (80L phased to fortnightly collection)	Noted	Manager, Sustainability and Waste

^1.74% phone respondents (n=504) and 78% of online respondents (n=835) were supportive of FOGO

^2.76% of respondents (n=502) were supportive of FOGO, with 53% showing preference for weekly general waste collection

Councillor Consultation

30. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

Oct 13 2021

Councillor Workshop

Support for Community Engagement around modelled options.

Engagement Program delivered November 2021 through January 2022.

Manager, Sustainability and Waste

Jul 6

2022

Councillor Workshop

Support for transition to FOGO and report to Council seeking approval to go to tender.

Report to Council

Group Manager Waste and Cleansing

LEGAL IMPLICATIONS FOR COUNCIL

31. Council is required to appoint suppliers for works that are estimated to be above $250,000 through a tender process. The tendering process will be done in conjunction with the Finance and Information directorate which encompasses Legal Services, Governance and Procurement.

FINANCIAL IMPLICATIONS FOR COUNCIL

32. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

33. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Andrew Ho

Acting Group Manager Waste & Cleansing

Ian Woodward

Group Manager Legal Services

John Warburton

Executive Director, City Assets & Operations

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 22 August 2022 Item 15.1

QUESTIONS WITH NOTICE

ITEM NUMBER 15.1

SUBJECT Questions Taken on Notice - 8 August 2022 Council Meeting

REFERENCE F2022/00105 - D08640963

REPORT OF Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 8 AUGUST 2022

Item	Subject	Councillor	Question
13.10	Arthur Phillip Commemorative Public Art Project – Charles Street Square	Wearne	The Oars Foot bridge is never lit, or very rarely lit. Why is this the case?
13.10	Arthur Phillip Commemorative Public Art Project – Charles Street Square	Davis	When consultation was undertaken as part of the Masterplan for the Charles Street Wharf, did this include a public art component?
13.10	Arthur Phillip Commemorative Public Art Project – Charles Street Square	Garrard	In relation to the Charles Street Wharf, what work is occurring down there at the moment? Can a briefing be held on this.
13.10	Arthur Phillip Commemorative Public Art Project – Charles Street Square	Wearne	How many residences would this Artwork be visible to? i.e. how many residential units would be able to see this piece of artwork, and how many could it impact?

BACKGROUND

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

STAFF RESPONSE

Item 13.10 – Arthur Phillip Commemorative Public Art Project – Charles Street Square

During discussion on the Motion moved by Councillor Pandey, Councillor Wearne asked the following question:

The Oars Foot bridge is never lit, or very rarely lit. Why is this the case?

Executive Director City Assets and Operations Response

It is understood that there are technical issues with the operation of these lights, the staff responsible is on unexpected sick leave and will be back in early September. We will provide a more detailed response at a Council meeting in September.

Item 13.10 – Arthur Phillip Commemorative Public Art Project – Charles Street Square

During discussion on the Motion moved by Councillor Pandey, Lord Mayor Davis asked the following question:

When consultation was undertaken as part of the Masterplan for the Charles Street Wharf, did this include a public art component?

Executive Director City Planning & Design Response

In late 2019, Council endorsed for exhibition the Draft Concept Design for upgrades to the public domain at Charles Street Square. Information presented to the community throughout the public exhibition acknowledged the planned public artwork, stating: A major new public artwork featuring sculpture and projections on to the escarpment across the river, will tell the stories of the Parramatta and its people (Community information brochure, Feb 2020). Views on the potential content for the work (the broad story it should tell) were also canvassed via the engagement program.

The consultation summary report that accompanied the refined design for Council endorsement after exhibition, described the extent of the engagement program which provided information about the draft concept design to over 800,000 people (using letterbox drops, web visits, staffed displays, media, social media, document downloads), resulting in 115 formal submissions. Positive feedback on the project included support for the public art and interpretation opportunities – particularly in relation to Dharug stories, the river and natural environment, and key events over time. 63% of respondents were local residents, 4% were local businesses and 63% of participants wanted the public art and interpretation in the space to represent “the stories of the Dharug people and their connection to the land”; followed by local native plants and animals 58%, key events in Parramatta over time 53% and the dynamic river environment 52%.

In the public exhibition of the Review of Environmental Factors (REF) in September/October 2020, which included the detailed design for the public domain, the setting for a sculpture (proposed at the time), the housing of the artwork projectors and the projected light onto the escarpment was detailed. While the REF recognised content for the artwork itself was to be further developed (REF Community Summary page 01, Sept 2020) information on the ecological and lighting impacts (a technical assessment), and the proposed relevant lighting and biodiversity mitigations were included. These have been incorporated into the technical brief for the projection design. The REF exhibition reached some 160,000 people (using letterbox drops, web visits, social media, document downloads) and resulted in four formal submissions.

To further the development of the site interpretation plan for the project, a requirement of approvals under the Heritage Act for the public domain project, and to explore the incorporation of Dharug content into the artwork, a series of workshops were held with Dharug representatives late 2020 and early 2021 to advise and guide an approach to this content.

As part of ongoing engagement with local stakeholders (residents and business) regular updates are provided with the invitation to contact the project team. The lighting trial held on 9 May 2022, included signage and letterbox drops explaining the trial and the public art with a repeated invitation to contact the project team. No enquiries were received.

Item 13.10 – Arthur Phillip Commemorative Public Art Project – Charles Street Square

During discussion on the Motion moved by Councillor Pandey, Councillor Garrard asked the following question:

In relation to the Charles Street Wharf, what work is occurring down there at the moment? Can a briefing be held on this.

Executive Director Community Services Response

Council is currently doing a major project to upgrade the public domain adjacent to the Ferry Wharf at Charles Street Square. It follows the completion of the new Escarpment Boardwalk on the opposite side of the river.

The project is a key part of Council’s plans to revitalise the Parramatta River foreshore and is valued at approximately $12m. Work began in early 2022 and is programmed to finish in March 2023.

The upgraded Square will feature new ramps and stairs, a wide riverfront walk, paved terraces, an amphitheatre and new public shelter, set amongst extensive trees and gardens.

The Charles Street Square project is also being co-funded by Council and the NSW Government, which is contributing $4.65m to the $12.1m upgrade.

A briefing can be arranged for interested Councillors

Item 13.10 – Arthur Phillip Commemorative Public Art Project – Charles Street Square

During discussion on the Motion moved by Councillor Pandey, Councillor Wearne asked the following question:

How many residences would this Artwork be visible to?

i.e. how many residential units would be able to see this piece of artwork, and how many could it impact?

Executive Director Community Services Response

On the 9th of May 2022, projection tests were undertaken at Charles St Square to determine if there is any visual impact of the proposed Artwork on neighbouring areas. The scope of the test included the following:

· Projection coverage area

· Ambient light levels in the surrounding areas

· Ability to view projection from various locations

· Impact of the projection on surrounding community

· Suitability of the projection equipment suggested in the options report

· Location of projection equipment

The projection tests concluded that the projection will not impact neighbouring areas as it is contained to the rock wall of the embankment. The projector is located on the opposite side of the ferry wharf to the embankment, projecting across the water to the embankment. This projection throw is direct and mapped to the embankment. The projection does not spill outside of or beyond the embankment. This was confirmed via the projection test. Further, the optimal viewing location of the projection work is the ferry wharf and surrounding Charles St Wharf areas. Viewing from any other location is compromised by distance and angle of viewing, including height.

A staff review has identified three main residential apartment premises within the neighbouring area. This includes apartment premises on the corner of Charles and George Streets, Stewart Street and Queens Avenue. Further, there are also four main commercial premises on Charles and Phillip Streets in the neighbouring area. Light spill will not impact any of these premises, as they are outside of the projection area. Further, due to the distance from the projection and angle of viewing, these premises will have significantly reduced visibility of the projection work. One commercial premise at the ferry wharf will have a less-compromised view of the projection work, providing a point of interest for visitors, whilst not impacting their activity.

Attachments:

REFERENCE MATERIAL

Governance Manager		Lord Mayor Cr Donna Davis	Chief Executive Officer

	Minute Clerk
Cr Phil Bradley				Cr Lorraine Wearne	Sound
Cr Sameer Pandey, Deputy Lord Mayor				Cr Donna Wang
Cr Paul Noack				Cr Michelle Garrard
Cr Ange Humphries				Cr Dan Siviero	IT
Cr Dr Patricia Prociv				Cr Henry Green
Cr Pierre Esber				Cr Kellie Darley
Cr Cameron Maclean				Cr Georgina Valjak

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: (a) At any time during which the matter is being considered or discussed, or (b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.


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