Agenda of Council - Monday, 8 August 2022

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 25 July 2022 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:29pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

3900	RESOLVED (Humphries/Esber) That the request to attend the Ordinary Meeting of Council dated 25 July 2022 via remote means submitted by the following Councillors due to personal reasons, be accepted: - Councillor Noack and; - Councillor Wearne.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 11 July 2022

3901

RESOLVED (Garrard/Siviero)

That the minutes be deferred to the next Council meeting, to be held on 8 August 2022, to address the following:

With relation to Item 13.7, where it is noted that Councillors Esber and Green declared a conflict of interest, amend the wording “during” to “prior to” consideration of the matter, and move the notation before the item;
Recording Points of Order in the minutes of the meeting

7. DISCLOSURES OF INTEREST

Councillor Bradley declared a non-pecuniary interest in Item 13.1 – Expression of Interest – Selection of Members for the Floodplain Risk Management Committee as his spouse is an office bearer of ParraCAN, which is a proposed business member for the Committee and he will leave the Chamber prior to consideration of the matter.

Councillor Esber declared a pecuniary interest in Item 13.4 – Response to the Finalisation of the Parramatta CBD Planning Proposal and Changes made by the Department of Planning and Environment (Deferred Item) as he owns a property in North Parramatta. He retired from the meeting prior to consideration of the matter.

Councillor Green declared a pecuniary interest in Item 13.4 – Response to the Finalisation of the Parramatta CBD Planning Proposal and Changes made by the Department of Planning and Environment (Deferred Item) as he owns a property in the Parramatta CBD. He retired from the meeting prior to consideration of the matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT St John's Cathedral Parramatta 220th Anniversary

REFERENCE F2022/00105 - D08620918

REPORT OF Lord Mayor, Councillor Donna Davis

3902

RESOLVED (Davis/Pandey)

(a) That Council note St John’s Cathedral Parramatta is celebrating their 220^th year anniversary in July 2022;

(b) That the Lord Mayor write to St John’s Cathedral Parramatta congratulating them on this significant milestone and for the commitment to Christian service to the community since 1802 and;

(c) Further, that Council note a special Anniversary Service was held at St John’s on 24 July 2022 to recognise this occasion.

8.2

SUBJECT Support for the Sri Lankan Community

REFERENCE F2022/00105 - D08621273

REPORT OF Lord Mayor, Councillor Donna Davis

3903

RESOLVED (Davis/Bradley)

(a) That Council show support for the Sri Lankan community in the City of Parramatta as Sri Lanka experiences economic and political instability;

(b) That Council make a $2,000 donation to the United Nations World Food Programme for emergency food and health assistance and;

8.3

SUBJECT Children's Medical Research Institute - Jeans for Genes Fundraising

REFERENCE F2022/00105 - D08621312

REPORT OF Lord Mayor, Councillor Donna Davis

3904

RESOLVED (Davis/Green)

(a) That Council donate $2,000 to the 2022 Jeans for Genes fundraising initiative in support of the Children’s Medical Research Institute at Westmead, and their world-leading research to finding treatments and cures for serious conditions affecting children; and

(b) Further, that Council note the City of Parramatta will proactively encourage staff and the community to support the fundraising initiative through internal communications and Council’s social media channels.

9. Public Forum

9.1

SUBJECT PUBLIC FORUM 1: Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item)

REFERENCE F2022/00105 - D08618897

FROM Cheryl Bates OAM – Chair, National Trust (NSW) Parramatta Regional Branch

Dear Lord Mayor and Councillors,

I wish to speak to you on behalf of the National Trust's Parramatta Regional Branch about item 13.4 Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item).

The National Trust’s Parramatta Regional Branch feels it necessary to raise concerns over the developer lobby’s opposition to the Parramatta LEP 2011 - Amendment 56.

In identifying Parramatta as the second city, Government set identifiable targets for the city’s future development to “allow the right balance between growth in the CBD and protecting the amenity and heritage of the city.” It has taken nine years for Council to finalise their CBD plan, years plagued by delays created by site-specific planning proposals (rezonings).

The community naively believes that an LEP is created through a consultative process, subsequently endorsed by Council and the Department, that will properly address the interests of the different groups that make up a city and not just one group with self-interest to maximise their profits and then leave. The Branch participated in this process to have some certainty about orderly development that will not adversely affect the significant heritage of Parramatta.

Over the past four years, I have participated in Council and LPP meetings where developers have spoken about working with Council and believing their rezoning would be granted even though the CBD Plan was not finalised. The people seeking these increased height and floor space are hardened developers who know that there is no final decision until the Department has signed off the Plan, despite discussions they have had with Council.

Council’s role is to provide a balanced outcome for Parramatta based on Government guidelines for growth and not merely an outcome to satisfy developers. The future role for Parramatta is too important for this to happen.

We believe the community would not unreasonably expect that rezoning applications received during an active LEP review process, would not be considered until a proper planning framework has been established. Instead, we see rezonings pushing Parramatta towards a haphazard, sunless city of wind tunnels where already approved rezonings are inconsistent with the ultimate CBD Plan determination.

Further, Council’s statement about outstanding rezonings is concerning that “applicants may want to pursue these SSPPs on their individual merits, given the CBD Plan has not delivered the policy outcomes they were expecting.” Developer expectations are not what determines a proper CBD Plan but what is best for the future balanced growth of Parramatta.

Whilst the Branch would have preferred lower heights within the CBD, we are happy to accept the decision of the Department as stated in May 2022 as the “umpire’s decision”.

In summary, we reiterate our full support for the Department’s changes to:

1. Remove Parramatta North from the CBD and retain its current controls pending further investigation; and

2. Remove the Phillip Street Block and retain its current controls.

STAFF RESPONSE

No response was provided.

Note: As Cheryl Bates OAM was not present to address Council,
the submission was read out by the CEO.

10. Petitions

10.1

SUBJECT Residents of Bellevue Street, North Parramatta is opposed the demolition, tree removal and construction of a two storey Child Care Centre for 52 children with associated basement

REFERENCE DA/1123/2021

FROM Councillor Michelle Garrard

Petition from the residents of Bellevue Street, North Parramatta opposing a multi-storey childcare centre in Bellevue Street.

“We are opposing the Local Planning Panel’s decision in relation to the petition because of the site, in relation to the pattern of development with its significant increase to the site occupants, the noise that will be generated, the traffic, the five-fold increase in relation to the on-street parking when compared to the additional adjacent buildings.

This is not the preferred site for a childcare centre.

We are concerned that in the first application lodged, there was public interest and council stated it was not in the public interest, and in the second application it is stated there is no issue. We seek clarification as to why this has changed when there has been minimal change to the proposal. There is also a number of childcare centres in and around Parramatta, with another centre that has been approved at Belmore Street.

Bellevue Street is too narrow when cars are parked on either side. It is now becoming a thoroughfare because people are cutting through Bellevue Street to come up from Victoria Road to get on the Pennant Hills Road and avoid traffic.

We the residents, are disappointed with the Local Planning Panel’s decision and want to reiterate to staff before the proposal is endorsed our concerns.”

Note: As a matter of practice, the petition will be referred to the relevant Council officer/s, and a copy of the petition distributed to all Councillors, upon receipt of the petition from the Councillor.

11. Rescission Motions

Nil

Procedural Motion

3905

RESOLVED (Esber/Garrard)

That Council alter the order of business for consideration of Item 13.4 – Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), ahead of the remaining items on the Meeting agenda.

Note: Having previously declared a conflict of interest in Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), Councillors Esber and Green retired from the Chamber prior to consideration of the matter.

13.4

SUBJECT Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item)

REFERENCE F2022/00105 - D08605712

REPORT OF Land Use Planning Team Leader

3906

RESOLVED (Valjak/Garrard)

Guiding Principles

(a) That in responding to the changes the Department of Planning and Environment (‘Department’) made to the Parramatta CBD Planning Proposal (‘CBD PP’) Council seek to address the following ‘Key Planning Outcomes’:

i. Restore office and commercial floor space market certainty and investment confidence in the CBD

ii. Ensure Activation of Parramatta River

iii. Provide a Planning Framework for land north of the Parramatta River

(b) That Council seek to address the ‘Key Planning Outcomes’ in accordance with the following ‘Key Principles’:

i. Principle 1 - Equitable process and opportunity for involvement

ii. Principle 2 - Consistent application of policy

iii. Principle 3 - Efficient use of resources for Council and applicants

iv. Principle 4 - Manage planning risk for Council and applicants

v. Principle 5 - Timely delivery of new planning controls

Commercial Floorspace and Phillip St Block

(1) An increase to the permitted commercial floor space as resolved by Council on 15 June 2021 in the existing B3 Commercial Core and shown in Figure 1 via the preparation of a State Environmental Planning Policy (‘SEPP’) and to address the concerns raised by the Department in its ‘Plan Finalisation Report’ dated April 2022 when the CBD PP was finalised, and that the SEPP become effective at the same time as the CBP PP (Amendment 56), that is 14 October 2022.

(2) That the Department prepare a separate SEPP as shown in Figure 2 for certain land zoned B4 Mixed Use and B3 Commercial Core (not covered by the SEPP referred to in (c)(1) above), to introduce additional floor space that allows for commercial uses consistent with Council’s resolution of 15 June 2021, that is informed by a study prepared in consultation with Council and addresses the concerns raised by the Department in its ‘Plan Finalisation Report’ dated April 2022 when the CBD PP was finalised, and that this SEPP become effective by December 2022, with periodic updates for the community provided during its preparation.

(3) That the Department provide advice on amendments to the exhibited Draft Parramatta CBD Development Control Plan to align with the proposed SEPPs above for Council’s consideration.

(4) Confirmation from the Department that existing and any new Site Specific Planning Proposals (‘SSPPs’) may continue to be assessed by Council, after the preparation of the relevant SEPP.

(5) That Council be consulted on the draft SEPPs.

(6) That should any SEPP process described above result in an increase in permitted density for the Phillip Street block that:

a. The Parramatta CBD Local Contributions Plan endorsed by Council on 14 June 2022 and subsequently forwarded to the Department for consideration be amended to apply the following rates to the Phillip Street Block:

· Residential Accommodation or Mixed-Use Development where the total development cost is over $250,000 — 5%

· Other development where the total development cost is over $250,000 — 4%

· Any development where the total development cost is $250,000 or less — Nil.

b. The Minister be requested to ensure enabling changes required to the regulations, to enable the application of the higher rate proposed in the Parramatta CBD Contributions Plan, also reflect this change to the Plan.

North Paramatta

(d) That Council write to the Minister for Planning and the Department:

(1) Seeking funding for a Study for North Parramatta that incorporates urban design, heritage and economic analysis and additional temporary staff to manage the project (estimated at up to $500,000).

(2) Advising that Council will not commence the Study until confirmation of funding and in-kind support has been provided.

(3) Seeking advice on how Council manage any new SSPPs lodged for sites north of the river prior to completion of the Study and associated plan amendment.

EXCEPTIONS

(e) Further, that Council note that new SSPPs for sites within any part of the CBD that do not:

1 seek any increase in FSR, or

2 seek to amend other planning controls that are being considered in the SEPP process(es) described in (c) above

will be processed by Council (examples include proposals for minor changes in height with no increase in FSR or changes to parking rates or land reservation acquisitions).

DIVISION A division was called, the result being:-

AYES: Councillors Darley, Garrard, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne

NOES: Councillors Bradley, Davis, Maclean and Prociv

After retiring from the Chamber prior to consideration of Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), Councillors Esber and Green returned to the meeting at 7:16pm.

Councillor Noack retired from the meeting at 7:16pm and did not return to the meeting.

12. Reports to Council - For Notation

12.1

SUBJECT Investment Report for June 2022

REFERENCE F2022/00105 - D08598195

REPORT OF Tax and Treasury Accountant

3907

RESOLVED (Garrard/Wang)

That Council receive and note the Investment Report for June 2022.

Note: Questions were taken on notice by Council staff for this item.

13. Reports to Council - For Council Decision

Having previously declared a conflict of interest in Item 13.1 - Expression of Interest – Selection of Members for the Floodplain Risk Management Committee, Councillor Bradley retired from the Chamber prior to consideration of the matter.

13.1

SUBJECT Expression of Interest - Selection of Members for the Floodplain Risk Management Committee

REFERENCE F2022/00105 - D08585454

REPORT OF Catchment Systems Coordinator

3908

RESOLVED (Prociv/Humphries)

(a) That Council appoint Neil Benning (Dundas Ward), Nadine Goss (Rosehill Ward) and Angela Hansford (Dundas Ward) as the community members for the Floodplain Risk Management Committee.

(b) That Council appoint the Parramatta Chamber of Commerce, ParraCAN and Western Sydney University as the business members for the Floodplain Risk Management Committee.

(c) Further, that Council appoint NSW Emergency Service, the Department of Planning and Environment, Transport for NSW (TfNSW), Sydney Water and Sydney Olympic Park Authority as State Government members for the Floodplain Risk Management Committee.

Note: Councillor Darley left the Chamber at 7:17pm and returned at 7:19pm during debate on the matter.

After retiring from the Chamber prior to consideration of Item 13.1 – Expression of Interest – Selection of Members for the Floodplain Risk Management Committee, Councillor Bradley returned to the meeting at 7:20pm.

13.2	SUBJECT Post-exhibition: Adoption of the Delivery Program 2022-26, Operational Plan & Budget 2022/23, Fees & Charges 2022/23 REFERENCE F2022/00105 - D08567704 REPORT OF Corporate Strategy Manager; Financial Planning and Analysis Manager
	Motion (Garrard/ Wang) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022). (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022-26 and Operational Plan 2022/23. (c) That Council adopt expenditure totaling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note approximately $10 million was overspent in the roads and infrastructure budget in the 2021/2022 financial year, and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review for quarter 1 of the 2022/23 financial year.
	Amendment (Darley/ Wearne) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022), with the exception of the ALCP Fees and Charges, which is to be deferred until a further Councillor workshop to be held as soon as practicable. (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022- 26 and Operational Plan 2022/23. (c) That Council adopt expenditure totaling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note that approximately $10 million over spend occurred in the roads and infrastructure budget in 2021/2022 FY and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review in Q1 FY 2022/2023. The Amendment was put and declared LOST. Debate resumed on the Motion. The Motion was put and declared CARRIED.
3909	RESOLVED (Garrard/Wang) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022). (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022-26 and Operational Plan 2022/23. (c) That Council adopt expenditure totalling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note that approximately $10 million over spend occurred in the roads and infrastructure budget in 2021/2022 FY and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review in Q1 FY 2022/2023. (f) Further, that Council note a review of the ALCP fees and charges be undertaken and be provided to the Finance Committee is part of the quarterly budget review in Q1 FY 2022/2023.

13.3

SUBJECT 2022/2023 Making of the Rates and Annual Charges

REFERENCE F2022/00105 - D08568663

REPORT OF Rates Manager

3910

RESOLVED (Esber/Maclean)

(a) That Council:

(i) Make the Rates and Charges for the 2022/23 rating year as outlined in this report using the land values with a base date valuation of 1 July 2019;

(ii) Make two (2) ordinary rates, being Residential and Business;

(iii) Categorise the Business rate into:

· Business General;

· Central Business District;

· Central Business District – Centre of Activity No 2;

· Industrial Centres of Activity

(iv) Continue with the minimum rate/ ad-valorem basis of rating

(b) That Council take up the Additional Special Variation of 2.5% for 2022/23 as approved by IPART.

(c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates & Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers.

(d) That Council:

(i) Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one seven four five five eight (0.00174558) upon the land value.

(ii) Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and twenty five dollars and eighteen cents ($725.18).

(iii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero four one zero two three nine (0.00410239) upon the land value.

(iv) Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred and twelve dollars and fifty cents ($512.50).

(v) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero one one zero six six five four (0.01106654) upon the land value.

(vi) Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred and forty three dollars and twelve cents ($743.12).

(vii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero two three six five five zero nine (0.02365509) upon the land value.

(viii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero eight zero zero one one zero (0.00800110) upon the land value.

(ix) Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred and forty three dollars and twelve cents ($743.12).

(e) Domestic Waste Management Charges

That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges:

(i) A Domestic Waste Management Charge of four hundred and thirty six dollars and five cents ($436.05) for:

· Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and

· The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred and twenty three dollars and eighty cents ($123.80) for each additional fortnightly recycling service;

· The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred and twenty three dollars and eighty cents ($123.80) for each additional fortnightly garden waste service;

(ii) A Domestic Waste Management Charge of four hundred and seventy six dollars and seventy cents ($476.70) for:

· Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and

(iii) A Domestic Waste Management Charge of seven hundred and eighteen dollars and seventy five cents ($718.75) for:

· The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and

(iv) A Domestic Waste Management Charge of one thousand eight hundred and ten dollars and twenty cents ($1,810.20) for:

· The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested.

(v) A Domestic Waste Management Charge of two thousand four hundred and eighty one dollars and seventy five cents ($2,481.75) for:

· The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested.

(vi) A Domestic Waste Management Availability Charge of eighty five dollars and sixty cents ($85.60), where a domestic waste service is available to vacant residential land and where service is available but not used.

(f) Commercial Garbage Charges:

That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges:

(i) 140-litre Commercial Garbage Charge of four hundred and ninety three dollars and thirty five cents ($493.35) for

· Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(ii) 240-litre Commercial Garbage Charge of seven hundred and forty three dollars and thirty cents ($743.30) for

· Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

· The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred and thirty dollars and eighty cents ($130.80) for each additional weekly recycling service

· The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred and thirty dollars and eighty cents ($130.80) for each additional fortnightly garden waste service;

(iii) 660-litre Commercial Garbage Charge of one thousand eight hundred and sixty one dollars and thirty cents ($1,861.30) for

· Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(iv) 1100-litre Commercial Garbage Charge of two thousand six hundred and eleven dollars and seventy five cents ($2,611.75) for

· Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(v) 660-litre Commercial Recycling Charge of six hundred and thirty one dollars and five cents ($631.05) for

· Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested

(vi) 1100-litre Commercial Recycling Charge of eight hundred and fifty four dollars and eighty cents ($854.80) for

· Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested

(vii) 80-litre Commercial Waste Charge four hundred and forty four dollars and fifty cents ($444.50) for:

· Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested:

(g) Stormwater Management Services Charges

That Council make the following Stormwater Management Service Charges:

(i) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment.

(ii) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment.

(iii) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00).

(iv) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum amount payable of $5.00.

(h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2022 to 30 June 2023 being 6.0% per annum.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Davis, Esber, Humphries, Maclean, Pandey and Prociv

NOES: Councillors Darley, Garrard, Green, Siviero, Valjak, Wang and Wearne

The voting being equal, the Lord Mayor used her casting vote IN FAVOUR of the Resolution.

NOTE: Councillor Darley left the Chamber at 7:58pm and returned at 8:00pm during the discussion of the matter.

That the meeting be adjourned for a short recess.

Note: The meeting was adjourned at 8:06pm for a short recess.

The meeting resumed at 8:16pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

13.5

SUBJECT Draft Community and Crown Land Plan of Management

REFERENCE F2022/00105 - D08386012

REPORT OF Senior Open Space & Natural Area Planner

3911

RESOLVED (Esber/Maclean)

(a) That Council endorse the draft Community and Crown Land Plan of Management for public exhibition for a minimum of 42 days in accordance with the Local Government Act 1993.

(b) That Council seek approval from the Department of Planning and Environment (Crown Lands) to publicly exhibit the draft Community and Crown Land Plan of Management.

(c) That Council refer the draft Community and Crown Land Plan of Management to the owners of land under Council care, control and management for comment prior to public exhibition.

(d) Further, that a report be submitted to Council upon the completion of the public exhibition period for consideration of any submissions received and approval of the final Community and Crown Land Plan of Management.

13.6

SUBJECT Naming Proposal for Unnamed new road infrastructure in Carlingford

REFERENCE F2022/00105 - D08573449

REPORT OF Senior Project Officer Place Services

3912

RESOLVED (Humphries/Esber)

(a) That Council endorse the preferred name of Wulaba Place for the unnamed roadway forming part of the BaptistCare development at 264-268 Pennant Hills Road, Carlingford.

(b) Further, that the preferred name for the unnamed roadway be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

14. Notices of Motion

14.1

SUBJECT Reclassification of the Bennelong Bridge T-Way Lanes to Bus Lanes to Allow Safe Passage of Pedestrians and Cyclists

REFERENCE F2022/00105 - D08584327

FROM Councillor Dr Patricia Prociv

The Notice of Motion was WITHDRAWN by Councillor Prociv.

Note: Councillor Garrard left the Chambers at 8:15pm and returned at 8:18pm during the discussion of the matter.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 11 July 2022 Council Meeting

REFERENCE F2022/00105 - D08608506

REPORT OF Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 27 JUNE 2022

Note: Questions were taken on notice by Council staff for this item.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session.

No member of the gallery wished to make representations.

3913

RESOLVED (Esber/Humphries)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Legal Status Report as at 30 June 2022. (D08565242) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

2 Tender 33/2021 Environmental Restoration and Construction. (D08512491) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works. (D08440892) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT Legal Status Report as at 30 June 2022

REFERENCE F2022/00105 - D08565242

REPORT OF Group Manager Legal Services

3914

RESOLVED (Garrard/Siviero)

That Council note the Legal Status Report as at 30 June 2022.

Note: Questions were taken on notice by Council staff for this item.

16.2

SUBJECT Tender 33/2021 Environmental Restoration and Construction

REFERENCE F2021/02506 - D08512491

REPORT OF Supervisor Open Space and Natural Resources

3915

RESOLVED (Maclean/Prociv)

(a) That Council approve the appointment of the preferred contractors for ITT/2021 Environmental Restoration and Construction (Panel of Preferred Contractors) for the contract period of 5 years from 2022 to 2027 as specified in paragraph 15 in the Council report.

(b) That all unsuccessful Tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

16.3

SUBJECT Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works

REFERENCE F2022/00247 - D08440892

REPORT OF Manager Capital Projects

3916

RESOLVED (Prociv/Siviero)

(a) That Council approve appointment of the preferred proponent for Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works, Alfred Street, Granville for the contract sum as outlined in paragraph 18 of the Council report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Procedural Motion

3917

RESOLVED (Garrard/Esber)

That the meeting resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.3.

18. CONCLUSION OF MEETING

The meeting terminated at 8:39 pm.

THIS PAGE AND THE PRECEDING 21 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 25 July 2022 AND CONFIRMED ON Monday, 8 August 2022.

Chairperson

Council 8 August 2022 Item 12.1

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.1

SUBJECT Homelessness Action Plan 2019-2023 - Mid Term Report

REFERENCE F2022/00105 - D08575352

REPORT OF Community Capacity Building Officer

PREVIOUS ITEMS 8.5 - Homelessness Street Count - Council - 21 Feb 2022 6:30pm

CSP THEME: ACCESSIBLE & FAIR

workshop/briefing date: Councillor Workshop 18 July 2022

PURPOSE:

The purpose of this report is to present to Council the Homelessness Action Plan 2019-2023 Mid Term Report.

RECOMMENDATION

That Council receive and note the Homelessness Action Plan 2019-2023 Mid Term Report.

BACKGROUND

1. At the Council Meeting held on 21 February 2022, Council resolved to note the occurrence of the 2022 Homelessness Street Count scheduled for 22 February 2022. The resolution included the following:

(d) Further, that a short report be provided to Council on the Homelessness Action Plan and responding to any findings from the homelessness count.

2. This request coincided with a mid-term report scheduled to be completed on the Homelessness Action Plan. The mid-term report is provided for via this Council report.

3. The NSW Premier has set a priority target of halving street homelessness by 2025.

4. As custodian of the local area, there is a community expectation that Council is seen to be actively responding to the issue of homelessness, with the dual goals of supporting individuals in need and reducing impact on public amenity.

5. In November 2011, the City of Parramatta Council adopted a Homelessness Policy in recognition of the growing number of people experiencing homelessness within the local government area (LGA). This Policy was last reviewed and endorsed in December 2019. Stemming from this policy, the Homelessness Action Plan (the Action Plan) was developed, which is an operational document outlining specific activities Council will carry out to address homelessness in the LGA.

ISSUES/OPTIONS/CONSEQUENCES

6. The Mid Term Report (the Report) at Attachment 1 provides an update to Council on the progress made in the first half of the Homelessness Action Plan’s four-year term, being September 2019 to September 2021. The structure of the report reflects the four (4) strategic goals of the Action Plan:

a. Contribute to the prevention of homelessness;

b. Support and work with the local homelessness sector;

c. Maintain and promote use of public space and assets for the whole community; and

d. Champion regional planning and partnerships.

7. The Report includes measures and indicators from 2019 to 2021 for each of these goals, a summary of key achievements and challenges, and proposals for some minor changes in response to the evolving challenges and opportunities of the sector.

8. As of April 2022, implementation of the Action Plan is tracking well overall, with 82% of the 59 actions either complete or on schedule. 5% of actions are on hold; 3% are behind schedule; and 10% have not yet commenced.

9. Key achievements during the reporting period include:

a. Establishment of the Public Space Liaison Officer (PSLO) position as a stable contact for rough sleepers, to conduct daily proactive and reactive patrols, and to support staff and community members engaging with rough sleepers.

b. Targeted support to vulnerable groups at risk of homelessness through the adoption of an Action Plan for the Prevention of Domestic and Family Violence and establishment of a dedicated Community Capacity Building Officer position to focus on this topic.

c. Creation of a dedicated Homelessness page on Council’s website, providing Street Count information, Council’s Homelessness Policy, a Homelessness Fact Sheet, the Parramatta Assistance Card, links to the Parramatta Regional Homelessness Interagency and other services.

10. As indicated in the Lord Mayoral Minute put to Council on 21 February 2022, the Homeless Street Count was conducted on 22 February 2022. The results of this count fell just outside of the time period of the Mid-Term report. The 2022 Street Count identified 39 people experiencing primary homelessness (people sleeping rough) throughout the Parramatta CBD and the CBD fringes, compared to 32 in 2021. On the same night, the secondary count (people sleeping in crisis and temporary accommodation) totaled 147 people, compared to 145 in 2022. The number of people sleeping rough has decreased over the past two years and 2022 recorded a similar finding to 2021. The total count of persons experiencing homelessness in City of Parramatta in 2022 was 186 people. An overview of the 2022 Street Council results has been included as Attachment 2 of this Council Report. Council Officer continue to work with partners to monitor whether the small increases of rough sleepers in the last twelve months are indicative of a new trend.

11. The 2022 Street Count results were promising in terms of stability in the reported numbers from 2021 in both the primary numbers and secondary numbers and continued the positive trend away from the high numbers counted in 2019 and 2020. Of significant note is the improvements in direct, assertive outreach that happens in Parramatta now, including by Council’s Public Space Liaison Officer. This multi-agency approach to outreach and relationship building continues to be a strong response to primary homelessness or rough sleeping. NSW Police have joined these efforts in recent months, which marks a further strengthening of collaborative practice for the benefit of those experiencing disadvantage.

12. To achieve the goals of the Action Plan within its four-year term, activities over the next two years will need to focus on the following activities:

a. The approval of the updated Homelessness Procedure, which is near completion;

b. Staff training on the implementation of the Homelessness Procedure;

c. The development of PSLO Standard Operating Procedures to ensure consistency of Council’s approach going forward;

d. Greater action to address less visible (and more prevalent) forms of homelessness;

e. The forging of greater strategic connections between Council’s homelessness work and Council’s work on gender-based violence, National Disability Insurance Scheme (NDIS) activities and First Nations advancement;

f. Greater consideration of how best to ensure Council’s plans and projects are informed by people with lived experience of homelessness.

CONSULTATION & TIMING

Stakeholder Consultation

13. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
September 2021 - April 2022	Reporting officers; Executive Approvers	All business units with reportable items in the Plan have been consulted to compile the Report.	Final draft completed.	All action owners across Council, led by Community Capacity Building.

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

18 July 2022

Councillor Workshop

Provided overview of Mid Term Report and Street Count results.

Interest from Councillors on opportunities to support volunteer effort.

Detailed data sought on levels of social housing and homelessness drawn from the census and Government partners.

Follow-up meeting will explore volunteer opportunity.

Data requests being followed up with relevant agencies.

Community Capacity Building / City Strategy

LEGAL IMPLICATIONS FOR COUNCIL

15. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. There are no unbudgeted financial implications associated with the recommendations of this report. Any recommendations coming from the Mid-Term Report can have been able to be actioned within existing budgets.

17. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Joshua Bird

Community Capacity Building Officer

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Mid-term Report - Homelessness Action Plan 2019-2023	28 Pages
2 ⇩	Homelessness Street Count Report 2022	2 Pages

REFERENCE MATERIAL

Council 8 August 2022 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Confirmation of Minutes - 11 July 2022 (Deferred Item)

REFERENCE F2022/00105 - D08624118

REPORT OF Governance Manager

CSP THEME: ACCESSIBLE

workshop/briefing date: NIL

PURPOSE:

The purpose of this report is to seek confirmation from Council for the minutes of the Council meeting held on 11 July 2022.

RECOMMENDATION

(a) That Council approve the minutes, as attached to this report, as a true record of the Council Meeting held on 11 July 2022.

(b) Further, that Council note, as outlined in this report, Points of Order are not required to be recorded in the Minutes of Council Meetings and if Council sought to commence this practice, it would be necessary for Council to resolve to amend the Code of Meeting Practice to include recording Points of Order in the Minutes and place the amended Code on public exhibition.

BACKGROUND

1. At its Council meeting held on Monday, 25 July 2022, Council deferred consideration of the minutes of the Council meeting held on 11 July 2022 so amendments could be made to the wording around Councillors Esber and Green retiring from the Chamber prior to debate on Item 13.7; and for consideration as to whether the Points of Order raised at that Council meeting should be included in Minutes of the meeting.

2. Council staff have reviewed the minutes and propose:

· With relation to Item 13.7, where it is noted that Councillors Esber and Green declared a conflict of interest, the wording “during” has been amended to “prior to” consideration of the matter, and this notation has been moved before the item;

· No change to the minutes with regards to Points of Order, based on the advice set out in this paper.

ISSUES/OPTIONS/CONSEQUENCES

3. Clause 19.2 of the Code of Meeting Practice (the Code) provides that:

19.2 At a minimum, the Chief Executive Officer must ensure that the following matters are recorded in the Council’s minutes:

(a) The names of Councillors attending a Council meeting and whether they attended the meeting in person or by audio-visual link,

(b) details of each motion moved at a Council meeting and of any amendments moved to it,

(d) whether the motion or amendment was passed or lost,

(e) such other matters specifically required under this Code,

(f) additional information supplied by a Council officer which has not been included in the report before Council and which could be viewed as material for Council’s consideration of the matter,

(g) the addresses to Council by members of the public and any given response,

(h) where required, the names of the Councillors in favour of or opposed to the Motion/ Amendment, and

(i) the names of Councillors who request that their name be recorded as being opposed to a resolution.

(j) Where questions are taken on notice, a statement stipulating “Questions were taken on notice by Council staff for this item” for each item where questions on notice are taken.

4. To date, Council practice has not been to record Points of Order in the Council meeting minutes.

5. Minutes of Council meetings are, and have been, kept in accordance with the requirements stipulated by clause 19.2 of the Code, which states the minimum requirements of what should go in minutes. Anything in addition is at the discretion of the Council. The Code does not require Council to record Points of Order in Council Meeting minutes, nor does any other clause in the Code. Therefore, the current minutes of Council meetings are consistent with the Code.

6. It should be noted, whilst the minutes are intended to be a record of the proceedings of a Council meeting, they are not the only source of proceedings on a meeting. An audio-recording and an audio-visual recording of the Council meeting is also kept, the latter of which is retained on Council’s website for 7 years. Both of which act as a source of information to be relied upon should anyone seek to review or understand the entirety of discussion and debate at a Council meeting, including any Points of Order raised by Councillors and ruled on by the Lord Mayor.

7. Staff have undertaken a review of the Minutes of a sample of Local Councils in NSW to examine current practices with regard to recording Points of Order.

· City of Canterbury-Bankstown Council – between 2016 to present, no record of Points of Order;

· Inner West Council – between 2016 to present, no record of Points of Order, except for two (2) instances in which the Chair had ruled out of order part(s) of a Motion;

· Wollongong Council – between 2014 to present, no record of Points of Order. However, there is one record of a Motion of Dissent in 2016 on the ruling of the Chair;

· City of Sydney Council – records Points of Order and ruling of the Lord Mayor at the end of each item;

· Cumberland Council – records Points of Order and ruling of the Mayor;

· Shellharbour City Council – records Points of Order and ruling of the Lord Mayor;

· Fairfield Council – records all rulings of the Chairperson;

· Ku-ring-gai Council – does not record Points of Order;

· Hawkesbury City Council – does not record Points of Order;

· Lismore City Council – does not record Points of Order;

· Wollondilly Shire Council – does not record Points of Order;

· Randwick City Council – does not record Points of Order;

· Lake Macquarie City Council – does not record Points of Order.

8. Of the thirteen (13) Councils sampled above, four (4) record Points of Order; six (6) confirmed they do not record points of order and three (3) have no record of points of order in their minutes. Overall, the results of this review indicate the recording of Points of Order is a discretionary practice.

9. Should Council seek to formally include Points of Order as a mandatory requirement in the minutes of Council Meetings, then a formal process should be followed to enable this. Namely, a Councillor may submit a Notice of Motion seeking a change to clause 19.2 to include recording of Points of Order. Should such Notice of Motion be successful, to formalize this change to the Code, the following steps would then need to be taken:

i. The Code is revised by staff;

ii. The Code is put to the Policy Review Committee for review;

iii. The Code will go to Council for approval for public exhibition;

iv. The Code is placed on public exhibition for the legislated 42 days;

v. The Code is then brought back to Council for final adoption.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

12. There are no legal implications associated with the recommendation of this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. There are no financial impacts on the budget arising from the approval of the recommendation of this report.

14. Should the Code be required for re-exhibition, this can be funded for within existing budget.

15. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL

Rebecca Srbinovska

Governance Manager

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Minutes of Council Meeting held 11 July 2022

29 Pages

REFERENCE MATERIAL

Council 8 August 2022 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Review of Council's Fees and Charges - Telecommunications Facilities

REFERENCE F2005/00020 - D08592653

REPORT OF Asset Manager

CSP THEME: THRIVING

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to amend Council’s Fees and Charges in relation to the operation of telecommunications facilities on Council land.

RECOMMENDATION

That Council’s Fees and Charges for telecommunications facilities be amended to require a valuation to be undertaken, at the applicant’s cost, on each occasion that a new agreement is entered into for the operation of a telecommunications facility on Council land.

BACKGROUND

1. Reference 4.6 of Council’s Fees and Charges sets out the manner in which telecommunications providers are to be charged for operating various types of telecommunications facilities on Council land.

2. As indicated in Reference 4.6, in the event where there is no agreement as to the amount of the charge, an independent valuation of the site is undertaken, at the telecommunications provider’s cost, and payment made on that basis.

3. When negotiating with telecommunications providers as to the operation of these facilities, Council officers have consistently found telecommunications providers do not agree with Council’s Fees and Charges, noting they are not in keeping with the market rate for operating such facilities on Council land.

4. Upon receiving regular refusals from telecommunications providers to pay Council’s Fees and Charges, Council officers have reverted to the second option prescribed, by arranging for independent valuations of telecommunications facilities to be undertaken, at the telecommunications providers’ cost.

5. Council officers have since engaged a specialty telecommunications valuer to undertake a review of Council’s Fees and Charges, in relation to the operation of telecommunications facilities on Council land.

6. Council’s valuer determined the currently published Fees and Charges for telecommunications facilities are significantly above the market standard for such facilities, and recommended that Council either:

a. adopt a significantly reduced charge for each facility; or

b. amend the Fees and Charges such that Council would require an independent valuation to be undertaken, at the applicant’s cost, on each occasion a new agreement for the operation of a telecommunications facility on Council land be sought to be entered into.

ISSUES/OPTIONS/CONSEQUENCES

7. Adopting a significantly reduced charge for each facility would lock Council into that charge. By contrast, adopting the requirement for an independent valuation would allow compensation to Council to be determined in keeping with the market, as at the time of valuation.

8. This position would also be in keeping with Council’s fee/charge for leases and licences associated with the occupation of Council premises (land and/or building) (as per reference 4.75 of Council’s Fees and Charges).

CONSULTATION & TIMING

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

10. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

11. Pursuant to sections 377(1)(d)-(e) of the Local Government Act 1993 (NSW), the making of a charge or fixing of a fee are non-delegable duties of the Council. Accordingly, Council officers have submitted this report to Council, for consideration, in accordance with the recommendation set out above.

FINANCIAL IMPLICATIONS FOR COUNCIL

12. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications.

13. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX	Nil	Nil	Nil	Nil
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Daniel Kirkby-Jones

Asset Manager

Robert Ramsbottom

Group Manager Property Assets, Services and Securities

Ian Woodward

Group Manager Legal Services

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 8 August 2022 Item 13.3

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Expression of Interest - Selection of Community Members - Access and First Nations Advisory Committees

REFERENCE F2022/00105 - D08596379

REPORT OF Community Capacity Building Officer

CSP THEME: ACCESSIBLE & FAIR

workshop/briefing date: Nil

PURPOSE:

This report provides Council with recommendations for membership to the Access Advisory Committee and First Nations Advisory Committee for consideration by Council.

RECOMMENDATION

(a) That Council appoint the following persons to the Access Advisory Committees for the period of this Council term:

1 Jayne Boardman

2 Leone Clarke

3 Kanisha Diwakar

4 Scott Green

5 Timothy Hart

6 Mark Kunach

7 Emily Mahendran

8 Susan Thompson

(b) That Council appoint the following persons to the First Nations Advisory Committees for the period of this Council term:

1 Raelene Billedo

2 Jayne Christian

3 Marlene Corbett

4 Edwina Crawford

5 Luke Eldridge

6 Andrew Fernando

7 Ros Fogg

8 Bruce Gale

9 Julie Jones

10 Fetuuloa Lolesio

11 Cleonie Quayle

12 Isaac Roberts

13 John Robertson

(c) That Council note those marked as being on an eligibility list for the First Nations Advisory Committee in Paragraph 8 of this report will fill any vacancies that arise in the first six months, as per the Terms of Reference.

(d) Further, that Council extend its appreciation to unsuccessful applicants, thanking them for their interest in supporting the work of Council through membership of the relevant Committee.

BACKGROUND

1. Council established several Advisory Committees to provide advice, input and feedback to Council on specific issues or needs of Council and the City of Parramatta community that fall within the parameters of its authority. All such Committees have an advisory role only and do not have decision-making delegations from Council. A Committee may make a recommendation for action, which is referred to Council for consideration.

2. Council’s Advisory Committees were dissolved along with Council for the 2021 Local Government Elections, with Committee Members needing to submit new Expressions of Interest if wishing to rejoin a re-established Committee.

3. Terms of Reference for the reformed and new Committees were established by Council at its meeting on 23 May 2022. This enabled Council to call for Expressions of Interest (EOI) from the community for membership of the Committees.

4. A combined promotion of EOIs for all Committees was conducted via Council’s webpages, Lord Mayor’s Column and a paid ad in local papers. In addition, each Committee also rolled out separate processes for advertising their EOIs, which are detailed in this report.

5. Expressions of Interest are assessed by selection panels for eligibility and suitability according to each Committee’s Terms of Reference, to determine the recommendations to Council, which are also detailed in this report.

6. This report addresses the Expressions of Interest received for the Access Advisory Committee and the First Nations (formerly Aboriginal & Torres Strait Islander) Advisory Committee.

ISSUES/OPTIONS/CONSEQUENCES

Access Advisory Committee

7. The purpose of the Access Advisory Committee is to advise Council on the access needs of people with disability and access related issues and to provide advice, input and feedback on Council’s business relating to people with disability and access related issue. The Committee should have a minimum of seven (7) and a maximum of twelve (12) Members.

8. To be eligible for membership, people must live, work, study or have a strong commitment to the City of Parramatta LGA, and meet one or more of the following criteria:

· People with a disability;

· People employed with a specialised non-profit or social enterprise disability service in the City of Parramatta LGA supporting people with shared experience of access barriers; and

· People with a demonstrated qualification, competency or knowledge of legislative requirements such as the Disability Discrimination Act 1992 and Australian Standards.

9. The Expressions of Interest submission period ran from 31 May to 30 June 2022. Promotion of the Expressions of Interest took place via:

· direct communication with former Members and people who asked for Committee information over the past year, with a request to also share with their networks;

· social media ads for three (3) weeks targeting people with disability and disability interest groups;

· communications to people who were involved in consultations for the Disability Inclusion Action Plan renewal; and

· direct communications to local groups and services who may work with or support people with disability.

10. To assess the applications received, a selection panel was formed with Council officers from three units across Council, with knowledge and experience in the work of the Committee and the topics it addresses.

11. Ten (10) Expressions of Interest in membership for this Committee were received. The Selection Panel determined that eight (8) applicants were eligible and suitable for membership. Six (6) of these applicants have previous experience as Members of the former Access Advisory Committee.

12. The Selection Panel noted the good quality of the EOIs received and determined the following applicants as eligible for membership, would contribute well to the work of the Committee, and recommends Council accepts as Members of the Committee:

· Jayne Boardman – a new member who has strong professional and personal knowledge, having a mobility disability and experience in policy development for local government.

· Leone Clarke – a past member who contributes great insights, particularly in relation to seniors with vision impairments.

· Kanisha Diwakar – a new member who works in education and will provide insights as a young person with a disability.

· Scott Green – a past member whose contributions have been highly valued as a young person with disability who faces barriers in accessible travel as a wheelchair user

· Timothy Hart – a past member who contributes on both policy experience and lived experience, particularly regarding access barriers with printed information.

· Mark Kunach – a past member who adds not only their own lived experience, but draws on knowledge from a number of external networks.

· Emily Mahendran – a past member of the Committee who has professional experience as an access consultant and occupational therapist providing assistance to people experiencing access barriers.

· Susan Thompson – a past member who is able to share both her lived experience as a blind person and her professional experience as a worker with Vision Australia in Parramatta.

13. Two applications received were withdrawn by the applicants during the assessment process.

First Nations Advisory Committee

14. The purpose of the First Nations Advisory Committee is to advise Council on the needs and issues of First Nations people and to provide advice, input and feedback on Council’s business, including the development of a new First Nations Strategy. The Committee should have a minimum of seven (7) and a maximum of thirteen (13) Members.

15. To be eligible for membership, people must be First Nations and live, work, study or have a strong connection to the City of Parramatta LGA.

16. The Expressions of Interest submission period for this Committee ran from 31 May to 30 June 2022. Promotion of the Expressions of Interest took place via:

· direct communication with former Members, known members of the First Nations community or groups such as the Parramatta Koori Interagency, with a request to also share with networks;

· social media ads and local publications and platforms for three (3) weeks targeting First Nations communities, people and organisations in Parramatta and Western Sydney.

17. To assess the Expressions of Interest, a selection panel was formed with Council officers from three units across Council, with knowledge and experience in the work of the Committee and the topics it addresses. The Community Capacity Building Officer (First Peoples Engagement and Strategy Officer) convened the assessment panel, but took no part in the assessment process in order to manage conflicts of interest.

18. Twenty-six (26) Expressions of Interest for membership of this Committee were received. The Selection Panel determined that twenty-four (24) applicants were eligible and suitable for assessment. Five (5) of these applicants have previous experience as Members of the former Aboriginal and Torres Strait Islander Advisory Committee.

19. Given the numbers received, the submitted applications were assessed against two scored criteria: connection to City of Parramatta and its communities; and the skills and capacity to contribute to the Committee.

20. Once scoring and ranking was complete, the assessment panel considered categories of diversity in order that the recommended Committee membership reflected a diverse composition, as per the Terms of Reference. These categories included whether the applicant was:

a) an Elder;

b) a member of the Dharug community;

c) a young person;

d) an individual who identifies as a woman or gender diverse;

e) a past member of the Aboriginal and Torres Strait Islander Advisory Committee;

f) a new voice on the Committee; or

g) a resident of the City of Parramatta.

21. The quality of applications across the board was of a very strong quality. The Selection Panel determined the following applicants as eligible for membership, would contribute to the work of the Committee, and are recommended as Members of the Committee:

· Raelene Billedo – Dharug woman with skills in community consultation.

· Jayne Christian – experienced in legal frameworks and Burramattagal connections.

· Marlene Corbett – Dharug woman with long family connections to Parramatta and keen to contribute to the community.

· Edwina Crawford – a local resident and worker experienced in government policy.

· Luke Eldridge – a young resident who is gender diverse and visually impaired.

· Andrew Fernando – Elder, disability sector worker in the local area.

· Ros Fogg – Dharug, Board member of Muru Mittigar with strong connection to Harris Park.

· Bruce Gale – Dharug Elder with long relationship and commitment to Council’s advisory committee.

· Julie Jones – Dharug Elder and knowledge holder.

· Fetuuloa Lolesio – local worker and young person, member of Parramatta Koori Interagency.

· Cleonie Quayle – Elder and artist, member of Stolen Generation.

· Isaac Roberts – a young person active in the LGBTIQA+ community

· John Robertson – Dharug, long relationship and commitment to Council’s advisory committee.

22. The Selection panel also determined that four (4) applicants can form an eligibility list in the event that members resign or take a leave of absence from the Committee in the first six months, as per the Terms of Reference. These applicants are:

· Raelene Talbot

· Michele Scarcella

· Doug Desjardines

· Theresa Haines

23. The Selection panel determined that seven (7) applicants, while eligible, were not to be recommended at this time. These applicants are:

1. Natalie Davis

2. Trudy Healy

3. Kerrie Kenton

4. Shaylee Matthews

5. Geoff Sellman

6. M Sunflower Trad

7. Joshua Wilson

24. The Selection panel determined that two (2) applicants did not meet eligibility criteria. These applicants have been contacted and understand and support the reasons for their ineligibility. These applicants are:

1. Callum Mealey

2. Milica Zec-Karan

CONSULTATION & TIMING

Stakeholder Consultation

25. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
31 May – 30 June (Access Advisory Committee)	Community	10 applications submitted over this period in response to call for EOIs. 2 withdrawn during assessment.	Selection Panel reviewed in the first week of July and formed recommendations to Council.	Community Capacity Building
31 May – 30 June (First Nations Advisory Committee)	Community	26 applications submitted over this period in response to call for EOIs.	Selection Panel reviewed 6 July and formed recommendations to Council.	Community Capacity Building

Councillor Consultation

26. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

27. There are no legal implications for Council associated with this report. The call for Expressions of Interest and assessment of received applications followed the processes set out within the Terms of Reference of each Committee.

FINANCIAL IMPLICATIONS FOR COUNCIL

28. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

29. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	NIL	NIL	NIL	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Tanya Owen

Community Capacity Building Officer

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

REFERENCE MATERIAL

Council 8 August 2022 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Expressions of Interest - Selection of community members for Active Transport Advisory Committee

REFERENCE F2022/00105 - D08604865

REPORT OF Project Officer Transport

CSP THEME: ACCESSIBLE

workshop/briefing date: Nil

PURPOSE:

To report to Council the outcome of the process for seeking and assessing Expressions of Interest (EOI) for membership to Council’s Active Transport Advisory Committee and to make recommendations for Committee membership to Council.

RECOMMENDATION

(a) That Council appoint the following people to the Active Transport Advisory Committee for the period of this Council term:

· Charlene Bordley

· Linda Gock

· Mark Green

· Angela Hansford

· Pam Kendrick

· Martin Lugod

· Paul MacDonald

· Muhammad Sukhera

· Catherine Unwin

· Andrew Watson

· Ian Weekes

· Matt Zahra

(b) Further, that Council thanks all applicants who submitted to join the Active Transport Advisory Committee.

BACKGROUND

1. The Active Transport Advisory Committee’s purpose is to provide advice, input and feedback to Council on matters relating to walking and cycling in planning, design and behavioural change.

2. This Committee was established by Council at its meeting on 11 April 2022. The Committee’s Terms of Reference were adopted by Council at its meeting on 23 May 2022. The terms of reference specify this Committee may comprise up to a maximum of 12 members.

3. Under the Terms of Membership, the following criteria for membership applies:

a. Live, work, study or have a strong commitment to the City of Parramatta LGA; and

b. be members of a Peak Body, User Group, or Club active within the City of Parramatta LGA.

ISSUES/OPTIONS/CONSEQUENCES

4. Invitation to membership of the Active Transport Advisory Committee was advertised from 30 May to 30 June 2022 on Council’s website, Lord Mayor’s column, a local newspaper advertisement in Parra News on 7 June 2022 and posting on Council’s Facebook and Instagram accounts together with emails to former Cycleways Advisory Committee members, and BikeNorth and CamWest bicycle user groups. Fourteen (14) expressions of interest were received from the public.

5. Assessment was made by a panel of three (3) staff, one from each of the Traffic and Transport and Transport Planning teams in the City Planning and Design Directorate, and one from the City Strategy Unit. Each assessment panel member completed a conflict-of-interest declaration form, with none noting any conflict.

6. The assessment was made on each applicant meeting the specific membership criteria and scored on the completeness and quality of their response to the application question: “Please state your skills and capacity to contribute to the Committee”.

7. The Selection Panel determined the following twelve applicants, in alphabetic order, were eligible for membership and would contribute to the work of the Committee. Three applicants were members of the former Cycleways Advisory Committee:

Candidate First Name	Candidate Surname	Parramatta LGA Suburb of Residency/ Work/Study	Reason to Support Recommendation
Charlene	Bordley	Parramatta	Takes initiative to encourage cycling by women
Linda	Gock	Epping	Organiser of recreational rides and sports group board member
Mark	Green	Wentworth Point	Member of various community groups
Angela	Hansford	Parramatta	Walker and member of “Parramatta Exploration Group”
Pam	Kendrick	Carlingford	Office bearer of a seniors cycling group
Martin	Lugod	Westmead	Interest in improving active transport in Westmead
Paul	MacDonald	Granville	President of Parramatta Cycling Club
Muhammad	Sukhera	Parramatta	Participant in Parramatta Park Run and other running events
Catherine	Unwin	Wentworth Point	Awareness of and advocate for those living with disabilities
Andrew	Watson	Constitution Hill	Transport and logistics educator
Ian	Weekes	Dundas Valley	Long term commute rider and cycling peak body member
Matt	Zahra	Winston Hills	Advocates walking for health and cycling for transport

8. The Selection Panel determined the following applicants, while eligible for Membership of the Committee, were considered less able to demonstrate capacity to contribute to the work of the Committee, as their response to the application question “Please state your skills and capacity to contribute to the Committee” lacked detail or mention of issues relating to walking and cycling. It is recommended they be placed on an eligibility list for any arising vacancies:

Candidate First Name	Candidate Surname	Parramatta LGA Suburb of Residency/ Work/Study
Carolyn	Seuberlich	Rydalmere
Lester	Pasley	Rydalmere

CONSULTATION & TIMING

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
30 May to 20 June 2022	Community	EOIs released and 14 responses received	EOIs reviewed and scored by assessment panel as per this report	City Planning and Design

Councilor Consultation

10. The following Councilor consultation has been undertaken in relation to this matter:

Date	Councilor	Councilor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

11. There are no legal implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

12. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

13. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	NIL	NIL	NIL	NIL

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Michael Kolos

Project Officer Transport

Michael Jollon

Transport Planning Manager

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 8 August 2022 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Expression of Interest - Selection of Community Members for Environment Advisory Committee

REFERENCE F2022/00105 - D08591857

REPORT OF Project Team Leader

CSP THEME: GREEN

workshop/briefing date: NIL

PURPOSE:

The purpose of this report is to seek Council approval for the community members for the Environment Advisory Committee.

RECOMMENDATION

(a) That Council appoint the following ten (10) community members to the Environment Advisory Committee for the period of this Council term: Adriana Genova, Alexi Gilchrist, Alexandria Moore, Annie Nielsen, Crystal Fleming, Julia Strykowski, Marina Gilmore, Mark Green, Melissa Brooks and Murray Sayle.

(b) That Council thank all unsuccessful applicants who expressed interest in joining the Environment Advisory Committee.

(c) Further, that Council note the terms of reference for the Environment Advisory Committee (adopted on 23 May 2022) provides the Lord Mayor of the day is the Chairperson of the Committee, and that the Lord Mayor may wish to delegate this role as appropriate.

BACKGROUND

1. At the Council Meeting held 11 April 2022, Council resolved to establish the Environment Advisory Committee (EAC). The Terms of Reference for this Committee were adopted at the 23 May 2022 Council Meeting.

2. The function of the EAC is to provide a trusted sounding board and independent advice, input and feedback to Council on environment and sustainability issues in the City of Parramatta Local Government Area, within the scope of Council’s authority. The EAC will provide advice to Council on the implementation and monitoring of the Community Strategic Plan, the Environmental Sustainability Strategy and any key plans or actions that support environment sustainability and our natural environment. The Committee has no delegated authority and any action items arising out of the Committee will be reported to Council.

3. The Expression of Interest process (EOI) occurred over a four-week period, closing on 30 June 2022. EOIs were advertised widely through the community on social media, media article and the website, as well as some direct targeted messages to a range of environmental and sustainable individuals. Fifteen (15) applications were received, with a significant number of very high-quality applicants. All EOIs were eligible under the criteria specified in the Terms of Reference.

4. Under the Terms of Reference, Council can appoint up to ten (10) community representatives through a registration of interest and selection process.

5. Applications were reviewed in accordance with the selection criteria outlined in the Terms of Reference:

a. demonstrate skills and capacity to contribute to the Committee; and

b. live, work, study or have a strong commitment to the City of Parramatta LGA; and

c. have a specific interest in furthering the objectives of Council’s Environmental Sustainability Strategy, and provide input on the development and review of Council policy on strategic environmental issues; and

d. Skills and knowledge to actively support Council’s consultation with and advocacy to the broader community on environment and sustainability related matters including the circular economy, preservation and management of bushland and waterways, mitigating, and adapting to our changing climate, biodiversity, carbon reduction, renewable energy, integrated water management, sustainable development, and sustainable transport; and

e. Applicants’ capacity to regularly attend committee meeting.

6. The shortlisted applicants and a short description of their background can be found below. A panel of three (3) staff from the City Strategy and City Assets & Environment directorates reviewed the EOIs and selected the members recommended in this report. The panel have all signed forms stating they have no declarations of interest.

7. It is ultimately the decision of Council to appoint members to the EAC. Under the Terms of Reference any applications that meet the criteria but are not appointed as members, will be retained on an eligibility list for a period of twelve (12) months following any expression of interest process undertaken to appoint members. The eligibility list will expire twelve (12) months from the date Council appoints its members.

a. Adriana Genova

Adriana is an experienced sustainability policy and strategy leader who has a work history in local government sustainability, energy efficiency and community resilience. Currently employed as Environmental Sustainability Coordinator, Hawkesbury City Council.

b. Alexi Gilchrist

Alexi is a lifelong local resident with strong experience in natural area conservation, local government environmental restoration and caring for Country principles. Currently employed as Environment Restoration Plan Program Leader, City of Liverpool Council.

c. Alexandria Moore

Alexandria is a global leader in resilience and disaster preparedness who combines her knowledge of political intricacies with localised action. Currently employed as National Lead: Resilience & Climate Change, WSP.

d. Annie Nielsen

Annie is a retired science teacher with strong community, convenor and board member experience in climate resilience and action, Bushcare, Nature Conservation Council and Reconciliation for Western Sydney.

e. Crystal Fleming

Crystal is a leader in climate resilience investment and is an active member on a range of working groups and organisations including Global Investor Coalition on Climate Change, Coalition of Climate Resilience Investment, Climate Measurement Standards Initiative, Resilient Sydney co-design workshops and CSIRO Climate Resilience Enterprises stakeholder reference group. Currently employed as General Manager, Investor Group on Climate Change.

f. Julia (Julz) Strykowski

Julz has a strong connection to Country and is currently studying Dharug Dalang (First nations language) of the Dhurag. She has been nominated as City of Parramatta’s Sustainable Citizen of the year twice and recently featured as a Local Community Champion as part of World Environment Day 2022. Currently employed as Coordinator of Volunteers, Royal Botanical Gardens and Domain Trust.

g. Marina Gilmore

Marina has strong interest in the natural environment, bush regeneration, interpretation, active and passive play in open spaces and has over 10 years as committee member and convenor for Daranggara Corridors Bushcare and Bruce Cole Reserve Park. Currently employed as an Educator, YMCA.

h. Mark Green

Mark is a former deputy principal with a range of community leadership roles including Wentworth Point Action group, Marinas Community Association, and Resident Action Group. He advocates for environmental initiatives including ecological protection, coffee cup recycling, community gardens, water and power initiatives and community clean ups.

i. Melissa Brooks

Melissa has a strong volunteer history including administrator of Australia’s largest inline community of parents and carers using cloth nappies (50,000 Facebook members), Bushcare, Greater Sydney Landcare and Sharewaste. She organises 10-30kg compost per week and is interested in water sensitive urban design, waste diversion and mitigating urban heat. Currently employed as Team Leader Business Support, Heritage NSW.

j. Murray Sayle

Murray has lived in Toongabbie since 1993 and is the former national vice president Motorcycling Australia. He has a personal passion for sustainability including documenting wildlife and pollution in Toongabbie Creek, Landcare volunteer, 32 solar panels, battery electric vehicle and gardening tools.

9. Councillor Bradley was resolved as a member of the EAC (23 May 2022) and the selection panel noted that his partner, Annie Neilsen, submitted an EOI. The selection panel assessed each EOI on face value, solely on the merits of the individual and the application they submitted, with no bias towards relationship status or any other factor.

10. It is noted the Terms of Reference for the EAC adopted at the 23 May 2022 Council Meeting provide the Lord Mayor of the day is the Chairperson of the Committee. The Lord Mayor may wish to delegate this role for this Committee and any other Committee where Councillors are members, as appropriate.

CONSULTATION & TIMING

Stakeholder Consultation

11. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
30 May-30 June	Community	EOIs released and 15 responses received	EOIs were assessed per paragraphs 5-7.	City Strategy

Councillor Consultation

12. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

13. There are no Legal Implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget

15. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Karen Jones

Project Team Leader

Luke Wolstencroft

Strategy Manager

Nicole Carnegie

Group Manager, City Strategy

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Adopted Terms of Reference - Environment Advisory Committee

13 Pages

REFERENCE MATERIAL

Council 8 August 2022 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Expressions of Interest – Selection of community members for Heritage Advisory Committee

REFERENCE F2013/00235 - D08594900

REPORT OF Project Officer Land Use

CSP THEME: innovative

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to report to Council on the outcome of the process for seeking and assessing Expressions of Interest (EOI) for membership to Council’s Heritage Advisory Committee and to make recommendations to Council for membership of the Committee.

RECOMMENDATION

(a) That Council appoint the following persons to the Heritage Advisory Committee for the period of this Council term:

· Jeff Allen

· Cheryl Bates

· Laurie Bennett

· Raelene Billedo

· Michele Grande

· Scott Hill

· Steve Kane

· Julie Jones

· Wei Li

· Stephanie Licciardo

· Suzette Meade

· Tim Owen

· Graham Shirley

· Terrence Smith

(b) Further, that Council thank all unsuccessful applicants who expressed interest in joining the Heritage Advisory Committee.

BACKGROUND

1. At the 11 April 2022 Council Meeting, Council resolved to establish the Heritage Advisory Committee (HAC). The Terms of Reference for the Committee were adopted at the 23 May 2022 Council Meeting (Minute No. 3790). This Committee contains up to fourteen (14) community members under the Terms of Reference.

2. The specific purpose of the HAC is to:

· assist Council to develop policies and strategies in relation to the management of heritage in Parramatta within the parameters of Council’s authority and responsibilities.

· assist Council in the allocation of Heritage Assistance Grants.

· advise Council on a range of heritage-related matters which are of interest to the Community.

ISSUES/OPTIONS/CONSEQUENCES

3. The period for seeking EOIs for membership of Council’s Heritage advisory Committee extended from 31 May 2022 to 30 June 2022. EOIs were advertised widely through Council’s webpages, Lord Mayor’s column, a local newspaper advertisement in Parra News on 7 June 2022; and targeted messages to ex-members of Council’s Heritage Advisory Committee and to several heritage groups. Seventeen (17) applications were received.

4. The Terms of Reference for the HAC provides the following selection criteria for the assessment of EOIs:

· demonstrate skills and capacity to contribute to the Committee; and

· live, work, study or have a strong commitment to the City of Parramatta LGA; and

· be an employee or member of an organisation whose primary function relates to the preservation of heritage; and

· must have a proven commitment, sensitivity, and understanding of issues relating to heritage issues in the City of Parramatta.

5. Under the Terms of Reference any applications that meet the criteria but are not appointed as members, will be retained on an eligibility list for a period of twelve (12) months following any expression of interest process undertaken to appoint members. The eligibility list will expire twelve (12) months from the date Council appoints its members.

6. A Selection Panel of three staff across both the Strategic Land Use Planning and the Development and Traffic Services Groups within the City Planning and Design Directorate reviewed the EOIs. The Panel have all signed forms stating that they have no conflict of interest. After careful consideration the Panel made a recommendation for fourteen (14) new members on the basis of the selection criteria, including people’s knowledge of and commitment to heritage issues and the need to obtain a diversity of community representation.

7. The recommended applicants, in alphabetical order are as follows, with a short introduction to them:

· Jeff Allen - Jeff Allen is a resident of Carlingford and is President of the Parramatta District Historical Society. He is the endorsed nominee of the Society for membership of the HAC and represents the Society on Parramatta Heritage Partners. He has had extensive experience and involvement with other heritage and community groups and has been a member of the HAC since mid-2016.

· Cheryl Bates - Cheryl Bates has been chairperson of the Parramatta Branch of the National Trust since 2018. She has had an active role in heritage advocacy in the last four years to promote Parramatta’s heritage. She has been an ex-officio member of the HAC since 2020.

· Laurie Bennett - Laurie Bennett is a resident of Northmead and is on the executive of the North Parramatta Residents Action Group. He has been active in heritage and preservation issues over an extensive period. He is a former Councillor of Parramatta Council.

· Raelene Billedo - Raelene Billedo is a subcommittee member of the Dharug Strategic Management Group that manages the Blacktown Native Institution Site (State Heritage listed). She has extensive consultative experience and a good understanding of Aboriginal history and heritage of Parramatta.

· Michele Grande - Michele Grande has qualifications in architecture and heritage architecture with experience also in archaeology. In Parramatta, he has worked on heritage projects such as the Roxy Theatre and the Parramatta Town Hall. He currently works in Planning and Assessment for the City of Sydney as a heritage specialist.

· Dr. Scott Hill - Scott Hill is the Curator for Elizabeth Farm (Sydney Living Museums), Harris Park with qualifications in architecture (focusing on early colonial domestic architecture) and skills in heritage architecture and landscape matters. He was a member during the last term of the HAC.

· Steve Kane - Steve Kane is a resident of Parramatta with experience in renovating a heritage property. His heritage knowledge and commitment are derived from volunteering, ensuring sympathetic development and bringing local experiences and values to heritage and built environment discussions.

· Julie Jones - Julie Jones is Chairperson of the Dharug Strategic Management Group, that manages the Blacktown Native Institution Site and has sat on various council Aboriginal and Torres Strait Islander (ATSI) committees. She has worked extensively with Council on heritage interpretation and public art across Parramatta particularly in Parramatta Square and Phive including the new Keeping Place.

· Wei Li - Wei Li is a resident of North Rocks. As a first-generation female Chinese migrant she contributes to diversity and inclusion on the HAC and as chair of research ethics at an Australian university, contributes to the understanding of ethics and practices of heritage conservation. She was a member during the last term of the HAC.

· Stephanie Licciardo - Stephanie Licciardo is Heritage Manager for the Parramatta Park Trust. She has qualifications in architecture and archaeology and is a member of a number of professional institutes and bodies. She was a member during the last term of the HAC.

· Suzette Meade - Suzette Meade is a resident of Toongabbie and has been spokesperson for the North Parramatta Residents Action Group since 2015. She has been active in heritage advocacy for a range of projects, working with all levels of government, seeking better heritage outcomes for Parramatta. She is a previous member of the HAC.

· Tim Owen - Tim Owen is a heritage consultant, an associate of two universities, has qualifications in Aboriginal archaeology and skills in both Aboriginal heritage and historical archaeology. He has undertaken work in the Parramatta LGA for NSW Government (on projects such as the new Metro site, Parramatta Light Rail and Parramatta Park) and Council (i.e., Phillip Street).

· Graham Shirley - Graham Shirley is a resident of North Parramatta, is on the executive of the Royal Australian Historical Society and is also a member of other history associations. He has experience in the Australian audiovisual sector as an oral historian, an archival footage researcher, film archivist and historian and writer- director of historical documentaries. He is committed to historically researching and visually documenting changes to Parramatta’s heritage.

· Terrence Smith - Terrence Smith is a resident of North Parramatta and was past President of the Friends of Wisteria Gardens. He established and curated the Cumberland Hospital Historical Collection and has advocated for the protection and preservation of the historic Cumberland Hospital precinct since 1982. He was on the previous term of the HAC.

8. In reviewing the EOIs received, the Selection Panel observed no EOIs were received from Epping and Eastwood, where there are various large heritage conservation areas and heritage listed properties. A former Epping HAC member has not sought reappointment and no EOIs were received from the Epping Civic Trust. Given the number of heritage properties impacted by Council’s heritage policies in this area it would be ideal, but not essential, to have some representation on the Committee. Should Councillors wish to address this issue the appropriate action would be to resolve for a further EOI targeting Epping/ Eastwood stakeholders together with an increase to the number of members to 15 to accommodate an extra member from this area.

9. As provided by the Terms of Reference a further three (3) applicants detailed below would be included on a reserve list. They are the candidates that the Selection Panel considered least satisfied the selection criteria identified in paragraph 4 of this report:

a. Mishant Bajpai is a resident of Wentworth Point.

b. Martine Craswell is the Principal Heritage Advisor for Sydney Living Museums.

c. Christine Rigby is a resident of Newington and HAC member since 2017.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
31 May-30 June	Community, refer paragraph 3 for consultation	EOIs released and 17 responses received	EOIs were assessed per paragraphs 4-7 in this report.	City Planning and Design

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

12. There are no Legal Implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

13. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

14. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Paul Kennedy

Project Officer Land Use

Janelle Scully

Land Use Planning Team Leader

Robert Cologna

Group Manager, Strategic Land Use Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 8 August 2022 Item 13.7

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT Disability Inclusion Action Plan (DIAP) 2022-2026

REFERENCE F2022/00105 - D08591607

REPORT OF Community Capacity Building Manager

CSP THEME: FAIR & ACCESSIBLE

workshop/briefing date: Monday 4 July 2022

PURPOSE:

The purpose of this report is to provide Council with feedback received through public exhibition and to approve the Disability Inclusion Action Plan (DIAP) 2022-2026

RECOMMENDATION

(a) That Council note the feedback received during the public exhibition of the renewed draft Disability Inclusion Action Plan at Attachment 1.

(b) That Council approve the City of Parramatta’s Disability Inclusion Action Plan 2022-2026 as per Attachment 2 for implementation and promotion.

(c) Further, that Council thank all those who have taken part in workshops and provided feedback throughout the development of the renewed Plan.

BACKGROUND

1. The current Disability Inclusion Action Plan (DIAP) was introduced in 2017 in response to a legislative mandate of the Disability Inclusion Act 2014 (NSW). It outlined the practical steps Council committed to take over the subsequent four years to create a more inclusive community for people with disability and how Council proposed to address the four key focus areas:

· Developing positive community attitudes and behaviours

· Creating liveable communities

· Supporting access to meaningful employment; and

· Improving access to services through better systems and processes.

2. At its conclusion in June 2021, Council was able to deliver on 92% of the actions contained within the DIAP, with 30% of actions completed entirely and 62% in progress and on schedule.

3. The NSW Government confirmed with all Council’s that, given the impact of COVID19 and the delay of Council elections, all DIAPs would be extended and the requirement for a renewed plan would not be until July 2022.

4. At its meeting of 9 May 2022, Council approved the renewed draft DIAP to be placed on public exhibition. That report detailed a range of engagement activities that had happened with people with lived experience of disability, key stakeholders and the general community in the development of the renewed draft.

ISSUES/OPTIONS/CONSEQUENCES

5. Many of the actions in the previous DIAP related to activities that Council has committed to deliver over the long term. Many of these can now be described as business as usual (BAU). These are clearly reflected in the new DIAP (“Our Ongoing Commitments”) in compliment with the new actions to provide a wholistic picture of what Council is doing to improve disability inclusion in our LGA going forward.

6. A Public Exhibition period of four weeks was conducted on the Draft DIAP from Tuesday 24 May to 21 June 2022. A number of engagement activities were undertaken during this time. These included online promotion and engagement consisting of:

a. Media Release;

b. Electronic Direct Mail (EDMs);

c. Social media;

d. CoP website landing page

e. Participate Parramatta

f. Public Exhibition information sent to all stakeholders who participated in the community consultation stage; former Access Advisory Committee Members; and distributed through Networks and Interagencies

7. Face to Face engagement opportunities were also offered and these included:

a. Epping Family Fun Day (6 June) and Parramatta Farmer’s Market pop-ups (8 & 15 June) - collected 18 submissions;

b. A webinar, promoted to followers of the DIAP project - received 7 expressions of interest and 2 people attended the session;

c. Calendar appointments was an option offered but not utilised by the community during this exhibition.

8. Key data from these activities during Public Exhibition include:

a. Public Exhibition page on Participate Parramatta for City of Parramatta’s draft Disability Inclusion Action Plan received 775 views;

b. 50.9% of visitors were acquired through social media and 35.7% came directly to the site via a link;

c. There was strong interest in the documents provided online with 240 document downloads overall;

d. Three submissions were received via the online survey tool and four email submissions were received which served to reinforce actions identified in the draft DIAP.

9. Overall, public submissions were positive and reinforced actions such as:

- Footpath safety

- Ease of access and navigation around the CBD and LGA

- Ramp access to premises (public and private)

- Education about universal design

- Need to broaden awareness that well designed access helps everyone including parents of young children, older people, tourists, business deliveries

- Simplifying access to information and services

10. Submissions on the draft DIAP also expressed positive sentiment toward inclusive events, Council’s green spaces and the light rail.

11. This information is reflected in Attachment 1 and supports the approach Council has presented in its renewed DIAP. The actual DIAP document has been updated with more detail on the outcomes measurement framework that will assist Council and the community to track the impact of Council’s actions. The final document is presented in Attachment 2.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

24 May to 21 June 2022

Public Exhibition of the Draft DIAP – general community

As per at Attachment 1.

As per points outlined in “Issues/Options/

Consequences” section

Community Capacity Building Team – Community Services

Research & Engagement Team – City Engagement & Experience

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

4 July 2022

Lord Mayor,

Deputy Lord Mayor, Councillors

Bradley, Darley, Esber, Humphries, Prociv, Siviero, Wang, Wearne

Councillors accepted the information provided to them on the results of the public exhibition

Councillor feedback is reflected in the final version of the DIAP 2022-26 presented at Attachment 2 for Council approval

Community Capacity Building Team – Community Services

LEGAL IMPLICATIONS FOR COUNCIL

14. Council has legal responsibilities related to access and inclusion under the Commonwealth Discrimination Act 1992 and the NSW Disability Inclusion Act 2014, including a requirement by the NSW Government to have a new plan endorsed by July 2022. The relevant Government Department was informed when our draft went on public exhibition and are satisfied with our current timeline for approval.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget, having been included in the recently endorsed Delivery Plan and Operational Plan.

16. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	nil	nil	nil	nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	nil	nil	nil	nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Key Findings - Draft DIAP Public Exhibition - June 2022	20 Pages
2 ⇩	Disability Inclusion Action Plan 2022-2026	64 Pages

REFERENCE MATERIAL

Council 8 August 2022 Item 13.8

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Community Grants Program 2023

REFERENCE F2022/00105 - D08600658

REPORT OF Community Capacity Building Manager

CSP THEME: FAIR

workshop/briefing date: Wednesday 6 July 2022

PURPOSE:

To seek endorsement of the application process for the 2023 Community Grants Program and proposed changes to Creative and Heritage grants.

RECOMMENDATION

(a) That the 2023 annual application round of the 2023 Community Grants proceed with the categories and the proposed timeframe identified in this report, which includes the application closing date being at 4pm, Monday 19 September 2022.

(b) That the 2023 Community Grants round is administered according to the Grants and Donations Policy, including outcomes of the assessment process being presented to the Grants Committee prior to recommendations being presented to Council by December 2022.

(c) Further, that Council notes the proposed changes to the Creative Project Grants and Cultural Heritage and Stories Grants, detailed in paragraph 14-15 of this report, with all other category information remaining unchanged from the 2022 program.

BACKGROUND

1. To achieve its strategic community objectives, Council offers funding to the community through various grant programs. These grants are administered under Council’s Grants and Donations Policy which sets out the principles, procedures and responsibilities to ensure that these programs are run in an efficient, effective and ethical manner. The policy guides grant-making activity made available by City of Parramatta Council, as per s356 of the Local Government Act 1993 and independent of the regular procurement of goods, works and services. The policy has undergone regular reviews and was last endorsed by Council on 25 October 2021.

2. The Community Grants program is the largest of the grant programs offered by Council. Initiated by the former Parramatta City Council in 2007, the Community Grants provide significant support to many community organisations, volunteer groups, sporting clubs, social enterprises, creative producers and heritage organisations.

3. The Community Grants program is administered by the Community Capacity Building team within the Social and Community Services unit. The program is aligned with the FAIR community outcome in the Delivery Program and Operational Plan 2020-2021 (F02.1): Greater community capabilities to improve well-being and enhance services to meet the community’s needs.

4. Council’s Grants Committee provides advice and guidance on the design of grant programs, reviews the outcomes of assessment processes of major grants programs and provides recommendations for the consideration of Council, consistent with the roles and responsibilities described within the Grants and Donations Policy, Grants and Donations Procedures and Grant Program Guidelines. The members of the current Councillor Grants Committee are Deputy Lord Mayor Councillor S Pandey, Councillors K Darley, P Esber, A Humphries and D Wang, and Jon Greig as Executive Director Community Services.

5. As per Council’s resolution of 14 June 2022, a one-off additional amount of $30,000 has been carried over from the 2021/22 Financial Year. These funds are allocated to category pools for the Sports and Recreation grants through a quarterly application round.

ISSUES/OPTIONS/CONSEQUENCES

6. As part of a regular program of feedback and review, there are proposed changes to the Annual round of Community Grants. Consideration has been given to the feedback of the Grants Committee over time, the feedback of various internal business units that administer grant programs and feedback received from applicants and recipients in these programs.

7. As a result of the review, changes are recommended that would improve the timeline and flexibility of the annual round for 2023 and beyond. The timeline of the annual round will change from a financial year timeframe to that of a calendar year. This would see the annual grants process commencing in August 2022 and continue with this timeline for subsequent years. This revised timeline allows applicants to deliver their project according to calendar years, which is the preferred programming approach of the majority of our applicants. Feedback from applicants also reflects that this is easier to manage from an accounting perspective and removes some of the competing pressure on their workload with other grant application process, like ClubGRANTS, being too close to our current timeline.

8. To this end, it is proposed that the application period for the 2023 Community Grants annual round will open on Monday 22 August 2022 and close at 4pm, Monday 19 September 2022.

9. Further, in response to Qualitative Research conducted in September 2021 on the Annual Grants process, the Parramatta Artists’ Studios and Cultural Services teams recommend the following changes to best meet the needs of the creative community and to provide a rounded support the sustainability of creative practitioners and enterprises across different levels of the sector.

10. It is proposed to change the name of the Creative Fellowship Fund to Parramatta Artist’s Studios Creative Fellowship Grant to build on brand recognition and association.

11. Parramatta Artist Studios (PAS) recommends revising and simplifying the grant application process of the current Creative Project Leverage Grant to improve equity for small or volunteer-based arts organisations or collectives. Eliminating the matched funding requirement of this grant, which applicants have reported as a major barrier, will reduce the administrative burden of the application process and deliver a greater diversity of applicants and grantees. By simplifying the application process and requirements, the grant will be more accessible and appeal to a broader audience. Leveraging grants is uncommon practice in the creative sector. Consistent with this change, the category will be renamed to Creative Project Grants. Funding limits will not change.

12. Regarding the Cultural Heritage and Stories Grant, over the past several years there has been a general decline in the number of applications under the category. Qualitative research to evaluate the relevance of the annual grants program, conducted by Council in August 2021, made two relevant findings about this category:

a) New applicants were less likely to think that the value of the grants was in line with the amount of work needed to apply; and

b) All respondents shared their concern that smaller, volunteer-based individuals and organisations might not have the resources and skills to write successful grant applications, therefore were reluctant to apply for grants.

13. In response to community feedback, it is recommended that the maximum amount able to be granted per application in the Cultural Heritage & Stories Grant be increased from $5,000 to $10,000. The increase in grant size will enable the delivery of more contemporary outputs, such as enabling the research findings to be shared in different ways other than the ‘traditional’ publication style. Applicants might consider alternatives like a performance, play or digital presentation of the story’s that are uncovered, or a community event that brings people together in the sharing of the story or research findings.

14. The table below provides a summary of the proposed changes to the Annual Grants Program:

Component	Current Status	Proposed Change	Rationale
Annual Community Grants Program timeline	Aligned with Financial Year	Alignment with Calendar Year	Calendar year is the preferred programming approach of the majority of our applicants. Feedback from applicants also indicates this being easier to manage from an accounting perspective and removes some of the competing pressure on their workload with other grant application process, like ClubGRANTS
Creative Grants	Current Name: Parramatta Creative Fellowship Fund	Name Change: Parramatta Artist’s Studio Creative Fellowship Grant	Build on brand recognition and association
	Current Name: Creative Project Leveraging Fund	Remove matching funds requirement Change name to: Creative Projects Grant	Sector feedback that the administrative burden of the matched funding component is a significant barrier to applying. Leveraging grants is uncommon practice in the creative sector
Cultural Heritage & Stories Research Fund	Funding cap = $5,000	Increase funding cap to $10,000	Will enable the delivery of more contemporary outputs such as findings being shared in different ways e.g., performance, play or digital presentation of the stories or a community event that brings people together in the sharing of the story or research findings

15. The 2023 Community Grants program has a total value of $530,000. This is offered through an annual round of six categories and application methods. In addition, three further categories will continue to be offered on a quarterly basis or all-year round. All these are outlines in the below table:

Category	Funding pool	Funding cap	Time frame
Community Capacity Building Grants	$225,000	$10,000 Additional funds can be applied for to a funding cap of $20,000	Annual round
Growing Social Enterprise Grants	$75,000	$25,000	Annual round
Creative Project Leveraging Fund	$60,000	$20,000	Annual round
Cultural Heritage and Stories Research Fund	$20,000	$5,000	Annual round
Creative Fellowship Fund	$20,000	One Fellow	Annual round
Categories not in the annual round
Small Grants Fund	$40,000	$2,000	Quarterly round
Parramatta Sport & Recreation Grants	$60,000	$2,000	Quarterly round
Parramatta Representative Sport Grants	$30,000	$1,000	Open all year

16. The 2023 Community Grants round will be administered according to the current Grants and Donations Policy, including outcomes of the assessment process being presented to the Grants Committee in October 2022 and recommendations being presented to Council in November or December 2022.

17. All grant categories will be supported by cross unit promotion and general advertisement strategies, including:

a. Email promotion to community contacts and subscribed newsletters notifying of available funding opportunities. This includes Council networks plus the 1,360 subscribers on the Active Parramatta list, and the 2,058 contacts on the Community Connective Funding e-News.

b. City of Parramatta Council’s Community Grants webpage, providing information on upcoming grant rounds.

c. Council’s social media channels on Facebook and LinkedIn

d. Direct communication to past applicants across all categories.

18. In addition, several Grant Information Sessions will be held, as well as other targeted promotional activities undertaken by the Community Capacity Building and Recreation Facilities and Programs teams, including:

· Grants information included in presentation to Sporting Clubs at annual sports grounds allocation meeting held every February (winter sports) & July (summer sports)

· Email message to Clubs and Sporting Groups on a quarterly frequency

· Quarterly inclusion in the Parramatta Active Newsletter

· Active Parramatta Facebook posts

19. Promotion of the Creative Grants will be led by Parramatta Artist’s Studios and include:

· Newsletter announcement to full PAS mailing list, including local, interstate and international artists, local and national arts organisations and professionals and community members

· Reminder to apply newsletter to full mailing list

· Social media campaign on PAS Instagram and Facebook, utilising imagery from previous recipients

· Promotion shared through Western Sydney Arts Alliance network (over 30 Western Sydney cultural organisations)

· Grants listed on NAVA (Industry Association) and Artshub (Industry news)

· Information shared with all previous applicants and PAS alum networks

· Two group information sessions, plus one-on-one sessions offered to applicants

20. A Quarterly Grants communications plan has been developed with Council’s Marketing & Communications Team, which will be activated every quarter to help increase applications. The Quarterly Grants Program Communications Plan will include:

· Communication Assets to be made available to all Councillors, to be shared through Councillor community networks and communication channels

· A homepage slider on the COP website will be developed that promotes the Quarterly Grants and links to the landing page.

· Social Media (paid) – 2.5 week campaign

· Parramatta News Advertisement

· Social Media (organic) – posts announcing opening/closing dates

· Internal Communications – Council Connect

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder			Stakeholder Comment	Council Officer Response	Responsibility
July 2021 – September 2021		Grant applicants	Feedback provided on the current design of Annual Grants, the ease of applying, amount offered, and recommendations		Feedback presented to previous Councillor Grants Committee to inform review	Social and Community Services / Research and Engagement

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
14 June 2022	Council meeting	Councillors requested a renewed effort in the promotion of the Sport and Recreation Grant category	Response contained within this report	Social & Community Services
6 July 2022	Grants Committee	Committee indicated their support for the proposed changes to the Annual Grants Program	Response contained within this report	Social & Community Services

LEGAL IMPLICATIONS FOR COUNCIL

23. There are no legal implications for Council associated with this report. The content of the revised Policy remains in line with the requirement of s356 of the Local Government Act 1993.

FINANCIAL IMPLICATIONS FOR COUNCIL

24. All funding associated with the 2023 Community Grants program are allocated within existing endorsed budgets in the Community Services Directorate.

25. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	NIL	NIL	NIL	NIL

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL	NIL	NIL	NIL

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	NIL	NIL	NIL	NIL

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 8 August 2022 Item 13.9

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.9

SUBJECT Draft Late Night Trading Development Control Plan

REFERENCE F2022/00105 - D08547186

REPORT OF Project Team Leader

CSP THEME: THRIVING

workshop/briefing date: 11 May 2022

PURPOSE:

To seek Council’s approval of the Draft Late Night Trading Development Control Plan.

RECOMMENDATION

(a) That Council note the submission summaries contained in the Community Engagement Report at Attachment 1.

(b) That Council approve the revised Final Draft Late Night Development Control Plan (DCP) at Attachment 2 for finalisation and to be inserted as a new section in Parramatta DCP 2011.

(d) Further, that Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan finalisation process.

BACKGROUND

1. The Parramatta Night City Framework 2020-2024, endorsed by Council in February 2020, sets out Council’s vision for shaping Parramatta into a night city that champions late night business, good universal design and accessibility, diverse and safe places, and creativity and culture at its core.

2. During discussions between Councillors and Council staff during the development of the Night City Framework, it was proposed a review of the Late Night Trading Development Control Plan (DCP), first exhibited in 2017 and subsequently deferred, be undertaken. Refer to Council Report for 22 November 2021 – Item 16.1 - Late Night Trading Development Control Plan seeking commencement of exhibition.

3. The Night City Framework identified planning for a future 24-hour CBD and late trading centres as a key focus area, with specific actions for a DCP to support the growth and management of the night time economy; extension of trading hours; and acoustic minimisation measures.

4. A Councillor briefing session was held on Wednesday 3 February 2021 to provide Councillors an update on the DCP and the proposed Late Night Trading Areas, their proposed trading hours, and the desired levels of vibrancy. A subsequent Councillor workshop was held on Wednesday 17 November upon finalisation of the Draft Late Night Trading DCP.

5. On Monday 22 November 2021 Council approved the Draft Late Night Trading DCP for public exhibition. The Draft Late Night Trading DCP was subsequently exhibited for an extended period from 6 December 2021 to 31 January 2022.

STRATEGIC ALIGNMENT

6. The Draft Late Night Trading DCP controls are aligned with several Council plans and strategies that outline its strategic importance:

· Parramatta Community’s Strategic Plan 2018-2038 – Community Goal: Thriving – Strategies 5.3 and 5.4;

· Economic Development Plan 2017-2021 – Actions 1.41,1.42;

· Culture and Our City – A Cultural Plan for Parramatta’s CBD 2017 – 2022 – Action 2.22.

· Parramatta Night City Framework 2020-2024 – Actions 1.1, 1.6, 1.7, 1.9, 1.10, 1.11, 1.12, 1.14.

Parramatta Night City Framework

7. The Parramatta Night City Framework 2020-2024 sets out a strategic vision and implementation framework for the night time economy to grow and diversify over the next 5 years.

8. One of the five focus areas of the Night City Framework is planning for a future 24-hour CBD and late trading centres. The Night City Framework recognises the importance of careful planning and management in creating a diverse and thriving night city.

9. The Night City Framework identifies actions relating to the City’s development controls related to the night time economy, including the identification of late night entertainment precincts, the formulation of acoustic controls suitable for a 24-hour CBD, and reviewing and amending the Parramatta Development Control Plan (Parramatta DCP) to support growth and management of the night time economy across the LGA.

Current controls for late trading applications

10. Currently, Council does not have a specific set of controls in Parramatta DCP 2011 that are aligned to strategic objectives and ensures consistent outcomes. Development applications for late trading premises are merit assessed on a case-by-case basis.

11. This process often leads to inconsistent outcomes for businesses and inhibits Council’s ability to implement the objectives and vision of the Night City Framework. The lack of a specific set of controls is a major barrier to creating a diverse and thriving night city.

12. The streamlining and strategic alignment of development controls associated with the night time economy is also in line with the NSW Liquor legislation.

OVERVIEW OF DRAFT FINAL LATE NIGHT TRADING DCP CONTROLS

13. The Final Draft Late Night Trading DCP controls at Attachment 2 is an objective development assessment framework for licensed and non-licensed trading between 10pm and 6am. It will assist in transitioning the city to a 24-hour centre by facilitating a greater mix of things to see, do and explore while meeting the emerging needs of our communities.

14. The proposed controls aim to facilitate growth and diversification of the night-time economy by balancing night-time vibrancy and reasonable levels of residential amenity, encouraging a broad and inclusive mix of uses throughout the night, and ensuring good venue practices to promote safety and community amenity.

15. The key pillars of the Draft Late Night Trading DCP controls include:

a. Venue categorisation aligned with NSW Liquor Licensing

b. Late Night Trading Areas that are place based and scale night time activity and which prescribe venue trading hours

c. Noise and sound controls that set standards and responsibilities for emitting uses and sensitive receiving uses

d. Venue management through the implementation of Plans of Management

PRE-EXHIBITION ENGAGEMENT

16. Councillor workshops and informal consultation with relevant stakeholders were undertaken throughout 2021 to seek comments on the proposed Draft Late Night Trading DCP controls.

17. Council Officers engaged with Councillors prior to exhibition:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

3/02/2021

Councillor Workshop

1) Additional examination of:

- Application process and timeframes of trial periods for extended trading hours.

- Integration and alignment of the Late Night Trading DCP with other planning instruments and documents.

- Assessment of the expected economic benefits of the proposal.

- Consideration of how noise/sound abatement standards (such as window glazing) will be legislated and implemented.

2) The Night Time Economy DCP project would proceed to the next phase of the project, informal consultation with industry and stakeholders.

1) The Economic Development team has considered these points in the further development and refinement of the DCP and the noise controls.

2) Informal consultation has been carried out during the pre-exhibition phase as noted below.

City Strategy/

Economy

17/11/2021

Councillor Workshop

No further comments were provided.

Enquiries were addressed during the Councillor workshop.

City Strategy/

Economy

18. Council officers consulted the following stakeholders:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
12/03/2021	Parramatta Police Area Command	Refer to Attachment 1 for all stakeholders	Refer to Attachment 1 for all stakeholders	City Strategy/ Economy
19/03/2021	Parramatta Liquor Accord			City Strategy/ Economy
12/04/2021	Flemington Liquor Accord			City Strategy/ Economy
12/04/2021	Australian Hotels Association			City Strategy/ Economy
12/04/2021	Night Time Industries Association			City Strategy/ Economy
12/04/2021	Independent Bars Association			City Strategy/ Economy
13/04/2021	Auburn Police Area Command			City Strategy/ Economy
13/04/2021	Cumberland Police Area Command			City Strategy/ Economy
13/04/2021	Ryde Police Area Command			City Strategy/ Economy
30/11/2021	Parramatta Liquor Accord			City Strategy/ Economy

19. A summary of the stakeholder comments from the pre-exhibition consultation, and Council Officer responses are included in Community Engagement Report at Attachment 1.

20. Where suitable, stakeholder feedback was incorporated into the revised Draft Late Night Trading DCP controls.

PUBLIC EXHIBITION CONSULATION & ENGAGEMENT

21. On 22 November 2021 Council endorsed the public exhibition of the Draft Late Night Trading DCP controls for an extended period of 8 weeks from 6 December 2021 to 31 January 2022.

22. The engagement strategy for the exhibition of the Late Night Trading DCP controls was prepared consistent with Council’s Community Engagement Strategy (December 2019) as well as the statutory requirements under the EP&A Act 1979 for DCPs.

23. The engagement strategy and public consultation included the following elements:

a. Frequently Asked Questions document (FAQs);

b. User guides for residents and businesses;

c. Participate Parramatta and ‘On exhibition’ webpages will be created; and

d. Online submission portal and formal submission process

24. Invitations to prepare a submission were promoted on a variety of channels: Council’s digital channels including website and social media, through print and media, and via direct invitations to stakeholders.

Engagement Summary

25. A total of 73 submissions were received by Council:

a. 42 formal submissions via Participate Parramatta (website submission form)

b. 31 submissions via email to Council’s Night City e-mail address

26. 1,840 people visited the Late Night Trading DCP project page online.

27. 74% of online submissions indicated support for the Late Night Trading DCP controls. 24% of online submissions did not support the Late Night Trading DCP controls, with 2% unsure.

28. A detailed overview of the consultation and engagement undertaken by Council can be found in the Community Engagement Report at Attachment 1.

Main themes of submissions during public exhibition

29. The public submissions received during the exhibition period have been summarised in the Community Engagement Report at Attachment 1 according to key themes.

30. The themes which submissions covered include:

a. General support for the Draft Late Night Trading DCP controls and the night time economy in Parramatta;

b. Policy alignment including NSW Liquor & Gaming; and impact on businesses of policy;

c. Proposed controls including trading hours; wording of the DCP controls; and trial periods;

d. Application of the Draft Late Night Trading DCP controls including the proximity of Late Night Trading Areas to sensitive uses; and appropriate locations for late night trading;

e. Process and compliance including reporting on impacts of late night trading; behaviour of patrons; and engagement for increased late night trading;

f. Noise impacts including impacts on residential amenity; and mitigation measures;

g. Traffic, transport, and parking including increased congestion; and range of transport options;

h. Amenity including residential amenity;

i. Safety including managing patron behaviour;

j. Other recommendations including support for increased night time activation and suggestions for mitigation measures.

31. Council Officers prepared responses to submissions received, aggregated by key themes. The submission summaries and Council Officer responses can be found at Attachment 1.

POST-EXHIBITION ENGAGEMENT

32. The following post-exhibition consultation was undertaken with Councillors in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
11/05/2022	Councillor Workshop	Refer to Attachment 1	Refer to Attachment 1	City Strategy/ Economy
03/08/2022	Councillor Workshop	Scheduled at time of finalising report	Scheduled at time of finalising report	City Strategy/ Economy

33. A meeting with representatives of the Parramatta Liquor Accord took place on Thursday 9 June 2022:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
09/06/2022	Parramatta Liquor Accord	Comments were aligned with the Accord’s formal submission.	Comments were addressed during the meeting and in Council Officer responses to submissions per the Community Engagement Report at Attachment 1.	City Strategy/ Economy

34. Where suitable, stakeholder feedback was incorporated into the revised Draft Late Night Trading DCP controls.

PROPOSED AMENDMENTS TO THE DRAFT LATE NIGHT TRADING DCP CONTROLS

35. Council officers considered the submissions received during the exhibition period in their review of the Draft Late Night Trading DCP controls, and in proposing amendments to the controls, definitions, and application of the controls as per the Community Engagement Report at Attachment 1 and reflected in the Final Draft Late Night Trading DCP controls at Attachment 2.

36. Amendments are proposed to the Noise Categories to allow a better balancing of night time activity and later trading with a reasonable and commensurate level of residential amenity.

a. The Noise Categories set permissible noise levels in the Parramatta City Centre. Applied with the associated acoustic mitigation controls of the DCP they set the standards for noise management and compliance for emitting and receiving uses and guide the ongoing regulation of noise.

37. Amendments are proposed to trading hours within each Late Night Trading Area that seek to simplify and streamline for users the processes of applying for and operating within the trading hours of the Draft Late Night Trading DCP controls, and create the best conditions to support late trading businesses allowing them to prosper.

a. The proposed amendments to the Base and Extended indoor and outdoor trading hours are commensurate with the desired activity levels and character of each Late Night Trading Area.

b. The proposed amendments to the trading hours for CBD LNTA 1 and CBD LNTA 2 will equalize Base and Extended indoor and outdoor trading hours.

c. Noise Categories, which apply to CBD LNTA 1 and CBD LNTA 2 in the Parramatta City Centre, ensure that noise impacts arising from late night trading can be managed throughout trading periods in both indoor and outdoor areas.

d. New premises are required to submit a Plan of Management that must identify measures that mitigate impacts resulting from later trading such as noise and patron behaviour. It is proposed that licensees/managers of new premises are required to provide a signed declaration that they have read, understood and agree to uphold the Plan of Management.

38. The proposed amendments to the Draft Late Night Trading DCP controls are in the Community Engagement Report at Attachment 1 and are summarised below:

Table 1 Summary of amendments

Section 2.2 Application of this section of the DCP

Minor amendment to the ‘Existing Premises’ section for simplification of controls. Notes providing guidance to be included in the supplementary DCP User Guide.

Section 2.4 Glossary of terms

Amended terms can be found at Attachment 1.

Section 2.4.1. Proposed premises categories

The definition of ‘nightclub’ has been checked against the Liquor Act 2007 and Liquor & Gaming NSW. As there is no defined ‘nightclub’ class this has been changed to ‘public entertainment venue – nightclub’ to ensure that the definitions in the final LNT DCP align with Liquor & Gaming NSW.

Section 3 Late Night Trading Areas

A portion of LNTA 2 has been added to LNTA 1 from the block on the east side of Church Street between George and Macquarie Street.

A portion of LNTA 3 on the outskirts of the City Centre (north of River Road West) has been removed.

A portion of LNTA 4 on the outskirts of the City Centre located at a junction on James Ruse Drive is proposed to be changed to LNTA 3.

These changes are shown in Map 1 – Late Night Trading Areas in Parramatta in Attachment 2.

Section 4.1 Hours of operation

CBD LNTA 1

Base Hours indoor for High and Low Impact Venues amended from 6am to 2am to 6am to 4am. Indoor and outdoor trading hours equalised resulting in an increase of 2 hours in the morning.

CBD LNTA 2

Extended Hours indoor for High and Low Impact Venues amended from 6am to 3am to 6am to 4am. Indoor and outdoor trading hours equalised resulting in an increase of 1 hour in the morning.

Urban Centre LNTA 3

Base Hours outdoor for High and Low Impact Venues amended from 10am to 10pm to 6am to 10pm, resulting in an increase of 4 hours in the morning.

Local Centre LNTA 4

Base Hours outdoor for High and Low Impact Venues amended from 7am to 8pm to 10am to 8pm. Extended Hours indoor for High and Low Impact Venues amended from 10am to 12am to 6am to 12am, resulting in an increase of 4 hours in the morning.

Non-Licensed hours amended from 7am to 12am to 6am to 12am for indoor and outdoor, resulting in an increase of 1 hour in the morning.

Section 4.2 Extended Trading Hours Trial Periods

Controls have been reworded for clarification regarding process for formalizing extended trading hours following a successful trial period.

Section 5.2 Noise Categories

Minor amendments to wording of some controls to improve clarity.

Noise Category (NC) Cumulative Levels in Table 2 in Attachment 2 have been amended.

NC-A on Church St between Parramatta River and George Street has been changed to NC-B. This change is reflected in Map 2 – Noise Category Levels in the City Centre in Attachment 2.

Section 5.4 Acoustic requirements for new NTE Venues

Noise Category (NC) Cumulative Levels in Table 4 have been amended.

Section 6 Premises Impact Management

Controls have been amended to include that a licensee must have a signed declaration that they have read, understood and agree to uphold the Plan of Management.

Structural changes to Parramatta DCP 2011 to accommodate new Part 7 – Late Night Trading

39. The Late Night Trading DCP controls will form a new Part 7 in the Parramatta DCP 2011. (A new Part 6 - Parramatta City Centre that will constitute the new controls for the City Centre is anticipated to be reported to Council in the coming weeks).

40. Upon endorsement, an interleave page will be also inserted in front of the new Part 7 section with the following text:

Part 6 – Parramatta City Centre

[controls anticipated by 14 October 2022]

41. The Parramatta DCP 2011 Table of Contents page will be updated by inserting: “Part 6 – Parramatta City Centre [controls anticipated by 14 October 2022].”

LEGAL IMPLICATIONS FOR COUNCIL

42. To ensure consistency with Clause 14 of the Environmental Planning and Assessment Regulation 2021, Council Officers will publish notice of its decision on its website within 28 days after the decision is made.

43. To ensure consistency with Clause 20 of the Environmental Planning and Assessment Regulation 2021, Council Officers will issue a copy of the new DCP controls to the Planning Secretary within 28 days of making a development control plan.

FINANCIAL IMPLICATIONS FOR COUNCIL

44. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council.

45. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs	Nil	Nil	Nil	Nil
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Karim Kisirwani

Project Team Leader

Hannah Olsen

Strategy Manager

Nicole Carnegie

Group Manager, City Strategy

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Late Night Trading DCP Community Engagement Report July 2022	45 Pages
2 ⇩	Final Draft Late Night Trading DCP 5 July 2022	30 Pages

REFERENCE MATERIAL

Council 8 August 2022 Item 13.10

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.10

SUBJECT Arthur Phillip Commemorative Public Art Project - Charles Street Square

REFERENCE F2022/00105 - D08499820

REPORT OF Senior Officer - Cultural Projects & Public Art

CSP THEME: INNOVATION

workshop/briefing date: 18 July 2022

PURPOSE:

To provide a status update on the Arthur Phillip Commemorative Public Art Project and determine details of the artist commission.

RECOMMENDATION

(a) That Council endorse an updated scope of work by artist Craig Walsh to deliver a Public Artwork in the form of a Projection only artwork on the escarpment at the Parramatta Ferry Wharf, within the previously endorsed budget of $500,000 (ex gst).

(b) Further, that the projection content feature Governor Arthur Phillip history and imagery as well as other relevant history and imagery to the location.

(c) Further, that Council grant delegated authority to the Chief Executive Officer to execute all agreements, contracts or deeds necessary to complete the Public Artwork project.

BACKGROUND

1. From 2014 to 2015, Council endorsed the commissioning of artist Craig Walsh to undertake a Public Artwork via the following:

a. Council Meeting, 24 March 2014 – It was resolved that Council (#14599):

i. 1 (a) Commissions a commemorative statue of Governor Phillip to be placed in an appropriate venue.

b. Councillor Workshop, 16 July 2014 – Councillors provided guidance and input on the Artist EOI process.

c. Councillor Workshop, 1 April 2015 – Councillors reviewed two shortlisted proposals and selected Craig Walsh as the recommended artist.

d. Councillor Meeting, 25 May 2015 – It was resolved (#15672):

i. 11.3 (b) That Council appoint Craig Walsh to deliver the public art work to total budgeted amount of $500,000 across two financial years being 2015/16 and 2017/17.

2. Artist Craig Walsh’s Public Artwork proposal included two elements, a projection work and a bronze figurative statue. Walsh recommend the Public Artwork be located at the Parramatta Ferry Wharf due to this location’s significance to Governor Arthur Phillip.

3. In 2015, the NSW State Government committed to a capital upgrade of Parramatta Ferry Wharf and subsequently, Council committed to capital projects in the same area including the Charles Street Square Public Domain and Escarpment Boardwalk.

4. It was deemed vital to ensure the Public Artwork project was fully integrated into these capital projects, particularly the Charles Street Square Public Domain works. Consequently, delays in the capital upgrade delivery have resulted in a delayed delivery of the Public Artwork.

5. The Charles Street Square Public Domain works commenced in 2022 and are due for completion in March 2023. The delivery of the Public Artwork is currently aligned with this timeframe, and is preferred, to avoid contract variations and additional costs.

6. As of 2014, the value of the Craig Walsh proposal was estimated at $492,000 (ex gst), which included artist fees, technology services and products as well as fabrication of a bronze figurative statue.

ISSUES/OPTIONS/CONSEQUENCES

7. In 2022, two (2) Councillor Workshops sought to update Councillors on the Public Artwork project, seek direction on the two elements of the Public Artwork and ensure the work is delivered in alignment with the capital works of Charles Street Square Public Domain.

8. At the Councillor Workshop on 30 March 2022, a project update provided was to Councillors in relation to current industry and public discourse regarding statues and commemorative Public Artworks. Key points of discussion included:

a. The reputational and financial risk to Council related to progressing the bronze statue element of the Public Artwork;

b. The current public discourse on figurative statues, including those representing colonial figures, which raises questions in 2022 about the suitability of the statue element endorsed in 2015;

c. First Nations consultation undertaken in 2021 was unsupportive of the statue element;

d. Further, in October 2021, the artist declined to pursue the original statue element in response to the changed public discourse and consultation;

e. Examples provided of City of Sydney statues that are subject to regular vandalism – including Captain Cook and Governor Macquarie statues;

f. Recent examples provided of commemorative Public Artworks commissioned by NSW Councils that demonstrate a shift from commissioning figurative statues to Public Artworks taking on different forms.

9. Direction provided by Councillors at the 30 March Workshop was to proceed with development work for the Projection element, to put any further development of the static element on hold, and for officers to explore alternative options for Councillor consideration.

10. At the Councillor Workshop on the 18 July 2022, a project update was provided to Councillors in relation to further development work on the Projection element and the outcome of onsite projection testing and confirmation of updated project costing in particular. Key points discussed included:

a. Projection tests, completed on 9 May 2022, confirmed that the projection can be contained to the escarpment fascia with no light spill impacting adjacent residential premises;

b. Pricing of Projector hardware and software required have increased significantly since the Public Artwork was contracted in 2015. Revised projection costs, in response to the Projection test, total $260,000 (ex GST) and fall within the overall budget allocation, with a minor 3% contingency remaining;

c. As a result of increased Projection costs, there is no remaining budget to consider a static alternative;

d. A tender process will be required to be undertaken to procure Projection hardware and software.

e. The Heritage Interpretation Plan for Charles Street Square Public Domain includes several static elements that provide a day and night-time opportunity to engage with the importance of Governor Arthur Phillip in Parramatta’s history and provide balanced historical narratives.

11. The outcome of the Workshop on the 18 July 2022 was for Officers to prepare a report to Council recommending a public artwork in the form of a Projection only artwork, within the previously endorsed budget.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

2020 –
2021

Dharug Community Reps

Feedback on inclusion of cultural content in art and interpretation

Feedback incorporated into Curatorial framework and Interpretation Plan

City Planning and Design

Feedback on the inclusion of an Arthur Phillip figurative statue. This consultation was initiated by the Charles Street Square project to progress the Heritage Interpretation design package, however, the separate artwork commission became the overriding consideration, and so the workshop series pivoted to help resolve the issues raised.

Feedback presented to Councillor Workshop 30/03/22

City Planning and Design

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
30 April 2019	LM, DLM, Crs Bradley, Dwyer, Esber, Pandey, Prociv, Wearne	Further workshop requested on design aspects	Completed	City Planning and Design
26 June 2019	LM, DLM, Crs Bradley, Davis, Dwyer, Han, Issa, Jefferies, Pandey, Prociv	Updated concept in response to feedback prior to reporting for approval	Completed	City Planning and Design
30 March 2022	LM, DLM, Crs Bradley, Darley, Green, Humphries, Maclean, Noack, Prociv, Siviero, Valjak, Wang, Wearne	Proceed with Projection development work, place figurative statue on hold and prepare static alternative options for Councillor consideration.	Progress Projection tests, consider static alternatives within budget	Community Services
18 July 2022	LM, DLM, Crs Bradley, Darley, Green, Humphries, Maclean, Prociv, Siviero, Valjak, Wang.	Proceed with projection work only, explore scope of projection.	Progress to Council Report for endorsement	Community Services

LEGAL IMPLICATIONS FOR COUNCIL

14. Various contracts are required to implement the project, with all contracts to be reviewed by Council’s Legal team, including:

a. a variation to the artist’s current contract to alter the scope of works.

b. a supplier contract to procure Projection hardware and software as per a tender outcome.

c. a possible contract variation to the Construction Contractor should Public Artwork install be delayed past completion date of Charles Street Square public domain.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. The project will be delivered within the existing Council-endorsed capital budget of $500,000 (ex gst). This amount was endorsed by a Council resolution on 25 May 2015 (#15672) and sourced from Section 94a contributions of the time. This budget has been rolled over each year to align the project delivery with capital works at the location.

16. The breakdown of the $500,000 budget is as follows (ex gst):

a. $149,500 – Craig Walsh Artist Fee (contracted)

b. $47,562 – Project Technical Advice (contracted)

c. $23,148 – Projection Test (contracted)

d. $4000 – LiDAR 3D Scan (to be procured)

e. $260,000 – Projection Hardware and Software (subject to tender)

f. $15,790 – 3% Contingency

17. The table below shows no financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX	NIL
External	NIL
Internal	NIL
Other	NIL
Total CAPEX	NIL

Suzanne Buljan

Senior Officer - Cultural Projects & Public Art

Sophia Kouyoumdjian

Director Parramatta Artist Studios & Cultural Services

Ian Woodward

Group Manager Legal Services

Jon Greig

Executive Director Community Services

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

Governance Manager		Lord Mayor Cr Donna Davis	Chief Executive Officer

	Minute Clerk
Cr Phil Bradley				Cr Lorraine Wearne	Sound
Cr Sameer Pandey, Deputy Lord Mayor				Cr Donna Wang
Cr Paul Noack				Cr Michelle Garrard
Cr Ange Humphries				Cr Dan Siviero	IT
Cr Dr Patricia Prociv				Cr Henry Green
Cr Pierre Esber				Cr Kellie Darley
Cr Cameron Maclean				Cr Georgina Valjak

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	NA	NA	NA	NA

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Funding Source	NA	NA	NA	NA

Item	Subject	Councillor	Question
12.1	Investment Report For June 2022	Bradley	In the last monthly report, Suncorp had an investment of $11 million. This time, the investment with Suncorp is roughly $2.5 million. Why has there been such a reduction in this investment?
15.1	Questions Taken on Notice from Council Meeting – 11 July 2022	Wang	With relation to my Question Taken on Notice at the 11 July 2022 Council meeting, can we please have a breakdown of how the money will be spent in the 2022/23 budget at North Rocks Park?
16.1	Legal Status Report as at 30 June 2022	Esber	Question asked in closed session. As a question was raised in closed session, a response will be provided to Councillors separately.
16.1	Legal Status Report as at 30 June 2022	Esber	Question asked in closed session. As a question was raised in closed session, a response will be provided to Councillors separately.
16.1	Legal Status Report as at 30 June 2022	Valjak	Question asked in closed session. As a question was raised in closed session, a response will be provided to Councillors separately.


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