Agenda of Council - Monday, 11 July 2022

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 27 June 2022 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:35pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor, acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 14 June 2022

3846

RESOLVED (Noack/Darley)

That the minutes be taken as read and be accepted as a true record of the Meeting, noting the following minor amendments:

- Item 14.2 – removal of the “11 July 2022” Council meeting date from recommendation point (a), and replacing it with “a Council Meeting deemed suitable”;

- Item 13.9 – amendment to the division, being insertion of a notation, in brackets, that Councillor Bradley did not vote on the item.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3847	RESOLVED (Garrard/Bradley) That the request to attend the Ordinary Council Meeting dated 27 June 2022 via remote means submitted by the following Councillors due to personal reasons, be accepted: - Councillor Humphries; - Councillor Wang; - Councillor Wearne.

7. DECLARATIONS OF INTEREST

Councillor Garrard declared a less than significant non-pecuniary interest in item 13.10 – Facade Improvement Grant Application as she knows one of the owners of the property, being the applicant. She remained in the Chamber during consideration of this matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT 60th Anniversary of Epping Rotary Club

REFERENCE F2021/02779 - D08578351

REPORT OF Lord Mayor, Councillor Donna Davis

3848

RESOLVED (Davis/Maclean)

(a) That Council note that 24 June 2022 marks the 60^th Anniversary of the Rotary Club of Epping.

(b) Further, that Council write to and congratulate the Rotary Club of Epping on this milestone, thanking the Club and its members for their contributions to the City.

8.2

SUBJECT Congratulations Parramatta City Band

REFERENCE F2022/00105 - D08585400

REPORT OF Lord Mayor, Councillor Donna Davis

3849

RESOLVED (Davis/Prociv)

(a) That Council congratulate members of the Parramatta City Band who won the Division 1 contest and the Division 1 entertainment section of the East Coast Championships, held in June.

(b) Further, that the Lord Mayor write to Parramatta City Band to congratulate them on the fantastic result.

Note: Councillor Humphries left the meeting at 6:45pm and was not present during voting on this matter. She returned at 6:48pm after the item had been considered.

8.3

SUBJECT Acknowledging Suellen Fitzgerald's service

REFERENCE F2022/00105 - D08585384

REPORT OF Lord Mayor, Councillor Donna Davis

3850

RESOLVED (Davis/Darley)

(a) That Council note Suellen Fitzgerald will step down from her role as Chief Executive Officer of the Greater Sydney Parklands (GSP) on 30 June this year, after 20 years of service across various leadership roles in the state government; and

(b) Further, that Council write to and thank Suellen for her exemplary leadership and contributions to the City of Parramatta in her work for the GSP, as well as in her former role of CEO of Parramatta Park and as a board member of the Parramatta Park Trust.

8.4

SUBJECT Aboriginal Flag in the Parramatta CBD

REFERENCE F2021/02779 - D08585009

REPORT OF Lord Mayor, Councillor Donna Davis

3851

RESOLVED (Davis/Garrard)

(a) That Council note the concerns raised by the former Aboriginal and Torres Strait Islander Advisory Committee and members of the community on the absence of the Aboriginal Flag being flown by Council on an ongoing basis.

(b) That Council fly the Aboriginal Flag alongside the Australian National Flag at Council’s flagpole on the Parramatta River foreshore on an ongoing basis, out of respect for our First Nations community.

(c) Further, that Council officers provide advice on the future location to fly both the Aboriginal and Torres Strait Islander flags on an ongoing basis, noting the Centenary Square flag poles are currently unavailable due to the refurbishment of Parramatta Town Hall.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

10.1

SUBJECT Support the Shamrocks Find a Permanent Home in 2023

FROM Cr Pierre Esber

A petition signed by the public was tabled at the Council Meeting and reads:

Dundas Shamrocks are seeking local support to supply to City of Parramatta Council, in a request to utilise the Old Sale-Yards Reserve (or equivalent) as training fields and home-game grounds in a permanent capacity from the 2023 season onwards. Additionally, the club is seeking to use the Old Sale-Yards Reserve (or equivalent) as home-game grounds for matches on Sundays for the remainder of 2022 season.

Dundas Shamrocks are a local junior rugby league club with over 200 registered players. The club has previously used privately-owned sporting fields for training and home games. Due to unprecedented weather conditions, these fields have been un-useable in the 2022 season and are not fit-for-purpose grounds that accommodate wet weather.

To provide permanency and stability to the club and children, Dundas Shamrocks are aiming to approach local council for a permanent placement from the 2023 season onwards and as home-game grounds for the remainder of the 2022 season. An important step in this process is providing evidence of local support from:

· Club members;

· Players; and

· Supporters

As well as support from our broader communities:

· Rugby league community;

· Parramatta region; and

· Surrounding areas.

Please support the Dundas Shamrocks by signing this petition. In doing so, you will be providing support to a local juniors rugby league club and enabling local rugby league to the next generation of players.

3852

RESOLVED (Esber/Garrard)

That the petition be received and referred to the relevant Council Officer and a copy of the petition be circulated to all Councillors.

11. Rescission Motions

Nil

12. For Notation

12.1

SUBJECT Minutes of Audit Risk and Improvement Committee Meeting held on 24 February 2022.

REFERENCE F2022/00105 - D08549927

REPORT OF Coordinator Internal Audit

3853

RESOLVED (Esber/Noack)

That Council note the minutes of the Audit Risk and Improvement Committee meetings as provided at Attachment 1.

12.2

SUBJECT Investment Report for May 2022

REFERENCE F2022/00105 - D08557427

REPORT OF Tax and Treasury Accountant

3854

RESOLVED (Esber/Noack)

That Council receive and note the Investment Report for May 2022.

13. For Council Decision

13.1

SUBJECT Write Off of Rates and Charges - 65 Kleins Road, Northmead

REFERENCE F2022/00105 - D08435097

REPORT OF Business Improvement Manager

3855

RESOLVED (Esber/Noack)

That Council approve the write-off of the outstanding rates and charges for the property at 65 Kleins Road, Northmead in accordance with section 131 of the Local Government (General) Regulations 2021, as follows:

(a) ME & BD Pty Ltd in the amount of $17,696.17, and

(b) State of New South Wales in the amount of $104,663.31.

13.2

SUBJECT Write Off of Rates and Charges - Sydney Metro Properties

REFERENCE F2022/00105 - D08546945

REPORT OF Business Improvement Manager

3856

RESOLVED (Esber/Noack)

(a) That Council approve the write-off of the outstanding rates and charges for the properties identified in Attachment 1 in accordance with section 131 of the Local Government (General) Regulation 2021, which as at the end of the financial year 2021-22 have accumulated to a total amount of $1,736,441.

(b) Further, that Council note Sydney Metro is a statutory body representing the Crown, and as such, the properties owned by Sydney Metro are exempt from rates under section 555(1)(a) of the Local Government Act 1993 unless the land is leased for private purposes.

13.3

SUBJECT Post-Exhibition: Adoption of Code of Meeting Practice

REFERENCE F2022/00105 - D08385407

REPORT OF Governance Projects Officer

3857

RESOLVED (Esber/Noack)

(a) That Council receive and note the submissions received following public exhibition of the draft Code of Meeting Practice.

(b) Further, that Council adopt the draft Code of Meeting Practice as attached to this report.

13.4

SUBJECT Councillor Remuneration 2022/23

REFERENCE F2021/02778 - D08561341

REPORT OF Executive Officer

3858

RESOLVED (Esber/Noack)

(a) That Council confirm the setting of the Lord Mayor and Councillor annual fees for the period 1 July 2022 to 30 June 2023 at the maximum permissible levels, being $114,770 and $35,520 respectively.

(b) Further, that Council confirm for the Lord Mayor and Councillors to receive superannuation contribution payments from 1 July 2022, in accordance with Section 254B of the Local Government Act 1993.

13.5

SUBJECT Local Government NSW Board Vacancy

REFERENCE F2021/02778 - D08560310

REPORT OF Executive Officer

3859

RESOLVED (Esber/Noack)

(a) That Council nominate the Lord Mayor, Councillor Donna Davis, the Deputy Lord Mayor, Councillor Sameer Pandey and Councillors Paul Noack, Patricia Prociv, Ange Humphries, Pierre Esber, Phil Bradley, Michelle Garrard, Dan Siviero and Cameron Maclean as Council’s voting delegates for the Local Government NSW Board Election to fill the Metropolitan/Urban Director vacancy.

13.6

SUBJECT Major Projects Advisory Committee (MPAC) Membership

REFERENCE F2022/00105 - D08556361

REPORT OF Governance Manager

3860

RESOLVED (Garrard/Esber)

(a) That Council approve the extension of Charles Fortin to the Major Projects Advisory Committee (MPAC) for a further three (3) years to 1 August 2025.

(b) Further, that Council delegate authority to the Chief Executive Officer to sign all agreements confirming the appointment of the above member to MPAC.

Note: Councillor Garrard left the Chamber at 7:20pm and returned at 7:22pm during the consideration of Item 13.6.

13.7

SUBJECT Post-exhibition: Endorsement of the amended Community Strategic Plan 2018-38

REFERENCE F2022/00105 - D08561915

REPORT OF Corporate Strategy Manager

3861

RESOLVED (Prociv/Darley)

(a) That Council endorse the amended Community Strategic Plan 2018-38 (‘CSP’), subject to the following changes:

i. An alteration to page 47 of the CSP to amend the target under Green, G.3. to include the upgraded 2030 and 2038 targets as per the 9 May 2022 Council resolution, minute number 3768.

ii. The inclusion of an additional target under Green G.4. being, tree canopy cover of a minimum of 40%.

(b) That Council note the attached Engagement Outcomes Report and summary of submissions received via the public exhibition process from 10 May – 7 June 2022.

(c) Further, that Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the CSP before print and publication.

13.8

SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 25 May 2022

REFERENCE F2021/00521 - D08386229

REPORT OF Traffic and Transport Manager

3862

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 25 May 2022, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 25 May 2022 as provided at Attachment 1 and in this report, noting the following financial implications of each item.

i. ITEM 2205 B1 – HILL ROAD, WENTWORTH POINT – UPDATE ON THE PROPOSED IMPROVEMENTS ON HILL ROAD

This report provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this matter has no financial impact upon Council's budget.

ii. ITEM 2205 B2 – BENNELONG BRIDGE, WENTWORTH POINT – PROPOSAL TO ADDRESS CONFLICT BETWEEN PEDESTRIANS AND CYCLISTS USING SHARED PATH

This report requests Transport for NSW to consider the options proposed to address conflict between pedestrians and cyclists using the shared path on Bennelong Bridge, Wentworth Point. Therefore, this matter has no financial impact upon Council’s budget.

iii. ITEM 2205 B3 – PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There is no financial implication to Council as a result of this recommendation.

iv. ITEM 2205 B4 – ON-STREET PARKING IN THE PARRAMATTA CBD

There is no financial implication to Council as a result of this recommendation.

13.9

SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 25 May 2022

REFERENCE F2021/00521 - D08386235

REPORT OF Traffic and Transport Manager

3863

RESOLVED (Noack/Green)

(a) That Council note the minutes of the Parramatta Traffic Committee held on 25 May 2022, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee held on 25 May 2022 provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. ITEM 2205 A1 Park Parade, Parramatta – Proposed part time ‘No Right Turn 7am-10am Monday to Friday’ restriction into Parramatta Aquatic Centre

The proposed part time ‘No Right Turn’ restriction and all associated works are to be funded as part of the new Parramatta Aquatic Centre

II. ITEM 2205 A2 Park Parade, Parramatta – Proposed Pedestrian Refuge Island with Footpath Widening and Pedestrian Fence in Park Parade, Parramatta

The estimated cost for constructing a new pedestrian refuge island with kerb and gutter re-alignment, lighting, and required drainage upgrade in Park Parade at the pedestrian tunnel is $500,000. This project has received funding of $37,500 from Council’s Active Transport Program (through the Development Contributions Fund) to undertake detailed design in 2021/22. There is currently no funding available for construction of this project. Consideration will be given to fund construction of this project in 2022/23. Possible sources of funding could be through NSW Government’s Active Transport Program or Council’s Pedestrian and Traffic Program in 2022/23 (sourced from the Development Contributions Plan).

III. ITEM 2205 A3 Granville, Harris Park, North Parramatta, Parramatta and Wentworth Point - Proposed Car Share Parking Spaces

According to 2021/22 Fees and Charges schedule, an initial application fee of $408.91 and annual renewal application fee of $163.77 will apply for the installation of each dedicated car share parking spaces in the Parramatta LGA outside the Parramatta CBD Core. These fees include the costs of installation, maintenance and removal of car share spaces.

IV. ITEM 2205 A4 Rembrandt Street, Carlingford – Replace the existing non-compliant pedestrian island with a raised pedestrian crossing

That this item be deferred to the next meeting for further consultation with Transport for NSW.

13.10

SUBJECT Facade Improvement Grant Application

REFERENCE F2022/00105 - D08519819

REPORT OF Project Officer

3864

RESOLVED (Prociv/Maclean)

(a) That Council approve $7,778.10 from the Façade Improvement Grant to co-fund façade improvement works by Circa Expresso (19-21 Wentworth Street, Parramatta) and implement a funding agreement to that purpose.

(b) Further, that a report be brought back to Council after these works are carried out summarising the results of the work.

Note: Councillor Garrard previously declared a less than significant non-pecuniary interest in item 13.10 – Facade Improvement Grant Application as she know one of the owners of the applicant. She remained in the Chamber during consideration of this matter.

13.11

SUBJECT West Epping Park Dog Off-Leash Area

REFERENCE F2022/00105 - D08498806

REPORT OF Manager Open Space and Natural Resources

3865

RESOLVED (Maclean/Esber)

(a) That Council receive and note the submissions made during the public exhibition of the proposed West Epping Park dog off-leash area.

(b) That Council declare the grassed area located adjacent to Grant Close identified in the West Epping Park Masterplan as a dog off-leash area under Section 13(6) of the Companion Animals Act 1998.

(d) That Council note the funding application submitted under the WestInvest Community Projects Grants program for the West Epping Park dog off-leash area.

(e) That, should the WestInvest funding application be unsuccessful, Council will allocate an additional $115,000 under the 2022/23 Parks Improvement Program (100110) from S7.11 funds for the implementation of the West Epping Park dog off-leash area concept plan as exhibited.

(f) That the West Epping Park dog off-leash area be furnished with appropriate disposal facilities for dog faeces as required under Section 20(2) of the Companion Animals Act 1998.

(g) Further, that the West Epping Park dog off-leash area be adequately signposted to notify dog owners that they must clean-up after their dog/s and keep them under effective control at all times as required under the Sections 13(1) and 20(1) of the Companion Animals Act 1998.

13.12

SUBJECT Submission on proposed Parramatta Light Rail Stage 2 alignment and stop locations

REFERENCE F2017/01361 - D08513959

REPORT OF Group Manager Infrastructure Planning & Design

3866

RESOLVED (Noack/Prociv)

(a) That Council approve the submission (Attachment 1) to Transport for NSW (TfNSW), noting that the submission strongly supports the delivery of Parramatta Light Rail (PLR) Stage 2 (the Project) and includes the following key matters:

i. Council supports the TfNSW A9 alignment, but only if it runs south of Antoine Street and not through the foreshore park. An A9 alignment that runs within the foreshore park must result in compensatory land to Council and/or open space embellishment.

ii. Council supports the alternate light rail alignment to the south of the Sekisui site, but only if the light rail stop adjacent the ferry wharf is retained, per the base case.

iii. Council notes the PLR alignment at Camellia should be consistent with the Draft Camellia-Rosehill Place Strategy – with the light rail stop centred within the potential development site and more convenient to the future school in that Strategy.

iv. Council has no objection to the remaining stop locations, noting that TfNSW may receive community feedback from consultation.

v. In order to partly offset the impact of the Project on Ken Newman Park, Council request TfNSW to develop and fund, in consultation with Council, a specific design plan and works to Ken Newman Park, with the aim of minimising the light rail isolating the upper and lower portions of the park, and embellishing the upper portion to make it more useable for the community.

vi. In accordance with the Secretary’s Environmental Assessment Requirements for PLR Stage 2 the bridge structures in the Project should be design-led, and not form part of the main infrastructure design and construct process. This should be reflected in the Stage 2 Environmental Impact Statement (EIS). Preferred bridge designs should be determined, in consultation with stakeholders via agreed design principles and cost estimates, in a process separate to and before the main infrastructure design and construct contract, and included as a requirement for eventual main construction tenderers.

vii. Council requests TfNSW to provide green track, permeable paving and wire-free running in green space and business areas as detailed in the submission.

viii. The Project should place significant design-led emphasis on mitigating the impacts of site cut and fill, to ensure that the community retains convenient crossing points over and across the light rail line, and that prominent views and property privacy are maintained.

ix. The EIS and Project should carry out a detailed cut and fill balance and scenario testing against best practice public domain outcomes, to provide a realistic assessment of likely spoil retention, with any spoil retention targets within the EIS being subordinate to or at the very least equal to strict peer reviewed requirements for best practice public domain outcomes.

x. TfNSW should create a community reference group which includes representation from residents and businesses in suburbs along the alignment, the purpose of that reference group being in part to advise TfNSW and contractors of construction impacts, and to respond to TfNSW with recommendations to any contractor request for night work and/or noise intensive work.

xi. Council recommends that the protection of residential amenity during light rail operation be a strong focus of the EIS, employing world class practices to minimise ground-borne vibration, ground-borne noise and airborne noise from rail operation.

xii. TfNSW develop within PLR Stage 2 a suitable track insert to assist the Project to provide seamless, coherent, visible, and safe pedestrian and cycle access throughout and adjacent to the PLR corridor.

xiii. The Project not worsen existing flood impacts along the alignment, and stormwater upgrade works, including at Hill Road, be the subject of close engagement between TfNSW and Council, to avoid duplication of work and unnecessary cost.

xiv. TfNSW develop a comprehensive public art and interpretation strategy for the whole alignment, using a consistent consultant scope, engaging closely with Council, and requiring coordination between TfNSW, contractors and stakeholders to provide an integrated approach.

xv. The Project Urban Design Requirements (Blue Book) provide for the creation of accessible paths with clear ‘paths of travel ‘and shorelines that are unencumbered by incidental electrical and traffic signal cabinets.

xvi. The Blue Book require cabinet positions in the footpath that are neatly aligned, out of the way and plumb, cabinet positioning meets AS1428 standard requirements, and particularly that designs are carefully considered so as to minimise any potential claim on Council under the Disability Discrimination Act (Comm).

(b) Further, that Council note the response by TfNSW (Attachment 2) to a series of questions posed by Councillors at the workshop on 30 May 2022.

Note:

1. Councillor Humphries left the meeting at 7:29pm and returned at 7:30pm during the consideration of item 13.12.

2. Councillor Esber left the Chamber at 7:32pm and returned at 7:34pm during consideration of item 13.12.

13.13

SUBJECT 6 & 8 Parramatta Square - Classification of Operational Land

REFERENCE F2022/00105 - D08563051

REPORT OF Development Manager

3867

RESOLVED (Garrard/Valjak)

That, in accordance with section 31(2) of the Local Government Act 1993, Council classify as ‘Operational Land’ the following parcels of land:

i. Lot 80 in DP 1271742 – 6 & 8 Parramatta Square ‘Council Public Domain Lot’; and

ii. (ii) Lot 81 in DP 1271742 – 6 & 8 Parramatta Square ‘Council Basement Lot’.

14. Notices of Motion

14.1

SUBJECT Feedback for Strategic Planning Documents

REFERENCE F2022/00105 - D08564167

FROM Deputy Lord Mayor, Councillor Sameer Pandey

3868

RESOLVED (Pandey/Garrard)

(a) That a report be presented to a Councillor workshop, prior to final endorsement by Council, outlining how Council can:

(i) Improve the process for Councillor and community feedback into strategic planning documents including but not limited to masterplans, planning proposals, strategy documents, budgets, major projects, submissions or other documents requiring public exhibition; and

(ii) Ensure the improved process must clearly identify opportunity for Councill consultation and feedback in a timely manner and outlined when and how Councillors will be consulted.

Note: Councillor Maclean left the Chamber at 7:46pm pm and returned at 7:48pm during the consideration of Item 14.1.

14.2

SUBJECT Parramatta Light Rail Stage 2 - Announcement to fund $600 million

REFERENCE F2022/00105 - D08565049

FROM Councillor Paul Noack

3869

RESOLVED (Noack/Prociv)

(a) That the City of Parramatta welcome this announcement but express concern that this does not fully commit to the entire project. Accordingly, we call on the NSW State Government to fully commit and fully fund the Parramatta Light Rail Stage 2 project.

(b) Further, that the Lord Mayor, Councillor Donna Davis write to: Dominic Perrottet, Premier of New South Wales; David Elliot, Minister for Transport for NSW; Chris Minns, Leader of the Opposition; Jo Haylen, Shadow Minister for Transport; the Hon. Dr. Geoff Lee, State Member for Parramatta; Lynda Voltz Member of Parliament for Auburn, calling on the NSW State Government to fully commit and fully fund the Parramatta Light Rail Stage 2 project.

14.3	SUBJECT Subsidised Rates for Car Parks REFERENCE F2022/00105 - D08568635 FROM Deputy Lord Mayor, Councillor Sameer Pandey
	MOTION (Pandey/ Garrard) (a) That Council, on a trial basis for Aug and Sep 2022 promote Parramatta Station Car Park at a 50% subsidized rate on Monday to Friday evenings and all day on Saturdays and Sundays, and that a report be brought back to Council outlining the results of this trial. (b) Further that Council work with local businesses and encourage them to promote those Car Parks that are not well utilised and those that have an EV charging station, including that Council promote at the entry and exit of the Eat Street carpark that there is $5 parking at Parramatta Station (Wentworth Street) Car Park.
3870	RESOLVED (Pandey/Noack) (a) That Council, on a trial basis for August and September 2022 promote Parramatta Station (Wentworth Street) Car Park at a 50% subsidized rate on Monday to Friday evenings from 6pm, and all day Saturday and Sunday. (b) That a report be brought back to Council after the conclusion of the trial period outlining the results of the subsidized parking trial. (c) Further, that Council work with local businesses and encourage them to promote those Car Parks that are not well utilised and those that have an EV charging station, and that Council promote the subsidised parking at Parramatta Station (Wentworth Street) carpark at the entry and exit of the Eat Street carpark.
	Note: Councillor Garrard left the Chamber at 8:34pm and returned at 8:36pm. Councillor Garrard left the Chamber at 8:37pm and she did not return to the meeting. Therefore there was no seconder of the Motion. The Lord Mayor called for a seconder and Councillor Noack accepted. Councillor Esber left the Chamber at 8:42pm and returned at 8:44pm. Councillor Wang left the meeting and returned at 8:46pm/

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 14 June 2022 Council Meeting

REFERENCE F2022/00105 - D08569708

FROM Governance Manager

Item 15.1 (23 May 2022 Agenda) – Questions Taken on Notice from Council Meeting – 23 May 2022

Question from Councillor Noack

Further questions were raised by Councillor Noack regarding the responses provided to the Questions Taken on Notice from the Council Meeting of 23 May 2022:

In the last meeting, it was noted Council is currently obtaining approvals from TfNSW and Ausgrid and it is anticipated the process will be completed by the end of June.

Is there an expectation that this will indeed be finished by June?

Regarding the round-about and street crossing on the corner of Hill Road and Burroway Road, how is the meeting with the developer going in terms of the design works? When do we expect work to start on the round-about? And is there a reason why we can’t start work on the street crossing now?

Executive Director, City Planning and Design Response in relation to the first paragraph of questions

Regarding the intersection of Hill Road and Bennelong Parkway, an update was provided to Councillor Noack and the Lord Mayor on 7 June 2022 advising Council is now targeting July 2022 for completion of the approvals. On 22 June 2022, TfNSW provided advice from its 7 internal referrals regarding Council’s most recent version of the design plans. The comments are for minor changes and drafting issues. Council will respond to TfNSW in the week commencing 27 June 2022. Council also met with TfNSW on 21 June 2022 and was advised to expect further correspondence related to conditions that would apply to the approval of the plans (once this has been obtained). Based on these discussions Council is now targeting July 2022 for the approval of the design. This approval will give Council the confidence to advertise the tender. Note that the change of TfNSW approval date from June to July 2022 has not impacted Council’s ability to commence the preparation of the tender, which is scheduled to commence in July 2022. There are no outstanding issues with Ausgrid.

Executive Director, City Planning and Design Response in relation to the second paragraph of questions

Regarding the works at the north end of Hill Road, these works are to be completed prior to occupancy of the second stage of the development. The scheduling of the commencement of the construction works is a matter for the developer. Council staff will meet with the developer at any time they have questions regarding the design requirements. The ‘street crossing’ is part of the package of the works to be done by the developer. It may be possible to start construction of the pedestrian facilities earlier than the roundabout works, however, it is too early in the process to know if this is possible. Note there is an existing alternative route for pedestrians, avoiding Hill Road, that involves crossing roads with much lower vehicle volumes and speeds. Although construction of stage 1 of this development is complete, it was not necessary on traffic grounds for these Hill Road works to be completed prior to the occupation of this stage.

3. Item 12.1 – Completed Works on Private Land – Bungaree Road Shops, Toongabbie

Question from Councillor Garrard

During discussion on the motion moved by Councillor Pandey, Councillor Garrard asked the following question:

How often is the cleansing team attending the site referenced in item 12.1?

Executive Director, City Assets and Operations Response

Litter picking is done on a daily basis and the bins are emptied Monday, Wednesday and Friday.

4. Item 12.1 – Completed Works on Private Land – Bungaree Road Shops, Toongabbie

Question from Councillor Green

During discussion on the motion moved by Councillor Pandey, Councillor Green asked the following question:

Can staff please provide advice as to whether a smart bin or an alternative bin or alternative cleaning arrangements can be provided at Bungaree Road Shops?

Executive Director, City Assets and Operations Response

The area has been monitored by our cleansing staff and believe that a smart bin is not warranted. It seems at times one of the shop owners take advantage of one of the bins provided. The area is serviced daily and the two (2) bins in place service the area.

5. Item 13.1 – Quarterly Budget Review – March 2022

Question from Councillor Bradley

During discussion on the motion moved by Councillor Esber, Councillor Bradley asked the following question:

Can staff clarify the details of the savings in relation to employee costs, as noted in point 4. (ii) of the Council report, and any impact that may have occurred with relation to staff workload or service performance as a result?

Chief Finance and Information Officer Response

The quarter-on-quarter variance in Employee Costs are due to a combination of normal vacancies across the organisation, the timing of recruitment related to finalising organisational redesign programs, and a delay in seeking staff for PHIVE as a result of the rescheduled opening date. Overall, the teams have managed the workload and service levels by multi-tasking and prioritising critical activities and projects

6. Item 13.4 – Local Heritage Grant Applications

Question from Councillor Garrard

During discussion on the motion moved by herself, Councillor Garrard asked the following question:

How many applications for heritage grants were refused in the financial year?

Executive Director, City Planning and Design Response

No applications for heritage grants were refused in the financial year. All eight applications lodged for heritage grants were approved, although two were deferred from Council's meeting of 21 February 2022 they were approved on 14 June 2022.

7. Item 13.11 – Gateway Request: Planning Proposal for 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington (Melrose Park North Precinct)

Question from Councillor Darley

During discussion on the motion moved by Councillor Noack, Councillor Darley asked the following question:

What are the heights of the powerlines? And why is the planning proposal looking to build up next to the powerlines when the rest of the North Precinct sets back from the powerlines?

Executive Director, City Planning and Design Response

Height of the transmission line

The powerline in question is identified as a stanchion transmission line and is owned by Ausgrid. The height from existing ground level to the lowest cable ranges between approximately 17.2m – 21m, depending upon the ground level.

Setbacks to transmission line

The transmission line is located within a 30.5m-wide easement that runs the length of the transmission line. This easement is set by Ausgrid and restricts any buildings or significant structures being built within the easement. There is no restriction on development in relation to the transmission lines outside of this easement.

The site-specific Development Control Plan (DCP) for Melrose Park North adopted by Council on 11 October 2021 includes a road reserve along the eastern side of the Melrose Park North Precinct (north of the subject site) that is 20m wide that abuts the overhead transmission lines and that is partially within the transmission line easement. Buildings adjacent to the transmission lines are required to have a further 3m setback from the road reserve and thus will be setback 23m from the transmission lines.

Amendments are now required to be prepared for the DCP to include controls relating to the subject site and these will include specific provisions that address setbacks from all boundaries (including to the transmission lines). The proposed amendments will be reported back to Council for endorsement to place on exhibition with the adopted Planning Proposal. The amendments will include provisions to ensure there are appropriate setbacks and screening to the transmission line.

8. Item 14.5 – Acknowledgement of all Faith (Deferred Item)

Question from Councillor Bradley

During discussion on the motion moved by Councillor Pandey, Councillor Bradley asked the following question:

With relation to Council’s current prayer practices for Council Meetings, have we had any examples where there have been Prayers or acknowledgements for the other faiths instead of a Christian Prayer?

Chief Finance and Information Officer Response

Following the December 2012 Council resolution to implement a prayer before Council Meetings, prayers have been undertaken utilising Ministers from Christian-based Churches.

9. Item 14.7 – Relocation of Willow Grove

Question from Councillor Garrard

During discussion on the motion moved by Councillor Pandey, Councillor Garrard asked the following question:

What is an approximate timeframe for the combining of the videos?

Executive Director, Community Services Response

Work is currently underway to combine the videos and this process is expected to be completed by the 31st of July 2022.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session.

No member of the gallery wished to make representations.

3871

RESOLVED (Esber/Noack)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Legal Status Report as at 31 May 2022. (D08536525) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

2 Write Off of Sundry Debtor Accounts - Bad Debts. (D08546953) - This report is confidential in accordance with section 10A (2) (b) of the Local Government Act 1993 as the report contains a discussion in relation to the personal hardship of a resident or ratepayer.

16.1

SUBJECT Legal Status Report as at 31 May 2022

REFERENCE F2022/00105 - D08536525

REPORT OF Group Manager Legal Services

3872

RESOLVED (Maclean/Esber)

That Council note the Legal Status Report as at 31 May 2022.

16.2	SUBJECT Write Off of Sundry Debtor Accounts - Bad Debts REFERENCE F2022/00105 - D08546953 REPORT OF Business Improvement Manager
	MOTION (Maclean/ Esber) (a) That Council approve the write-off of the outstanding bad debts for various Sundry Debtor accounts identified in Attachment 1, in accordance with section 213 of the Local Government (General) Regulation 2021, which as at the end of the financial year 2021-22 have an aggregated total amount of $103,097.78. (b) That Council note that the current outstanding doubtful debts for various Sundry Debtor accounts identified in Attachment 2, have an aggregated total amount of $139,461.57. (c) That Council also note that a program is underway to regularly review the list of doubtful debts, attempt debt recovery and to collect both the original debt and associated recovery costs. (d) Further, that the results of the debt recovery efforts be reported back to the Finance Committee in September 2022, and thereafter on a quarterly basis.
	During debate on the Motion, the Motion was withdrawn. A new Motion was moved by Councillors Maclean and Esber, and when put was declared CARRIED.
3873	RESOLVED (Maclean/Esber) That Council defer the matter to the next Finance Committee meeting, and a more detailed report be brought back to Council after this meeting providing the specific details for each of the Sundry Debtor Accounts listed in Attachment 2 of the report.

Procedural Motion

3874

RESOLVED (Esber/Noack)

That the meeting resume in Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 and 16.2.

18. CONCLUSION OF MEETING

The meeting terminated at 9:07pm.

THIS PAGE AND THE PRECEDING 21 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 27 June 2022 AND CONFIRMED ON Monday, 11 July 2022.

Chairperson

Council 11 July 2022 Item 13.1

FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Expression of Interest - Selection of Independent Members for Smart City Advisory Committee

REFERENCE F2022/00105 - D08575558

REPORT OF Senior Project Officer

CSP THEME: INNOVATIVE

workshop/briefing date: Nil

PURPOSE:

This report seeks Council approval of the proposed independent members for the Smart City Advisory Committee.

RECOMMENDATION

(a) That Council appoint Meredith Hodgman, Peter Runcie, Sarah Barns, Scott Thomson and Ian Opperman to the Smart City Advisory Committee for the period of this Council term.

(b) Further, that Council thank all unsuccessful applicants who expressed interest in joining the Smart City Advisory Committee.

BACKGROUND

1. On 23 May 2022, Council resolved to establish the Terms of Reference for the Smart City Advisory Committee ‘SCAC’ (Minute No. 3790). This committee contains a maximum of 5 independent members under the Terms of Reference.

2. The function of SCAC is to provide a trusted sounding board and independent advice to Council, to guide innovation and to ensure the development of the City of Parramatta as a Smart City and an innovative Council. The first involvement of the Committee is to provide insight during the preparation of the new Smart City Strategy. The Committee has no delegated authority and minutes of each quarterly meeting will be reported to Council.

3. Council has a proud history as a leading ‘Smart City’ Council, having been awarded the 2020 Leadership City from the Smart Cities Council. City of Parramatta has been implementing Australia’s first Smart City Masterplan since 2015 and a new Smart City Strategy is currently under development, scheduled to be brought to Council later this year. SCAC initially began with a “ParraConnect” committee first established in August 2010, making it the first specific governance structure of Council’s Smart City development. As part of the 2015 Smart City Masterplan, this Committee was re-established as the Smart City Advisory Committee, and the first members endorsed by Council in February 2017.

4. Remuneration of Members will be $5000 per annum, as per Council resolution (refer minute number 16) dated 23 May 2016.

5. The EOI process for SCAC was separated from the other advisory committees, to enable the earlier establishment of the committee. This will enable engagement with SCAC in the preparation of the Smart City Strategy that is by Council resolution to be brought to Council in Q1 22/23 FY.

6. EOIs were released for a two-week period and closed on 13 June 2022. They were advertised widely through the community on social media and the website, as well as some direct targeted messages to a range of diverse experts in Smart City or well-connected within the community. 33 (32 eligible under the criteria) applications were received through Council’s e-recruit system, with a significant number of very high-quality applicants. No members of the previous Smart City Advisory Committee submitted an application, however they recommended their replacement.

7. Nine (9) applicants were selected for interview based on the selection criteria:

a. demonstrate skills and capacity to contribute to the Committee; and

b. live, work, study or have a strong commitment to the City of Parramatta LGA; and

c. have a specific interest in furthering the objectives of Council’s Smart City Strategy, as detailed in Council’s Smart City Masterplan and relevant experience.

8. The shortlisted applicants and a short description of their background is provided below. A panel of three staff from the City Strategy and Finance and Information directorates conducted interviews with each of the shortlisted applicants. The panel have all signed forms confirming they have no declarations of interest.

9. The panel selected the recommended members in this report based on these interviews. It is ultimately the decision of Council to appoint members to the SCAC. Under the Terms of Reference any applications that meet the criteria but are not appointed as members, will be retained on an eligibility list for a period of twelve (12) months following any expression of interest process undertaken to appoint members. The eligibility list will expire twelve (12) months from the date Council appoints its members.

10. The recommended applicants are as follows:

a. Sarah Barns

Sarah is an experienced place innovation strategist who has a long work history in the Parramatta and Western Sydney Region. Recently, she received the 2022 Asia Pacific Place Leaders Digital Placemaking Commendation Award for STORYBOX Parramatta. Sarah is a specialist in the design and delivery of public investment programs linking technology, people and place.

Sarah was a research fellow specialising in smart cities and platform urbanism at Western Sydney University, leading numerous award-winning pilot programs and initiatives with the City of Parramatta, including a pilot urban liveability dashboard (2018). In addition, Sarah has led engagement programs with the City of Parramatta, such as the Waves of People report collaboration between Western Sydney University and the City of Parramatta.

b. Scott Thomson

Scott is the Cyber-Security Executive Director for the Department of Education and is a long time resident of Wentworth Point. He has established local businesses Thomo Tech and Cyber Thomson. Scott was accountable for the technology design, installation, and commissioning of the technology in 105 Phillip Street to provide a modern flexible working environment to support more than 3,000 staff relocating from offices outside of the Parramatta LGA. This then provided a foundation for the technology and infrastructure for Parramatta Square space occupied by NSW Government. Scott’s leadership of the NSW IT COMPRAC also saw several professional development events held in Parramatta making them available to more members from across greater Sydney.

Scott led the technology design and implementation for Arthur Phillip High School and Parramatta Public School and delivered a future-focused learning environment that incorporated the principles of scalability and flexible future use as core concepts.

c. Ian Opperman

Ian is the Chief Data Scientist for NSW and is a thought leader in the area of data, AI and the digital economy. He has an MBA from the University of London and a PhD in Mobile Telecommunications from Sydney University.

Ian’s career has focused on understanding the challenges of data sharing, to focus on outcomes and help organisations improve their data sharing capability. Ian worked to help at the data level to create and adopt standards and to create repeatable patterns of use to for data sharing, essential to the reporting of health data during the pandemic. He led work with Data61 to develop provable models of information management and engaged with the commonwealth on how we might reconsider aspects of data sharing and use. Ian has an extensive CV in academia and is a Fellow of the Institute of Engineers Australia, the IEEE, the Australian Academy of Technological Sciences and Engineering (ATSE), the Royal Society NSW (FRSN), and the Australian Computer Society (ACS). He is National Committee President of the International Electrotechnical Commission (IEC) and the JTC-1 Strategic Advisory Committee, a joint activity with the IEC and the ISO (International Standards Organisation).

d. Meredith Hodgman

Meredith has worked in all levels of Government and is a global strategic advisor specialised in smart infrastructure. She has designed several programs for place based commercial activations between digital technology and the built environment. She has worked extensively with the NSW Smart Places Programs and has analysed Parramatta’s Smart City Masterplan as part of her role in the Smart Cities Council. Meredith is an advisor to the NSW Minister for Customer Services, on the Smart Places Acceleration Fund. Meredith has been the Jury Chair for the Smart Cities Council Australia & New Zealand Annual Awards for 6 years.

Meredith is the Chair of the Internet of things Alliance Australia, she sits on the WEF/G20 Smart Cities Alliance Taskforce for Public Private Partnerships

Meredith has a background in trade and investment, law, sustainable transport, and digital transition, and has delivered work internationally.

e. Peter Runcie

Peter has significant experience in research, development, product strategy and technology commercialization. He has led significant innovation initiatives at GIO Australia, Woolworths, Bell Laboratories, Avaya Inc, National ICT Australia, CSIRO, the NSW Smart Sensing Network in a consultative and board capacity. Peter is currently working with Air Quality Monitoring across NSW and has a focus on how Parramatta and central Sydney manage data.

Peter has facilitated and assisted senior management teams with development of growth and technology strategies. Peter has experience with many technologies including Smart Cities, IoT, intelligent transportation systems, smart infrastructure management, digital engineering, energy storage management, environmental sensing, data quality, data analytics, machine learning, data privacy and cyber security.

CONSULTATION & TIMING

Stakeholder Consultation

11. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
30 May-13 June	Community	EOIs released and 33 responses received (32 eligible)	EOIs were assessed per paragraphs 5-9.	City Strategy

Councillor Consultation

12. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Nil

LEGAL IMPLICATIONS FOR COUNCIL

13. There are no Legal Implications associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget

15. The financial remuneration of Members is $5000 per annum per minute number 16 on 23 May 2016. This payment is contained in existing operational budget lines for City Strategy.

16. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Josh Jongma

Senior Project Officer

Matt Austin

Strategy Manager

Nicole Carnegie

Group Manager, City Strategy

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 11 July 2022 Item 13.2

FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Viability of Employing a Grants Officer

REFERENCE F2022/00105 - D08570855

REPORT OF Student Project Officer

CSP THEME: FAIR

workshop/briefing date: Nil

PURPOSE:

To outline the viability and financial implications of the employment of a Grants Officer, in response to a Notice of Motion resolved at the 23 May 2022 Council meeting.

RECOMMENDATION

(a) That Council employ a permanent Strategic Grants Officer within City Strategy to coordinate Council’s external grant applications, to align with our city and corporate objectives with a strategic and proactive approach.

(b) That the Strategic Grants Officer position be funded through grants awarded to Council where the grant funding agreements permit.

BACKGROUND

1. At the 23 May 2022 Council Meeting, by way of a Notice of Motion, Council resolved:

That, a report detailing the viability and financial implications associated with the employment of a Grants Officer, who would coordinate the management and delivery of the City’s grants applications with both internal and external stakeholders, be presented to Council on or before the meeting of 11 July 2022.

ISSUES/OPTIONS/CONSEQUENCES

Current state

2. As of 12 June 2022, Council has received a total of $53,781,000 in capital and operating grants funding in the 2021/22 financial year.

3. Council’s current model for the management, application, and acquittal of grants received is decentralised, with teams responsible for seeking out and applying for grants which relate to their respective portfolio or service.

4. With staff often undertaking this work on an ad hoc basis, and in addition to their substantive delivery functions, the capacity to explore opportunities for securing grants is limited and often reactive.

5. Council’s current approach also does not involve a broader cross-Council strategic alignment or prioritisation process. For example, projects submitted for grants are not generally reviewed or prioritised against each other in line with strategic priorities, and do not always weigh upfront capital expenditure against ongoing operational costs in Asset Management Plans. This approach does not always generate the greatest return on investment or value for money for Council.

Viability of a Grants Officer

6. Several other large NSW councils currently operate with a dedicated and centralised Grants Officer or function, including City of Sydney Council, Canterbury-Bankstown Council, and Liverpool Council.

7. Council has experienced some recent success with a centralised grants operating model, with a temporary function set up in the City Strategy team to strategically coordinate prioritisation and applications for the NSW Government’s WestInvest program.

8. By coordinating the approach of grant applications and management through the employment of a dedicated Grants Officer, Council can reduce resource expenditure, source additional funding opportunities, centralise stakeholder engagement and decision-making (e.g. Councillors and Executive Team), and deliver improved strategic alignment with Council’s strategies and Asset Management Plans.

9. It is estimated a Grants Officer with such responsibilities would be classified at Grade 12 in Council’s salary structure, with full time cost implications between $117,490 - $129,381 per annum (based on the 2021/22 salary structure plus superannuation).

10. Not all grants will allow for administration cost recovery, however it is reasonable to assume a substantial portion of the grants received by Council will include a recoverable administration fee.

11. The employment of a Grants Officer and centralisation of the grant coordination and management process offers potential to increase opportunities to secure additional funding, improve value for money, and could reduce operational costs incurred elsewhere under the current model.

CONSULTATION & TIMING

Stakeholder Consultation

12. No stakeholder consultation has been undertaken in relation to this matter.

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/a	N/a	N/a	N/a	N/a

Councillor Consultation

13. No Councillor consultation has been undertaken in relation to this matter.

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/a	N/a	N/a	N/a	N/a

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. If Council resolves to approve this report in accordance with the proposed resolution, the financial impact on the budget is set out in the table below.

16. The financial impacts to the budget, as set out in this section, will be included in the draft 2022/23 Financial Year Budget for endorsement by Council.

17. The table below summarises the financial impact on the budget arising from approval of this report. The operating result is based on the 2021/2022 Grade 12 Award (Performance) salary, plus estimated 2.5% annual award increases and relevant increases to Superannuation Guarantee rates, and is based upon nil recovery of funding via grants revenues.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source

Operating Result
External Costs
Internal Costs	N/A	$133,218.58	$137,166.92	$141,229.40
Depreciation
Other
Total Operating Result	N/A	$133,218.58	$137,166.92	$141,229.40

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Angelina Gu

Student Project Officer

Dayne Glinkowski

Corporate Strategy Manager

John Angilley

Chief Financial and Information Officer

Nicole Carnegie

Group Manager, City Strategy

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 11 July 2022 Item 13.3

FOR COUNCIL DECISION

ITEM NUMBER 13.3

SUBJECT Recommendation on the Naming of Parramatta's New Aquatic Facility (Deferred Item)

REFERENCE F2022/00105 - D08521533

REPORT OF Strategic Communication Specialist

CSP THEME: FAIR

workshop/briefing date: Monday 4 April 2022

Wednesday 22 June 2022

Note: This matter was deferred from the Council Meeting of 9 May 2022 for actions arising out of the Councillor Workshop to be completed.

PURPOSE:

To endorse a name for the new Parramatta aquatic facility, the 50m pool, and the next stage of consultation for naming the constituent elements within the facility.

RECOMMENDATION

(a) That Council endorse one of the names set out in paragraph 8 as the name for the new aquatic centre in Parramatta.

(b) That Council note the resolution of 28 September 2020 in relation to the grandstand seating by the 50m outdoor pool within the new facility to be known as the Kevin Hession Stand after the late member of the Parramatta Memorial Swimming Club.

(d) That Council endorse another stage of public engagement to vote on naming suggestions for the elements (rooms, facilities) within the facility that follow Dharug/English dual naming principles and be based around the theme of local fauna naming suggestions from the broader community and Dharug representatives.

(e) That Council note the public engagement process will garner feedback on a common theme to be applied to the naming of the elements.

(f) Further, that reports be returned to Council by September 2022 to consider the outcomes of the second stage of public engagement process.

BACKGROUND

1. The new aquatic and wellness facility being built in the Mays Hill Precinct replaces the Parramatta War Memorial Swimming Centre (PWMSC), which was opened in 1959 and closed in 2017 as part of the expansion of what is now CommBank Stadium. The new larger stadium required a greater surrounding radius, including circulation zones for pedestrian and emergency vehicle access.

2. In the 1950s and 1960s, inspired by the hosting of the Melbourne Olympics and the memory of World War II, war memorial pools were established by communities across New South Wales. Pools in Blacktown, Camden, Lismore, Baulkham Hills, Kogarah, Bega and Moruya are some of those that were created as part of this movement. Over time, a number of these facilities have changed their names, such as in Blacktown and Baulkham Hills, having chosen other ways to commemorate the fallen through commemorative gardens or other memorial sites.

3. The new facility in the Mays Hill Precinct, designed by Andrew Burges Architects, Grimshaw Architects and McGregor Coxall Landscape Architects as the result of an international Design Excellence Competition, exceeds in scope and aspiration what existed at the former PWMSC. It has a 50m outdoor pool and landscaped leisure area, 25m indoor pool, programming pool, water play area, spa, steam and sauna. It also includes a large café, and a full-sized wellness centre, with gym floor and program rooms.

4. The new facility delivers a heritage and interpretation suite of elements throughout the building that tells the story of the First Nations history of the site, in line with requirements from the Heritage Council of NSW, and the long social history of swimming in Parramatta, including the community campaigns to both establish PWMSC and protest its closure. The development of this suite has involved detailed engagement with Dharug community representatives and cultural knowledge holders and Councillors.

5. The project to build the new facility has been known as the Aquatic and Leisure Centre for Parramatta project. This name has been used for the project whilst awaiting confirmation of an endorsed name by Council.

6. At its meeting of 28 September 2020, Council resolved the grandstand seating in the new facility should be named after Kevin Hession, who was closely associated with PWMSC over many years. The former grandstand bleachers at PWMSC were named after Mr Hession.

ISSUES/OPTIONS/CONSEQUENCES

7. It is recommended a simple, functional name be confirmed for the facility – a name that provides the most flexibility for branding and the best chance of becoming part of the local vernacular. After a Council workshop on 22 June 2022, Councillors have decided to consider the following options:

a. Parramatta Aquatic Centre. This name option offers a simple and flexible description of what the facility is.

b. Parramatta Pool

This name option continues the simplicity of form and the vernacular legacy of the former facility.

c. Parramatta Pool, Barramada Badu Ngurra

This dual name option links a simple description with a First Nations translation.

8. It is important to note if option c) is selected, at times it may present challenges when it is communicated and presented across a range of signage sizes, digital mediums and in print. In situations where there are space limitations (such as staff name badges or small format print) the facility name will default to the English version for simplicity and efficiency.

9. The existing construction contract does include the delivery of signage across the facility. The finalisation of name and brand identity is required by September 2022 to inform the final design, fabrication and delivery of signage elements.

10. To mark and honour the legacy of the former PWMSC, it is proposed the 50m outdoor pool be named the ‘Memorial Pool’. The Parramatta RSL Sub-branch and the Parramatta Memorial Swimming Club have been consulted. Despite their preference for ‘War Memorial Pool’, they would, however, support the ‘Memorial Pool’ option.

11. For the naming of elements within the facility, a public engagement process (stage one) was undertaken to seek suggestions from the community against a set of criteria. Simultaneously, Council engaged with local Dharug community representatives for suggested name options against the same criteria.

12. As part of stage two public engagement, a shortlist of publicly submitted names will be presented back to the community, together with the submissions from Dharug representatives. The community will be invited to vote on a preferred set of names that will then be allocated to the elements as deemed most appropriate.

13. Where possible, the naming of the elements will follow a theme. The naming suggestions for these elements, for public consultation, will include Dharug/English dual naming principles and will primarily be based around the theme of local fauna.

CONSULTATION & TIMING

14. A second stage of community engagement will take place over a two-week period in July 2022, where the community will have the opportunity to vote for their favoured names from those that were submitted during stage one consultation. Potential elements to be named will form part of the engagement materials and communication.

15. A report will be provided to Council by September 2022 providing the results of this process and recommendations for names to be allocated to selected elements within the facility.

Stakeholder Consultation

16. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
March – April 2022	Internal stakeholders	Views sought for the process to be followed in selecting a name for the facility and elements within it.	Feedback has helped guide the proposals within this report	Community Services / City Engagement and Experience
June 2022	Dharug community representatives	Views sought on potential Dharug names for the facility and suggestions of Dharug names for elements within the facility.	Feedback has helped guide the proposals within this report	Community Services / City Engagement and Experience
June 2022	Parramatta RSL Sub-branch	Views sought on potential names for the facility and suggestions of naming the 50m pool, the ‘Memorial Pool’.	Feedback has helped guide the proposals within this report	Community Services / City Engagement and Experience

Councillor Consultation

17. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
4 April 2022	Councillor Workshop	Context, timeframe and options for processes presented.	Preferred process to be further defined for consideration by a follow-up workshop.	Community Services / City Engagement and Experience
20 April 2022	Councillor Workshop	Name options discussed and refined. Process discussed.	Refined options and process to be presented for Council’s consideration.	Community Services / City Engagement and Experience
22 June 2022	Councillor Workshop	Market testing and due diligence results presented for the facility name. Results of stage one public consultation shared.	Three options for the facility name to be presented for Council’s consideration. Preferred element name options for stage two consultation to be explored.	Community Services / City Engagement and Experience

LEGAL IMPLICATIONS FOR COUNCIL

18. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

19. If Council resolves to approve the recommendation of this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

20. An estimated $1,000 has been allocated from the 2022/23 ALCP Business Support budget to support stage two public consultation.

21. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Julie-Ann Wigham

Strategic Communication Specialist

Carly Rogowski

Executive Director, City Engagement & Experience

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

REFERENCE MATERIAL

Council 11 July 2022 Item 13.4

FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Application to seek Minister's consent to grant a lease over community land at 358Z North Rocks Road Carlingford

REFERENCE F2016/07550 - D08560927

REPORT OF Asset Manager

CSP THEME: THRIVING

workshop/briefing date: Nil

PURPOSE:

For Council to consider making an application to the Minister for Local Government seeking consent to grant a proposed lease over community land.

RECOMMENDATION

That Council make an application to the Minister for Local Government seeking consent to grant the proposed lease with Vodafone:

1 Over the community land described as Lot 26 in Deposited Plan 230685 and located at 358Z North Rocks Road, Carlingford (also known as North Rocks Park);

2 On commercial terms approved at the Council meeting of 22 November 2021; and

3 Pursuant to section 46(1)(b)(i) of the Local Government Act 1993 (NSW).

BACKGROUND

1. At its meeting on 22 November 2021, Council resolved:

(a) That Council approve the commercial terms, as set out in paragraph 3 of this report, of a proposed lease with Vodafone, for the operation of a telecommunications facility situated at 358Z North Rocks Road, Carlingford (‘Carlingford site’).

(b) That Council approve an exemption from tender for the Carlingford site, pursuant to section 55(3)(i) of the Local Government Act 1993 (NSW), due to the unavailability of competitive tenderers.

(c) That Council approve the commercial terms, as set out in paragraph 4 of this report, of a proposed agreement with Vodafone, for payment of compensation to Council for the operation of a telecommunications facility situated at 6A Reilleys Road, Winston Hills.

(d) Further, that Council delegate authority to the Chief Executive Officer to negotiate all other terms and conditions and execute all necessary documents associated with these matters.

2. Council officers subsequently notified the community of these proposals, in accordance with section 47 of the Local Government Act 1993 (NSW) (‘Act’).

3. Following this notification process, Council officers received objections to the proposed lease with Vodafone, for the Carlingford site (Refer to Attachment 1).

4. Council officers forwarded the community’s objections to Colliers International, the managing agents for Vodafone, for consideration. Colliers subsequently provided Council with a formal response, on Vodafone’s behalf, to the community’s objections (Refer to Attachments 2 & 3), which Council officers then forwarded to the community, for consideration.

5. Despite Colliers comprehensively addressing the objections, the community objectors informed Council officers they would not withdraw their objections.

ISSUES/OPTIONS/CONSEQUENCES

6. Due to Council receiving these objections, Council is required to make an application to the Minister for Local Government seeking the Minister’s consent to the grant of lease proceeding.

7. Council officers are of the opinion that the community’s objections, which relate to site safety and property values, were sufficiently addressed by Colliers’ formal response and believe Council should adopt the position taken by Colliers, with respect to their responses to the objections.

8. This is because Vodafone have the expertise and experience to respond to these particular areas of concern, having operated a significant number of telecommunications facilities throughout Australia.

9. Council officers are further of the opinion that the public interest would not be affected by the granting of the proposed lease, and that the needs of the area with respect to community land would not be adversely affected by the granting of the proposed lease for the following reasons:

a. The Hills Shire Council previously entered into a 10-year lease with Vodafone for this site which commenced on 1 July 2011 and terminated on 30 June 2021. City of Parramatta became the lessor under this lease, following the Council amalgamations in 2016. The intention is to enter into a new lease, under fresh commercial terms, to continue to allow for City of Parramatta to be compensated, as land owner, for Vodafone’s occupation of Council land.

b. The compensation Council receives will be utilised for the embellishment of the reserve in which the facility is located, in accordance with the Hills Generic Parkland Plan of Management 2012 (which governs the Carlingford site).

c. Vodafone has been operating its telecommunications facility at the Carlingford Site for approximately 20 years. Therefore this isn’t a new facility that has been brought to the community’s attention.

d. If Council did not seek the Minister’s consent to the grant of lease, Vodafone could rely on its rights under the Telecommunications Act 1997 (Cth) to continue to operate its facility within North Rocks Park, and the only outcome would be that Council would not be receiving compensation under the lease for Vodafone occupying Council’s land.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A

LEGAL IMPLICATIONS FOR COUNCIL

12. Pursuant to section 377(1)(s) of the Act, the making of an application to the Minister is a non-delegable function of the Council.

13. If Council does not resolve to make the application, Council will not be able to enter into a lease with Vodafone for the Carlingford site. This would be detrimental to Council with respect to having certainty over the compensation Council would receive, as well as the rights Council would have, and the obligations that would be imposed upon Vodafone under the lease. By contrast, Vodafone could still rely on its rights under the Telecommunications Act 1997 (Cth) to continue to operate its facility within North Rocks Park.

14. If Council does resolve to make the application, the Minister will consider whether to give consent to the grant of lease.

15. If consent is provided, Council officers will engage and instruct a legal representative to act on Council’s behalf in preparing and finalising the lease for the Carlingford site. The document will be executed on behalf of Council in accordance with the appropriate Council delegations.

FINANCIAL IMPLICATIONS FOR COUNCIL

16. All previous commercial terms of the lease were approved on 22 November 2021, and no budgetary changes will occur as a result of approval of the recommendation of this report.

17. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX	Nil	Nil	Nil	Nil
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Daniel Kirkby-Jones

Asset Manager

Robert Ramsbottom

Group Manager Property Assets, Services and Securities

John Angilley

Chief Financial and Information Officer

Ian Woodward

Group Manager Legal Services

Bryan Hynes

Executive Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Community objections	3 Pages
2 ⇩	Attachment 2 - Colliers response to community objections	3 Pages
3 ⇩	Attachment 3 - Environmental Electromagnetic Energy Report for Carlingford site	2 Pages

REFERENCE MATERIAL

Council 11 July 2022 Item 13.5

FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Compulsory Acquisition of 1C-1D Unwin Street Rosehill by Sydney West Metro

REFERENCE F2022/00105 - D08564181

REPORT OF Development Manager Property Development

CSP THEME: THRIVING

workshop/briefing date: Nil

PURPOSE:

To report on the negotiations with Sydney West Metro (Metro) and the subsequent determination by the Valuer General to arrive at compensation for Council.

RECOMMENDATION

(a) That Council approve the sale by Compulsory Acquisition of 1C-1D Unwin Street Rosehill being Lots 22, 23, 24 in DP17742 and Lots 102,103 in DP734615.

(b) That Council accept the Valuer General determination of compensation for Market Value and Disturbance (if any), as detailed in item 6 of this report.

(c) Further, that Council delegate authority to the CEO to execute all documents required to complete the transaction in a timely manner.

BACKGROUND

1. On 17 January 2020, Metro issued Council an email advising of their interest to acquire several parcels of Council-owned land, including those described in the recommendation above, being 1C-1D Unwin Street, Rosehill.

2. On 27 October 2020, Metro issued a Letter of Offer to Council for an amount of $36,000, comprising $26,000 in Market Value and $10,000 in Disturbance under s55 of the Land Acquisition (Just Terms Compensation) Act 1991 for these parcels.

3. This offer was based on a valuation by conducted by Lunney and Associates and was assessed against several “comparable” sales. The valuer assessed a per square metre rate of $10psm for the total land holding of 2,583.7m² for a total market value for compensation of $25,837 rounded up to $26,000.

4. The subject lands all form part of the Duck Creek corridor, which are identified as flood liable land, and as such have little development potential. 1C-1D Unwin Street, Rosehill adjoins land acquired, or to be acquired, by Metro for Holding and Stabling Yards for the benefit of the Sydney West Metro line. The subject land is zoned as W1-Waterways in the Parramatta LEP2011. The purpose of the acquisition is to consolidate all the land adjoining the previously acquired land by Metro in this location.

5. On 23 August 2021, Council appointed Colliers to conduct a valuation which would provide an independent market value assessment of the land. The Colliers valuation, provided at Attachment 3, assessed a per square metre rate of $43.74, resulting in a total value for the land holding of 2,583.7m² at $113,000. Disturbance is to be assessed at a later date.

6. As there was no agreement between Council and Metro as to market value of the land, the determination of compensation was referred to the Valuer General (VG), who is legislated under the Land Acquisition (Just Terms Compensation) Act 1991 to determine compensation in these circumstances. The VG determined Market Value compensation to be $67,000, No determination was made on Disturbance.

ISSUES/OPTIONS/CONSEQUENCES

7. As the acquired/dispossessed party, Council has a legal right under the Land Acquisition (Just Terms Compensation) Act 1991 to challenge this decision at the Land and Environment Court (LEC), while Metro has no right to challenge and therefore must accept the VG determination.

8. There is little potential benefit of a challenge to the LEC given the difference between the Council valuation and the VG determination is an amount of $46,000 and the legal costs to be incurred will be significantly higher without any certainty of success. According to Maddocks Legal challenges to the LEC are taking over a year to reach Court due to the Covid backlog.

9. The differences between the three valuations, $26,000 by Metro, $113,000 by Council and $67,000 by the VG relate to the comparable sales that each valuer has relied upon which is a subjective assessment by the valuers. The differences do not relate to methodology used or errors in fact or law and as the VG determination was middle ground it is unlikely the Court would take Council’s view in a subjective assessment of value.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
August 2021	Colliers Valuations	Provided valuation	Officer accepted valuation and provided to Metro	PDG
June 2022	Maddocks Legal	Provided advice	Advice acknowledged	PDG

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
02/05/2022	Various	No specific questions or actions relating to the acquisition of the land raised.	The acquisition of the address specified in this report was addressed within another briefing on the Sydney Metro West Interface Agreement report on upcoming Council agenda	Property Development
15/06/2022	Various	No specific questions or actions relating to the acquisition of the land raised.	The acquisition of the address specified in this report was addressed in the Property & Place Bi-Monthly Project Update	Property Development

LEGAL IMPLICATIONS FOR COUNCIL

12. The acquisition of the land parcels at 1C-1D Unwin Street, Rosehill was published in the Government Gazette on 21 October 2021. On this date effective ownership of the acquired properties was transferred to Metro.

13. At present, only the amount of compensation is at issue and according to Maddocks Legal there are no legal avenues for Council with regard to the ownership of the land.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. The Valuer General determined Market Value compensation to be $67,000, based upon the VG valuation, provided at Attachment 2.

15. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget other than the land asset will be converted to cash in the balance sheet upon receiving the cash from Metro.

16. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.

17. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue		$67,000
Total Revenue		$67,000

Funding Source		Property Reserve

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Graeme Bleus

Development Manager Property Development

Bryan Hynes

Executive Director Property & Place

John Angilley

Chief Financial and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	VG Determination Letter	3 Pages
2 ⇩	VG Valuation Report	25 Pages
3 ⇩	Colliers Valuation	54 Pages

REFERENCE MATERIAL

Governance Manager		Lord Mayor Cr Donna Davis	Chief Executive Officer

	Minute Clerk
Cr Phil Bradley				Cr Lorraine Wearne	Sound
Cr Sameer Pandey, Deputy Lord Mayor				Cr Donna Wang
Cr Paul Noack				Cr Michelle Garrard
Cr Ange Humphries				Cr Dan Siviero	IT
Cr Dr Patricia Prociv				Cr Henry Green
Cr Pierre Esber				Cr Kellie Darley
Cr Cameron Maclean				Cr Georgina Valjak

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

Item	Subject	Councillor	Question
8.4	Aboriginal Flag in the Parramatta CBD	Garrard	Do we have an indication as to when the building will be completed and the flag will be back up?
13.7	Post-Exhibition: Endorsement of the Amended Community Strategic Plan 2018-38	Prociv	With relation to grasses in G.4., does grasses include playing fields?
13.7	Post-Exhibition: Endorsement of the Amended Community Strategic Plan 2018-38	Prociv	Are the shrub layers height-related? Meaning, is there a height for shrubs, and anything above that counts as a tree?
13.7	Post-Exhibition: Endorsement of the Amended Community Strategic Plan 2018-38	Prociv	In “thriving”, why don’t we have universities and higher education providers as key partners? And then, for “innovative”, is there a reason why TAFE and industry groups are not included as key partners?
13.7	Post-Exhibition: Endorsement of the Amended Community Strategic Plan 2018-38	Pandey	Do we have interim targets? If not, why not? And would we be able to put some interim targets in so that we can measure something in this term of Council? Can staff come back with a plan as to what can be done to include interim targets.
16.2	Write Off of Sundry Debtor Accounts – Bad Debts	Esber	Question asked in closed session. See below note*
16.2	Write Off of Sundry Debtor Accounts – Bad Debts	Pandey	Question asked in closed session. See below note*
16.2	Write Off of Sundry Debtor Accounts – Bad Debts	Prociv	Question asked in closed session. See below note*


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