Late Items Agenda of Council - Monday, 14 March 2022

Council 14 March 2022

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

9 Public Forum

9.1 PUBLIC FORUM 1: Item 13.10 - Post-exhibition - Planning Proposal, draft Site-Specific Development Control Plan and draft Planning Agreement for 85-91 Thomas Street, Parramatta.......................................................... 3

9.2 PUBLIC FORUM 2: Item 13.10 - Post-exhibition - Planning Proposal, draft Site-Specific Development Control Plan and draft Planning Agreement for 85-91 Thomas Street, Parramatta.......................................................... 5

9.3 PUBLIC FORUM 3: Item 13.10 - Post-exhibition - Planning Proposal, draft Site-Specific Development Control Plan and draft Planning Agreement for 85-91 Thomas Street, Parramatta.......................................................... 6

14 Notices of Motion

14.1 Fish Kill and Reducing Organic Matter in Our Waterways............... 12

14.2 Summary of Council Meetings.............................................................. 17

14.3 Improving Access to Council Business Papers................................. 19

14.4 Events Budget (Deferred Item)............................................................. 21

14.5 CBD Lighting Project (Deferred Item).................................................. 24

14.6 Lack of Mobile Service in Wentworth Point........................................ 27

14.7 Police & Citizens Youth Club (PCYC) Parramatta at CommBank Stadium 29

15 Questions with Notice

15.1 Questions Taken on Notice from Council Meeting - 21 February 2022 31

Council 14 March 2022 Item 9.1

PUBLIC FORUM

ITEM NUMBER 9.1

SUBJECT PUBLIC FORUM 1: Item 13.10 - Post-exhibition - Planning Proposal, draft Site-Specific Development Control Plan and draft Planning Agreement for 85-91 Thomas Street, Parramatta

REFERENCE F2022/00105 - D08443668

FROM Greg McDonald

Dear Lord Mayor and Councillors,

I wish to speak before you this evening in relation to item 13.10 proposed rezoning of 85-91 Thomas Street Parramatta for consideration at tonight’s Council meeting. I wish to speak against the proposal.

I urge you to support Parramatta Local Planning Panels’ recommendation to Council on 15 February 2022. The Panel stated "Nil costs to Council do not outweigh the adverse impacts of the isolated rezoning of the Site”.

I am one of the many adverse impacts. Nine years ago I bought a town house on Thomas Street, with its appealing mix of three storey town houses and older freestanding cottages, as my retirement home.

Today I find I may be living next door to two large eight storey boarding room buildings where the overshadowing is so great that the maximum sunlight my residence will receive is three hours daily. I, along with other residents in my complex and the larger complex on the other end of the site are asked to sacrifice our quiet enjoyment of our homes and street. I speak to other residents on Thomas Street and surrounding streets, all also zoned residential R4. They are distressed about the precedence this sets for their streets, for the negative impact on our wildlife, our River, the heritage listed Wetlands and mangroves.

It doesn’t seem a fair exchange for the grant to Council of 2, 496sqm of land which can’t be built upon in any case.

In closing, I do not accept that council will have to purchase this land if this development is refused and developer wishes to proceed and the developer will have to build units to comply with the already existing R4 11 metre maximum height zoning.

Following is a extract from DEVELOPMENT APPLICATIONS CONSIDERED BY SYDNEY CENTRAL CITY PLANNING PANEL Nil WORKSHOP/BRIEFING DATE: 9 March 2022

That part of 85 Thomas Street (refer Figure 6) is currently on the Land Acquisition Reservation Map of the Parramatta LEP 2011 and therefore in the future Council is required to acquire that parcel of land. It is estimated that this would be in the order of $1.3 - $1.5M. Cycleway access along the Parramatta River foreshore would remain via the existing easement.

STAFF RESPONSE

No staff response provided.

Attachments:

There are no attachments for this report.

Council 14 March 2022 Item 9.3

PUBLIC FORUM

ITEM NUMBER 9.3

SUBJECT PUBLIC FORUM 3: Item 13.10 - Post-exhibition - Planning Proposal, draft Site-Specific Development Control Plan and draft Planning Agreement for 85-91 Thomas Street, Parramatta

REFERENCE F2022/00105 - D08442326

FROM Maskini Chahine

Dear Lord Mayor and Councillors

I wish to speak before you this evening in relation to item 13.10 for consideration at tonight’s meeting (14 March 2022).

My public forum:

85-91 Thomas Street Parramatta should NOT be rezoned and the maximum building height of these four blocks should be kept in-line with the zoning of the rest of Thomas Street which is currently set at 11m.

I raise this as an issue because if the building height was doubled, there would be detrimental effects to the environment and to the community, 85-91 Thomas Street Parramatta is situated on the northside directly abutting the Baludarri Wetland which has endangered and protected species.

According to the City of Parramatta Council ‘Baludarri Wetland Plan of Management’ (2010), key features of the Baludarri Wetland include: Coastal saltmarsh, which is listed as threatened species Freshwater wetlands which is listed in conservation acts.

Migratory birds and migratory bird habitats which are protected under Australian Federal Government and inter governmental agreements. Heritage listed mangroves

The Baludarri Wetland Plan of Management’ states that:

“Reducing pollution, avoiding vegetation removal and protecting wetland biological diversity and integrity are important activities that maintain and improve the resiliency of saltmarsh ecosystems under changed climatic conditions”.

Having a 22m high building directly adjacent to the wetlands with cause shading, storm water run-off and litter onto the adjacent wetlands.

Other Issues relate to the population density in the area - Parramatta has already exceeded population density targets. The residents in the area object. For example, there were over 300 signatures on a petition objecting to a Development Application for a 6-storey, 4-block wide structure at this site.

The developer has not met the conditions of the gateway determination regarding this site, which were made by the A/Director of the NSW Dept of Planning, Industry and Environment, and the timeframe for the gateway determination has now lapsed - it lapsed in August 2021.

On the 15 February 2022, the Parramatta Planning Panel recommended against changes to the zoning and against doubling maximum allowable building height for this site

A grand scale development does not suit the current and foreseeable infrastructure of Thomas Street. There is not enough parking on Thomas Street and the site is too far from services e.g. it is a 25 minute walk from Parramatta shopping precinct and Parramatta Train Station.

Traffic concerns: Thomas Street already has a number of traffic issues which are likely to worsen when the changes to the Pemberton St/Victoria Road intersection come into effect.

In summary, in relation to this site, I am seeking that Council keep the current zoning and current maximum building height which is set at 11m.

Thank you.

EXECUTIVE DIRECTOR, CITY PLANNING & DESIGN RESPONSE

The impacts of the Planning Proposal including building height, amenity, biodiversity and traffic concerns raised in this and the other public forum statements are addressed in the Council report, including in detail in Attachment 1 which addresses the matters raised in submissions during the public exhibition.

This particular public forum states that the conditions of the Gateway Determination have not been met and the Gateway Determination timeframe has lapsed. These statements are incorrect. All of the Gateway Determination conditions have been addressed. Whilst the Gateway Determination originally stipulated a completion date of 18 August 2021, the then Department of Planning, Industry and Environment issued an amended Gateway Determination for the Planning Proposal on 27 October 2021 which provides for a revised completion date of 31 March 2022. It is noted that the amended Gateway Determination was issued by the Department after the public exhibition period.

Attachments:

1 ⇩

Attachment 1 - Statement

4 Pages

Council 14 March 2022 Item 14.1

NOTICE OF MOTION

ITEM NUMBER 14.1

SUBJECT Fish Kill and Reducing Organic Matter in Our Waterways

REFERENCE F2022/00105 - D08434227

FROM Councillor Kellie Darley

MOTION

(a) That Council note over 4,000 fish sadly died recently in Parramatta River, due to fish kills at Rydalmere and Haslams Creek. The NSW Environmental Protection Agency (EPA) have confirmed that the fish kills were caused by a combination of repeated heavy rain, large tidal currents and increased amounts of organic matter in the river leading to critically low levels of oxygen in the water, especially near the bottom of the river. It should be further noted that analysis of water samples did not detect any chemical or common organic contaminants, such as pesticides, that could cause a fish kill and the affected fish showed no visible effects consistent with either acute or chronic chemical contamination.

(b) That Council write to the EPA requesting further information be provided to Council and the community to better understand how this event occurred, given it’s common to have repeated heavy rain at this time of year, with king tides and lots of people mowing their lawns and yet this is the first time in recent history that there has been a fish kill in Parramatta River.

(c) That Council report back on actions required to stop excessive and harmful amounts of organic matter reaching our waterways, such as lead to the recent fish kills, and the associated costs with these actions, including but not limited to:

i. Adjustments that could be made to Council’s park maintenance work to limit the about of grass clippings and other organic matter available to wash into the stormwater network

ii. Adjustments that could be made to Council’s street-cleaning operations to reduce the amount of organic matter building up on our streets

iii. Adjustments that could be made to the management of gross pollutant traps (GPT’s), such as increased cleaning of traps before forecasted major weather events

iv. Education campaign to inform residents and local businesses on the impact of organic (and non-organic) matter washing into drains and our waterways, such as stencilling on City of Parramatta (COP) drains to remind residents that only rain should go down the drain and all drains lead to our river

(d) Further, that Council, in the event of a fish kill happening again, proactively inform the community of the event and the action being taken to investigate and clean up the fish kill, via social media, website and signage.

BACKGROUND

1. No background was provided.

Kellie Darley

Councillor

EXECUTIVE DIRECTOR, CITY ASSETS & OPERATIONS RESPONSE

2. Council staff have been actively working in collaboration with the EPA to respond to the recent fish kill events within the Parramatta River. Council removed approximately 1400 dead fish from the northern bank of the Parramatta River.

3. The EPA has convened a panel of scientific experts who are interpreting analytical data and surveillance information. Expert advice based on these data indicate a rare combination of surface water inflows bringing organic matter into the river system, large tidal currents resuspending existing organic matter near the river floor (which consumes oxygen) and a freshwater layer preventing oxygen exchange led to the low oxygen levels that resulted in this fish mortality. External pollution sources have now been discounted.

4. Council is still waiting on the final report from the scientific experts to further determine appropriate action. Any water improvements within the Parramatta River will require a regional approach given the large water catchment and multiple local government jurisdictions involved.

5. Council staff recommend that that paragraph (b) of the proposed motion be amended to the following effect:

“That Council write to EPA to request that the final report on the fish kills in Parramatta be made publicly available to assist the public to better understand how this event occurred.“

6. The City of Parramatta is a key member of the Parramatta River Catchment Group (PRCG), an alliance of Councils, Government Agencies and community groups.

7. In 2018, the PRCG released DUBA, BUDU, BARRA: Ten Steps to a Living River – the Parramatta River Masterplan. This plan sets out a clear vision and steps to establish Parramatta River and its tributaries as a world-class river for Sydney. The plan can be found here: https://www.ourlivingriver.com.au/our-plan/parramatta-river-masterplan/

8. A key step in the Plan is to improve stormwater quality entering the Parramatta River.

9. There are currently nine Councils, including Parramatta, Transport for NSW and the Sydney Olympic Park Authority (SOPA) that sit on a Stormwater Subcommittee which is dedicated to adopting a regional approach to the installation, maintenance of water sensitive urban design (WSUD) and stormwater infrastructure for the catchment. It would be beneficial to consult with the Stormwater Subcommittee as part of Council’s response to the fish kill.

10. A consistent regional approach to reduce organics and litter within the stormwater system will have the most effect to improve water quality within the Parramatta River. We recommend the following changes to item (C) in the above resolution.

That Council ask the PRCG stormwater subcommittee to consider the final report on the fish kills in Parramatta and specifically the most successful and cost-effective actions that could be implemented across the Catchment to stop excessive and harmful amounts of organic matter reaching our waterways, the subcommittee should consider in their review the effectiveness of the following actions:

v. Best practice park maintenance work to limit the about of grass clippings and other organic matter available to wash into the stormwater network,

vi. Best practice street-cleaning operations to reduce the amount of organic matter building up on our streets

vii. Best practice management practices for gross pollutant traps (GPT’s), such as increased cleaning of traps before forecasted major weather events

viii. Best practice Education campaign to inform residents and local businesses on the impact of organic (and non-organic) matter washing into drains and our waterways, such as stencilling on City of Parramatta (COP) drains to remind residents that only rain should go down the drain and all drains lead to our river.

That a report be brought back to Council within 6 months covering the EPA and PRCG findings and provide recommendations on the associated cost on how these recommendations could be implemented.

11. In terms of the current situation, Council’s network of smaller GPTs are inspected and cleaned after each rainfall event triggered by greater than 10mm of rain in a 24-hour period. The larger underground GPTs are cleaned on a minimum quarterly basis and more frequently depending on the number and intensity of rainfall received.

12. Council has conducted stormwater education programs in the past including drain stencilling of priority catchments through both volunteer groups and schools. NSW EPA also have some resources available under their “The Drain is just for Rain” program, including postcard messaging, stickers, posters, stencils and short videos that can be utilised.

FINANCIAL AND RESOURCE IMPLICATIONS

13. Given the large number of issues involved and the regional approach staff could produce this report within existing resources, however, would require a six to eight month timeframe to allow adequate research and consultation with external agencies.

Kellie Darley

Councillor

John Warburton

Executive Director, City Assets & Operations

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Attachment 1 to Notice of Motion

1 Page

Council 14 March 2022 Item 14.2

NOTICE OF MOTION

ITEM NUMBER 14.2

SUBJECT Summary of Council Meetings

REFERENCE F2022/00105 - D08434596

FROM Councillor Kellie Darley

MOTION

(a) That Council provide a summary of the matters discussed and decisions made at each Council meeting to the general public, via its website and social media, shortly after the Council meeting, but no later than the Thursday following the Council meeting.

(b) Further, that a short review be made in three months’ time to see how the initiative is being received and identify any adjustments that may need to be made.

BACKGROUND

1. The decisions of Council affect the daily lives of residents and operations of local businesses. But at the moment it can be hard for members of the public to keep up-to-date on the diverse range of matters being discussed and decided on by Councillors in the chamber, unless they have the time to read through the detailed minutes of the Council meeting once they are made public, usually over two weeks later, or watch the live stream.

2. It is becoming increasingly common for Councillors, both in City of Parramatta and other Local Councils, to provide a summary of a Council meeting via social media. Doing so however can involve a fair amount of work for each Councillor and allows for a subjective interpretation of what occurred at the meeting.

3. Rather than Councillors individually preparing a summary of a Council meeting, this motion seeks to enable Councillors to share an objective summary produced by Council staff.

4. There are examples of Local Councils across Australia already providing short summaries of their Council meetings via their websites and social media.

5. The matters discussed and decisions made at a Council meeting are in the public domain throughout the meeting due to it being live streamed. While it is appreciated that detailed minutes must be approved by the Chamber at the following Council meeting, a summary of the items discussed and decisions made should be able to be produced by staff given the high level nature of the information and that it’s already captured during the meeting.

6. This motion aims to provide a timely and digestible summary of the matters discussed and decided on at each Council meeting, and in doing so improve transparency as well as awareness of the breath of Council’s operations.

Kellie Darley

Councillor

ACTING CHIEF FINANCE AND INFORMATION OFFICER RESPONSE

7. Council staff are supportive of introducing a summary of Council decisions following each Council Meeting.

8. Staff will be able to monitor the effectiveness through the analytics of social media platform and website visits and comments to determine the effectiveness of the initiative.

FINANCIAL AND RESOURCE IMPLICATIONS

9. Staff advise that this initiative can be funded within existing budgets and resourced using existing staff. Accordingly, there are no unbudgeted financial implications associated with the proposed motion.

10. As estimate of the costs of the initiative is:

	$
2 hours per Council Meeting (drafting, review and analytics)	$150
22 Council Meetings + 6 Extraordinary (approx) per annum
Total	$4,200

Kellie Darley

Councillor

Patricia Krzeminski

Governance Manager

John Angilley

Chief Finance and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

Council 14 March 2022 Item 14.3

NOTICE OF MOTION

ITEM NUMBER 14.3

SUBJECT Improving Access to Council Business Papers

REFERENCE F2022/00105 - D08435007

FROM Councillor Kellie Darley

MOTION

That Council make the necessary IT and administrative adjustments to the Business Papers website to ensure members of the general public can access an accurate and user-friendly electronic listing of all Council meetings where a particular matter was discussed, with links to the relevant business papers, within the next 6 months.

BACKGROUND

1. Council Business Papers are currently electronically available via Council’s website and presented in chronological order by the meeting date.

2. There is a currently a simple search function available on the Business Papers website, but the results are limited and do not represent a complete listing of when a particular matter was discussed. It is noted that the search function seems to be more accurate in relation to planning matters.

3. It is common for a particular matter to be discussed multiple times in the Council Chamber, sometimes spanning a few years. It is currently very difficult, and in some cases not possible, to find out when and what was discussed about a particular matter, unless you know the specific dates of the Council meetings when it was discussed.

4. As a new Councillor, and also before I was elected, I have tried on numerous occasions to find out if and when a matter has been previously considered and discussed by Council but have been unable to do so via the Business Papers website. Thankfully the Governance team have been able to provide this information to me in a very helpful format when I’ve requested it as a Councillor, but this obviously isn’t an option for members of the general public.

5. It can be extremely helpful for members of the public, as well as Councillors, to understand the history and progression of a particular matter in the Council chamber. Effort should therefore be made to ensure members of the public are able to easily access previous business papers relating to a particular topic/ matter to improve transparency and involvement in the democratic process.

Kellie Darley

Councillor

ACTING CHIEF FINANCE AND INFORMATION OFFICER RESPONSE

6. Council utilises InfoCouncil (a system integrated with Microsoft Word) to provide a search function on Council’s public website, which allows the public (and Councillors) to search past business papers by key words.

7. Currently, website search results on Council business papers are not displayed in chronological or any other sequential logical order.

8. Council officers are working with InfoCouncil to determine how the search results on business papers can be displayed in chronological order (newest to oldest).

9. Council officers have not yet been provided with a timeframe in which InfoCouncil will be provide a solution to improved website search functionality. Council officers will advise Councillors as soon as InfoCouncil has provided the proposed time frame for implementing of the solution.

FINANCIAL AND RESOURCE IMPLICATIONS

10. The cost of implementing the improvements to the search results set out in paragraph 8 above can be funded from within existing budgets and resourced using existing staff.

11. However, any additional changes to the current website search functionality on business papers has not been costed or resourced.

Kellie Darley

Councillor

Patricia Krzeminski

Governance Manager

John Angilley

Chief Finance and Information Officer

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

Council 14 March 2022 Item 14.4

NOTICE OF MOTION

ITEM NUMBER 14.4

SUBJECT Events Budget (Deferred Item)

REFERENCE F2022/00105 - D08408604

FROM Councillor Michelle Garrard

Note: This item was deferred from the Council Meeting of 7 February 2022 for a Councillor Workshop.

MOTION

(a) That Council endorse the Events Budget be reallocated to the same event the following year or be reallocated to another event with the endorsement of the Chamber.

(b) Further, that Council endorse any events that are postponed or cancelled due to inclement weather.

BACKGROUND

1. Council funded events such as Australia Day 2021 have been postponed or cancelled and the allocated budget has been the same either cancelled or postponed.

2. Council endorse and allocated funding to our events program, it only seems fitting that we also have oversight regarding events being cancelled / postponed with the exception of last minute cancellations due to weather events etc.

Michelle Garrard

Councillor

EXECUTIVE DIRECTOR, CITY ENGAGEMENT & EXPERIENCE RESPONSE

3. Under section 223 of the Local Government Act 1993, Council is responsible for setting and approving strategies such as the program Council will adopt for community events.

4. Once a strategy is adopted by Council, Council staff are responsible for implementing the strategy under the operational direction of the CEO.

5. Staff consult with Councillors on the annual events program in April / May each year and the program changes from year to year having regard to the evolving nature of both Parramatta and community events.

6. Any decision to cancel an event is not made lightly and cancellations only occur in circumstances where there are significant operational risks such as WHS, public health considerations and/or the event cannot be delivered because there are no providers able to deliver the event content.

7. Management is responsible for assessing these operational risks and making operational decisions and consults with the Lord Mayor on such decisions.

8. Having regard to the above, it is noted that the following events were cancelled or modified in response to the COVID-19 pandemic, with savings either allocated to Parramatta Nights and CBD Lighting, or returned to Council operating budget to assist with achieving target efficiency savings in line with resolution from 25 October 2021 Council meeting. Details of budget re‑allocation and return are as follows:

FY22 Event	Original Budget	FY22 Expense	FY22 Saving	Status
Winterlight	$400,000	$75,000	$325,000	Cancelled after 2 nights. $225,000 allocated to CBD Lighting (November to January), $100,000 allocated to Parramatta Nights
Science Festival	$25,000	$11,000	$14,000	Modified to online event. Savings allocated to Parramatta Nights
Parramatta Lanes	$630,000	$356,000	$274,000	Modified event. Savings allocated to Parramatta Nights
Foundation Day	$100,000	$37,000	$63,000	Modified event. Savings allocated to Parramatta Nights
Carols in the Crescent/ Christmas	$160,000	$120,000	$40,000	Modified event. Savings allocated to Parramatta Nights
New Year’s Eve	$493,000	$360,000	$133,000	Modified to smaller events. Savings allocated to Parramatta Nights
Total savings allocated to other events			$849,000	$225,000 allocated to CBD Lighting, $624,000 to Parramatta Nights

FY22 Event/Activity	Original Budget	FY22 Expense	FY22 Saving	Status
Australia Day	$520,000	$445,000	$75,000	Modified and postponed. Savings returned to operating budget
Lunar New Year	$100,000	$0	$100,000	Cancelled. Savings returned to operating budget
Seniors Christmas Concert	$40,000	$0	$40,000	Cancelled. Savings returned to operating budget
Australia Day VIP	$25,000	$0	$25,000	Cancelled. Savings returned to operating budget
Activations	$279,000	$219,000	$’60,000	Some activations were cancelled. Savings returned to operating budget
Total savings returned to operating budget			$300,000

FINANCIAL AND RESOURCE IMPLICATIONS

9. It is not Council’s practice to ‘roll over’ operating expenditure from one year to the next.

10. The Budget for FY 22/23 will be put to Council in March/April for approval and will subsequently be placed on public exhibition. Following this, the Budget will be submitted to Council for adoption.

11. It is good fiscal management practice to consider specific budget items, such as the events program, at the time of the review and approval of the entire budget. Bringing forward individual budget items for approval in advance of that process prevents this discipline from occurring.

12. If Council wished to consider the Events Programs at the time of the 22/23 Budget, Council may wish to consider making a resolution to the following effect:

“That Council:

(i) endorse an amount equivalent to the Events Budget for 2021/22 be included in the draft 2022/23 Budget for consideration and approval by Council in March / April 2022/23;

(ii) a report on Events Program for 2022/23 be prepared for endorsement by Council prior to commencement of the program.”

13. Given the current operating losses of Council it is recommended that all savings generated as a result of the event cancellations be returned to enable Council to meet its efficiency targets endorsed by Council during the September quarterly review.

Michelle Garrard

Councillor

Carly Rogowski

Executive Director, City Engagement & Experience

Brett Newman

Chief Executive Officer

Attachments:

Council 14 March 2022 Item 14.5

NOTICE OF MOTION

ITEM NUMBER 14.5

SUBJECT CBD Lighting Project (Deferred Item)

REFERENCE F2022/00105 - D08430479

FROM Councillor Michelle Garrard

Note: This item was deferred from the Council Meeting of 7 February 2022 for further information.

MOTION

That Council endorse the ongoing lights in the CBD throughout February and March 2022.

BACKGROUND

1. The CBD Light Project is a lighting activation in three key areas of Parramatta:

- The Parramatta River Foreshore

- Parramatta Square

- Centenary Square.

2. Council previously endorsed lighting from November to February 2022 using a reallocation of funds from Winter Light.

3. The lights are to help inspire the re-activation of the CBD. The installation over this period has helped to bring the city to life after a long period of Covid lockdowns and the ongoing construction which contributed to a drop in visitation.

4. Feedback throughout November-February 2022 has been very positive and has particularly re-activated the River foreshore.

5. Given we have cancelled/postponed major events until March 2022 continuing this project would continue the activation and further assist maintaining visitors to the CBD.

6. Council Budgeted $200,000 for a 3 month period using a reallocation of funds from Winter Light. I also note Council has applied for a grant which will cover the costs.

Michelle Garrard

Councillor

EXECUTIVE DIRECTOR, CITY ENGAGEMENT & EXPERIENCE RESPONSE

7. It is noted that this matter was deferred from the Council Meeting of 7 February 2022 for further information. Councillors have also received a briefing and written responses to questions raised on Council’s Events Program and budget.

8. At the 7 February Council Meeting, Council resolved to continue the River Foreshore Lighting (funded out of Parramatta Nights budget) until 17 March and for a report on the CBD Revitalisation Grant Program to be reported to Council. The report providing information on the CBD Revitalisation Grant Program is included in the agenda for this meeting.

9. Council has been awarded $850,000 from Investment NSW for the CBD Events Program. The expanded lighting program will now commence on 18 March with Parramatta Nights. The lighting program is planned for Philip Street, Eat Street Carpark Rooftop and Prince Alfred Square plus re-establishing Parramatta Square and Centenary Square.

FINANCIAL AND RESOURCE IMPLICATIONS

10. There are on unbudgeted financial implications associated with the proposed motion, noting that with the award of $850,000 from Investment NSW for the CBD Events Program, the expanded lighting program will commence from 18 March 2022.

Michelle Garrard

Councillor

Carly Rogowski

Executive Director, City Engagement & Experience

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

CBD Lighting Project Images

1 Page

Council 14 March 2022 Item 14.6

NOTICE OF MOTION

ITEM NUMBER 14.6

SUBJECT Lack of Mobile Service in Wentworth Point

REFERENCE F2022/00105 - D08428209

FROM Councillor Dr Patricia Prociv

MOTION

(a) That a report, based on correspondence sent and received from Telstra Corporation, Singtel Optus and TPG Community, seeking updated information on the planned and existing Australian Mobile Network Base Stations, as listed on the RFNSA website at Wentworth Point, be presented to Council no later than 11 April 2022.

(b) Further, that the report contains:

(i) copies of correspondence sent to Telstra Corporation, Singtel Optus and TPG Community in response to the original motion; and

(ii) Details of correspondence received from Telstra Corporation, Singtel Optus and TPG Community, on their current and future construction and activation plans to construct and/or upgrade individual facilities in Wentworth Point.

BACKGROUND

1. Reference is made to a notice of motion, Lack of Mobile Service in Wentworth Point, resolved by Council on 26 July 2021 (Reference F2021/00521 - D08143173):

3343 RESOLVED (Prociv/Issa)

(a) That the Lord Mayor write to the Chief Executive Officers of Telstra Corporation, Singtel Optus and TPG Community, seeking updated information on their planned and existing Australian Mobile Network Base Stations, as listed on the RFNSA website, at Wentworth Point as follows:

(i) Telstra Corporation Limited, seeking information on their current and future construction and activation plan for their Australian Mobile Network base station opposite 47 Hill Rd, RFNSA number 2127032, at Wentworth Point.

(ii) TPG Community, seeking information on their current and future construction and activation plans for their Australian Mobile Network base stations, on the road reserves at 6 Baywater Drive and 19 Hill Rd, RFNSA numbers 2127051 and 2127055, at Wentworth Point.

(iii) Singtel Optus, seeking information on any current and/or future plans to upgrade the 3G network at 45 Hill Rd, RFNSA site 2127034, Wentworth Point.

(b) Further, that the Lord Mayor write to the NSW Department of Planning, Infrastructure and the Environment, including a copy of this motion, requesting the Smart Cities Plan currently being developed as part of the Greater Parramatta and Olympic Park Smart Cities Plan, include activation of Mobile Base Stations at Wentworth Point

Dr Patricia Prociv

Councillor

GROUP MANAGER CITY STRATEGY RESPONSE

2. Council staff can prepare a brief report based on correspondence received, noting that permission from the enterprises listed will be sought.

FINANCIAL AND RESOURCE IMPLICATIONS

3. The preparation of this report is within current staffing resources and requires no additional budget.

Dr Patricia Prociv

Councillor

Nicole Carnegie

Group Manager, City Strategy

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

Council 14 March 2022 Item 14.7

NOTICE OF MOTION

ITEM NUMBER 14.7

SUBJECT Police & Citizens Youth Club (PCYC) Parramatta at CommBank Stadium

REFERENCE F2022/00105 - D08432719

FROM Councillor Donna Wang

MOTION

That the Lord Mayor write to the Deputy Premier for Police , The Hon. Paul Toole MP and the Minister for Tourism and Sport, The Hon. Stuart Ayres MP and Venues NSW, requesting an urgent update to the progress of the redevelopment of the new Police & Citizens Youth Club (PCYC) Parramatta to CommBank Stadium.

BACKGROUND

1. PCYC NSW is Australia’s leading youth charity, working in partnership with community and Police to transform young lives. They run some of the best youth programs in Australia, also specialising in helping vulnerable / disadvantage youth at risk through programs. The PCYC benefits youth and their parents providing mental health and wellbeing support in a safe environment.

2. COVID-19 was difficult for all, the lockdown had particularly adverse effects on the vulnerable youth that are supported by organisations like PCYC.

3. The original site on Hassall Street was sold in 2016 on the condition that a new club would be built next to Parramatta Stadium within 2-3 years.

4. We all know Parramatta has grown into a great city and the missing link is a new PCYC for Parramatta and the surrounding areas.

5. The PCYC has some wonderful activities such as:

· Soccer skills,

· Arts and Craft,

· Taekwondo,

· Boxing,

· Kickboxing,

· Teen Gym,

· Junior Boxing,

· Hip Hop Dance,

· OOSH services

· School Holiday Activity program

· Adult Table Tennis etc.

6. However, given more space, many more different activities could be held like indoor basketball.

Donna Wang

Councillor

CHIEF OF STAFF, CHIEF EXECUTIVE OFFICE RESPONSE

7. Correspondence will be prepared and distributed to the listed addressees from within existing resources.

FINANCIAL AND RESOURCE IMPLICATIONS

8. There are no unbudgeted financial and resource implications associated with this motion.

Donna Wang

Councillor

Justin Mulder

Chief of Staff

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

Council 14 March 2022 Item 15.1

QUESTIONS WITH NOTICE

ITEM NUMBER 15.1

SUBJECT Questions Taken on Notice from Council Meeting - 21 February 2022

REFERENCE F2022/00105 - D08426972

FROM Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 21 FEBRUARY 2022

Item	Subject	Councillor	Question
13.1	Minutes of the Heritage Advisory Committee meetings held on 21 October and 25 November 2021	Garrard	Please provide details of the Heritage Grant Program, including how long are applications open for, the selection application criteria; how often can applicants apply and the maximum amount of Heritage grants.
15.1	Questions Taken on Notice from the Council Meeting – 7 February 2022	Garrard	1. When will the Chamber endorse the five programs identified for the CBD Revitalisation Program Grant? 2. When will the Chamber endorse the extension of the CBD Lighting Project? 3. Can the relevant Executive Director please contact me to discuss these matters?
16.1	Legal Status Report as at 31 January 2022	Pandey	1. What is Council’s legal expenditure budget and how much has been spent to date? 2. an we include these rolling details into each of these reports to Council?
16.3	Re-determine Organisation Structure (Senior Staff Positions)	Bradley	1. What was the budget allocation for redundancies for the previous financial year? 2. What is the budget allocation for redundancies for the current financial year?

BACKGROUND

1. Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Item 13.1 – Minutes of the Heritage Advisory Committee meetings held on 21 October and 25 November 2021

Question from Councillor Garrard

During discussion on the motion moved by Councillor xxx, Councillor Garrard asked the following question:

Please provide details of the Heritage Grant Program, including how long are applications open for, the selection application criteria; how often can applicants apply and the maximum amount of Heritage grants.

Executive Director City Planning & Design Response

How long are applications open for?	Applications are accepted all year round and are considered three times a year.
The selection application criteria?	The selection criteria is provided in the Heritage Grants Guideline, available on Council’s website, and contains the following criteria to guide the assessment of applications: • result in sympathetic repairs to the historic fabric of the building • reinstate architectural features • lead to environmental improvements • enhance public amenity and are highly visible to the public • are for projects which have high public accessibility • meet other major strategic objectives and complement broader conservation objectives • have been undertaken by a non-profit organisation • are for properties of significant conservation value, if located within conservation areas
How often can applicants apply?	In accordance with the Heritage Grants Guideline, an application for funds relating to an individual property is limited to one application per two years. Where more than one application is lodged it will be considered as a lower priority and considered if funding is available.
The maximum amount of a Heritage grant?	One dollar for every four dollars (25%) spent by the applicant on the works with a maximum of $3,300.

Item 15.1 – Questions Taken on Notice from the Council Meeting – 7 February 2022

Question from Councillor Garrard

Further questions were asked on Item 15.1 – CBD Lighting Program, by Councillor Garrad:

1. When will the Chamber endorse the five programs identified for the CBD Revitalisation Program Grant?

2. When will the Chamber endorse the extension of the CBD Lighting Project?

3. Can the relevant Executive Director please contact me to discuss these matters?

Executive Director City Engagement & Experience Response

1. At the Council meeting of 14 March 2022, item number 12.3 will identify the programs that this grant will benefit.

2. At the Council meeting of 14 March 2022, item number 12.3 Council will be notified of the expanded lighting program which will commence on 18 March 2022, in conjunction with Parramatta Nights.

3. The Executive Director has sent an email request dated 7 March 2022, to discuss the CBD Lighting Program and updates have been included in recent communications dated 22 February 2022; and 28 February 2022.

Item 16.1 – Legal Status Report as at 31 January 2022

Questions from Councillor Pandey

During discussion on the motion, Councillor Pandey asked the following question:

1. What is Council’s legal expenditure budget and how much has been spent to date?

2. Can we include these rolling details into each of these reports to Council?

Executive Director Corporate Services Response

The Corporate Services budget includes a Legal Services consultancy budget of $530,000 of which spend to 31 December 2021 was $302,000, and a People and Culture legal consultancy budget of $80,000 of which spend to 31 December 2021 was $21,000.

Tracking performance against the budget controlled by the legal team will be included in future legal services reports to Council. These funds are expended in connection with planning appeals and external consultants.

In addition to this budget the following directorates hold and control their own legal consultancy budgets of which spend to 31 December 2021 is as follows:

o Property and Place - budget $593,000, spend of $183,000

o City Assets and Operations – budget $220,000, spend of $164,000

o City Planning and Design – budget $90,000, spend of $45,000

o Executive Office – budget $50,000, spend is $nil

o City Engagement and Experience – budget $32,000, spend of $900.

These budgets are drawn upon to obtain specialist legal advice in connection with key major capital projects, voluntary planning agreements, Council property dealings (easements, covenants) and transactions, and to support Council in its regulatory functions.

Item 16.3 – Re-determine Organisation Structure (Senior Staff Positions)

Questions from Councillor Bradley

During discussion on the motion by Councillor xxx, Councillor Bradley asked the following questions:

1. What was the budget allocation for redundancies for the previous financial year?

2. What is the budget allocation for redundancies for the current financial year?

Executive Director Corporate Services Response

1. Redundancy provision of $4,679,164 was raised last year (2020/21) for employees impacted in 2021/22.

2. This financial year, currently, $3,190,184 remains in the provision.

Patricia Krzeminski

Governance Manager

Jennifer Concato

Executive Director City Planning and Design

Carly Rogowski

Executive Director, City Engagement & Experience

Jillian Khoo

Executive Director Corporate Services

Brett Newman

Chief Executive Officer

Attachments: