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Item 14.1 - Attachment 1 |
CBD Lighting Project Images |
NOTICE OF Council MEETING
PUBLIC SUPPLEMENTARY
AGENDA - A
An Ordinary Meeting of City of Parramatta Council will be held in the Cloister Function Room, 1 Marist Place, Parramatta on Monday, 7 February 2022 at 6:30pm.
Brett Newman
CHIEF EXECUTIVE OFFICER
Council 7 February 2022
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
14 Notices of Motion
14.1 CBD Lighting Project.............................. 3
14.2 Events Budget........................................ 7
14.3 Traffic Lights at Bennelong Parkway - Hill Road Intersection................................. 10
14.4 Acknowledgement of all Faith............... 11
Council 7 February 2022 Item 14.1
ITEM NUMBER 14.1
SUBJECT CBD Lighting Project
REFERENCE F2022/00105 - D08396765
FROM Councillor Michelle Garrard
That Council endorse the ongoing lights in the CBD throughout February and March 2022.
BACKGROUND
1. The CBD Light Project is a lighting activation in three key areas of Parramatta:
- The Parramatta River Foreshore
- Parramatta Square
- Centenary Square.
2. Council previously endorsed lighting from November to February 2022 using a reallocation of funds from Winter Light.
3. The lights are to help inspire the re-activation of the CBD. The installation over this period has helped to bring the city to life after a long period of Covid lockdowns and the ongoing construction which contributed to a drop in visitation.
4. Feedback throughout November-February 2022 has been very positive and has particularly re-activated the River foreshore.
5. Given we have cancelled/postponed major events until March 2022 continuing this project would continue the activation and further assist maintaining visitors to the CBD.
6. Council Budgeted $200,000 for a 3 month period using a reallocation of funds from Winter Light. I also note Council has applied for a grant which will cover the costs.
Cr Michelle Garrard
EXECUTIVE DIRECTOR, CITY ENGAGEMENT & EXPERIENCE RESPONSE
7. There is currently no provision in the Events budget to facilitate the ongoing CBD Light Project to March 2022.
8. Council has applied for to the CBD Revitalisation Program grant in the amount of $1m, of which $300k is identified for the CBD Lighting Project ($200k for the CBD Lighting Project and $100k for additional lighting in Harris Park).
9. It is recommended that either:
a. consideration of the CBD Lighting Project be deferred until the outcome of the grant application is known; or
b. Council endorsement of the above motion be conditional upon Council receiving at least $200k as part of the CBD Revitalisation Program grant.
FINANCIAL AND RESOURCE IMPLICATIONS
10. There is currently no provision in the Events budget to facilitate the ongoing CBD Light Project to March 2022. Should Council resolve to approve this Notice of Motion in accordance with the proposed resolution, the financial impact on the budget is set out in the table below.
11. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.
12. The table below summarises the financial impacts on the budget arising from approval of this Notice of Motion.
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FY 21/22 |
FY 22/23 |
FY 23/24 |
FY 24/25 |
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Operating Result |
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External Costs |
$200,000 |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
$200,000 |
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Funding Source |
General Funds |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
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Funding Source |
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Michelle Garrard
Councillor
Carly Rogowski
Executive Director, City Engagement & Experience
Fariha Chowdhury
Acting Chief Financial Officer
Brett Newman
Chief Executive Officer
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CBD Lighting Project Images |
1 Page |
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Council 7 February 2022 Item 14.2
ITEM NUMBER 14.2
SUBJECT Events Budget
REFERENCE F2022/00105 - D08396770
FROM Councillor Michelle Garrard
1. That Council endorse the Events Budget be rolled over to the same event the following year or be reallocated to another event with the endorsement of the Chamber.
2. Further, that Council endorse any events that are postponed or cancelled.
BACKGROUND
1. Council funded events such as Australia Day 2021 have been postponed or cancelled and the allocated budget has been the same either cancelled or postponed.
2. Council endorse and allocated funding to our events program, it only seems fitting that we also have oversight regarding events being cancelled / postponed with the exception of last minute cancellations due to weather events etc.
Cr Michelle Garrard
EXECUTIVE DIRECTOR, CITY ENGAGEMENT & EXPERIENCE RESPONSE
3. Under section 223 of the Local Government Act 1993, Council is responsible for setting and approving strategies such as the program Council will adopt for community events.
4. Once a strategy is adopted by Council, Council staff are responsible for implementing the strategy under the operational direction of the CEO.
5. Staff consult with Councillors on the annual events program in April / May each year and the program changes from year to year having regard to the evolving nature of both Parramatta and community events .
6. Any decision to cancel an event is not made lightly and cancellations only occur in circumstances where there are significant operational risks such as WHS, public health considerations and/or the event cannot be delivered because there are no providers able to deliver the event content.
7. Management is responsible for assessing these operational risks and making operational decisions and consults with the Lord Mayor on such decisions.
8. Having regard to the above, it is noted that the following events were cancelled in response to the COVID-19 pandemic:
a. Lunar New Year (transfer to online event at minimal cost);
b. Seniors Christmas Concert;
c. Australia Day VIP event.
9. The total cost of the above events was $165,000, which will be returned to Council’s general operating budget to contribute towards the efficiency dividend endorsed by Council during the September 2021 quarter review.
FINANCIAL AND RESOURCE IMPLICATIONS
10. It is not Council’s practice to ‘roll over’ operating expenditure from one year to the next.
11. The Budget for FY 22/23 will be put to Council in March/April for approval and will subsequently be placed on public exhibition. Following this, the Budget will be submitted to Council for adoption.
12. It is good fiscal management practice to consider specific budget items, such as the events program, at the time of the review and approval of the entire budget. Bringing forward individual budget items for approval in advance of that process prevents this discipline from occurring.
13. If Council wished to consider the Events Programs at the time of the 22/23 Budget, Council may wish to consider making a resolution to the following effect:
“That Council:
(i) endorse an amount equivalent to the Events Budget for 2021/22 be included in the draft 2022/23 Budget for consideration and approval by Council in March / April 2022/23;
(ii) a report on Events Program for 2022/23 be prepared for endorsement by Council prior to commencement of the program.”
14. Given the current operating losses of Council it is recommended that all savings generated as a result of the event cancellations be returned to enable Council to meet its efficiency targets endorsed by Council during the September quarterly review.
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FY 21/22 |
FY 22/23 |
FY 23/24 |
FY 24/25 |
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Operating Result |
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External Costs |
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Internal Costs |
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Depreciation |
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Other |
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Total Operating Result |
Nil |
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Funding Source |
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CAPEX |
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CAPEX |
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External |
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Internal |
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Other |
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Total CAPEX |
Nil |
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Funding Source |
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Michelle Garrard
Councillor
Carly Rogowski
Executive Director, City Engagement & Experience
Fariha Chowdhury
Acting Chief Financial Officer
Brett Newman
Chief Executive Officer
Council 7 February 2022 Item 14.3
ITEM NUMBER 14.3
SUBJECT Traffic Lights at Bennelong Parkway - Hill Road Intersection
REFERENCE F2022/00105 - D08395818
FROM Councillor Paul Noack
(a) That Council recognizes the importance of the urgent construction of traffic lights at the intersection of Bennelong Parkway and Hill Road at Wentworth Point. The growing traffic congestion and traffic accidents of extreme concern to the resident of Wentworth Point.
(b) Further, that a full report on the construction of these lights be presented to the 14 March Council Meeting.
Cr Paul Noack
BACKGROUND
1. No background was provided.
EXECUTIVE DIRECTOR, CITY PLANNING & DESIGN RESPONSE
2. The detailed design and cost estimate for the proposed traffic signals is nearing completion.
3. The requested report can be provided for the 14 March 2022 Council meeting.
FINANCIAL AND RESOURCE IMPLICATIONS
4. Preparing the report to Council will be undertaken using staff time from existing budgets.
Paul Noack
Councillor
Fariha Chowdhury
Acting Chief Financial Officer
Jennifer Concato
Executive Director City Planning and Design
Brett Newman
Chief Executive Officer
Council 7 February 2022 Item 14.4
ITEM NUMBER 14.4
SUBJECT Acknowledgement of all Faith
REFERENCE F2022/00105 - D08396775
FROM Deputy Lord Mayor Councillor Sameer Pandey
(a) That the City of Parramatta Council notes the cultural and religious diversity within the City of Parramatta.
(b) Further, that:
i) Council acknowledges all cultures, faith and religions of members of our community as part of the proceedings at the Council Meeting.
ii) An acknowledgement be read by the Lord Mayor at the Council meeting as follows:
We recognize the rich cultural and religious diversity in the City of Parramatta and we acknowledge and pay respect to the beliefs of all members of our community regardless of creed or faith.
BACKGROUND
1. No background was provided.
Cr Sameer Pandey
EXECUTIVE DIRECTOR, CORPORATE SERVICES RESPONSE
2. There is no legislative requirement nor Office of Local Government mandated requirement to conduct an opening prayer prior to a Council Meeting. It is a matter for Council whether it wishes to continue to conduct an opening prayer prior to the commencement of a Council Meeting, and to amend the run sheet to include an acknowledgement of the cultural and religious diversity of all members of the Parramatta community.
3. The opening prayer that is conducted prior to the commencement of each Council Meeting has been the established practice since December 2012, in response to a Notice of Motion introducing a prayer before each Council Meeting to be delivered by representatives of the Parramatta Regional Church Ministers Group.
4. It is noted that the Parramatta Regional Church Ministers Group no longer exists, and the Council Meeting prayer roster implemented for the last term of Council was prepared in consultation with the Lord Mayor of the day. The roster included alternating representatives from across the various churches within the Parramatta Local Government Area.
FINANCIAL AND RESOURCE IMPLICATIONS
5. There are no unbudgeted financial implications associated with the preparation of this staff response.
Sameer Pandey
Deputy Lord Mayor
Fariha Chowdhury
Acting Chief Financial Officer
Jillian Khoo
Executive Director Corporate Services
Brett Newman
Chief Executive Officer
