MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 25 October 2021 AT 6.30pm

These are draft minutes and are subject to confirmation by Council at its next meeting. The confirmed minutes will replace this draft version on the website once confirmed.

PRESENT

The Lord Mayor, Councillor Steven Issa and Councillors Benjamin Barrak (6:41pm), Phil Bradley, Donna Davis (6:32pm), Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Bob Dwyer, Andrew Jefferies, Sameer Pandey (6:31pm), Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne (6:31pm) and Martin Zaiter.

1. OPENING MEETING

The Lord Mayor, Councillor Steven Issa, opened the meeting at 6.30pm.

2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

Note: Councillor Pandey and Councillor Wearne arrived at 6:30pm during the webcasting announcement.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 11 October 2021

3506

RESOLVED (Tyrrell/Esber)

That the minutes be taken as read and be accepted as a true record of the Meeting.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3507	RESOLVED (Tyrrell/Esber) That the request to attend the Ordinary Council Meeting dated 25 October 2021 via remote means submitted by the following Councillors due to personal reasons, be accepted: - Councillor Barrak - Councillor Bradley - Councillor Jefferies.

7. DECLARATIONS OF INTEREST

Councillor Barrak declared a non-pecuniary and less than significant interest in Item 17.2 – Post – Exhibition Outcomes – Draft Parramatta CBD Local Infrastructure Contributions Plan 2021 being that he owns property that adjoins the area being considered. He retired from the meeting during debate and voting on the matter.

Councillor Pandey declared a non-pecuniary but significant interest in Item 17.1 – Gateway Request – Planning Proposal at 12-12A, 14 & 14B Mons Road, Westmead (Westmead Private Hospital) being that he is a member of the Sydney Central City Planning Panel that had previously considered the matter. He retired from the meeting during debate and voting on the matter.

Councillor Pandey declared a non-pecuniary but significant interest in Item 17.3 – Post–Exhibition Outcomes – Planning Proposal for land at 163 -165 George Street and 1 Purchase Street, Parramatta (St Ioannis Greek Orthodox Church) being that he is a member of the Sydney Central City Planning Panel that had previously considered the matter. He retired from the meeting during debate and voting on the matter.

Councillor Pandey declared a non-pecuniary but significant interest in Item 17.4 – Post – Exhibition Outcomes –Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 14-16 Hill Road, Sydney Olympic Park (Sekisui site) being that he is a member of the Sydney Central City Planning Panel that had previously considered the matter. He retired from the meeting during debate and voting on the matter.

Councillor Zaiter declared a non-pecuniary but significant interest in Item 17.1 – Gateway Request – Planning Proposal at 12-12A, 14 & 14B Mons Road, Westmead (Westmead Private Hospital) being that he is a member of the Sydney Central City Planning Panel that had previously considered the matter. He retired from the meeting during debate and voting on the matter.

Councillor Zaiter declared a non-pecuniary but significant interest in Item 17.3 – Post – Exhibition Outcomes – Planning Proposal for land at 163 -165 George Street and 1 Purchase Street, Parramatta (St Ioannis Greek Orthodox Church) being that he is a member of the Sydney Central City Planning Panel that had previously considered the matter. He retired from the meeting during debate and voting on the matter.

Note: Councillor Davis arrived at 6:32pm during Declarations of Interest.

8. Minutes of the Lord Mayor

8.1

SUBJECT Community Christmas Celebration - Honouring Frontline Services Charity Partner

REFERENCE F2019/03630 - D08281037

REPORT OF Lord Mayor, Councillor Steven Issa

3508

RESOLVED (Issa/Tyrrell)

(a) That Council note the Lord Mayor’s annual Christmas event will this year be the ‘Lord Mayor’s Community Christmas Celebration – Honouring Frontline Services’ to honour the City’s frontline and community services for their work throughout the COVID-19 pandemic.

(b) Further, that Council donates $10,000 to Ward Angels as the chosen event Charity Partner, in recognition of their work supporting sick children and their families.

Note:

1. Councillor Wearne left the Chamber at 6:37pm during the consideration of Item 8.1.

2. Councillor Barrak arrived at 6:41pm during the consideration of Item 8.1.

8.2

SUBJECT i4Give Day Fete

REFERENCE F2019/03630 - D08281120

REPORT OF Lord Mayor, Councillor Steven Issa

3509

RESOLVED (Issa/Zaiter)

(a) That Council deliver an i4give Day fete in Prince Alfred Square each year on the first Saturday in February, after 1 February, commencing with Saturday 5 February 2022.

(b) That Council contribute $65,000 per year for three years to the delivery of this event.

(d) That Council write to the State and Federal Governments to seek matched funding contributions for this event.

(e) Further, that any contribution from the State or Federal Government reduce Council’s financial contribution to the event by that amount.

8.3

SUBJECT NSW Government's Alfresco Restart Package

REFERENCE F2019/03630 - D08281395

REPORT OF Lord Mayor, Councillor Steven Issa

3510

RESOLVED (Issa/Tyrrell)

(a) That Council note the NSW Government’s recent announcement of the Alfresco Restart Package, including the Festival of Place grant opportunities, to support local councils and communities in their COVID-19 recovery efforts.

(b) Further, that Council identifies initiatives, activations and events that could be funded and delivered through these grant opportunities, applying accordingly, to help our businesses and communities recover from the pandemic.

8.4

SUBJECT 2023 FIFA Women's World Cup

REFERENCE F2019/03630 - D08282243

REPORT OF Lord Mayor, Councillor Steven Issa

3511

RESOLVED (Issa/Wilson)

(a) That Council note the 2023 FIFA Women’s World Cup will be jointly hosted by Australia and New Zealand and is scheduled to take place from 20 July to 20 August 2023.

(b) That Council write to Football Australia to explore opportunities for City of Parramatta facilities to be utilised as training / preparation facilities for the 2023 FIFA Women’s World Cup.

Note: Councillor Wearne returned to the Chamber at 6:46pm during the consideration of Item 8.4.

9. Public Forum

9.1

SUBJECT PUBLIC FORUM 1: Item 11.1 - Rescission Motion - Item 16.1 - Naming of 5 Parramatta Square

REFERENCE F2021/00521 - D08278767

FROM Darryn Capes-Davis

Lord Mayor I thank you for the opportunity to speak in this public forum on Item 11.1, the rescission motion for Naming of 5 Parramatta Square. I support the rescission motion as the recommended name of Phive is not in the community interest.

As a local resident of City of Parramatta, I find that the process which has taken place to find a name has been difficult to follow. As noted in the report to Council for 9th August Council meeting, and I quote, “In general, community sentiment for both name options was negative. Respondents were disappointed with the limited naming options presented and a lack of names that either recognised Aboriginal heritage, that were ‘inspirational’, or unique to Parramatta.”

Following on consultants were engaged to bring more names back to council, but there is no sign of any cultural research applied to find a name of Aboriginal Heritage or language, nor a call to request feedback from the community as to what they find inspirational. It would seem that all the consultants have done is to make a poor name to look good, being the least poor of a poor bunch of additional names.

I will respond briefly to opposition to The Civic or Civic Place. Being the municipal heart of Parramatta, having a universally recognised name for 5 Parramatta Square which incorporates Civic is very sound. As noted by supporters of Civic during debate, we have the Sydney Opera House and Sydney Harbour Bridge, both eponymous to their function.

Lord Mayor I share with you and Councillors for consideration alternative names that could be considered. These are an example of what may be returned with a city-wide community competition for seeking a name for 5 Parramatta Square.

I understand the Dharug word for belonging is Mirrung, a very suitable name for a building bringing all people, including first nations, to the heart of Parramatta. Also, the phonetics of this Dharug word suggests the shimmering prismatic characteristic of 5 Parramatta Square.

Another consideration is to honour Parramatta’s forgotten architect, James Houison. James was architect builder of many buildings during mid-19th century Parramatta including Parramatta Goal, All Saints Anglican and additions to St Johns which was in disrepair at the time. James was elected to Parramatta’s first district council in 1844 to widespread applaud. James, as water commissioner, advocated for a clean water supply for Parramatta, resulting in the construction of Hunts Creek Dam forming Lake Parramatta.

Lord Mayor, the recommended name of ‘Phive’ has no cultural or heritage connection with Parramatta, and will be a confusing name for the culturally diverse population of our great city. Moreover, the process which resulted in the poor recommendation has resulted from limited consultation and limited research to Parramatta’s rich culture and heritage.

Lord Mayor, I urge that you and Councillors support the rescission motion, and instead seek wide feedback from the 230,000 residents in Parramatta LGA, and support calls to undertake a community competition to name 5 Parramatta Square.

STAFF RESPONSE

No staff response is provided.

9.2

SUBJECT PUBLIC FORUM 2: Item 17.4: Planning Proposal - Draft Development Control Plan & Draft Planning Agreement at 14-16 Hill Road, Sydney Olympic Park

REFERENCE F2021/00521 - D08278818

FROMT Aaron Sutherland, Director, Sutherland & Associates Planning

Dear Lord Mayor and Councillors,

I wish to speak before you this evening on behalf of Sekisui House in relation to Item 17.4 which is the Planning Proposal, Draft Development Control Plan & Draft Planning Agreement at 14-16 Hill Road, Sydney Olympic Park. My name is Aaron Sutherland and I am the consultant town planner for the project and have worked with Council staff for 4 years in relation to this project.

We thank the staff for their efforts and commend their recommendation to you. I also make the following important points:

1. The Planning Proposal does not seek any increase in floor space, and therefore there is no increase in infrastructure demand associated with the proposal. The Proposal only seeks to redistribute the existing floor space on the site.

2. The redistribution of floor space is critically important because it facilitates the provision of a public transport corridor through the site for the Parramatta Light Rail Stage 2. Without this Planning Proposal, the light rail cannot proceed and so it is of paramount importance that this Planning Proposal is approved in order to future proof light rail for the residents of Parramatta local government area.

3. The redistribution of floor space facilitates a significant increase in public open space on the site from a total of 18,800sqm to 32,295sqm, including an increase to the dedicated foreshore park from 12,880sqm to 19,970sqm.

4. A Voluntary Planning Agreement with a total value of $20,000,000, notwithstanding that there is no increase in floor space.

The Planning Proposal delivers an optimal site layout and arrangement of buildings and open space, as well as critically important public infrastructure.

STAFF RESPONSE

No staff response is provided.

10. Petitions

10.1

SUBJECT Development at 44-46 Wattle Street, Rydalmere, NSW 2116

REFERENCE DA/860/2021

FROM Councillor Garrard

A petition signed by the public was tabled at the Council Meeting and reads:

“We are writing to oppose the Development Application (DA/860/2021) on 44-46 Wattle Street, Rydalmere, 2216. After carefully reading and considering all the facts and findings on the attached letter from Peter Chirgwin and the cover letter, we do agree with the issues and risks listed. Having lived here for numerous years we hope the Council can object to this application proposal for the health and safety of all residents in the area.”

3512

RESOLVED (Garrard/Esber)

That the petition be received and copy of the petition be circulated to all Councillors.

	Matter of Urgency
3513	RESOLVED (Garrard/Tyrrell) That a procedural motion be granted to allow consideration of a matter of urgency in relation to the process of managing submissions received on development applications. The Lord Mayor ruled the matter urgent.
	MOTION (Garrard/Davis) That a report be brought to the 22 November 2021 Council Meeting investigating ways to inform residents of the process to support or oppose development applications and planning proposals.
	AMENDMENT (Bradley/Barrak) That a report be brought to the 22 November 2021 Council Meeting investigating ways to inform residents of the process to support or oppose development applications and planning proposals, particularly in respect to only counting unique submissions. The amendment moved by Councillor Bradley and seconded by Councillor Barrak on being put was declared LOST. The motion moved by Councillor Garrard and seconded by Councillor Davis on being put was declared CARRIED.
3514	RESOLVED (Garrard/Davis) That a report be brought to the 22 November 2021 Council Meeting investigating ways to inform residents of the process to support or oppose development applications and planning proposals.

11. Rescission Motions

11.1

SUBJECT NOTICE OF MOTION OF RESCISSION: Item 16.1 - Naming 5 Parramatta Square

REFERENCE F2021/00521 - D08267072

REPORT OF Councillor Dwyer

MOTION (Dwyer/Zaiter)

That the resolution of the Council held on 11 October 2021 in relation to Item 16.1 – Naming 5 Parramatta Square, namely:

(a) That Council name the 5 Parramatta Square building “Phive (Parramatta Hive)”.

(b) Further, that Council secure the necessary registrations for the approved name.

be and is hereby rescinded.

The rescission motion moved by Councillor Dwyer and seconded by Councillor Zaiter on being put was declared LOST.

12. Fair

12.1

SUBJECT FOR APPROVAL: Chief Executive Officer Delegations associated with the 2021 Local Government Elections (Deferred Item)

REFERENCE F2021/00521 - D08160786

REPORT OF Governance Manager

3515

RESOLVED (Tyrrell/Esber)

(a) That Council increase the financial delegation of the Chief Executive Officer for the period from midnight Friday, 3 December 2021 until the first Council Meeting of the new term following the 2021 Local Government Elections:

i. In the case of an emergency; and

ii. Up to a maximum of 1% of General Revenue (ie. $1.46M), noting this is consistent with the expenditure limits imposed on councils during the caretaker period.

(b) Further, that in the event that the Chief Executive Officer is required to deal with urgent business of the Council during this period, details of all business dealt with under this delegation be reported to the first available Council Meeting of the new term.

Note: The Lord Mayor vacated the Chair at 7:36pm after the consideration of Item 12.1. The Deputy Lord Mayor assumed the Chair.

12.2

SUBJECT FOR APPROVAL: Grants and Donations Policy and 2022 Community Grants - Annual Round

REFERENCE F2021/00521 - D08226515

REPORT OF Community Grants Officer

3516

RESOLVED (Esber/Zaiter)

(a) That Council adopt the revised Grants and Donations Policy (Attachment 1).

(b) That Council adopt the terms of reference for the Councillor Grants Committee (Attachment 2).

(c) That the annual application round of the 2022 Community Grants proceed with the categories as defined in Attachment 3, and the proposed timeframes identified in this report, which includes the application closing date being at 4pm, Monday 7 March 2022.

(d) That the 2022 Community Grants round is administered according to the Grants and Donations Policy, including outcomes of the assessment process being presented to the Councillor Grants Committee in April 2022 and recommendations being presented to Council in May 2022.

(e) That Council endorses the changes to the Representative Sports Grant category detailed in paragraph 17 of this report.

(f) Further, that Council notes that the Representative Sports Grant category will accept applications at any time, and that the closing dates for the Quarterly Grants categories (Small Grants and Sport and Recreation Grants) be 4pm on the following dates:

i. 2 February 2022

ii. 4 May 2022

iii. 3 August 2022

iv. 2 November 2022.

12.3	SUBJECT FOR APPROVAL: Presentation of the Audited 2020-2021 Annual Financial Statements REFERENCE F2019/04433 - D07809617 REPORT OF Chief Financial Officer
3517	RESOLVED (Zaiter/Wearne) (a) That Council authorise the Lord Mayor, Deputy Lord Mayor, Chief Executive Officer and Responsible Accounting Officer to sign the following: 1. 2020-2021 General Purpose Financial Statements – Statement by Councillors and Management; 2. 2020-2021 Special Purpose Financial Statements – Statement by Councillors and Management (b) That Council receive the Auditor’s Report on the 2020-2021 Annual Financial Statements. (c) Further, that Council authorise the release of the audited 2020-2021 Annual Financial Statements to the Office of Local Government and for public exhibition.
	Note: A presentation on the Audited 2020-2021 Annual Financial Statements was provided by Ms Nirupama Mani from the Audit Office of NSW.
	Note: 1. The Lord Mayor resumed the Chair at 7:38pm during the consideration of Item 12.3 2. Councillor Wilson left the Chamber at 7:37pm and returned at 7:42pm during the consideration of Item 12.3. 3. Councillor Esber left the Chamber at 7:40pm during the consideration of Item 12.3. 4. Councillor Davis left the Chamber at 7:40pm and returned at 7:42pm during the consideration of Item 12.3.

12.4

SUBJECT FOR APPROVAL: Financial Impact to the 2021-2022 Annual Budget

REFERENCE F2021/00521 - D08257355

REPORT OF Chief Financial Officer; Executive Director

3518

RESOLVED (Tyrrell/Zaiter)

(a) That Council note the September 2021 Quarterly Budget Review Statement (QBRS) will be presented to the Council in November 2021, during the caretaker period.

(b) That Council note the Net Operating Result for the first quarter to September 2021, set out in this this report.

(c) Further, that Council approve the revised Net Operating Budget for the 2021/22 financial year (Attachment 1) summarized in this report, including the revised a Net Operating Loss of $6.9m.

13. Accessible

Nil

14. Green

14.1

SUBJECT FOR APPROVAL: George Kendall Riverside Park - Approval of Final Concept Design (NSW DPIE Project)

REFERENCE F2021/00521 - D08233797

REPORT OF Manager Open Space and Natural Resources

3519

RESOLVED (Tyrrell/Zaiter)

(a) That Council endorses the George Kendall Riverside Park 100% Concept Design (Attachment 2) prepared by the NSW Department of Planning, Industry and Environment (Department) under the Parks for People Program.

(b) Further, that Council notes that the Department will continue to proceed with delivery of park upgrade works (including detail design, procurement and construction) in accordance with the 100% Concept Design Implementation Plan (refer to Sheet SK18 of Attachment 2) and the Project Delivery Agreement (Attachment 1).

15. Welcoming

Nil

16. Thriving

16.1

SUBJECT FOR APPROVAL: Hill Road Precinct, Sydney Olympic Park Stage 2 Naming Proposal

REFERENCE F2021/00521 - D08224962

REPORT OF Senior Project Officer Place Services

3520

RESOLVED (Garrard/Tyrrell)

(a) That Council endorse the proposed names for five (5) new roads within the development precinct at 14-16 Hill Road, Sydney Olympic Park. The names for new road infrastructure and their location are illustrated in the Precinct Plan (see Attachment 1) and the table below and include:

Name	Suffix
Guwali	Street
Mangrove
Sea Rush
Shearwater	Crescent
Sanctuary	Boulevard

(b) Further, that these names be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

Note: Councillor Esber returned to the Chamber at 7:43pm during the consideration of Item 16.1.

Note:

1. Councillor Pandey declared a non-pecuniary but significant interest in Item 17.1 and left the Chamber at 7:44pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

2. Councillor Zaiter declared a non-pecuniary but significant interest in Item 17.1 and left the Chamber at 7:44pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

17. Innovative

17.1

SUBJECT FOR APPROVAL: Gateway Request - Planning Proposal at 12-12A, 14 & 14B Mons Road, WESTMEAD (Westmead Private Hospital)

REFERENCE F2021/00521 - D08238536

APPLICANT/S Willowtree Planning

OWNERS Alpha Westmead Private Hospital Pty Ltd

REPORT OF Project Officer Land Use

3521

RESOLVED (Esber/Garrard)

(a) That Council approve, for the purposes of seeking a Gateway Determination, the Planning Proposal attached to the LPP report at Attachment 1 for land at 12-12A, 14 & 14B Mons Road, Westmead, which seeks to amend the Parramatta Local Environmental Plan 2011 to:

i. Increase the floor space ratio control (FSR) from 1.5:1 to 2:1; and

ii. Increase the height of building control (HOB) from 12m to 68m for the south eastern portion of the site and from 12m to 18m for the remainder of the site.

(b) That Council forward the Planning Proposal to the Department of Planning, Industry and Environment with a request for a Gateway Determination.

(c) That a site-specific Development Control Plan (DCP) be prepared and reported to Council separately, prior to public exhibition with the Planning Proposal. The site-specific DCP should address, at a minimum, the following:

i. Built form and massing;

ii. Building setbacks;

iii. Flooding; and

iv. Other design controls to inform the future detailed design of the Westmead Private Hospital redevelopment.

(d) That the Chief Executive Officer be delegated authority to negotiate a Planning Agreement on behalf of Council in addition to any development contributions payable, and that the outcome of negotiations be reported back to Council prior to its concurrent exhibition with the Planning Proposal and DCP.

(e) That Council advise the Department of Planning, Industry and Environment that the Chief Executive Officer will be exercising the plan-making delegations for this Planning Proposal as authorised by Council.

(f) That Council authorise the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

(g) Further, that Council note the Local Planning Panel’s advice to Council is in support of the Planning Proposal (refer to Attachment 1), which is consistent with the Council Officer’s recommendation in the report.

DIVISION A division was called, the result being:-

AYES: Councillors Barrak, Dwyer, Davis, Esber, Issa, Jefferies, Prociv, Tyrrell and Wearne

NOES: Councillors Bradley and Wilson

Councillor Garrard left the meeting at 7:47pm during the consideration of Item 17.1.

Note: Councillor Pandey and Councillor Zaiter returned to the Chamber at 7:51pm after the to consideration of Item 17.1.

Note: Councillor Barrak declared a non-pecuniary and less than significant interest in Item 17.2 and left the Chamber at 7:51pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

17.2

SUBJECT FOR APPROVAL: Post-Exhibition Outcomes - Draft Parramatta CBD Local Infrastructure Contributions Plan 2021

REFERENCE F2019/04041 - D08188808

REPORT OF Project Officer Land Use

MOTION (Esber/Tyrrell)

(a) That Council receives and notes the submissions made during the public exhibition of the “Draft Parramatta CBD Local Infrastructure Contributions Plan 2021” (Draft Plan) and the Council officer response (as provided in the submissions summary table at Attachment 1).

(b) That Council approve the Draft Plan at Attachment 2, noting changes made to the Draft Plan in response to submissions received and further technical changes made by Council staff in the post-exhibition phase.

(c) That Council submit the Draft Plan to the Department of Planning, Industry and Environment with a request that the Minister for Planning and Public Spaces amend the clause 25K of the Environmental Planning and Assessment Regulation 2000 to allow for the higher contributions rates envisaged under the Draft Plan, including a copy of the Justification Report on the increased contributions rates provided at Attachment 3.

(d) That Council approve the Draft Plan to formally come into effect within 8 weeks from the date the Minister amends clause 25K of the Environmental Planning and Assessment Regulation 2000 to allow sufficient time to incorporate the final Plan in Council’s systems and processes.

(e) That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during finalisation of the Draft Plan.

(f) Further, that Council notes the information provided at Attachment 6, which has been prepared in response to a request for information regarding various infrastructure funding matters raised in the Council resolution of 22 March 2021.

Procedural Motion

3522

RESOLVED (Issa/Garrard)

That the meeting be adjourned for five (5) minutes.

Note: The meeting was adjourned at 7:53pm for a short recess.

Procedural Motion

3523

RESOLVED (Issa/Tyrrell)

That the meeting resume.

The meeting resumed at 8:01pm with the following Councillors in attendance: The Lord Mayor, Councillor Steven Issa and Councillors Bob Dwyer, Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

Note: Councillor Barrak declared a non-pecuniary and less than significant interest in Item 17.2 and left the Chamber at 8:01pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

17.2

SUBJECT FOR APPROVAL: Post-Exhibition Outcomes - Draft Parramatta CBD Local Infrastructure Contributions Plan 2021

REFERENCE F2019/04041 - D08188808

REPORT OF Project Officer Land Use

3524

RESOLVED (Esber/Tyrrell)

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell, Wearne, Wilson and Zaiter

NOES: Nil

Note: Councillor Barrak returned to the Chamber at 8:03pm after the consideration of Item 17.3.

Note:

1. Councillor Pandey declared a non-pecuniary but significant interest in Item 17.3 and left the Chamber at 8:03pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

2. Councillor Zaiter declared a non-pecuniary but significant interest in Item 17.3 and left the Chamber at 8:03pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

17.3	SUBJECT FOR APPROVAL: Post-Exhibition Outcomes - Planning Proposal for land at 163 – 165 George Street and 1 Purchase Street, Parramatta (St Ioannis Greek Orthodox Church) REFERENCE RZ/3/2018 - D08206667 REPORT OF Project Officer Land Use
	MOTION (Tyrrell/Garrard) (a) That Council notes the submissions made to the public exhibition of the Planning Proposal at 163-165 George Street and 1 Purchase Street, Parramatta, namely: i. One community submission in support of the proposal. ii. One State agency submission and supplementary responses objecting to the proposal (Transport for NSW). iii. One State agency submission which did not object to the proposal, but did request additional work (Heritage NSW). (b) That Council approve for finalisation, the Planning Proposal for land at 163-165 George Street and 1 Purchase Street, Parramatta (provided at Attachment 1) which amends Parramatta Local Environmental Plan (LEP) 2011 as follows: i. Amend the Height of Buildings Map from RL14m to RL21m only on the part of the site on which the proposed Cathedral is to be built, and insert provisions such that the Height of Buildings control for the part of the site with a mapped height of RL21m can be exceeded for the purposes of a steeple or similar, but only subject to certain conditions; and ii. Amend Schedule 1 subclause 10 of the Parramatta LEP 2011 to include an additional permitted use for public car parking subject to ensuring that there is no vehicular access to this car park from George Street. (c) That in the event the Department of Planning, Industry and Environment (DPIE) advise Council that the proposed requirement for the public car park to only be accessed from Purchase Street cannot be included in the amendment without re-exhibition of the Planning Proposal, Council shall:- i. Advise DPIE that the amendment should proceed to be finalised without the Purchase Street access requirement being included; and ii. Delegate responsibility to the Chief Executive Officer to immediately prepare and endorse for exhibition a Draft Development Control Plan amendment that mandates that all access for the public car park be from Purchase Street. The exhibition outcomes should be reported to Council to allow Council to endorse the finalisation of the Draft Development Control Plan amendment. (d) That Council submit the Planning Proposal to the Department of Planning, Industry and Environment for finalisation. (e) That Council note the Local Planning Panel’s advice (refer to Attachment 2) is consistent with the Council Officer’s recommendation in this report. (f) Further, that Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process.
	AMENDMENT (Prociv/Wearne) That Council defer consideration of this matter for a Traffic Study. The amendment moved by Councillor Prociv and seconded by Councillor Wearne on being put was declared LOST. DIVISION A division was called, the result being:- AYES: Councillors Bradley, Davis, Prociv and Wearne NOES: Councillors Barrak, Dwyer, Esber, Garrard, Issa, Jefferies, Tyrrell and Wilson The motion moved by Councillor Tyrrell and seconded by Councillor Garrard on being put was declared CARRIED. DIVISION A division was called, the result being:- AYES: Councillors Barrak, Dwyer, Esber, Garrard, Issa, Jefferies, Tyrrell, Wearne and Wilson NOES: Councillors Bradley, Davis and Prociv
3526	RESOLVED (Tyrrell/Garrard) (a) That Council notes the submissions made to the public exhibition of the Planning Proposal at 163-165 George Street and 1 Purchase Street, Parramatta, namely: i. One community submission in support of the proposal. ii. One State agency submission and supplementary responses objecting to the proposal (Transport for NSW). iii. One State agency submission which did not object to the proposal, but did request additional work (Heritage NSW). (b) That Council approve for finalisation, the Planning Proposal for land at 163-165 George Street and 1 Purchase Street, Parramatta (provided at Attachment 1) which amends Parramatta Local Environmental Plan (LEP) 2011 as follows: i. Amend the Height of Buildings Map from RL14m to RL21m only on the part of the site on which the proposed Cathedral is to be built, and insert provisions such that the Height of Buildings control for the part of the site with a mapped height of RL21m can be exceeded for the purposes of a steeple or similar, but only subject to certain conditions; and ii. Amend Schedule 1 subclause 10 of the Parramatta LEP 2011 to include an additional permitted use for public car parking subject to ensuring that there is no vehicular access to this car park from George Street. (c) That in the event the Department of Planning, Industry and Environment (DPIE) advise Council that the proposed requirement for the public car park to only be accessed from Purchase Street cannot be included in the amendment without re-exhibition of the Planning Proposal, Council shall:- i. Advise DPIE that the amendment should proceed to be finalised without the Purchase Street access requirement being included; and ii. Delegate responsibility to the Chief Executive Officer to immediately prepare and endorse for exhibition a Draft Development Control Plan amendment that mandates that all access for the public car park be from Purchase Street. The exhibition outcomes should be reported to Council to allow Council to endorse the finalisation of the Draft Development Control Plan amendment. (d) That Council submit the Planning Proposal to the Department of Planning, Industry and Environment for finalisation. (e) That Council note the Local Planning Panel’s advice (refer to Attachment 2) is consistent with the Council Officer’s recommendation in this report. (f) Further, that Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process.
	Note: Councillor Garrard left the Chamber at 8:09pm and returned at 8:09pm during the consideration of Item 17.3.

Note: Councillor Zaiter returned to the Chamber at 8:11pm after the consideration of Item 17.3.

Note: Councillor Pandey declared a non-pecuniary but significant interest in Item 17.4 and left the Chamber at 8:03pm prior to the consideration of the matter. He was not present in the Chamber for the consideration nor vote thereon.

17.4

SUBJECT FOR APPROVAL: Post-Exhibition Outcomes - Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 14-16 Hill Road, Sydney Olympic Park (Sekisui site)

REFERENCE F2021/00521 - D08227180

APPLICANT/S Sekisui House Pty Ltd; Sutherland & Associates Planning

OWNERS SH HOMEBUSH PENINSULA PTY LTD

REPORT OF Project Officer Land Use

3527

RESOLVED (Tyrrell/Garrard)

(a) That Council receives and notes the submissions received as summarised at Attachment 1, during the public exhibition.

(b) That Council note the Local Planning Panel’s advice to Council is in support of the Planning Proposal (refer to Attachment 2), which is consistent with the Council Officer’s recommendation in the report.

(c) That Council approve for finalisation the Planning Proposal at Attachment 3, that seeks to amend Auburn Local Environmental Plan (LEP) 2010 (or the Harmonised Parramatta LEP 2021 if notified) as follows:

i. Increasing the RE1 Public Recreation zone with a reduction in the R4 High Density Residential zone and introduction of the B4 Mixed Use zone at the north-eastern corner of the site.

ii. Amending the Height of Buildings Map to provide a range of heights across the site from 44m to 134m (up to 40 storeys).

iii. Amending the FSR map to provide individual FSRs for the development parcels to reflect the previously approved gross floor area (GFA) of 188,800sqm.

iv. Amending the Land Reservation Acquisition Map to reflect the larger RE1 Public Recreation area and exclude the foreshore wharf from public acquisition to facilitate its refurbishment and operation as a café under the existing community title.

v. Introducing an additional local provision under Part 6 of the LEP to cap the overall floor space to a maximum of 188,800sqm and limit the amount of retail floor space to a maximum of 2,000sqm.

vi. Introducing an additional permitted use (APU) under Schedule 1 of the LEP to permit ‘food and drink premises’ as a permissible use in the RE1 Public Recreation zone where the café is to be located within the site.

(d) That Council forward the Planning Proposal to the Department of Planning, Industry and Environment for finalisation, but request the final notification of the LEP Amendment only be undertaken once Council confirms that the Planning Agreement has been signed, entered into and registered on the land title.

(e) That Council approve for finalisation the Draft Amendment to Wentworth Point Development Control Plan 2014 at Attachment 4.

(f) That Council execute the Planning Agreement at Attachment 5 and the Chief Executive Officer be authorised to sign the Planning Agreement on behalf of Council.

(g) Further, that Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan finalisation process, relating to the Planning Proposal, site-specific Development Control Plan and Planning Agreement.

DIVISION A division was called, the result being:-

AYES: Councillors Dwyer, Esber, Garrard, Issa, Jefferies, Tyrrell and Zaiter

NOES: Councillors Barrak, Bradley, Davis, Prociv, Wearne and Wilson

Note:

1. Councillor Dwyer left the Chamber at 8:13pm and returned to the Chamber at 8:13pm during the consideration of Item 17.4.

2. Councillor Wilson left the Chamber at 8:15pm and returned to the Chamber at 8:17pm during the consideration of Item 17.4.

Note: Councillor Pandey returned to the Chamber at 8:35pm after the consideration of Item 18.1.

18. Notices of Motion

18.1	SUBJECT NOTICE OF MOTION: Support for Strong Climate Action REFERENCE F2021/00521 - D08265555 FROM Councillor Bradley
	MOTION (Bradley/Esber) (a) That Council note that: 1. The warning from the United Nations’ Intergovernmental Panel on Climate Change (IPCC) in its recent AR6 report that there is a narrowing window of opportunity to prevent catastrophic climate change. 2. This report provides unequivocal scientific evidence that since the pre-industrial era, “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2,000 years.” 3. Council needs to reduce its emissions more for its community and its own operations in light of the latest IPCC science on keeping increased temperature below a dangerous 2°C and preferably below 1.5°C as agreed at the Paris climate conference. 4. In the United Nations’ Sustainable Development Goals 2020 report, Australia ranked last of the 165 OECD nations in regard to its climate policies and action. 5. Based on the IPCC’s carbon budgets, Australia’s Climate Council is urging Australia to achieve net zero emissions by 2035 and 75% emissions reduction by 2030 based on 2005 level. 6. One of the world’s leading conservative climate change economists Sir Nicholas Stern estimated the annual cost of action on climate change to be around 1-2% of GDP by 2050, compared to inaction which was projected to cost 5-20% of GDP by 2050. (Stern Review – www.hm-treasury.gov.uk) 7. Australia has an abundance of low-cost renewable energy resources and can prosper from this competitive advantage to meet growing global demand for zero-emissions products. (b) Further, that Council: 1. Acknowledge the leadership of the Treasurer Matt Kean in substantially increasing renewable energy generation, ongoing jobs and grid stability, as well as announcing a 50% emissions reduction by 2030 target (Kean says his Net Zero Plan will “turn NSW into an energy and economic superpower”). 2. Commit to at least a 40% emissions reduction target by 2030 for Council’s operations, based on our 2015 level. 3. Request the federal Member for Parramatta to support the Community Protection Pledge to keep residents safe from worsening extreme weather. 4. Write to the Prime Minister Scott Morrison requesting that he take commitments for a significantly increased 2030 emissions cut and for net zero emissions before 2050 to COP26, the UN Climate Change Conference in November 2021.
	AMENDMENT (Zaiter/Wilson) (a) That Council note that: 1. The warning from the United Nations’ Intergovernmental Panel on Climate Change (IPCC) in its recent AR6 report that there is a narrowing window of opportunity to prevent catastrophic climate change. 2. This report provides unequivocal scientific evidence that since the pre-industrial era, “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2,000 years.” 3. Council needs to reduce its emissions more for its community and its own operations in light of the latest IPCC science on keeping increased temperature below a dangerous 2°C and preferably below 1.5°C as agreed at the Paris climate conference. 4. In the United Nations’ Sustainable Development Goals 2020 report, Australia ranked last of the 165 OECD nations in regard to its climate policies and action. 5. Based on the IPCC’s carbon budgets, Australia’s Climate Council is urging Australia to achieve net zero emissions by 2035 and 75% emissions reduction by 2030 based on 2005 level. 6. One of the world’s leading conservative climate change economists Sir Nicholas Stern estimated the annual cost of action on climate change to be around 1-2% of GDP by 2050, compared to inaction which was projected to cost 5-20% of GDP by 2050. (Stern Review – www.hm-treasury.gov.uk) 7. Australia has an abundance of low-cost renewable energy resources and can prosper from this competitive advantage to meet growing global demand for zero-emissions products. (b) Further, that: 1. Council acknowledge the leadership of the Treasurer Matt Kean in substantially increasing renewable energy generation, ongoing jobs and grid stability, as well as announcing a 50% emissions reduction by 2030 target (Kean says his Net Zero Plan will “turn NSW into an energy and economic superpower”). 2. A report be provided to the new term of Council on the cost to achieve a 40% emissions reduction target by 2030 for Council’s operations, based on our 2015 levels. 3. Council request the federal Member for Parramatta to support the Community Protection Pledge to keep residents safe from worsening extreme weather. The amendment moved by Councillor Zaiter and seconded by Councillor Wilson on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Zaiter and seconded by Councillor Wilson on being put was declared CARRIED.
3528	RESOLVED (Zaiter/Wilson) (a) That Council note that: 1. The warning from the United Nations’ Intergovernmental Panel on Climate Change (IPCC) in its recent AR6 report that there is a narrowing window of opportunity to prevent catastrophic climate change. 2. This report provides unequivocal scientific evidence that since the pre-industrial era, “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2,000 years.” 3. Council needs to reduce its emissions more for its community and its own operations in light of the latest IPCC science on keeping increased temperature below a dangerous 2°C and preferably below 1.5°C as agreed at the Paris climate conference. 4. In the United Nations’ Sustainable Development Goals 2020 report, Australia ranked last of the 165 OECD nations in regard to its climate policies and action. 5. Based on the IPCC’s carbon budgets, Australia’s Climate Council is urging Australia to achieve net zero emissions by 2035 and 75% emissions reduction by 2030 based on 2005 level. 6. One of the world’s leading conservative climate change economists Sir Nicholas Stern estimated the annual cost of action on climate change to be around 1-2% of GDP by 2050, compared to inaction which was projected to cost 5-20% of GDP by 2050. (Stern Review – www.hm-treasury.gov.uk) 7. Australia has an abundance of low-cost renewable energy resources and can prosper from this competitive advantage to meet growing global demand for zero-emissions products. (b) Further, that: 1. Council acknowledge the leadership of the Treasurer Matt Kean in substantially increasing renewable energy generation, ongoing jobs and grid stability, as well as announcing a 50% emissions reduction by 2030 target (Kean says his Net Zero Plan will “turn NSW into an energy and economic superpower”). 2. A report be provided to the new term of Council on the cost to achieve a 40% emissions reduction target by 2030 for Council’s operations, based on our 2015 levels. 3. Council request the federal Member for Parramatta to support the Community Protection Pledge to keep residents safe from worsening extreme weather. Note: A Notice of Motion of Rescission signed by Councillors Bradley, Prociv and Davis was lodged after the close of the meeting in relation to this matter.
	Note: 1. Councillor Tyrrell left the Chamber at 8:36pm and returned to the Chamber at 8:38pm during the consideration of Item 18.1. 2. Councillor Garrard left the Chamber at 8:36pm and returned to the Chamber at 8:42pm during the consideration of Item 18.1. 3. Councillor Wilson left the Chamber at 8:37pm and returned to the Chamber at 8:38pm during the consideration of Item 18.1. 4. Councillor Esber left the Chamber at 8:37pm and returned to the Chamber at 8:40pm during the consideration of Item 18.1

18.2

SUBJECT NOTICE OF MOTION: Greater Sydney Parklands Trust Bill

REFERENCE F2021/00521 - D08265956

FROM Councillor Davis

3529

RESOLVED (Davis/Pandey)

That Council:

1. Notes that the Draft Exposure Bill: Greater Sydney Parklands Trust Bill was released on 1 October and the NSW Government is seeking feedback until 29 October 2021;

2. Makes a Council submission on the Greater Sydney Parklands that includes, but is not limited to the following –

a) Support for the establishment of a Green-Blue Grid Committee to advocate for a long-term vision and outcome of quality parklands across Greater Sydney, particularly connectivity of green corridors and public access to open space.

b) Request further details regarding governance, including but not limited to, the consultation and engagement framework and establishment of community trustee boards. That consideration be given to establishing a specific Community Trustee Board for Parramatta Park (rather than a group that covers a number of different parklands) and that a Council representative be appointed to that Board.

c) Request further details regarding the terms & conditions upon which the Minister may grant medium and long-term leases, licenses and easements.

d) Request further details regarding the surrender of Greater Sydney Parklands Trust estate land (a) for a public purpose, or (b) as a public road.

e) Clarify the process by which supplementary land is determined and any arrangements that would be established

3. Use Council’s social media platforms and Council’s website to advise the community about the proposed changes of the management of Parramatta Park under the proposed Greater Sydney Parklands Bill and the opportunity to make public submissions on the “Bill”;

4. Request a two (2) week extension on the exhibition period.

Note: Councillor Tyrrell left the Chamber at 8:59pm and returned at 9:00pm during the consideration of Item 18.2.

18.3

SUBJECT NOTICE OF MOTION: Cleanliness and Safety of Parramatta CBD

REFERENCE F2021/00521 - D08265791

FROM Councillor Dwyer

3530

RESOLVED (Dwyer/Wilson)

(a) That an urgent Council report be brought to the Council Meeting which covers the reasons and/or parties responsible for the current uncleanliness and perceived safety concerns in our CBD as well as what action has or will be instigated by various responsible Departments within our Council to rectify this current unsatisfactory situation.

(b) Further, that Council liaise with NSW Police through the CitySafe Program requesting morning and afternoon patrols be undertaken in shopping centres across the Local Government Area.

18.4

SUBJECT NOTICE OF MOTION: Noise and Odour Compliance

REFERENCE F2021/00521 - D08265542

FROM Councillor Pandey

3531

RESOLVED (Pandey/Wilson)

(a) That Council note:

1. Ongoing noise and air (odour) pollution issues in parts of the Local Government Area where residential areas are immediately adjacent to industrial areas.

2. Limited ability for Council to take enforcement action in certain instances.

3. Projected growth and density in the Local Government Area.

(b) Further, that a report be brought back to Council outlining:

1. Current challenges while dealing with noise and offensive odour related compliance; and

2. Potential measures to strengthen the enforcement policy while dealing with noise and offensive odour.

Note: Councillor Prociv left the Chamber at 9:20pm and returned at 9:20pm during the consideration of Item 18.4.

18.5

SUBJECT NOTICE OF MOTION: Thank you and Welcome Back Week

REFERENCE F2021/00521 - D08265583

FROM Councillor Pandey

3532

RESOLVED (Pandey/Esber)

(a) That Council note:

1. The work of nurses, doctors, police, teachers, volunteers, members of the community, Council staff, frontline workers, cleaners among many other professions through the pandemic should be recognised.

2. Thank you week, will give us an opportunity to celebrate and thank the incredible contributions of many in our community, particularly during the past five (5) months during stay at home orders.

3. Now that businesses are reopening, we also want to support them by welcoming the community back

(b) Further, that Council run a digital and communication campaign to:

1. Acknowledge the contributions of everyone during the pandemic through a “Thank You and Welcome Back Week”.

2. Get behind the businesses and local community through the “Welcome back” campaign

Note: Councillor Esber left the Chamber at 9:23pm and returned at 9:23pm during the consideration of Item 18.5.

18.6

SUBJECT NOTICE OF MOTION: Duck Creek / Duck River and Tributaries Submerged Lands Clean Up

REFERENCE F2021/00521 - D08265609

FROM Councillor Prociv

3533

RESOLVED (Prociv/Zaiter)

That that the Lord Mayor write to the NSW Minister for Water, The Hon. Melinda Pavey MP and the NSW Minister for the Environment, The Hon. Matt Kean MP and Secretaries of their Departments requesting that agencies responsible for the cleanliness and upkeep of submerged lands remove the build up of debris and litter, including Legacy Hard Waste, from Duck River, Duck Creek and tributaries within the City of Parramatta Local Government Area.

Note: Councillor Garrard left the Chamber at 9:26pm and returned at 9:29pm during the consideration of Item 18.6.

18.7

SUBJECT NOTICE OF MOTION: Applying Acoustic Controls on Railway Line at Sydney Olympic Park

REFERENCE F2021/00521 - D08265654

FROM Councillor Prociv

3534

RESOLVED (Prociv/Wilson)

That the Lord Mayor write to the Minister for Transport and Roads, the Hon. Rob Stokes MP requesting Transport for NSW investigate and mitigate noise levels being emitted from trains in Sydney Olympic Park and WestConnex / M4 near Newington; including prolonged use of train horns from early morning until midnight, empty eight (8) carriage trains running frequently and excessive noise caused by train wheels and rails and continuous braking.

Note: Councillor Zaiter left the Chamber at 9:34pm and returned at 9:36pm during the consideration of Item 18.7.

19. Questions with Notice

19.1

SUBJECT QUESTION WITH NOTICE: Training for Council Staff and Councillors

REFERENCE F2021/00521 - D08263288

FROM Councillor Dwyer

QUESTION

Will the City of Parramatta Council be providing training to Council staff as well as existing and new Councillors starting in early 2022 about bullying and harassment in the workplace and elsewhere, similar to training currently being rolled out to politicians and staffers in NSW, Victoria and Canberra as per the attached newspaper article?

CHIEF OF STAFF RESPONSE

1. Councillors will receive training on the prevention of bullying and harassment in the workplace during the Councillor Induction Program, to commence in early 2022.

2. This training will take place over a number of sessions and will include the following topics:

o Council's Values and Vision

o Leading with Respect and Respectful Relationships

o WHS Responsibilities - Obligations to provide a respectful, safe workplace

o Code of Conduct.

3. A Working with Respect program was commenced for Council Staff in 2021 to address bullying and harassment, sexism, racism and gossip in the workplace. To date, 21 sessions have been delivered for over 410 staff in City Assets & Operations and the Leadership Group.

4. City Assets & Operations have also completed manager and supervisor 1 x 1 training and coaching sessions during September 2021 from the same service provider to improve education and understanding of workplace bullying and harassment and support cultural change.

5. Further scheduled face to face group sessions on the same topics for Community Services, Library and Theatre teams and the Customer Contact Centre have been deferred due to COVID19 restrictions and are scheduled to resume in November 2021. Remaining Directorates have committed to putting their teams through group workshops over 2022.

6. In addition, the annual compulsory online learning module on Bullying & Harassment is also in place with 87% completion as of September 2021.

19.2

SUBJECT QUESTION WITH NOTICE: Questions Taken on Notice from Council Meeting - 11 October 2021

REFERENCE F2021/00521 - D08265456

FROM Governance Manager

Item

Subject

Councillor

Question

16.2

Outdoor Dining Integration into Renewed Street Activity Policy

Esber / Wearne

Who owns the infrastructure under the road? Which “authority” do you need to seek approval from to install cabling within the conduits and infrastructure?

Does the Sydney Streets Opening Conference still exist?

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 11 OCTOBER 2021

STAFF RESPONSE

Item 16.2 – Outdoor Dining Integration into Renewed Street Activity Policy

Question from Councillor Esber / Councillor Wearne

During discussion on the motion by Councillor Esber in relation to the outdoor dining integration into renewed street activity policy, Councillor Esber asked the following question:

Who owns the infrastructure under the road? Which “authority” do you need to seek approval from to install cabling, etc?

Later in the discussion on who owns the infrastructure and cabling under the road, Councillor Wearne referred to a body comprising representatives of relevant agencies that determined the location of cabling and infrastructure in a road, and asked the following question:

Does the Sydney Streets Opening Conference still exist?

Executive Director Property & Place Response

Infrastructure Ownership under Roads

Infrastructure under roads is owned by a number of different authorities. Generally, whoever the infrastructure is servicing determines ownership, for example stormwater infrastructure is owned by Council, however if it is stormwater relates to the light rail corridor that system is owned by Transport for NSW. Other Council owned infrastructure under roads will include conduits for smart poles and footings and foundations supporting Council owned street furniture.

Service utilities such as water, electricity, gas, sewer and telecommunications each have allotted space under the road, these are owned by the relevant utility provider.

Approval to install Infrastructure under Roads

Council can install infrastructure under roads without any further authorisation if Council installs and owns the below ground conduit. If Council was to use a below ground conduit owned by another utility provider, permission would need to be granted by the owner of that utility. Most statutory utility providers have statutory powers to install their respective utilities. Normally conduits are not shared in road corridors.

Sydney Street Opening Council

The NSW Streets Opening Coordination Council (SOCC) is still active. It is a voluntary association of member organisations that have agreed to meet together for resolution of issues on a cooperative basis, respecting each member's rights and obligations in providing their respective services to the community. The objectives of the NSW SOCC are to:

· foster the safe co-ordination of underground utility works, avoid damage to other underground services, and minimise the impact of those activities on the local natural and built environment;

· establish agreed footway allocations and practices for the provision of utility services;

· minimise interference to traffic and pedestrian flow caused by road openings for the installation, operation and maintenance of utility services;

· encourage the use of agreed codes and practices for the excavation, back filling and re-instatement of roadways and footways.

Council has an active subscription with the SOCC to use its ‘I works’ capital works collaboration tool. Our subscription with the SOCC cost $5,000 per annum.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

20. CLOSED SESSION

3535

RESOLVED (Tyrrell/Garrard)

That members of the press and public be excluded from the meeting of

the Closed Session and access to the correspondence and reports

relating to the items considered during the course of the Closed

Session be withheld. This action is taken in accordance with Section

10A(s) of the Local Government Act, 1993 as the items listed come

within the following provisions:-

20.1 FOR APPROVAL: Tender 02/2021 Minor Civil Works. (D08157395) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.2 FOR APPROVAL: Tender 12/2021 Charles Street Square, Parramatta - Civil, Landscape and Building Works. (D08178409) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.3 FOR APPROVAL: Tender 30/2021 Event Security and Associated Services, Tender 29/2021 Event Waste Management Services and Tender 26/2021 Event Traffic Management Services. (D08244644) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

20.4 FOR APPROVAL: Tender 34/2021 Future Workplace Project Management Services. (D08236230) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

20.5 FOR APPROVAL: Major Project Advisory Committee Membership. (D08238622) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.6 FOR APPROVAL: Compulsory Acquisition of land at 34 Hassall Street, Parramatta. (D07922942) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret (the report contains matters affecting Council property).

20.7 FOR APPROVAL: Expression of Interest, Licence for 35 South Street, Rydalmere. (D08252757) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.8 LATE REPORT FOR APPROVAL: Lease for Food & Beverage Facility located at 5 Parramatta Square. (D08256591) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.9 LATE REPORT FOR APPROVAL: City Events and Festivals Recovery Plan 2021-2022. (D08273362) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Procedural Motion

3536

RESOLVED (Tyrrell/Esber)

That items 20.1 to 20.5 be resolved en bloc.

20.1

SUBJECT FOR APPROVAL: Tender 02/2021 Minor Civil Works

REFERENCE F2021/01303 - D08157395

REPORT OF Civil Works Manager

3537

RESOLVED (Tyrrell/Esber)

(a) That Council approve the appointment of the preferred proponents outlined in paragraph 7 for the establishment of a panel under the Minor Civil Works tender for the contract sum as outlined in paragraph 17 of this report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.2

SUBJECT FOR APPROVAL: Tender 12/2021 Charles Street Square, Parramatta - Civil, Landscape and Building Works

REFERENCE F2021/00552 - D08178409

REPORT OF Manager Capital Projects

3538

RESOLVED (Tyrrell/Esber)

(a) That Council approve appointment of the preferred proponent for the Charles Street Square Parramatta Upgrade for the contract sum as outlined in paragraph 17 of the report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.3

SUBJECT FOR APPROVAL: Tender 30/2021 Event Security and Associated Services, Tender 29/2021 Event Waste Management Services and Tender 26/2021 Event Traffic Management Services

REFERENCE F2021/00521 - D08244644

REPORT OF Event Producer

3539

RESOLVED (Tyrrell/Esber)

(a) That Council approve the appointment of the preferred proponent for Event Security Services for the contract sum as outlined in paragraph 24 i) of this report.

(b) That Council approve the appointment of the preferred proponent for Event Risk Assessment and Emergency Management Planning Services (Associated Services) for the contract sum as outlined in paragraph 24 ii) of this report.

(c) That Council approve the appointment of the preferred proponent for Event Waste Management Services for the contract sum as outlined in paragraph 25 of this report.

(d) That Council approve appointment of the preferred proponent for the provision of Event Traffic Management Services for the contract sum as outlined in paragraph 26 of this report.

(e) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(f) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.4

SUBJECT FOR APPROVAL: Tender 34/2021 Future Workplace Project Management Services

REFERENCE F2021/00521 - D08236230

REPORT OF Business Governance Officer

3540

RESOLVED (Tyrrell/Esber)

(a) That Council approve appointment of the preferred proponent for project management services of the Future Workplace Project for the contract sum as outlined in paragraph 17 of the report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.5

SUBJECT FOR APPROVAL: Major Project Advisory Committee Membership

REFERENCE F2021/00521 - D08238622

REPORT OF Business Governance Officer

3541

RESOLVED (Tyrrell/Esber)

That Council appoint David Risbey to the Major Projects Advisory Committee for a period of three (3) years to end 1 November 2024.

20.6

SUBJECT FOR APPROVAL: Compulsory Acquisition of land at 34 Hassall Street, Parramatta

REFERENCE F2020/03360 - D07922942

REPORT OF Property Services Officer

3542

RESOLVED (Esber/Garrard)

(a) That Council endorse the following:

1 The compulsory acquisition of Council’s land, being Lot 7056 in Deposited Plan 93897, by the NSW Department of Education (DoE).

2 The grant of an easement by DoE in favour of Council, over part of an adjoining site owned by DoE, to allow for Council’s existing drainage infrastructure to remain in its current position.

(b) That Council approve the amount of compensation payable to Council for the compulsory acquisition of Lot 7056 in Deposited Plan 93897, by DoE, on the terms set out in paragraph 8 of this report.

(c) Further, that Council delegate authority to the Chief Executive Officer to negotiate all other terms and conditions and execute all necessary documents to give effect to the compulsory acquisition of Lot 7056 in Deposited Plan 93897.

20.7

SUBJECT FOR APPROVAL: Expression of Interest, Licence for 35 South Street, Rydalmere

REFERENCE F2004/07854 - D08252757

REPORT OF Property Services and Space Management Manager

3543

RESOLVED (Garrard/Tyrrell)

(a) That Council approves the granting of a three (3) year licence to Rydalmere Lions Football Club Inc at 35 South Street, Rydalmere for the Main Building and the Three Bowling Greens on the terms and conditions detailed in paragraph 5 and 12 of this report.

(b) That if the conditions detailed in paragraph 5 and 12 of the report are not met, that the Licence be terminated and a further Expression of Interest be put to the open market as required and a further report be submitted to Council on the outcome and recommendation arising from that EOI process.

(c) Further that Council delegate authority to the Chief Executive Officer to execute all necessary documents associated with the occupation of 35 South Street, Rydalmere.

20.8

SUBJECT LATE REPORT FOR APPROVAL: Lease for Food & Beverage Facility located at 5 Parramatta Square

REFERENCE F2021/00521 - D08256591

REPORT OF Group Manager Property, Security, Assets & Services

3544

RESOLVED (Zaiter/Garrard)

(a) That Council approve the lease for food and beverage operations at 5 Parramatta Square (5PS Cafe), as detailed in paragraph twenty one (21).

(b) That unsuccessful applicants are notified of Council’s decision.

(c) That delegated authority is given to the Chief Executive Officer to negotiate, execute and sign all documents associated with the lease of the 5PS Café.

(d) Further, that Council approve Council staff entering into direct negotiations with a small number of experienced operators for a licence of 7 Parramatta Squares (Jubilee Hall) food and beverage facility, with a further report to return to Council to approve the operator and the terms of licence.

Note: Councillor Wilson requested his name be recorded as having voted against the decision taken in this item.

20.9

SUBJECT LATE REPORT FOR APPROVAL: City Events and Festivals Recovery Plan 2021-2022

REFERENCE F2021/00521 - D08273362

REPORT OF Event Producer

3545

RESOLVED (Zaiter/Pandey)

(a) That Council note the proposed changes to the City Events & Festivals program due to the impact of the Covid stay at home orders and reopening roadmap.

(b) That Council approve the reallocation of the City Events & Festivals budget from the cancelled Carols in the Crescent event as follows:

1 Additional Christmas decorations in Parramatta Square;

2 Christmas markets to be held in Centenary Square 16 - 19 December 2022;

3 A Christmas Fair at Prince Alfred Square over three weekends in November and December 2022, and;

4 Additional Christmas decorations in each of the five (5) Wards at a cost of approx. $10,000 per Ward.

(c) That Council note the proposed locations for the Ward based Christmas decorations in this report and endorse Council officers consulting with Ward Councillors to finalise the locations for decorations in their respective Wards.

(d) That Council approve the reallocation of Winterlight budget savings to an additional lighting program across the Parramatta Central Business District from November 2021 to February 2022.

(e) That Council approve Option 2 for the New Year’s Eve 2021 celebration to be held as five (5) separate community events for 2,000 people each, one per Ward, as outlined in the attached presentation.

(f) That Council approve Option 1 for the Australia Day 2022 celebrations of two (2) evening concerts on 25 and 26 January 2022 for 5,000 people each, to be staged in the Crescent at Parramatta Park, as outlined in the attached presentation.

(g) That Council approve a format change for the Lunar New Year event (within existing budget), changing from a one-night event to a multi-night Lunar New Year market to be held in Centenary Square between 1 - 15 February 2022.

(h) That Council approve the staging of the Parramatta Nights event series in March/April 2022 funded from the reallocation of savings from Parramatta Lanes, New Year’s Eve, Foundation Day and Winterlight.

Procedural Motion

3546

RESOLVED (Tyrrell/Esber)

That the meeting resume into Open Session.

21. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 20.1 to 20.9.

22. CONCLUSION OF MEETING

The meeting terminated at 9:44pm.

THIS PAGE AND THE PRECEDING 34 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 25 OCTOBER 2021 AND CONFIRMED ON MONDAY, 8 NOVEMBER 2021.

Chairperson

Council 8 November 2021 Item 12.2

FAIR

ITEM NUMBER 12.2

SUBJECT FOR NOTATION: Minutes of the Aboriginal and Torres Strait Islander Advisory Committee

REFERENCE F2017/00358 - D08263565

REPORT OF Community Capacity Building Officer

workshop/briefing date: NIL

reason in caretaker:

This matter may be considered during the Caretaker Period as it does not contravene the provisions of Clause 393B of the Local Government (General) Regulations 2021.

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 22 June, 27 July and 24 August 2021. This report provides a precis of the minutes of these meetings.

RECOMMENDATION

That Council note the minutes of the Aboriginal and Torres Strait Islander Advisory Committee Meetings held on 22 June, 27 July and 24 August 2021.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly (February-November) and currently comprises eight members.

2. The sitting term of the current Committee has been extended in line with the postponement of Council elections until 4 December 2021, in accordance with a prior Council decision of 28 September 2020.

3. The Committee met on 22 June, 27 July and 24 August 2021. Each meeting since July 2021 (including August and September) has been inquorate and therefore unable to confirm previous minutes in session. Reporting of minutes to Council has thus also been delayed. In October, the Committee Convener and members undertook a process of acceptance of minutes in writing via email. As a result, minutes for June, July and August meetings have now been confirmed by either a quorum or all members who attended an inquorate meeting. These can be found at Attachments 1-3.

ISSUES/OPTIONS/CONSEQUENCES

Charles Street Square Public Artwork

4. In June, the City Transformation team provided an update on planned public artwork and interpretation at Charles Street Square. Meetings with Dharug community representatives had taken place and disagreements with the original concept’s exclusive physical representation of Governor Arthur Phillip had led to the artist evolving the concept. An accompanying projection was to express some additional themes and stories, including the eel, First Nations cosmology and/or Sitting Together within a meeting space across time. The story of Arthur Philip could sit alongside the stories of other people and experiences from the same period of history.

5. The Committee provided feedback around First Nations leaders from the same period who are worthy of acknowledgement. The Committee shared the same concerns as Dharug community representatives, but at the same time, recognised that Governor Phillip should be acknowledged in some other way so that the complete history is told. Recognition of Dharug occupation was considered very important.

6. All feedback was recorded and will help inform the ongoing discussions with the artist, Executive team and Councillors. A commitment was made to return to the Committee with an update in August 2021.

Naming of the new civic building at 5 Parramatta Square

7. At the June meeting, the Committee noted that Council had recently undertaken community consultation on two shortlisted names for the proposed new Council building at 5 Parramatta Square, namely, ‘Civic Place’ and ‘The Civic’. The Committee observed that there had been quite a few comments on social media expressing disappointment that no Aboriginal names were selected for consideration. The Committee resolved:

That the Committee express its disappointment and concern that it wasn’t consulted in regard to the naming of 5 Parramatta Square, noting that the Committee is empowered under its Terms of Reference to provide advice, input and feedback in City of Parramatta Council’s work to promote an increased knowledge and understanding of Aboriginal and Torres Strait Islander culture and society in the wider community.

Review of the Terms of Reference of the Aboriginal and Torres Strait Islander Advisory Committee

8. At the June meeting the Committee were advised that consultants Ngurra Advisory had been commissioned to undertake this external review and that all members would be invited to participate.

Prevention of Aboriginal Deaths in Custody

9. At the June meeting, the Committee resolved to amend a draft report of its Aboriginal Deaths in Custody Working Group and to approve a final version via email, with a view to it being presented to a City of Parramatta Council meeting at the earliest opportunity.

10. At the July meeting members were advised that a Councillor briefing session had been scheduled on 28 July 2021 as an opportunity for the Committee Chair and Council Officers to present to Councillors on the issue of Aboriginal Deaths in Custody.

11. The Council report on Aboriginal deaths in custody was received and noted by Council at the 9 August 2021 meeting. At the August Advisory Committee meeting, members expressed disappointment that the recommendations presented in the report had not been discussed or voted upon by Council.

12. Officers advised that there had been some procedural challenges in the way the report had been presented to Council and that an alternative process would be adopted in future. It was also noted that the proposed motion for the 2021 LGNSW Annual Conference would now be managed as part of an overall report to Council on all motions for the Conference.

Heritage at Parramatta Park

13. In July, Officers of the Centennial and Moore Park, Parramatta Park and Western Sydney Parklands Trusts attended to discuss archaeological excavations associated with the proposed Parramatta Park People’s Loop, including the nature of Aboriginal artefacts discovered in works undertaken from the northern end of Queens Road Gatehouse to Coleman Oval.

14. An Aboriginal Cultural Heritage Assessment Report was prepared in 2016 which identified the possibility of significant sub-surface deposits and stone artefacts. This report was submitted with an Aboriginal Heritage Impact Permit. When excavations were carried out on site, representatives from the Dharug Custodian Aboriginal Corporation as well as the Deerubbin Local Aboriginal Council were present. Excavations had recently been completed and 21 Aboriginal artefacts had been found. The outcome of the Aboriginal Cultural Heritage Assessment Report was that the People’s Loop may proceed with archaeological supervision.

15. It was noted that Greater Sydney Parklands is working on developing a Reflect RAP (a Reconciliation Action Plan in the initial stages) which will consider how Reconciliation can be better incorporated into its core business and as well as developing opportunities around internal employment, external engagement, engagement with Aboriginal communities, procurement of Aboriginal business and the Parkland’s approach to Aboriginal culture and heritage.

Lack of Aboriginal Community Liaison Officer within Parramatta Police Area Command

16. Following the Committee’s request that an Aboriginal Community Liaison Officer (ACLO) from the Parramatta Police Area Command present to the Committee, at the July meeting Council Officers advised that no such position exists. The nearest ACLO is stationed at Mount Druitt. Members noted the lack of a local resource as an ongoing issue of concern for juvenile justice given the important impact these roles can have in the community.

COVID-19 Emergency Response

17. The Community Capacity Building team briefed the Committee on City of Parramatta’s COVID-19 emergency response. This is part of the Parramatta Emergency Operations Centre convened by NSW Police and Council. Efforts were focused on the provision of emergency relief assistance, support to local services, close partnerships with Foodbank and OzHarvest, and increasing local testing and vaccine facilities.

18. The Committee enquired as to the ongoing operation of the Meals on Wheels service and Officers confirmed that considerable effort had gone to business continuity of this service. It was noted that Council’s COVID operations were being scaled up and that Council uses social media channels and its website to amplify NSW Health messaging to the community.

Development of the First Nations Strategy

19. The Community Capacity Building team presented initial planning for the development of Council’s First Nations Strategy, based on the following principles and approaches:

· Primacy of Traditional Owners

· Elevation of First Nations Voices and Aspirations

· Broad and inclusive engagement

· Community assets – building on strengths and building capacity

· Evidence based and alignment to key Council strategies

· Agreement based partnerships

· Consistency of language

20. The intention is to frame the First Nations Strategy around the key pillars of:

· Recognition and Voice

· Closing the Gap

· Reconciliation

· Leadership and Engagement

· Celebration

21. An overview of the process was provided, highlighting its alignment to the development of the Community Strategic Plan to be endorsed by Council by June 2022.

22. The Committee questioned whether there was support from Council to advance the work of the First Nations Strategy as outlined. Officers noted that Councillors have been broadly supportive of this work when afforded the opportunity.

CONSULTATION & TIMING

Stakeholder Consultation

23. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
28 September 2021	Aboriginal and Torres Strait Islander Advisory Committee	Minutes of this meeting will be presented to a future Council meeting.	N/A	N/A]

Councillor Consultation

24. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
22 June and 24 August 2021	Councillor Phil Bradley	The minutes reflect Councillor Bradley’s participation in the Advisory Committee meetings.	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

25. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

26. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget. All items discussed are funded through existing endorsed budgets.

27. The endorsed budget for the Charles Street Square public artwork is $11.55m, which includes $1.7m funding from Transport for NSW Access Program and $2.95m funding from the Department of Planning Industry & Environment Public Spaces Legacy.

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Tarina Rubis

Community Capacity Building Officer

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Richard Sheridan

Chief Financial Officer

Jon Greig

Executive Director Community Services

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Aboriginal and Torres Strait Islander Advisory Committee meeting - 22 June 2021 Final Draft Minutes (unconfirmed)	5 Pages
2 ⇩	Aboriginal and Torres Strait Islander Advisory Committee meeting - 27 July 2021 Final Draft Minutes (unconfirmed)	6 Pages
3 ⇩	Aboriginal and Torres Strait Islander Advisory Committee meeting - 24 August 2021 Final Draft Minutes (unconfirmed)	7 Pages

REFERENCE MATERIAL

Council 8 November 2021 Item 13.4

ACCESSIBLE

ITEM NUMBER 13.4

SUBJECT FOR APPROVAL: Minutes of the Parramatta Traffic Committee meeting held on 22 September 2021

REFERENCE F2021/00082 - D07842554

REPORT OF Traffic and Transport Manager

reason in caretaker:

This matter may be considered during the Caretaker Period as the individual financial commitments falls below the provisions set out in Clause 393B of the Local Government (General) Regulations 2021.

PURPOSE:

That Council consider the minutes and approve the recommendations of the Parramatta Traffic Committee meeting held on 22 September 2021.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee meeting held on 22 September 2021, as provided at Attachment 1.

(b) That Council approve the recommendations of the Parramatta Traffic Committee meeting held on 22 September 2021 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2109 A1 VILLIERS STREET AT ROSS STREET AND GROSE STREET, PARRAMATTA – RAISE EXISTING PEDESTRIAN CROSSINGS

The estimated cost to raise two pedestrian crossings in Villiers Street, Parramatta is $480,000. These projects received 100% funding from the Federal Government Stimulus Commitments on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

ii. ITEM 2109 A2 BRABYN STREET SOUTH OF ALBERT STREET EAST, NORTH PARRAMATTA – RAISED PEDESTRIAN CROSSING

The estimated cost for upgrading the existing marked school crossing located in Brabyn Street south of Albert Street East, North Parramatta to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

iii. ITEM 2109 A3 KARINGAL AVENUE NORTH OF FELTON ROAD, CARLINGFORD – PROPOSED RAISED PEDESTRIAN CROSSING

The estimated cost for the installation of a raised pedestrian crossing in Karingal Avenue north of Felton Road, Carlingford is $220,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.

iv. ITEM 2109 A4 FELTON ROAD EAST OF BAKER STREET, CARLINGFORD – RAISE EXISTING PEDESTRIAN CROSSING

The estimated cost for the installation of a raised pedestrian crossing in Felton Road east of Baker Street, Carlingford is $240,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.

v. ITEM 2109 A5 WARATAH STREET (NEAR THE GATE OF MELROSE PARK PUBLIC SCHOOL), MELROSE PARK – RAISED PEDESTRIAN CROSSING

The estimated cost for the installation of a raised pedestrian crossing located in Waratah Street (near the gate of Melrose Park Public School), Melrose Park is $240,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

vi. ITEM 2109 A6 HOPE STREET WEST OF WARATAH STREET, MELROSE PARK – RAISED PEDESTRIAN CROSSING

The estimated cost for upgrading the existing pedestrian refuge island located in Hope Street west of Waratah Street (near the gate of Melrose Park Public School), Melrose Park to a raised pedestrian crossing is $280,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

vii. ITEM 2109 A7 MURRAY FARM ROAD EAST OF TRACEY AVENUE, CARLINGFORD – RAISED PEDESTRIAN CROSSING

The estimated cost for upgrading the existing marked pedestrian crossing located in Murray Farm Road east of Tracey Avenue, Carlingford to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

viii. ITEM 2109 A8 UNNAMED LANE NORTH OF CALDER ROAD AND STATION STREET, DUNDAS – PROPOSED PEDESTRIAN REFUGE ISLAND, LINE MARKING AND SIGNAGE

The estimated cost for the installation of installation of a new pedestrian refuge island, line marking and signage at the corner of Calder Road and Station Street, Dundas is $150,000. This project is 100% funded by Council’s Better Neighbourhood Program.

ix. ITEM 2109 A9 BALLANDELLA ROAD, TOONGABBIE OUTSIDE TOONGABBIE WEST PUBLIC SCHOOL - UPGRADE THE EXISTING RAISED PEDESTRIAN CROSSING TO CURRENT STANDARD

The estimated cost for the reconstruction of the existing raised pedestrian crossing in Ballandella Road, Toongabbie to current standard is $150,000. This project is 100% funded by Federal Government’s Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.

x. ITEM 2109 A10 FITZWILLIAM ROAD AT BINALONG ROAD AND REYNOLDS STREET, OLD TOONGABBIE – PROPOSED CHANNELISED RIGHT TURN TREATMENT AND MODIFICATIONS TO TRAFFIC SIGNALS AND MEDIAN ISLANDS

The estimated cost for the construction of the channelised right-turn treatment in Fitzwilliam Road at Reynolds Street, Old Toongabbie and the modifications to the traffic signals and median islands at the intersection of Fitzwilliam Road and Binalong Road, Old Toongabbie is approximately $1.1 million. Council will received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.

xi. ITEM 2109 A11 ALFRED STREET FROM ELEANOR STREET, ROSEHILL TO GEORGE STREET, PARRAMATTA – PROPOSED PEDESTRIAN AND CYCLIST FACILITIES

TfNSW will fully fund the project (based on an estimated cost of $6.25M) subject to suitable designs being prepared, community consultation and project approval. Accordingly this proposal has no direct financial impact on Council.

xii. ITEM 2109 A12 FERNDALE CLOSE AND HARRIS ROAD, CONSTITUTION HILL – PEDESTRIAN AND CYCLIST FACILITIES TO REALIGN T-WAY CYCLEWAY

TfNSW will fully fund the project (based on an estimated cost of $4.2M) subject to suitable designs being prepared, community consultation and project approval. Accordingly this proposal has no direct financial impact on Council.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. In order to deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and RMS can appeal Council’s decision to the Regional Traffic Committee.

4. The cycleway projects in items 2109 A11 and 2109 A12 have both been included in Council’s approved Bike Plan. Furthermore, both projects will require a tender to undertake construction so they will require further Council consideration prior to construction.

ISSUES/OPTIONS/CONSEQUENCES

5. The most recent meeting of the Parramatta Traffic Committee was held on 22 September 2021. The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

6. The recommendations from the Parramatta Traffic Committee meeting are provided below:

ITEM NO.

2109 A1 Villiers Street at Ross Street and Grose Street, Parramatta – Raise Existing Pedestrian Crossings

1. That Council upgrade the existing at-grade pedestrian crossing in Villiers Street south of Ross Street, Parramatta into a raised pedestrian crossing as shown in the concept plan attached to this report.

2. That Council upgrade the existing at-grade pedestrian crossing in Villiers Street south of Grose Street, Parramatta into a raised pedestrian crossing as shown in the concept plan attached to this report.

3. That detailed design plans for the two raised pedestrian crossings in Villiers Street, North Parramatta as referred in recommendations 1 and 2 above be submitted to Transport for NSW (TfNSW) for approval prior to commencement of construction.

4. That Council note that installation of any turn restrictions as identified during the detailed design are to be placed on public exhibition for 28 days before referring to the Parramatta Traffic Committee and Council for approval. It is to be noted that Traffic Management Plans (TMP) for the turn restrictions are to be approved by TfNSW prior to the installation of the restriction.

Unanimous support

2109 A2 BRABYN STREET SOUTH OF ALBERT STREET EAST, NORTH PARRAMATTA – RAISED PEDESTRIAN CROSSING

1. That the existing Children’s Crossing located in Brabyn Street south of Albert Street East, North Parramatta be upgraded to a raised pedestrian crossing as shown in the plan attached to the report.

2. That recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A3 KARINGAL AVENUE NORTH OF FELTON ROAD, CARLINGFORD – PROPOSED RAISED PEDESTRIAN CROSSING

1. That a raised pedestrian crossing in Karingal Avenue north of Felton Road, Carlingford be installed.

2. That Recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

3. That Council note that installation of any turn restrictions as identified during the detailed design are to be placed on public exhibition for 28 days before referring to the Parramatta Traffic Committee and Council for approval. It is to be noted that Traffic Management Plans (TMP) for the turn restrictions are to be approved by TfNSW prior to the installation of the restriction.

Unanimous support

2109 A4 FELTON ROAD EAST OF BAKER STREET, CARLINGFORD – RAISE EXISTING PEDESTRIAN CROSSING

1. That the existing pedestrian crossing in Felton Road east of Baker Street, Carlingford be raised.

2. That Recommendation 1 is subject to the

- PS-2 bicycle logos being installed on Felton Road at both approaches to the raised pedestrian crossing

- Detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A5 WARATAH STREET (NEAR THE GATE OF MELROSE PARK PUBLIC SCHOOL), MELROSE PARK – RAISED PEDESTRIAN CROSSING

1. That a new raised pedestrian crossing located in Waratah Street (near the gate of Melrose Park Public School), Melrose Park be installed as shown in the plan attached to the report.

2. That recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A6 HOPE STREET WEST OF WARATAH STREET, MELROSE PARK – RAISED PEDESTRIAN CROSSING

1. That the existing pedestrian refuge island located in Hope Street west of Waratah Street, Melrose Park be replaced with a raised pedestrian crossing as shown in the plan attached to the report.

2. That recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A7 MURRAY FARM ROAD EAST OF TRACEY AVENUE, CARLINGFORD – RAISED PEDESTRIAN CROSSING

1. That the existing marked pedestrian crossing located in Murray Farm Road east of Tracey Avenue, Carlingford be upgraded to a raised pedestrian crossing as shown in the plan attached to the report.

2. That recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A8 UNNAMED LANE NORTH OF CALDER ROAD AND STATION STREET, DUNDAS – PROPOSED PEDESTRIAN REFUGE ISLAND, LINE MARKING AND SIGNAGE

1. That the pedestrian refuge island, line marking and signage be installed in the car park north of Calder Road, Dundas.

2. That the directional pavement arrows, ‘Give Way’ line marking and extension of ‘No Stopping’ restrictions be installed on the western side of Station Street, Dundas.

3. That Recommendation 1 is subject to the detailed design of the pedestrian refuge island being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A9 BALLANDELLA ROAD, TOONGABBIE OUTSIDE TOONGABBIE WEST PUBLIC SCHOOL - UPGRADE THE EXISTING RAISED PEDESTRIAN CROSSING TO CURRENT STANDARD

1. That the existing non-compliant raised pedestrian crossing located in Ballandella Road, Toongabbie outside Toongabbie West Public School be upgraded to the current standard as shown in the plan attached to the report.

2. That recommendation 1 is subject to the detailed design of the raised pedestrian crossing being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A10 FITZWILLIAM ROAD AT BINALONG ROAD AND REYNOLDS STREET, OLD TOONGABBIE – PROPOSED CHANNELISED RIGHT TURN TREATMENT AND MODIFICATIONS TO TRAFFIC SIGNALS AND MEDIAN ISLANDS

1. That the modifications to the traffic signals and median islands at the intersection of Fitzwilliam Road and Binalong Road, Old Toongabbie be constructed (as detailed in the design plan attached to this report).

2. That recommendation 1 is subject to the

a. PS-2 bicycle logos being installed in Fitzwilliam Road at westbound approach to Rausch Street and eastbound approach to Binalong Road

b. Detailed design and Traffic Control Signal Plan being approved by Transport for NSW (TfNSW)

Unanimous support

2109 A11 ALFRED STREET FROM ELEANOR STREET, ROSEHILL TO GEORGE STREET, PARRAMATTA – PROPOSED PEDESTRIAN AND CYCLIST FACILITIES

1. That Council approves construction of a separated bike path on the eastern side of Alfred Street with short sections of shared paths as shown on the plan attached to the report.

2. That Council approves construction of combined raised pedestrian and cyclist priority crossings at locations as detailed below and shown on the plan attached to the report:

a. Gray Street east of Alfred Street, Granville

b. Southern, eastern and western legs of the intersections of Alfred Street and Eleanor Street, Rosehill

c. Southern, eastern and western legs of the intersections of Alfred Street and Virginia Street, Rosehill

d. Southern, northern and eastern legs of the intersection of Alfred Street and Prospect Street, Rosehill

e. Southern, eastern and western legs of the intersections of Alfred Street and Weston Street, Rosehill

f. Southern, eastern and western legs of the intersections of Alfred Street and Alice Streets, Harris Park

g. Alfred Street, Harris Park at Clay Cliff Creek

h. Oak Street at Alfred Street

3. That Council approves construction of raised pedestrian crossings at locations as detailed below and shown on the plan attached to the report:

a. Western leg of the intersection of Alfred Street at Eleanor Street, Rosehill

b. Western leg of the intersection of Alfred Street at Virginia Street, Rosehill

c. Western leg of the intersection of Alfred Street at Weston Street, Rosehill

d. Western leg of the intersection of Alfred Street at Alice Street, Rosehill

4. That Council approves construction of shared paths at locations as detailed below and shown on the plan attached to the report:

a. Southern side of Virginia Street from Alfred Street to Arthur Street

b. Southern side of Prospect Street from Alfred Street to James Ruse Drive

c. Southern side of Alice Street from Alfred Street to Good Street

d. Northern side of Hassall Street from Alfred Street to Purchase Street

5. That Council note the modifications proposed to the existing traffic signals in Hassall Street at Alfred Street, Harris Park as detailed below and subject to Traffic Control Signal (TCS) plan is being approved by TfNSW):

a. New shared pedestrian and cyclist lanterns on the southern, western and northern legs of the intersection

b. New cyclist phase on the eastern leg of the intersection

6. That Council note that the number of bus stops in Alfred Street between M4 Motorway, Granville and Hassall Street, Harris Park is to be reduced from 5 to 3 in the northbound direction and 4 to 3 in the southbound direction and alteration of any ‘Bus Zone’ restrictions is to be considered through the Parramatta Traffic Committee under Delegated Authority process.

7. That Council note that installation of any turn restrictions as identified during the detailed design are to be placed on public exhibition for 28 days before referring them to the Parramatta Traffic Committee and Council for approval. It is to be noted that Traffic Management Plans (TMP) for the turn restrictions are to be approved by TfNSW prior to the installation of the restriction.

8. That recommendations 1 to 4 are subject to the

a. PS-2 bicycle logos being installed in Alfred Street at departure sides of all intersections. It is to be noted that at Prospect Street, logos to be installed at or just before the kerb ramps

b. PS-2 bicycle logos being installed in Prospect Street at both approaches to Prospects Street

c. Detailed design of the proposed works being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

2109 A12 FERNDALE CLOSE AND HARRIS ROAD, CONSTITUTION HILL – PEDESTRIAN AND CYCLIST FACILITIES TO REALIGN T-WAY CYCLEWAY

1. That Council approve construction of a separated bike path on the eastern side of Ferndale Close between Old Windsor Road and Constitution Road, Constitution Hill as shown on the plan attached to the report

2. That Council approve construction of shared paths at location as detailed below and as shown on the plan attached to the report.

a. Eastern side of Ferndale Close south of Constitution Road

b. Eastern side of Harris Road

c. Northern side of Briens Road west of Mons Road,

d. Through Council reserves connecting Harris Road with Briens Road and Chetwyn Place.

3. That Council approve construction of combined raised pedestrian and cyclist priority crossings at locations as detailed below and shown on the plan attached to the report:

a. Doig Street at Ferndale Close

b. Tanderagee Street at Ferndale Close

c. Portadown Road at Harris Road

4. That Council note the modifications proposed to the existing traffic signals in Cumberland Highway at Ferndale Close, Constitution Hill to provide new shared pedestrian and cyclist lanterns on the eastern leg of the intersection are subject to Traffic Control Signal (TCS) plan is being approved by TfNSW).

5. That Council note that installation of any turn restrictions as identified during the detailed design are to be placed on public exhibition for 28 days before referring to the Parramatta Traffic Committee and Council for approval. It is to be noted that Traffic Management Plans (TMP) for the turn restrictions are to be approved by TfNSW prior to the installation of the restriction.

6. That recommendations 1 to 3 are subject to the

a. PS-2 bicycle logos being installed in Ferndale Close (downhill direction), Doig Street (at both directions) and Harris Road (a both approaches to Manuka Street)

b. Detailed design of the proposed works being approved by the Transport for New South Wales (TfNSW) prior to the commencement of construction.

Unanimous support

CONSULTATION & TIMING

7. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

8. There

FINANCIAL IMPLICATIONS FOR COUNCIL

10. The financial comments for each item are provided below:

Item No.
2109 A1	The estimated cost to raise two pedestrian crossings in Villiers Street, Parramatta is $480,000. These projects received 100% funding from the Federal Government Stimulus Commitments on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A2	The estimated cost for upgrading the existing marked school crossing located in Brabyn Street south of Albert Street East, North Parramatta to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A3	The estimated cost for the installation of a raised pedestrian crossing in Karingal Avenue north of Felton Road, Carlingford is $220,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.
2109 A4	The estimated cost for the installation of a raised pedestrian crossing in Felton Road east of Baker Street, Carlingford is $240,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.
2109 A5	The estimated cost for the installation of a raised pedestrian crossing located in Waratah Street (near the gate of Melrose Park Public School), Melrose Park is $240,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A6	The estimated cost for upgrading the existing pedestrian refuge island located in Hope Street west of Waratah Street (near the gate of Melrose Park Public School), Melrose Park to a raised pedestrian crossing is $280,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A7	The estimated cost for upgrading the existing marked pedestrian crossing located in Murray Farm Road east of Tracey Avenue, Carlingford to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A8	The estimated cost for the installation of installation of a new pedestrian refuge island, line marking and signage at the corner of Calder Road and Station Street, Dundas is $150,000. This project is 100% funded by Council’s Better Neighbourhood Program. Accordingly, there will not be any direct impact on Council’s budgets.
2109 A9	The estimated cost for the reconstruction of the existing raised pedestrian crossing in Ballandella Road, Toongabbie to current standard is $150,000. This project is 100% funded by Federal Government’s Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets.
2109 A10	The estimated cost for the construction of the channelised right-turn treatment in Fitzwilliam Road at Reynolds Street, Old Toongabbie and the modifications to the traffic signals and median islands at the intersection of Fitzwilliam Road and Binalong Road, Old Toongabbie is approximately $1.1 million. Council will received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets.
2109 A11	TfNSW will fully fund the project (based on an estimated cost of $6.25M) subject to suitable designs being prepared, community consultation and project approval. Accordingly this proposal has no direct financial impact on Council.
2109 A12	TfNSW will fully fund the project (based on an estimated cost of $4.2M) subject to suitable designs being prepared, community consultation and project approval. Accordingly this proposal has no direct financial impact on Council.

11. The table below summaries the financial impacts on the budget arising from approval of this .

	FY 21/22	FY 22/23	FY 23/24	FY 24/25
Operating Result
External Costs
Internal Costs		$11,900 (maintenance)	$11,900 (maintenance)	$11,900 (maintenance)
Depreciation		$216,500	$216,500	$216,500
Fees & Charges
Total Operating Result		$226,400	$226,400	$226,400

Funding Source		TfNSW Block Grant (for maintenance) and Cycle Route Maintenance Encouraging Cycling	TfNSW Block Grant (for maintenance) and Cycle Route Maintenance Encouraging Cycling	TfNSW Block Grant (for maintenance) and Cycle Route Maintenance Encouraging Cycling

CAPEX
CAPEX
External	$13.5m
Internal	$150k
Other
Total CAPEX	$13.65m

Funding Source	State Govt Active Transport Program ($10.45m), Federal Govt. Stimulus Program ($3.05) & Council’s Better Neighborhood Program ($150k)

CONCLUSION

12. Council officers recommend that the recommendations of the Parramatta Traffic Committee meeting held on 22 September 2021 be adopted by Council.

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Richard Sheridan

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Parramatta Traffic Committee - Minutes of Meeting held on 22 September 2021	14 Pages
2 ⇩	Parramatta Traffic Committee - Item Reports for Meeting held on 22 September 2021	114 Pages
3 ⇩	Consultation and Timing for the Parramatta Traffic Committee held on 22 September 2021	11 Pages

REFERENCE MATERIAL

Council 8 November 2021 Item 17.1

INNOVATIVE

ITEM NUMBER 17.1

SUBJECT FOR NOTATION: Minutes of the Heritage Advisory Committee Meetings held on 19 August 2021 and 7 September 2021

REFERENCE F2013/00235 - D08252791

REPORT OF Project Officer Land Use

reason in caretaker:

This matter may be considered during the Caretaker Period as it does not contravene the provisions of Clause 393B of the Local Government (General) Regulations 2021.

workshop/briefing date: Nil

PURPOSE:

To inform Council of key discussion points from the Heritage Advisory Committee meetings on 19 August 2021 and 7 September 2021.

RECOMMENDATION

That Council receive and note the minutes of the Heritage Advisory Committee meetings of 19 August 2021 and 7 September 2021.

BACKGROUND

1. Council’s Heritage Advisory Committee (the Committee) meets every two months and currently comprises 14 members. The purpose of the Committee is to advise Council on how better to conserve, promote and manage heritage within the City of Parramatta Local Government Area (LGA) for current and future generations.

2. Council receives periodic reports detailing the minutes of Heritage Advisory Committee meetings, in order to keep Council informed of the advice of the Committee. Council also has a decision-making role on Committee membership as well as on applications to the Local Heritage Fund (which are reported to Council via these periodic reports when such applications have been considered).

3. This report summarises, for Council’s information, the key discussion points of the ordinary bi-monthly Committee meeting held on 19 August 2021 and a Special Committee meeting held on 7 September 2021. The minutes of the meetings are provided at Attachment 1 and Attachment 2.

KEY DISCUSSION POINTS – MEETING 19 AUGUST 2021

4. The key points discussed at the meeting are summarised below.

Engagement of New Heritage Advisor (Item 5)

5. The Committee was briefed that a preferred candidate for Council's Heritage Advisor position had been selected and should be engaged shortly. Once appointed arrangements could be made for the new Heritage Advisor to address the Committee.

6. The Heritage Advisor has since commenced work with Council and will be introduced to the Committee at its meeting on 21 October 2021.

Development Applications (Item 7)

7. Council’s Technical Specialist Manager addressed the Committee in relation to the following Development Application:

DA/604/2021 73A-73B O'Connell Street, North Parramatta: Change of use of Correctional facility to a mixed-use development including a community facility with ancillary activities and works.

8. It was noted that the site is owned by the Deerubbin Local Aboriginal Land Council.

9. The Committee generally supported the proposal as a means of finding appropriate uses for the old gaol, which will make it available to public use and give the public an opportunity to understand its history. The Committee specifically resolved that:

· Council staff forward further information to Committee members on the proposal.

· Committee members urgently email comments on the proposal to the Committee Convenor.

· The Convenor ascertain the availability of representatives of the Deerubbin Local Aboriginal Land Council to attend the October or November meeting of the Committee to outline their intentions for the site.

10. Council staff in response forwarded additional information to Committee members and also contacted the Deerubbin Local Aboriginal Land Council to ascertain its availability to attend meetings of the Committee in either October or November. The Committee Convenor has not received any email comments on the proposal from Committee members. The Land Council has advised of its willingness to attend the October meeting of the Committee.

11. The Committee raised questions on the procedure for notification of heritage related Development Applications and Planning Proposals and requested that:

· Consideration be given to notification of Committee members by electronic means.

· That all proposals in Heritage Conservation Areas be referred to Committee members for comment.

12. The Committee’s requests regarding notification of Development Applications have been forwarded to Council’s Development Unit for consideration and response. It is noted that contact with the Committee regarding Planning Proposals is by email.

Charles Street Square update (Item 8)

13. Council staff from the City Transformation team provided a presentation on the Charles Street Square redevelopment and the results of archaeological investigations that have been undertaken.

14. The Committee raised a number of questions, including whether it is still proposed to install a statue of Governor Arthur Phillip in the Charles Street Square redevelopment. The Committee was advised that the proposal for a statue is still planned. Council staff advised that feedback was received from the Dharug community. Consultation will take place with the Heritage Advisory Committee, and the Aboriginal and Torres Strait Islander Advisory Committee; and then the Council Executive to decide whether the matter should be reported back to Council for a further decision.

15. The Deputy Lord Mayor indicated her expectation that there be no change to the exhibited proposal for the incorporation of a statue of Governor Arthur Phillip into the Charles Street Square redevelopment without Council considering the matter. In response the Committee determined the following action:

The Committee noted the request of Councillor Michelle Garrard, Deputy Lord Mayor, that there be no change made to the exhibited proposal for the incorporation of a statue of Governor Arthur Phillip into the Charles Street Square redevelopment pending Council firstly considering feedback arising from the public exhibition and from the two Advisory Committees, namely, the Heritage Advisory Committee and the Aboriginal & Torres Strait Islander Advisory Committee.

16. Council officers advise that from the outset of the artwork commission, consultation with First Nations representatives has been integral to the development of this work. Further consideration of the concept by the artist is currently underway in response to consultation with traditional owners. Any proposal to amend or refine the concept will firstly be reported to the Executive, tabled with relevant Advisory Committees and at workshops with Councillors for feedback prior to formal reporting to Council.

Update Request – Governor Phillip’s Campsite (Item 9)

17. The Chairperson sought information as to whether action had been taken to heritage list a waterhole at the junction of Darling Mills Creek and Toongabbie Creek because of its European and Indigenous values. The Chairperson noted investigations by Council staff had ascertained that Council's Heritage Advisor had recommended in 2012 against listing as the site did not meet NSW Heritage Office listing criteria. At the time, the Committee reinforced its support for the interpretation and listing of Governor Phillip's campsite and requested Council to continue its efforts to have the site recognised.

18. The Committee requested that:

· the views of Council’s Aboriginal & Torres Strait Islander Advisory Committee be sought on issues of interpretation, Aboriginal significance and heritage importance of the site; and

· Council’s Interpretation Strategy Coordinator investigate site interpretation issues.

19. The convener of the Aboriginal & Torres Strait Islander Advisory Committee has been requested to seek that Committee’s response to the site issues and Council’s Interpretation and Strategy Coordinator has been requested to investigate site interpretation. The outcome of this consultation will be reported back to a future meeting of the Committee.

Extension of Committee term (Item 10)

20. The Committee was advised that with the postponement of the Council election, the Committee term has been extended to 3 December 2021. Assuming the Committee is re-established, the first meeting of the new Committee could take place in April 2022, although this will depend on the time taken for the Expression of Interest (EOI) processes to establish the new Committee.

Cultural Heritage and Visitor Services Update (Item 11)

21. A written update was provided by Council's Cultural Heritage and Tourism Manager on the following matters:

Destination Management Plan (DMP): Work is under way to develop tour modules that can be marketed from late 2022 onwards.

Research and Collection Services: Current research projects and topics include:

· Photographing of significant objects and digitising of images.

· Recognition of significant anniversaries and events and research into stories, including the Parramatta River Foreshore and Parramatta Square.

Heritage Interpretation: Includes the following projects:

· Draft designs are currently being prepared for 5PS and the Aquatics and Leisure Centre, Parramatta and feedback from the Committee will be sought in the next few months.

· Work is progressing on naming initiatives for Hill Road.

City Planning and Design Directorate Update (Item 12)

22. A presentation was made to the Committee on consideration of two nominations for new heritage items, in response to submissions from community member, being the Brickpit situated at the corner of Marjorie Jackson Parkway and Australia Avenue, Sydney Olympic Park, and the Ralph Symonds Factory site on Burroway Road, Wentworth Point.

23. It was noted that the Brickpit could be of heritage value for reasons of historic, scientific and natural significance. Whilst it was recognised that the Ralph Symonds factory site contained the largest single industrial building in the southern hemisphere at the time of opening, it was doubtful there was a strong case for listing. The remnant buildings do not appear to reflect the heritage significance of the site or to provide evidence of what happened there in the past.

24. The Committee resolved:

· To support further investigations with a view to possible listing of the Brickpit, Sydney Olympic Park.

· That Committee members obtain further supporting information on the Ralph Symonds site for consideration at the next Committee meeting.

25. After consideration of the Ralph Symonds site at the next meeting of the Committee, the Committee will make a recommendation to Council in respect of the two nominations for heritage listing. It is noted that whilst both sites are within the City of Parramatta LGA, they are outside of Council’s local planning framework and are subject to State Environmental Planning Policy (State Significant Precincts) 2005 and State Regional Environmental Plan No 24 – Homebush Bay. It is also noted that it is standard practice to seek feedback from the Heritage Advisory Committee on suggested heritage nominations before considering them further. In this case it is likely that action on behalf of the State Government will be required to progress any requests for heritage listing.

26. The Committee was provided with a brief update on the Planning Proposals below that had been presented to the Committee at previous meetings:

· 89 – 91 George Street, Parramatta (adjoins Perth House)

· Albion Hotel, 135 George Street and 118 Harris Street, Parramatta

· Corner Parkes/Harris Streets, Harris Park

· St John’s Cathedral site, 195 Church Street, Parramatta

· 355 – 375 Church Street (corner Church Street/Victoria Road, McDonald’s restaurant)

· 8 – 14 Great Western Highway, Parramatta.

General Business (Item 13)

27. The Committee sought an update on action taken, if any, to ensure the preservation of the art deco relief sculpture on the side of the Holdmark Building at 85 – 97 Macquarie Street, Parramatta.

28. Council officers anticipate that the outcome of investigations into this matter will be reported to the November meeting of the Committee.

KEY DISCUSSION POINTS – SPECIAL MEETING 7 SEPTEMBER 2021

29. The special meeting was held to seek feedback from the Committee on the interpretation proposals for the new Council building at 5 Parramatta Square. The key points discussed at the meeting are summarised below.

30. Council’s Interpretation and Strategy Coordinators gave a presentation to the Committee on the detailed designs for the proposed showcases and artefact displays for the new Council building at 5 Parramatta Square, which is presently under construction. The showcases focussed on two particular themes; Gathering Place and Fertile Ground.

31. Committee members then asked questions and made comments and staff responded, with key matters covered in Table 1:

Table 1: Matters Raised by Committee and Staff Responses

Committee comments

Staff response

There needs to be context as to the location of historic buildings.

Clarity will be provided as to the layers, context and location of site stories through time.

Important to show the longevity of the site and custodianship as important Dharug and other Aboriginal Nations meeting place.

There will be a focus on Dharug Country and on the theme of the site as having been a gathering place.

Are displays changeable?

Artefact areas are designed to change and have rotating displays.

Will gatherings of women be showcased equally as men?

There will be a balance in diversity, gender and time periods as well as themes and topics.

Some concern to ensure that interpretations with other developments at Parramatta Square are not being repeated. Nevertheless, some repetition considered acceptable because very few people will visit all sites and can emphasise particular stories.

A watching brief is being maintained on all development application requirements that need heritage interpretation as consent deliverables. It is noted that neighbouring interpretation installations all have different approaches which allows the historic stories to be told in many ways.

What will be the use of the Town Hall?

Expressions of Interest are currently being sought for some food and beverage outlets, including one in Jubilee Hall.

Will the existing Heritage Centre be relocated to 5 Parramatta Square?

The Heritage Centre will remain at its current location until another future storage facility is identified.

Disappointing that displays focus on the immediate vicinity of 5 Parramatta Square rather than Parramatta stories.

Wider Parramatta themes can be covered in displays in the exhibition space of the building.

32. The Committee was advised that initial consultation was being undertaken until the end of September, with the Aboriginal and Torres Strait Islander Advisory Committee, Dharug people as well as a broader diverse community. It was then proposed to report back to the Heritage Advisory Committee at its meeting on 21 October 2021 with the refined design.

LEGAL IMPLICATIONS FOR COUNCIL

33. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

34. There are no financial implications for Council associated with this report.

35. There are no unbudgeted financial implications for Council associated with this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source	NA

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Funding Source	NA

Paul Kennedy

Project Officer Land Use

Janelle Scully

Team Leader –Land Use Planning

David Birds

Group Manager, City Planning

Richard Sheridan

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Meeting minutes for 19 August 2021	14 Pages
2 ⇩	Meeting minutes for 7 September 2021	9 Pages

REFERENCE MATERIAL

Governance Manager		Lord Mayor Clr Steven Issa	Chief Executive Officer

	Minute Clerk
Clr Phil Bradley				Clr Lorraine Wearne	Sound
Clr Sameer Pandey				Clr Andrew Wilson
				Clr Andrew Jefferies
Clr Dr Patricia Prociv				Clr Bill Tyrrell	IT
Clr Pierre Esber				Clr Benjamin Barrak
Clr Donna Davis				Clr Martin Zaiter
Clr Michelle Garrard, Deputy Lord Mayor				Clr Bob Dwyer

1 ⇩	Investment and Loans Performance Graph September 2021.pdf	1 Page
2 ⇩	Imperium Comprehensive Investment Report - September 21.pdf	35 Pages
3 ⇩	List of Council Investments by maturity September 2021.pdf	8 Pages

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
8 June, 2021	Access Advisory Committee	Outdoor Dining Policy Renewal: Need to particularly incorporate consideration for vision impaired; seating should cater to all abilities and wheelchair users; & concerns raised over monitoring compliance.	All feedback would be taken consideration, including assessment of proposed barrier structures at the application stage and provision of a pamphlet to applicants on acceptable seating. Regulatory Services would be informed of monitoring compliance concerns.	Place Services
17 August, 2021	Access Advisory Committee	DIAP Renewal: Need to improve coordination with public utilities & RMS to ensure footpaths are kept in good condition; advocacy and education role for Council to external parties to increase compliance with the DDA (1992), Australian Standards & individual DIAPs; need to improve procurement, recruitment, accessible parking & availability of accessible high-rise housing.	Feedback will be taken into consideration along with feedback from other internal and external consultations, and Committee will be given further opportunity to provide feedback at the October meeting of the Committee on DIAP actions being developed.	Community Capacity Building

1 ⇩	Access Advisory Committee Meeting Minutes 8 June 2021	8 Pages
2 ⇩	Access Advisory Committee Meeting Minutes 17 August 2021	8 Pages

1 ⇩	Cycleways Advisory Committee Meeting Minutes 3 November 2020	6 Pages
2 ⇩	Cycleways Advisory Committee Minutes 19 January 2021	4 Pages
3 ⇩	Cycleways Advisory Committee Minutes 23 March 2021	4 Pages
4 ⇩	Cycleways Advisory Committee Minutes 25 May 2021	6 Pages
5 ⇩	Cycleways Advisory Committee Minutes 20 July 2021	5 Pages
6 ⇩	Cycleways Advisory Committee Final Draft Minutes 21 September 2021	7 Pages
7 ⇩	Parramatta 2020 Biketober Summary Statistics	1 Page

Item No.
2109 B1	The cost to replace the missing signage was approximately $500 and funded from existing budgets. The PLR Contractor installed and paid for the ‘Walk Your Bike’ advisory signs. The cost of the reflective bands was approximately $500 and funded from Council’s Road Safety Promotions budget.
2109 B2	There is no financial implication to Council as a result of this recommendation.
2109 B3	Transport for NSW Block Grant funds for 2020/21 and 2021/22 have been used for these works.
2109 B4	There is no financial implication to Council as a result of this recommendation.

1 ⇩	Traffic Engineering Advisory Group - Minutes of Meeting held on 22 September 2021	4 Pages
2 ⇩	Traffic Engineering Advisory Group - Item Reports for Meeting held on 22 September 2021	25 Pages
3 ⇩	Consultation and Timing for the Traffic Engineering Advisory Group Meeting held on 22 September 2021	3 Pages

Proposed Name	Context
Abel Way	In acknowledgement of builder David Abel (d. 8 November 1941) who lived on Essex Street, Epping and was an Epping Forest Park Trustee. He owned and subdivided his property which is in the subject area.
Fruit Tree Way	Based on the Hammond Estate subdivision whereby ‘fruit trees’ is written across the lots to be sold. This is also a reference to the neighbouring nurseries in the area in particular a reference to Epping’s first nursery established by M.F. Vollmer and later business partner C. E. Vessey’s nursery before they moved to Eastwood to establish Mount Tomah.

1 ⇩	Attachment 1 - Site Plan	1 Page
2 ⇩	Attachment 2 - List and description of Proposed Names	5 Pages
3 ⇩	Attachment 3 - Unnamed Pedestrian Way Epping Engagement Evaluation Report	19 Pages

1 ⇩	247 Church Street Updated Application	9 Pages
2 ⇩	247 Church Street Original Application and Scope of works	9 Pages
3	247 Church St Invoices (confidential)	9 Pages
4 ⇩	Before and After Photos of 247 Church St	1 Page
5 ⇩	Posy and Twine Application form	6 Pages
6	Posy and Twine quotes and supporting documents (confidential)	9 Pages
7 ⇩	Before Photo of Posy & Twine	1 Page


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