Late Items Agenda of Council - Monday, 27 September 2021

Council 27 September 2021 Item 15.1

WELCOMING

ITEM NUMBER 15.1

SUBJECT LATE REPORT FOR APPROVAL: Citizen of the Year Awards Policy

REFERENCE F2021/00521 - D08023479

REPORT OF City Events & Festivals Manager

PURPOSE:

To seek approval to formalise the City of Parramatta Citizen of the Year Awards Policy (formally Terms of Reference).

RECOMMENDATION

(a) That it be noted that the Citizen of the Year Awards is currently administered by a Terms of Reference.

(b) Further that, Council approve the City of Parramatta Citizen of the Year Awards Policy which will supersede the previous Terms of Reference.

BACKGROUND

1. Each year, the National Australia Day Council delivers the Australia Day Awards program. This prestigious national program recognises the high achievement and contribution of eminent Australians and leading citizens. The program culminates in the announcement of the national Australia Day Award recipients in Canberra on Australia Day Eve typically presented by the Prime Minister of Australia.

2. The local Citizen of the Year Awards are administered by local government authorities throughout the country, with the Australia Day Council of New South Wales providing support locally. The Australia Day Council provides program support through certificates for presentation and delivery outline. Through this program, local Councils are provided with the opportunity to be appointed an Australia Day Ambassador who can attend when Citizen of the Year Awards are presented.

3. The City of Parramatta has participated in the Australia Day Awards program since their inception as they provide the opportunity to recognise and honour the high achievement and contribution of outstanding local citizens to the City.

4. The City of Parramatta Citizen of the Year Awards recognise outstanding achievement and excellence in the local community and highlights the importance of service to the Australian nation. Being nominated for a local Citizen of the Year Award is a great honour and is an opportunity for local residents to pay tribute to neighbours, friends or colleagues who make them proud to be an Australian.

5. The City of Parramatta Citizen of the Year Awards are part of Council’s broader Australia Day program, with awards to be presented on or around Australia Day each year.

ISSUES/OPTIONS/CONSEQUENCES

6. Previously, the Citizen of the Year Awards program was administered according to a Terms of Reference. Formalising this program into a policy provides stronger governance and structure for this program.

CONSULTATION & TIMING

Stakeholder Consultation

7. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Various dates	Lord Mayor’s Office	Supports proposal for Policy	Noted	Tamara Hitchcock
24 Aug 2021	Policy Advisory Committee	Requested revisions to structure and content of policy.	Request noted and updates made.	Tamara Hitchcock
21 Sept 2021	Policy Advisory Committee	Requested minor revisions.	Request noted and updates made.	Tamara Hitchcock

Councillor Consultation

8. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
8 Feb – 12 April 2021	Councillor Pandey	Concerns regarding finalist selection criteria, fairness of new award categories created by Panel	Noted, review undertaken	Tamara Hitchcock
21 July 2021	Councillor Pandey	Request to see changes to ToR prior to Council review	Noted – supported by Governance	Tamara Hitchcock
14 Sept 2021	Councillor Tyrrell	Provided revisions to the policy.	Noted – requests included.	Tamara Hitchcock

LEGAL IMPLICATIONS FOR COUNCIL

9. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

10. The Citizen of the Year Awards budget is within the Civic Events Program operational budget.

11. There are no financial implications for Council associated with implementation of this policy.

12. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Funding Source	Nil	Nil	Nil	Nil

Jeffrey Stein

City Events & Festivals Manager

Sophia Kouyoumdjian

Acting Group Manager, City Experience

Ian Woodward

Group Manager Legal Services

Richard Sheridan

Chief Financial Officer

Tamara Hitchcock

Acting Executive Director, City Engagement and Experience

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

For Review - Citizen of the Year Awards Policy

13 Pages

REFERENCE MATERIAL

Council 27 September 2021 Item 19.1

QUESTIONS WITH NOTICE

ITEM NUMBER 19.1

SUBJECT QUESTION WITH NOTICE: Wistaria Gardens and Glengarriff House

REFERENCE F2021/00521 - D08228042

FROM Councillor Davis

QUESTION

At the 9 June 2020 Council meeting Councillor Davis moved a notice of motion regarding the delay of the 2017 NSW Government decision to transfer Wistaria Gardens from NSW Health to the Parramatta Park Trust.

In response, the Lord Mayor wrote to the Chief Executive of Western Sydney Local Health District and a reply was received advising that the matter had been referred to the Minister for Health and Research.

1. Has Council received any correspondence from the Minister and/or other NSW Government departments or agencies regarding a date for the transfer of Wistaria Gardens and Glengarriff House to Parramatta Park?

2. If Council has received any correspondence from or engaged in any discussions with the NSW Government or agencies about the transfer of Wistaria Gardens and Glengarriff House what, if anything has been discussed/resolved to this point including a date for transfer?

3. Is the Governor’s Walk included in the land transfer from NSW Health to Parramatta Park Trust?

4. Can Council provide information about the long-term plan of management for the Governor’s Walk?

Donna Davis

Councillor

CHIEF OF STAFF RESPONSE

1. The Office of the Lord Mayor received a response from The Hon Brad Hazzard MP, Minister for Health on 1 February 2021. This response was circulated to all Councillors on 2 February 2021.

2. The Office of the Lord Mayor received a response from The Hon Brad Hazzard MP, Minister for Health on 1 February 2021. This response was circulated to all Councillors on 2 February 2021.

3. Council staff are not aware of the specific site details or any other terms of any proposed transfer.

4. Council staff are not aware of any such plans.

Donna Davis

Councillor Davis

Justin Mulder

Chief of Staff

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.