Agenda of Council - Monday, 9 August 2021

MINUTES OF THE Meeting of THE City of Parramatta Council HELD VIA AUDIO-VISUAL MEANS ON Monday, 26 July 2021 AT 6.30pm

These are draft minutes and are subject to confirmation by Council at its next meeting. The confirmed minutes will replace this draft version on the website once confirmed.

PRESENT

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

1. OPENING MEETING

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6.30pm.

2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

Nil

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 12 July 2021

3320

RESOLVED (Esber/Tyrrell)

That the minutes be taken as read and be accepted as a true record of the Meeting.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3321

RESOLVED (Tyrrell/Wearne)

That the request to attend the Ordinary Council Meeting dated 26 July 2021 via remote means submitted by the following Councillors due to personal reasons, be accepted:

- Councillor Barrak

- Councillor Bradley

- Councillor Davis

- Councillor Esber

- Councillor Garrard

- Councillor Issa

- Councillor Jefferies

- Councillor Pandey

- Councillor Prociv

- Councillor Tyrrell

- Councillor Wearne

- Councillor Wilson

- Councillor Zaiter

7. DECLARATIONS OF INTEREST

There were no Declarations of Interest made at this meeting.

8. Minutes of the Lord Mayor

8.1

SUBJECT Thank You Robert Love AM

REFERENCE F2019/03630 - D08155539

REPORT OF Lord Mayor, Councillor Bob Dwyer

3322

RESOLVED (Dwyer/Bradley)

That Council thank Robert Love AM for his exceptional service and contributions to culture and the arts in Parramatta and Western Sydney as Riverside Theatres Director and wish him all the best in his future endeavours.

Note: Councillor Barrak left the meeting at 6:38pm and returned at 6:38pm during consideration of Item 8.1.

8.2

SUBJECT Congratulations Parramatta Women's Cricket Club

REFERENCE F2019/03630 - D08159015

REPORT OF Lord Mayor, Councillor Bob Dwyer

3323

RESOLVED (Dwyer/Wilson)

(a) That Council congratulate the 16 players from Parramatta Women’s Cricket Club selected in the Cricket NSW U15, U16 and U19 Female NSW Metropolitan and Country pathway squads.

(b) Further, that Council note the U15’s metropolitan development squads are made up of 35 players, with 11 players selected from the Parramatta area, a fantastic achievement for the Parramatta Women’s Cricket Club and these talented young players.

8.3

SUBJECT 3 & 4 Parramatta Square Awarded 6 Star Green Star Ratings

REFERENCE F2019/03630 - D08159195

REPORT OF Lord Mayor, Councillor Bob Dwyer

3324

RESOLVED (Dwyer/Issa)

(a) That Council note 3 Parramatta Square has been awarded a 6 Star Green Star – Design & As Built rating, and 4 Parramatta Square has been awarded a 6 Star Green Star – Interiors and 6 Star Green Star – Design & As Built rating.

(b) That Council congratulate Walker Corporation on this fantastic achievement, and for their commitment to cutting-edge environmentally sustainable design.

(d) Further, that Council congratulate the staff for their guidance and support for this project and its environmental provisions.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

10.1

SUBJECT Binalong Masterplan

FROM Sameer Pandey

A petition signed by the public was tabled at the Council Meeting and reads:

“PROBLEM

Our original Forest Red Gum–trees in Binalong Park, Old Toongabbie need to be fully protected in Council's Masterplan. At present the Draft plan would destroy these landmark trees, but it doesn't have to. Add your voice to Council to change the Plan now to fix this immediately. Please see Council's Plan Here.

URGENT

The City of Parramatta Council Meeting needs to defer the Masterplan "recommended for approval" on Monday 26 July. The proposed Sports and playground facility upgrade is exciting, BUT it has fatal flaws that would kill at the last 3–4 original Forest Red Gums.

PETITION to COUNCIL:

1. To defer approval and to remedy the fatal flaw, by revising the Plan so as to retain the Remnant trees.

2. To re-exhibit the revised Plan with equal design quality given to protect these existing original species Trees

- with at least 3 Safety Areas around these trees, and

- include street-edge Paperbark and Shade tree–planting, and a rain-garden strategy (Water Sensitive Urban Design).

3. Policy - noting the Plan should not increase local extinction, and not remove or compromise these trees with civil works within their root & drip-zone.”

3325

RESOLVED (Pandey/Bradley)

That the petition be received and a copy of the petition be circulated to all Councillors.

11. Rescission Motions

Nil

Procedural Motion

MOTION (Esber/Tyrrell)

That Items 12.1, 12.3, 16.1, 16.3 and 17.1 be considered en bloc.

The motion moved by Councillor Esber and Seconded by Councillor Tyrrell was WITHDRAWN.

12. Fair

12.1

SUBJECT FOR NOTATION: Investment Report for June 2021

REFERENCE F2021/00521 - D08133044

REPORT OF Tax and Treasury Accountant

3326

RESOLVED (Tyrrell/Esber)

That Council receive the Investment Report for June 2021.

Note:

1. Councillor Pandey left the meeting at 7:05pm and returned at 7:05pm during consideration of Item 12.1.

2. Councillor Garrard left the meeting at 7:07pm and returned at 7:08pm during consideration of Item 12.1.

12.2

SUBJECT FOR APPROVAL: Chief Executive Officer Delegations associated with the 2021 Local Government Elections

REFERENCE F2021/00521 - D08090968

REPORT OF Governance Manager

3327

RESOLVED (Tyrrell/Zaiter)

That Council defer consideration of this matter to a Council Meeting in October 2021, noting the postponement of the Local Government Elections to 4 December 2021.

12.3

SUBJECT FOR APPROVAL: Draft Sportsground Strategy and Action Plan

REFERENCE F2021/00521 - D07880378

REPORT OF Recreation Planner

3328

RESOLVED (Davis/Pandey)

(a) That Council endorses the public exhibition of the draft Sportsground Strategy and Action Plan (attachment 1) for not less than six weeks.

(b) That a consultation process be undertaken to engage with the community, and other key stakeholders, on the draft Sportsground Strategy and Action Plan. And that, upon completion of the public exhibition period, feedback and submissions are reported back to Council, together with a revised Sportsground Strategy and Action Plan, for consideration.

12.4	SUBJECT LATE REPORT FOR APPROVAL: Council's Response to COVID-19 REFERENCE F2021/00521 - D08141382 REPORT OF Acting Senior Project Officer
	MOTION (Tyrrell/Issa) (a) That Council note the progress to date of its COVID-19 Community Resilience and Economic relief Package initially adopted 7 April 2020 and revised on 9 June 2020, 13 July 2020, 12 October 2020, and 30 November 2020 (Attachment A). (b) That Council note the update on current business and community support from the State and Commonwealth Government (Attachment B). (c) That Council approve reinstatement of ten Action Items from the former Relief package, a new action (x.), and one new action (xii.), to respond to the changing impacts of COVID-19 on the community and businesses for a period of a maximum of three months, commencing from Saturday 26June 2021, including: i. (F1) Waiver of interest on late rate payments - The Council will waive interest on late payments for Council rates, where ratepayers satisfy the hardship criteria (as set out in the Rates Hardship Policy). ii. (F2) Payment Plans for Late Rate Payments - The Council will put in place payment plans for late payments for Council Rates, where ratepayers are suffering financial hardship and satisfy the hardship criteria (as set out in the Rates Hardship Policy). iii. (F3) 7-day Payment of Goods – The Council will reintroduce 7-day payment processing periods for local small and medium suppliers of goods iv. (F5(a)) Waiver of License and Hire Fees - The Council will waive pre-paid and ongoing licence and hire fees for outdoor dining, food stalls, temporary premises, and non-commercial advertising. v. (F5(b)) Waiver of License and Hire Fees – The Council will waive pre-paid and ongoing licence and hire fees for community halls, parks, and community venues. vi. (F5(c)) Waiver of Outdoor Dining Fees - License and Approvals – The Council will waive the licence and approval fees for outdoor dining licences across the LGA, including Parramatta Square. vii. (F6) On Street Parking – The Council will put in place a range of measures to provide grace periods and cautions for time-limited on street parking spaces; however, Council will continue to enforce illegal parking to ensure public safety and turnover for short stay parking to support local businesses. Council will also reduce and change time limits in a number of local on street parking locations to facilitate takeaway services and support local business until occupancy reaches 80% of 2019’s vehicle volumes. viii. (F7a) Waiver of Rents – The Council will waive all rents for Council owned assets which are occupied by community groups, essential services and not for profit organisations. ix. (F7b) Waiver of Rents – Affordable Housing Dwellings - The Council will provide rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings, if tenants qualify for financial hardship and a request is made for rent reduction. x. That Council implement a park night lighting trial across the entire Local Government Area. (d) That, Council approve the reinstatement of the following action from the former Relief package, for a period of six months, commencing from Saturday 26 June 2021: xi. (F5(d)) Waiver of Outdoor Dining Fees - License and Approvals (Inside of Parramatta Light Rail (PLR) Corridor) – The Council will waive the licence and approval fees for outdoor dining licences inside the PLR corridor. (e) Further, that Council approve the following new proposed action, commencing from Monday 19 July 2021, until such time as the Commonwealth Government support of this measure ceases: xii. (F10) Waiver of Child Care Gap-Fees - The Council will waive the child care gap-fee for parents/carers on days they choose to keep their children at home due to stay-at-home orders. AMENDMENT (Pandey/Esber) (a) That Council note the progress to date of its COVID-19 Community Resilience and Economic relief Package initially adopted 7 April 2020 and revised on 9 June 2020, 13 July 2020, 12 October 2020, and 30 November 2020 (Attachment A). (b) That Council note the update on current business and community support from the State and Commonwealth Government (Attachment B). (c) That Council approve reinstatement of ten Action Items from the former Relief package, a new action (x.), and one new action (xii.), to respond to the changing impacts of COVID-19 on the community and businesses for a period of a maximum of three months, commencing from Saturday 26June 2021, including: i. (F1) Waiver of interest on late rate payments - The Council will waive interest on late payments for Council rates, where ratepayers satisfy the hardship criteria (as set out in the Rates Hardship Policy). ii. (F2) Payment Plans for Late Rate Payments - The Council will put in place payment plans for late payments for Council Rates, where ratepayers are suffering financial hardship and satisfy the hardship criteria (as set out in the Rates Hardship Policy). iii. (F3) 7-day Payment of Goods – The Council will reintroduce 7-day payment processing periods for local small and medium suppliers of goods iv. (F5(a)) Waiver of License and Hire Fees - The Council will waive pre-paid and ongoing licence and hire fees for outdoor dining, food stalls, temporary premises, and non-commercial advertising. v. (F5(b)) Waiver of License and Hire Fees – The Council will waive pre-paid and ongoing licence and hire fees for community halls, parks, and community venues. vi. (F5(c)) Waiver of Outdoor Dining Fees - License and Approvals – The Council will waive the licence and approval fees for outdoor dining licences across the LGA, including Parramatta Square. vii. (F6) On Street Parking – That a report be presented to Council investigating a grant program to facilitate On Street Parking measures. viii. (F7a) Waiver of Rents – The Council will waive all rents for Council owned assets which are occupied by community groups, essential services and not for profit organisations. ix. (F7b) Waiver of Rents – Affordable Housing Dwellings - The Council will provide rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings, if tenants qualify for financial hardship and a request is made for rent reduction. x. That Council implement a park night lighting trial across the entire Local Government Area. (d) That, Council approve the reinstatement of the following action from the former Relief package, for a period of six months, commencing from Saturday 26 June 2021: xi. (F5(d)) Waiver of Outdoor Dining Fees - License and Approvals (Inside of Parramatta Light Rail (PLR) Corridor) – The Council will waive the licence and approval fees for outdoor dining licences inside the PLR corridor. (e) Further, that Council approve the following new proposed action, commencing from Monday 19 July 2021, until such time as the Commonwealth Government support of this measure ceases: xii. (F10) Waiver of Child Care Gap-Fees - The Council will waive the child care gap-fee for parents/carers on days they choose to keep their children at home due to stay-at-home orders. The amendment moved by Councillor Pandey and seconded by Councillor Esber on being put was declared LOST on the Lord Mayor’s Casting Vote. The motion moved by Councillor Tyrrell and seconded by Councillor Issa on being put was declared CARRIED.
3329	RESOLVED (Tyrrell/Issa) (a) That Council note the progress to date of its COVID-19 Community Resilience and Economic relief Package initially adopted 7 April 2020 and revised on 9 June 2020, 13 July 2020, 12 October 2020, and 30 November 2020 (Attachment A). (b) That Council note the update on current business and community support from the State and Commonwealth Government (Attachment B). (c) That Council approve reinstatement of ten Action Items from the former Relief package, a new action (x.), and one new action (xii.), to respond to the changing impacts of COVID-19 on the community and businesses for a period of three months (with a delegation to the Chief Executive Officer to modify if required until the new Council comes into effect), commencing from Saturday 26June 2021, including: i. (F1) Waiver of interest on late rate payments - The Council will waive interest on late payments for Council rates, where ratepayers satisfy the hardship criteria (as set out in the Rates Hardship Policy). ii. (F2) Payment Plans for Late Rate Payments - The Council will put in place payment plans for late payments for Council Rates, where ratepayers are suffering financial hardship and satisfy the hardship criteria (as set out in the Rates Hardship Policy). iii. (F3) 7-day Payment of Goods – The Council will reintroduce 7-day payment processing periods for local small and medium suppliers of goods iv. (F5(a)) Waiver of License and Hire Fees - The Council will waive pre-paid and ongoing licence and hire fees for outdoor dining, food stalls, temporary premises, and non-commercial advertising. v. (F5(b)) Waiver of License and Hire Fees – The Council will waive pre-paid and ongoing licence and hire fees for community halls, parks, and community venues. vi. (F5(c)) Waiver of Outdoor Dining Fees - License and Approvals – The Council will waive the licence and approval fees for outdoor dining licences across the LGA, including Parramatta Square. vii. (F6) On Street Parking – The Council will put in place a range of measures to provide grace periods and cautions for time-limited on street parking spaces; however, Council will continue to enforce illegal parking to ensure public safety and turnover for short stay parking to support local businesses. Council will also reduce and change time limits in a number of local on street parking locations to facilitate takeaway services and support local business until occupancy reaches 80% of 2019’s vehicle volumes. viii. (F7a) Waiver of Rents – The Council will waive all rents for Council owned assets which are occupied by community groups, essential services and not for profit organisations. ix. (F7b) Waiver of Rents – Affordable Housing Dwellings - The Council will provide rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings, if tenants qualify for financial hardship and a request is made for rent reduction. x. That Council implement a park night lighting trial across the entire Local Government Area. (d) That, Council approve the reinstatement of the following action from the former Relief package, for a period of six months, commencing from Saturday 26 June 2021: xi. (F5(d)) Waiver of Outdoor Dining Fees - License and Approvals (Inside of Parramatta Light Rail (PLR) Corridor) – The Council will waive the licence and approval fees for outdoor dining licences inside the PLR corridor. (e) Further, that Council approve the following new proposed action, commencing from Monday 19 July 2021, until such time as the Commonwealth Government support of this measure ceases: xii. (F10) Waiver of Child Care Gap-Fees - The Council will waive the child care gap-fee for parents/carers on days they choose to keep their children at home due to stay-at-home orders.
	Note: Councillor Prociv left the meeting at 7:43pm and returned at 7:44pm during consideration of Item 12.4.

13. Accessible

13.1

SUBJECT FOR APPROVAL: Integrated Transport Plan to support the Parramatta CBD Planning Proposal

REFERENCE F2021/00521 - D08067098

REPORT OF Senior Project Officer Transport Planning; Transport Planning Manager

3330

RESOLVED (Esber/Garrard)

(a) That Council notes the community feedback received during exhibition of the draft Parramatta CBD Integrated Transport Plan.

(b) That Council approve further investigation of the following changes to the CBD Planning Proposal recommended by the Integrated Transport Plan:

1 Remove LRA on O'Connell St / Victoria Rd

2 Remove LRA on Smith St between George St and Macquarie St (east)

3 Remove LRA on Smith St north of Phillip St (west side)

4 Remove LRA on Wilde Ave / Victoria Rd

5 Remove LRA southern side George Street

6 Remove LRA on Marsden Street between George St and Campbell St east side

7 Change residential parking rates to ‘B’ rates for locations over 800 m from Parramatta Train Station, planned Parramatta Metro Station and over 400 m from the Harris Park Train Station,

and that these be added to list of items in the Changes that have merit for further investigation (via Decision Pathway 3 - Orange) in Group 1, as resolved by Council on 15 June 2021 (Item 17.1) for the CBD Planning Proposal and noting that further consultation with Transport for NSW will occur as part of any statutory requirement associated with the LEP amendment process.

(c) That Council endorses the revised Parramatta CBD Integrated Transport Plan provided at Attachment 1, and forward it to the Department of Planning Industry and Environment to support finalisation of the CBD Planning Proposal.

(d) That Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation of the Parramatta CBD Integrated Transport Plan.

(e) Further, that Council write The Minister for Transport and the Local Member of the NSW Legislative Assembly to seek support for Council’s request to collaborate on the implementation of the Integrated Transport Plan, and to jointly produce an Access Strategy for the Parramatta CBD.

Note: Councillors Barrak and Wilson requested that their names be recorded as having voted against the decision taken on this item.

14. Green

14.1

SUBJECT FOR APPROVAL: Adoption of the Arthur Phillip Park Masterplan

REFERENCE F2021/00521 - D08031744

REPORT OF Place Manager

3331

RESOLVED (Pandey/Esber)

(a) That Council adopts the Arthur Phillip Park Masterplan as amended (Attachment 1 - Final Arthur Phillip Park Masterplan 2021) in response to submissions received during the June 2021 public exhibition period.

(b) That copies of the adopted Arthur Phillip Park Masterplan 2021 be made available to the public at the City of Parramatta Library, the Constitution Hill Branch Library and on Council’s website.

(c) Further, that all those who provided submissions during the public exhibition period be advised of Council’s decision and thanked for their contribution to the development of the Masterplan.

14.2

SUBJECT FOR APPROVAL: Adoption of the Binalong Park Masterplan

REFERENCE F2021/00521 - D08031774

REPORT OF Place Manager

3332

RESOLVED (Bradley/Zaiter)

(a) That Council adopts the Binalong Park Masterplan as amended (Attachment 1 - Final Binalong Park Masterplan 2021) in response to submissions received during the June 2021 public exhibition period.

(b) That copies of the adopted Binalong Park Masterplan 2021 be made available to the public at the City of Parramatta Library, the Constitution Hill Branch Library and on Council’s website.

(c) That all those who provided submissions during the public exhibition period be advised of Council’s decision and thanked for their contribution to the development of the Masterplan.

(d) That a tree survey and additional site and spatial investigations be undertaken to inform the development of the detailed draft concept design.

(e) Further, that once sufficient s.7.11 funding for the park upgrade is collected, Council conducts additional public consultation regarding the draft concept design and publishes the tree survey, and site and spatial investigation findings as part of this public consultation.

15. Welcoming

Nil

16. Thriving

16.1

SUBJECT FOR APPROVAL: Adoption of Granville Square Masterplan

REFERENCE F2021/00521 - D07966048

REPORT OF Place Manager

3333

RESOLVED (Wilson/Issa)

(a) That Council adopts the Granville Square Masterplan as amended (Attachment 1 - Final Granville Square Masterplan) in response to submissions received during the June 2021 public exhibition.

(b) That Council adopts the Granville Place Plan as amended (Attachment 2 – Final Granville Place Plan) in response to submissions received during the May 2021 public exhibition.

(c) That copies of the adopted Granville Square Masterplan and the Granville Place Plan be made available at the City of Parramatta Library and on Council’s website.

(d) Further, that all those who provided submissions during the public exhibition be advised of Councils decision and thanked for their contribution to the development of the Masterplan.

Procedural Motion

3334

RESOLVED (Dwyer/Esber)

That the meeting be adjourned for five (5) minutes.

Note: The meeting was adjourned at 8:11pm for a short recess.

Procedural Motion

3335

RESOLVED (Dwyer/Esber)

That the meeting resume.

The meeting resumed at 8:18pm with the following Councillors in attendance: The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson and Martin Zaiter.

16.2	SUBJECT FOR APPROVAL: Phillip Street Smart Street Stage 2 Works REFERENCE F2021/00521 - D08012236 REPORT OF Place Manager
	MOTION (Zaiter/Issa) (a) That Council approve the Phillip Street Smart Street - Stage 2 detailed concept plan at Attachment 1. (b) That Council approve the project budget of $4,321,508 from the CBD Infrastructure Special Rate and Internal CBD Infrastructure Reserve and $750,000 from ‘Your High Street’ grant funding (only applicable to this project) for a total project budget of $5,071,508 as detailed in paragraph 9. (c) Further, that Council approve the accompanying project delivery plan for completion in December 2022 as outlined in Attachment 2. AMENDMENT (Davis/Esber) That Council defer consideration of this matter for a period of two (2) weeks for further information. The amendment moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED.
3336	RESOLVED (Davis/Esber) That Council defer consideration of this matter for a period of two (2) weeks for further information.
	Note: 1. Councillor Jefferies left the meeting at 8:20pm and returned at 8:21pm during consideration of Item 16.2. 2. Councillor Jefferies left the meeting at 8:24pm and returned at 8:25pm during consideration of Item 16.2. 3. Councillor Wilson left the meeting at 8:33pm during consideration and voting of Item 16.2.

16.3

SUBJECT FOR APPROVAL: Naming of 5 Parramatta Square Building

REFERENCE F2021/00521 - D07935341

REPORT OF Place Manager

3337

RESOLVED (Wearne/Garrard)

That Council defer consideration of this matter for up to four (4) weeks for those interested Councillors to have a Councillor Workshop to discuss the naming of the 5 Parramatta Square building.

Note: Councillor Wilson returned to the meeting at 8:39pm during consideration of Item 16.3.

17. Innovative

17.1

SUBJECT FOR APPROVAL: Phase 3B LED and Smarts Major Road Lighting Upgrade Project

REFERENCE F2021/00521 - D08133848

REPORT OF Project Officer Environmental Outcomes

3338

RESOLVED (Esber/Issa)

(a) That Council note the final business case and addendum for the Phase 3b LED & Smarts major roads lighting upgrade project (Attachments 1 and 2 respectively) prepared as per recommendation 18.1(c) 13 July 2020 Council meeting.

(b) That Council notes the Phase 3a LED residential street lighting upgrade (Ausgrid network) project is 95% complete (as per Council Resolution 18.1(b) 13 July 2020), and that forth coming annual energy savings of $54,054 and the one off Energy Saving Certificate estimated income of $30,000 are expected in 2021/22.

(c) That Council notes the success of securing $4,019,788 from the Federal Local Roads and Community Infrastructure (LRCI) Program to implement the Phase 3b LED & Smarts major roads lighting upgrade project (scenario 4a average, Attachment 2) on an estimated 3,372 lights located on local and regional major roads within the Endeavour Energy network.

(d) That Council notes Endeavour Energy’s Phase 3b LED & Smarts major roads lighting upgrade project preliminary quotes of $2,927,475 - $3,537,891 ex GST, Options 1 and 2 respectively, to upgrade an estimated 3,384 streetlights with LED and smart photoelectric (PE) cells on the local and regional major roads within their network area, saving Council between $6.3 and $8.2 million over the life of the asset (Attachment 3).

(e) That Council notes Ironbark Sustainability’s Phase 3b LED & Smarts major roads lighting upgrade project preliminary quote of $417,608 ex GST, to provide LED & Smart lighting technical, design, auditing, and project management expertise (Attachment 4).

(f) That Council approve an exemption from tender for Endeavour Energy and Ironbark Sustainability pursuant to section 55(3)(i) of the Local Government Act 1993 due to the unavailability of competitive tenderers. Council is convinced that a satisfactory result will not be achieved by inviting tenders.

(g) That Council delegate authority to the Chief Executive Officer to negotiate and accept Endeavour Energy and Ironbark Sustainability final quotes and any variations in accordance with the project’s objectives.

(h) That Council notes that the emission savings from the Phase 3b LED & Smarts major roads lighting upgrade project will generate an approximate income for Council of $442,000 - $795,000 through the NSW Energy Saving Scheme and its Energy Saving Certificates (ESC), adding to the $627,095 ESC income already received from Phases 1 and 2 of the Light Years Ahead LED street lighting projects.

(i) Further, that Council delegate authority to the Chief Executive Officer to negotiate, finalise and execute all documents in connection with this matter.

17.2

SUBJECT FOR APPROVAL: Gateway Request: Planning Proposal for land at 24 and 26 to 30 Parkes Street, Harris Park

REFERENCE F2021/00521 - D07610024

REPORT OF Project Officer Land Use

MOTION (Tyrrell/Wearne)

(a) That Council endorse for the purposes of seeking a Gateway Determination under the Environmental Planning and Assessment Act 1979 from the Department of Planning, Industry and Environment (DPIE), a Planning Proposal for land at 24 Parkes Street, 26 – 30 Parkes Street and 114 – 116 Harris Street, Harris Park which seeks an exemption from the FSR sliding scale requirements of Parramatta Local Environmental Plan 2011 in relation to the subject sites.

(b) That the Planning Proposal at Attachment 1 be forwarded to the DPIE to request the issuing of a Gateway Determination, after being amended as follows:

i. Remove references pertaining to an exemption from the site size requirements for High Performing Buildings.

ii. Reformat and re-edit to reflect Council’s assessment into Council’s Planning Proposal template.

(c) That a draft site-specific Development Control Plan (DCP) for the subject sites be prepared and reported back to Council prior to its public exhibition. The draft DCP should address, at a minimum:

i. Built form and massing;

ii. Building setbacks;

iii. Flooding;

iv. Traffic and parking issues; and

v. Road widening.

(d) That the Planning Proposal and DCP are concurrently exhibited.

(e) That Council advises the DPIE that the Chief Executive Officer (CEO) will be exercising the plan-making delegations for this Planning Proposal as authorised by Council.

(f) That Council write to DPIE to advise that Council no longer supports the progression of the existing site-specific Planning Proposal for 114-118 Harris Street (which has already received a Gateway determination).

(g) That Council delegate authority to the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the Planning Proposal and/or DCP processes.

(h) Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 2) is consistent with the recommendations of this report.

The motion moved by Councillor Tyrrell and seconded by Councillor Wearne on being put was declared CARRIED on the Lord Mayor’s Casting Vote.

3339

RESOLVED (Tyrrell/Wearne)

(b) That the Planning Proposal at Attachment 1 be forwarded to the DPIE to request the issuing of a Gateway Determination, after being amended as follows:

i. Remove references pertaining to an exemption from the site size requirements for High Performing Buildings.

ii. Reformat and re-edit to reflect Council’s assessment into Council’s Planning Proposal template.

i. Built form and massing;

ii. Building setbacks;

iii. Flooding;

iv. Traffic and parking issues; and

v. Road widening.

(d) That the Planning Proposal and DCP are concurrently exhibited.

(e) That Council advises the DPIE that the Chief Executive Officer (CEO) will be exercising the plan-making delegations for this Planning Proposal as authorised by Council.

(h) Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 2) is consistent with the recommendations of this report.

DIVISION A division was called, the result being:-

AYES: Councillors Dwyer, Garrard, Issa, Jefferies, Tyrrell, Wearne and Zaiter

NOES: Councillors Barrak, Bradley, Davis, Esber, Pandey, Prociv and Wilson

17.3

SUBJECT FOR APPROVAL: Public exhibition – Draft Parramatta CBD Local Infrastructure Contributions Plan 2021

REFERENCE F2019/04041 - D08128406

REPORT OF Land Use Planning Manager

3340

RESOLVED (Esber/Tyrrell)

(a) That Council approve the “Draft Parramatta CBD Local Infrastructure Contributions Plan 2021” (Draft Plan) at Attachment 1 for the purposes of public exhibition for a minimum period of 42 days.

(b) That a report on the outcomes of the public exhibition be provided to Council prior to finalisation of the Draft Plan.

(c) Further, that Council authorise the Chief Executive Officer to make minor non-policy and/or administrative changes to the Draft Plan, if needed, prior to it being placed on public exhibition.

DIVISION A division was called, the result being:-

AYES: Councillors Barrak, Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell, Wearne, Wilson and Zaiter

NOES: Councillor Bradley

18. Notices of Motion

18.1

SUBJECT NOTICE OF MOTION: Smart Progressive Divestment from Fossil Fuel Investing Financial Institutions

REFERENCE F2021/00521 - D08143514

FROM Councillor Bradley

MOTION (Bradley/Wilson)

That in addition to the comments received from Council’s investment adviser, a report be received by a September Council Meeting on the following restricted partial divestment proposal:

(a) That Council amend its investment policy if necessary, to enable progressive divestment of its term investment portfolio from fossil fuel investing financial institutions.

(b) That as Council’s current term investments expire with fossil fuel investing financial institutions, that these funds are re-invested only with non-fossil fuel investing financial institutions with the following conditions if possible:

(i) the investment is compliant with Council’s investment policy,

(ii) the investment rate of interest is comparable or better than those offered by fossil fuel investing financial institutions.

(c) Further, that six-monthly reports be provided to Council on this divestment progress, including the percentage of term deposits still exposed to fossil fuel investing institutions, assisted by the marketforces.org.au evaluation of banks.

The motion moved by Councillor Bradley and seconded by Councillor Wilson on being put was declared LOST.

18.2

SUBJECT NOTICE OF MOTION: Tree Removal at 52 Essex Street, Epping

REFERENCE F2021/00521 - D08143199

FROM Councillor Davis

3341

RESOLVED (Davis/Wearne)

(a) That Council:

i. acknowledges the advocacy of long time Epping resident Margaret McCartney who brought to the attention of Councillors and council officers the illegal removal of 22 trees and the carrying out of demolition and construction activities without tree protection structures in place on land at 52 Essex St, Epping,

ii. welcomes the decisions in City of Parramatta Council v Grand Epping Pty Ltd [2020] NSWLEC 70 and the penalty imposed on the respondent,

iii. welcomes the decisions in City of Parramatta Council v Sydney Trees Excavation and Demolition Pty Ltd [2021] NSWLEC 71 and the penalty imposed on the respondent,

iv. allocates the $155,000 received in fines towards planting public trees in streets within the East Epping Heritage Conservation Area that have not received trees in the recent street tree planting program as well as on any other suitable Council controlled land within the Epping Town Centre.

(b) That the Council’s efforts thus far to publicise the outcome of the NSW Land and Environment Court hearings be commended but that further publicity be conducted including, but not limited to, publication in the next edition of The Pulse, on the City of Parramatta website and on social media.

18.3

SUBJECT NOTICE OF MOTION: Protection of the Roxy Theatre

REFERENCE F2021/00521 - D08143236

FROM Councillor Davis

3342

RESOLVED (Davis/Issa)

(a) That the Lord Mayor write to the Minister for Heritage, The Hon. Don Harwin MLC, and that the letter includes:

i. a request that the Minister take steps within the provisions of the Heritage Act (1977) and other relevant state legislation and regulations, to prevent further deterioration of the internal and external fabric of the NSW State Heritage Listed Roxy Theatre,

ii. advice that on at least two separate occasions in the past twelve (12) months the City of Parramatta Council has contacted the owner of the Roxy regarding damage to the building (including a broken window and an unsecured entry at ground level),

iii. advice that there is evidence of trespassers entering the building and fears that the Roxy could be further vandalized or even be the target of arson if better protections and a plan to restore the building are not given the highest priority, and

iv. a link to the YouTube video posted by Adventures with Marley of urban explorers inside the Roxy in February 2021. The video clearly shows the current condition of the building’s interior and evidence of squatters.

(b) Further, that all Councillors and the CEO be furnished with a copy of the letter to the Minister and the response(s) from the Minister and/or a third party.

Note: Councillor Jefferies requested that his name be recorded as having voted against the decision taken on this item.

18.4

SUBJECT NOTICE OF MOTION: Lack of Mobile Service in Wentworth Point

REFERENCE F2021/00521 - D08143173

FROM Councillor Prociv

3343

RESOLVED (Prociv/Issa)

(a) That the Lord Mayor write to the Chief Executive Officers of Telstra Corporation, Singtel Optus and TPG Community, seeking updated information on their planned and existing Australian Mobile Network Base Stations, as listed on the RFNSA website, at Wentworth Point as follows:

(i) Telstra Corporation Limited, seeking information on their current and future construction and activation plan for their Australian Mobile Network base station opposite 47 Hill Rd, RFNSA number 2127032, at Wentworth Point.

(ii) TPG Community, seeking information on their current and future construction and activation plans for their Australian Mobile Network base stations, on the road reserves at 6 Baywater Drive and 19 Hill Rd, RFNSA numbers 2127051 and 2127055, at Wentworth Point.

(iii) Singtel Optus, seeking information on any current and/or future plans to upgrade the 3G network at 45 Hill Rd, RFNSA site 2127034, Wentworth Point.

(b) Further, that the Lord Mayor write to the NSW Department of Planning, Infrastructure and the Environment, including a copy of this motion, requesting the Smart Cities Plan currently being developed as part of the Greater Parramatta and Olympic Park Smart Cities Plan, include activation of Mobile Base Stations at Wentworth Point.

18.5

SUBJECT NOTICE OF MOTION: Parliamentary Petition requesting an increase in public transport services between the suburbs of Wentworth Point, Newington and Lidcombe

REFERENCE F2021/00521 - D08143192

FROM Councillor Prociv

3344

RESOLVED (Prociv/Issa)

(a) That Council supports the Parliamentary Petition asking for an increase in public transport services between the suburbs of Wentworth Point, Newington and Lidcombe with an immediate extension of Route 401 to include stops in Newington and Wentworth Point.

(b) Further, that the Lord Mayor write to the Minister for Transport and Roads, The Hon. Andrew Constance, expressing Council’s support for the Parliamentary Petition calling for the extension of the 401 bus route to increase public transport services between the suburbs of Wentworth Point, Newington and Lidcombe.

Note: Councillors Barrak, Jefferies and Wearne requested that their names be recorded as having voted against the decision taken on this item.

19. Questions with Notice

19.1

SUBJECT QUESTIONS WITH NOTICE: Questions Taken on Notice from Council Meeting - 12 July 2021

REFERENCE F2021/00521 - D08143028

FROM Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 12 JULY 2021

Item

Subject

Councillor

Question

Response

Executive Director

8.2

Lord Mayoral Minute – Development of a Flag Raising Ceremony Policy

Barrak

What is the per ceremony cost of flag raising ceremonies?

1. Historically, Council’s Flag Raising ceremonies have cost between $5,000 to $8,000 per ceremony. This is for ceremonies where appropriate infrastructure is in place, including flag poles, such as ceremonies previously delivered in Centenary Square with the use of Parramatta Town Hall.

2. The current requirement for COVID-safe management requires additional budget of approximately $2,000 per ceremony to ensure compliance.

3. Further, if additional event infrastructure is needed, in particular due to the lack of flag poles at the event location, this would require further budget of approximately $2,000 to $3,000 per ceremony.

4. At the Council meeting of 24 February 2020, Council endorsed the suspension of the Flag Raising Ceremony program as well as the re-allocation of the budget in full to the Ward Family Fun Days. This budget allocation totalled $25,000 per year to deliver approximately four ceremonies per year.

Acting Executive Director, City Engagement & Experience

20. CLOSED SESSION

3345

RESOLVED (Tyrrell/Esber)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 FOR APPROVAL: Tender 07/2020 Provision of Security Services - Multiple Panels. (D08038488) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2 FOR APPROVAL: Tender 30/2020 Sturt Park, Telopea – Major Landscape Upgrade. (D08037202) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 FOR APPROVAL: Tender 17/2021 Peggy Womersley Reserve, Felton Road, Carlingford - Sporting Pavilion Upgrade. (D08011668) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4 FOR APPROVAL: Tender 20/2021 Hunts Creek Bridge Construction - North Rocks Road, North Parramatta. (D08012362) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

5 FOR APPROVAL: Tender 22/2021 Good & Bridge Street, Granville - Streetscape Upgrade - Good Street between Parramatta Road and Bridge Street & Bridge Street between Rowells Street and Bold Street. (D08024403) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

6 FOR APPROVAL: Electricity Procurement for Council Owned Assets. (D08116753) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

7 FOR APPROVAL: 12-22 Langston Place, Epping - Granting of Easements and Transfer of Land (Deferred Item). (D08141353) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

8 FOR APPROVAL: Parramatta Square - Sydney Water Basement Connection. (D08068455) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

9 FOR APPROVAL: Town Hall Redevelopment, 5PS Forecourt and Budget. (D08082724) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

10 FOR APPROVAL: Parramatta Aquatic & Leisure Centre (ALCP) Operating Model. (D08083343) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

11 FOR APPROVAL: 2021 Riverside Theatres Redevelopment Concept Proposal. (D08134918) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

12 LATE REPORT FOR APPROVAL: Proposed Acquisition of 9 Wentworth Street Parramatta. (D08091620) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

Procedural Motion

3346

RESOLVED (Tyrrell/Esber)

That Items 20.2, 20.3, 20.4, 20.5, 20.7, 20.8 and 20.11 be resolved en bloc.

20.1

SUBJECT FOR APPROVAL: Tender 07/2020 Provision of Security Services - Multiple Panels

REFERENCE F2021/00521 - D08038488

REPORT OF Community Crime Prevention Officer

3347

RESOLVED (Tyrrell/Garrard)

(a) That Council approve the appointment of the preferred proponents for Panel 1 – Video Surveillance System (VSS) – Installation and cost outlined in paragraph 12 of the report.

(b) That Council approve the appointment of the preferred proponents for Panel 2 – Video Surveillance System (VSS) – Maintenance and cost outlined in paragraph 21 of the report.

(c) That Council approve the appointment of the preferred proponents for Panel 4 – Rapid Deployment Camera Installation and Maintenance and cost outlined in paragraph 30 of the report

(d) That Council approve the appointment of the preferred proponent for Panel 5 – Fibre Optic Cable Installation, Repair and Testing and cost outlined in paragraph 38 of the report.

(e) That Council approve the appointment of the preferred proponents for Panel 6 – Electronic Security System Installation and cost outlined in paragraph 52 of the report.

(f) That Council approve the appointment of the preferred proponents for Panel 7 – Electronic Security System Maintenance and cost outlined in paragraph 64 of the report

(g) Further, that Council delegate authority to Chief Executive Officer to finalise and execute all necessary documents.

Note: Councillors Barrak and Bradley requested that their names be recorded as having voted against the decision taken on this item.

20.2

SUBJECT FOR APPROVAL: Tender 30/2020 Sturt Park, Telopea – Major Landscape Upgrade

REFERENCE F2020/03212 - D08037202

REPORT OF Manager Capital Projects

3348

RESOLVED (Tyrrell/Esber)

(a) That Council approve appointment of the preferred proponent for the landscape, civil and building works proposed for Sturt Park, Sturt Street, Telopea for the contract sum as outlined in paragraph 10 of this report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.3

SUBJECT FOR APPROVAL: Tender 17/2021 Peggy Womersley Reserve, Felton Road, Carlingford - Sporting Pavilion Upgrade

REFERENCE F2021/00709 - D08011668

REPORT OF Manager Capital Projects

3349

RESOLVED (Tyrrell/Esber)

(a) That Council approve the appointment of the preferred proponent for the construction of a new sporting pavilion at Peggy Womersley Reserve, Felton Road, Carlingford for the contract sum as outlined in paragraph 14 of this report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.4

SUBJECT FOR APPROVAL: Tender 20/2021 Hunts Creek Bridge Construction - North Rocks Road, North Parramatta

REFERENCE F2021/00768 - D08012362

REPORT OF Manager Capital Projects

3350

RESOLVED (Tyrrell/Esber)

(a) That Council be advised no tender submissions were received for Tender 20/2021 Hunts Creek Bridge Design & Construction at North Rocks Road, North Parramatta.

(b) Further, that in accordance with The Local Government (General) Regulation 2005 – Regulation 178, fresh tenders are not called and that Council approve:

a. entering into negotiation for separate procurements for the design via pre-approved panels of suitably qualified consultants; and

b. then a public tender for the construction of the new bridge as detailed in paragraphs 11 and 12 of this report.

20.5

SUBJECT FOR APPROVAL: Tender 22/2021 Good & Bridge Street, Granville - Streetscape Upgrade - Good Street between Parramatta Road and Bridge Street & Bridge Street between Rowells Street and Bold Street

REFERENCE F2021/01234 - D08024403

REPORT OF Manager Capital Projects

3351

RESOLVED (Tyrrell/Esber)

(a) That Council approve appointment of the preferred proponent for the Good and Bridge Streets Granville Streetscape Upgrade for the contract sum as outlined in paragraph 12 of this report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.6

SUBJECT FOR APPROVAL: Electricity Procurement for Council Owned Assets

REFERENCE F2021/01728 - D08116753

REPORT OF Manager Sustainability & Waste

3352

RESOLVED (Issa/Tyrrell)

(a) That Council approve the Council entering into a contract with the preferred tenderer from the Southern Sydney Regional Organisation of Councils (SSROC) Tender for the purchase of electricity for Council’s large and small tariff sites including public street lighting, as outlined in Table 1 of this Report.

(b) Further, that Council delegate to the CEO:

1 to accept final pricing after the issue of the Stage 2 Best and Final Offers based on the indicative pricing in Tables 3 & 4 of this Report and within the following parameters:

i. That the final price does not exceed the current budgeted electricity cost by more than 7.5%;

ii. That Council endorse that 100% Renewable Energy be acquired for all electricity, provided its within the above price tolerance;

iii. If 100% Renewable Energy cannot be achieved within the above price tolerance, then reduce the level of Renewable Energy to a level within the above price tolerance.

2 to enter into the relevant contract with the preferred tenderer, in accordance with this Report.

20.7

SUBJECT FOR APPROVAL: 12-22 Langston Place, Epping - Granting of Easements and Transfer of Land (Deferred Item)

REFERENCE DL/635/2021 - D08141353

REPORT OF Manager Property Plan & Program

3353

RESOLVED (Tyrrell/Esber)

(a) That Council grant an Easement for Overhang over part of Lot 1 DP1219064 in favour of that part of the future subdivision of Lot 20 DP877567 benefitted by the easement, and being part of 12-22 Langston Place, Epping.

(b) That Council grant an Easement for Right of Public Access over Lot 5 DP249822 in favour of Lot 20 DP877567, being 12-22 Langston Place, Epping.

(c) That the developer of Lot 20 DP877567, transfer proposed Lot 5, being a re-subdivision of Lot 20 DP877567, to Council for nil compensation and subject to the following:

1. An Easement for Right of Access; and

2. A Restrictive Covenant that the FSR from proposed Lot 5 has been utilised within the development.

(d) That Council delegate authority to the Chief Executive Officer to finalise and execute any documents required for the completion of this matter.

(e) Further, that proposed Lot 5, being a re-subdivision of Lot 20 DP877567, be classified as Operational Land, in accordance with section 31(2) of the Local Government Act 1993.

20.8

SUBJECT FOR APPROVAL: Parramatta Square - Sydney Water Basement Connection

REFERENCE F2021/00521 - D08068455

REPORT OF Development Manager

3354

RESOLVED (Tyrrell/Esber)

(a) That Council lodge a Development Application for a breakthrough connection between the Parramatta Square and Sydney Water basements.

(b) That Council proceed with the design development of the breakthrough works.

(c) That Council negotiate a 4 Parramatta Square Breakthrough Agreement with Walker and engage Walker to deliver the breakthrough works.

(d) That Council amend the Sydney Water Interface Deed, as contemplated in the Heads of Agreement.

(e) That Council approve the Budget 2021/22 be adjusted to include an increase of $225,000 for a total of $2.525 million for the Parramatta Square Sydney Water basement breakthrough works.

(f) That Council complete the Parramatta Square Sydney Water basement breakthrough works.

(g) Further, that Council delegate authority to the Chief Executive Officer to negotiate, sign and execute all documents in relation to this matter.

20.9

SUBJECT FOR APPROVAL: Town Hall Redevelopment, 5PS Forecourt and Budget

REFERENCE F2019/01435 - D08082724

REPORT OF Project Manager

MOTION (Esber/Wilson)

That Council defer consideration of this matter for a period of two (2) weeks for the matter to be presented a special meeting of the Finance Committee.

AMENDMENT (Issa/Tyrrell)

(a) That Council not proceed with the “Activate Parramatta” proposal that was endorsed by the chamber at a Council Meeting on 11^th May 2015.

(b) That Council approve the design concept for the 7 Parramatta Square Project (7PS) at Attachment 1.

(c) That Council approve a total budget of $20M to deliver the current design concept for 7PS as detailed at paragraph 15 of this report.

(d) That Council delegate authority to the Chief Executive Officer to lodge Development Applications and all related applications for the 7PS, consistent with the design provided at Attachment 1.

(e) That Council approve the current concept for the 5 Parramatta Square forecourt, as at Attachment 2.

(f) That Council approve the increase in the 5 Parramatta Square project budget by an additional $5,900,000 to supplement project contingency as detailed at paragraph 24 of this report.

(g) Further, that Council delegate authority to the Chief Executive Officer to negotiate, execute contracts and sign all necessary documentation required for the design and construction for the 5 & 7 Parramatta Square Project to maximum value of $156m allocated from the Property Reserve as detailed at paragraph 33 of this report.

The amendment moved by Councillor Issa and seconded by Councillor Tyrrell on being put was declared LOST.

The motion moved by Councillor Esber and seconded by Councillor Wilson on being put was declared CARRIED.

3355

RESOLVED (Esber/Wilson)

That Council defer consideration of this matter for a period of two (2) weeks for the matter to be presented a special meeting of the Finance Committee.

20.10

SUBJECT FOR APPROVAL: Parramatta Aquatic & Leisure Centre (ALCP) Operating Model

REFERENCE F2021/00521 - D08083343

REPORT OF Client Side Senior Project Manager

3356

RESOLVED (Esber/Wilson)

That Council defer consideration of this matter for a period of two (2) weeks for the matter to be presented a special meeting of the Finance Committee.

20.11

SUBJECT FOR APPROVAL: 2021 Riverside Theatres Redevelopment Concept Proposal

REFERENCE F2021/00521 - D08134918

REPORT OF Business Manager -Riverside

3357

RESOLVED (Tyrrell/Esber)

(a) That Council note the 2021 Riverside Theatres Redevelopment Concept Proposal, as presented at the Councillor Workshop of 5 July 2021 and included as an attachment to this report.

(b) That Council approve the next stages of the Concept Proposal validation work, specifically;

1 To engage appropriate design consultants to provide an architecturally validated version/s of the proposed ‘block and stack’ design.

2 To engage appropriate technical, theatre and project consultants to provide an updated detailed functional specification for the project which aligns and informs the updated design.

3 To engage a qualified Quantity Surveyor to provide a validated project cost plan estimate for the updated ’block and stack’ design.

(c) That Council allocate funding to the sum of $100,000 to engage the required specialist consultants to undertake the validation work required to progress the development of the 2021 Riverside Theatres Redevelopment Concept Proposal.

(d) That Council confirm the existing $100M funding proceeds from the sale of land for the Powerhouse Parramatta site to be maintained within the Property Reserve exclusively for the Riverside Redevelopment site until 30^th June 2022.

(e) Further, that Council Officers explore available funding options to bridge the funding gap between the $100M partitioned funds and the anticipated $140-150M project budget for the 2021 Riverside Theatres Redevelopment Concept Proposal.

20.12

SUBJECT LATE REPORT FOR APPROVAL: Proposed Acquisition of 9 Wentworth Street Parramatta

REFERENCE F2020/01973 - D08091620

REPORT OF Development Manager Property Development; Development Manager Property Development Group

3358

RESOLVED (Tyrrell/Issa)

That Council resolve in accordance with the confidential recommendation as outlined in the report, subsequently amended as per correspondence circulated to Councillors on 23 July 2021.

Procedural Motion

3359

RESOLVED (Tyrrell/Esber)

That the meeting resume into open session.

21. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 20.1 to 20.12.

22. CONCLUSION OF MEETING

The meeting terminated at 9:55 pm.

THIS PAGE AND THE PRECEDING 29 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 26 JULY 2021 AND CONFIRMED ON MONDAY, 9 AUGUST 2021.

Chairperson

Council 9 August 2021 Item 12.3

FAIR

ITEM NUMBER 12.3

SUBJECT FOR APPROVAL: Minutes of the Aboriginal and Torres Strait Islander Advisory Committee

REFERENCE F2021/00521 - D08112485

REPORT OF Community Capacity Building Officer

workshop/briefing date: Nil

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 27 April and 25 May 2021. This report provides a precis of the minutes of these meetings.

RECOMMENDATION

(a) That Council note the minutes of the Aboriginal and Torres Strait Islander Advisory Committee Meetings held on 27 April and 25 May 2021.

(b) That Council delegate authority to the Chairperson of the Aboriginal and Torres Strait Islander Advisory Committee to make representation by sending a letter to the Museum of Art and Applied Sciences conveying the Committee’s resolution in support of the rights of the traditional custodians of the Parramatta area, the Dharug people, to have a voice in whatever happens on the Willow Grove land and the area around it.

(c) That Council note the Committee’s endorsement of the renaming of the ‘Sorry Day Garden’ in Lake Parramatta to the ‘Marcia Donovan Sorry Day Garden’.

(d) Further, that Council note the Committee’s resolution to congratulate and commend the Council and its officers on its achievements in Reconciliation over the past term of Council.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly (February-November) and currently comprises eight members.

2. Due to the COVID-19 pandemic, all Council Advisory Committee meetings were cancelled from March 2020 until August 2020. Remote meetings took place from June 2020 until the meeting of March 2021, when a hybrid in‑person/online format was introduced.

3. The Committee met on 27 April and 25 May 2021. The minutes of these meetings can be found at Attachments 1 and 2.

ISSUES/OPTIONS/CONSEQUENCES

The Cultural Significance of Willow Grove

4. The Committee invited Aunty Julie Jones of the Dharug Strategic Management Group (DSMG) to the April meeting to speak on the cultural significance of Willow Grove (43 Phillip Street, Parramatta) and the surrounding land. Aunty Julie spoke of the significance of this land to the Dharug people and to their history and story, to which the river is central. She expressed concerns that development on this site represents a further loss of Aboriginal culture.

5. Aunty Julie indicated that DSMG had agreed a Memorandum of Understanding with the Museum of Applied Arts and Sciences (MAAS) and that DSMG is not against a ‘Powerhouse in Parramatta’, but against the construction of a museum on this particular site. She expressed her disappointment that, having had the DSMG make its views known, their concerns have not been heard through the MAAS development process. Aunty Julie also expressed disappoint in the Community Reference Group that had been established and described the experience of First Nations People with the project to be one of frustration.

6. Aunty Julie asked that the Committee be a voice in favour of Traditional Custodians having their cultural authority acknowledged in such matters.

7. The Committee noted that the MAAS is a development of State Significance and recalled that the MAAS team had engaged directly with the Committee several times, the last being in February 2020. However, that engagement had related only to the operation of the Museum rather than the Willow Grove matter. On all cultural matters, the Committee deferred to the Dharug community.

8. Following discussion, the Committee resolved:

That the Aboriginal and Torres Strait Islander Advisory Committee of the City of Parramatta Council send a Statement to the City of Parramatta Council, the MAAS Project, and the Willow Grove Project, to the effect that our Committee supports the right of the traditional custodians of the Parramatta area, the Darug (aka Dharug) people, to have a voice in whatever happens on the Willow Grove land and the area around it.

9. It is recommended that Council authorise the Chairperson of the Committee to send a letter to this effect to the Museum of Arts and Applied Sciences.

WARAMI Program 2021

10. The City Events and Festivals team updated the Committee on plans for the WARAMI Program 2021, which was upcoming at the time, and highlighted the excellent reach of the online program in 2020, despite the challenges of the COVID-19 pandemic.

11. Council officers noted that the program encompasses Sorry Day, Reconciliation Week and NAIDOC Week events from 26 May to 12 July 2021. The theme for 2021 is ‘Good to see you’. It was confirmed that Burramatta NAIDOC day is planned for Sunday 11 July with capacity for approximately 5000 attendees to participate in this event that celebrates the culture and achievements of Aboriginal and Torres Strait Islander people.

12. Officers also informed the Committee that Council had been successful in its application for a Creative Music Grant. These funds will enable Council to showcase Indigenous youth culture.

Officer note: The Burramatta NAIDOC Day planned for Sunday 11 July had to be cancelled due to the public health orders relating to temporary movement and gathering restrictions.

Marcia Donovan Sorry Day Garden

13. Pursuant to Council’s resolution of 26 April 2021 ‘That Council approve the renaming of the ‘Sorry Day Garden’ in Lake Parramatta to the ‘Marcia Donovan Sorry Day Garden’, subject to the endorsement from the Aboriginal and Torres Strait Islander Advisory Committee (Committee)’, at the April meeting the Committee resolved:

That the Committee endorse the renaming of the ‘Sorry Day Garden’ in Lake Parramatta to the ‘Marcia Donovan Sorry Day Garden’.

Update on Terms of Reference Review

14. At the 25 May meeting, Council Officers provided an update to the Committee on the review of the Terms of Reference for the Committee. The Committee were advised that a request for quotation had been released to the market for a suitably qualified First Nations consultant to conduct a review of the Terms of Reference for the Committee prior to the end of term.

15. Officers noted many frustrations expressed by Committee members in relation to Committee and Council processes. The Committee were advised that one of the consultant’s deliverables was to speak with the current membership as part of the consultation process, as well as other Councils and other First Nations community members. The feedback will inform the review of all Advisory Committees of Council. It was noted that at the end of the Council term, the Committee will be dissolved and expressions of interest reopened for Committee Membership. A report on Council Committees will be reported to one of the first meetings of the new term of Council.

Legacy of the Stretch Reconciliation Action Plan 2017-2020

16. Council Officers reported on the achievements of the Stretch Reconciliation Action Plan 2017-2020, including the following highlights:

· Cultural awareness training over three (3) years – 60% of Council staff participated in non-mandatory cultural awareness training;

· An increase of 6% in procurement from Indigenous businesses across the area. This figure does not include the fit-out of the Wentworth Point Community Centre and Library, which was undertaken by an Indigenous business, as this major project would skew overall figures;

· First Nations programming included across Council, particularly in Early Learning Centres, Recreation, Riverside, events and Parramatta Artists’ Studios;

· Elevation and rebranding of signage and interpretation;

· Capacity building of business forums and Indigenous businesses.

17. More work was identified to be undertaken in the space of partnerships, in engagement, leading and inspiring Reconciliation. In relation to cultural infrastructure, the following status update was provided:

· Complete: Memorial to Indigenous Service Personnel (launch event forthcoming);

· In delivery: 5 Parramatta Square – Keeping Place and Dharug Room;

· In planning: First Nations Cultural Walk as part of CBD public art project incorporating Civic Link;

· In planning by other entities: National First Nations Science Centre;

· Further investigation: Feasibility and future funding opportunities across Western Sydney and Sydney.

18. The next steps were presented to the Committee, following internal consultation already undertaken with Councillors and the Executive Team. These include the following options:

1) Do nothing.

2) Develop another RAP under the Reconciliation Australia Framework.

3) Develop a unique City of Parramatta Council First Nations Strategy that incorporates similar actions as the Reconciliation Australia Framework, but makes this unique to Parramatta.

19. The Committee confirmed their support for Option 3 and resolved:

That the Committee congratulate and commend the Council and officers on its achievements in Reconciliation over the past term of Council.

20. During the discussion, the Committee suggested that Councillors be encouraged to attend more Committee Meetings. After further discussion, the Committee requested that the CEO be specifically invited to attend Committee meetings. It was suggested that members raise their views on Committee engagement with Councillors and the CEO during consultations for the upcoming review of the Committee Terms of Reference.

Working Group on Aboriginal Deaths in Custody

21. In May, members of the Working Group on Aboriginal Deaths in Custody (a sub-group of the Advisory Committee formed in February 2021) reported that they had met twice and were preparing a report for consideration by the broader Committee at the meeting of 22 June 2021, with a view to presenting the report to Council.

CONSULTATION & TIMING

Stakeholder Consultation

22. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
22 June 2021	Aboriginal and Torres Strait Islander Advisory Committee	Minutes of this meeting will be presented to a future Council meeting.	N/A	N/A

Councillor Consultation

23. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

19 April 2021

Lord Mayor Councillor Bob Dwyer, Councillors Bradley, Davis, Esber, Pandey, Wearne and Wilson

Councillor workshop on the Legacy of the Reconciliation Action Plan 2017-2021.

Support for Option 3 discussed in paragraph 18 of this report.

Following Councillor workshop, a similar presentation was made to the May meeting of the Advisory Committee as recorded in Attachment 2.

Group Manager, Social and Community Services

27 April 2021

Councillor Phil Bradley

The minutes reflect Councillor Bradley’s participation in the Advisory Committee meetings.

N/A

LEGAL IMPLICATIONS FOR COUNCIL

24. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

25. Items reported to the Committee related to WARAMI and the review of the Committee’s Terms of Reference are all sufficiently funded from existing approved budgets.

26. In the long-term financial plan, an annual amount of $100,000 has been allocated for the First Nations Strategy within the Social and Community Services Unit budget. The intention is that the development of the strategy and associated consultation will determine what those funds will be allocated to. Any costs of development will be sourced within existing staff costs and budgets.

27. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result		Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

Tarina Rubis

Community Capacity Building Officer

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Michael Tzimoulas

Executive Director Corporate Services

Jon Greig

Executive Director Community Services

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Aboriginal and Torres Strait Islander Advisory Committee meeting 27 April 2021 - Final Minutes	6 Pages
2 ⇩	Aboriginal and Torres Strait Islander Advisory Committee meeting 25 May 2021 - Final Minutes	5 Pages

REFERENCE MATERIAL

Council 9 August 2021 Item 13.1

ACCESSIBLE

ITEM NUMBER 13.1

SUBJECT FOR APPROVAL: Response to Notice of Motion - Celebration of International Day of People with Disability

REFERENCE F2021/00521 - D08054910

REPORT OF Community Capacity Building Officer, Community Capacity Building

PURPOSE:

This report provides a response to the Notice of Motion – Celebration of International Day of People with Disability dated 12 April 2021, with recommendations for a suite of activities for Council’s consideration.

RECOMMENDATION

(a) That Council endorse the following activities to acknowledge the International Day of People with Disability (IDPwD) on 3 December 2021:

1. Develop a social media campaign, with the Access Advisory Committee, coinciding with IDPwD 2021 to raise awareness of the Committee, its role in Council, and draw attention to the achievements of the Committee in contributing to more inclusive services and facilities in Parramatta, and that calls for other members of the community with disability to contribute their stories of achievement to the campaign.

2. Deliver a Discovering Parramatta Week through the Heritage Centre to coincide with IDPwD 2021, to raise awareness of accessible activities offered by the Heritage Centre and increase participation in programs.

3. Deliver an Inclusion at Parramatta month (December) of Library based activities and opportunities to raise awareness and participation in inclusive programs of the Library, including education opportunities to increase knowledge of NDIS and facilitate links to relevant support services.

4. Implement a Celebrating Inclusion at Riverside campaign to coincide with IDPwD 2021 to promote Riverside’s year-round accessible and inclusive services. Explore the delivery of a Concert and Panel Discussion event as a focal point for this campaign.

5. Council makes a public statement in support of people with disability and the need to address key challenges faced at this time with:

“The City of Parramatta Council calls upon services and all the community to keep the needs and interests of people with disabilities at the centre of each person’s support and participation, as everyone is an individual, with individual needs, challenges and goals. There is no single experience of disability.”

BACKGROUND

1. International Day of People with Disability is marked by Council each year. The scale of activities to mark the occasion has varied over the last eight years, with the current focus being a major theme of programming at Council’s libraries, Riverside Theatre and Over 55s Leisure and Learning.

2. Prior to 2013 a larger event was held in what is now Centenary Square. The scale of that event was reduced following an event and in consultation with the Access Advisory Committee at the time. Since that time there has been a film competition held, photographic exhibition and community awareness campaigns around that time of year.

3. Current activities to mark the day make use of existing budgets for programming. There is no allocated budget for a larger scale event.

4. In line with changing attitudes within the community sector and feedback from people who live with disability, greater focus and effort goes towards ensuring that inclusion is achieved throughout the whole year, rather than just one day. Council’s Disability Inclusion Action Plan contains a number of actions that aim to improve the visibility of people with disability throughout the whole year and actions that aim to increase the inclusivity of all Council events and community life in general. Within Council, International Day of People with Disability is marked in internal communications and at Council locations to increase awareness of the commitments made by Council in the Disability Inclusion Action Plan and inspire inclusion in all Council operations and programs.

5. At the 12 April 2021 meeting of Council Notice of Motion was passed requesting:

That a report be brought back within 8 weeks with ideas on organising an event on 3 December 2021, to promote and acknowledge the achievements and contributions of people with disability on the International Day of People with Disability, with the aim of:

i. Celebrating the achievements of People with Disability

ii. Provide an opportunity to educate people on issues around disability.

iii. Promote Parramatta as an accessible and inclusive City

iv. Connect service providers with People with Disability

v. involving local disability organisations in the planning and running of the event, including such organisations as NSW Deaf Society, Vision Australia, Northcott Parramatta, Muscular Dystrophy Assoc of NSW, Multicultural Disability Advocacy Association, Physical Disability Council of NSW, Paraplegic and Quadriplegic Association of NSW, and other interested disability organisations.

ISSUES/OPTIONS/CONSEQUENCES

6. Following consultation with the Community Services and City Engagement teams, several project ideas have been developed for consideration by Council, with details provided below. Together, the project ideas seek to address the aims identified in the Notice of Motion and meet the needs of the community at this time within the role and capacity of Council.

7. For several years up until 2015, Council ran a Services Expo in Centenary Square to align with IDPwD. Due to a review of the activity indicating this approach did not meet the Expo’s aims for the community under changing conditions in the service system and local sector, following years sought to implement activities that addressed community needs and Council’s role in the community. Activities since 2015 have included the public launch of Access for Business guidelines and a photo exhibition project. More recently, activities have been guided by the aims of Council’s Disability Inclusion Action Plan, with a focus on internal capacity building of Council including training and awareness raising for all staff.

8. In light of current conditions and the breadth of aims identified, a singular large-scale event is not recommended. This includes consideration of risks still related to COVID-19, of particular concern to people with disability, as well as the needs of people with disabilities and issues identified with the current support service delivery system for people with disability.

9. In support of all projects that are delivered, a dedicated webpage will be created where confirmed IDPwD 2021 related activities will be listed and links to relevant services and booking sites will be provided.

10. Members of Council’s Access Advisory Committee were provided with the opportunity to provide feedback on project ideas developed, and comments received are reflected in the project details provided. All project ideas received support from Members that provided feedback, but particular support was provided for activity ideas Two, Three and Five.

11. Activity Idea One – Social Media Campaign, Access Committee

- Council to develop a social media campaign, with Access Committee Members, with messages that use Committee Members as subjects to speak to: the individual’s disability, the Access Committee, its role in improving communications between the disability community and council, and its contributions to the development of accessible facilities – to highlight Ollie Web playground and the Aquatic Centre plans. These will link back to a dedicated webpage, where key messages will appear together.

- Messages will be accompanied by a hashtag, such as #IDPwDParramatta, calling on community members with disability to contribute their stories of achievement using the nominated hashtag.

- It is to be noted that this will require the interest and commitment of sufficient Committee Members in participating, and the need to draw upon Members of the current Committee. All Committees will be dissolved together with Council later this year, and the acceptance of Committee Terms of Reference and appointment of new Committee Members rests with the newly elected Council. Committee Members did not indicate if they were willing to be message subjects when providing their feedback on IDPwD project ideas.

- It is estimated that this activity will cost $300 and can be contained within existing 2021/2022 budget without impacting on service delivery.

12. Activity Idea Two – Discovering Parramatta Week, Heritage Centre

- A “week” of inclusive activities, to both draw attention to what the Heritage Centre has to offer and also understand demand for more accessible activities planned into standard programming. For example, provision of Auslan interpreters in addition to being physically accessible for wheelchair users.

- Activities include accessible nature walks, workshops and cultural engagement with Dharug elders, including with Auslan interpreters, as well as an online Parramatta trivia social session.

- Activities can also include a call to the community to share access barriers experienced at Parramatta heritage sites, so that the Heritage Centre and Council can seek to address in programming and works where possible.

- It is estimated that these activities will cost $3,000. However, as this involves taking an established budgeted activity and will focus on a particular audience demographic, it can be contained within existing 2021/2022 budget.

13. Activity Idea Three – Inclusion at the Library (December)

- A range of activities offered over December designed to raise awareness of the Library’s accessible facilities and programs and explore ways to improve current services.

· Run a survey to people with disabilities what they expect to see from the library through eNewsletter in September;

· Information stall from NDIS at Epping, Wentworth Point or other branches;

· Hearing aid service to provide free hearing check and government information;

· Invite a speech pathologist to the Library’s story time to meet parents at Parramatta and some branches;

· Promote Home Library Service to eligible residents and nursing homes;

· Displays across all branches to raise community awareness on information and technology at the Library;

· Information session on where to get help from NDIS for CALD communities in their own language;

· A library tour for Special Education needs students, including exploring collaboration with the local Department of Education in their plans for students with disability on IDPwD.

- It is estimated that these activities will not be associated with additional budget implications for 2021/2022 as are part of planned programs and activities can be organised at no additional cost.

14. Activity Idea Four – Celebrating inclusion at Riverside (week of IDPwD)

- Promotional campaign to generate awareness for Riverside’s year-round access and inclusion activity, such as Audio Description, Auslan interpreted performances, relaxed performances and Riverside’s Beyond the Square Drama program.

- Concert with Panel Discussion in COVID-19 safe delivery format. This event is estimated to require a budget of $9,000, as it unlikely to cover costs through ticket sales. Funding has been identified as a result of programming interruptions due to the COVID-19 lockdown that will enable this project to proceed with costs met from the current 2021/22 Riverside budget.

- Riverside will seek feedback and advice on content for a Concert and Panel Discussion event from Access Advisory Committee Members.

15. Activity Idea Five – Council Position Statement (Formal statement in Media Release)

- Council’s NDIS services unit (delivered by Community Care) exists to provide support to the most vulnerable people with disability in our community who have been failed by other services and are typically experiencing a point of crisis. The team seeks to address market failures and industry gaps in ensuring that people receive the tailored support they identify and need as individuals.

- The experiences of participants who come to our NDIS registered services for assistance demonstrate that the system and services frequently fall short in treating people as individuals and receiving the support that is right for them and their specific circumstances. As people with disability, this can have serious impacts on their health and wellbeing, and for some this risk can be life threatening.

- In addition to drawing attention to contributions of the Access Advisory Committee and other community members to creating a more accessible and inclusive city, it is recommended that Council show its support for People with Disability in the community and raise awareness around what services need to prioritise, by making the following public statement on the International Day of People with Disability,

CONSULTATION & TIMING

Stakeholder Consultation

16. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
3 May 2021	Council Officer, Community Capacity Building	Provided project idea for consideration by Council	Project idea provided to Access Committee Members for feedback and included in Report	Community Capacity Building, Social & Community Services.
3 May 2021	Council Officers, Media and Communications	Provided input into social media campaign idea regarding potential angle for a media release using the hashtag element to draw attention to the campaign.	Tanya Owen to remain in contact with Media and Communications following Council resolution and in the lead up to IDPwD regarding a potential media release.	Community Capacity Building, Social & Community Services
3 May 2021	Council Officer, Digital Marketing	Provided feedback and advice on use of hashtag for social media campaign, indicating useful for content aggregation and need to be unique	Advice will guide the creation of an appropriate hashtag to be associated with the social media campaign project	Community Capacity Building, Social & Community Services
3 May 2021	Council Officers, NDIS Services, Community Care	Provided project idea for consideration by Council	Project idea provided to Access Committee Members for feedback and included in Report	Community Capacity Building, Social & Community Services
4 May 2021	Council Officer, Heritage Centre	Provided project idea for consideration by Council	Project idea provided to Access Committee Members for feedback and included in Report	Community Capacity Building, Social & Community Services
17 May 2021	Council Officer, Riverside Theatres	Provided project idea for consideration by Council	Project idea provided to Access Committee Members for feedback and included in Report	Community Capacity Building, Social & Community Services
17 May 2021	Council Officer, Library	Provided project idea for consideration by Council	Project idea provided to Access Committee Members for feedback and included in Report	Community Capacity Building, Social & Community Services
21 May 2021	Access Advisory Committee Members (John Moxon, Mark Kunach, Timothy Hartau)	Supported all ideas provided, in particular Project Ideas 2, 3 & 5. Suggested additions to activities: role of Access Committee in improving communication between community & Council be added to social media campaign; Heritage Centre could add a call out for members of public to indicate barriers to access at particular Parramatta Heritage Sites; Library could reach out to local Department of Education to merge with some of their IDPwD activities for students with disability, including Library tour; indicated interest in providing advice and feedback on Riverside Concert event.	Feedback to relevant units provided for comment, to be incorporated into this Report or explored when project ideas are progressed.	Community Capacity Building, Social & Community Services

Councillor Consultation

17. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
20 July 2021	Councillor Pandey	Briefed on project concepts. Supportive of all of them. Keen to see a funding opportunity identified for the Riverside concept.	Programming funds identified from across the Social and Community Services team as a result of programs cancelled due to COVID lock down.	Group Manager Social and Community Services

LEGAL IMPLICATIONS FOR COUNCIL

18. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

19. Four of the five project and activity ideas can be contained within existing 2021/2022 budgets:

· Activity One: Estimated cost of $300 that is contained within existing Community Capacity Building budget

· Activity Two: Estimated cost of $3,000 that is contained within existing Heritage Centre and Community Capacity Building budgets.

· Activity Three: No estimated additional cost, programming is contained within exiting Library budget.

· Activity Four: Estimated budget of $9,000 will be funded through the reallocation of funds from the 2021/2022 budget from planned programming.

· Activity Five: No estimated cost.

20. The COVID-19 related lockdowns of July 2021 has presented an opportunity to gather funds from disrupted programming across the Social and Community Services unit to fund the Riverside Theatre activity. These funds will be reallocated in the next Quarterly Review process.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil

Funding Source Programming expenses reallocated across Social and Community Services	NA

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil

Funding Source	NA

Tanya Owen

Community Capacity Building Officer, Community Capacity Building

Rodrigo Gutierrez

Community Capacity Building Manager

David Moutou

Group Manager Social and Community Services

Michael Tzimoulas

Executive Director Corporate Services

Jon Greig

Executive Director Community Services

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 August 2021 Item 16.2

THRIVING

ITEM NUMBER 16.2

SUBJECT FOR APPROVAL: Phillip Street Smart Street Stage 2 Works (Deferred Item)

REFERENCE F2021/00521 - D08160836

REPORT OF Place Manager

This matter was deferred at the Council Meeting of 26 July 2021 for a period of two (2) weeks.

PURPOSE:

To report to Council the detailed concept plan, funding opportunities and project delivery plan for the Phillip Street ‘Smart Street’ - Stage 2 project per Council’s Resolution of 30 November 2020, and to seek approval to proceed with detailed design, procurement, and delivery of the physical works.

RECOMMENDATION

(a) That Council approve the Phillip Street Smart Street - Stage 2 detailed concept plan at Attachment 1.

(b) That Council approve the project budget of $4,321,508 from the CBD Infrastructure Special Rate and Internal CBD Infrastructure Reserve and $750,000 from ‘Your High Street’ grant funding (only applicable to this project) for a total project budget of $5,071,508 as detailed in paragraph 9.

(c) Further, that Council approve the accompanying project delivery plan for completion in December 2022 as outlined in Attachment 2.

BACKGROUND

1. On 30 November 2020, Council resolved as follows:

16.1 FOR APPROVAL: Response to Notice of Motion: Phillip Street Smart Street

RESOLVED (Zaiter/Issa)

(a) That Council allocate $325,000 from the C.I.S.R. to fund to detailed design of the Phillip Street ‘Smart Street’ Stage 2 project between Smith and Charles Streets, southern side.

(b) That Council allocate a further $4,321,508 from the CBD Infrastructure Special Rate (or the equivalent in rates collection in the 2021/22 and 2022/23 financial years in the event that Council adopts changes to enable harmonisation of Council rates) to ensure capital funding for the future construction of this project, subject to Council endorsing the report in item (c).

(c) Further, that a report outlining detailed scope, funding opportunities and project delivery plan for the next stages of this project is submitted to Council for consideration of an approval to proceed with project delivery, including but not limited to learnings from Stage 1 implementation and delivery.

2. The Phillip Street precinct, particularly between the northern side of Phillip Street and the Parramatta River, is going through significant change. The Phillip Street precinct will soon be home to 3,000 new residents. It will also be the city’s gateway to thousands of museum visitors, stadium attendees, and ferry arrivals - a major link to the CBD Foreshore, the museum, and the new sporting and entertainment precinct. As, such, the street is identified as a key CBD east-west connector in Council’s 'Walk Parramatta' strategy. This project reclaims up to 1.5m of roadway to create an expanded pedestrian/activation/outdoor dining space following-on from PLR works in the Church Street ‘Eat Street’ precinct where local economic forces see a desire for expansion. Council has approved two expanded Outdoor Dining areas in Stage 1 of the project thus far.

3. Stage 2 of the Phillip Street ‘Smart Street’ project is about enhancing community and customer satisfaction by integrating a key streetscape with large private and public developments in the precinct, enhancing connectivity, expanding a popular outdoor dining precinct, while also making the city smarter, safer and more sustainable.

4. Per Attachment 1, Stage 2 of the Phillip Street ‘Smart Street’ project includes the following areas:

· The southern side of Phillip Street between Smith and Charles Streets;

· Footpath and kerb line on corner of Charles Street - interfacing with Charles Street Square and Council’s Charles Street Square upgrade project;

· A small section between PLR boundary (Church & Phillip Street intersection) and Stage 1 boundary of works (near Erby Place).

5. The Stage 2 scope is an extension of Stage 1 works, integrating two core components:

a. Installation of the infrastructure needed to support technologies for a smart street (smart poles and optical fibre, etc), enabling seamless integration of ‘smart’ technologies into the streetscape. The roll-out of fibre-optic cable will future-proof the street by allowing new digital services as technology evolves, and provide ‘blank canvas’ for the city to test new smart technologies. Installed in first instance are, ‘smart’ irrigation, landscape lighting installations, digital wayfinding, smart street furniture, smart bins, additional CCTV, and temperature, humidity and air quality sensors connected to a water misting system to cool the street, along with customer-facing digital display screens reporting on the ‘health’ of the street and other relevant data such as upcoming ferry arrivals/departures. Due to Council’s successful application for the NSW State Government’s ‘Your High Street’ grant for this project, Stage 2 works will include the installation of kinetic pavers, generating power for the USB chargers built into the street furniture.

b. Streetscape Improvements to deliver on the Phillip Street vision of vibrant street level green ‘urban forest’ promenade that will link Parramatta Quay to the new stadium and, ultimately, the Parramatta Museum of Arts and Applied Sciences (MAAS). Due to Council’s successful application for the NSW State Government’s ‘Your High Street’ grant for this project, Stage 2 works will include the creation of a new activated arrival gateway directly opposite Parramatta Wharf, similar to the existing Erby Place pocket park. This integration with Council’s existing Charles Street Square upgrade project will create a high-quality, vibrant streetscape in this important precinct.

6. The physical works will commence in March 2022 upon receipt of approvals and are scheduled for completion by December 2022 as outlined in Attachment 2. This schedule falls in line with the milestones outlined in the signed NSW State Government’s ‘Your High Street’ grant agreement.

ISSUES/OPTIONS/CONSEQUENCES

7. The aim of this project is to deliver streetscape upgrade works. The project has two funding sources: $750,000 in ‘Your High Street’ grant funding (only applicable to this project), and $4,321,508 funding from the CBD Infrastructure Special Rate and Internal CBD Infrastructure Reserve (previously reserved by Council in the 2021/22 Budget and Delivery Plan).

“The income raised by the levy of the CBD Infrastructure Special Rate will provide resources for the improvements to Infrastructure that will attract and is directly related to increasing business to the Parramatta CBD area. Services funded will include streetscape upgrades, street paving, security, street furniture, street lighting, and a focus on important area such CBD river foreshore, Church Street and our east west main streets (Phillip, George and Macquarie Streets).” - extract from rates notice

8. Council’s ‘Place Score’ pre-intervention research shows that CBD residents, workers and visitors want more outdoor dining, vibrancy, cafes, shade and seating along Phillip Street, with the ‘Top 3’ customer preferences (in order) for ‘Cleanliness’, ‘Safety’, and introducing ‘Elements of the Natural Environment’. This project addresses all of these customer preferences which will enhance Council’s overall Customer Satisfaction score. Further details about the project, including the data-driven investigations used to establish the need and location for the project, are provided at Attachment 3.

9. This project will provide the infrastructure needed to support technologies for a ‘Smart City’. The roll-out of fibre-optic cable will future-proof the street by allowing new digital services as technology evolves, and provide ‘blank canvas’ for the city to test new smart technologies. Installed in first instance are ‘smart’ street lighting installations, ‘smart’ screens, ‘smart’ bins, additional CCTV, and temperature, humidity and air quality sensors connected to a water misting system to cool the street.

10. The project team includes Future Cities to ensure that sensors (air quality, temperature, humidity, people and vehicle counters, and digital screens) are integrated Council’s communication network (TTN and GeoScada) providing full access and ongoing maintenance of the data.

11. Tree planting addresses customer preference, and supports a vibrant street level green ‘urban forest’ with 35% canopy cover when mature in alignment with Environmental Sustainability Strategy and Greater Sydney Commission target of 40%, and supporting customer preference.

12. The Phillip Street ‘Smart Street’ project is identified as a key Strategic Project on page 133 of the Delivery Program and Operational Plan (DPOP) 2019-20 and identified in the DPOP capital projects budget list.

“The aim of this project is to implement Parramatta’s first smart street in Phillip Street within the CBD. The project will deliver infrastructure needed to support technologies for a smart street and streetscape improvements that will help to form the wider Phillip Street vision of being the promenade that will link Parramatta Quay to the new stadium.”

13. Key Lessons Learned from ‘Stage 1’ of this project include:

a. Prior to ‘Stage 1’ of the Phillip Street ‘Smart Street’ project, the transformation of Church Street Mall into Centenary Square was the previous significant project funded by the CBD Infrastructure Special Rate. A key learning from that project was that CBD workers, visitors and residents place a high satisfaction rating on ‘transformational’ projects that change the ‘eye-level’ lived experience of this City and what it means to be a part of this City, as opposed to multiple, smaller projects.

b. The ‘smart’ infrastructure included in this project should become ‘Business As Usual’ for streetscape projects delivered in the Parramatta CBD and other key precincts. This is already in place for the $8.7M ‘Good and Bridge Street’ project in Granville. This will be Council’s second project using this streetscape upgrade methodology and is scheduled to commence construction in November 2021.

c. The permits required to undertake heritage testing took significantly longer to receive than forecasted in the project schedule. This risk will be mitigated in Stage 2 works by providing an expanded approval process and commencing the approval process at the commencement of the project cycle.

d. Design and procurement of ‘smart’ elements should occur earlier in the process. To address this, an overlay of smart elements is included in the detailed concept plan to accelerate the procurement and installation of ‘smart’ elements.

14. The Project Team will continue to work ‘hand-in-glove’ with Council project teams delivering the Charles Street Square and Civic Link projects to ensure seamless integration with the delivery of this project. This liaison occurred as part of ‘Stage 1’ works.

15. Metro West construction is south of George Street does not pose a risk to this project. This was validated in ‘Stage 1’ works.

16. There is a reputational and economic risk if the remaining section of the street is not upgraded.

17. The benefits that drive investment in this project include:

a. The reduction and re-allocation of cleansing resourcing due to installation of smart bins.

b. New and expanded outdoor dining applications due to the extension of the footpath and increased patronage along Phillip Street.

c. The generation of power via kinetic pavers to power on-street USB chargers.

d. Decrease in temperature levels and increased on-street thermal comfort due to the installation of waters misters and planting of mature street trees.

e. The integration of customer-facing digital display screens reporting on the ‘health’ of the street, and other relevant data such as upcoming ferry arrivals/departures and Council events and messages, drives a powerful perception change about a new ‘modern’ Parramatta.

CONSULTATION & TIMING

Stakeholder Consultation

18. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
20 October 2020	Smart Cities Advisory Committee	Recommended that there be other visual additions (‘smart screens’) to display the impact of the misters on the temperature on the street and transport data. It was discussed that this could be done through API from Transport for NSW. It was also recommended that air quality data be included.	Feedback considered and incorporated in Stage 1 & 2 scope of works.	Place Services / Property & Place / Place Manager
29 October 2020	Project Review Committee	Endorsement given for initial phase to proceed to undertake detailed Design, Scoping and Costing analysis with Heritage work and investigation to be done in parallel. Physical works, if endorsed pursuant to a future Council report, would take place over two financial years.	Feedback accepted.	Place Services / Property & Place / Group Manager Place Services & Place Manager
18 May 2021	City Design - Charles Street Square Project owners	Endorsement provided for proposed works along footpath interfacing Charles Street Square.	Both project owners to collaborate with detailed design plans for this space.	Place Services / Property & Place / Place Manager
7 June 2021	City Planning & Design - Universal Design & Access	Proposed detailed concept plans meet universal accessible standards.	Present detailed concept plans to Council’s Access Committee for feedback once the project is endorsed.	Place Services / Property & Place / Place Manager
7 June 2021	City Strategy Unit - Future Cities & Environmental Outcomes teams	Identifying recommended sensor locations for Stage 2 and to integrate these smart elements into Council’s communication network (TTN and GeoScada) providing full access and ongoing maintenance of the data.	Advice has been integrated into the project scope (including design and delivery plans).	Place Services / Property & Place / Place Manager

Councillor Consultation

19. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
24 June 2021	Parramatta Ward Briefing with Councillors Bradley, Pandey and Zaiter	Satisfied with the proposed scope of works	Nil comments required	Place Services / Property & Place / Group Manager Place Services

LEGAL IMPLICATIONS FOR COUNCIL

20. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

21. In a signed Deed of Agreement, Council has committed to expending $750,000 Department of Planning Industry and Environment (DPIE) ‘Your High Street’ grant funding by 31 May 2022.

22. The delivery of Stage 2 works will be funded from existing CBD Infrastructure Special Rate and Internal CBD Infrastructure Reserve ($4,321,508 over two financial years previously reserved by Council for this project as outlined in Attachment 4) and $750,000 DPIE ‘Your High Street’ grant funding (only applicable for this project). There are no unbudgeted financial implications for Council’s budget.

23. As identified in the CBD Infrastructure Special Rate Report attachment, a number of other projects are committed to be funded from the 2 CBD Infrastructure reserves, including the Phillip Street Smart Street Stage 2 works.

24. The 2 CBD Infrastructure reserves will (by FY2025) have an uncommitted closing balance of $6.7M available to fund further CBD infrastructure works.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil

Funding Source

Eva Farlow

Place Manager

Bruce Mills

Group Manager Place Services

Michael Tzimoulas

Executive Director Corporate Services

Bryan Hynes

Executive Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Phillip Street Smart Street Stage 2 - Detailed Concept plan	9 Pages
2 ⇩	Philip Street Smart Street Stage 2 - Project Delivery Plan	3 Pages
3 ⇩	Phillip Street Smart Street Stage 2 - Background Information	5 Pages
4 ⇩	CBD Infrastructure Special Rate Report	1 Page

REFERENCE MATERIAL

Council 9 August 2021 Item 16.3

THRIVING

ITEM NUMBER 16.3

SUBJECT FOR APPROVAL: Naming of 5 Parramatta Square Building (Deferred Item)

REFERENCE F2021/00521 - D08160839

REPORT OF Place Manager

This matter was deferred from the Council Meeting of 26 July 2021 for a workshop with Councillors.

PURPOSE:

To report back to Council on community feedback received regarding the proposed names for the 5 Parramatta Square building during public exhibition from Tuesday 25 May to Wednesday 16 June 2021.

RECOMMENDATION

(a) That Council note the community feedback received on the public exhibition of the proposed names for the 5 Parramatta Square building.

(b) That Council approve further investigation to identify a broader selection of naming options for the 5 Parramatta Square building.

(c) Further, that a report be presented to Council outlining the result of this investigation along with a new process for naming the 5 Parramatta Square building.

BACKGROUND

1. The 5 Parramatta Square building is located within the heart of Parramatta’s historic civic precinct. Originally set aside as public land in 1792, the precinct has been used as an important meeting place, the location of colonial ‘feast days’ for the local Aboriginal people, as the town market-place, and, later, the site of the Council Administration building.

2. The site is being redeveloped as part of the wider Parramatta Square project. The 5 Parramatta Square building shown in Figure 1 is currently under construction and will contain a number of Council-owned and operated facilities, including a new Library space, community meeting rooms, and Council Chambers.

Figure 1: The 5 Parramatta Square building

3. On 24 May 2021, Council resolved the following actions:

(a) That Council approve the proposed names for 5 Parramatta Square building to be placed on public exhibition from Tuesday 25 May to Wednesday 16 June 2021.

(b) That community feedback on the proposed names be reported back to Council in July 2021.

Proposed Name

Background / context

Civic Place or The Civic

Civic denotes a town and the people who live in it, a building for City of Parramatta’s people. Site has a long history as the centre of Parramatta’s civic infrastructure - Town Hall, built adjacent in 1883; Council relocating to this site in 1958 and former Parramatta Library added in 1964; becoming Civic Place. Pays tribute to the past while celebrating the building as a new commitment to Parramatta’s civic future.

4. The Community Engagement team developed and arranged public consultation on the proposed names. The proposed names ‘Civic Place’ and ‘The Civic’ were placed on public exhibition as per the endorsed dates and approximately 367,693 people saw the opportunity to share their feedback. Details relating to community responses and feedback can be found in Attachment 1.

5. Communications and engagement channels used to promote the feedback opportunity to the community included:

· Social media and City of Parramatta website.

· Signs erected in the Parramatta Library and the Customer Contact Centre.

· A media release announcing the opportunity for community to comment on the proposed names was distributed to local print and digital media outlets on Thursday 27 May 2021.

· A half page advertisement was taken out in the Parra News on Tuesday 1 June 2021.

· Emails were sent to approximately 10,000 Participate Parramatta Online Community Panel members on Wednesday 2 June 2021 and 1,500 Community Connective EDM subscribers on Tuesday 1 June 2021

· The June edition of ePULSE which was distributed to approximately 60,000 subscribers on Wednesday 9 June 2021.

ISSUES/OPTIONS/CONSEQUENCES

6. The 5 Parramatta Square building is currently unnamed. Place names reflect the relationship between people and place and creates the link that forms the basis for communication, location and addressing.

7. In lieu of a Council ‘Place Naming Policy’, the Geographic Names Board of NSW ‘Place Naming’ Policy (GNB Guidelines) was followed, including the principles for a naming framework:

· Consideration of names associated with the physical, historical or cultural character of the area;

· Consideration of Aboriginal (including dual naming), gender diverse, and commemorative names; and,

· Avoiding duplication of names (within the LGA or an adjoining LGA)

8. The proposed names (‘The Civic’ and ‘Civic Place’) satisfy the place naming requirements of the GNB Guidelines as they are associated with the physical, historical or cultural character of the area. ‘The Civic’ and ‘Civic Place’ associate to the historical and cultural character of the area.

9. From Tuesday 25 May to Wednesday 16 June 2021, 433 responses were submitted via Participate Parramatta and seven (7) email submissions were received (see Attachment 1 for further details). Below is a summary of feedback received:

· ‘Civic Place’ was opposed by 279 respondents, preferred in comparison to ‘The Civic’ by 43 respondents, and supported by 66 respondents. Respondents supporting the name ‘Civic Place’ indicated that it was appropriate given the proposed use of the building and that Civic Place denotes a government precinct, a central meeting point, and was direct.

· ‘The Civic’ was opposed by 327 respondents, preferred in comparison to ‘Civic Place’ by 18 respondents, and supported by 32 respondents. Respondents supporting the name ‘The Civic’ indicated that it was modern and catchy.

· Six (6) of the seven (7) email submissions requested options for the building name to be influenced by Dharug language. No submissions via email were in support of the two options provided and all seven (7) email submissions called for alternative naming options.

10. In general, community sentiment for both name options was negative. Respondents were disappointed with the limited naming options presented and a lack of names that either recognised Aboriginal heritage, that were ‘inspirational’, or unique to Parramatta. Most respondents shared their disappointment in a lack of name suggestions that recognised Aboriginal heritage.

11. However, none of the feedback reached the threshold level per the GNB Guidelines of the proposed names being considered as grossly offensive and/or significantly likely to cause offence to a large group of the community or particular ethnic, religious or other specifically identifiable groups.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
25 May – 16 June 2021	Community feedback provided via online survey hosted on Participate Parramatta - 433 submissions	Coded analysis from open text: • ‘Civic Place’ was opposed by 279 respondents, preferred in comparison to ‘The Civic’ by 43 respondents, and supported by 66 respondents. • ‘The Civic’ was opposed by 327 respondents, preferred in comparison to ‘Civic Place’ by 18 respondents, and supported by 32 respondents. In general, community sentiment for both name options was negative. Respondents were disappointed with the limited naming options presented and a lack of names that either recognised Aboriginal heritage, that were ‘inspirational’, or unique to Parramatta.	A response will be provided via Participate Parramatta and via email (to all community members that provided an email address during the consultation period) when further decisions have been made regarding the project.	City Engagement, City Engagement and Experience - delivered with and on behalf of: > Place Services, Property and Place; & > Property and Development Group, Property and Place
25 May – 16 June 2021	Community feedback provided via email - 7 submissions	6 of the 7 email submissions requested options for the building name to be influenced by Dharug language. No submissions via email were in support of the two options provided and all submissions called for alternative naming options. The submissions also touched on the missed opportunity to name the building something iconic and the lack of options that went out for consultation.	A response will be provided via via email when further decisions have been made on the project.	City Engagement, City Engagement and Experience - delivered with and on behalf of: > Place Services, Property and Place; & > Property and Development Group, Property and Place
Wed 26 May 2021 (telephone conversation)	Dharug Ngurra Aboriginal Corporation (DNAC)	Expressed deep disappointment on the exclusion of any First Nations name proposals with dual language for public exhibition feedback.	Advised DNAC of the outcome of the Council Meeting Agenda item 16.1 record at the Council Meeting on Mon 24 May 2021; that the two names selected by Councillors for public exhibition were: The Civic and Civic Place. DNAC were also advised of the public exhibition period, and how they could provide feedback.	City Experience, City Experience & Engagement, Interpretation & Strategy Coordinator.

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
24 May 2021	ALL	Council resolved the following: (a) That Council approve the proposed names for 5 Parramatta Square building to be placed on public exhibition from Tuesday 25 May to Wednesday 16 June 2021. (b) That community feedback on the proposed names be reported back to Council in July 2021. (c) Further, that the proposed names to be placed on public exhibition seeking community feedback is: Civic Place The Civic	Council officers proceeded with the public exhibition.	Place Services / Property & Place / Place Manager
30 June 2021	Lord Mayor, Clr Bradley, Clr Davis, Clr Esber, Clr Issa, Clr Prociv, Clr Wearne, Clr Wilson	Request for additional information regarding the public exhibition data, specifically the total number of responses received from various communication mediums, etc.	Requested information was provided to Councillors.	Place Services / Property & Place / Place Manager

LEGAL IMPLICATIONS FOR COUNCIL

14. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. An additional estimated cost of $20,000 may be required to retro-fit the signage after the completion of the building works, should Council not name the building by 26 July 2021 Council meeting. This would be funded from the existing 5 Parramatta Square project budget.

16. In addition to staff time, an anticipated cost of $7,000 would be incurred if Council determines to identify a broader selection of naming options for the 5 Parramatta Square building an initiate a new naming process. This would be funded from the existing 5 Parramatta Square project budget.

17. The public consultation for the proposed names was funded from the existing 5 Parramatta Square project budget.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result	Nil
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source

CAPEX	nil
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

Eva Farlow

Place Manager

Bruce Mills

Group Manager Place Services

Christopher Snelling

Group Manager City Assets Parramatta Square

Michael Tzimoulas

Executive Director Corporate Services

Jon Greig

Executive Director Community Services

Bryan Hynes

Executive Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Naming of 5 Parramatta Square Building Key Findings & Engagement Evaluation Report

10 Pages

REFERENCE MATERIAL

Council 9 August 2021 Item 17.3

INNOVATIVE

ITEM NUMBER 17.3

SUBJECT FOR APPROVAL: Public Exhibition - Draft Planning Agreement for land at 1 Windsor Road, North Rocks

REFERENCE F2021/00521 - D07916641

REPORT OF Project Officer Land Use

LANDOWNER J L Dunrose Pty Ltd

APPLICANT Fabcot Pty Ltd

DEVELOPMENT APPLICATIONS CONSIDERED BY SYDNEY CENTRAL CITY PLANNING PANEL - Nil

PURPOSE:

To seek Council’s endorsement of a Letter of Offer (draft Planning Agreement) for the purpose of public exhibition concurrently with a previously endorsed Planning Proposal for the site at 1 Windsor Road, North Rocks.

RECOMMENDATION

(a) That Council authorise the Chief Executive Officer to finalise the draft Planning Agreement in accordance with the Letter of Offer as provided in Attachment 1 and terms outlined in this report on behalf of Council, and place the draft Planning Agreement on public exhibition.

(b) Further, that Council delegate authority to the Chief Executive Officer to correct any minor inconsistencies or anomalies of an administrative nature relating to the draft Planning Agreement documentation that may arise during the drafting and exhibition process.

SITE DESCRIPTION

1. The subject site is located on the corner of Windsor Road and James Ruse Drive. The site comprises two lots and is legally described as Lot 1 in DP 112482 and Lot 6 in DP 247452, with a total area of approximately 2.52ha. See Figure 1 below.

2. The site is currently occupied by a large warehouse building (previously occupied by Bunnings Warehouse), with a gross floor area of 7,405m². At grade car parking is provided on the site, with 260 spaces located predominantly to the south of the building with the remainder to the north and west.

Figure 1 – Site at 1 Windsor Road, North Rocks subject to the Planning Proposal

PLANNING PROPOSAL STATUS

3. At its meeting on 27 July 2020, Council considered a report on a Planning Proposal for the subject site. Council resolved to endorse the Planning Proposal (Attachment 2) which seeks to amend Schedule 1 of the Parramatta (former The Hills) Local Environmental Plan 2012 by adding retail premises as an additional permitted use (limited to a maximum of 3,800 m²) to facilitate a Woolworths supermarket and a liquor store.

4. A Gateway Determination was issued by the Department of Planning, Industry and Environment (DPIE) on November 2020 (refer to Attachment 3), including conditions that must be completed prior to public exhibition. These relate to consultation with relevant stakeholders and minor mapping and planning definition issues being addressed in the Planning Proposal. Council Officers have updated the Planning Proposal to reflect the Gateway Determination conditions for the purpose of public exhibition.

5. There are no changes to the proposal as a result of the Gateway Determination conditions.

PLANNING AGREEMENT

6. At the 27 July 2020 Council Meeting, Council also resolved to authorise the CEO to negotiate a Planning Agreement on behalf of Council relating to the following:

1) delivery of a roundabout on North Rocks Road, and

2) augmentation of the existing bridge over Darling Mills Creek to facilitate increased capacity for pedestrians and cyclists.

7. Council also resolved that a delivery mechanism be agreed to by the State Government and the proponent to facilitate the delivery of the land required to accommodate future upgrades to the James Ruse Drive/Windsor Rd intersection along the northern boundary of the site prior to public exhibition of the Planning Proposal.

8. It is noted that the delivery of a roundabout on North Rocks Road as referred to in Council’s resolution is no longer required. Council’s Transport team have since confirmed that the planned Speers Road/North Rocks Road roundabout refer to Figure 2 below) scheduled for construction in first half of 2022 (subject to Council approval) is sufficient and could also act as a U-turn facility for the Woolworths Site for customers unable to turn right to access Church Street/Windsor Road due to queuing along North Rocks Road. Therefore no additional roundabout is required as a part of the Planning Agreement.

Figure 2: The subject site is outlined in yellow line and the proposed location of the planned Speers Road/North Rocks Road is circled in red dashed line

9. The applicant submitted the first draft Letter of Offer seeking to enter into a Planning Agreement with Council on 23 February 2021 and a revised offer on 2 July 2021 in support of the Planning Proposal for the site. The revised Letter of Offer (included in Attachment 1) is consistent with this Resolution of Council noting that the proposed Speers Road roundabout precludes the need for an additional roundabout in this part of North Rocks Road.

Letter of Offer (Draft Planning Agreement)

10. The key elements of the revised Planning Agreement including timing for the delivery of contributions are as follows:

Items		Value for Planning Agreement
Local Items
1.	Construction of a lightweight, steel bridge structure 3m wide that provides pedestrian access to the site from North Rocks Road (shaded in green and red in Figure 3) - prior to the issue of the final Occupation Certificate	$640,000 (estimate)
2.	Registration of an easement for public access in favour of Council for proposed footpath connection (in the location hatched in red labelled “Easement dedicated to Council for proposed footpath connection” in Figure 3) - prior to the issue of the final Occupation Certificate	$75,000 (estimate)
3.	Monetary Contribution towards construction of the proposed footpath connection prior to the issue of the first Construction Certificate	$500,000
State Items
4.	Dedication to Council of approximately 515 sqm of land to facilitate James Ruse Drive widening (being the land marked “Land to facilitate James Ruse Drive widening” in Figure 3) - prior to the issue of the first Construction Certificate	$370,000 (estimate)
Total Value		$1.585 million

Figure 3 – Proposed land dedication, bridge construction and easement location map

ASSESSMENT OF DRAFT PLANNING AGREEMENT

11. It is noted that the recently released Planning Agreements Practice Note (DPIE, February 2021) seeks to move away from value capture (as referred to in Council’s Planning Agreements Policy 2018) towards an infrastructure needs approach to negotiating planning agreements.

12. The purpose of the draft Planning Agreement is to provide for both local and state infrastructure works required to be delivered as a result of the proposed redevelopment of the site and therefore considered to be consistent with the objectives of the Practice Note.

Local Infrastructure

13. The VPA offer received has been assessed against the required community infrastructure needs. In this case, a pedestrian through site link (public access easement through and along the eastern boundary of the site connecting the rear of the site with North Rocks Road via the proposed pedestrian bridge) is proposed to be delivered as a part of the Planning Agreement. This connection will provide a north/south public access easement through the site providing a broader north/south connection to connect the high density development to the north of James Ruse Drive to the future supermarket as well as facilitating improved connectivity to Northmead High School.

14. It is noted that Council had previously endorsed a Planning Agreement associated with a Planning Proposal for a site at 23-25 Windsor Road, Northmead at the 10 May 2021 Council meeting to proceed to public exhibition. The 23-25 Windsor Road site is proposed to accommodate future high density residential development and it is anticipated that the proposed through site link from the proposed Woolworths site will eventually connect into the rear of the 23-25 Windsor Road site as part of facilitating connectivity to the northern part of the precinct (Refer to Figure 4).

Figure 4: Aerial map showing location of 23-25 Windsor Road, Northmead and Northmead High School in relation to the subject site

15. In order to complete the connection from the Woolworths site to 23-25 Windsor Road, this will require negotiations to occur with Northmead High School (Department of Education) who will be formally consulted with as part of the public exhibition of the 23-25 Windsor Road Planning Proposal, with the outcomes to be reported back to Council. However, regardless of feedback to be received from the Department of Education on the 23-25 Windsor Road proposal, there is still significant value in facilitating a through site link at the Woolworths site in order to futureproof a longer term connection to high density development to the north side of James Ruse Drive.

16. This link is also identified as one of the major routes in Council’s Parramatta Ways Walking Strategy (refer to Figure 5 below). Parramatta Ways is City of Parramatta’s plan for supporting the implementation of the Sydney Green Grid. Prepared by the Government Architect NSW, the Sydney Green Grid sets the framework for delivering an interconnected network of public and open spaces via transport routes, creek corridors, streets and cycleways.

Figure 5: Parramatta Ways Major Routes Map –The subject site is outlined in red line and the part of the identified Sydney Green Grid Opportunities circled in blue by the dashed line generally aligns with the eastern boundary of the subject site

17. Council officers have estimated the construction cost of delivering the link through the site (excluding the bridge) to be $1,500,000. The VPA offer seeks to provide the land required via an easement (valued at $75,000), $500,000 monetary contribution to Council for the construction of a path within the easement, as well as the construction of the bridge (valued at $640,000) which will also be subject of the public access easement. The local infrastructure offer is therefore considered reasonable as it is meeting an identified infrastructure need in this area.

State Infrastructure

18. As noted above, Council resolved that a delivery mechanism is to be agreed to by the State Government and the proponent to facilitate the delivery of the land required to accommodate future upgrades to the James Ruse Drive/Windsor Road intersection prior to public exhibition of the Planning Proposal.

19. This upgrade has been identified by TfNSW to accommodate an additional left turn lane that will reduce delay/queues on the westbound off ramp and allow the reallocation of the traffic signalisation phases across the overall road network in this area, including the North Rocks Road approach to Windsor Road (benefitting right turn egress from the subject site).

20. It is noted that TfNSW currently have no approved road upgrade proposals that impact the subject site, however the James Ruse Drive intersection with Windsor Road is currently under investigation for potential future transport improvements in the medium to long term.

21. In accordance with advice from TfNSW, Woolworths are proposing to dedicate 515m2 of land (refer to Figure 6 – area shown in purple) to facilitate future upgrades to James Ruse Drive/Windsor Road as detailed below:

Figure 6: land dedication diagram for James Ruse Drive widening

22. Given the medium to long term nature of the proposed upgrade by TfNSW, the proposed land dedication will be provided to Council in the interim and is proposed to be included in Council’s Planning Agreement rather than via a separate Planning Agreement between the applicant and State Government. This has been agreed to by TfNSW.

23. Further, the applicant has made representations to TfNSW requesting that the land dedication along James Ruse Drive be conditional upon unrestricted access to/from the site from North Rocks Road being granted. It is noted that TfNSW have advised that it could consider unrestricted access subject to a Plan of Management being submitted at the Development Application stage demonstrating how Woolworths will manage traffic from their site during peak periods. Council’s Traffic Team raise no objections to this approach.

24. Notwithstanding the above, Council have advised both the applicant and TfNSW that it will not be able to condition specific site access requests within Council’s Planning Agreement as these are based on representations made by TfNSW regarding its position on site access. Advice from Council’s legal counsel is that these items therefore cannot form part of Council’s Planning Agreement. Should the applicant wish this to be documented in a legal sense a separate deed or equivalent would be required between Woolworths and TfNSW.

25. TfNSW will also be formally consulted as part of public exhibition of the both the Planning Proposal and Planning Agreement and will have the opportunity to provide confirmation on this matter as part of this process.

26. The draft Letter of Offer is consistent with Council’s previous resolution and it is therefore recommended that the draft Planning Agreement be exhibited with the draft Planning Proposal.

27. The Planning Agreement should be executed and registered on the land title prior to finalisation of the Planning Proposal post-exhibition.

CONSULTATION & TIMING

28. Pending Council’s resolution on this matter, the Planning Proposal and draft Planning Agreement will be publicly exhibited concurrently. The exhibition will be conducted in accordance with the Gateway determination and the requirements of the Environmental Planning and Assessment Act 1979. The outcome of the public exhibition will then be reported to Council.

Stakeholder Consultation

29. The following stakeholder consultation has been undertaken in relation to planning agreement:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
04/05/2021	TfNSW	TfNSW raise requirement for land dedication to facilitate future road widening of the James Ruse Drive off ramp approach to Windsor Road.	The proposed land dedication will be provided to Council in the interim and is proposed to be included in Council’s Planning Agreement rather than via a separate Planning Agreement between the State Government.	City Planning and Property Development Group
26/05/2021	TfNSW	TfNSW agree ‘in principle’ for unrestricted access from the site to North Rocks Road, subject to a Plan of Management being prepared demonstrating how right hand turn exits from the site will be managed during peak hours.	Traffic and Transport Team has no objection to the TfNSW advice regarding potential unrestricted access from the site onto North Rocks Road.	City Planning/Traffic and Transport
06/07/2021	Property Development Group	No objections raised to the items in the VPA offer.	No objections to Property Development Group’s recommendation.	City Planning/ Property Development Group

Councillor Consultation

30. No previous Councillor consultation has been carried out in relation to the outcomes of the Planning Agreement negotiations since the previous report to Council on the Planning Proposal for this site. Councilors were advised of the parameters of this negotiation as part of that previous report considered on 27 July 2020.

LEGAL IMPLICATIONS FOR COUNCIL

31. The Gateway Determination at Attachment 3 requires Council to exhibit the Planning Proposal and Draft Planning Agreement for a minimum of 28 days.

32. The drafting of the Planning Agreement will be by both parties in accordance with the recommendations of this report. The costs associated with the drafting of the Planning Agreement and explanatory note will be at the cost of the applicant which is in accordance with Council’s Planning Agreements Policy.

FINANCIAL IMPLICATIONS FOR COUNCIL

33. If Council resolves to approve this report in accordance with the recommendation, the draft Planning Agreement will facilitate following:

· public access easement, estimated at $75,000,over the entire eastern edge of the site.

· a lightweight, steel bridge (to be constructed by Woolworths) , estimated at $640,000, to facilitate future footpath connection.

· $500,000 monetary contribution towards the construction of the future footpath connection. This capital work will incur future maintenance and depreciation expenditure that will be determined as part of the project planning process.

34. It is noted that land identified as part of the future footpath connection (including bridge) will be facilitated via a public access easement and will remain in private ownership. The proposed bridge will primarily benefit Woolworths by improving access into the site for pedestrian and active transport and therefore will be subject to ongoing maintenance costs associated with the bridge.

35. However it is acknowledged that the bridge will also have a secondary benefit by connecting into a future through site link when this is ultimately constructed by Council. It is acknowledged that following construction of the through site link by Council (from the bridge onwards), Council will be subject to future maintenance costs of this link (excluding the Bridge component).

36. The $500,000 monetary contribution will be paid prior to issue of the Construction Certificate for the development. This contribution is not included in the current adopted four-year budget and if resolved, will be included within the budget process or as part of the quarterly review. The Planning Agreement monetary contribution would be delivered in addition to Section 7.12 contributions payable with respect to any redevelopment of the site.

37. The dedication of land to Council for the purpose of facilitating the future James Ruse Drive widening is also proposed. Council is proposing to take on ownership of this land in the interim until TfNSW require the land for the road widening works. Council will not be accepting any maintenance costs associated with the ownership of this land in the interim and will be addressed as part of the legal drafting of the Planning Agreement and/or future discussions with TfNSW.

38. If Council resolves to endorse the recommendations of this report, the financial impacts on the budget are set out in the table below.

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Revenue Contribution		$500,000

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result

Funding Source		VPA contribution

CAPEX
CAPEX
External
Internal
Other
Total CAPEX

Funding Source

39. The costs associated with the preparation, exhibition and finalisation of the draft Planning Agreement involve internal resources and legal costs. The developer will reimburse any legal costs relating to the Planning Agreement, which will then result in nil cost to Council for this item..

CONCLUSION

40. It is recommended that Council endorse the Draft Planning Agreement Offer for 1 Windsor Road, North Rocks and that the Chief Executive Officer be authorised to prepare the legal drafting in accordance with the Letter of Offer provided in Attachment 1 on behalf of Council for the purpose of public exhibition.

41. If endorsed, the draft Planning Agreement will be publicly exhibited concurrently with the Planning Proposal for 1 Windsor Road, North Rocks for a minimum of 28 days. A further report will be prepared for Council on the outcome of the public exhibition period.

Jane Liang

Project Officer Land Use

Michael Rogers

Land Use Planning Manager

Robert Cologna

Acting Group Manager, City Planning

Michael Tzimoulas

Executive Director Corporate Services

David Birds

Acting Executive Director, City Planning & Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Letter of Offer	5 Pages
2 ⇩	Planning Proposal	39 Pages
3 ⇩	Gateway Determination	2 Pages

REFERENCE MATERIAL

Governance Manager		Lord Mayor Clr Bob Dwyer	Chief Executive Officer

	Minute Clerk
Clr Phil Bradley				Clr Lorraine Wearne	Sound
Clr Sameer Pandey				Clr Andrew Wilson
				Clr Andrew Jefferies
Clr Dr Patricia Prociv				Clr Bill Tyrrell	IT
Clr Pierre Esber				Clr Benjamin Barrak
Clr Donna Davis				Clr Martin Zaiter
Clr Michelle Garrard, Deputy Lord Mayor				Clr Steven Issa

Date	Notes
Monday, 13 September	New
Monday, 27 September	New
Monday, 11 October	Existing
Monday, 25 October	Existing
Monday, 8 November	Existing
Monday, 22 November	Existing
Monday, 6 December	Cancel
Monday, 13 December	Cancel

Date	Notes
Monday, 13 September	New
Monday, 27 September	New
Monday, 11 October	Existing
Monday, 25 October	Existing
Monday, 8 November	Existing
Monday, 22 November	Existing
Monday, 6 December	Cancel
Monday, 13 December	Cancel

1⇩	Attachment 1 - Concept Plan	1 Page
2⇩	Attachment 2 - Site Plan	1 Page


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