Governance

Manager

Lord Mayor
Clr Bob Dwyer

Chief Executive Officer

Minute Clerk

Clr Phil Bradley

Clr Lorraine Wearne

Sound

Clr Sameer Pandey

Clr Andrew Wilson

Clr Andrew Jefferies

Clr Dr

Patricia Prociv

Clr Bill Tyrrell

IT

Clr Pierre Esber

Clr Benjamin Barrak

Clr Donna Davis

Clr Martin Zaiter

Clr Michelle Garrard, Deputy Lord Mayor

Clr Steven Issa

Executive Director City Engagement & Experience

Executive Director Community Services

Executive Director City Planning & Design

Group Manager City Strategy

Executive Director City Assets & Operations

Executive Director Corporate Services

Executive Director Property and Place

Press

Press

Public Gallery

SUBJECT:         Minutes of the Council Meeting held on 8 March 2021

3117

RESOLVED      (Tyrrell/Garrard)

That the minutes be taken as read and be accepted as a true record of the Meeting.

8.1

SUBJECT          Condolence Motion: James Law

REFERENCE   F2019/03630 - D07960724

REPORT OF     Lord Mayor, Councillor Bob Dwyer

3118

RESOLVED      (Dwyer)

(a)     That Council acknowledge the passing of City of Parramatta officer James Law, offering our condolences to his family, friends and colleagues.

(b)     That Council write a letter of condolence to the family of Mr Law, acknowledging his service to the City of Parramatta Council.

(c)     Further, that the Chamber hold a minute’s silence as a gesture of respect on Mr Law’s passing.

Note: The Chamber observed a minutes silence.

Note:

1.         Councillor Bradley arrived at 6:33pm during consideration of Item 8.1.

2.         Councillor Jefferies arrived at 6:34pm during consideration of Item 8.1.

8.2

SUBJECT          March 2021 NSW Floods

REFERENCE   F2019/03630 - D07960734

REPORT OF     Lord Mayor, Councillor Bob Dwyer

MOTION             (Dwyer/Zaiter)

(a)     That Council note the current significant wet weather occurring across eastern NSW, resulting in impacts from flood and storm conditions in the City of Parramatta.

(b)     That Council note the impacts to residents and businesses in our community, with many facing potential damage to property due to rainfall and localised flooding.

(c)     That Council note all Childcare Centres, Libraries, Riverside Theatres, Recreation and Aquatic facilities are open as planned, with the exception of Epping Library, and remote services including Meals on Wheels and Active Parramatta are also operational.

(d)     That Council thanks the NSW SES, NSW Police, emergency services personnel and other agencies who have responded to calls for help across the City.

(e)     That Council thanks the Council staff who have worked throughout the weekend, day and night, to inspect sites, assist emergency services, provide resources and commence the clean-up.

(f)      Further, that Council note that Council officers are continuing to work with the NSW SES, NSW Police and other agencies to continue to address the impacts of the wet weather event.

3119

RESOLVED      (Zaiter/Tyrrell)

That the motion be put.

The motion moved by Lord Mayor, Councillor Dwyer and seconded by Councillor Zaiter on being put was declared CARRIED.

3120

RESOLVED      (Dwyer/Zaiter)

(a)     That Council note the current significant wet weather occurring across eastern NSW, resulting in impacts from flood and storm conditions in the City of Parramatta.

(b)     That Council note the impacts to residents and businesses in our community, with many facing potential damage to property due to rainfall and localised flooding.

(c)     That Council note all Childcare Centres, Libraries, Riverside Theatres, Recreation and Aquatic facilities are open as planned, with the exception of Epping Library, and remote services including Meals on Wheels and Active Parramatta are also operational.

(d)     That Council thanks the NSW SES, NSW Police, emergency services personnel and other agencies who have responded to calls for help across the City.

(e)     That Council thanks the Council staff who have worked throughout the weekend, day and night, to inspect sites, assist emergency services, provide resources and commence the clean-up.

(f)      Further, that Council note that Council officers are continuing to work with the NSW SES, NSW Police and other agencies to continue to address the impacts of the wet weather event.

Note: Councillor Barrak arrived at 6:48pm during consideration of Item 8.2.

8.3

SUBJECT          100 Years of Rotary in Australia

REFERENCE   F2019/03630 - D07960835

REPORT OF     Lord Mayor, Councillor Bob Dwyer

3121

RESOLVED      (Dwyer/Davis)

(a)     That Council note that Rotary in Australia and New Zealand celebrates its first 100 years of service in 2021.

(b)     That Council acknowledge the work Rotary have done and continue to do in the City of Parramatta.

(c)     Further, that Council write to our local Rotary Clubs to acknowledge this significant milestone, and thank them for their commitment and contributions to the community.

8.4

SUBJECT          Bicentenary of Greek Independence Day - 25 March 2021

REFERENCE   F2019/03630 - D07961711

REPORT OF     Lord Mayor, Councillor Bob Dwyer

3122

RESOLVED      (Dwyer/Tyrrell)

(a)     That Council note that Thursday, 25 March 2021, is the Greek National Day of Independence.

(b)     That Council note that in 2021, Greeks across the world will be celebrating 200 years of Modern Greece.

(c)     That Council acknowledge the contributions made to the City of Parramatta by Greek Australians to our vibrant multicultural community.

(d)     Further, that Council fly the Greek flag supplied by St Ioannis Greek Orthodox Church at the Parramatta CBD River Foreshore flagpole on their National Day of Independence, Thursday 25 March.

Note: Councillor Davis left the Chamber at 7:02pm and returned at 7:02pm during consideration of Item 8.4.

8.5

SUBJECT          Attracting Retail to Parramatta

REFERENCE   F2019/03630 - D07961011

REPORT OF     Lord Mayor, Councillor Bob Dwyer

3123

RESOLVED      (Dwyer/Issa)

That a Lord Mayor Retail Roundtable be held before the end of June 2021, to engage with the retail industry and the arts and culture sector stakeholders for the purpose of promoting Parramatta as a destination of choice for retailers.

9.1

SUBJECT          PUBLIC FORUM: Petition Received 22 February 2021 - Yummi Pet Food Products, 115-121 Ballandella Road, Pendle Hill

REFERENCE   F2021/00521 - D07956424

FROM                 Matthew Chalmers

I wish to speak before you this evening in relation to an illegal pet food manufacturing operation, Yummi Pet Food Products, at 115-121 Ballandella Road, Pendle Hill. I am here tonight on behalf of many residents of Burrabogee Road, and surrounding streets who have had their quality of life severely impacted by the foul and offensive smell that has been coming from this factory. I refer to a petition that was tabled during your meeting held on 22 February 2021.

The residents of our street have been complaining to City of Parramatta Council about the smell and noise from this operation for many months. We have pleaded for somebody from the council to come and investigate the smell. The smell is present at all hours of the day and night and on weekend. It is a smell like dead rotting meat at a garbage dump. The smell has affected all aspects of our daily life. We can’t enjoy our back yards; my children do not want to play outside. visitors to our home comment on the smell. We can’t open the windows, otherwise the smell fills the whole house. It has affected our health and mental wellbeing. I also believe that it is now affecting the values of our homes.

We understand that council confirmed that Yummi Pet Food Products is operating a manufacturing, and packing operation at this location without DA approval, in November 2020, and that an intent to issue a development control order was issued to Yummi Pet Food Products. We also understand that that a control order was issued in February 2021. The control order required that the operation cease, and the illegal manufacturing equipment removed by 12 March 2021. During this time, Yummi Pet Food Products made no attempt to cease operations. In fact it has appeared that lately the traffic has increased, and the smell has worsened.

During this time the site has been opening normally at 5:30am each morning Monday to Saturday and is often open on Sunday. I believe there is at least 15-30 workers currently at Yummi Pet Food Products alone. They regularly load and unload trucks before 6am. We have large, refrigerated semi-trailers parking in our street overnight with the motors running and the drivers sleeping in the cabins waiting for the operation to open so they can unload.

It is also worth highlighting that even though the address is 115-121 Ballendella Road, the actual entrance to the site is on Burrabogee Road, which is residential on one side of the street.

We have repeated contacted council asking for some investigation to the smell to occur, but we have been meeting with an answer that nothing can be done until after the control order expired on 12 March. Meanwhile we must live with the smell and noise.

It is very concerning, that during this whole time, we were able to get one ranger to come to the site once. That required many phone calls. We were lucky to meet the ranger and they confirmed the smell was obviously coming from 115-121 Ballendella Road.

Now the 12th of March has been and gone, the site is still operating, and the foul smell is still coming from the site. Refrigerate trucks are still delivering raw meat to the site for processing, and there is still too many workers at the site for this location to be simply operating as a warehouse.

It has also come to our attention that Yummi pet foods is now in discussions with Council DA team to lodge a DA. From understanding means they will be able to continue operating during the review phase.

We are all highly concerned that Yummi Pet food is blatantly ignoring all of councils control orders. We are concerned that they have receive little or no punishment for operating illegally, polluting the environment, and ignoring the councils control orders. We are now also very worried that council will approve any DA application they submit, and then the residents of our street will suffer for the rest of our lives with the foul smell and operation.

The smell not only effects our street, but many residents in the direction of the wind at the time.

We feel that council is favouring the commercial operations in the area and not listening to the concerns of the residents in the area.

We are also very upset by the lack of communication that council staff have given the residents. We have been provided the “case managers” details however the case manager rarely answers the telephone or emails. For the past three months the reply we have been receiving is “please wait until 12th March”. Now that 12th of march has passed the case officer has not answered any calls from any resident in the street and has not acknowledged or answered any emails we have sent.

I purchased my home at 59 Burrabogee Road, in 2011, the site at 115-121 Ballandella road is DA approved for Warehousing activities only. At that time there was no Yummi pet foods operating at the site. I did not and would not have ever purchased a house next to a pet food factory.

We implore Parramatta Council to not allow any approval for any Development application for this illegal operation to continue at Yummi Pet Food. We ask that Yummi pet food should also suffer some consequences for ignoring council DA process and control orders. Approval of any DA would simply be a reward to a commercial activity for breaking the law.

We also ask Parramatta Council to investigate the cause of the smell, and to check internally what it has been so difficult for this smell issue to be investigated.

Finally we request that hours of operation for the existing warehouses be enforced in line with State Environmental Planning Policy, and that the warehouses cannot operate before 7am on weekdays, 8am on Saturdays, and no work on Sundays or public holidays.

EXECUTIVE DIRECTOR CITY ASSETS & OPERATIONS

Regulatory Services have carried out an investigation in respect to operation of Yummy Pet Food Products. The investigation confirmed that the manufacturing of food products is an unapproved use. As required by the legislation, a Notice of Intention to give an Order was given on 7 January 2021 with the order having been issued on 3 February 2021. The Order had a due date of Friday 12 March 2021. An inspection carried out on Monday 15 March 2021 revealed that the unauthorised use had not ceased thus a Penalty Infringement Notice was issued on the same day as well as a new Notice of Intention to Give an Order with a one week compliance date. As soon as the Notice due date passes, the Order will be served with only one week period of compliance. If the use does not ceases by the due date of the Order, Regulatory Services will initiate the process required for starting enforcement procedures in the Land and Environment Court.

Note:

1.         Councillor Esber left the Chamber at 7:08pm and returned at 7:11pm during the public forum.

2.         Councillor Issa left the Chamber at 7:12pm and returned at 7:13pm during the public forum.

3.         Councillor Issa left the Chamber at 7:15pm and returned at 7:17pm during the public forum.

9.2

SUBJECT          PUBLIC FORUM: Item 17.6 - Post Exhibition - Planning Proposal, Development Control Plan and Planning Agreement - 197 and 207 Church St and 89 Marsden St, Parramatta

REFERENCE   F2021/00521 - D07958049

FROM                 Adam Byrnes

·                Think Planners represent Holdmark, and speak in support of the recommendation and seek your adoption of the Planning Proposal and DCP.

·                We do however bring one matter before the Councillors for their attention and amendment.

·                The subject sites proximity to Parramatta Square, Parramatta Light Rail and Parramatta Metro Station is well known to you. The vision for this site for an A Grade Commercial Building and a 5 Star Hotel is also known to you. Our client is motivated to undertake a Design Competition (the brief is with the Council staff) and to commence and complete these significant projects speedily.

·                We object to the DCP acting as a quasi prohibition to the potential to provide below grade retail or commercial space. Please refer to paragraphs 13 -15 of the report.

·                The Council staff have pre-determined that this significant site is incapable of providing below ground retailing and commercial because of “flood management issues”.

·                A DCP cannot predetermine this. It is appropriate that these detailed flood investigations occur at the Development Application stage. At that stage it may well be determined that flooding cannot be resolved, or the opposite.

·                Why is this relevant? Our client is in discussions with a number of parties who are interested in pursuing activities such as Woolworths Metro or Coles Express below the commercial building; a wellness centre below the 5 start hotel; and a fine dining restaurant and cocktail bar in a unique partly below street level configuration. These activities contribute to a CBD and warrant careful investigation, thorough flood analysis, detailed development assessment. They should not be struck out on the basis of a DCP declaring that retail should be providing on ground floor only and restricting the sub ground areas to services and basement use only.

·                The State Government has not sought to prohibit below ground activity, in fact it proposes a Metro Station below ground that will have thousands of people circulate through it. Flooding is no prohibition to that venture and will of course require detailed analysis and assessment through the approval stages. Just as it should for the Holdmark site.

·                The Council staff have suggested that the drafting of the DCP is not a prohibition but just a guideline. But you and we expect Council to administer their DCP documents well. And if the DCP suggests that below ground should only be for servicing and parking, then Council officers will rightly refer to those words and also the fact that the DCP was publicly exhibited and adopted by the Councillors.

·                There is no detailed flood study completed for this site that would justify a DCP containing a quasi prohibition. That work is yet to be done. It will happen at the DA stage.

·                We seek that Council adopt the recommendation and include the following additional resolution: That the DCP be amended to remove references to retailing and commercial uses being only above ground and remove any inference that the only below ground use is for carparking or servicing. These are matters for development assessment.

ACTING EXECUTIVE DIRECTOR CITY PLANNING & DESIGN RESPONSE

This matter is addressed in paragraphs 11 to 16 in the Officer Report.  Council Officers do not support habitable floor space below ground due to flood management concerns.  The DCP seeks to put in place a policy framework that seeks to make assessment of future applications as efficient as possible. Council Officers are of the opinion that habitable floor space below ground is a significant risk and would only be permitted in exceptional circumstances where it can be demonstrated that risk can be managed. The control is able to be varied if it can be justified at Development Application stage that appropriate site-specific measures can be put in place to manage the risk. The DCP wording should be retained as amending it as suggested in the applicants submission would send the wrong message to the development market and may result in more applicants seeking floor space below ground in conditions that are unlikely to be supported. A potential impact of this could be increased processing times for Development Applications in the CBD if proposals for habitable floor space below the flood planning level are then lodged which have a low likelihood of being supported.

10.1

SUBJECT          Development of 1-7 Simpson Street, Dundas Valley NSW 2117

REFERENCE   DA/160/2021

FROM                 Pierre Esber

A petition signed by the residents of Simpson Street and surrounding streets, Dundas NSW 2117 reads:

“Help us preserve the character and charm of our street - Proposal: Demolition, tree removal and construction of a 6 storey mixed use building comprising 44 residential apartments and a ground floor child care centre accommodating 90 children over2 levels of basement parking.”

3124

RESOLVED      (Esber/Pandey)

(a)       That the petition be received and a copy of the petition be circulated to all Councillors.

(b)       Further, that the petitioners be informed of the progress of the development application.

10.2

SUBJECT          Yummi Pet Food Products, Pendle Hill, NSW 2145

REFERENCE   F2021/00521

FROM                 Sameer Pandey

A petition signed by residents of Pendle Hill and Toongabbie, NSW 2145 reads:

“We the residents of Pendle Hill and Toongabbie, NSW 2145 petition Parramatta City Council to act on the offensive odour and noise that is coming from Yummi Pet Foods and the industrial units that operate from the same site. We are aware that this factory has been operating illegally and manufacturing pet foods without an approved DA on a location that is only approved for warehousing activities. For a number of years there has been becoming progressively worse and for at least the last 6 months there has been a persistent foul and offensive odour coming from this factory. This odour has significantly impacted the quality of life and mental wellbeing of the residents of the street. There has also been a significate increase in the number of trucks operating out of this factory. This includes trucks parking in the street day and night, trucks entering and leaving, trucks being loaded and unloaded, industrial garbage trucks and fork trucks operating at the factory at all hours of the day and night including weekends and Sundays. There is also a significant increase number of factory workers and staff now working at the site, who arrive and congregate in Burrabogee Road and enter the premises before 5am and 6am each day and on weekends. The entrance to the entire estate at this address in locate on Burrabogee Road. It has come to our attention that the owners of this site may submit a Development application to allow their operation to continue and this is of great concern, as our well-being is already servery effected. We request that all the residents of Burrabogee Road are included in any consultation and approval process relating to any proposed DA for this location.

We petition Parramatta City Council to investigate and enforce action against this illegal pet food factory that is operating without approval. We petition Parramatta City Council to enforce operating hours and days on this warehouse site. We petition Parramatta Council to reject any DA application to allow this illegal Pet Food Factory to continue operating and manufacturing at this location.”

3125

RESOLVED      (Pandey/Esber)

(a)       That the petition be received and a copy of the petition be circulated to all Councillors.

(b)       Further, that all Councillors be advised of the outcome of the investigation.

Matter of Urgency

3126

RESOLVED      (Esber/Garrard)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to Harmony Day.

The Lord Mayor ruled the matter urgent.

3127

RESOLVED      (Esber/Garrard)

That Council formally recognise Harmony Day celebrated on 21 March each year by tabling a Lord Mayoral Minute and including the date on the Council’s corporate calendar.

Note:  Councillor Wilson left the Chamber at 7:27pm during consideration of the matter of urgency.

Matter of Urgency

3128

RESOLVED      (Issa/Zaiter)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to seeking Council’s support for the running of a Holy Week Procession by Our Lady of Lebanon Cathedral.

The Lord Mayor ruled the matter urgent.

3129

RESOLVED      (Issa/Zaiter)

That Council write a letter of support to the Our Lady of Lebanon Cathedral in support of the Holy Week Procession.

Note:  Councillor Wilson returned to the Chamber at 7:29pm during consideration of the matter of urgency.

12.1

SUBJECT          FOR NOTATION: Investment Report for February 2021

REFERENCE   F2009/00971 - D07936139

REPORT OF     Tax and Treasury Accountant

3130

RESOLVED      (Tyrrell/Garrard)

That Council receive the Investment Report for February 2021.

13.1

SUBJECT          FOR APPROVAL: Response to NOM - Safety of Pedestrians and Food Delivery Bike Riders

REFERENCE   F2021/00077 - D07838433

REPORT OF     Road Safety Officer

3131

RESOLVED      (Pandey/Davis)

That Council defer consideration of this matter for a period of four (4) weeks to investigate what tangible actions Council can take to improve the safety within our Local Government Area.

14.1

SUBJECT          FOR APPROVAL: Belmore Park Masterplan

REFERENCE   F2021/00521 - D07920401

REPORT OF     Manager Open Space and Natural Resources

MOTION             (Zaiter/Tyrrell)

(a)      That Council adopts the Belmore Park Masterplan Report as amended in response to submissions received during the recent public exhibition.

(b)      That copies of the adopted Belmore Park Masterplan Report be made available to the public at the City of Parramatta Library and on Council’s website.

(c)       That all those who provided submissions during the public exhibition period be advised of Council’s decision and thanked for their contribution to the development of the Masterplan.

(d)      That detail design for the implementation of the adopted Belmore Park Masterplan Report commence in preparation for the application of funding opportunities.

(e)      Further, that in addition to this detailed design, further community consultation take place regarding the potential community garden identified within the Belmore Park Masterplan and that this consultation should include consideration of Sherwin Park and all other possible locations within the vicinity of Belmore Park, and the 'Friends of Belmore Park Community Garden' be invited to participate in this process.

AMENDMENT  (Bradley/Barrak)

That Council defer consideration of this matter for a period of four (4) weeks.

3132

RESOLVED      (Issa/Zaiter)

That the motion be put.

The amendment moved by Councillor Bradley and seconded by Councillor Barrak being put was LOST.

The motion moved by Councillor Zaiter and seconded by Councillor Tyrrell on being put was CARRIED.

3133

RESOLVED      (Zaiter/Tyrrell)

(a)      That Council adopts the Belmore Park Masterplan Report as amended in response to submissions received during the recent public exhibition.

(b)      That copies of the adopted Belmore Park Masterplan Report be made available to the public at the City of Parramatta Library and on Council’s website.

(c)       That all those who provided submissions during the public exhibition period be advised of Council’s decision and thanked for their contribution to the development of the Masterplan.

(d)      That detail design for the implementation of the adopted Belmore Park Masterplan Report commence in preparation for the application of funding opportunities.

(e)      Further, that in addition to this detailed design, further community consultation take place regarding the potential community garden identified within the Belmore Park Masterplan and that this consultation should include consideration of Sherwin Park and all other possible locations within the vicinity of Belmore Park, and the 'Friends of Belmore Park Community Garden' be invited to participate in this process.

Note: Councillor Bradley and Councillor Barrak requested that their names be recorded as having voted against the decision taken in this matter.

Note:

1.         Councillor Garrard left the Chamber at 7:36pm and returned at 7:38pm during consideration of Item 14.1.

2.         Councillor Issa left the Chamber at 7:39pm and returned at 7:45pm during consideration of Item 14.1.

3.         Councillor Esber left the Chamber at 7:42 and returned at 7:49pm during consideration of Item 14.1.

4.         Councillor Wilson left the Chamber at 7:49pm and returned at 7:51pm during consideration of Item 14.1.

17.1

SUBJECT          FOR APPROVAL: Submission to DPIE on draft Westmead Place Strategy

REFERENCE   F2021/00521 - D07842149

REPORT OF     Project Officer Land Use; Team Leader Land Use Planning

MOTION             (Issa/Davis)

(a)     That Council approve the submission on the draft Westmead Place Strategy to the Department of Planning, Industry, and Environment (DPIE) at Attachment 2.

(b)     That Council note that a key element of Councils response to the draft Strategy is the need for the Department to complete the traffic and transport work proposed in the draft Strategy prior to any Strategy being endorsed by the Minister.

(c)       That Council endorse staff preparing a report on the risks and benefits of Council suspending consideration of Planning Proposals and assessment of Development Applications, unless the proposals or applications relate solely to increasing and/or supporting community health services, until the Minister for Planning and Public Spaces has approved the Strategy based on a comprehensive traffic and transport study, and Council has completed the analysis and consultation required to determine land use and density controls that are consistent with the Strategy.

(d)      Further, that the Lord Mayor and Ward Councillors meet the Minister and relevant officers with a view to putting forward Council’s position as to costs and opportunities in Westmead.

An amendment was moved by Councillor Bradley, which was accepted by Councillor Issa and Councillor Davis, the mover and seconder of the original motion.

Councillor Bradley stated that he wished to move a formal amendment.

AMENDMENT  (Bradley/)

(a)      That Council approve the submission on the draft Westmead Place Strategy to the Department of Planning, Industry, and Environment (DPIE) at Attachment 2, subject to it being amended to:

-           Include a request that the Heritage Precinct containing the Former Female Factory and associated nationally listed items be formally recognised as part of the Parramatta Park to be managed by the Parramatta Park Trust in conjunction with the World Heritage Listed Old Government House;

-           Include a recommendation that tourism opportunities, including heritage based tourism and medical tourism be investigated as part of the proposed Place Brand Strategy or in a separate Tourism Strategy for Westmead.

(b)      That Council note that a key element of Councils response to the draft Strategy is the need for the Department to complete the traffic and transport work proposed in the draft Strategy prior to any Strategy being endorsed by the Minister.

(c)       That Council endorse staff preparing a report on the risks and benefits of Council suspending consideration of Planning Proposals and assessment of Development Applications, unless the proposals or applications relate solely to increasing and/or supporting community health services, until the Minister for Planning and Public Spaces has approved the Strategy based on a comprehensive traffic and transport study, and Council has completed the analysis and consultation required to determine land use and density controls that are consistent with the Strategy.

(d)     Further, that the Lord Mayor and Ward Councillors meet the Minister and relevant officers with a view to putting forward Council’s position as to costs and opportunities in Westmead.

The amendment moved by Councillor Bradley lapsed without a seconder.

The mover and seconder of the original motion accepted the amendments into the original motion.

The motion moved by Councillor Issa and seconded by Councillor Davis was put to the vote.

Councillor Bradley raised a point of order in relation to the meeting proceedings.  The Lord Mayor ruled against the point of order.

MOTION             (Bradley/)

That Council dissent from the ruling of the Chairperson.

The motion of dissent moved by Councillor Bradley lapsed without a seconder.

The motion moved by Councillor Issa and seconded by Councillor Davis on being put was declared CARRIED.

3134

RESOLVED      (Issa/Davis)

(a)     That Council approve the submission on the draft Westmead Place Strategy to the Department of Planning, Industry, and Environment (DPIE) at Attachment 2 subject to it being amended to :

-                 Include a request that the Heritage Precinct containing the Former Female Factory and associated nationally listed items be formally recognised as part of the Parramatta Park to be managed by the Parramatta Park Trust in conjunction with the World Heritage Listed Old Government House

-                 Include a recommendation that tourism opportunities, including heritage based tourism and medical tourism be investigated as part of the proposed Place Brand Strategy or in a separate Tourism Strategy for Westmead.

(b)     That Council note that a key element of Councils response to the draft Strategy is the need for the Department to complete the traffic and transport work proposed in the draft Strategy prior to any Strategy being endorsed by the Minister.

(c)     That Council endorse staff preparing a report on the risks and benefits of Council suspending consideration of Planning Proposals and assessment of Development Applications, unless the proposals or applications relate solely to increasing and/or supporting community health services, until the Minister for Planning and Public Spaces has approved the Strategy based on a comprehensive traffic and transport study, and Council has completed the analysis and consultation required to determine land use and density controls that are consistent with the Strategy.

(d)     Further, that the Lord Mayor and Ward Councillors meet the Minister and relevant officers with a view to putting forward Council’s position as to costs and opportunities in Westmead.

Note: Councillor Tyrrell left the Chamber at 7:52pm and returned at 7:53pm during consideration of Item 17.1

Procedural Motion

3135

RESOLVED      (Dwyer/Garrard)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 8:06pm for a short recess.

3136

RESOLVED      (Dwyer/Wilson)

That the meeting resume.

The meeting resumed at 8:16pm with the following Councillors in attendance: The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

17.2

SUBJECT          FOR APPROVAL: Pre Gateway - Planning Proposal for 64 Victoria Road, North Parramatta

REFERENCE   RZ/2/2020 - D07902200

REPORT OF     Project Officer Land Use

3137

RESOLVED      (Esber/Davis)

(a)     That Council endorse for the purposes of seeking a Gateway Determination from the Department of Planning, Industry and Environment (DPIE), the Planning Proposal (at Attachment 1) for land at 64 Victoria Road, North Parramatta which seeks to amend Schedule 1 of the Parramatta Local Environmental Plan 2011 (PLEP 2011) to allow ‘take away food and drink premises’ as an additional permitted use (limited to a maximum gross floor area of 100m²).

(b)     That the Planning Proposal be forwarded to the Department of Planning, Industry and Environment (DPIE) for Gateway Determination.

(c)     That Council advises the DPIE that the CEO will be seeking to exercise its plan-making delegations for this Planning Proposal, as authorised by Council on 26 November 2012.

(d)     Further, that Council delegates authority to the CEO to correct any minor anomalies of a non-policy and administrative nature that arise during the plan-making process.

DIVISION           A division was called, the result being:-

AYES:                Councillors Barrak, Bradley, Davis, Dwyer, Esber, Issa, Jefferies, Pandey, Prociv, Tyrrell, Wearne, Wilson and Zaiter

NOES:                Nil

17.3

SUBJECT          FOR APPROVAL: Post Gateway - Proposed Amendment to the Wentworth Point Precinct DCP 2014 and Draft Planning Agreement for 14-16 Hill Road, Wentworth Point (Sekisui Planning Proposal) (Deferred Item)

REFERENCE   F2021/00521 - D07940398

APPLICANT/S  SEKISUI HOUSE AUSTRALIA PTY LTD

OWNERS          SH HOMEBUSH PENINSULA PTY LTD

REPORT OF     Land Use Planning Manager

3138

RESOLVED      (Prociv/Esber)

(a)     That Council note the issues addressed in the 22 February 2021 Council Report in Attachment 1 and those raised at the 3 March 2021 Councillor Workshop.

(b)     That Council endorse the draft amendments to the Wentworth Point Development Control Plan (DCP) 2014 at Attachment 2 that have been prepared in response to Council’s resolution on 26 August 2019 for the purposes of public exhibition.

(c)     That Council endorse the drafting of a Planning Agreement to reflect the following items included in the letter of offer at Attachment 3:

i)       Dedication and embellishment of foreshore reserve;

ii)      Dedication of future public transit corridor;

iii)     Burroway Road/Hill Road intersection upgrade works;

iv)     Community Infrastructure Maintenance agreement (5 years).

(d)     That Council delegate authority to the Chief Executive Officer to negotiate and determine the specific terms around the delivery of the proposed Planning Agreement items in accordance with Council’s Planning Agreements Policy (2018) including, but not limited to, staging, delivery, registration, defect rectification, security and the maintenance schedule prior to the Planning Agreement being placed on public exhibition. In addition, the Applicant be requested to include facilities for a broad age range of children within the proposed foreshore park.

(e)     That the draft DCP and draft Planning Agreement be publicly exhibited concurrently with the Planning Proposal (including the currently approved concept plan for the site as supporting information and specific consultation with the community on the concept plan and facilities to be provided in the foreshore park) for a period of 28 days and that a report be provided to Council on the outcomes of the public exhibition.

(f)      That Council write to the Department of Planning, Industry and Environment seeking to remain the Planning Proposal Authority for the application, in accordance with Resolution 2346 of the 26 August 2019 Council Meeting which endorsed the Planning Proposal for Gateway.

(g)     Further, that Council delegate authority to the Chief Executive Officer to correct any anomalies of an administrative nature relating to the draft DCP and draft Planning Agreement documentation that may arise during the drafting and exhibition processes.

DIVISION           A division was called, the result being:-

AYES:                Councillors Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Prociv, Tyrrell, Wearne, Wilson and Zaiter

NOES:                Councillors Barrak and Bradley

17.4

SUBJECT          FOR APPROVAL: Post Gateway - Draft Development Control Plan and Letter of Offer (Planning Agreement) - 135 George St and 118 Harris St, Parramatta (Albion Hotel site)

REFERENCE   RZ/3/2017 - D07788396

REPORT OF     Project Officer-Land Use Planning

3139

RESOLVED      (Tyrrell/Garrard)

(a)     That Council endorse the site-specific draft Development Control Plan (DCP) at Attachment 1 for public exhibition.

(b)     That a draft Planning Agreement document be prepared to reflect the terms outlined at Attachment 2 and that the Chief Executive Officer be delegated authority to negotiate and finalise the legal drafting of the Planning Agreement on behalf of Council for the purposes of public exhibition.

(c)     That the draft DCP and draft Planning Agreement be publicly exhibited concurrently with the Planning Proposal for 135 George Street and 118 Harris Street previously endorsed by Council on 23 March 2020.

(d)     That the applicant update the reference design for the purpose of public exhibition so as to reflect the controls in the endorsed Planning Proposal and the draft DCP.

(e)     That Council requests the Department of Planning, Industry and Environment amend the Gateway determination for the related Planning Proposal to remove the requirement to include a satisfactory arrangements clause.

(f)      Further that Council authorises the Chief Executive Officer to correct any minor inconsistencies or anomalies of an administrative nature relating to the draft DCP and draft Planning Agreement documentation that may arise during the drafting and exhibition processes.

DIVISION           A division was called, the result being:-

AYES:                Councillors Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Tyrrell, Wearne and Zaiter

NOES:                Councillors Barrak, Bradley, Davis, Prociv and Wilson

17.5

SUBJECT          FOR APPROVAL: Post Gateway - Amended Melrose Park North Planning Proposal and Draft Site-Specific Development Control Plan and Planning Agreement

REFERENCE   F2021/00521 - D07906858

REPORT OF     Senior Project Officer Land Use Planning

MOTION             (Esber/Tyrrell)

(a)     That Council endorse the following amendments to the Melrose Park North Planning Proposal:

1)      Amend the site area to include 27 Hughes Avenue, Ermington

2)      Rezone 27 Hughes Avenue from R2 Low Density Residential to R4 High Density Residential

3)      Amend the applicable floor space ratio on 27 Hughes Avenue from 0.5:1 to 1.85:1

4)      Amend the maximum building height from 9m to 0m on 27 Hughes Avenue

5)      Include ‘Residential Flat Buildings’ as an additional permitted use within the B2 Local Centre zone

6)      Amend the existing Design Excellence provision to apply to Lots E, EA and G as identified by a blue outline in Figure 4 without the provision of floor space and height bonuses

7)      Appoint a Design Excellence Panel to provide design advice for all development applications within the northern precinct. Floor space and height bonuses are not to be awarded on any development lot 

8)      Add an additional 1,523m² of residential floor space be permitted within the land area under Payce ownership and that the residential floor space across the entire planning proposal site area not exceed 508,768m².

(b)     That Council endorse the draft Melrose Park North Site-Specific Development Control Plan (DCP) provided in Attachment 1 for the purposes of public exhibition.

(c)     That Council endorse the draft Planning Agreement based on the Letter of Offer provided in Attachment 2 for the purposes of public exhibition

(d)     That Council grant the CEO delegation to negotiate the terms of planning agreements with the landowners of 8 Wharf Road and 15-19 Hughes Avenue & 655 Victoria Road to an equivalent per unit contribution rate to that proposed for the Payce development and that these planning agreements be publicly exhibited and reported back to Council post-exhibition along with the planning proposal, draft DCP and Payce planning agreement.

(e)     That Council endorse the updated Melrose Park North Planning Proposal provided at Attachment 3 as detailed in the report for forwarding to the Department of Planning, industry and Environment for approval to be placed on public exhibition.

(f)      That the draft DCP and Planning Agreement be placed on public exhibition concurrently for a period of 28 days and that a report be provided to Council on the outcomes of the public exhibition.

(g)     Further, that Council delegate authority to the Chief Executive Officer to correct any anomalies of a minor non-policy nature that may arise during the review and public exhibition processes.

AMENDMENT  (Esber/Bradley)

That Council defer consideration of this matter for a period of two (2) weeks.

Note: Councillor Davis left the Chamber at 8:42pm and returned at 8:43pm during consideration of Item 17.5.

Procedural Motion

3140

RESOLVED      (Esber/Tyrrell)

That Council amend the order of business to consider Item 17.5 later in the Council Meeting.

Note: Item 17.5 was considered following Item 17.7.

17.6

SUBJECT          FOR APPROVAL: Post Exhibition - Planning Proposal, Development Control Plan and Planning Agreement - 197 and 207 Church St and 89 Marsden St, Parramatta

REFERENCE   RZ/4/2015 - D07788529

APPLICANT/S  Think Planners Pty Ltd

OWNERS          Holdmark Properties Pty Ltd

REPORT OF     Project Officer Land Use

3141

RESOLVED      (Esber/Pandey)

That Council defer consideration of this matter to a Councillor Workshop to be held within four (4) weeks, following which a report be brought back to Council.

DIVISION           A division was called, the result being:-

AYES:                Councillors Barrak, Bradley, Davis, Esber, Jefferies, Pandey, Prociv, Tyrrell, Wearne and Zaiter

NOES:                Councillors Dwyer, Garrard, Issa and Wilson

Note: Councillor Wilson left the Chamber at 8:48pm and returned at 8:51pm during the consideration of Item 17.6.

17.7

SUBJECT          FOR NOTATION: Minutes of the Smart City Advisory Committee Meeting held on 23 February 2021

REFERENCE   F2017/00685 - D07932396

REPORT OF     Project Officer

3142

RESOLVED      (Tyrrell/Garrard)

(a)     That Council note the minutes of the Smart City Advisory Committee meeting held on 23 February 2021 (provided at Attachment 1).

(b)     Further, that Council note the discussion regarding potential initiatives for the State Government Smart Places Acceleration Program, and the opportunity to submit these following review by Council’s Executive.

Procedural Motion

3143

RESOLVED      (Dwyer/Esber)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 8:55pm for a short recess.

Procedural Motion

3144

RESOLVED      (Esber/Tyrrell)

That the meeting resume.

The meeting resumed at 9:11pm with the following Councillors in attendance: The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

17.5

SUBJECT          FOR APPROVAL: Post Gateway - Amended Melrose Park North Planning Proposal and Draft Site-Specific Development Control Plan and Planning Agreement

REFERENCE   F2021/00521 - D07906858

REPORT OF     Senior Project Officer Land Use Planning

Upon resumption of the Council Meeting, Mr Brett Newman, Chief Executive Officer provided Councillors with options for consideration of Item 17.5.

The amendment moved by Councillor Esber and seconded by Councillor Bradley was withdrawn.

The motion moved by Councillor Esber and seconded by Councillor Tyrrell on being put was declared CARRIED.

3145

RESOLVED      (Esber/Tyrrell)

(a)     That Council endorse the following amendments to the Melrose Park North Planning Proposal:

1)      Amend the site area to include 27 Hughes Avenue, Ermington

2)      Rezone 27 Hughes Avenue from R2 Low Density Residential to R4 High Density Residential

3)      Amend the applicable floor space ratio on 27 Hughes Avenue from 0.5:1 to 1.85:1

4)      Amend the maximum building height from 9m to 0m on 27 Hughes Avenue

5)      Include ‘Residential Flat Buildings’ as an additional permitted use within the B2 Local Centre zone

6)      Amend the existing Design Excellence provision to apply to Lots E, EA and G as identified by a blue outline in Figure 4 without the provision of floor space and height bonuses

7)      Appoint a Design Excellence Panel to provide design advice for all development applications within the northern precinct. Floor space and height bonuses are not to be awarded on any development lot 

8)      Add an additional 1,523m² of residential floor space be permitted within the land area under Payce ownership and that the residential floor space across the entire planning proposal site area not exceed 508,768m².

(b)     That Council endorse the draft Melrose Park North Site-Specific Development Control Plan (DCP) provided in Attachment 1 for the purposes of public exhibition.

(c)     That Council endorse the draft Planning Agreement based on the Letter of Offer provided in Attachment 2 for the purposes of public exhibition

(d)     That Council grant the CEO delegation to negotiate the terms of planning agreements with the landowners of 8 Wharf Road and 15-19 Hughes Avenue & 655 Victoria Road to an equivalent per unit contribution rate to that proposed for the Payce development and that these planning agreements be publicly exhibited and reported back to Council post-exhibition along with the planning proposal, draft DCP and Payce planning agreement.

(e)     That Council endorse the updated Melrose Park North Planning Proposal provided at Attachment 3 as detailed in the report for forwarding to the Department of Planning, industry and Environment for approval to be placed on public exhibition.

(f)      That the draft DCP and Planning Agreement be placed on public exhibition concurrently for a period of 28 days and that a report be provided to Council on the outcomes of the public exhibition.

(f)        Further, that Council delegate authority to the Chief Executive Officer to correct any anomalies of a minor non-policy nature that may arise during the review and public exhibition processes.

DIVISION           A division was called, the result being:-

AYES:                Councillors Barrak, Bradley, Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell and Zaiter

NOES:                Councillors Wearne and Wilson

Note: Councillor Garrard returned to the meeting at 9:12pm during consideration of Item 17.5.

18.1

SUBJECT          NOTICE OF MOTION: $300+ Million at Risk from Council's Essential Community Infrastructure Program due to the NSW Government's New Infrastructure Contributions System

REFERENCE   F2021/00521 - D07944057

FROM                 Councillor Bradley

3147

RESOLVED      (Bradley/Pandey)

(a)     That Council notes that:

i.        Council decided at its meeting of 9 June 2020 at Item 18.1 in regard to the NSW Government’s Infrastructure Contributions Review inter alia that, “The proposals on value sharing are strongly opposed as they threatened to undermine Council’s current policy framework for Planning Agreements, which adopt value sharing as an equitable, transparent and evidence based policy approach”.

ii.       At this same meeting Council supported its submission which expressed concern about the threat to its 50% share of value uplift outside the CBD and included this reference, “Council staff estimate that the proposed draft Community Infrastructure provisions in the Parramatta CBD Planning Proposal could potentially facilitate approximately $300 million worth of community infrastructure in the CBD. This would make a significant contribution to Council’s approximate $1.5 billion works program for new community infrastructure in the Parramatta CBD and would be at risk if the proposed system is brought into effect.”

iii.      Despite the Department of Planning noting that “The clarification and position on value capture drew out the strongest comments and opposing positions from stakeholders. Many councils, peak bodies and community representatives objected to the changes” (Ref.1), it has recently announced that “the exhibited position on value capture is maintained, as it is the Government’s policy position that planning agreements (Ref.1) cannot be used for the primary purpose of value capture” and that “they should not be used to capture land value uplift resulting from rezoning or variations to planning controls.” (Ref.2)

(b)     That Council prepare a report to be brought back to Council at a May meeting:

i.        To advise an estimate of the public value share funds at risk from planning proposal agreements outside the CBD;

ii.       To give an update on the review of Council’s development contributions plan framework to account for the loss of land value uplift sharing; and

iii.      To identify funding options including the possibility of government grants, to provide the community infrastructure needed for the planned residential growth. 

(c)     Further, that Council contact the NSW Member for Parramatta The Hon Dr Geoff Lee and the Minister for Planning and Public Spaces The Hon Rob Stokes urging them to work with Council to find a mechanism to address this $300+ million cut in community infrastructure funding necessary for the rapid inflow of additional residents to Parramatta.

18.2

SUBJECT          NOTICE OF MOTION: Interpretive Signs

REFERENCE   F2021/00521 - D07944187

FROM                 Councillor Pandey

3148

RESOLVED      (Pandey/Zaiter)

That:

(a)     A report be brought back to Council on significant sites around Parramatta where interpretive signs could be erected.

(b)     The report also to include the possibility of creating a registry of all interpretive signs.

(c)     The report should consider, setting up detailed historical/cultural/natural information about the sites identified to be stored on our website with a QR Code link from the Interpretive signs.

(d)     The report should also include recommendation on how we can encourage owners/operators of sites of heritage significance to adopt interpretive signs.

18.3

SUBJECT          NOTICE OF MOTION: Report on Misuse of Mobility Parking Scheme

REFERENCE   F2021/00521 - D07944293

FROM                 Councillor Pandey

3149

RESOLVED      (Pandey/Issa)

(a)     That Council note that there is ongoing misuse of Mobility Parking Scheme (MPS) within the Parramatta CBD and other heavy development and/or suburban CBD areas creating a barrier for vulnerable members of our community to visit these areas.

(b)     Further, that a report be brought back to Council within eight (8) weeks on the current misuse of the Mobility Parking Scheme within Parramatta CBD and other heavy development and/or suburban CBD areas, the report should outline measures available to streamline usage of disability parking within these areas.

Note:

1.         Councillor Wilson left the Chamber at 9:32pm and returned at 9:40pm during consideration of Item 18.3.

2.         Councillor Davis left the Chamber at 9:44pm and returned at 9:47pm during consideration of Item 18.3pm

3150

RESOLVED      (Esber/Bradley)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1       FOR APPROVAL: Tender 53/2018 - Unified Booking System. (D07880596) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       FOR APPROVAL: Tender 04/2020 - Aquatic Leisure Centre Parramatta - Design and Construct Contract. (D07879972) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3.      QUESTION WITH NOTICE: Questions Taken on Notice from Council Meeting - 8 March 2021. (D07943405) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4.      LATE REPORT FOR APPROVAL: Winterlight 2021 Event Proposal. (D07953861) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.1

SUBJECT          FOR APPROVAL: Tender 53/2018 - Unified Booking System

REFERENCE   F2021/00197 - D07880596

REPORT OF     Business Engagement & Solutions Consultant

3151

RESOLVED      (Issa/Tyrrell)

(a)     That Council approve the appointment of the preferred proponent for the delivery of a unified booking and ticketing system for the contract sum as outlined in paragraph 25 of this report.

(b)     Further, that Council delegate authority to Chief Executive Officer to finalise and execute all necessary documents.

20.2

SUBJECT          FOR APPROVAL: Tender 04/2020 - Aquatic Leisure Centre Parramatta - Design and Construct Contract

REFERENCE   F2017/02999 - D07879972

REPORT OF     Project Manager

3152

RESOLVED      (Zaiter/Garrard)

(a)     That Council note the current budget of $77,000,000 in the adopted Delivery Program and Operational Plan for Aquatic Leisure Centre Parramatta (ALCP).

(b)     That Council approve the revised project budget of $88,649,295 for the ALCP and the allocation of budget and funding sources as set out in the table below:

(c)     That Council note modifications to the Development Application (DA) conditions set out in paragraphs 17 and 18 of this report will be sought to integrate the relevant conditions into the existing design and scope of ALCP and thereby reduce the cost.

(d)     That Council accepts the tender of the preferred proponent for the Design and Construction of the ALCP for the contract sum  outlined in paragraph 15 of the report and note all unsuccessful tenderers will be advised of Council’s decision

(e)     That Council note, the following budgeted provisions for ALCP operating costs:

i.        set costs of $368,275 for FY 21/22 and $1,932,255 for FY 22/23;

ii.       annual net operating loss of $2.0M  and $3.1M depreciation thereafter, and a report will be bought back to Council to approve a model and the    operating costs, based on the options in paragraph 31, table b) and d).

(f)      Further, that the Chief Executive Officer be given delegated authority to finalise and sign all necessary legal, contractual and statutory documentation in connection with the completion of the Aquatic Leisure Centre Parramatta.

Note: Councillor Barrak and Councillor Issa requested that their names be recorded as having voted against the decision taken in this matter.

20.3

SUBJECT          QUESTION WITH NOTICE: Questions Taken on Notice from Council Meeting - 8 March 2021

REFERENCE   F2020/03849 - D07943405

FROM                 Councillor Barrak

A response was provided to a confidential question taken on notice from the Council Meeting of 8 March 2021.

20.4

SUBJECT          LATE REPORT FOR APPROVAL: Winterlight 2021 Event Proposal

REFERENCE   F2021/00521 - D07953861

REPORT OF     Acting Group Manager, City Experience

3153

RESOLVED      (Garrard/Tyrrell)

(a)     That Council approve the staging of the Winterlight – The Winter Village event for 12 weeks within the date period of 17 May and 10 September 2021.

(b)     That Council enter into an agreement with the event proponents to deliver the event, including providing the value in-kind benefits as outlined in this report.

(c)     Further, that Council delegate authority to the Chief Executive Officer to undertake further negotiations as necessary and execute the agreement on behalf of Council.

Procedural Motion

3154

RESOLVED      (Tyrrell/Esber)

That the meeting resume into Open Session.

PURPOSE:

To provide Council with information each month on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environment Plans or State Environmental Planning Policy No.1.

RECOMMENDATION

That the report be received and noted.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

FY 20/21

FY 21/22

FY 22/23

FY 23/24

Operating Result

External Costs

Internal Costs

Depreciation

Other

Total Operating Result

Nil

Funding Source

NA

CAPEX

CAPEX

External

Internal

Other

Total CAPEX

Nil

Funding Source

NA

1⇩

Development Application Variations under SEPP 1 - 07 February 2021 - 14 March 2021

1 Page

Item 13.1 - Attachment 1

Development Application Variations under SEPP 1 - 07 February 2021 - 14 March 2021

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

16 February 2021

Access Advisory Committee

Made comments on latest designs for the Aquatic and Leisure Centre for Parramatta, with additional recommendations for improving and maintaining access, and involvement of the Committee in the facility commissioning process.

Feedback from the Committee has been noted and will be taken into consideration in the final design process and operational plans for the facility.

Property and Place;

Social and Community Services 

16 February

Access Advisory Committee

Requested involvement in early planning stages of the Riverside redevelopment project.

Recommendation will be made to relevant Council officers to consult with the Committee during development of the Functional Briefs for redevelopment.

Social and Community Services

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

16 February 2021

Councillor Phil Bradley

Present for the Access Advisory Committee

N/A

N/A

FY 20/21

FY 21/22

FY 22/23

FY 23/24

Operating Result

External Costs

Internal Costs

Depreciation

Other

Total Operating Result

Nil

Funding Source

NA

CAPEX

CAPEX

External

Internal

Other

Total CAPEX

Nil

Funding Source

NA

1⇩

Access Advisory Committee Meeting Minutes 16 February 2021

7 Pages

Item 13.2 - Attachment 1

Access Advisory Committee Meeting Minutes 16 February 2021

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

Multiple from project inception

Internal stakeholders: City Engagement, City Assets & Enviro., Social & Comm. Services, City Strategy

Collaboration and input on masterplanning and design

Integration of input in draft design

Place Services / Roz Palmer (RP)

29 June -
3 August 2020

Neighbouring residents (0.5km radius); community organisations; businesses; schools

Various regarding design input

Integration of input in draft design

Places Services / RP & Community Engagement

24/2/21

Registered community members via a Community Newsletter email and update to webpage

n/a

Informing the community of progress, next steps, and that HoP public exhibition will be separate to DMR public exhibition

Place Services / RP

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

19/2; 21/5; 1/6; 20/9; 30/9; 8/10; 9/12 in 2020 & 24/2/21

Ward Councillors: DLM Garrard, Crs Barrak and Esber

Various regarding community need and agreement with community priorities

Integration of community input in draft design

Place Services / RP & Chris Patfield

19/6/20; 17/11/20

All Councillors

n/a

2 Councillor Briefing Notes: 1 for HoP community consultation and 1 dedicated to DMR

Places Services / RP & Legacy Asbestos, Erin Lottey

FY 20/21

FY 21/22

FY 22/23

FY 23/24

Operating Result

External Costs

Internal Costs

Depreciation

Other

Total Operating Result

Nil

Funding Source

NA

CAPEX

CAPEX

External

Internal

Other

Total CAPEX

Nil

Funding Source

NA

1⇩

Heart of Play Masterplan Community Engagement Report

11 Pages

2⇩

Heart of Play Masterplan

38 Pages

Item 14.1 - Attachment 1

Heart of Play Masterplan Community Engagement Report

Item 14.1 - Attachment 2

Heart of Play Masterplan

Lanes

Postmistress

Fettler

Proposed Name

Context

Postmistress lane

Mrs Amelia Riley was the Postmistress who ran the local Toongabbie Post and Telegraph Office that was located on this site from 1922. Two decades later, her daughter Nellie became the Postmistress. A Postmistress was so valuable and connected to the community with many being honoured as a helpful guide, counsellor and friend to those who migrated to the district. 

Fettler lane

William Bell Riley and his family lived on the site from 1913 to 1950s where the new lanes now pass through and next to Toongabbie Train Station. During the 1930s William was a Fettler. A person who does repair or maintenance work on railways.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

Mon 26 Nov 2018

Requestor submitted naming options for an existing unnamed lane off Wentworth Avenue, Toongabbie

Requestor submitted naming options for an existing unnamed lane off Wentworth Avenue, Toongabbie

Council reviewed the submission and provided a response based on GNB criteria and Council’s Road Naming policy

City Engagement & Experience / City Experience / Michelle Desailly – Interpretation & Strategy Coordinator

Tue 10 Oct 2020

City of Parramatta Council’s Heritage Advisory Committee – email seeking advice for thematic naming options

Nil comment provided

Nil response required

City Engagement & Experience / City Experience / Michelle Desailly – Interpretation & Strategy Coordinator

Wed 10 February 2021

At the commencement of the consultation, 185 properties were included in the mail out of a letter, which was distributed to owners of properties in directly affected streets surrounding the two lanes.

Feedback from those who received letters likely came through the survey hosted on Participate Parramatta, however confirming who actually provided comments isn’t possible.

N/A

Place Services / Property & Place / Eva Farlow – Place Manager;

Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer

Wed 10 February to 3 March 2021

Promoted across Council’s social media channels. Paid advertisements were used on the City of Parramatta Facebook and Instagram accounts. $99.65 was spent on social media paid advertisements, reaching 5415 people. Also promoted using organic posts on the Participate Parramatta Facebook (6,949 followers) account.

Feedback received via social media was generally positive.

None of the feedback on proposed names were deemed to reach the threshold that warranted a response – i.e. that a name is considered grossly offensive and/or significantly likely to cause offence to a large group of the community or particular ethnic, religious or other specifically identifiable groups (as described in GNB Guidelines).

Place Services / Property & Place / Eva Farlow – Place Manager;

Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer

Wed 10 February to 3 March 2021

LGA wide via ‘Participate Parramatta’ portal

199 responses were received via Participate Parramatta. 64 respondents provided comments. The page was visited by 730 individuals during the consultation period.

None of the comments on proposed names were deemed to reach the threshold that warranted a response – i.e. that a name is considered grossly offensive and/or significantly likely to cause offence to a large group of the community or particular ethnic, religious or other specifically identifiable groups (as described in GNB Guidelines).

Place Services / Property & Place / Eva Farlow – Place Manager;

Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer

Monday 22 February 2021

Participate Parramatta Online Community Panel Email: 10,216 members.

N/A

N/A

Place Services / Property & Place / Eva Farlow – Place Manager;

Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer

Wed 10 February to 3 March 2021

On-site signage - Signs were erected near the two affected lanes, promoting the feedback opportunity.

N/A

N/A

Place Services / Property & Place / Eva Farlow – Place Manager;

Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer

Wed 10 February 2021

Surveyor-General - email notification about Melrose Park Precinct Naming Public consultation now live.

Nil comment provided

Nil response required

Place Services / Property & Place / Eva Farlow – Place Manager

Wed 11 February 2021

Requestor - email notification about Melrose Park Precinct Naming Public consultation now live.

Nil comment provided

Nil response required

Place Services / Property & Place / Eva Farlow – Place Manager

Fri 12 February 2021

City of Parramatta Council’s Heritage Advisory Committee - email notification about Melrose Park Precinct Naming Public consultation now live.

Nil comment provided

Nil response required

Place Services / Property & Place / Eva Farlow – Place Manager

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

Wed 20 January 2021

ALL - via Councillor briefing note

Nil comment provided

Nil response required

Place Services Unit / Property & Place / Eva Farlow – Place Managers

Wed 10 February 2021

ALL – email notification regarding public consultation

Nil comment provided

Nil response required

Place Services Unit / Property & Place / Eva Farlow – Place Managers

1⇩

Toongabbie Lane Naming Proposal Map

1 Page

2⇩

Key Findings and Engagement Evaluation Report

14 Pages

Item 16.1 - Attachment 1

Toongabbie Lane Naming Proposal Map

Item 16.1 - Attachment 2

Key Findings and Engagement Evaluation Report

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

18/9/2020

City Design

Concerns were raised regarding applicant’s built form in terms of setbacks.  City Design formulated Options A and C and recommend Council adopt Option A

Comments reflected in recommendation to Council.

City Planning

18/9/2020

Heritage Officer

Concerns were raised regarding interface with Perth House.  Recommended design principles to be included in draft DCP.  Noted potential significance of Olive Tree.

Recommended controls reflected in Design Principles under the Section “Heritage”.

City Planning

18/9/2020

Environmental Outcomes

Noted that while there are existing ESD controls in PDCP 2011, these will be refined in the upcoming draft DCP for the CBD PP.  Recommended a similar approach with subject site with some amendment.

Noted that it is premature to introduce new ESD controls that have yet to be endorsed by Council through the upcoming DCP for the CBD PP.  Existing sustainability measures considered sufficient subject to some refinement as recommended by Environmental Outcomes.

City Planning

18/9/2020

Traffic and Transport

No changes requested.

Noted.

City Planning

18/9/2020

City Architect

Controls within first version of applicant’s DCP duplicate existing DCP.  Remove and advise applicant of Council’s endorsed Business Rules for Design Competitions.

Recommendation is reflected in draft DCP at Attachment 1.  Council’s endorsed Business Rules for Design Competitions were forwarded to applicant.

City Planning

18/9/2020

City Significant Development

Noted the previous DA history onsite and the identification of the Olive Tree by the applicant’s Arborist.  Also requested footpath widening be addressed in DCP.

Comments reflected in recommended controls.

City Planning

18/9/2020

Senior Catchment Engineer

No changes requested. 

Noted.  Flooding addressed in Parramatta CBD Planning Proposal.

City Planning

FY 20/21

FY 21/22

FY 22/23

FY 23/24

F24/25

Revenue Contribution

0

Operating Result

External Costs

Internal Costs