NOTICE OF Council
MEETING
PUBLIC SUPPLEMENTARY
AGENDA - A
An Ordinary Meeting of City of Parramatta Council will
be held in the Cloister Function Rooms, St Patrick's Cathedral, 1 Marist Place,
Parramatta on Monday, 7 December 2020 at 6.30pm.
Note: Members of the public will not be able to
attend the meeting in person but will be able to view the live stream video on
Council’s website.
Brett Newman
CHIEF EXECUTIVE OFFICER
TABLE OF CONTENTS
13 Accessible
13.7 LATE
REPORT FOR APPROVAL: Free Parking - Ticket Parking Machines (On-Street) and
Multi Level Car Park - Christmas Festive Period.... 3
18 Notices of Motion
18.1 NOTICE
OF MOTION: Sydney Olympic Park High School............... 6
18.2 NOTICE
OF MOTION: Peninsula Park................................................. 8
19 Questions with
Notice
19.1 LATE
REPORT QUESTIONS WITH NOTICE: Questions Taken On Notice from Council Meeting -
30 November 2020........................................ 14
20 Closed Session
20.4 LATE
REPORT FOR NOTATION: Legal Status Report as at 30 October 2020 (Deferred Item)
This report is confidential in accordance with section
10A (2) (g) of the Local Government Act 1993 as the report contains advice
concerning litigation, or advice that would otherwise be privileged from
production in legal proceedings on the ground of legal professional privilege.
After the
conclusion of the Council Meeting, and if time permits, Councillors will be
provided an opportunity to ask questions of staff
Council 7
December 2020 Item
13.7
ITEM NUMBER 13.7
SUBJECT LATE
REPORT FOR APPROVAL: Free Parking - Ticket Parking Machines (On-Street) and
Multi Level Car Park - Christmas Festive Period
REFERENCE F2016/07376 - D07715974
REPORT OF Manager Paid Parking
PURPOSE:
To seek approval to conduct free parking during selected
days prior to the festive season Christmas 2020.
RECOMMENDATION
(a) That
Council approve the switch off of the City's parking
meters on the two (2) business days prior to the Christmas Day and Boxing
Day public holidays 2020.
(b) Further,
that Council agree to provide free parking at
Council owned parking stations for one day on 24 December 2020.
BACKGROUND
1. Councillors may be
aware that Council considered a Lord Mayoral Minute at its Council meeting on
26 November 2012 and resolved as follows:
"(a) That Council agree to
switch off the City's parking meters on 22 and 24 December 2012.
(b) Further, that Council
agree to provide free parking at Council owned parking stations for one day on
24 December 2012."
2. This arrangement has
occurred in some form each year since 2012, as a gift to the city from the City
of Parramatta Council during this festive time.
ISSUES/OPTIONS/CONSEQUENCES
3. Free parking on selected days
during the Christmas festive season has become a regular tradition and accepted
practice since 2012 which requires an individual approval each year.
4. Council has the delegations to amend
and / or waive fees and charges and has currently done so in relation to COVID
fee waivers recently. However in view of the time constraints and the public
exhibition of this waiver that is normally required, could not be undertaken in
the time to provide the benefit to the community. This matter will be addressed
in the 2021 / 2022 Fees and Charges in accordance with Councils due process.
5. In relation
to the on-street ticket parking machines (TPM), Council's resolution translates
to two days of free parking on 23 and 24 December each year, a total of 4 days
apply where public holidays are included. Additional days may apply where
Christmas occurs over a weekend.
6. The general practice
to advise the community is as follows:
· TPM - A "hoodie" (Picture In below) has been designed to
cover the whole parking meter advising users of the free parking. Arrangements
will be made for the placement and removal of these "hoodies" at the
appropriate times as well as physical monitoring against vandalism or the
removal of the "hoodie". The existing signposted time limits will
still apply and are enforceable.
· Multi-Level Car Parks (MLCP) - These carparks will remain open
during the Christmas and New Year period with free entry only on Christmas Eve.
Appropriate signage will be displayed at the entry of each MLCP on this day
only.
CONSULTATION &
TIMING
Stakeholder Consultation
7. The following stakeholder
consultation has been undertaken in relation to this matter:
|
Date
|
Stakeholder
|
Stakeholder
Comment
|
Council Officer Response
|
Responsibility
|
|
23/10/2020
|
Bryan Hynes /
Michael Leckey
|
Provide
Council report for approval noting the potential revenue loss.
|
Create
Council report
|
Property
& Place / Property, Security, Assets ＆ Services / Paid Parking / James
Lister
|
Councillor Consultation
8. The
following Councillor consultation has been undertaken in relation to this
matter:
|
Date
|
Councillor
|
Councillor
Comment
|
Council
Officer Response
|
Responsibility
|
|
N/A
|
|
|
|
|
FINANCIAL IMPLICATION
FOR COUNCIL
9. The
estimated total revenue loss is $71,000, with an estimated cost
“Hoodie” placement of $10,000.
10. The
above figures are already accounted for in the current approved budget within
the seasonal adjusted variances, a practice that has been in place in Council
since 2012.
James Lister
Manager Paid Parking
Michael Leckey
Group Manager Property Assets &
Services
Paul Perrett
Chief Financial Officer
Bryan Hynes
Executive Director Property & Place
Brett Newman
Chief Executive Officer
Attachments:
REFERENCE MATERIAL
Council 7
December 2020 Item
18.1
ITEM NUMBER 18.1
SUBJECT NOTICE
OF MOTION: Sydney Olympic Park High School
REFERENCE F2019/04433 - D07766911
FROM Councillor Prociv
MOTION
That Council write to the Minister for Education
seeking assurances that any masterplan for the proposed Sydney Olympic Park
High School includes the following spatial and community requirements:
a. That
school buildings and grounds be designed and built to accommodate students from
the entire Olympic Peninsula, including Newington, Wentworth Point, Carter St
and Olympic Park.
b. Any
covered outdoor learning areas be designed and built to accommodate the maximum
number of anticipated enrolments.
c. Library
and ancillary study spaces be designed and built to serve the entire school
community and be included within the school precinct.
d. That
Peninsula Park will not be considered as a de-facto school active and or
passive green space for use by any NSW Department of Education facilities
and/or students during school hours.
BACKGROUND
1. A
one page brochure distributed to residents of Wentworth Point by the NSW
Department of Education includes vague descriptions of spatial and community
requirements to be included in the planning phase for the proposed
SydneyOlympic Park High School.
Patricia Prociv
Councillor
GROUP MANAGER, CITY STRATEGY RESPONSE
2. The
NSW Government has recently announced it is carrying out planning work for a
new high school for Sydney Olympic Park, which will adjoin the primary school
that opened in 2018. School Infrastructure NSW (SINSW) will shortly
submit the scoping report to inform its state significant development
application in to be submitted in 2021.
3. In
parallel, Transport for NSW (TfNSW) is reviewing the existing masterplan for
the Wentworth Point Stage 2 Precinct, which will require updates to both the
Local Environment Plan and Wentworth Point Development Control Plan. The
revised plans will include the new high school as well as the mixed-use
residential development, waterfront facilities and the Peninsula Park.
4. TfNSW
is carrying out this work in close collaboration with SINSW and other NSW
government agencies, acknowledging the two simultaneous planning processes and
SINSW’s committed timeline to deliver the new school.
5. TfNSW
has recently contacted the Chief Executive Office to arrange a meeting to share
the scope of the revised plans, provide a high level outline of their program
schedule and seek guidance about the planning process and working with Council.
6. It
is recommended that Council defer sending any correspondence until after this
meeting takes place, and a briefing is provided to Councilors.
FINANCIAL AND RESOURCE IMPLICATIONS
7. It
is recommended that Council defer sending any correspondence until after this
meeting takes place, and a briefing is provided to Councilors. There would be
minimal resource and cost implications associated with the implementation of
this motion.
David Birds
Acting Executive Director, Planning & Design
Paul Perrett
Chief Financial Officer
Brett Newman
Chief Executive Officer
Attachments:
There are no attachments for this report.
Council 7
December 2020 Item
18.2
ITEM NUMBER 18.2
SUBJECT NOTICE
OF MOTION: Peninsula Park
REFERENCE F2019/04433 - D07767290
FROM Councillor Prociv
MOTION
That the Lord Mayor and CEO write joint letters to
the Minister for Transport, Minister for Planning and Minister for Education
seeking an urgent meeting to advocate for the construction of the Peninsula
Park and to secure assurances that this park will not be absorbed into the site
of any future school.
BACKGROUND
1. No
background information was provided.
Patricia Prociv
Councillor
EXECUTIVE DIRECTOR, PROPERTY & PLACE RESPONSE
2. The
NSW Government has recently announced it is carrying out planning work for a
new high school for Sydney Olympic Park, which will adjoin the primary school
that opened in 2018. School Infrastructure NSW (SINSW) will shortly
submit the scoping report to inform its state significant development
application in to be submitted in 2021.
3. In
parallel, Transport for NSW (TfNSW) is reviewing the existing masterplan for
the Wentworth Point Stage 2 Precinct, which will require updates to both the
Local Environment Plan and Wentworth Point Development Control Plan. The
revised plans will include the new high school as well as the mixed-use residential
development, waterfront facilities and the Peninsula Park.
4. TfNSW
is carrying out this work in close collaboration with SINSW and other NSW
government agencies, acknowledging the two simultaneous planning processes and
SINSW’s committed timeline to deliver the new school.
5. TfNSW
has recently contacted the Chief Executive Office to arrange a meeting to share
the scope of the revised plans, provide a high level outline of their program
schedule and seek guidance about the planning process and working with Council.
6. It
is recommended that Council defer sending any correspondence until after this
meeting takes place, and a briefing is provided to Councilors.
FINANCIAL AND RESOURCE IMPLICATIONS
7. It
is recommended that Council defer sending any correspondence until after this
meeting takes place, and a briefing is provided to Councilors. There would be
minimal resource and cost implications associated with the implementation of
this motion.
David Birds
Acting Executive Director, Planning
& Design
Paul Perrett
Chief Financial Officer
Brett Newman
Chief Executive Officer
Attachments:
|
1⇩
|
Letter to Minister for Transport and
Roads dated 12 October 2020
|
2 Pages
|
|
|
2⇩
|
Planning Update: Planning for
Sydney Olympic Park's New High School - November 2020
|
2 Pages
|
|
|
Item 18.2 -
Attachment 1
|
Letter to Minister for Transport and Roads dated 12
October 2020
|
|
Item 18.2 - Attachment 2
|
Planning Update: Planning for Sydney Olympic
Park's New High School - November 2020
|
Council 7
December 2020 Item
19.1
ITEM NUMBER 19.1
SUBJECT LATE
REPORT QUESTIONS WITH NOTICE: Questions Taken On Notice from Council Meeting -
30 November 2020
REFERENCE F2019/04433 - D07779371
FROM Governance Manager
QUESTIONS TAKEN ON NOTICE FROM THE
COUNCIL MEETING OF 30 NOVEMBER 2020
|
Item
|
Subject
|
Councillor
|
Question
|
|
14.1
|
Single Use Plastics
|
Issa
|
How many park
clean up requests has been received within the LGA over the past 12 months?
|
|
16.3
|
Night Time Economy
Activation Grants 2020/2021
|
Esber
|
Why is only
$10,000 allocated to Outside CBD?
|
BACKGROUND
1. Paragraph
9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or
council employee to whom a question is put is unable to respond to the question
at the meeting at which it is put, they may take it on notice and report the
response to the next meeting of the Council.”
STAFF RESPONSE
2. Staff
responses to the questions taken on notice at the Council Meeting of
30 November 2020 are provided below:
|
Item
|
Subject
|
Councillor
|
Question
|
Response
|
Executive Director
|
|
14.1
|
Single Use Plastics
|
Issa
|
How many park clean up
requests has been received within the LGA over the past 12 months?
|
A search of the customer
service system for the 12 months ending 2/12/2020 has shown that 8 requests
were received in the service category of REQUEST FOR THE REMOVAL OF LITTER
relating to parks and reserves.
6 requests were also
received for Illegally Dumped
Rubbish relating to
parks and reserves.
|
John Warburton
|
|
16.3
|
Night Time Economy
Activation Grants 2020/2021
|
Esber
|
Why is only $10,000
allocated to Outside CBD?
|
Due to the terms of the
Economic Development Special Rate (EDSR) set by IPART, which makes up the
majority of the Economic Development budget, any grant funding from this
budget can only be spent within the EDSR collection area (within the CBD).
Only $10,000 is currently
available from the City Strategy General Budget to allocate to this program
for “Outside of CBD”. This amount is consistent with the
allocation from the previous financial year.
|
Geoff King
|
John Warburton
Executive Director, City Assets &
Operations
Geoff King
Group Manager, City Strategy
Brett Newman
Chief Executive Officer
Attachments: