Governance

Manager

Lord Mayor
Clr Bob Dwyer

Chief Executive Officer

Minute Clerk

Clr Phil Bradley

Clr Lorraine Wearne

Sound

Clr Sameer Pandey

Clr Andrew Wilson

Clr Andrew Jefferies

Clr Dr

Patricia Prociv

Clr Bill Tyrrell

IT

Clr Pierre Esber

Clr Benjamin Barrak

Clr Donna Davis

Clr Martin Zaiter

Clr Michelle Garrard, Deputy Lord Mayor

Clr Steven Issa

Executive Director City Engagement & Experience

Executive Director Community Services

Executive Director City Planning & Design

Group Manager City Strategy

Executive Director City Assets & Operations

Executive Director Corporate Services

Executive Director Property and Place

Press

Press

Public Gallery

SUBJECT:         Minutes of the Council Meeting held on 26 October 2020

2964

RESOLVED      (Esber/Tyrrell)

That the minutes be taken as read and be accepted as a true record of the Meeting.

Note: Councillor Bradley arrived at 6:32pm during confirmation the minutes of the Council Meeting held on 26 October 2020.

8.1

SUBJECT          National Asbestos Awareness Week 2020

REFERENCE   F2019/03630 - D07736252

REPORT OF     Lord Mayor, Councillor Bob Dwyer

2965

RESOLVED      (Dwyer/Wilson)

(a)     That Council notes that large amounts of asbestos are still present in Australian homes, workplaces and the built environment. Homes built or renovated before 1990 have a good chance of containing asbestos, as do public and commercial buildings.

(b)     That Council notes that exposure to asbestos fibres can cause deadly cancers. There is no known safe minimum level of exposure to asbestos fibres.

(c)     That Council notes that one way to be exposed to asbestos today is through Do-It-Yourself (DIY) renovation or home maintenance activities. Furthermore, research shows that during COVID-19 home improvements, maintenance and small jobs have increased exponentially.

(d)     That Council notes the likelihood of asbestos being improperly disposed of in household bins when residents are unaware of asbestos.

(e)     That Council participates in Asbestos Awareness Week 2020, 23-29 November 2020, and engage in awareness-raising activities throughout the Council area during this time through:

a.   Website, media releases, social media campaign, Lord Mayor’s column, internal and external publications.

(f)      That Council note a review of Council’s asbestos management and contaminated lands policies is currently underway, to ensure they provide the most up to date information, as provided by State and Federal governments and local government associations.

(g)     Further, that Council write to the NSW Premier regarding the 2017 NSW Ombudsman’s report into the state of asbestos management in NSW, requesting the Premier advise Council and the community how the NSW Government intends to implement the Ombudsman’s recommendations.

9.1

SUBJECT          PUBLIC FORUM 1 Rescission Motion: Item 18.1 Council Meeting 26 October 2020 - Tree Canopy in Parramatta CBD

REFERENCE   F2019/04433 - D07736488

FROM:                Margaret McCartney

Speaking against Rescission of Motion

Dear Lord Mayor and Councillors

I am speaking on behalf of Epping Civic Trust. We object to this Rescission Motion.

When the original Motion was passed at the October 26 Council meeting, our members and our wider community were delighted. We applauded the Council for acting proactively to monitor, manage and improve the tree canopy.

There is no doubt that something has to be done. The tree canopy in the Parramatta LGA is being lost to development at an alarming rate, and doing nothing, the effect of rescinding this Motion, surely cannot be an option. Council may also find this work is imperative once the NSW Government’s Draft Greener Places Design Guide is implemented, as this document stipulates the tree canopy percentages to be achieved.

I acknowledge some Councillors have expressed concerns in relation to the costs for undertaking the Tree Canopy Motion. However, in this era when the climate is warming and acting to limit warming is a key global political issue, why would any Council want to act against a Motion that will contribute to cooling of its LGA?  Surely the risks posed to residents, including death from high temperatures, outweigh the costs.

I note Councillor Jefferies expressed concerns that the Motion is “a back door” to make it harder for residents to remove trees.  I would like to advocate for it to be seen as a positive step for increasing tree plantings rather than blocking tree removal.  It is about improving the environment for current and future generations. It also represents a unique opportunity for Councillors to review Council’s tree management systems and processes. 

This may even result in finding ways in which to better utilise technology and thereby decrease running costs.  In any event, the Executive Director, City Assets and Operations response indicates that much of the work required has already been started, or is well underway.

Please consider the many benefits of having trees in the communities you represent including how they contribute greatly towards the amenity, property prices, wildlife habitat and beauty of the LGA.

We strongly urge Councillors to allow the original Motion of October 26 to stand so the reports proposed can be undertaken. This represents good governance.

STAFF RESPONSE

No staff response provided.

9.2

SUBJECT          PUBLIC FORUM 2 Item 17.2 Response to Submissions and Amended Proposal Report for the Powerhouse Museum Parramatta

REFERENCE   NCA/2/2020 - D07736899

FROM:                Suzette Meade

Members of North Parramatta Residents Action Group, heritage experts from all over NSW strongly oppose the recent proposal to 'relocate' Parramatta’s historic Willow Grove to an unidentified location within the historic Cumberland Hospital site.

The reason Annie Gallagher an entrepreneurial Parramatta business owner built Willow Grove in Phillip Street is that it was the premier address for the commercial and professional class of Parramatta and around the corner from her haberdashery business in Church Street.

In this week’s National Trust publication Conservation Director (and architect)  David Burdon  said “ We believe that a great deal of Willow Grove’s significance relates directly to its location beside the Parramatta River. In the 2017 Civic Link Framework Plan, Willow Grove and its landscape setting was a fitting termination point to a 490m long, 20m wide proposed new 'green, pedestrianised public space and cultural spine that connects public life from the heart of Parramatta CBD to the River'.

Willow Grove is a cement rendered brick building, which will suffer catastrophic damage should it be removed. Any relocated building will effectively be a full-scale replica of brand new construction in order to meet current building regulations. A few sad, salvaged elements will be all that will remain.”

The significance of Willow Grove will be irrevocably diminished by:

1.      Loss of setting and dislocation of historic context.

2.      Loss of original fabric - most of the bricks will not survive, the plaster is gone, the horsehair ceilings. Tiles at risk of cracking. There would be so much replacement it would no longer be considered a relocation or a minor reconstruction but a replica, what is left lacks integrity and original fabric.

This is not a good conservation outcome. 

With very little original fabric and no setting what is left?

Without the proponent , iNSW supplying any assessment of the method of relocation, future location and the impact of the heritage significance of Willow Grove, how can Parramatta Council conditionally support the relocation of this heritage building - which is only described by a mere sentence on the Mitigation Measure table in the response to submissions report dated 8th October 2020. 

Parramatta can have our heritage remain in its original setting as the community are passionately fighting for and have a new museum in our cities future. We do not have to choose between the two.

STAFF RESPONSE

No staff response provided.

10.1

SUBJECT          Elevated Zebra Crossing at Darcy Road Public School

REFERENCE   F2020/03010

FROM                 Sameer Pandey

A petition signed by the public was tabled at the Council Meeting and reads:

“We have observed a significant increase in pedestrian and motor vehicle traffic near Darcy Road Public School during last 6 months. Many students who used to catch school bus are now being dropped either by their parents by car or they are walking to school.

At the junction of Fyall Avenue and Darcy Road, there is a kids park on one corner and a community center on another corner. There is also a childcare across the road on Darcy Road at this juncture. All of this results in increased pedestrian traffic specially during the school times.

There are number of families and students crossing the road at this junction in very unsafe conditions. Childcare staff carry the children to the Cumberland highway Red light in order to cross at the signal.

P&C executives have been at this junction and noticed the pedestrian traffic on multiple occasions.

As a result P&C is raising an online petition in this matter which will be presented to council to propose a new elevated zebra crossing at this place. This will create a more safer space for our kids, students and families who lives in the vicinity.”

2966

RESOLVED      (Pandey/Wilson)

That the petition be received and a copy of the petition be circulated to all Councillors.

11.1

SUBJECT          RESCISSION MOTION: Item 18.1 Council Meeting 26 October 2020 - Tree Canopy in Parramatta CBD

REFERENCE   F2019/04433 - D07719561

REPORT OF     Councillor Dwyer

MOTION             (Dwyer/Tyrrell)

That the resolution of the Council held on 26 October 2020 in relation to Item 18.1 - – Tree Canopy in Parramatta CBD, namely:

That Council:

1.      Prepare a report, including a target and timeframe, to prioritise tree canopy increase in Parramatta CBD which currently has a very low proportion of tree canopy of between 10% to 12% compared to our target of 40% across the Local Government Area.

2.      Report on feasibility of a significant tree register for both private and public trees including native trees 3-5m high.

3.      Provide a report on development controls to monitor tree replacement and maintenance of newly planted trees that were planted in newer developments as a result of removing existing trees, including recommendations for improvement.

4.      Provide a report on what we can do through our DCP to incorporate and encourage private tree planting within the CBD.

5.      Provide a report, based on recent investigation and research work, on types/species of trees that are suitable to reduce urban heat.

6.      Develop a community recognition program for tree plantation.

7.      Prepare a report on a community recognition program for tree plantation.

8.      Report on development of a program to encourage local residents to volunteer for tree plantation and maintenance.

9.      Prepare a report to be completed by February 2021 outlining a strategy to:

i)       improve the protection of trees and heritage gardens within Heritage Conservation Areas across the LGA,

ii)      increase street tree plantings across the LGA. The report is to include possible State and Federal funding sources.

iii)     Implement a LGA wide education program on the important role trees play in creating a sustainable, liveable and cooler city while also adding value to real estate. The objective of the education program is to dispel myths amongst residents about trees and native wildlife, improve tree maintenance and tree selection while informing residents about incentives including, but not limited to, the DPIE Free Tree Giveaway and City of Parramatta tree program.

be and is hereby rescinded.

Procedural Motion

2967

RESOLVED      (Garrard/Dwyer)

That the meeting be adjourned for five (5) minutes.

2968

RESOLVED      (Garrard/Dwyer)

That the meeting resume.

The motion moved by Councillor Dwyer and seconded by Councillor Tyrrell on being put was declared CARRIED on the Deputy Lord Mayor’s Casting Vote.

2969

RESOLVED      (Dwyer/Tyrrell)

That the resolution of the Council held on 26 October 2020 in relation to Item 18.1 - – Tree Canopy in Parramatta CBD, namely:

That Council:

1.      Prepare a report, including a target and timeframe, to prioritise tree canopy increase in Parramatta CBD which currently has a very low proportion of tree canopy of between 10% to 12% compared to our target of 40% across the Local Government Area.

2.      Report on feasibility of a significant tree register for both private and public trees including native trees 3-5m high.

3.      Provide a report on development controls to monitor tree replacement and maintenance of newly planted trees that were planted in newer developments as a result of removing existing trees, including recommendations for improvement.

4.      Provide a report on what we can do through our DCP to incorporate and encourage private tree planting within the CBD.

5.      Provide a report, based on recent investigation and research work, on types/species of trees that are suitable to reduce urban heat.

6.      Develop a community recognition program for tree plantation.

7.      Prepare a report on a community recognition program for tree plantation.

8.      Report on development of a program to encourage local residents to volunteer for tree plantation and maintenance.

9.      Prepare a report to be completed by February 2021 outlining a strategy to:

i)       improve the protection of trees and heritage gardens within Heritage Conservation Areas across the LGA,

ii)      increase street tree plantings across the LGA. The report is to include possible State and Federal funding sources.

iii)     Implement a LGA wide education program on the important role trees play in creating a sustainable, liveable and cooler city while also adding value to real estate. The objective of the education program is to dispel myths amongst residents about trees and native wildlife, improve tree maintenance and tree selection while informing residents about incentives including, but not limited to, the DPIE Free Tree Giveaway and City of Parramatta tree program.

          be and is hereby rescinded.

Procedural Motion

2970

RESOLVED      (Tyrrell/Esber)

That Items 12.1, 12.2, 13.1 and 14.1 be resolved en bloc.

12.1

SUBJECT          FOR NOTATION: Minutes of the Aboriginal and Torres Strait Islander Advisory Committee meetings held on 28 July and 25 August 2020

REFERENCE   F2017/00358 - D07683938

REPORT OF     Community Capacity Building Officer

2971

RESOLVED      (Tyrrell/Esber)

(a)     That Council note the minutes of the Aboriginal and Torres Strait Islander Advisory Committee Meetings held on 28 July and 25 August 2020

(b)     That Council note the resignation of two Advisory Committee members in August 2020 and the Committee’s resolution to continue with ten (10) members until the dissolution of the Committee on 3 September 2021.

(c)     Further, that Council note the Committee’s resolution that it gives its in‑principle support to the City of Parramatta Draft Aboriginal and Torres Strait Islander Employment Strategy 2020-2023, welcomes the current effort and looks forward to receiving the results of its implementation in due course.

12.2

SUBJECT          FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1

REFERENCE   F2009/00431 - D07250477

REPORT OF     Group Manager - Development and Traffic Services

2972

RESOLVED      (Tyrrell/Esber)

That the report be received and noted.

13.1

SUBJECT          FOR APPROVAL: Outdoor Dining Policy Workshop - Request to Defer

REFERENCE   F2017/01168 - D07678943

REPORT OF     Group Manager Regulatory Services

2973

RESOLVED      (Tyrrell/Esber)

(a)     That Council resolve to agree to postpone the previously requested workshop to review the Outdoor Dining Policy, initially resolved at the Council meeting of 9 September 2019, Item 19.1, until the completion of the Parramatta Light Rail (PLR) construction phase (proposed between June-Sept 21) on Church Street.

(b)     That the Outdoor Dining Enforcement Policy also be included in the workshop review at the same time as the Outdoor Dining Policy.

14.1

SUBJECT          FOR APPROVAL: Belmore Park Masterplan

REFERENCE   F2019/03574 - D07687401

REPORT OF     Manager Open Space and Natural Resources

2974

RESOLVED      (Tyrrell/Esber)

(a)     That the draft Belmore Park Masterplan Report (Attachment 1) be placed on public exhibition for 28 days in the City of Parramatta Library, Council’s Customer Service Centre and on Council’s website.

(b)     That temporary signage be placed at Belmore Park advising of the public exhibition period.

(c)     That sporting user groups, associations, community groups, adjoining residents and members of the community who previously provided contact details for further project updates be directly notified of the exhibition period.

(d)     Further, that a report be submitted to Council upon the completion of the public exhibition period for consideration and assessment of the public submissions.

Note: Councillor Barrak declared a non-pecuniary and less than significant interest in this matter and remained in the Chamber during consideration and voting on the matter.

17.1

SUBJECT          FOR APPROVAL: Establishment of the 5/7 Parramatta Square Advisory Group

REFERENCE   F2016/06643 - D07669104

REPORT OF     Construction Manager

MOTION             (Tyrrell/Issa)

(a)     That Council approve the establishment of the 5 & 7 Parramatta Square Advisory Group as an advisory group of Council as outlined in this report.

(b)     That Council appoint the Lord Mayor of the day and Councillors Garrard, Issa and Wilson (with Councillors Pandey and Zaiter as Alternates), along with the Director, Property & Place and Executive Director, Community Services to the 5 & 7 Parramatta Square Advisory Group for the period of the current Council term.

(c)     Further, that the Terms of Reference for the 5 & 7 Parramatta Square Advisory Group be adopted by Council as per Attachment 1 of this report.

AMENDMENT  (Esber/Wearne)

(a)     That Council approve the establishment of the 5 & 7 Parramatta Square Advisory Group as an advisory group of Council as outlined in this report.

(b)     That Council appoint all interested Councillors, along with the Director, Property & Place and Executive Director, Community Services to the 5 & 7 Parramatta Square Advisory Group for the period of the current Council term.

(c)     Further, that the Terms of Reference for the 5 & 7 Parramatta Square Advisory Group be adopted by Council as per Attachment 1 of this report.

The amendment moved by Councillor Esber and seconded by Councillor Wearne on being put was declared LOST on the Lord Mayor’s Casting Vote.

The motion moved by Councillor Tyrrell and seconded by Councillor Issa on being put was declared CARRIED on the Lord Mayor’s Casting Vote.

2975

RESOLVED      (Tyrrell/Issa)

(a)     That Council approve the establishment of the 5 & 7 Parramatta Square Advisory Group as an advisory group of Council as outlined in this report.

(b)     That Council appoint the Lord Mayor of the day and Councillors Garrard, Issa and Wilson (with Councillors Pandey and Zaiter as Alternates), along with the Director, Property & Place and Executive Director, Community Services to the 5 & 7 Parramatta Square Advisory Group for the period of the current Council term.

(c)     Further, that the Terms of Reference for the 5 & 7 Parramatta Square Advisory Group be adopted by Council as per Attachment 1 of this report.

Note: A Notice of Motion of Rescission signed by Councillors Esber, Prociv and Pandey was lodged after the close of the meeting in relation to this matter.

Note: Councillors Bradley and Wearne requested that their names be recorded as having voted against the decision taken on this matter.

17.2

SUBJECT          FOR APPROVAL: Response to Submissions and Amended Proposal Report for the Powerhouse Parramatta

REFERENCE   NCA/2/2020 - D07700078

REPORT OF     City Transformation Manager

MOTION             (Prociv/Davis)

(a)     That Council reaffirm its support for a museum noting the significant investment in new cultural infrastructure, jobs and the economy of Sydney’s Central River City.

(b)     That Council note the Proponent’s Response seeks to retain St George’s Terraces and relocate Willow Grove, as an alternative to its demolition.

(c)     That Council note the Response does not include sufficient information on the method of relocation, future location or the impact of the heritage significance of Willow Grove to allow for an assessment of the proposed relocation and therefore Council does not support the relocation of Willow Grove and reaffirms its support for the retention of Willow Grove and St George’s Terraces as part of the museum design.

(d)     That Council approve the letter (at Attachment 1) to the DPIE replying to the Response and note the letter includes:

i.        several design concerns including, but not limited to, flooding impacts, the undercroft, the podium landscape and the public domain; and

ii.       other matters including Civic Link and the interface with Council land.

(e)     Further, that Council approve the following amendments to the letter (at Attachment 1):

i.        Council’s position that Willow Grove and St George’s Terrace be retained in their current location and incorporated into the redesign of the building; and

ii.       confirmation that Council receives and notes the recommendations of the Heritage Advisory Committee meeting of 22 October 2020 when it reiterated its previous position of opposing the relocation of Willow Grove in reply to Infrastructure NSW’s ‘Response to Submissions and Amended Proposal Report’.

iii.      Council’s opposition of further reduction of the 20 metre wide Civic Link from 13.5m to 11.5m between the Museum’s Eastern and Western Buildings.

AMENDMENT  (Tyrrell/Zaiter)

(a)     That Council reaffirm its support for the Powerhouse Parramatta noting the significant investment in new cultural infrastructure, jobs and the economy of Sydney’s Central River City.

(b)     That Council note the Proponent’s Response seeks to retain St George’s Terraces and relocate Willow Grove, as an alternative to its demolition.

(c)     That Council note the Response does not include sufficient information on the method of relocation, future location or the impact of the heritage significance of Willow Grove to allow for an assessment of the proposed relocation.

(d)     That, if the Proponent’s final submission proposes to relocate Willow Grove, then Council conditionally support the relocation of Willow Grove, rather than its demolition, subject to an assessment of the method of relocation, future location and the impact of the heritage significance of Willow Grove.

(e)     That Council approve the letter (at Attachment 1) to the DPIE replying to the Response and note the letter includes:

a.      the conditional support set out above in paragraph (d);

b.      several design concerns including flooding impacts, the undercroft, the podium landscape and the public domain;

c.       other matters including Civic Link and the interface with Council land.

(f)      That Council acknowledges City of Parramatta long connection with heritage and our desire to retain those connections where possible.

(g)     That Council acknowledges and gives unconditional support in that the only current suitable location for the Powerhouse Museum is its current proposed location and no other location within the City of Parramatta has immediate connections for transport, Schools, workers, businesses and the community. Any other proposed location would ensure that the Museum would be a white elephant and not reach its full potential.

(h)     That if we are faced with no other choice with the complete demolition and loss of Willow Grove or relocation as proposed by the NSW State Government, Council gives unconditional support to the said relocation.

(i)        That while Council acknowledges a number of submissions in response to the EIS against the proposed Powerhouse Museum, it should be acknowledged that the vast majority of these submissions were from outside of Parramatta LGA and while important should carry minimal weight than the submissions received from within the Parramatta LGA. It’s must be acknowledged that the current population of the Parramatta LGA is approximately 234,000 and that the vast majority did not provide submissions.

(j)      That Council congratulate and acknowledge the dedication and hard work of the NSW State Government and in particular Minister Harwin for seeing this project through to completion.

(k)     That Council encourages the NSW State Government works to resolve the outstanding issues raised by Council and proceed with the project as a matter of urgency to not only bring jobs to Parramatta but to deliver this world class institution to the people of Western Sydney.

(l)      Further that, without further delay, the proposed letter attached to the motion be amended to reflect Council’s position and that this letter be signed by the Lord Mayor and CEO and the Lord Mayor also write to the parties mentioned above advising them of Council’s position.

Note:

1.      Councillor Esber left the Chamber at 8:33pm and returned at 8:38pm during consideration of this matter.

3.      Councillor Pandey left the Chamber at 8:33pm and returned at 8:36pm during consideration of this matter.

4.      Councillor Zaiter left the Chamber at 8:33pm and returned at 8:33pm during consideration of this matter.

5.      Councillor Issa left the Chamber at 8:35pm and returned at 8:39pm during consideration of this matter.

Procedural Motion

2976

RESOLVED      (Esber/Tyrrell)

That the meeting be adjourned for ten (10) minutes.

Procedural Motion

2977

RESOLVED      (Esber/Tyrrell)

That the meeting resume.

The amendment moved by Councillor Tyrrell and seconded by Councillor Zaiter on being put was declared CARRIED on the Lord Mayor’s Casting Vote.

The amendment then became the motion.

The motion moved by Councillor Tyrrell and seconded by Councillor Zaiter on being put was declared CARRIED on the Lord Mayor’s Casting Vote.

2978

RESOLVED      (Tyrrell/Zaiter)

(a)     That Council reaffirm its support for the Powerhouse Parramatta noting the significant investment in new cultural infrastructure, jobs and the economy of Sydney’s Central River City.

(b)     That Council note the Proponent’s Response seeks to retain St George’s Terraces and relocate Willow Grove, as an alternative to its demolition.

(c)     That Council note the Response does not include sufficient information on the method of relocation, future location or the impact of the heritage significance of Willow Grove to allow for an assessment of the proposed relocation.

(d)     That, if the Proponent’s final submission proposes to relocate Willow Grove, then Council conditionally support the relocation of Willow Grove, rather than its demolition, subject to an assessment of the method of relocation, future location and the impact of the heritage significance of Willow Grove.

(e)     That Council approve the letter (at Attachment 1) to the DPIE replying to the Response and note the letter includes:

a.      the conditional support set out above in paragraph (d);

b.      several design concerns including flooding impacts, the undercroft, the podium landscape and the public domain;

c.       other matters including Civic Link and the interface with Council land.

(f)      That Council acknowledges City of Parramatta long connection with heritage and our desire to retain those connections where possible.

(g)     That Council acknowledges and gives unconditional support in that the only current suitable location for the Powerhouse Museum is its current proposed location and no other location within the City of Parramatta has immediate connections for transport, Schools, workers, businesses and the community. Any other proposed location would ensure that the Museum would be a white elephant and not reach its full potential.

(h)     That if we are faced with no other choice with the complete demolition and loss of Willow Grove or relocation as proposed by the NSW State Government, Council gives unconditional support to the said relocation.

(i)        That while Council acknowledges a number of submissions in response to the EIS against the proposed Powerhouse Museum, it should be acknowledged that the vast majority of these submissions were from outside of Parramatta LGA and while important should carry minimal weight than the submissions received from within the Parramatta LGA. It’s must be acknowledged that the current population of the Parramatta LGA is approximately 234,000 and that the vast majority did not provide submissions.

(j)      That Council congratulate and acknowledge the dedication and hard work of the NSW State Government and in particular Minister Harwin for seeing this project through to completion.

(k)     That Council encourages the NSW State Government works to resolve the outstanding issues raised by Council and proceed with the project as a matter of urgency to not only bring jobs to Parramatta but to deliver this world class institution to the people of Western Sydney.

(l)      Further that, without further delay, the proposed letter attached to the motion be amended to reflect Council’s position and that this letter be signed by the Lord Mayor and CEO and the Lord Mayor also write to the parties mentioned above advising them of Council’s position.

Note: A Notice of Motion of Rescission signed by Councillors Prociv, Bradley and Pandey was lodged after the close of the meeting in relation to this matter.

Note: Councillor Bradley requested that his name be recorded as having voted against the decision taken on this matter.

Procedural Motion

2979

RESOLVED      (Esber/Tyrrell)

That Council amend the order of business to consider Item 17.4 prior to Item 17.3.

17.4

SUBJECT          FOR APPROVAL: Gateway Request: Planning Proposal for land at 112 Wharf Road and 30 & 32 Waratah Street, Melrose Park and 82 Hughes Avenue, Ermington

REFERENCE   RZ/1/2020 -   D07680403

APPLICANT/S  Holdmark Property Group

OWNERS          Holdmark Property Group

REPORT OF     Senior Project Officer Land Use Planning

2980

RESOLVED      (Esber/Tyrrell)

(a)     That Council approve the Planning Proposal at Attachment 1 for the purposes of it being forwarded to the Department of Planning, Industry and Environment (DPIE) to request the issuing of a Gateway Determination which seeks to amend Parramatta Local Environmental Plan 2011 by:

1.      Rezoning 112 Wharf Road, 32 Waratah Street and 82 Hughes Avenue from IN1 General Industrial to part R4 High Density Residential and part RE1 Public Recreation.

2.      Rezoning 30 Waratah Street from IN1 General Industrial to RE1 Public Recreation.

3.      Amending the maximum building height from 12m to a combination of 34m, 45m and 77m (approximately 8, 12 and 22 storeys respectively).

4.      Amending the Floor Space Ratio (FSR) on the East site from 1:1 to 1.66:1.

5.      Amending the FSR on the West site from 1:1 to 1.79:1.

6.      Inserting a site-specific provision in Part 6 Additional local provisions – generally of PLEP 2011 and amending the Additional Local Provisions map to include the land to ensure:

6. 1   That design excellence provisions be applicable to buildings of 55m and above in height without the provision of bonuses.

6.2    A minimum of 1,000m² of non-residential floor space is to be provided within the site to serve the local retail and commercial needs of the incoming population.

7.      Amending the Land Reservation Acquisition map to reflect areas of open space to be dedicated to Council.

8.      Inserting provisions into PLEP 2011 to ensure that the number of dwellings approved at the development application stage aligns with the delivery of the required infrastructure as identified by Council and in the Transport Management and Accessibility Plan (TMAP) as per the implementation plans endorsed by Council on 12 August 2019.

9.      Amending Schedule 1 Additional Permitted Uses to permit ‘food and drink premises’ in the R4 High Density Residential zone.

(b)     That the Planning Proposal be forwarded to the DPIE for a Gateway determination.

(c)     That a site-specific Development Control Plan (DCP) be prepared and reported to Council prior to formal exhibition of the Planning Proposal.

(d)     That Council delegates authority to the CEO to commence negotiations to enter into a planning agreement with the applicant in relation to infrastructure provision required to support the proposal and that any planning agreement entered into is:

1.      in addition to developer contributions payable; and

2.      reported to Council prior to public exhibition.

(e)     That the site-specific DCP and Planning Agreement be publicly exhibited concurrently with the Planning Proposal should Gateway determination be issued.

(f)      That Council advises the DPIE that the Chief Executive Officer will not be seeking to exercise the plan-making delegations for this Planning Proposal as authorised by Council on 26 November 2012.

(g)     That Council note the Local Planning Panel’s advice to Council is in support of the Planning Proposal (refer to Attachment 1), which is consistent with the Council Officer’s recommendation in the report.

(h)     Further, that Council delegate authority to the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

DIVISION           A division was called, the result being:

AYES:                Councillors Barrak, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell and Zaiter

NOES:                Councillors Bradley, Davis, Wearne and Wilson

17.3

SUBJECT          FOR APPROVAL: Draft Planning Strategy for North-East Planning Investigation Area

REFERENCE   F2020/01908 - D07679908

REPORT OF     Team Leader –Land Use Planning

MOTION             (Issa/Tyrrell)

(a)     That Council endorse the Draft Planning Strategy for the North-East Planning Investigation Area provided at Attachment 1 for the purposes of public exhibition (noting that it contains six (6) built form options).

(b)     That the Draft Planning Strategy for the North-East Planning Investigation Area (PIA) be publicly exhibited for a minimum period of 28 days and that Council use the following engagement tools and methods at a minimum:

i.        Notification letters to landowners and occupiers (including owners and occupiers of individual apartments within strata buildings) inside the North-East PIA boundary; and landowners and occupiers within a 200m buffer of the North-East PIA boundary;

ii.       Consultation with Council’s Heritage Advisory Committee;

iii.      Consultation with relevant public authorities, including the Department of Planning, Industry and Environment (DPIE), Transport for NSW and the NSW Heritage Office;

iv.      Copy of the exhibition documents at Council’s Customer Service Centre and Parramatta Library;

v.       Public notice on City of Parramatta corporate website, and ‘Participate Parramatta’ City of Parramatta Council website; and

vi.      Free text response to enable an online submission.

(c)     That Council delegate authority to the CEO to correct any minor anomalies or errors of a non-policy and administrative nature relating to the Draft Planning Strategy prior to exhibition.

(d)     Further, that a subsequent report be prepared to Council detailing the outcomes of the public exhibition period, the findings of the economic feasibility study and an assessment of the planning merits.

AMENDMENT  (Davis/Barrak)

(a)     That Council endorse the Draft Planning Strategy for the North-East Planning Investigation Area provided at Attachment 1 for the purposes of public exhibition (noting that it contains six (6) built form options).

(b)     That the Draft Planning Strategy for the North-East Planning Investigation Area (PIA) be publicly exhibited for a minimum period of 28 days and that Council use the following engagement tools and methods at a minimum:

i.        Notification letters to landowners and occupiers (including owners and occupiers of individual apartments within strata buildings) inside the North-East PIA boundary and landowners and occupiers within a 200m buffer of the North-East PIA boundary;

ii.       Consultation with Council’s Heritage Advisory Committee;

iii.      Consultation with relevant public authorities, including the Department of Planning, Industry and Environment (DPIE), Transport for NSW and the NSW Heritage Office;

iv.      Copy of the exhibition documents at Council’s Customer Service Centre and Parramatta Library;

v.       Public notice on City of Parramatta corporate website, and ‘Participate Parramatta’ City of Parramatta Council website;

vi.      Free text response to enable an online submission;

vii.     “Phone A Planner” during the period of exhibition;

viii.    Incorporate a video on the website of a narrated slideshow;

ix.      Frequently Asked Questions (FAQ) to be included on the website;

x.       Explore the possibility of a Notice of Public Exhibition to be placed in the Parramatta News and Parramatta Times; and

Xi.     Include in this website area and exhibited Appendix 1, the related recommendations of the Department of Planning commissioned GML Heritage independent Peer Review.

(c)     That Council delegate authority to the CEO to correct any minor anomalies or errors of a non-policy and administrative nature relating to the Draft Planning Strategy prior to exhibition.

(d)     Further, that a subsequent report be prepared to Council detailing the outcomes of the public exhibition period, the findings of the economic feasibility study and an assessment of the built form options against the weighted assessment criteria described in Section 7 of the Draft Planning Strategy, together with an updated Draft Planning Strategy (including a single recommended option).

The amendment moved by Councillor Davis and seconded by Councillor Barrak on being put was declared CARRIED.

DIVISION           A division was called, the result being:

AYES:                Councillors Barrak, Bradley, Davis, Pandey, Prociv, Wearne and Wilson

NOES:                Councillors Dwyer, Garrard, Issa, Jefferies and Tyrrell

The amendment then became the motion.

The motion moved by Councillor Davis and seconded by Councillor Barrak on being put was declared CARRIED.

DIVISION           A division was called, the result being:

AYES:                Councillors Barrak, Bradley, Davis, Pandey, Prociv, Wearne and Wilson

NOES:                Councillors Dwyer, Garrard, Issa, Jefferies and Tyrrell

2981

RESOLVED      (Davis/Barrak)

(a)     That Council endorse the Draft Planning Strategy for the North-East Planning Investigation Area provided at Attachment 1 for the purposes of public exhibition (noting that it contains six (6) built form options).

(b)     That the Draft Planning Strategy for the North-East Planning Investigation Area (PIA) be publicly exhibited for a minimum period of 28 days and that Council use the following engagement tools and methods at a minimum:

i.        Notification letters to landowners and occupiers (including owners and occupiers of individual apartments within strata buildings) inside the North-East PIA boundary and landowners and occupiers within a 200m buffer of the North-East PIA boundary;

ii.       Consultation with Council’s Heritage Advisory Committee;

iii.      Consultation with relevant public authorities, including the Department of Planning, Industry and Environment (DPIE), Transport for NSW and the NSW Heritage Office;

iv.      Copy of the exhibition documents at Council’s Customer Service Centre and Parramatta Library;

v.       Public notice on City of Parramatta corporate website, and ‘Participate Parramatta’ City of Parramatta Council website;

vi.      Free text response to enable an online submission;

vii.     “Phone A Planner” during the period of exhibition;

viii.    Incorporate a video on the website of a narrated slideshow;

ix.      Frequently Asked Questions (FAQ) to be included on the website;

x.       Explore the possibility of a Notice of Public Exhibition to be placed in the Parramatta News and Parramatta Times; and

Xi.     Include in this website area and exhibited Appendix 1, the related recommendations of the Department of Planning commissioned GML Heritage independent Peer Review.

(c)     That Council delegate authority to the CEO to correct any minor anomalies or errors of a non-policy and administrative nature relating to the Draft Planning Strategy prior to exhibition.

(d)     Further, that a subsequent report be prepared to Council detailing the outcomes of the public exhibition period, the findings of the economic feasibility study and an assessment of the built form options against the weighted assessment criteria described in Section 7 of the Draft Planning Strategy, together with an updated Draft Planning Strategy (including a single recommended option).

17.5

SUBJECT          FOR APPROVAL: Post-exhibition: Planning Proposal, Development Control Plan and Planning Agreement for 12 Hassall Street, Parramatta

REFERENCE   RZ/15/2016 - D07251579

REPORT OF     A/Team Leader Land Use Planning

2982

RESOLVED      (Tyrrell/Issa)

(a)     That Council receives and notes the submissions made during the public exhibition of the Planning Proposal, draft Development Control Plan (DCP) and draft Planning Agreement at 12 Hassall Street, Parramatta (a summary of submissions is provided at Attachment 1).

(b)     That Council endorse for finalisation the Planning Proposal for land at 12 Hassall Street, Parramatta (provided at Attachment 2, and subject to the clarification outlined in b.iii.C below), which seeks to amend Parramatta Local Environmental Plan 2011 as follows:

i.        Increase maximum building height (HOB) from 72 metres to 192 metres

ii.       Increase the mapped floor-space ratio (FSR) control from 8:1 to 14.5:1

iii.      Add site specific provisions which allow for a maximum total of 16:1 FSR inclusive of all bonuses as follows:

A.      That the mapped FSR of 14.5:1 is inclusive of the Design Excellence bonus under Clause 7.10 of PLEP 2011.

B.      Requirement for a minimum 1:1 Commercial FSR to be provided within the mapped 14.5:1 FSR.

C.     Provision of a 0.5:1 FSR bonus provided high-performing buildings standards are met (including clarification prior to submitting for finalisation that the bonus only applies in the case of a mixed-use residential development, and that the standards for other land uses are mandatory).

D.     Provision outlining an additional 1:1 FSR for non-residential floor-space

iv.      Add a site-specific clause which requires the development to demonstrate appropriate transition to nearby heritage items or conservation areas.

v.       Provision outlining a maximum parking rate for residential and commercial/community uses as follows:

1.    Residential uses:

Studios – 0.1 spaces/dwelling

1 bedroom – 0.3 spaces/dwelling

2 bedroom – 0.7 spaces/dwelling

3+ bedrooms – 1 space/dwelling

2.    Commercial/community uses:

M= (G x A) / (50 x T) where

M is the maximum number of parking spaces

G is the gross floor area of all commercial and community uses in the building in sqm

A is the site area in square metres and

T is the total gross floor area of all buildings on the site in sqm

vi.      Inclusion of a satisfactory arrangements clause to enable the funding of state infrastructure (as required by the Gateway determination for this Planning Proposal)

vii.     Amend Clause 7.6 Airspace Operations of the Parramatta LEP 2011 to ensure Clause 7.6 applies to this site by inserting the site area on the Special Provisions Area Map in the LEP.

(c)     That Council submit the Planning Proposal to the Department of Planning, Industry and Environment (DPIE) for finalisation once Council has endorsed the DCP for finalisation and the Planning Agreement has been executed by Council.

(d)     That Council endorse the DCP at Attachment 3 for finalisation and insertion into Section 4.3.3 – Parramatta City Centre of Parramatta Development Control Plan 2011, subject to amendments to the controls relating to car parking and access.

(e)     That Council delegate authority to the Chief Executive Officer to finalise the draft Planning Agreement at Attachment 4, and to sign the Planning Agreement on Council’s behalf.

(f)      That Council officers write to DPIE to advise them of Council’s resolution on this matter and to request that DPIE considers commencing finalisation processes (such as legal drafting and map-making) prior to the formal submission of the Planning Proposal referred to in c. above. (Note: The reason for making this request is to expedite plan-making processes.)

(g)     That Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process, relating to the Planning Proposal, Development Control Plan and Planning Agreement.

(h)     Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 5) is consistent with the recommendations of this report.

DIVISION           A division was called, the result being:

AYES:                Councillors Barrak, Dwyer, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell, Wearne and Zaiter

NOES:                Councillors Bradley, Davis and Wilson

Note:

1.      Councillor Garrard left the Chamber at 10pm and returned at 10:02pm during consideration of this matter.

2.      Councillor Esber returned to the Chamber at 10:03pm after consideration of Item 17.5

18.1

SUBJECT          NOTICE OF MOTION: Safety of Pedestrians and Food Delivery Bike Riders

REFERENCE   F2019/04433 - D07721514

FROM                 Councillor Pandey

2983

RESOLVED      (Pandey/Barrak)

(a)     That Council note:

(i)      Community concerns related to the safety of delivery riders and pedestrians within the City of Parramatta.

(ii)     Council note the risks from traffic, accidents and fatalities related to food delivery bike riders in Sydney in recent times.

(iii)    Increase in food delivery bike riders due to COVID-19.

(iv)    Concerns raised by residents for delivery riders use of footpaths. The riding of bicycles on the footpath poses a safety hazard to pedestrians, particularly those with limited mobility, the visually impaired and parents with prams.

(b)     Further, that a report be provided on:

(i)      Safety and Community awareness measures that council may implement to improve the safety of pedestrians and delivery riders.

(ii)     Current relevant programs to improve awareness and safety.

(iii)    Role of council in enforcing NSW Road Rule 250 in collaboration with LAC.

(iv)    Educational and signage programs on safe riding to be conducted with providers of food delivery rider platforms such as Menulog, UberEats, Deliveroo, Dominos and other major providers.

(v)     Means of direct engagement with riders, given the fact that food delivery platforms have not been proactive and have not shown interest in rider and community safety.

(vi)    The feasibility of registration of cyclists in consultation with State Government.

19.1

SUBJECT          QUESTIONS WITH NOTICE: Questions Taken On Notice from Council Meeting - 26 October 2020

REFERENCE   F2019/04433 - D07718987

FROM                 Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 26 OCTOBER 2020

2984

RESOLVED      (Tyrrell/Esber)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1       FOR APPROVAL: Tender 15/2020 North Rocks Road at Alkira Road, Carlingford - Road Widening, Traffic Signal Installation and associated works. (D07564217) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       FOR APPROVAL: Tender 17/2020 Supply and Installation of LED Sports Lighting and Associated Works at Carlingford High School Oval, Carlingford. (D07669717) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Procedural Motion

2985

RESOLVED      (Bradley/Jefferies)

That Items 20.1 and 20.2 be resolved en bloc.

20.1

SUBJECT          FOR APPROVAL: Tender 15/2020 North Rocks Road at Alkira Road, Carlingford - Road Widening, Traffic Signal Installation and associated works

REFERENCE   F2019/04434 - D07564217

REPORT OF     Manager Capital Projects

2986

RESOLVED      (Bradley/Jefferies)

(a)     That Council approve the appointment of the preferred proponent for the road widening, traffic signal installation and associated works at North Rocks Road at Alkira Road, Carlingford for the contract sum as outlined in paragraph 17 of the report.

(b)     That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)      Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.2

SUBJECT          FOR APPROVAL: Tender 17/2020 Supply and Installation of LED Sports Lighting and Associated Works at Carlingford High School Oval, Carlingford

REFERENCE   F2020/01893 - D07669717

REPORT OF     Manager Capital Projects

2987

RESOLVED      (Bradley/Jefferies)

(a)     That Council approve the appointment of the preferred proponent for the supply and installation of LED Sports Lighting and associated work at Carlingford High School Oval, Roselea Way, Carlingford for the contract sum as outlined in paragraph 15 of the report.

(b)     That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)     Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Procedural Motion

2988

RESOLVED      (Esber/Tyrrell)

That the meeting resume into Open Session.

1⇩

Item 17.1 - Establishment of the 5/7 Parramatta Square Advisory Group

12 Pages

Item 11.1 - Attachment 1

Item 17.1 - Establishment of the 5/7 Parramatta Square Advisory Group

1⇩

Item 17.2 - Council Meeting 9 November 2020 - Response to Submissions and Amended Proposal Report for the Powerhouse Parramatta

11 Pages

Item 11.2 - Attachment 1

Item 17.2 - Council Meeting 9 November 2020 - Response to Submissions and Amended Proposal Report for the Powerhouse Parramatta

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

10 November 2020, open until 25 November 2020

Public

No comments received at the time of writing.

N/A

Chief Financial Officer

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

26 October 2020

Full Council meeting

Financial statements adopted by Council

N/A

Chief Financial Officer

1⇩

Report to Council on 26 October 2020 -  Presentation of the audited 2019-2020 Annual Financial Statements

117 Pages

2⇩

Auditor-General Independent Auditor's Report - Report on General Purpose Financial Statements - City of Parramatta Council

3 Pages

3⇩

Auditor-General Independent Auditor's Report - Report on Special Purpose Financial Statements - City of Parramatta Council

3 Pages

Item 12.1 - Attachment 1

Report to Council on 26 October 2020 -  Presentation of the audited 2019-2020 Annual Financial Statements

Item 12.1 - Attachment 2

Auditor-General Independent Auditor's Report - Report on General Purpose Financial Statements - City of Parramatta Council

Item 12.1 - Attachment 3

Auditor-General Independent Auditor's Report - Report on Special Purpose Financial Statements - City of Parramatta Council

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance for the month of October 2020.

RECOMMENDATION

That Council receive the Investment Report for October 2020.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 Oct 2020

CPG Research & Advisory

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer CPG comprehensive Report

All Investment are within Policy limits and reconcile to the General Ledger as at 31 Oct 20

Finance Team

Paul Perrett

CFO

Bruce MacFarlane

Treasury & Tax Accountant

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

1⇩

Investment and Loans Performance Graph October 2020.pdf

1 Page

2⇩

List of Council Investments by maturity October 2020.pdf

9 Pages

3⇩

CPG Comprehensive Report - Oct 20.pdf

19 Pages

Item 12.2 - Attachment 1

Investment and Loans Performance Graph October 2020.pdf

Item 12.2 - Attachment 2

List of Council Investments by maturity October 2020.pdf

Item 12.2 - Attachment 3

CPG Comprehensive Report - Oct 20.pdf

PURPOSE:

To present the September 2020 Quarterly Budget Review Statement (QBRS) for adoption.

RECOMMENDATIONS

(a)     That Council adopt the September 2020 Quarterly Budget Review Statement (QBRS) and the Responsible Accounting Officer’s report on the financial position of the Council (Attachment 1).

(b)     Further that Council approve the revised budget as follows:

1.      A 2020/21 financial year operating budget deficit of $10.4m (original budget: $13.3m), a $2.9m favourable variance primarily due to:

         i)       an increase in operating revenue ($9.0m), predominantly related to increases in user charges and other operating revenue

partially offset by:

ii)      an increase in operating expenses ($6.1m) primarily due to additional depreciation ($4.6m) arising from asset revaluations and increased materials & contracts expenditure.

2.      A reduction in capital revenue by $2.5m (original budget: $95.8m) due to timing of section 7.11 capital contributions

3.      A reduction in capital expenditure by $23.3m (as detailed in attached September 2020 QBRS).

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

Ongoing October 20

Various stakeholders representing the business

Minor comments provided for the report

Amendments made as required.

Finance

9 November 2020

CEO

Minor update to content

Finance

Finance

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

24 November 2020

Finance

Committee

Members

TBA

N/A

Finance

25 November 2020

Councillors

TBA

N/A

Finance

1⇩

September 2020 Quarterly Budget Review Statement

49 Pages

Item 12.3 - Attachment 1

September 2020 Quarterly Budget Review Statement

PURPOSE:

To determine Council Meeting dates and locations from February to December 2021.

RECOMMENDATION

(a)     That Council adopt the schedule of Ordinary Council Meeting dates for 2021, including locations as follows:

(b)     That Council delegate authority to the Lord Mayor and Chief Executive Officer to relocate Council Meetings to St Patrick’s Cathedral, in the event that COVID‑19 restrictions remain in place.

(c)     Further, that notice be provided to the public of all Council Meetings, including Extraordinary Meetings, in accordance with Part B, Section 3.5 of Council’s Code of Meeting Practice.

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

September 2021

Consultation with Hall Hirers

Facilities are available to accommodate Council Meetings at the various locations

NA

Governance

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

NA

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

21 May 2020 and 25 June 2020

In-house Legal

Minor drafting and comments provided for both policies

Drafting and comments addressed in final versions

Governance

Communications Team

No changes received

N/A

Governance

3 September 2020

Leadership Team

Questions on ICT role in webcasting requirements and implications of webcasting policy on current committees were asked.

Questions were answered.

Governance

21 September 2020

Executive Team

Approval received from all ET

N/A

Governance

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

1⇩

Draft Webcasting Policy

4 Pages

2⇩

Draft Affixing the Council Seal Policy

3 Pages

Item 12.5 - Attachment 1

Draft Webcasting Policy

Item 12.5 - Attachment 2

Draft Affixing the Council Seal Policy

Category

Funding pool

Funding cap

Time frame

Community Capacity Building Grants

$225,000

$10,000. Council can award a further amount to a maximum grant of $20,000.

Annual round.

Second Phase applications from past funded projects permitted.

Growing Social Enterprise Grants

$75,000

$25,000

Annual round

Creative Project Leveraging Fund

$60,000

$20,000

Annual round

Parramatta's Heritage and Stories Research Fund

$20,000

$5,000

Annual round

Creative Fellowship Fund

$20,000

One Fellow

Annual round

Category

Funding pool

Funding cap

Time frame

Small Grants Fund

$40,000

$2,000

Quarterly round

Parramatta Sport & Recreation Grants

$30,000

$2,000

Quarterly round

Parramatta Representative Sport Grants

$20,000

$1,000

Open all year

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 Aug – 8 Sept 2020

Previous Grant applicants – survey conducted

A key finding was that applicants were keen to see the funding cap of money offered raised to $20,000.

Council officers made a proposal to the Councillor Grants Committee to repeat the funding cap design of the COVID-19 Community Resilience Grants.

Community Capacity Building /Social and Community Services

For the 2022 annual grant round, applicants preferred a revised timeline – projects on Calendar year preferred to Financial year.

A revised timeline for the 2022 Community Grants is in development. The developing proposal sees funds disbursed in December and projects based on calendar year.

Community Capacity Building /Social and Community Services

Council reporting requirements are too arduous.

Council Officers are recommending that, commencing in the 2021 round, reporting requirements be reduced to one progress report and one final acquittal report. This removes the requirement for a second progress report.

Community Capacity Building /Social and Community Services

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

29 Sept 2020

Councillors Bradley Garrard, Pandey, Prociv, Tyrrell, Wearne and Zaiter.

Requested further information on Sport and Recreation Grants and Representative Sport Grants.

Annual round proposals discussed and follow-up meeting requested

Detailed information on the program and past applicants and recipients shared with Councillors following the meeting.

Additional meeting planned.

Community Capacity Building /Social and Community Services

21 Oct 2020

Councillors Bradley, Pandey, Prociv, Tyrrell, Wearne and Zaiter.

Councillors endorsed the proposal for the annual round as contained in Attachment 2.

Recommended establishing a separate, detailed review of the sports categories.

Council report prepared reflecting endorsed position of the Committee.

Recommendation (c) added.

Community Capacity Building /Social and Community Services

12 Nov 2020

Councillor Garrard

Briefed on the recommendation (c) to conduct a detailed review on the sports related categories.

Undertook to work with Councillor Grants Committee concurrently to the Annual Round application and assessment process.

Social and Community Services

1⇩

COVID-19 Community Grants Overview

10 Pages

2⇩

Categories for Annual grants

12 Pages

Item 12.6 - Attachment 1

COVID-19 Community Grants Overview

Item 12.6 - Attachment 2

Categories for Annual grants

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

29/09/2020

Internal - Open Space & Natural Area Planner

Supports report to close roads, which will help the management of the reserves.

Agreed to start road closure process.

Property Officer, Property Plan & Program / Property & Place

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

1⇩

George Kendall Reserve Road Closure area

1 Page

2⇩

WR Musto Reserve Road Closure Area

1 Page

3⇩

Anna Maria King Park Road Closure area

1 Page

Item 12.7 - Attachment 1

George Kendall Reserve Road Closure area

Item 12.7 - Attachment 2

WR Musto Reserve Road Closure Area

Item 12.7 - Attachment 3

Anna Maria King Park Road Closure area

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

14 October 2020

Risk & Audit Manager and Executive Director Corporate Services

Manager made minor amendments on draft minutes.

Forwarded revised draft to ARIC Chair for comment.

Risk & Audit / Corporate Services

Coordinator Internal Audit

19 October 2020

Chairperson of ARIC

Approved

Forwarded approved final draft to ARIC members.

Risk & Audit / Corporate Services

Coordinator Internal Audit

26 October 2020

Audit, Risk and Improvement Committee (ARIC)

Independent external member provided feedback.

Feedback incorporated in the minutes.

Risk & Audit / Corporate Services

Coordinator Internal Audit

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

26 October 2020

Councillor representatives on ARIC

No comment received from councilor representatives.

No further action.

Risk & Audit / Corporate Services

Coordinator Internal Audit

1⇩

Minutes of the ARIC Meeting held 24 September 2020

4 Pages

Item 12.8 - Attachment 1

Minutes of the ARIC Meeting held 24 September 2020

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

20 October 2020

Access Advisory Committee

Raised issues on designs for the redevelopment of Epping Pool, and made recommendations for improvements to access, for both guests and staff.

Feedback from the Committee has been noted and will be taken into consideration in the design process. The Committee will have further opportunities to provide feedback, including in public consultations planned for November 2020. Place Services will also continue to work with Hamish Murray, Project Officer Universal Design and Access, in the design process.

Place Services, and City Assets & Environment

20 October 2020

Access Advisory Committee

Raised issues and made recommendations on designs for the redevelopment of Charles Street Square around wayfinding, seating, paths of travel and heat concentration.

Feedback from the Committee has been noted and will be taken into consideration in the design process. The Committee will receive responses to the issue raised, and an invitation was extended to Members to meet and discuss designs on-site.

City Transformation

September – October 2020

Regulatory Services, Traffic & Transport, Paid Parking, Place Services and City Design teams.

Internal correspondence in anticipation of parking issue being discussed at Committee meeting. Issues discussed and options explored for addressing issues with open-air parking available in the CBD, including specifically for people with disabilities, and how to progress within Council.

Issues for Council and other stakeholders was noted, with feedback and recommendations to be discussed at the Access Committee Meeting 20 October 2020. Solutions are to be developed in consultation with the Access Advisory Committee along with other key stakeholders.

Community Capacity Building and Traffic & Transport

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

20 October 2020

Councillor Phil Bradley

Present for Access Advisory Committee Meeting

N/A

N/A

1⇩

Access Advisory Committee Meeting Minutes 20 October 2020

9 Pages

Item 13.1 - Attachment 1

Access Advisory Committee Meeting Minutes 20 October 2020