Agenda of Council - Monday, 26 October 2020

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 12 October 2020 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak (6:36PM), Phil Bradley (6:36PM), Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa (6:37PM), Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

1. OPENING MEETING

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6:35pm.

2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

No other announcements were made.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 28 September 2020

2924

RESOLVED (Tyrrell/Garrard)

That the minutes be taken as read and be accepted as a true record of the Meeting, except for Item 12.5 - Continuation of Councillor Appointment to Internal and External Memberships be amended to include Councillor Wearne as a member of the Councillor Grants Committee.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

There were no apologies or requests for leave of absence made at this meeting.

7. DECLARATIONS OF INTEREST

Councillor Wilson declared a non-pecuniary and less than significant interest in Item 20.3 being NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta, as he has legal proceedings pending on another matter. He retired from the meeting prior to debate and voting on the matter.

Note: Councillor Issa arrived at 6:37pm prior to consideration of the Lord Mayoral Minute.

8. Minutes of the Lord Mayor

8.1

SUBJECT 25th Anniversary of Cr Lorraine Wearne's Election

REFERENCE F2019/03630 - D07690227

REPORT OF Lord Mayor, Councillor Bob Dwyer

2925

RESOLVED (Dwyer/Tyrrell)

(a) That Council congratulate Councillor Lorraine Wearne on the 25^th Anniversary of her election to Council and thank her for her exemplary service.

(b) Further, that Council organise a token of appreciation and a small reception for Councillor Wearne to recognise her years of service and dedication to the community.

9. Public Forum

Nil

10. Petitions

10.1

SUBJECT Petition to Install Traffic Lights at the Intersection of Illarangi Street and Marsden Road, Carlingford

REFERENCE F2020/00052

FROM Councillor Davis

A petition signed by the public was tabled at the Council Meeting and reads:

“Petition to install traffic lights at the intersection of Illarangi Street and Marsden Road, Carlingford”.

2926

RESOLVED (Davis/Jefferies)

That the petition be received and a copy of the petition be circulated to all Councillors.

11. Rescission Motions

Nil

Procedural Motion

2927

RESOLVED (Tyrrell/Esber)

That Items 12.2, 12.3 and 13.1 be moved en bloc.

12. Fair

12.1	SUBJECT FOR NOTATION: Annual Returns of Designated Persons REFERENCE F2019/04433 - D07577720 REPORT OF Governance Manager
	MOTION (Barrak/ Bradley) That Council defer consideration of this item to the next Council Meeting with all returns attached to the Council report with the relevant sections redacted. AMENDMENT (Tyrrell/ Garrard) (a) That Council receive and note the Disclosures of Interest and Other Matters in Written Returns which have been tabled at the meeting in accordance with the requirements of Council’s Code of Conduct. (b) Further, that Council notes the Disclosures of Interest and Other Matters in Written Returns will be included in the Register of Returns Disclosing Interests in accordance with Section 440AAB of the Local Government Act 1993. The amendment moved by Councillor Tyrrell and seconded by Councillor Garrard on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Tyrrell and seconded by Councillor Garrard on being put was declared CARRIED.
2928	RESOLVED (Tyrrell/Garrard) (a) That Council receive and note the Disclosures of Interest and Other Matters in Written Returns which have been tabled at the meeting in accordance with the requirements of Council’s Code of Conduct. (b) Further, that Council notes the Disclosures of Interest and Other Matters in Written Returns will be included in the Register of Returns Disclosing Interests in accordance with Section 440AAB of the Local Government Act 1993.
	Note: Councillor Barrak requested that his name be recorded as having voted against the decision taken in this matter.

12.2

SUBJECT FOR NOTATION: Quarter Four Progress Report - Delivery Program and Operational Plan 2019/20

REFERENCE F2019/04404 - D07165705

REPORT OF Corporate Strategy Manager

2929

RESOLVED (Tyrrell/Esber)

That Council receive and note the Quarter Four Progress Report on the Delivery Program 2018-21 (Operational Plan 2019/20).

12.3

SUBJECT FOR APPROVAL: Response to Notice of Motion - Use of Sporting Fields in the Local Government Area (Deferred Item)

REFERENCE F2004/07337 - D07413434

REPORT OF Recreation Facilities & Programs Manager

2930

RESOLVED (Tyrrell/Esber)

(a) That Council put in place a regular communication program with authorised, organised users of Council managed sportsgrounds in the Local Government Area (LGA), to encourage the reporting of unauthorised, organised use of Council parks.

(b) That Council officers increase engagement activities focused on addressing unauthorised, organised use and increasing compliance, through onsite outreach, increased online information and collaboration with sport associations and peak bodies.

i. undertake regular proactive patrols at Council managed sportsgrounds that are subject to unauthorised, organised use for an initial six month period of time, and

ii. report back to Council, at the completion of the initial period, on the level and type of unauthorised uses.

(d) Further, that Council undertake a review of signage in Council’s parks to ensure any regulatory action is enforceable under the requirements of Section 632 of the Local Government Act 1993.

13. Accessible

13.1

SUBJECT FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1

REFERENCE F2009/00431 - D07250476

REPORT OF Group Manager - Development and Traffic Services

2931

RESOLVED (Tyrrell/Esber)

That the report be received and noted.

14. Green

Nil

15. Welcoming

Nil

16. Thriving

16.1	SUBJECT REVISED REPORT FOR APPROVAL: COVID-19 Update REFERENCE F2020/01447 - D07560967 REPORT OF Senior Project Officer
	MOTION (Tyrrell/ Zaiter) (a) That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b) That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i. To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii. To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii. To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv. To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v. To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi. To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii. To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c) That Council delegate authority to the Chief Executive Officer to endorse placing a draft site-specific Development Control Plan and/or a draft Planning Agreement on public exhibition for any site within the Parramatta CBD planning proposal boundary where the following criteria have been met: i. Any draft site-specific DCP is consistent with the objectives of the Parramatta CBD Planning Proposal and the supporting documents considered by Council when it endorsed the Parramatta CBD Planning Proposal for the purposes of consultation (at its meeting on 25 November 2019); ii. Any draft Planning Agreement is consistent with policy framework for Community Infrastructure in the Parramatta CBD and consistent with the objectives of Council’s Planning Agreements Policy; iii. The applicant has confirmed they have no objections to the content of the draft site-specific DCP and/or draft Planning Agreement to be exhibited; and iv. Councillors have been provided a copy of the draft site-specific DCP and/or draft Planning Agreement and given 7 days to allow consideration of the draft document(s) and opportunity to request they be reported to Council prior to it/them being exhibited. (d) That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i. To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii. To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii. That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (e) That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (f) That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (g) Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date. AMENDMENT (Davis/ Esber) (a) That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b) That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i. To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii. To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii. To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv. To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v. To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi. To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii. To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c) That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i. To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii. To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii. That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (d) That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (e) That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (f) Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date. The amendment moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED.
2932	RESOLVED (Davis/Esber) (a) That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b) That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i. To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii. To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii. To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv. To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v. To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi. To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii. To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c) That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i. To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii. To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii. That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (d) That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (e) That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (f) Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date.
	Note: The Lord Mayor, Councillor Dwyer requested that his name be recorded as having voted against the decision taken in this matter.

17. Innovative

17.1

SUBJECT FOR APPROVAL: Post-exhibition Outcomes for Draft Civic Link Development Control Plan

REFERENCE F2018/02414 - D07460413

REPORT OF Snr Project Officer

2933

RESOLVED (Prociv/Esber)

(a) That Council receive and note the feedback and submissions made during the public exhibition of the draft Civic Link Development Control Plan (DCP) provided at Attachment 1.

(b) That Council approve the revised Civic Link DCP, including detaileds control for Block 1 with minor amendments in response to feedback and submissions, as the ‘City Centre DCP 2017, Section 09 Special Areas, Civic Link’ provided at Attachment 2.

A division was called, the result being:-

AYES: Councillors Barrak, Bradley, Davis, Esber, Garrard, Pandey, Prociv, Wearne, Wilson and Zaiter

NOES: Councillors Dwyer, Jefferies, Tyrrell and Issa

Note:

1. Councillor Issa left the Chamber at 7:49PM and returned at 7:49PM during consideration of this matter.

2. Councillor Barrak left the Chamber at 7:49PM and returned at 7:50PM during consideration of this matter.

3. Councillor Issa did not vote on this matter and in accordance with clause 11.9 of the Code of Meeting Practice was recorded as having voted against the decision taken.

17.2

SUBJECT FOR APPROVAL: Submission on the 2020 Revised Draft Master Plan for the Carter Street Precinct

REFERENCE F2016/03578 - D07629095

REPORT OF Project Officer Land Use

2934

RESOLVED (Issa/Garrard)

(a) That Council approve the submission at Attachment 1 to the 2020 revised draft master plan for the Carter Street Precinct, noting it makes the following key points:

i. That Council does not support the additional dwelling capacity within the Precinct without provision for additional community infrastructure

ii. Seeking clarification relating to the rationale used to justify the additional 700 new dwellings based on the Sydney Metro station

iii. Seeking clarification relating to the implementation of the proposed planning controls and additional local provisions and their potential impact on current development applications in the Precinct

iv. Raising concerns that there is a lack of affordable rental housing proposed in the Precinct

v. Seeking clarification on the mechanism to protect and deliver land around a potential stop for Parramatta Light Rail – Stage 2

vi. Reiterating Council’s position from its 2018 Carter Street Master Plan submission that the State Government fully funds and delivers the road widening of Hill Road required as a consequence of the potential westbound off-ramp from the M4

vii. Raising concerns that there is a proposed reduction in the overall open space provision compared to the 2018 exhibited draft revised Carter Street Master Plan despite the need for more open space to service a high density precinct

viii. The need to include greater sustainability controls for the Precinct

ix. Seeking clarification relating to the transfer mechanisms for the public open space to guarantee its delivery to Council as part of the State planning agreement

(b) Further, that Council grant delegation to the Chief Executive Officer to make a submission to the Department of Planning, Industry and Environment on behalf of Council in relation to the State Planning Agreement at 1-5, 7 and 9 Carter Street and 23 Uhrig Road, Lidcombe that is consistent with the approach taken in the report.

18. Notices of Motion

18.1

SUBJECT NOTICE OF MOTION: Civic Link (Deferred Item)

REFERENCE F2018/02414 - D07535991

FROM Councillor Prociv

2935

RESOLVED (Prociv/Davis)

(a) That Council request an urgent meeting with the Minister for Planning and Public Spaces or their delegate to lobby for the inclusion of Council’s vision for Civic Link, an open green corridor that provides a visual and active pedestrian access along, and within a direct South to North alignment from Parramatta Square to the Parramatta River.

(b) That the Minister for Planning and Public Spaces be provided with a comprehensive briefing on the history and intention of Council’s planning vision for Civic Link - of retaining and enhancing heritage while maximising active passageway to and from the river - in all or any Parramatta Powerhouse and Riverbank Architectural plans and designs.

(c) That Council request that the Council Strategic documents Riverbank Development Blueprint and Civic Link Framework Plan - a vibrant green heart for Australia’s next great city, endorsed in-principle by the Administrator on 10 July 2017 and available on Council’s website - be consulted and considered as being the optimum delivery strategies for the inclusion of Civic Link.

(d) That Council delegate authority to the Chief Executive Officer to engage in all the necessary consultation.

(e) Further, that a progress report on this matter be brought back to Council at the first meeting in December 2020.

Note: The Lord Mayor, Councillor Dwyer requested that his name be recorded as having voted against the decision taken in this matter.

18.2

SUBJECT NOTICE OF MOTION: Supplementary Reports

REFERENCE F2019/04433 - D07664445

FROM Councillor Wilson

2936

RESOLVED (Wilson/Zaiter)

That it is hereby moved that Council return to the practice of producing completed supplementary reports for consideration at least one week (Monday) before a Council meeting, except for urgent items that have been approved by the Chief Executive Officer and Lord Mayor.

Note: Councillor Davis left the Chamber at 7:59pm and returned at 8:00pm during consideration of this matter.

18.3

SUBJECT NOTICE OF MOTION: Question Time

REFERENCE F2019/04433 - D07664453

FROM Councillor Wilson

2937

RESOLVED (Wilson/Pandey)

That it is hereby moved that Council revert to allowing Councillors to raise questions at the end of the Council meetings, provided the meeting finishes before 10:30pm.

18.4

SUBJECT NOTICE OF MOTION: Dence Park Pool

REFERENCE F2017/03692 - D07669848

FROM Councillor Tyrrell

2938

RESOLVED (Tyrrell/Davis)

(a) That Council notes it resolved on 14 April 2020 (‘Dence Park Master Plan Implementation Plan’) to allocate $12M to ‘Package 1’ - Epping Pool Facilities, and $6.5M to ‘Package 2’ - Epping Pool Buildings, and that a further report was to be brought to Council in the event that the building elements were anticipated to require a budget in excess of $6.5M.

(b) That Council notes the $12M ‘Package 1’ Epping Pool Facilities estimate was based on a 50m outdoor pool, 20m indoor pool, and water play area.

(c) That Council notes a community and Epping Ward Councillor preference for a 25m indoor pool which adds $2.58M in additional cost to the Epping Pool Facilities package.

(d) That Council notes Point 19 of the 14 April 2020 Council report stated “Package 2 will undergo a quantity survey”, and that ‘Package 2’ has now undergone a quantity survey which identified an additional $2.92M in Epping Pool Buildings cost to make the existing buildings accessible and future-proof, and to add additional new building facilities to support expanded Learn-to-Swim and other programming.

(e) That, to address this $5.5M in additional project cost, the Chief Executive Officer (CEO) is to:

i. Defer construction of the approx. $1M water play element, but still include the necessary pipework/plumbing within the project scope

ii. Allocate additional funding to the Epping Pool project to bring the total approved project budget to $22.8M as follows:

Description	Amount	Commentary
*Included in DPOP over 3 Years*
SCF Grant Funding	$ 13,300,000
Section 7.11 Former Hornsby Plan (Open Space & Recreation)	$ 5,200,000
Total Approved Budget Spend	$ 18,500,000

*Additional Allocated Funds to Project*
SCF Grant Funding	$ 1,000,000	Funds allocated to Epping Library Improvement works to be funded by Section 7.11 Former Hornsby Plan (Community Facilities)
Section 7.11 Former Hornsby Plan (Open Space & Recreation)	$ 3,300,000	Projected contributions received from 2020/21 financial year through 2022/23 financial year.
Total Additional Allocated Funds	$ 4,300,000

Total Amended Project Budget	$ 22,800,000

(f) That the CEO, as a matter of priority, proceed to public consultation, detailed design, and costings to enable the Epping Pool project to proceed to tender with the following key elements:

1. A 25 metre Indoor Pool

2. An 8 lane 50m Outdoor Pool

3. Refurbishment of the existing pool amenities building

4. Pipework/plumbing to support future water play elements.

(g) That Council notes that the estimated total budget for this project scope $23,019,780 (a budget shortfall of $219,780).

(h) That during detailed design, the CEO endeavour to minimise use of the project design contingency budget of $1.75M to address the budget shortfall of $219,780 whilst delivering the project to Councillor and community expectations.

(i) That the CEO seek additional capital funding sources for the water play area.

(j) That the CEO consult with the Epping Ward Councillors and other interested Councillors on facility programming to ensure that the facility is used to its full potential.

(k) Further, that information on the anticipated total cost of construction, and the pool’s future operating model, be brought to Councillor Workshop prior to the public Tender going out to market.

Note: Councillor Garrard left the Chamber at 8:06pm and returned at 8:08pm during consideration of this matter.

18.5	SUBJECT NOTICE OF MOTION: 360 Degree Virtual Tour of Willow Grove REFERENCE F2018/02115 - D07670089 FROM Councillor Pandey
	MOTION (Pandey/Esber) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove and St George’s Terrace in November 2020. (e) Further, that the additional funding be sought as a top priority. AMENDMENT (Wilson/Barrak) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove in November 2020. (e) Further, that Council receive a report examining the possible relocation of Willow Grove and St George’s Terrace in light of recent State Government announcements. The amendment moved by Councillor Wilson and seconded by Councillor Barrak on being put was declared CARRIED on the Lord Mayor’s casting vote. The amendment then became the motion. The motion moved by Councillor Wilson and seconded by Councillor Barrak on being put was declared CARRIED.
2939	RESOLVED (Wilson/Barrak) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove in November 2020. (e) Further, that Council receive a report examining the possible relocation of Willow Grove and St George’s Terrace in light of recent State Government announcements.
	Note: 1. Councillor Bradley requested that his name be recorded as having voted against the decision taken in this matter. 2. Councillor Tyrrell left the Chamber at 8:15pm and returned at 8:16pm during consideration of this matter. 3. Councillor Esber left the Chamber at 8:25pm and returned at 8:28pm during consideration of this matter. 4. Councillor Garrard left the Chamber at 8:28pm and returned at 8:30pm during consideration of this matter. 5. Councillor Wilson left the Chamber at 8:40pm and returned at 8:43pm during consideration of this matter. 6. Councillor Issa left the Chamber at 8:43pm and returned at 8:46pm during consideration of this matter.

18.6

SUBJECT NOTICE OF MOTION: Council Sponsorship Policy

REFERENCE F2006/00882 - D07671015

FROM Councillor Dwyer

2940

RESOLVED (Dwyer/Tyrrell)

That Council carry out a review of the current Sponsorship Policy and bring forward the outcome to a Council Meeting within a reasonable period of time. This report should include how Council’s Policy relates to sponsorship of Council’s Parramatta Riverside Theatre and its events.

19. Questions with Notice

19.1

SUBJECT QUESTION WITH NOTICE: St George's Terrace

REFERENCE F2019/04433 - D07669101

FROM Councillor Prociv

QUESTION

What rights and/or obligations does the City of Parramatta have to Create NSW in relation to being the licence holder of St. George’s Terrace?

DIRECTOR PROPERTY & PLACE RESPONSE

1. On 3 April 2019, Council (as licensee) entered into a licence agreement with the Planning Ministerial Corporation (the owner of the land). The licence is currently on foot under a monthly holdover.

2. Under the Licence, Council was granted the right to use and occupy the “brown” highlighted and the “blue” hatched areas shown in the below plan (which are Car Parks) (together “the Licenced Area”). This Licensed Area includes Willow Grove and St George’s Terrace.

3. The Licence gives Council the rights to:

· Access and occupy the Licenced Area, including operating the Riverbank Car Park, Dirrabarri Lane Car Park and George Khattar Lane Car Park;

· Retain all Car Park revenue.

4. Council’s obligations under the Licence include:

· To keep all improvements and structures on the Licenced Area (including St George’s Terrace and Willow Gove) vacant (except for the Car Parks);

· To not make any alterations or additions or demolish any improvements or structures on the Licensed Area (without the owner’s approval);

· To maintain and keep safe all structures and improvements on the Licensed Area;

· To take reasonable measures to secure the improvements and structures on the Licensed Area from intrusion and trespassers.

Note: Councillors Wilson, Tyrrell and Zaiter left the Chamber at 9:06pm and returned at 9:08pm during consideration of this matter.

19.2

SUBJECT QUESTION WITH NOTICE: St George's Terrace Cleanup

REFERENCE F2019/04433 - D07669107

FROM Councillor Prociv

QUESTION

Did Create NSW specify a day/date that the gallery and yarn art pieces displayed by the community on the exterior and surrounds of St George’s Terrace were required to be removed?

EXECUTIVE DIRECTOR CITY ASSETS AND OPERATIONS RESPONSE

1. Create NSW requested that cleaning was completed by 23 September 2020.

19.3

SUBJECT QUESTION WITH NOTICE: Willow Grove

REFERENCE F2018/02115 - D07670832

FROM Councillor Davis

QUESTION

Did Create NSW, the Minister or the Minister’s representative write to the CEO or Lord mayor requesting the removal of the restriction on the title of the property known as Willow Grove prior to the sale and did the contents of this letter suggest that if the City of Parramatta did not remove the restrictions/conditions from the title that the Powerhouse Museum may not be relocated to Parramatta?

May all Councillors be furnished with a copy of this letter?

DIRECTOR, PROPERTY & PLACE RESPONSE

1. Neither Create NSW, the Minister or the MinterEllison’s representative wrote to Council requesting the removal of the restrictions on title.

2. The removal of the restrictions on the title was put forward by the State Government in the Call Option Deed which the parties signed in December 2017.

20. CLOSED SESSION

2941

RESOLVED (Tyrrell/Zaiter)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 FOR APPROVAL: EOI 10/2020 Construction of a Pedestrian and Cyclist Bridge across Parramatta River at Alfred Street, Parramatta. (D07585715) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2 FOR APPROVAL: Tender 14/2020 Bettington Road at York Street, Oatlands - Construction of Roundabout and associated works. (D07525739) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta. (D07670809) - This report is confidential in accordance with section 10A (2) (a) (i) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals; AND the report contains alleged contraventions of any code of conduct requirements applicable under section 440.

Procedural Motion

2942

RESOLVED (Tyrrell/Zaiter)

That Items 20.1 and 20.2 be moved en bloc.

20.1

SUBJECT FOR APPROVAL: EOI 10/2020 Construction of a Pedestrian and Cyclist Bridge across Parramatta River at Alfred Street, Parramatta

REFERENCE F2020/00616 - D07585715

REPORT OF Manager Capital Projects

2943

RESOLVED (Tyrrell/Zaiter)

(a) That the four (4) highest ranked companies listed in the table in paragraph 20, be invited to submit a formal tender under a separate Select Tender process in accordance with Clause 168 of the Local Government (General) Regulation 2005.

(b) Further, that all unsuccessful contractors be advised of Council’s decision in this matter.

20.2

SUBJECT FOR APPROVAL: Tender 14/2020 Bettington Road at York Street, Oatlands - Construction of Roundabout and associated works

REFERENCE F2019/04434 - D07525739

REPORT OF Manager Capital Projects

2944

RESOLVED (Tyrrell/Zaiter)

(a) That Council approve the appointment of the preferred proponent for the Construction of Roundabout at Bettington Road and York Street intersection in Oatlands for the contract sum as outlined in paragraph 13 of the report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.3	SUBJECT NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta REFERENCE F2019/04434 - D07670809 FROM Councillor Barrak
	MOTION (Barrak/Bradley) 1. That the motion at item 21.3 in the Closed Session be moved into Open Session at the next Council meeting as the motion does not fit into any of the sub-categories of section 10A(2) of the Local Government Act 1993 which defines what must be in closed session and which is reproduced below for convenience. 2. That any references in the staff report of the "Chief Executive Officer Response" (which is attached to the motion in Supplementary Agenda A) remove any references to any documents or persons not referred to in the motion, including removal of all references to the SMH article and persons named therein, such that the motion is dealt with in open session and in accordance with the Code of Conduct.
	The motion moved by Councillor Barrak and seconded by Councillor Bradley on being put was declared LOST.
	Note: 1. Councillor Issa retired from the Meeting at 9:20pm prior to the consideration of this matter. 2. Councillors Garrard, Davis and Prociv left the Chamber at 9:20PM and returned at 9:21PM during consideration of this matter. 3. Councillor Wilson left the Chamber at 9:20PM and returned at 9:31PM during consideration of this matter.

21. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 20.1 to 20.3.

22. CONCLUSION OF MEETING

The meeting terminated at 9:32pm.

THIS PAGE AND THE PRECEDING 20 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 12 October 2020 AND CONFIRMED ON Monday, 26 October 2020.

Chairperson

Council 26 October 2020 Item 12.1

FAIR

ITEM NUMBER 12.1

SUBJECT FOR NOTATION: Investment Report for September 2020

REFERENCE F2009/00971 - D07683906

REPORT OF Tax and Treasury Accountant

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance for the month of September 2020.

RECOMMENDATION

That Council note the Investment Report for September 2020.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Investment Policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. The investment portfolio closing balance as at 30 September 2020 was $557m. The average portfolio holdings held throughout the month was $543.7m.

4. Council holds a diversified range of investment products which as at 30 September 2020 included:

5. The Investment portfolio reported an annualised return of 1.16% in September outperforming the AusBond Bank Bill Index benchmark by 107 basis points. The CFS Fund (-0.14% actual) and TCorp Growth Fund (-0.56% actual) were the main detractors from performance this month.

6. Council engages CPG Research and Advisory & Imperium Markets for assistance in all investment matters relating to advice, risk and portfolio weighting. CPG monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is conducted within Ministerial and rated counterparty guidelines.

7. COVID-19 update –Impact on City of Parramatta Portfolio

COVID-19 has adversely influenced financial markets, which in turn, has also affected Council’s investment portfolio.

In regards to financial markets, of importance was the RBA cutting interest rates twice in March 2020, taking the official cash rate down to a record low of 0.25%. Shares (equities) experienced a significant correction in March but recovered substantially due to the unprecedented fiscal and monetary policy support from global central banks and governments. Risk markets suffered another selloff in September, as investors remained nervous after the surge in virus infections in the US and Europe and the lack of clarity to the timing of additional fiscal stimulus measures in the US.

The medium-longer term outlook for financial markets, of importance is the RBA’s outlook and current policy measures.

1. The RBA’s official cash rate will remain unchanged at its emergency level of 0.25% until its objectives of full employment and inflation are reached;

2. Extending the Term Funding Facility (TFF) until 30 June 2021, allowing all ADIs to access cheap funding directly from the RBA at a cost of 0.25% for 3 years (facility was increased from an original $90bn to $200bn);

3. RBA Governor Lowe has commented that he has not seen any signs of stress in the financial system from this crisis because unlike the GFC, the banks have cash and are well Capitalised. He also suggested that Australia had “fantastic fundamentals” and had so far been effective at containing the virus and providing policy stimulus;

4. The RBA Board expects rates would be low “for a very long period of time” and has recently suggested they could cut official rates down to 0.10% (from 0.25%), if required

The following summarises the performance and Covid-19 impact on Council’s various investments types:

Council’s senior floating rate notes (FRNs) make up around 24.5% of the total investment portfolio at month-end. The market valuation of Council’s FRNs collectively fell marginally, returning -0.09% (actual) during September.

Council’s FRNs are senior ranked assets and high in the bank capital structure. We expect that, if held to maturity, the FRNs will pay back its original face value ($100.00), along with its quarterly coupons throughout the life of the security.

Advisors do not expect Council to lose any capital or interest payments from its current holding in its senior FRNs given all banks continue to maintain high capital buffers as required by APRA.

At month-end, Council’s FRNs are now marked at an unrealised capital gain of $1,439,105 (noting a handful of FRNs were purchased at a discount to par in the secondary market).

BBB Rated Senior FRN’S As per all FRNs, advisors have no concerns with Council’s investments in “BBB” rated senior FRNs given all counterparties continue to hold robust balance sheets with high levels of capital. On a mark-to-market basis, they fell around $23k or -0.05% (actual) for the month:

Term Deposits Term Deposits account for around 58% of the total investment portfolio at month-end.

Council’s term deposit portfolio was yielding 1.68% p.a. at month-end, with a weighted average duration of around 554 days or 1.5 years. The long average duration will provide some income protection against the low interest rate environment for the next 12 months. As existing deposits mature however, they will inevitably be reinvested at much lower prevailing rates.

The majority of term deposits are likely to be invested between ranges of 0.50%-0.80% p.a. Council is likely to invest future term deposits at the lower end of this range whilst the policy has a strong appetite towards the higher rated domestic banks.

T-Corp Long Term Growth accounts for around 4.6% of Council’s total investment portfolio. The Fund returned -0.56% (actual) during September. Shares (domestic and international) were sold off this month, contributing to the negative return for September:

We anticipate a sustained level of volatility in equity markets, particularly as downside risks to global growth remain, dictated by how long the effects of COVID-19 will remain. Unemployment globally has risen considerably over recent months, with the collective economic impact likely to be more severe than the global financial crisis (GFC).

The Fund should be looked at with a long-term view, with a minimum holding period of +7 years. Given the exposure to the volatile asset of shares, Council should expect to see, on average, a negative month once every 3 months over a long-term holding period.

CFS Global Credit Managed Fund accounts for around 2.5% of Council’s total investment portfolio. The Fund fell by -0.14%% in September, as the market valuation of the fund’s assets in global credit securities (FRNs and bonds) fell as spreads widened.

The Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer in order to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains.

With a running yield of +1.8% p.a., it is recommended that Council retains this “grandfathered” Fund until given the alternative to invest in cash and deposits are yielding much lower.

8. Council’s investment portfolio returns are benchmarked to the Ausbond Bank Bill Index to ensure investment returns are acceptable for the investment strategy Council has adopted.

Current and Historical Performance is as follows:

9. Council has a substantial allocation to securities and bonds, as well as the CFS credit managed fund, for additional liquidity requirements. The portfolio is well- spread across maturities, opportunistically utilising capacity available in short – medium terms.

The maturity profile as at 30 September is as follows:

10. All Policy Credit Rating limits comply, with ample investment opportunity still available in A rated institutions, and approx. $24m capacity in BBB+/unrated institutions.

11. The majority of Council’s portfolio is deposits, at 59% of the total assets. The portfolio also includes liquid FRN securities, cash, as well as TCorpIM Long Term Growth Fund.

Approximately 7.1% of the portfolio is less defensive, and is categorised as long-term. The investment portfolio is well diversified in complying assets across the entire credit spectrum; with no one credit dominating.

Council has invested $26M of Long Term Reserve funds (4.61% of the total portfolio) to back specified long-term liabilities with the TCorpIM Long Term Growth Fund.

12. The Portfolio allocation as at 30 September 2020 is as follows:

13. The budgeted income for FY2020-2021 has currently been set at $7.486m. Based on an average total investment portfolio size of around $525m, which equates to a budgeted yield of approximately 1.4%.

Over the month of September 2020, the interest earned was approximately $252k below the budgeted income on the back of negative returns from Councils credit and growth funds.

We remain cautious in reaching this target, given the risk where official interest rates are concerned. The RBA has flagged it may cut the official cash rate down to 0.10% if required. There is also the possibility of another selloff in risk markets (such as equities). While a proportion of longer-dated deposits (yielding above 1½% p.a.) will protect and aim to achieve/outperform its budgeted yield for this financial year, all future fixed interest assets are now most likely to be- reinvested at yields well below 1% p.a. The Finance team will review forecast investment interest at the September quarterly review.

14. The following details are provided on the attachments for information:

· Comparison of average funds invested with loans balance (Attachment 1)

· Average interest rate comparison to Ausbond Bank Bill Index (Attachment 1)

· Investments and loans interest compared to budget (Attachment 1)

· List of all Council investments (Attachment 2)

· CPG Comprehensive Investment report (Attachment 3).

15. The Certificate of Investments for September 2020 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of September 2020 have been made in accordance with the Act, the Regulations and Council’s Investment Policy – Paul Perrett, Chief Financial Officer.

CONSULTATION & TIMING

Stakeholder Consultation

16. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 Sept 2020

CPG Research & Advisory

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer CPG comprehensive Report

All Investment are within Policy limits and reconcile to the General Ledger as at 30 Sept 20

Finance Team

Paul Perrett

CFO

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

17. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

FINANCIAL IMPLICATION FOR COUNCIL

18. Council’s interest income for FYTD 2020/21 is slightly under budget for Jul-Sept Qtr (-$250k).

Interest income and estimated yield will be analysed at the September quarterly review, any changes in the forecast budget will be dependent on continuing COVID-19 impacts and the effect it has on Councils credit and Long Term Growth Funds.

Bruce MacFarlane

Tax and Treasury Accountant

Paul Perrett

Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Attachments:

1 ⇩	List of Council Investments by maturity September 2020.pdf	10 Pages
2 ⇩	CPG Comprehensive Report - Sep 20.pdf	20 Pages
3 ⇩	Investment and Loans Performance Graph September 2020.pdf	1 Page

REFERENCE MATERIAL

Council 26 October 2020 Item 14.1

GREEN

ITEM NUMBER 14.1

SUBJECT FOR APPROVAL: Single Use Plastics

REFERENCE F2008/04610 - D07393519

REPORT OF Manager Sustainability & Waste

PURPOSE:

The purpose of this report is to provide Councillors with an update on the progress made in reducing single use plastics from Council activities and to inform Councillors of the proposed next steps.

RECOMMENDATION

(a) That Council note the summary of key initiatives undertaken to date to reduce single use plastics, set out in paragraph 8.

(b) Further, that Council approve the recommendations made in paragraph 18 of this report, to continue the reduction of single use plastics in Council operations and activities, based on viable alternatives being available.

BACKGROUND

1. On 25 June 2018 a Notice of Motion (NoM) was raised by Councillors Bradley and Davis proposing that Council demonstrate leadership in reducing single use plastics. An amendment was put forward and carried by Councillors Garrard and Zaiter that a Councillor Workshop and further report be brought back to Council regarding:

a. That the City of Parramatta Council demonstrate leadership to improve and protect the health of our waterways by acting to ban the use of single-use plastic drinking straws and phase out balloons, plastic bottles, plastic cups and single use plastic bags in all Council operations and Council sponsored events;

b. That Council implement a waste education program to assist in the reduction of Single Use Plastics, particularly plastic straws, cups, balloons and plastic bags within the Parramatta LGA with particular focus on local businesses; and

c. That future updates on the program be included in an annual waste education update report.

2. A Councillor Workshop was held in September 2018 to explore options to phase out or reduce the use of single-use plastics such as straws, balloons, plastic bottles, plastic cups and plastic cutlery and bags in Council operations and Council sponsored events, as well as education programs to assist in the reduction of single use plastics in the LGA.

3. This report provides an update on the progress of activities since that workshop, and the recommended next steps.

ISSUES/OPTIONS/CONSEQUENCES

Recent Strategic and Policy Developments

4. In March 2020, the NSW Minister for Energy and Environment (Mr Matt Kean MP) released a Discussion Paper titled: “Cleaning Up Our Act: Redirecting the Future of Plastic in NSW”. The paper offers a comprehensive series of actions about changing how our economy uses, reuses and disposes of plastics in the context of a circular economy. Over the last 50 years, plastic production has increased exponentially with plastic waste now so common in the environment that by 2050, it is predicted that there will be more plastic by weight in the ocean than fish (World Economic Forum, 2016).

5. The first proposed target within this Discussion Paper is to ‘Phase out key single-use plastics in NSW’. Beyond the light-weight plastic shopping bags, the following single-use items pose the largest risk to the natural environment through littering and should be the targeted as a priority:

· Disposable plastic plates/bowls, cutlery, stirrers and cups;

· Expanded polystyrene food and drink containers;

· Plastic straws;

· Heavier boutique plastic bags; and

· Oxo-degradable plastics (that break-up into fragments).

6. In March 2020, a National Plastics Summit was held in Canberra. Dignitaries in attendance re-confirmed Australia’s National Waste Targets, as agreed by Australia’s Environment Ministers in Nov 2019, to phase out problematic and unnecessary plastics by 2025. Australia’s National Packaging Targets by 2025 include:

· 100% reusable, recyclable or compostable packaging;

· 70% of plastic packaging being recycled or composted;

· 30% of average recycled content included in packaging; and

· The phase out of problematic and unnecessary single-use plastics packaging.

7. Council’s Waste and Resource Recovery (WARR) Strategy 2019-2023 also includes the directive to phase out the use of single use plastics in Council operations and events over the four years of the plan. It is acknowledged however, that due to risk and safety considerations, certain single use plastic items may be required for hygiene purposes. In particular, childcare, aged, and disability services may require the use of certain single use plastic items as part of WHS requirements. The current COVID 19 Pandemic has also impacted on normal operations and increased the short term need for some single use items. Council staff are currently investigating what business sectors should be targeted in order to identify where the largest changes can be made.

Reducing Single Use Plastics in Council Operations

8. Since the Councillor Workshop in September 2018, staff from the Sustainability and Waste Team have worked with teams across Council to reduce single use plastics where feasible. Focus has been on the key items of plastic including tableware (plates,cutlery etc), cups, water bottles and bags. Staff have had to ensure that the alternative options offered are sustainable and also deliver better environmental and human health outcomes. A summary of the key initiatives is provided in the table, as follows:

Projects to Reduce Bottled Water	Cost / Benefit
· Temporary water refill stations were provided at all major Council events eg. Parra Lanes, NAIDOC and Winterlights. Bottled water still available for sale if required. Recycle bins provided for empty drink containers.	$300 - $900 (event dependent). Free water available & lower litter.
· June 2018 - Five water re-fill stations were installed in park locations. Usage data from Sydney Water indicate that these stations have resulted in the avoidance of 264,503 plastic water bottles, and supplied 159,000 litres of water over the past 12 months.	Funded by Sydney Water. Free accessible water for park users. Lower litter records.
· June 2020 - Five additional water re-fill stations purchased as part of litter prevention programs and park upgrades.	$9,700 each (60% grant funded). Free accessible water for park users. Lower litter records
· 2019 - Bottled water at Council Meetings replaced with jugs and glasses. Bottled water has been temporarily re-introduced due to COVID.	Minimal. Cost saving to Council by using tap water.
Projects to Reduce Plastic Plates / Cutlery	Cost / Benefit
· 2019 - Stallholder agreements for Council events required packaging and tableware to be biodegradable or recyclable, with single use plastics not to be used. This has been well received by stallholders.	Cost borne by stallholders.
· 2019/20 - Liaised with Stallholders at Parramatta Farmers Markets to replace single use plastic packaging with compostable alternatives as part of a program to trial a dedicated organics collection for food waste. Pending subsidized purchases when the markets return (post COVID), uptake of compostable packaging is expected to increase from 63% to 82%.	Grant of $5,000 for organics collection and promotion. Reduced organics and packaging to landfill.
Projects to Reduce Cups	Cost / Benefit
· October 2018 and 2019 - Reusable cup trials at bar outlets at Parra Lanes event. The 2019 trial saw 6,256 reusable cups used in place of single use cups, with a return rate of 82%.	$4,700 (grant funded) Reduced waste to landfill and litter. Cost saving.
· During 2018 and 2019, staff recognized as Value Champions were presented with Keep Cups as well as all new employees during the Induction process.	$1800 Staff education.
· In 2018 and 2019, Council’s Community Care team reduced the use of single use cups for the Over 55’s Leisure and Learning activities providing either bottles water or reusable Keep Cups.	Initial Cost $1800 (grant funded) Reduced waste and cost outlay for cups.
· 2020 - Purchased 8,000 branded re-usable cups to be used at Council events (3 different sizes).	$18,758 upfront (grant funded) $5,000/year for distribution, collection, cleaning & storage. Reduced litter & waste to landfill. Savings to Stallholders.
· Riverside Theatres continue to use re-usable cups in place of single-use cups for coffee, alcohol, and tap water (this was implemented in 2017 and is planned to continue post COVID).	Saving identified at approx. $1,200 pa.
· July 2019 - the procurement of office supplies moved to centralized purchasing through the finance team. This combined with general staff education has seen the purchase of disposable cups through our primary supplier drop from 41,000 from Mar17–Feb18 to 25,530 from Mar19-Feb20. Separate purchases through and alternative supplier have dropped from 40,000 to 31,000, with these cups shifting from foam to paper.	Saving identified from reduced cup purchases.
· July 2020 – Keep Cups provided to all Council staff as part of “Stay Safe at Work” initiative during COVID.	$6.40/cup cost.
Projects to Reduce Plastic Bag Use	Cost / Benefit
· Reusable bags are made from old event banners/flags and given to new employees at induction, and available for purchase at Council libraries. · Boomerang Bags – spare reusable bags made available internally for staff to use and return to designated collection points. · Reusable bags – waste less promotion. Boxes of 200 bags were distributed to the Lord Mayor and Councillors to use as giveaways to the community.	$6/bag cost. Library staff on-sell bags to patrons for $5 each. No cost. $4/bag cost. Reduction of single use bags to landfill or litter.

Education Programs to Support Our Community

9. Council has implemented a range of education and engagement programs to encourage our communities to shift away from single use items. In 2018/19 Better Waste and Recycling funding was utilized to procure 10,000 reusable bags with a “Say Yes to Reusable Bag” message printed on them. A total of 6,250 of these bags have been distributed via local grocery stores and businesses who have participated in the Bin Trim waste audit program.

10. Council has also implemented a range of programs to encourage the shift away from single use coffee cups, joining the Responsible Cafes program in 2018 and running promotions with discounted drink purchases for customers who brought a re-usable cup to participating cafes. More recently, Council partnered with WSROC to promote the Green Caffeen swap and go program in Western Sydney. There are currently 5 cafes participating in the Green Caffeen program in the Parramatta CBD, and 40 Responsible Cafes across the Parramatta LGA.

11. Other educational programs have included Plastic Free July promotions and workshops including the making of beeswax wraps; Beat the Bottle Event delivered on the river foreshore in July 2018; a Plastic focused art installation at Parra Lanes in 2019 with accompanying engagement surveys and promotions; and the engagement with local schools on reducing or phasing out single use plastics.

12. There has also been a lot of effort to address litter reduction in public places with particular focus on items such as soft plastic bags, plastic bottles, straws, polysterene and cigarette butts. Council staff have facilitated and supported local community as part of Clean Up Australia Day, Clean Up Every Day, Seaside Scavenge Litter event, and targeted cigarette butt campaigns in the Parramatta CBD and at a Northmead shopping complex.

Demand for Recycled Plastic Content

13. Plastic has a poor record in recycling. The NSW Government reports that only 10% of all plastic generated is recycled in NSW, and 12% nationally. The majority of plastic waste in Parramatta is collected either in the household co-mingled (yellow-lidded) bin, or through the Return and Earn scheme, where people deliver their eligible beverage containers to return points for a 10-cent refund. There are alternative collection systems for other plastics such as, soft plastics in supermarket collection bins, toner cartridge collections from business, and donations of plastic toys, furniture or synthetic clothing to charities.

14. Industry is currently identifying ways to stimulate demand for recycled plastic content through government procurement, product stewardship schemes and enabling better re-manufacturing processes. City of Parramatta Council has already been procuring goods with a recycled plastic content including:

· Mobile Garbage Bins for residents (30% recycled plastic content);

· Park bollards, Wheel stops and Dog agility equipment (98% recycled content by mass) ;

· Park benches and seating (98% recycled content by mass);

· Decking, planks and mesh for cycleways, boardwalks and ramps (98% recycled content by mass); and

· Asphalt (Reconophalt) - up to 0.3% recycled plastic, trialled on roads in Epping and Ermington.

CONSULTATION & TIMING

Stakeholder Consultation

15. In addition to the consultation undertaken with each of the teams involved in the delivery of the initiatives already implemented, the following stakeholder consultation has been undertaken in the development of this report:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
July 2020	Events	Suggested a Sustainability Plan be formulated for events	Agreed to assist in the development of Sustainable Event Guide.	Sustainability and Waste Team
August 2020	Procurement	Centralised Procurement of office supplies has reduced purchasing by 30%. Any further changes to procurement of office supplies are to be conducted post COVID.	Sustainability staff will work with the procurement manager to look at sustainable options for cups and other office supplies post COVID.	Sustainability and Waste Team

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter:

Date	Stakeholder	Councillor Involvement	Council Officer Response	Responsibility
June 2018	All Councillors	Notice of Motion Clr Bradley	Noted – June 2018	Sust & Waste Team
Sept 2018	All Councillors	Clr Workshop Clrs Garrard & Zaiter	Held – September 2018	Sust & Waste Team
Sept 2020	All Councillors	Clr Report (to be considered – this report)	To be considered – this report	Sust & Waste Team

FINANCIAL IMPLICATION FOR COUNCIL

17. All recommendations and corresponding initiatives in this report are able to be delivered within existing work programs and will be funded from the 2020/21 Sustainability and Waste Operational budgets and the approved Better Waste and Recycling Grant Funding provided through the NSW EPA. Specific financial details are documented in the following section.

RECOMMENDATIONS

18. In order to continue reducing single use plastics within our operations and activities, it is proposed that staff within the Sustainability and Waste team undertake the following actions.

Recommendation	Resourcing	Timeframe
a) Undertake an audit of current purchases of single use plastics and identify viable, affordable alternatives.	Staff Time Only Corporate Sustainability Coordinator	Feb 2021
b) Develop a Sustainable Events Guide.	Staff Time Only Corporate Sustainability Coordinator and Events Team	Mar 2021
c) Amend the Stallholders Agreement for the Farmers Market to include biodegradable packaging only.	Staff Time Only Corporate Sustainability Coordinator and Events Team	Dec 2020
d) Reduce single use plastics at the Parramatta Farmers Market and increase the uptake of compostable packing from 63% (audit result Nov 2019) to greater than 80% through follow-up audit verification.	Staff Time Corporate Sustainability Coordinator and Funding of $1,500 approved through the EPA Better Waste and Recycling Program	Apr 2021
e) Identify all catering suppliers currently used by Council. Require them to transition to reusable or compostable serving-ware and cutlery by March 2021.	Staff Time Only Corporate Sustainability Coordinator	Feb 2021
f) Deliver a staff engagement program to reduce the use of single use cups, with a particular focus on outdoor staff who currently order large quantities through the ROC Store. Aim for a 40% reduction in the quarter following engagement. This is seen a realistic and achievable.	Staff Time Corporate Sustainability Coordinator Funding of $1,000 allocated from Sust & Waste Operational Budget for staff engagement	Mar 2021
g) Post COVID, increase the purchase of bio-cups. Aim to phase out all single use plastic and foam cups by June 2021.	Staff Time and within existing budgets Corporate Sustainability Coordinator, and Procurement Manager	Jun 2021
h) Determine baseline assets (park and street furniture, playground equipment, bollards, wheel stops, decking/mesh) that have recycled plastic content, and determine what products should be mandated for purchase based on suitability and availability. Recycled content products reinforce circular economy and the transition away from single-use plastics.	Staff Time Only Corporate Sustainability Coordinator, Civil Design, Engineering, and Landscape Architects	Feb 2021
i) Encourage the use of alternatives to bottled water through staff education and engagement.	Staff Time Waste Education Officer, Corporate Sustainability Officer	Ongoing

Anthony Collins

Manager Sustainability & Waste

Peter Lichaa

Acting Group Manager City Assets & Environment

Paul Perrett

Chief Financial Officer

John Warburton

Executive Director, City Assets & Operations

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 26 October 2020 Item 15.1

WELCOMING

ITEM NUMBER 15.1

SUBJECT FOR NOTATION: Minutes of the Riverside Advisory Board Meeting held on 13 August 2020

REFERENCE F2007/00388 - D07654831

REPORT OF Director Riverside Theatres

PURPOSE:

The Terms of Reference for the Riverside Theatres Advisory Board state that minutes of all meetings are to be reported to Council. This report seeks Council’s notation of the minutes of the meeting of the Riverside Theatres Advisory Board held on 13 August 2020.

RECOMMENDATION

That Council note the Minutes of the Riverside Theatres Advisory Board Meeting held on 13 August 2020 (Attachment 1).

BACKGROUND

1. The Riverside Theatres Advisory Board is a voluntary Committee of interested community members, Council staff and Councillors. The current Committee membership as at August 2020, comprises:

Ms Vyvienne Abla

Ms Genevieve Blanchett

Clr Donna Davis

Clr Bob Dwyer

Mr Jon Greig

Ms Rhonda Hawkins

Clr Andrew Jefferies

Mr Luke Mackey

Mr Alan Manly

Ms Keiasha Naidoo

Mr Vaughan Roles

Mr Carl Sciberras

Dr Jim Taggart OAM

2. The Advisory Board advocates for Riverside and its critical role as a major arts and culture attraction for Sydney’s Central City.

3. The primary purpose of the Committee is to advise Council on the strategic direction of the Riverside Theatres’ performance program and venues with reference to Council cultural plans and other relevant plans; to advise Council on Riverside Theatres’ strategic role in delivering Council’s vision for Sydney’s Central City as a culturally rich, successful, prosperous and destinational Parramatta; and to advocate for Riverside Theatres as western Sydney’s premier performing arts centre.

4. The Committee meets every two months with a minimum of six meetings each year.

ISSUES/OPTIONS/CONSEQUENCES

Summary of the Advisory Board Meeting 13 August 2020

5. Digital Concert Series & Riverside Theatres Digital Update

a) Digital Series 2 of five streamed performances commenced on 26 July with a concert by Todd McKenney followed by a children’s family concert by Jay Laga'aia on 8 August.

b) The Todd McKenney show was Auslan interpreted.

c) The statistics for the four concerts in Series 1 and the first two in Series 2 were shared with the Advisory Board including ticket sales, donations, and patrons’ geographic location.

d) Information about the media and social media around the first two shows of Series 2 was shared. For example; for the Jay Laga’aia show there was invitation to school children to send in a drawn picture to be used during the show.

e) The average ticket prices were higher for Series 2 although ticket sales were lower than expected for Jay Laga’aia.

f) There have been a significant number of new patrons to Riverside with 95% having only attended one digital show across the six concerts of the two digital series to date. This is similar to the experience for live shows.

g) Each digital show costs around $10k to produce with some returning a surplus and some not. There will be an emphasis for future series to program shows that have the potential to contribute positively financially. Cabaret concerts and musical theatre have produced the better results to date.

h) Remaining concerts in Series 2 include Welcome to the Masque, a cabaret concert, Odette, a well-known contemporary singer and an Indian community dance concert presented by Lingalayam, a local ensemble.

6. The Executive Director Community Services provided an update to COVID, Council and Riverside matters.

a) Council has a proactive approach to COVID-19, co-ordinated by the Crisis Management Team. At the commencement of COVID-19 some essential services continued to operate whilst other services closed. Libraries and other community services have begun to reopen on a restricted, COVID-Safe basis. Parramatta LGA has experienced positive COVID cases, which has resulted in a number of testing stations set up in the area. Council’s focus is on staff, customer and community safety.

b) Riverside’s has very comprehensive COVID safe plan approved by CMT.

c) Five categories have been assigned to future performances and events at Riverside. Future events authorised to proceed are defined within the following four categories:

i. Digital only

ii. Digital with audience

iii. Bookings for rehearsals

iv. Bookings for performance recording (no paying live audience)

i. The fifth category is performance with a paying live audience at Riverside. Future Riverside performances and events are now being assessed along with the appetite of hirer/producers to proceed within this category.

d) Traffic management plans for future dance school bookings are being prepared for each booking including rotation of performers through various parts of a theatre. COVID Safe plans are also being requested from producers. At this stage only one performance activity would be permitted at any one time in the venue allowing other spaces/venues as gathering areas.

e) Should a case of COVID-19 be detected at Riverside, Council will rely on advice from NSW Health e.g. deep cleaning, contact tracing etc.

f) COVID-19 has had an impact on the economy in general and Council’s financial position. There is a significant impact on revenue, including Riverside, along with other Council areas, e.g. parking. In response, Council has sought to achieve an annual 7.5% efficiency dividend over a four-year period. Monies from the Cultural Fund have been identified to support cultural activity. In addition, Council has also looked at Capital Expenditure and Council Reserves as part of its COVID-19 response. The Delivery Program and Operational Plan (DPOP), which includes budgets for next four years, has recently been on public exhibition/consultation.

g) Riverside will be impacted with significant reduction in income expectations in 2020-21. Expenses have been adjusted based on an anticipated closure of three months from 1 July. Riverside forward budgets are subject to annual approval.

h) The Chair noted CoP’s support of Riverside through the budget process and thanked the Lord Mayor and other Councillors.

i) The Board noted that it would an imperative to continue to manage old and new revenue streams into the future. It was noted that there needs to be a balance of shows that do and do not make a profit allowing for some experimentation.

j) It was noted that there may be future opportunities for the CoP events team and Riverside to work collaboratively for mutual benefit.

k) It was noted that to date over 3,500 people had attended digital concerts. This number would more than likely be much higher as many more than one person per ticket was watching. Strategic work would be undertaken in coming months on the future of the digital program at Riverside.

l) Work is continuing on the Riverside Redevelopment Business Case and negotiations with Create NSW are ongoing. Work is also continuing internally with CoP engaging consultants and architects initially engaged by Create NSW to relook at the Business Case CapEx and OpEx assumptions.

m) A consultant specialising in performing arts centres was engaged to undertake further OpEx work as well as providing examples of comparable industry benchmarking. The consultant has also looked at commercial operating models. Once shared with Councillors, the Advisory Board was offered a session for the consultant to brief the Advisory Board on industry benchmarking which has been carried out as part of this OpEx consultancy work.

7. Riverside Director’s Update

a) The Welcome to Our Neighbourhood program is another part of Riverside Theatres Digital along with the on-line work being undertaken by National Theatre of Parramatta through Creative Hello and Playwrights of Parramatta. Significantly the show, Stolen by Jane Harrison, produced and toured several years ago, is now being developed as a digital package for schools.

b) Riverside is regularly communicating with its audiences and surveying is being planned to determine future demand and appetite to return to Riverside performances.

c) Riverside is continuing to work with producers and community hirers regarding future dates. Planning continues for the Spot On Children’s Festival Children largely in a digital format with the possibly of some live performances. The Wharf Revue October dates have now been withdrawn with the hope that it might be able to be rescheduled later in the year.

d) NTofP continues planning to present Things You Can Never Tell Stephen at the end of the year. NTofP has a number of commissions currently in development for 2021. There have been regular discussions with Sydney Festival regarding digital and live performances for January 2021 including a National Theatre of Parramatta premiere.

e) Outdoor performances are currently being considered as COVID alternatives to indoor performance along with new producing partnerships to spread risk. New funding sources are also being investigated.

f) An application for funding through Screen NSW had been successful for a modest Western Sydney Short Film Festival. Conversations are underway to potentially work with the CoP Events team on Carols, New Year’s Eve and Australia Day at Riverside.

g) Riverside Marketing is now working more closely with the City Identity Unit in Council. Riverside is participating in the Parramatta Where It’s At campaign. There is a video playing on Riverside’s Church Street screen and also before digital broadcasts. Discussions have commenced on creating a new website for Riverside and NTofP.

h) Work is being undertaken on a two-year Operational Plan to provide certainty for Riverside staff. The Plan Includes a staffing structure, a staff engagement action plan, marketing, budget, compliance and KPI’s as set out Council’s DPOP and also as reported to the Advisory Board.

i) Staff morale is very good and everyone is focused on the future and restoring Riverside activity safely and successfully.

8. Other Business

Benefit Digital Concert for Lebanon: It was noted the problems currently facing Beirut and that there is a large Lebanese community in Parramatta, which has been here for a long time. The possibility of staging a Benefit Digital Concert for Lebanon to raise money was canvassed.

CONSULTATION & TIMING

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

8 August

Community Members of the Advisory Board

Community Member comments are recorded in the Minutes of the Meetings attached to this report

n/a

Riverside Theatres / Community Services / Robert Love

Councillor Consultation

10. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

8 August

D Davis

B Dwyer

A Jefferies

B Tyrell

Councillor comments are recorded in the Minutes of the Meetings attached to this report

n/a

Riverside Theatres / Community Services / Robert Love

FINANCIAL IMPLICATION FOR COUNCIL

11. Expenditure referred to in this report is contained within Council’s existing approved budgets.

Robert Love

Director Riverside Theatres

Paul Perrett

Chief Financial Officer

Jon Greig

Executive Director Community Services

Attachments:

1 ⇩

Minutes of the Riverside Advisory Board Meeting 13 August 2020

5 Pages

REFERENCE MATERIAL

Council 26 October 2020 Item 16.1

THRIVING

ITEM NUMBER 16.1

SUBJECT FOR APPROVAL: Review and Update of MPAC Charter

REFERENCE F2014/00413 - D07599319

REPORT OF Solicitor Property Development Group

PURPOSE:

The purpose of the report is to obtain an endorsement of the updated Major Projects Advisory Committee Charter for the Property and Place Directorate.

RECOMMENDATION

(a) That Council approve the updated Major Projects and Advisory Group Committee Charter (MPAC Charter).

(b) Further, that Council approve the minor consequential amendments arising as a result of changes to the MPAC Charter to the following governance documents for the Property and Place Directorate:

(i) Property Development and Investment Policy;

(ii) MPAC Service Agreements; and

(iii) PDG Project Workshop – Terms of Reference.

BACKGROUND

1. On 24 September 2018, Council resolved to re-form Council’s Major Projects Advisory Committee (MPAC) in its current form to provide independent advice, assurance and assistance on PDG projects. At that time, there was a need for an advisory committee to provide advice, assurance and assistance on property development projects.

2. Council officers have recently conducted a review of governance arrangements for the Property and Place Directorate (P&P), including the Property Development Group (PDG), which is a division within P&P. This governance review was conducted because:

a. A considerable amount of time has passed since the time of the last governance review;

b. Changes were required given the formation of the P&P on 1 June 2020;

c. The role and costs associated with MPAC were significant and needed to be reviewed.

3. The governance arrangements included a review of the following governance documents:

a. Charter for the Major Projects Advisory Committee (MPAC Charter). This document sets out the objectives, authority, composition, responsibility, reporting obligations and administrative arrangements of the MPAC. MPAC is an independent committee established to review and provide Council with independent assurance in relation to risk identification and mitigation, advice on all aspects of property development and assist Council in its decision making (as a property owner and not a statutory authority) in respect of:

i. any development opportunities involving Council owned or controlled land with a project value of greater than $5,000,000;

ii. property projects defined as Critical Projects by Council; and

iii. Major projects involving Council that are referred to the Committee by Council or Council’s Chief Executive Officer.

b. Property Development and Investment Policy (PDI Policy). This document sets out guiding principles for the operation of P&P.

c. The PDG Project Workshop - Terms of Reference document (TOR). This document sets out terms of reference for the monthly/bi-monthly PDG Property Workshops.

d. MPAC Service Agreements. These are the legal contracts in place between Council and each MPAC member and sets out their rights and obligations.

ISSUES/OPTIONS/CONSEQUENCES

4. There are currently three (3) members for MPAC: Michael Filo, Gavin Zimmerle and Charles Fortin. Over the past two (2) financial years, Council has paid MPAC members approximately $462,000 (ex GST) in fees to undertake their role under the current MPAC Charter.

5. It should be noted a significant amount of these fees relate to legacy PDG projects such as Annexure Y, 189 Macquarie Street and the Lennox Bridge Development. Nevertheless, in the future Council officers do not believe spending such a significant amount of funds represents value for money and is not a good use of ratepayers funds, in particular given the improved capability of PDG since the time of MPAC was re-formed in September 2018.

6. The major cause for these significant fees is the very broad scope of the current MPAC Charter which requires MPAC to be briefed on all PDG projects and attend various project meetings at a rate of $350 per hour per MPAC member (plus expenses). These costs are in addition to the cost of each quarterly review which is $2,000 per quarter per MPAC member.

7. It is recommended reducing the scope of the MPAC Charter such that their role is limited to providing the CEO assurance on PDG projects as/when required by CEO and/or Council – this will not only significantly reduce the costs associated with MPAC, but also reduce the current significant administrative burden and time associated with briefing and responding to MPAC’s numerous queries on PDG projects.

8. Accordingly, it is proposed that the role of MPAC is simplified. A summary of the material drafting changes to the Charter to MPAC are listed below (and shown in the marked-up Charter to MPAC document attached to this Council Report):

Current MPAC Charter	Proposed Changes to MPAC Charter
MPAC’s current role objective is to provide “advice, assurance and assistance” on: · major projects over $5m · Critical projects · major projects referred to MPAC by Council or the CEO.	MPAC’s role is limited to providing “independent assurance” on major projects referred to MPAC by Council or the CEO.
MPAC is involved with “gateway reviews” of all PDG projects (business case, acquisition, divestment, restructures, PDA amendments etc)	MPAC does not need to review every project gateway. MPAC’s role is limited to providing “independent assurance” on major projects referred to MPAC by Council or the CEO.
There are monthly “communication meetings” between the Chair of MPAC, the CEO and Executive Director of P&P	This “communication meeting” is removed as it no required
MPAC can hold meetings without Council’s prior knowledge (which leads to cost escalations)	MPAC can only hold meetings with the approval of CEO or Executive Director P&P

9. The MPAC quarterly review meetings are proposed to be retained so as to provide MPAC with general oversight over PDG projects. Consistent with the MPAC Charter, the CEO will continue to determine whether assurance is required from MPAC on PDG projects. The CEO has confirmed that MPAC will continue to provide assurance on the following projects:

a. 5 Parramatta Square;

b. 6&8 Parramatta Square;

c. Parramatta Square Public Domain;

d. Aquatic & Leisure Centre Parramatta;

e. Dence Park Pool;

f. Horwood Place;

g. Civic Link;

h. George Kendall Reserve.

10. It is also recommended that updates are made to to the PDI Policy, TOR and MPAC Service Agreements by making minor consequential changes flowing from the revised MPAC Charter. A summary of the material drafting changes to these documents is listed below:

a. Removal of MPAC from monitoring compliance with the PDI Policy;

b. MPAC’s role is to assure the CEO and Council on PDG projects as and when required by the CEO and/or the Council;

c. Changes in the names of Directorates and Directors;

d. Changes to the TOR to allow flexibility for bi-monthly PDG workshops; and

e. Amendments to the MPAC Service Agreements so that the majority of activities undertaken by MPAC have “fixed costs” where possible.

11. Final versions of the MPAC Charter, PDI Policy, TOR and MPAC Service Agreements (with all mark-up changes accepted) are attached for approval by Council.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
2020	CEO and Executive Director, Property and Place	The role of MPAC and benefit of MPAC needed to be reviewed given the significant costs which did not represent value for money	Agreed the costs of MPAC over the past two (2) was excessive and did not represent value for money	Solicitor, PDG
September 2020	Governance Manager	Governance Manager reviewed and provided comments on proposed updates and changes	The majority of Governance’s comments have been reflected in the updated documents	Solicitor, PDG

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
September 2020	Councilor Workshop	Councillors were supportive of the updates to the MPAC Charter and governance documents	NA	Solicitor, PDG

FINANCIAL IMPLICATION FOR COUNCIL

14. Over the past two (2) financial years, Council has paid MPAC members approximately $462,000 (ex GST) in fees to undertake their role under the current MPAC Charter.

15. The proposed changes to the MPAC Charter and P&P governance documents (if endorsed) will lead to cost savings for Council that will be reflected in future budgets.

Rajinder Pawar

Solicitor Property Development Group

Ian Woodward

Group Manager Legal Services

Paul Perrett

Chief Financial Officer

Bryan Hynes

Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	MPAC Charter (mark up)	12 Pages
2 ⇩	MPAC Charter (final)	9 Pages
3 ⇩	PDI Policy (mark up)	7 Pages
4 ⇩	PDI Policy (final)	5 Pages
5 ⇩	MPAC Services Agreement (mark up)	15 Pages
6 ⇩	MPAC Services Agreement (final)	14 Pages
7 ⇩	Terms of Reference (mark up)	3 Pages
8 ⇩	Terms of Reference (final)	3 Pages

REFERENCE MATERIAL

Council 26 October 2020 Item 17.1

INNOVATIVE

ITEM NUMBER 17.1

SUBJECT FOR APPROVAL: Post Exhibition: Development Control Plan for land at 2 O'Connell Street, Parramatta

REFERENCE RZ/2/2017 - D07536189

REPORT OF Project Officer-Land Use Planning

Land owner The owners of Strata Plan 20716

Applicant Think planners pty ltd

Devlopment applications considered by sydney central city planning panel Nil

PURPOSE:

To report to Council the results of the exhibition of an amended Development Control Plan (DCP) for 2 O’Connell St, Parramatta.

RECOMMENDATION

(a) That Council note the submissions received to the public exhibition of the amended Development Control Plan (DCP) for 2 O’Connell St, Parramatta.

(b) That Council approve the amended and re-exhibited DCP (Attachment 1) for finalisation and insertion within Section 4.3.3 - Parramatta City Centre of the Parramatta Development Control Plan 2011.

(c) Further, that Council delegate authority to the CEO to correct any anomalies or inconsistencies of a minor and/or non-policy nature when finalising the DCP.

BACKGROUND

1. The subject site is 2 O’Connell Street, Parramatta (also known as St John’s Terrace, 5 Aird Street). The legal description of the site is Strata Plan 20716. The site area is 3,283 square metres and contains a two and three-storey commercial building occupied by a number of strata-subdivided office suites. The site has frontages to O’Connell Street (West), Aird Street (North) and Campbell Street (South) and slopes substantially from south to north.

Figure 1: Subject site and surrounds

2. The site-specific Planning Proposal for this site seeks changes to Parramatta LEP 2011 (PLEP 2011) which are generally consistent with the Parramatta CBD Planning Proposal. Table 1 summarises the main controls of the Planning Proposal relative to the existing PLEP2011.

Table 1. Comparison of controls for the subject site between Parramatta LEP 2011, the Parramatta CBD Planning Proposal, and the exhibited planning proposal.

	*Parramatta LEP 2011*	Parramatta CBD Planning Proposal	Planning Proposal
Zoning	B4 Mixed Use	B4 Mixed Use	B4 Mixed Use
Height	36m (approximately 10 storeys)	RL 243m (approximately 217m when converted to height above ground level – 66 storeys)	217m (inclusive of Design Excellence – 66 storeys)
FSR	4.2:1	15:1 FSR (including all bonuses) with potential for additional commercial FSR	15:1 FSR (including all bonuses) + 1.2:1 additional non-residential FSR
Approx. yields		3,283 m² (mandatory 1:1 commercial, with potential for additional commercial FSR) 540 dwellings (85 m² per dwelling)	3,283 m² mandatory 1:1 commercial 45,962 m² residential / 540 dwellings (85 m² per dwelling) Additional 3,939 m²commercial floorspace.

3. The Planning Proposal was originally exhibited from 11 December 2019 to 31 January 2020. A related site-specific Development Control Plan (DCP) and Planning Agreement were exhibited alongside the Planning Proposal.

4. The outcomes of the original exhibition were reported to Council on 11 May 2020. When considering the outcomes of the original exhibition, Council resolved as follows:

“(a) That Council receives and notes the submissions made during the public exhibition of the Planning Proposal, draft site-specific Development Control Plan (DCP) and draft Planning Agreement.

(b) That Council endorse for finalisation the Planning Proposal for land at 2 O’Connell Street, Parramatta provided at Attachment 1 of Attachment 1, which seeks to amend the Parramatta LEP 2011 as follows:

i. An increase in the maximum Height of Buildings from 36 metres to 217 metres (inclusive of design excellence bonus);

ii. An increase in the maximum FSR from 4.2:1 to 16.2:1 (including all bonuses, opportunity site provisions and additional non-residential floor space);

iii. Introduction of site-specific provisions that outline the requirements for achieving the maximum FSR, require an appropriate transition to heritage items or conservation areas, introduce maximum parking rates, and ensure that issues pertaining to airspace operations and satisfactory arrangements for State infrastructure are addressed.

(c) That Council forward the Planning Proposal to the Department of Planning, Industry and Environment (DPIE) to prepare for finalisation, but request the final notification on the relevant Government website only be undertaken once:

i. Council confirms that the Planning Agreement has been signed and entered into; and

ii. The site-specific DCP has been publicly exhibited and endorsed by Council for finalisation.

(d) That an amended DCP is re-exhibited and the outcomes of this exhibition are reported to Council. The amendments to be made to the DCP prior to re-exhibition are as follows:

i. Removal of the 3.5 metres setback to O’Connell Street (as Transport for NSW has indicated this is no longer required for road widening purposes) and resulting adjustments to relevant controls including but not limited to changes to the building and tower setbacks;

ii. Addition of a section on heritage that refers to the LEP provision relating to heritage transition and impacts. The new DCP controls will ensure clear criteria for assessing the transition of any development on this site to the adjoining heritage item; and

iii. Addition of a control outlining that materials selection is to minimise reflectivity and glare impacts.

(e) That, with regards to the Planning Agreement:

i. That an administrative amendment is undertaken to the draft Planning Agreement provided at Attachment 4 of Attachment 1 to accurately describe the instrument change sought under the Planning Proposal (noting that this does not change the contribution or any other terms of the Planning Agreement);

ii. That Council enter into this amended Planning Agreement;

iii. The Chief Executive Officer be delegated authority to sign the Planning Agreement on behalf of Council;

iv. Council (in accordance with its statutory obligations) forward the Planning Agreement to DPIE once it comes into force.

(f) That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process relating to the Planning Proposal, DCP and Planning Agreement.

(g) Further, that Council note the advice of the Local Planning Panel of 21 April 2020 at Attachment 2 is consistent with the Council Officer’s Recommendation in this report.”

5. As outlined in the above resolution, Council resolved to finalise the Planning Proposal and Planning Agreement, and also to re-exhibit an amended DCP. The amended and re-exhibited DCP (included at Attachment 1) is described in further detail in the next section of this report.

AMENDMENTS TO DCP

6. The amendments undertaken to the DCP are summarised as follows:

a. Changes in response to Council’s resolution to add controls relating to heritage and materials selection;

b. Changes in response to Council’s resolution on the removal of the 3.5 metre road widening setback from O’Connell Street (as this is no longer required by State transport agencies). This change had consequences for other controls; for example, this change increased the land available for the podium footprint and therefore provided sufficient site area to locate ground floor car parking towards the centre of the site with activating floor space such as shops and offices facing the street.

c. Minor amendments recommended by Council officers that arose in the course of making the above amendments; these amendments were discussed with the Applicant who raised no objection. An example is addition of a control relating to enhancing the public domain, including upgraded footpath pavement; this amendment was recommended as part of redrafting the controls in response to removal of the road widening described above.

7. Table 2 provides more detail about the changes between the originally-exhibited DCP and the amended DCP that is the subject of this report.

Table 2. Comparison of the versions of the draft DCP exhibited in December 2019/January 2020 and August/September 2020.

Provision	Original DCP (Exhibited Dec 2019 - Jan 2020)	Amended DCP (Exhibited Aug - Sept 2020)
Building Envelopes Control C.02	Requires the street wall to be set back 3.5m from O’Connell Street except at ground level which is to be set back 4.7m.	Requires the street wall to be built to the boundary at O’Connell St except at ground level which is to be set back 1.2m (reflecting the removal of the road widening from the site-specific Planning Proposal).
Figure 1 Building Envelopes	Reflects the setbacks for the site including the O’Connell St setback referred to above.	Reflects the setbacks for the site including the O’Connell St setback referred to above.
Building Envelopes Control C.03	No comparable control	The street wall must include a splay of 3m on the corner of O’Connell and Campbell Streets.
Building Envelopes Control C.04	No comparable control	Minor recesses in the street wall for modulation and articulation are permissible.
Building Envelopes Figure 2 – Street section O’Connell Street	Street section diagram illustrated the road widening setback.	The street section diagram for O’Connell St was deleted, as the road widening setback was removed and this figure which previously illustrated that setback was no longer relevant. The street section diagram for Aird and Campbell Street now applies to O’Connell Street as well.
The Ground Floor Control C.01	The ground floor frontage should have active uses for a minimum of 70% of its length.	Active uses must fully occupy the ground floor frontage except for services which should be minimised.
The Ground Floor Control C.02	Car parking on the ground floor frontage is not permitted other than in exceptional cases.	Car parking on the ground floor frontage is not permitted.
The Ground Floor Control C.03	No comparable control	The minimum depth of tenancy must be 4m with an unobstructed view to a depth of 4m.
The Ground Floor Control C.04	No comparable control	Foyers and lobbies must be a minimum of 3m and a maximum of 5m of the frontage width.
The Ground Floor Control C.06	No comparable control (though deleted O’Connell St section in Figure 2 referred to above illustrated an additional row of street trees to be planted within the setback)	Public domain and landscaping along O’Connell Street to be improved through the following measures: - - existing street trees along O’Connell Street are to be replaced with species from the Parramatta Public Domain Guidelines. It is noted that the current tree species are not consistent with the Public Domain Guidelines and are underperforming in terms of shade provision and aesthetic appearance. - - enhanced public domain including upgraded footpath pavement. (This addition was made to maintain consistency with a past resolution of Council referring to enhanced public domain landscaping on O’Connell Street, following the deletion of the O’Connell Street section referred to at left.)
Heritage Objectives	No comparable objective.	Ensure the development is able to demonstrate an appropriate transition to any heritage items or heritage conservation areas.
Heritage Control C0.1	No comparable control.	Development is to provide a transition from St Johns Anglican Cemetery to the tower through the use of podiums, awnings and other design features. A podium and awning that complies with the controls under the heading “Building Envelopes” is considered to provide an appropriate transition.
Materials Objectives	No comparable objective.	Ensure the development does not compromise the amenity or safety of the public domain and surrounding building occupants.
Materials Control C0.1	No comparable control.	Development is to comply with Section 4.3.3 of the DCP in particular, the section relating to materials selection which is to minimise reflectivity and glare impacts.

EXHIBITION OF AMENDED DCP

8. The amended DCP was exhibited from 26 August 2020 - 23 September 2020. The exhibition consisted of the following:

· Community notification - letters were sent to property owners and occupiers for the surrounding area (as per the previous exhibition).

· Agency notification - letters were sent to State and Federal Government Agencies as required by the Gateway determination relating to the relevant Planning Proposal.

· Website exhibition

· Hard copy folder available in Council’s Customer Service Centre at 126 Church St, Parramatta.

9. The public exhibition activities described above responded to the following considerations:

· The COVID-19 Legislation Amendment (Emergency Measures) Act 2020 enacted on 14 May 2020 removed the requirement for hard copies of exhibition material to be made available during public exhibitions and removed the need to advertise public exhibitions of DCPs in a local newspaper.

· Community members could request alternative access to the exhibition material if required. However, Council officers did not receive any calls from the public requesting to access material through alternative means.

RESPONSE TO PUBLIC EXHIBITION

10. In response to the exhibition of the amended DCP, Council received four submissions from public agencies and no community submissions. The issues raised in the public agency submissions and a response from Council officers are detailed in Table 3.

Table 3: Agency submissions

Summary of submission

Council Officer Response

Civil Aviation Safety Authority (CASA)

CASA made no change to their comments to the previous exhibition. The changes to the draft DCP will not impact on aviation safety. At some stage, the building (as a controlled activity) will need to be assessed under relevant Airspace Regulations.

Noted.

Endeavour Energy

Notwithstanding the amended site-specific draft DCP, the recommendations and comments previously provided by Endeavour Energy remain valid.

Endeavour Energy noted that the Planning Proposal and the Reference Design did not address the matters raised by Endeavour Energy, particularly in relation to the existing indoor substation located on the site.

It was requested that Endeavour Energy’s submission and supporting documentation be relayed to the applicant.

As previously noted, Council officers consider that the issues referred to in Endeavour Energy’s original submission can be addressed at Development Application stage when detailed design is undertaken.

Furthermore, the location of the substation can also be a matter for consideration at the Design Excellence stage.

A copy of Endeavour Energy’s submission was forwarded to the applicant on 1 September 2020.

Department of Infrastructure, Transport, Regional Development and Communications (DITRDC)

No new comments at this time.

Noted.

Heritage NSW

Although the DCP has identified appropriate transition controls, it does not appear to have addressed the potential overshadowing impacts on St John’s Anglican Cemetery and the South Parramatta Heritage Conservation Area identified in our previous advice. It is also unclear how the Reference Design has been amended to address these same impacts. Further information is required in order to assess these impacts fully.

As noted in Heritage NSW’s previous advice the Heritage Study, Reference Design and DCP should be amended to address the overshadowing impacts identified. Where necessary the Planning Proposal should be amended to align with any changes made to these supporting documents.

The reference design was not the subject of this exhibition, but was provided as a supporting reference document for the exhibited DCP. Council officers’ response relating to overshadowing has not changed since these matters were last considered by Council, and are summarised below.

St John’s Cemetery: Council considered an additional report relating to overshadowing impacts on St John’s Cemetery on 9 April 2018. The report concluded that the subject site-specific Planning Proposal is capable of facilitating a future development that will not have unacceptable impacts on St. John’s Cemetery and recommended no changes to the Planning Proposal; Council accepted this recommendation and endorsed progressing the Planning Proposal with no changes.

South Parramatta HCA: An analysis of cumulative overshadowing issues on the South Parramatta and the Harris Park West HCAs was completed as part of work on the Parramatta CBD Planning Proposal. The overshadowing impact from this particular site-specific Planning Proposal on these areas was found to be negligible and therefore no change to the Planning Proposal was recommended as a result.

It is also noted that the Planning Proposal is consistent with the controls endorsed for the site under the Parramatta CBD Planning Proposal, which is currently on exhibition.

11. No changes to the DCP are recommended as a result of the submissions made by public agencies.

CURRENT STATUS - PLANNING PROPOSAL, PLANNING AGREEMENT AND DCP PROCESSES

12. The Planning Proposal was forwarded to the Department of Planning and Environment (DPIE) for finalisation on 16 July 2020.

13. The Department effectively “returned” this Planning Proposal to Council on 31 July 2020, as the DCP and Planning Agreement were not finalised. DPIE requested that Council resubmit the Planning Proposal once those matters are further resolved.

14. At the time of preparing this report to Council, some minor administrative changes to the Planning Agreement were being finalised with the expectation that the agreement would be ready for execution by both parties shortly.

15. Once Council has approved the DCP (the main subject of this report) and the VPA has been executed, officers will resubmit the Planning Proposal to DPIE for finalisation.

16. Once Council has endorsed the DCP, a notice of this decision will be published on Council’s website within 28 days of this decision. The site-specific DCP will take effect when the related amendment to Parramatta LEP 2011 is notified on the NSW legislation website. At this time, the site-specific DCP will be inserted within the existing Parramatta DCP 2011 (Section 4.3.3 – Parramatta City Centre).

FINANCIAL IMPLICATION FOR COUNCIL

17. There are no direct financial implications for Council as a result of this report.

Felicity Roberts

Project Officer-Land Use Planning

Sarah Baker

A/Team Leader Land Use Planning

Robert Cologna

Land Use Planning Manager

David Birds

Group Manager, City Planning

Jennifer Concato

Executive Director City Planning and Design

Paul Perrett

Chief Financial Officer

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Amended and re-exhibited draft Development Control Plan (DCP) for 2 O'Connell St, Parramatta

8 Pages

REFERENCE MATERIAL

Council 26 October 2020 Item 17.2

INNOVATIVE

ITEM NUMBER 17.2

SUBJECT FOR APPROVAL: Post Exhibition: Planning Proposal, draft Development Control Plan (DCP) and draft Planning Agreement for land at 18-40 Anderson Street, Parramatta

REFERENCE RZ/4/2018 - D07672172

REPORT OF Project Officer Land Use

LANDOWNER Landream and ANZIIG

APPLICANT Mecone

DEVELOPMENT APPLICATIONS CONSIDERED BY SYDNEY CENTRAL CITY PLANNING PANEL Nil

PURPOSE:

To enable Council to consider the outcomes of the public exhibition of the Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement for land at 18-40 Anderson Street, Parramatta, and to seek Council’s endorsement to:

· Forward the Planning Proposal to the Department of Planning, Industry and Environment for finalisation;

· Finalise the site-specific Development Control Plan; and

· Enter into the Planning Agreement.

RECOMMENDATION

(a) That Council notes:

i. The submissions made during the public exhibition of the Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement at 18-40 Anderson Street, Parramatta, a summary of which is provided in Table 4 of this report.

ii. That no amendments are required to the Planning Proposal, and therefore in accordance with Council’s policy, the Local Planning Panel is not required to review the Planning Proposal.

(b) That Council endorse for finalisation the Planning Proposal for land at 18-40 Anderson Street, Parramatta (provided at Attachment 1) which seeks to amend the Parramatta Local Environmental Plan 2011 by way of:

i. Amending the land use zone from B5 Business Development to B4 Mixed Use;

ii. Increasing the maximum building height from 18 metres to part 0 metres and part 120 metres;

iii. Increasing the base floor-space ratio control from 4:1 to 6:1;

iv. Including a site-specific provision requiring a minimum 3:1 FSR for non-residential uses;

v. Including a site specific provision that requiring demonstration that Jubilee Park is not overshadowed by development of the site;

vi. Reducing car parking rates in line with the Parramatta CBD Strategic Transport Study;

vii. Including a site-specific provision which allows for an additional 5 percent FSR bonus for the residential FSR if the development achieves certain high performing building criteria, consistent with the draft provisions sought under the Parramatta CBD Planning Proposal;

viii. Including a site-specific provision which requires development to provide for a dual water system (dual piping) to future proof for a recycled water system, consistent with the draft provisions sought under the Parramatta CBD Planning Proposal;

ix. Including a site-specific provision which requires the development to demonstrate design excellence and which allows for an additional 15% FSR and/or height consistent with the draft provisions sought under the Parramatta CBD Planning Proposal. (Note: the Planning Proposal will be amended to clarify that the current 25% design excellence bonus contained within the existing Parramatta LEP 2011 does not apply to this site); and

x. Including provision for a satisfactory arrangements clause to enable levying for contributions towards the funding of State public infrastructure, as required by a condition of the Gateway Determination.

(c) That Council formally submit the Planning Proposal to the Department of Planning, Industry and Environment (DPIE) for finalisation when the Planning Agreement has been executed by Council.

(d) That Council endorse for finalisation the site-specific Development Control Plan contained at Attachment 2 for insertion in Section 4.3.3 – Parramatta City Centre of Parramatta Development Control Plan 2011, noting minor amendments made prior to public exhibition relating to the update of Figure 3 (Land Use Plan) and Figure 4 (Building Envelope Plan) and amendments following public exhibition relating to vehicular access.

(e) That Council endorse the draft Planning Agreement at Attachment 3, and delegate authority to the Chief Executive Officer to finalise and be authorised to sign the Planning Agreement on Council’s behalf.

(f) That Council officers write to DPIE to advise of Council’s resolution on this matter and to request that DPIE considers commencing finalisation processes (such as legal drafting and map-making) prior to the formal submission of the Planning Proposal referred to in (c) above, noting that the reason for making this request is to expedite plan-making processes.

(g) Further, that Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process, relating to the Planning Proposal, Development Control Plan and Planning Agreement.

PLANNING PROPOSAL TIMELINE

SITE DESCRIPTION

1. The subject site is located at 18 to 40 Anderson Street, Parramatta (shown at Figure 1). The legal description of the site is Lot 20, DP 792518. The site area is 8027m². The site currently contains the seven-storey Holiday Inn Hotel, including 181 rooms, ground floor restaurant and bar, corporate function rooms, and other facilities.

Figure 1 – Site Location Map (site shown outlined in red)

2. The land uses immediately surrounding development are as follows:

· To the north: 5–7 Parkes Street, which was recently approved for a 24 storey mixed use development (reference DA/730/2016);

· To the south: a two storey, car repair facility with rooftop parking at 6 – 19 Anderson Street. Further to the south, are more repair shops and related facilities;

· To the east: Council’s Jubilee Park; and

· To the west: the two storey PJ Gallagher’s Irish pub and multiple car dealership/repair shops along Church Street.

BACKGROUND

3. On 9 May 2018, Landream lodged a Planning Proposal seeking to amend the Parramatta LEP 2011 in line with the Parramatta CBD Planning Proposal (CBD PP) to rezone the subject site from B5 Business Development to B3 Commercial Core and apply an FSR of 6:1. However the Planning Proposal differed from the CBD PP and sought to permit ‘residential development’ and ‘serviced apartments’ as additional permitted uses on the site.

4. On 11 February 2019, Council resolved to endorse the Planning Proposal for the purposes of a Gateway Determination, which in summary sought to amend the Parramatta Local Environmental Plan (PLEP) 2011 as follows:

a) Rezone the site from B5 Business Development to B3 Commercial Core;

b) Amend the maximum building height in the Height of Buildings Map from 14 metres to part 120 metres and part 0 metres;

c) Amend the maximum floor space ratio (FSR) on the Floor Space Ratio Map from 4:1 to 6:1;

d) Amend Schedule 1 Additional Permitted Uses to add ‘residential accommodation’ and ‘serviced apartments’ as additional permitted uses and include a provision limiting those additional permitted uses to a maximum FSR of 3:1 (and up to 3.9:1 FSR with design excellence) and subject to a minimum FSR of 3:1 being provided as non-residential floor space; and

e) Add site-specific controls relating to the prohibition of overshadowing to Jubilee Park by development of the site; reduced car parking rates in line with the Parramatta CBD Strategic Transport Study; and provision of the high performing building bonus and requirement for dual piping.

5. Council also resolved the following be carried out prior to public exhibition of the Planning Proposal, in the event Gateway Determination was granted by Department of Planning, Industry and Environment (DPIE):

a) Outstanding issues relating to flood mitigation and risk assessment be addressed, with amendments made to the Planning Proposal if required;

b) A revised reference design be finalised that addressed outstanding flood mitigation and urban design issues;

c) A site-specific Development Control Plan (DCP) be prepared and reported to Council for its endorsement; and

d) That a draft Planning Agreement be negotiated for the subject site, with the outcomes of negotiations to be reported back to Council for its endorsement.

6. On 28 May 2019, the DPIE advised Council that the Planning Proposal would not be further processed, raising concerns with the intent of the Proposal to make residential accommodation an additional permitted use on the site, which could undermine the intent of the B3 Commercial Core zone. Following discussions with both the DPIE and the applicant the Planning Proposal was subsequently amended.

7. On 12 August 2019 Council endorsed the Planning Proposal, with the following key amendments, for the purposes of a Gateway Determination, as follows:

a) To re-zone the site from B5 Business Development to B4 Mixed Use; and

b) Introduce an additional site-specific control requiring a minimum 3:1 non-residential FSR to address employment targets.

8. On 3 October 2019, the DPIE issued a Gateway Determination for the site based on the amended Planning Proposal Council endorsed in August 2019. The Gateway Determination required that a number of minor amendments be made to the Planning Proposal prior to public exhibition, as follows:

a) That the Planning Proposal address consistency with Ministerial Direction 7.5 Implementation of Greater Parramatta Priority Growth Area Interim Land Use and Infrastructure Implementation Plan (LUIIP);

b) An updated urban design report be prepared to reflect the maximum height and density controls that may be achieved on the site, including bonus and incentive provisions to demonstrate overshadowing and built form outcomes; and

c) To amend the planning proposal to introduce a satisfactory arrangements clause for funding of regional infrastructure.

9. On 13 July 2020, Council endorsed the draft DCP and draft Planning Agreement to be exhibited concurrently with the Planning Proposal. The endorsement was subject to minor amendments to figures in the draft DCP relating to landscaping design and podium height of the proposed residential building, and the Chief Executive Officer being delegated to finalise the draft Planning Agreement, taking into consideration the letter of offer for the purposes of public exhibition, and the resolution of a number of outstanding matters. The detailed assessment of the draft DCP and draft Planning Agreement as endorsed by Council and minutes can be found at Item 18.6:

https://businesspapers.parracity.nsw.gov.au/Open/2020/OC_13072020_AGN_587_AT.PDF and the resolution at:

https://businesspapers.parracity.nsw.gov.au/Open/2020/OC_13072020_MIN_587.PDF

10. The section below discusses the key principles and objectives of the Planning Proposal, draft DCP and draft Planning Agreement, and an assessment of the changes made to these documents following Council’s endorsement for the documents to proceed to public exhibition.

SUMMARY – PLANNING PROPOSAL

11. The Planning Proposal (refer Attachment 1) seeks to amend the Parramatta Local Environmental Plan 2011 by:

a) Re-zoning the site from B5 Business Development B4 Mixed Use;

b) Increasing the maximum building height from 18m to part 0m and part 120m;

c) Increasing the maximum FSR from 4:1 to 6:1;

d) Adding site-specific controls that provide for the following:

o Requirement for a minimum 3:1 FSR for non-residential uses;

o Requirement to demonstrate Jubilee Park is not overshadowed by development of the site;

o Reduced car parking rates in line with the Parramatta CBD Strategic Transport Study;

o High performing building requirements in line with the Parramatta CBD Planning Proposal. The clause requires minimum water and energy targets to be achieved for both residential and non-residential land uses. The FSR bonus of 5% (a potential additional 0.3:1 FSR) applying only to the residential component; and

o To provide for dual water system to future proof for a recycled water system in line with the Parramatta CBD Planning Proposal.

e) Including a provision for a satisfactory arrangements clause to enable levying for contributions towards the funding of State public infrastructure. It is noted that this was not proposed in the Planning Proposal as endorsed and submitted to the DPIE, however is required by a condition of the Gateway Determination.

12. Table 1 outlines the planning controls for the site under (1) current Parramatta LEP 2011, (2) Parramatta CBD Planning Proposal and (3) proposed under the site-specific Planning Proposal. This site specific Planning Proposal is different to many of the CBD site specific Planning Proposals in that it seeks to implement controls that vary from the Council endorsed Parramatta CBD Planning Proposal. The most significant of the variations from the Parramatta CBD Planning Proposal is the change in zoning from B3 Commercial Core to B4 Mixed Use. This change introduces residential development as a permitted use and because residential buildings have smaller footprints than commercial buildings this necessitates the greater height limit recommended in the table below.

Table 1: Summary of proposed controls

	Parramatta LEP 2011	Parramatta CBD Planning Proposal	Subject Planning Proposal
Site Area	8,027m²
Land Use Zoning	B5 Business Development	B3 Commercial Core	B4 Mixed Use
Height of Buildings	18m (5 storeys)	Base – 80m Incentive – N/A (24 storeys)	Base – 120m* Incentive – N/A (36 storeys)
Floor-space ratio	4:1	Base – 6:1 No Incentive FSR for B3 sites	The site will have a mapped FSR of 6:1. (Maximum achievable FSR is 7.2:1 with bonuses)*
Flood risk	Fully affected	Entire site area located in the Floodplain Risk Management Area and requires compliance with floodplain risk management.	Reference design provides for an elevated ground plane of RL 11.25 to mitigate the effects of flooding on the site. Flood impact assessment demonstrates that the reference design can comply with the Parramatta CBD PP.
Sun Access Protection	N/A	Southern part of the site is subject to Sun Access Protection to Jubilee Park (the Sun Access Protection Map) which requires no overshadowing of Jubilee Park between 12pm and 2pm on 21 June in any year.	Site specific control to require no overshadowing to Jubilee Park (between 12pm and 2pm at mid-winter), consistent with that sought in the CBD PP. The Urban Design Report demonstrates a built form can comply with this control.
High Performing Buildings	N/A	Parramatta CBD Planning Proposal requires compliance with High Performing Buildings requirements (for minimum water and energy savings) for both residential and non-residential uses. A potential 5% FSR bonus will apply to residential component only.	Planning Proposal will be consistent with the Parramatta CBD Planning Proposal.
Design Excellence	Clause 7.10 Design Excellence required as building over 55m with a potential FSR bonus of 25% for non-residential, and 15% for residential.	Design Excellence requires design competition to be run as building is over 40m. Potential to be awarded a FSR bonus of 15% (for residential and non-residential uses) if demonstrating design excellence.	Consistent with the Parramatta CBD Planning Proposal, where both non-residential and residential floorspace could achieve a bonus of 15%.
Parking	In accordance with Clause 7.3	Strategic Transport Study rates	Strategic Transport Study rates
Heritage	N/A	N/A	N/A
Number of dwellings	N/A	N/A	283 dwellings**

* Refer to discussion below on FSR.

** The number of dwellings has been estimated based on the maximum achievable residential gross-floor area (excluding bonuses) divided by an average apartment size of 85m².

13. A summary of the maximum FSR is outlined in Table 2 below. A maximum FSR of 7.2:1 may be achievable on the site through the 5% high performing buildings (HPB) and 15% design excellence bonuses, as consistent with the Parramatta CBD Planning Proposal. It is noted that the HPB bonus applies only to the residential component of the development, however the HPB clause has specific requirements relating to non-residential uses with no associated FSR bonus. The maximum FSR would be subject to further detailed assessment at the development application stage, as the site-specific control prohibiting over-shadowing of Jubilee Park could place an effective ‘cap’ on the maximum FSR achievable on the site as detailed below.

Table 2: Summary of maximum FSR and proposed distribution

	Max. FSR achievable	Residential	Non-residential
Base FSR	6.0:1	3.0:1	3.0:1 (min. req)
HPB (5%)	0.3:1	0.3:1	N/A
DE (15%)	0.9:1	0.9:1	Distributed to residential FSR
Total	7.2:1	4.2:1	3.0:1

14. It is noted that the current Parramatta LEP 2011 allows for a design excellence bonus of 15% FSR for residential floor space and 25% for non-residential floor space. It is proposed that the subject Planning Proposal be amended to clarify that the 25% design excellence bonus for non-residential uses (on B4 Mixed Use zoned land) would not apply in this case, rather the 15% bonus which is consistent with the Parramatta CBD Planning Proposal.

15. Furthermore, the updated Urban Design Report, as exhibited, proposes to distribute the entire 15% design excellence bonus of 0.9:1 FSR for residential use. This is allowed under the provisions of the Parramatta CBD Planning Proposal. The distribution of FSR between residential and non-residential uses provided through the design excellence clause may ultimately be amended in a future development application; however, distribution cannot exceed the maximum achievable of FSR being 0.9:1.

16. The Urban Design Report (UDR) as exhibited in support of this Planning Proposal has been updated in accordance with Condition 1(b) of the Gateway Determination to reflect that, subject to the application of the 5% HPB Bonus and 15% Design Excellence (DE) bonus, the final building height could be up to 138m.

17. The overshadowing modelling provided in the UDR indicates that both HPB and DE bonuses could be fully achieved on the site, while also complying with the proposed site-specific control prohibiting overshadowing of Jubilee Park (refer to Figure 2 below). This modelling will be subject to further design testing at the development assessment stage. It is noted that should it be demonstrated at the assessment stage that applying the maximum HPB and DE bonuses would result in the overshadowing of Jubilee Park (between 12pm and 2pm at mid-winter), then the effective height of the site will be capped by the application of the site-specific over-shadowing control.

Figure 2 – Solar access massing strategy

(Source: Updated Urban Design Report – Bates Smart, August 2020)

18. In preparing the site-specific clauses for this site, the Planning Proposal will be required to be consistent with the exhibited clauses for the Parramatta CBD Planning Proposal in relation to HPB and DE bonuses, and Parramatta CBD car parking rates. The site-specific clause is required by Condition 1(c) of the Gateway Determination to include a satisfactory arrangements clause to enable levying for contributions towards the funding of State public infrastructure.

DRAFT SITE-SPECIFIC DEVELOPMENT CONTROL PLAN (DCP)

19. As outlined in the Council report of 13 July 2020, the draft site-specific DCP was prepared to address a range of unique issues on the site, and specifically addresses five key areas:

a. public domain and landscaping;

b. urban design principles around the establishment of building envelopes and setbacks, podium heights, and solar access protection to Jubilee Park;

c. flood and stormwater management measures;

d. parking and access; and

e. public domain interface / active frontage provisions.

20. At the Council meeting on 13 July 2020, Council endorsed the DCP, subject to the following amendments prior to public exhibition:

a. Clearly identify the extent of the land that is to be dedicated at no cost to Council for the purposes of public recreation, and to provide more detail on the proposed landscaping treatment to both the open space and pedestrian link to Jubilee Park (in line with final amendments to the associated draft Planning Agreement), by amending Figure 3 (Land use plan) in the draft DCP.

b. To note that the future residential podium is to be no greater than RL 30.4, which will ensure consistency with the non-residential podium height, and provide relief to existing on-site trees so that the new building podiums are open to the sky, by amending Figure 4 (Building envelope plan) in the draft DCP.

21. Furthermore, following public exhibition of the draft DCP, amendments are proposed relating to vehicular access and servicing. These amendments are discussed in the report below.

22. The final draft site specific DCP is provided at Attachment 2.

DRAFT PLANNING AGREEMENT

23. The terms of the draft Planning Agreement were endorsed by Council on 13 July 2019. In summary, the draft Planning Agreement seeks to provide the following public benefits, which is consistent with previous Council resolutions and the objective of the Parramatta CBD Planning Proposal to create additional public open spaces along Clay Cliff Creek from Jubilee Park to the Great Western Highway.

a) Provision of 3m wide walkway along the eastern boundary of the site, providing a connection from Jubilee Park to the newly created open space created on the subject site. This walkway is to be dedicated to Council at no cost;

b) Embellishment and dedication of a new public park to the southern boundary of the site, connected to the north-south public walkway. Both the walkway and the park are to be embellished in accordance with the principles set out in the draft site-specific DCP, with the financial contribution required under Council’s Community Infrastructure Framework to be decreased by the value of the works proposed to be undertaken by the applicant. Figure 3 below identifies the location of the walkway and new public park.

Figure 3 – Proposed land dedication (in dark green)

(Source: Draft Planning Agreement)

24. The Planning Agreement also provides for a Community Infrastructure Contribution, which in line with the Parramatta CBD Planning Framework (as resolved by Council on 10 April 2017) applies a ‘Phase 1’ community infrastructure amount of $150 per square metre and a ‘Phase 2’ community infrastructure amount of $375 per square metre. The Framework applies these value sharing amounts to increases in residential potential only. In the case of this Proposal, Council endorsed amending the Planning Proposal to allow for an increase of 3:1 in residential development potential, which based on the rate of $150/m² provides for a contribution of $3,612,150 to be paid for the purpose of providing community infrastructure at the Phase 1 rate.

25. As the Planning Agreement is seeking to provide community infrastructure by way of embellishments to the future pedestrian walkway and public park, the value of these works (estimated to be $3,250,000) is to be deducted from the Community Infrastructure Contribution otherwise payable. The land will be dedicated to Council at no cost.

26. As described in the Council report 13 July 2020 (link provided in Paragraph 9), based on current estimates, the landowner would be required to pay Council a community infrastructure contribution of approximately $362,150. Should the value of the embellishment costs increase at the time the development occurs, the Planning Agreement allows for a further drawing down of this amount payable, with further discounting against any Section 7.11/7.12 developer contributions payable in the future. This arrangement is consistent with the works-in-kind provisions in the Council’s Planning Agreements Policy. Table 3 below outlines the overall estimated monetary contribution payable to Council as a result of this Planning Agreement:

Table 3: Calculation of total monetary contribution

Community infrastructure contribution
Site Area	8,027 m²
Base FSR	6:1
Increase in residential development potential permitted by the proposed controls	3:1 = (3 x 8,027) = 24,081m²
Community infrastructure contribution Required ($150/additional m² residential)	24,081 x $150/m² = $3,612,150
Total	$3,612,150*
Minus estimated embellishment work value	-$3,250,000
Estimated monetary Contribution payable	$362,150

* The Planning Agreement has been drafted in a manner so that the monetary contribution amount can be amended should Council adopt different community infrastructure rates as part of the Parramatta CBD Community Infrastructure framework.

PUBLIC EXHIBITION / CONSULTATION & TIMING

27. The Planning Proposal, draft DCP, draft Planning Agreement and supporting information were placed on public exhibition from 26 August 2020 to 23 September 2020. The public exhibition included:

· Letters to neighbouring owners and occupiers to notify them of the pubic exhibition;

· All relevant exhibition material placed on the Council’s website;

· Printed copies of the materials at Council’s Customer Service Centre at 126 Church Street, Parramatta; and

· Letters to Transport for NSW, NSW State Emergency Service, Office of Environment, Energy and Science, Sydney Water notifying them of the public exhibition.

28. The COVID-19 Legislation Amendment (Emergency Measures) Act 2020 enacted on 14 May 2020 removed the need to advertise public exhibitions of DCPs and Planning Agreements in a local newspaper.

29. The exhibition material consisted of a copy of the Planning Proposal, draft site-specific Development Control Plan, draft Planning Agreement and supporting appendices including:

· Updated Urban Design Report (Bates Smart – August 2020) and previous Urban Design Report (Grimshaw – April 2018);

· Preliminary Site Investigation (identifying potential cause of land or groundwater contamination on the site resulting from past and present activities on the site);

· Flood Impact Assessment;

· Traffic Technical Note;

· Economic Impact Assessment;

· Civil Infrastructure Report;

· Correspondence from DPIE and Gateway Determination; and

· Council minutes and reports relating to previous assessments of the Planning Proposal.

30. No submissions from the general public were received. Two agency submissions were received during the public exhibition period from Transport for NSW and Sydney Water. The key issues raised in the submissions are summarised in Table 4 below:

Table 4: Agency submissions

Agency Submission Summary	Council Officer response
1. Sydney Water
While water and wastewater and servicing requirements are alluded to within the Civil Infrastructure Report, updated information will need to be provided once the development is referred to Sydney Water during the development application process.	Noted and will be addressed at development application stage.
Sydney Water notes that the Planning Proposal, draft DCP and Planning Agreement provide design and landscaping embellishment concept plans that will interface with the trunk stormwater asset owned by the agency. While the Flood Impact Assessment (May 2018) is slightly outdated compared to the proposed works outlined in the draft DCP and Planning Agreement, these issues can be addressed during the development assessment process.	Noted and will be addressed at development application stage.
2. Transport for NSW – is a consolidated response from the Transport for NSW cluster, including RailCorp, Sydney Trains & Roads and Maritime
Demand for all vehicle servicing requirements (including passenger pick up / set down, service vehicles, and bus / coach) should be contained within the site and not rely on the use of the adjoining or nearby road network.	The design concept provided in the Urban Design Report proposes to provide a driveway access from Anderson Street and porte-cochere. The draft DCP enable this access and porte-cochere to be incorporated into a future detailed design. Council Officers agree that car parking, loading and service vehicle parking, and garbage areas should be located within the boundary of the site.
It is suggested that the following changes be made to the draft DCP: · All vehicular access, including vehicle set down / pick up, bus/coach layover parking, and garbage areas are located within the boundary of the site; · Vehicles, including service vehicles, shall enter and exit the site in a forward direction; · Clause 21 (which provides for a potential designated bus and passenger vehicle drop-off/pick-up zone along Anderson Street within the road reserve) be deleted; and · Figure 3 (identifying potential location of passenger vehicle drop-off/pick-up zone along Anderson Street) be amended to remove reference to the hotel bus drop on Anderson Street.	As such new controls have been inserted in the Draft DCP as at Clauses 21 and 22. Council Officers consider that it is unlikely that the site is capable of providing for a bus/coach drop-off on site without sacrificing the achievement of other critical urban design and planning outcomes, given the need for wide turning circles on a constrained site. It is considered that the concept design provided in the urban design requirements, in conjunction with the intended objective of the draft DCP to provide activated frontages to both Anderson Street and the Clay Cliff Creek culvert will provide an improved public benefit that outweighs the potential interface issues of a designated bus drop-off / pick-up zone along Anderson Street within the road reserve. However it is acknowledged that there are traffic parking issues associated with locating the dedicated bus drop off zone in the site. The tradeoff between traffic and access issues and urban design issues should be tested as part of the Design Excellence and Development Application processes. The draft DCP will be amended to remove Clause 21, and amend Figure 3 to remove reference to the location of a bus drop-off zone on Anderson Street so it is not a requirement of the Draft DCP. Without a solution clearly stated in the DCP the final design outcome and location of any potential bus drop-off zone will be resolved as part of the Design Excellence and Development Application processes.

31. Following submissions, amendments to the draft DCP are proposed as follows:

a) Amend Figure 3 to remove reference to the bus drop-off zone on Anderson Street;

b) Replace Clause 21 with a new clause that gives effect to the recommendation of Transport for NSW – All areas for passenger set down/pick up, car parking, loading, deliveries and servicing shall be located within the boundaries of the site; and

c) Include an additional clause as follows – that all vehicles, including service vehicles, enter and exit the site in a forward direction.

32. Council officers are satisfied that re-exhibition of the draft DCP would not be required as the above amendments are minor and do not result in a greater environmental impact than that of the draft DCP that was exhibited.

33. At its meeting held on 14 May 2018 Council resolved that planning proposals be referred to the Local Planning Panel (LPP) after exhibition where “a request for amendment to the planning proposal has been received”. Following public exhibition, the Planning Proposal will remain the same. No objections or suggested amendments have been regarding the Planning Proposal. Therefore the LPP is not required to review the Planning Proposal, in accordance with Council’s policy.

FINANCIAL IMPLICATION FOR COUNCIL

34. Following the finalisation and execution of the Planning Agreement, a total public benefit of approximately $3,612,150 will be provided. This figure includes the works-in-kind deliverables (being the construction of a public accessway and embellishment of a public park) outlined in the Planning Agreement. Further, these lands will be dedicated at no cost to Council, with the dedication or transfer of land to Council’s ownership to occur prior to the issue of any residential occupation certificate.

35. It is noted that the Planning Agreement does not exclude any development contributions (i.e. s7.11 or s7.12) required to be paid on any future development on the site.

36. The estimated ongoing maintenance costs to Council will be determined through the detailed landscape concept plan being agreed to through the development application process and future operational budgets.

CONCLUSION AND NEXT STEPS

37. Council officers recommend that the Planning Proposal, DCP and Planning Agreement for 18-40 Anderson Street are progressed towards finalisation.

38. In the past, when Planning Proposals have been exhibited and are recommended for finalisation by Council officers, Council officers have generally recommended to Council that the Planning Proposals be forwarded to DPIE for finalisation to commence with a provisional request that the notification of the LEP amendment not take place until the DCP and Planning Agreement are also finalised.

39. This recommendation was routinely made to expedite the plan-making process by allowing finalisation processes (such as legal amendment drafting and map making) to commence simultaneous to the finalisation of the DCP and Planning Agreement.

40. However, DPIE has recently “returned” some Planning Proposals to Council that Council had forwarded for finalisation with this sort of provisional request. DPIE has advised that they can no longer formally accept proposals unless Council considers that they are ready to be finalised (i.e. the relevant Planning Agreement is resolved).

41. Therefore, Council officers are recommending that the 18-40 Anderson Street proposal not be formally submitted to DPIE for finalisation until the Planning Agreement has been executed (an action included in the recommendation).

42. However, in the interest of continuing to progress amendments in a timely manner, it would be ideal to still be able to progress finalisation processes with DPIE while the DCP and Planning Agreement are also being finalised. Therefore, Council officers also recommend that DPIE be advised of Council’s decision on the Planning Proposal prior to submitting the Planning Proposal formally, which will allow DPIE officers to begin considering the issues for finalisation at the same time as Council is finalising the Planning Agreement arrangements with the applicants to minimise finalisation timeframes.

43. It is recommended that the CEO sign the Planning Agreement of Council’s behalf which would legally bring into force the agreement.

44. Furthermore, the Development Control Plan will come into effect when the LEP amendment comes into effect.

Joshua Coy

Project Officer Land Use

Bianca Lewis

Team Leader Land Use Planning

Robert Cologna

Land Use Planning Manager

David Birds

Group Manager, City Planning

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Planning Proposal	46 Pages
2 ⇩	Draft DCP	10 Pages
3 ⇩	Planning Agreement	49 Pages

REFERENCE MATERIAL

Governance Manager		Lord Mayor Clr Bob Dwyer	Chief Executive Officer

	Minute Clerk
Clr Phil Bradley				Clr Lorraine Wearne	Sound
Clr Sameer Pandey				Clr Andrew Wilson
				Clr Andrew Jefferies
Clr Dr Patricia Prociv				Clr Bill Tyrrell	IT
Clr Pierre Esber				Clr Benjamin Barrak
Clr Donna Davis				Clr Martin Zaiter
Clr Michelle Garrard, Deputy Lord Mayor				Clr Steven Issa

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
18 August 2020	Access Advisory Committee	Raised issues on design features and made recommendations for improving access on the current designs for the Parramatta Aquatic Centre and site.	Feedback from the Committee will continue to influence the design process. The Committee will receive responses to questions on notice to the Centre’s Architects.	Property Development Group
22 June 2020	Access Advisory Committee	Committee Members indicated their interest in continuing their Membership with the Committee for a further year (September 2021) or stepping down (September 2020).	Council confirmed the extension of Committee Membership for one year for Members who indicated interest in this. An Expression Of Interest process will be undertaken to fill vacancies for remainder of term.	Governance and Community Capacity Building Units
24-30 September 2020	Cross-unit Selection Panel: 1. Hamish Murray, City Planning & Design 2. Beth Collins, Community Care 3. Tanya Owen, Community Capacity Building	Recommended Kimberly Lander & Emily Mahendran for Membership of the Access Advisory Committee	Recommendations added to the current report to Council.	Community Capacity Building Unit

1 ⇩	General Purpose Financial Statements	87 Pages
2 ⇩	Special Purpose Financial Statements	11 Pages
3 ⇩	Special Schedules	8 Pages
4 ⇩	Draft Report on the Conduct of the Audit	7 Pages

1 ⇩	Access Advisory Committee Meeting Minutes 18 August 2020	7 Pages
2	Access Advisory Committee EOI September 2020 Interdepartmental Assessments (confidential)	2 Pages


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