Agenda of Council - Monday, 14 September 2020

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 24 August 2020 AT 6:30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

1. OPENING MEETING

The Deputy Lord Mayor, Councillor Michelle Garrard, opened the meeting at 7:15pm.

Note: The Deputy Lord Mayor opened the meeting once all technical difficulties were resolved for those Councillors who attended the meeting via audio visual link.

2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Deputy Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3. WEBCASTING ANNOUNCEMENT

The Deputy Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

No other announcements were made.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 10 August 2020

2865

RESOLVED (Tyrrell/Esber)

(a) That the minutes be taken as read and be accepted as a true record of the Meeting.

(b) Further, that the minutes be amended at Item 9.3, minute 2853 at recommendation (f), to read:

(f) Further, that Council write to World War II veterans who reside in the Parramatta Local Government Area to commemorate and acknowledge this significant anniversary.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

There were no apologies or requests for leave of absence made at this meeting.

7. DECLARATIONS OF INTEREST

There were no Declarations of Interest made at this meeting.

8. Minutes of the Lord Mayor

Nil

9. Public Forum

Nil

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

11.1

SUBJECT RESCISSION MOTION: Item 18.1 Council Meeting 10 August 2020 - Post-exhibition: Planning Proposal, draft Development Control Plan and draft Planning Agreement at 33-43 Marion Street, Parramatta

REFERENCE RZ/9/2017 - D07581532

REPORT OF Councillor Barrak

MOTION (Barrak/ Wilson)

That the resolution of the Council held on 10 August 2020 in relation to Item 18.1 – Post-exhibition: Planning Proposal, draft Development Control Plan and draft Planning Agreement at 33-43 Marion Street, Parramatta namely:

(a) That Council notes the submissions made during the public exhibition of the Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement at 33-43 Marion Street, Parramatta, a summary of which is provided at Attachment 2.

(b) That Council endorse for finalisation the Planning Proposal for land at 33-43 Marion Street (provided at Attachment 3) which seeks to amend Parramatta Local Environmental Plan 2011 by way of:

i. Increasing the height of buildings control from 12 metres to 80 metres;

ii. Increasing the floor-space ratio (FSR) control from 2:1 to 6:1 (6.9:1 with design excellence bonus);

iii. De-listing the heritage item at 37 Marion Street, Parramatta;

iv. Including a site-specific provision which allows for an additional 5 percent FSR bonus where the development achieves certain high performing building criteria;

v. Including a site-specific provision to require satisfactory arrangements for the provision of state infrastructure, as required by the Department of Planning, Industry and Environment; and

vi. Include a site specific provision to apply maximum car parking rates in accordance with the Parramatta CBD Strategic Transport Study, as required by Transport for NSW.

(c) That Council forward the Planning Proposal to the Department of Planning, Industry and Environment for finalisation and request that the final notification only be undertaken once Council confirms that the Planning Agreement has been signed and entered into.

(d) That Council endorse for finalisation the site-specific Development Control Plan contained at Attachment 4 for insertion in Section 4.3.3 – Parramatta City Centre of Parramatta Development Control Plan 2011, including amendments following public exhibition relating to design controls for the through-site link.

(e) That Council delegate authority to the Chief Executive Officer to finalise the draft Planning Agreement after considering the amendments requested by the applicant but seeking to ensure that the final Planning Agreement satisfies the following principles:

i. That the Planning Agreement be substantially the same as the exhibited version (at Attachment 5);

ii. That Community Infrastructure be levied against all residential uplift that has been facilitated by the Planning Proposal;

iii. That if the development proposes a primarily residential development and any ancillary commercial development on this site is less than the current 2:1 base FSR then the commercial floor space provided should have no impact on the calculation of the community infrastructure payable;

iv. If the development proposed is a mixed-use development and the development provides commercial floor space greater than the 2:1 base FSR or entirely commercial development then no community infrastructure should be charged for any commercial floor space exceeding the 2:1 base FSR on this site. (Note community infrastructure is not applied to any base FSR regardless of the use of this floor space); and

v. That Community Infrastructure not be levied against any bonuses achieved under the Parramatta LEP 2011 (such as design excellence and high performing buildings) or other Environmental Planning Instruments (such as the Affordable Rental Housing or Seniors Housing SEPPs).

(f) That the Chief Executive Officer be authorised to sign the Planning Agreement on Council’s behalf.

(g) That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process relating to the Planning Proposal, Development Control Plan and Planning Agreement.

(h) Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 1) is consistent with the recommendations of this report.

be and is hereby rescinded.

The motion moved by Councillor Barrak and seconded by Councillor Wilson on being put was declared LOST on the Deputy Lord Mayor’s casting vote.

DIVISION A division was called, the result being:-

AYES: Councillors Barrak, Bradley, Davis, Pandey, Prociv, Wearne and Wilson

NOES: Councillors Dwyer, Esber, Garrard, Issa, Jefferies, Tyrrell and Zaiter

12. Fair

12.1

SUBJECT FOR NOTATION: Investment Report for July 2020

REFERENCE F2009/00971 - D07551471

REPORT OF Tax and Treasury Accountant

2866

RESOLVED (Esber/Tyrrell)

That Council note the Investment Report for July 2020.

12.2

SUBJECT FOR NOTATION: Minutes of Audit Risk and Improvement Committee Meeting Held on 28 May 2020

REFERENCE F2020/02054 - D07561088

REPORT OF Coordinator Internal Audit

2867

RESOLVED (Pandey/Tyrrell)

That Council note the minutes of the Audit Risk and Improvement Committee Meeting held on 28 May 2020 as provided at Attachment 1.

12.3

SUBJECT LATE REPORT FOR NOTATION: Excluded Agenda Item

REFERENCE F2019/04433 - D07592282

REPORT OF Governance Manager

2868

RESOLVED (Tyrrell/Dwyer)

That Council defer consideration of this matter for a period of two (2) weeks.

Note: This matter was considered after Item 18.1

13. Accessible

13.1

SUBJECT FOR APPROVAL: Car Share Fees in the Parramatta Local Government Area

REFERENCE F2020/00077 - D07470722

REPORT OF Traffic & Transport Team Leader

MOTION (Tyrrell/ Esber)

(a) That Council note that:

a. Council’s Fees and Charges for car share spaces are similar to the commercial market rate for privately owned car spaces in and near the Parramatta CBD;

b. Council receives higher revenue per year from car share spaces than the equivalent metered parking space; and

c. Council’s car share fees are higher than all other councils for all comparable locations analysed in this report.

(b) That no changes be made to the existing car share fees as detailed in Council’s Fees and Charges Schedule.

(c) Further, that Council adopt the Traffic Engineering Advisory Group (TEAG) recommendations made at its meeting of 26 March 2020 regarding consultation.

AMENDMENT (Bradley/Barrak)

(a) That Council note that:

a. Council’s Fees and Charges for car share spaces are similar to the commercial market rate for privately owned car spaces in and near the Parramatta CBD;

b. Council receives higher revenue per year from car share spaces than the equivalent metered parking space; and

c. Council’s car share fees are higher than all other councils for all comparable locations analysed in this report.

(b) That no changes be made to the existing car share fees as detailed in Council’s Fees and Charges Schedule, other than a 20% reduction to existing $4,410 CBD Core fees.

(c) Further, that Council adopt the Traffic Engineering Advisory Group (TEAG) recommendations made at its meeting of 26 March 2020 regarding consultation for the installation of nine car share parking spaces.

The amendment moved by Councillor Bradley and seconded by Councillor Barrak on being put was declared LOST.

The motion moved by Councillor Tyrrell and seconded by Councillor Esber on being put was declared CARRIED.

2869

RESOLVED (Tyrrell/Esber)

(a) That Council note that:

a. Council’s Fees and Charges for car share spaces are similar to the commercial market rate for privately owned car spaces in and near the Parramatta CBD;

b. Council receives higher revenue per year from car share spaces than the equivalent metered parking space; and

c. Council’s car share fees are higher than all other councils for all comparable locations analysed in this report.

(b) That no changes be made to the existing car share fees as detailed in Council’s Fees and Charges Schedule.

14. Green

14.1

SUBJECT FOR APPROVAL: Transition to Electric Vehicles in Council's Fleet

REFERENCE F2008/00558 - D07370722

REPORT OF Manager Sustainability & Waste

2870

RESOLVED (Tyrrell/Issa)

(a) That Council notes the benefits of both Electric & Hybrid Vehicles for its passenger & truck fleet, as described in this report, with particular focus on the total cost of ownership (TCO) and not just the upfront purchase cost;

(b) That Council purchase and trial a passenger Battery Electric Vehicle for business use and the associated charging infrastructure to be located at the Rydalmere Operations Centre for staff to test drive and verify the comparative costs and benefits over its ‘ownership’ life;

(c) That further work be undertaken to develop a policy to address the future planning, design, installation, maintenance, removal and potential leasing of Electric Vehicle charging stations on public land across the City of Parramatta;

(d) That further work be undertaken to ensure the inclusion of development controls regarding the potential for electric vehicle charging stations for new development and private property;

(e) That Car Share and Ride Share operators are lobbied to transition to electric vehicles with further investigation to occur on the potential opportunity for these forms of transport to replace Council Pool vehicles;

(f) That Council continue to incentivise private leaseback users away from high cost and emission model vehicles; and

(g) Further, that Council make an application to the NSW Government’s Net Zero Plan to subsidise the cost of transitioning passenger and heavy (truck) Battery Electric Vehicles to the fleet.

15. Welcoming

Nil

16. Thriving

Nil

17. Innovative

17.1

SUBJECT FOR APPROVAL: City of Parramatta Events and Festival Strategy

REFERENCE F2019/04433 - D07536868

REPORT OF Group Manager City Experience

2871

RESOLVED (Wearne/Wilson)

(a) That consider of this matter be deferred for a period of two (2) weeks to enable:

i. A workshop to suggest any amendments to the documents or seek further information as Councillors see fit.

ii. For staff to resubmit the entire report to either open Council or confidential, including attachments.

iii. To consider removal of the words “Little India” prefacing the words “Harris Park” where ever they appear in the report/documents.

(b) That a report be brought back to Council each financial year detailing progress against the Events and Festivals Strategy 2020-2025 as well as any significant changes to planned events and festivals.

(c) That the Events and Festivals Strategy 2020-2025 document (Attachment 2) include a specific reference to Riverside Theatres as a current and future events and festivals venue for live performance and a meetings and conferencing venue for business events.

(d) Further, that Council delegate authority to the Chief Executive Officer to oversee the implementation of the Strategy.

18. Notices of Motion

18.1

SUBJECT NOTICE OF MOTION: Peninsula Park Wentworth Point

REFERENCE DA/875/2017/A - D07582478

FROM Councillor Prociv

2872

RESOLVED (Prociv/Issa)

(a) That the delivery of the Peninsula Park Wentworth Point, a key piece of infrastructure required to service the existing and future active and passive recreation needs of the people of Wentworth Point, be recognised and listed as a high priority for the City of Parramatta.

(b) That Council write to the State Government agencies and Ministers responsible for the delivery of Peninsula Park seeking immediate assurances that funds have been allocated and are available for forthcoming and final construction stages of Peninsula Park.

(d) Further, that a report be provided to Council on how to lobby the State Government to achieve the completion of Peninsula Park.

19. Questions on Notice

Nil

Note: Prior to moving into Closed Session, the Deputy Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

20. CLOSED SESSION

2873

RESOLVED (Tyrrell/Esber)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

21.1 FOR APPROVAL: Tender 13/2020 Telemetry Management. (D07524775) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

21.2 LATE REPORT FOR APPROVAL: Council Office Accommodation. (D07596031) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

21.1

SUBJECT FOR APPROVAL: Tender 13/2020 Telemetry Management

REFERENCE F2020/01303 - D07524775

REPORT OF Catchment Systems Coordinator

2874

RESOLVED (Esber/Tyrrell)

That Council defer consideration of this matter for a period of two (2) weeks to provide clarification on the preferred tenderer and cost price.

21.2

SUBJECT LATE REPORT FOR APPROVAL: Council Office Accommodation

REFERENCE F2019/04434 - D07596031

REPORT OF Development Manager Property Development

2875

RESOLVED (Issa/Tyrrell)

(a) That Council approve the submission of an Expression of Interest for the Property detailed in this report and on the terms outlined in Item 19 and the Attachment.

(b) That Council:

(i) approve the estimated budget of up to $250,000 for preliminary Due Diligence on the Property (“Due Diligence Budget”);

(ii) note if Council is confirmed as a potential purchaser of the Property: the Due Diligence costs will be funded from property reserves. The Due Diligence costs will be expensed against Council’s operating result as they are not eligible for capitalisation against the purchase of the asset.

(c) Further, that Council receive another report that will detail the final and binding offer, including the results of the due diligence and final financial considerations to complete an acquisition of the Property, if the bid is successful.

Note: Councillor Issa left the Chamber at 8.20pm and returned at 8.22pm during consideration of this matter.

Procedural Motion

2876

RESOLVED (Tyrrell/Esber)

That Council return to Open Session.

21. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 21.1 to 21.2.

22. CONCLUSION OF MEETING

The meeting terminated at 8:26pm.

THIS PAGE AND THE PRECEDING 9 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 24 AUGUST 2020 AND CONFIRMED ON MONDAY, 14 SEPTEMBER 2020.

Chairperson

Council 14 September 2020 Item 12.1

FAIR

ITEM NUMBER 12.1

SUBJECT FOR NOTATION: Minutes of Audit Risk and Improvement Committee Meeting held on 30 July 2020

REFERENCE F2020/02054 - D07598043

REPORT OF Coordinator Internal Audit

PURPOSE:

The Audit Risk and Improvement Committee (ARIC) met on 30 July 2020 and this report provides a summary of the key discussion points of the meeting for Council’s notation.

RECOMMENDATION

That Council note the minutes of the Audit Risk and Improvement Committee Meeting held on 30 July 2020 as provided at Attachment 1.

BACKGROUND

1. Council’s Audit Risk and Improvement Committee (ARIC) comprises of members appointed by the Council. The members of the Committee currently include two (2) Councillors and three (3) independent external members.

2. The Chief Executive Officer, Council’s Auditors and other Council Director(s) and Manager(s) are invited to attend the Committee meetings as observers. This approach is consistent with the Internal Audit Guidelines issued by the Office of Local Government (then Division of Local Government) in September 2010.

3. The Committee meets five (5) times a year with four (4) ordinary meetings and one (1) special meeting to consider Council’s audited Annual Financial Reports.

4. Under the Committee’s Charter, all meeting minutes are required to be reported to Council. This report provides both a full copy of the minutes and a summary of the key discussion points of the Committee meeting held on 30 July 2020.

5. The ARIC meeting was held remotely in compliance with Office of Local Government (OLG) guidance on attendance by Councillors and others at committee meetings during the COVID-19 pandemic.

ISSUES/OPTIONS/CONSEQUENCES

6. The Head of IT provided updates on the ICT services and activities. The highlights included:

· Information security classification and training;

· Risk register completed and reviewed quarterly;

· Privileged users reviewed monthly;

· Infrastructure upgrade at both Church Street and the ROC, including virtual machine environment rebuilt (VMWare);

· Asset management - physical stocktake completed; license reviews completed; and Microsoft agreement extended for 3 years;

· Disaster recovery test plans in place with testing started in November 2019 and continued in 2020.

7. The Director Property & Place provided updates on the Parramatta Square projects which are 3PS, 4PS, 5 & 7PS, 6 & 8PS and the Public Domain, and a run through of the updated risk registers of the respective projects. There was discussion about the new DA approved skybridge that links 4 & 6PS on Level 11 by Property NSW.

8. The Corporate Strategy Manager provided an update on the continuous improvement in the Council structural changes, Operational Plan and Quarterly reporting. They are:

· Council’s Delivery Program for 2018-2021 - Year 1 Operational Plan and Budget 2018/19 was adopted in June 2018; Year 2 for 2019/2020 was adopted in June 2019.

· Updating annual Focus Areas to reflect actions for Year 3 of the Delivery Program and the latest Council priorities.

· A full review of Council’s Service Measures for better quality, greater consistency and line of sight in how they are reported.

· A focus on financial sustainability and efficiency in response to the impacts of COVID-19 on Council’s budget.

· Council continues to report quarterly against the Delivery Program and Operational Plan, publishing these to Council and online in quarters 2 and 4.

· Council is also currently developing online dashboards to display some of its key service measures and customer satisfaction drivers.

· Council’s Annual Report 2019/2020 was awarded a Bronze Award by the Australasian Reporting Awards 2020.

9. The Committee received and noted on the updated report of Council’s involvement in current work to reassess and develop strategies for the management of James Hardie Asbestos Legacy sites in the City of Parramatta LGA.

10. The Internal Ombudsman provided an overview of the activities that were undertaken by the Internal Ombudsman Shared Service (IOSS) with City of Parramatta in the period from 25 September 2017 to 15 July 2020, including:

· Summary of the complaints received, and advice provided

· Summary of the investigations conducted

· Education activities conducted

· Probity advice provided

· Policy review and development

· Promotion and media activities

· Code of conduct matters

· Trends identified in matters reviewed or investigated

11. The Audit Office of NSW informed the Committee that the interim financial audit for 2019/2020 was completed. The draft Interim Management Letter for 2019/2020 financial audit which includes observations for the current year and follow up of prior year items will be provided out of session to the Committee.

12. An update of the audit works status of the 2019/2020 Internal Audit Program was provided to the Committee. Those audits completed during the reporting period were as follows:

· Stakeholder and Community Engagement

· Work, Health and Safety Framework

· Integrated Planning & Reporting

· Transport for NSW(TfNSW) DRIVES System Access

A quarterly report of the online tracking of the implementation of audit recommendations was provided to the Committee.

The draft 2020/2021 Internal Audit Program was circulated out of session to the Committee for consideration. The Committee subsequently endorsed the proposed phasing of internal audit activities set out in the Program.

CONSULTATION & TIMING

Stakeholder Consultation

13. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
10 August 2020	Risk & Audit Manager and Executive Director Corporate Services	Approved	Forwarded approved draft to ARIC Chair for comment.	Risk & Audit / Corporate Services Coordinator Internal Audit
11 August 2020	Chairperson of ARIC	Approved	Forwarded approved final draft to ARIC members on 12 August 2020.	Risk & Audit / Corporate Services Coordinator Internal Audit
13 August 2020	Audit, Risk and Improvement Committee (ARIC)	Independent external member provided feedback.	Feedback incorporated in the minutes.	Risk & Audit / Corporate Services Coordinator Internal Audit
14 August 2020	Director Property & Place	Director provided responses to councillors’ enquiries.	Responses incorporated in the minutes.	Risk & Audit / Corporate Services Coordinator Internal Audit

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

12 August 2020

Councillor representatives on ARIC

Comments received from councilor representatives.

Director Property & Place provided responses to councillors’ enquiries via emails dated 31 July 2020 and 6 August 2020.

Risk & Audit / Corporate Services

Coordinator Internal Audit

FINANCIAL IMPLICATION FOR COUNCIL

15. There are no financial implications associated with this report.

Emily Tang

Coordinator Internal Audit

Bruce Ferguson

Risk & Audit Manager

Paul Perrett

Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Attachments:

1 ⇩

Minutes of Meeting 30 July 2020

7 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 12.2

FAIR

ITEM NUMBER 12.2

SUBJECT FOR APPROVAL: Minutes of the Aboriginal and Torres Strait Islander Committee Meeting held on 23 June 2020

REFERENCE F2017/00358 - D07563132

REPORT OF Community Capacity Building Officer

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 23 June 2020. This report provides a precis of the minutes of the meeting.

RECOMMENDATION

(a) That Council note the minutes of the Aboriginal and Torres Strait Islander Advisory Committee Meeting held on 23 June 2020.

(b) That Council note the Aboriginal and Torres Strait Islander Advisory Committee proposed renaming of the ‘Sorry Day Garden’ in Lake Parramatta to the ‘Marcia Donovan Memorial Garden’.

(c) Further, that a separate report be bought to Council to consider the proposed renaming of the ‘Sorry Day Garden’.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly (except December and January) and comprises 12 members.

2. Due to the COVID-19 pandemic, all Council Advisory Committee meetings were cancelled from March 2020 until August 2020. However, due to strong interest from members to continue delivering the functions of the Committee, approval was sought to reconvene meeting remotely in June 2020.

3. The Committee met virtually on 23 June 2020. The minutes of this meeting can be found at Attachment 1.

ISSUES/OPTIONS/CONSEQUENCES

4. The below provides a summary of the main issues discussed at the meeting.

Parramatta River Catchment Group

5. The Coordinator of the Parramatta River Catchment Group (PRCG) attended the meeting for the purpose of introducing the PRCG and its Our Living River Initiative to the Committee. City of Parramatta is one of ten member Councils of the PRCG. Potential opportunities for collaboration with Aboriginal and Torres Strait Islander communities were discussed, including:

a. Developing a program that engages local Aboriginal and Torres Strait Islander people in the implementation of Parramatta River Masterplan objectives;

b. Partnering with Murama Healing Space at Sydney Olympic Park and other organisations to develop a River Ranger program that can provide employment and training opportunities for Aboriginal young people in river and catchment management. Under this proposal, rangers would be sponsored and employed by individual Councils but work together across local government boundaries;

c. Developing an interpretation strategy that emphasises Aboriginal people as the traditional custodians of the land and waterways in the Parramatta River catchment; and

d. Preparing an Aboriginal community engagement video that highlights expert knowledge held by the Aboriginal community of the biodiversity and land and water management of the Parramatta River catchment.

Yarning Circle in Constitution Hill

6. Officers from Council’s Place Services and Community Capacity Building teams briefed the Committee on the proposed Yarning Circle at Richill Park, Constitution Hill. A NSW Planning grant has been received for $50,000 to construct a playground and a Yarning Space to provide a place for the local Indigenous and non-Indigenous community to gather. The grant will be matched by Council. The first round of community consultation on the proposal will be undertaken in August 2020 and there will be future opportunities for Committee members to provide input.

7. Officers sought feedback on the proposed design, layout, colours, materials, signage and elements in order to ensure cultural appropriateness. Members recommended further consultation with the Darug community, including the use of sandstone due to perceived colonial connotations of that building material. Members suggested carving words in Darug language into the seating, or ‘Tugagal’/’Toonggagal’ (both spellings used for the Toongabbie area clan/tribe of the Darug Nation).

Sorry Day Garden, Lake Parramatta

8. The Committee voted in support of renaming the ‘Sorry Day Garden’ at Lake Parramatta to be the ‘Marcia Donovan Memorial Garden’.

9. This issue was first raised by members at the meeting of 24 September 2019 with a suggestion to rename the ‘Sorry Day Garden’ at Lake Parramatta after Ms Donovan. Subsequent policy advice from the Open Space and Natural Resources team indicated that Council’s Commemorative Works and Memorials Policy allows for the naming of a feature that does not require NSW Geographical Names Board approval (such as a garden) under the following conditions:

a. Name should demonstrate the significant contribution by the person to the Parramatta community.

b. Location must be of significance to the person being commemorated.

c. Person must not already be commemorated in another location.

d. Name may only be approved posthumously with a minimum of 12 months having elapsed since the person’s passing.

10. The proposal to rename the Sorry Day Garden at Lake Parramatta the ‘Marcia Donovan Memorial Garden’ was as follows:

The Donovans are a well-known family within the Aboriginal and broader Parramatta Community. Marcia had lived in the Merrylands/Parramatta area for her entire life. She had 5 Children, 7 Grandchildren and 12 Great Grandchildren.

She was an active member of the Aboriginal and Torres Strait Islander Advisory Committee for some 20 years until her health deteriorated in the last few years of her life. She enthusiastically participated in Australia Day, NAIDOC, Sorry Day and other Council and Community functions. She was active on the Committee in the establishment of the Sorry Day Garden and laying of the plaque in the first place.

Marcia lived in Lake Street, North Parramatta adjacent to Lake Parramatta for more than 26 years. She personally cared for the garden including hand watering.

She has not been commemorated in any other location. Marcia passed away on 13 September 2018 aged 77 years.

11. With the Committee’s endorsement, the Committee refers this matter to Council with the recommendation that the ‘Sorry Day Garden’ in Lake Parramatta be renamed as the ‘Marcia Donovan Memorial Garden’.

Black Lives Matter Protests

12. Members discussed recent ‘Black Lives Matter’ demonstrations in the United States and in Australia, where the focus has been on Indigenous incarceration rates and deaths in custody. Various Committee members referred to their experiences over the previous four weeks and noted that they had been extremely difficult, with all Aboriginal people being affected in one way or another. Council staff and non-Aboriginal members present acknowledged the distressing impact on Committee members of current events and the substance of the issues being protested.

13. The Committee also expressed the need for Indigenous staff within Council to be provided with appropriate cultural support.

14. Reference was made to Aboriginal deaths in custody and the lack of action on the 339 recommendations made by the Royal Commission in its final report in 1991. The Committee has raised its concerns regarding these issues over many years, as recorded by the historical minutes.

15. The Committee also discussed the actions taken by some to desecrate and remove statues in protest of perceived historical injustices. Various Committee members expressed the view that statues can be a means whereby alternative stories are told – perhaps by adding plaques telling the true story, for example, where a commemorated individual’s actions were contentious or incorrectly celebrated in the past. A suggestion was also made that recognition be given to Pemulwuy (who was an Aboriginal Australian of Eora descent who was noted for his resistance to the European settlement of Australia), perhaps in the form of a statue.

CONSULTATION & TIMING

Stakeholder Consultation

16. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
28 July 2020	Aboriginal and Torres Strait Islander Advisory Committee	Minutes of this meeting will be presented to a future Council meeting.	N/A	N/A
25 August 2020	Aboriginal and Torres Strait Islander Advisory Committee	Minutes of this meeting will be presented to a future Council meeting.	N/A	N/A

Councillor Consultation

17. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
23 June 2020	Councillor Phil Bradley	The minutes reflect Councillor Bradley’s participation in the Advisory Committee meeting	N/A	N/A

FINANCIAL IMPLICATION FOR COUNCIL

18. Replacement of signage to reflect the new name of the garden in Lake Parramatta will be funded by Council’s existing Signage Renewal Project at a cost of between $1,200-$1,600, depending on the size of the sign.

19. The Richill Park project described in Paragraph 6 of this report relates to an “Everyone Can Play” grant received from the NSW Department of Planning, The Everyone Can Play (ECP) Grant Program is a commitment by the NSW Government to support councils in creating new and upgrading existing playspaces across NSW to ensure people of all ages, abilities and cultural backgrounds can play. This program ensures inclusive playspaces are delivered for our communities. The grant requires matched funding commitment by Council, which has been allocated in the endorsed budget for 2020/2021 for a total project budget of $100,000.

20. Any further costs associated with activities referred to in this report are funded within existing budgets.

Tarina Rubis

Community Capacity Building Officer

Phillip Scott

A/Community Capacity Building Manager

David Moutou

Group Manager Social & Community Services

Paul Perrett

Chief Financial Officer

Jon Greig

Executive Director Community Services

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Minutes of the Aboriginal and Torres Strait Islander Advisory Committee - 23 June 2020

7 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 12.3

FAIR

ITEM NUMBER 12.3

SUBJECT FOR APPROVAL: 2020 Local Government NSW Annual Conference

REFERENCE F2019/03627 - D07545583

REPORT OF Executive Officer

PURPOSE:

The purpose of this report is to provide Council with proposed Motions for submission to the 2020 Local Government NSW Annual Conference. This report also seeks the appointment of up to 10 Councillors as the voting delegates at the Annual Conference on 23 November 2020.

RECOMMENDATION

(a) That Council nominate the up to ten (10) Councillors, including the Lord Mayor, to be Council’s Voting Delegates for Motions at the 2020 Local Government NSW (LGNSW) Annual Conference.

(b) That Council submits the following Motions for LGNSW to consider for inclusion in the Annual Conference Business Paper, further detailed in Attachment 1:

i. Inclusive Community Engagement for Development Applications

ii. Domestic and Family Violence Prevention Resources

iii. State-Wide Planning Portal

iv. Payment of Councillor Legal Expenses

v. Proposed Housing Diversity SEPP

(c) Further, that Council note the LGNSW Annual Conference will now be delivered in a one-day online format on Monday, 23 November 2020, in light of current Covid-19 restrictions and public heath advice.

BACKGROUND

1. The Local Government NSW (LGNSW) Annual Conference will be held in a one-day online format on Monday, 23 November 2020.

2. The Conference is the annual policy-making event for NSW general purpose councils and associate members. It is the pre-eminent annual event for the local government sector where local councillors share ideas and debate motions put forward for consideration by delegates.

3. Member councils are invited to submit motions for possible debate at the Conference, with the LGNSW Board resolving that submitted motions will be included in the Business Paper for the Conference where they:

a. Are consistent with the objects of the Association

b. Relate to Local Government in NSW and/or across Australia

c. Concern or are likely to concern Local Government as a sector

d. Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association

e. Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws)

f. Are clearly worded and unambiguous in nature, and

g. Do not express preference for one or several members over one or several other members

4. Each motion submitted by Council to LGNSW for consideration at the Conference must include evidence of Council support for the motion. Such evidence may include an attachment note or extract from the minutes of the Council meeting, or a letter signed by both the Lord Mayor and Chief Executive Officer.

ISSUES/OPTIONS/CONSEQUENCES

5. Having regard to the postponement of the Local Government Elections and in response to Covid-19, the LGNSW Annual Conference was scheduled to be held in the Hunter Valley from 22 – 24 November 2020.

6. Further advice received from LGNSW in August 2020 advised that the Conference will now be delivered on Monday, 23 November 2020 in a half-day remote event (from 8.45am to 12noon). The half day remote event relies upon voting delegates giving the Executive Committee the responsibility of debating and endorsing motions. If voting delegates do not agree to this arrangement, afternoon sessions will be run from 12.30pm through to 5pm, with voting undertaken online.

7. A separate report on this Council meeting agenda seeks to resolve the scheduling conflict with Council’s current Meeting Schedule that has arisen due to the postponement of the Conference to 23 November 2020.

8. Revised information and brochures on the new delivery format are being prepared by LGNSW and will circulated by e-mail to all Councillors once received.

9. A request for Conference motions was circulated to all Councillors, along with the LGNSW motion criteria.

10. Following this request to all Councillors, the motions detailed in Attachment 1 have been proposed for Council’s consideration and submission to LGNSW, being:

i. Inclusive Community Engagement for Development Applications

ii. Domestic and Family Violence Prevention Resources

iii. State-Wide Planning Portal

iv. Payment of Councillor Legal Expenses

v. Proposed Housing Diversity SEPP

11. Member councils are asked to submit their motions by midnight AEST, Monday 28 September 2020 to allow for assessment of motions and distribution of the Business Paper before Conference. In line with LGNSW rules, the latest date motions will be accepted for inclusion in the Conference Business Paper is midnight AEDT, Sunday 25 October 2020.

12. The deadline to provide LGNSW with the name(s) of nominated voting delegates is noon AEDT, Tuesday 3 November 2020. The formula for calculating Member Councils’ voting entitlements is prescribed at rule 23 of the LGNSW (Federal) rules, with City of Parramatta Council entitled to ten (10) voting delegates.

13. All voting delegates must be registered to attend the Conference and be registered as a nominated voting delegate.

CONSULTATION & TIMING

Stakeholder Consultation

14. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14/7/2020	Cr Linda Scott, LGNSW President	Official invitation to Councils to attend LGNSW Annual Conference: 22-24 November 2020	Circulated to all Councillors	Lord Mayor and Councillor Support Unit
August 2020	Social and Community Services Unit	Discussion and assistance with preparation of Domestic and Family Violence Resources Motion	Provision of motion guidelines and template, facilitation of meeting with Councillor to provide subject matter advice to assist Councillor in drafting proposed motion	Lord Mayor and Councillor Support Unit
27/8/2020	Social Outcomes Unit and City Planning and Design Unit	Preparation of proposed motion following Councillor workshop on the Proposed Housing Diversity SEPP	Provision of motion template and Conference guidelines to assist with motion preparation	Governance

Councillor Consultation

15. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
July 2020	Lord Mayor	Discussion between Lord Mayor and Cr Linda Scott, President LGNSW, regarding publication requirements of planning notices and advice to submit a motion on this matter to the Conference	Preparation of ‘State-Wide Planning Portal’ motion	Lord Mayor and Councillor Support Unit
17/7/2020	All Councillors	Formal notification of Conference dates inviting Councillors to advise of their interest to attend	Registration of Councillors confirming their attendance	Lord Mayor and Councillor Support Unit
20/7/2020	All Councillors	Invitation to propose motions for Council’s consideration and submission to LGNSW and provision of Motion guidelines and template	Collation of motions received and responding to further enquiries	Lord Mayor and Councillor Support Unit
14/8/2020	All Councillors	Reminder e-mail regarding proposed motions	Collation of motions and providing advice as needed	Lord Mayor and Councillor Support Unit
21/8/2020	All Councillors	Notification to Councillors of new online delivery format and confirmation that all new event details will be provided once issued by LGNSW	NA	Lord Mayor and Councillor Support Unit
24/8/2020	Cr Pandey	Provision of proposed ‘Inclusive Community Engagement for Development Applications’ motion	Acknowledgement and shared with relevant Council teams including Development and Traffic Services, and Social and Community Services Units	Lord Mayor and Councillor Support Unit
24/8/2020	Cr Davis	Provision of proposed ‘Domestic and Family Violence Prevention Resources’ motion	Acknowledgement and shared with from Social and Community Services Unit	Lord Mayor and Councillor Support
27/8/2020	Cr Wilson	Preparation of proposed motion on Councillor Legal Expenses Provisions	Provision of draft motion for consideration based on previous correspondence and Notice of Motion	Lord Mayor and Councillor Support Unit
28/8/2020	All Councillors	Provision to Councillors of new draft LGNSW Annual Conference Program	NA	Lord Mayor and Councillor Support Unit

FINANCIAL IMPLICATION FOR COUNCIL

16. Verbal advice from LGNSW received on 26 August 2020 advised that general registration will now be approximately $66 per person in recognition of the new online Annual Conference format, reduced from $940 per delegate for in-person attendance.

17. Costs associated with the registration and participation of Councillors are provided for within the adopted Council Support 2020/21 operating budget, in line with the provisions of the Councillors’ Expenses and Facilities Policy.

Bronwyn Pullen

Executive Officer

Paul Perrett

Chief Financial Officer

Justin Mulder

Chief of Staff

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Proposed Motions for the 2020 LGNSW Annual Conference

6 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 12.4

FAIR

ITEM NUMBER 12.4

SUBJECT FOR APPROVAL: Council Meeting Schedule - October through to December 2020

REFERENCE F2019/04433 - D07593224

REPORT OF Governance Manager

PURPOSE:

The purpose of this report is to seek adjustment of Council meeting dates from October through to December 2020.

RECOMMENDATION

(a) That Council approve the Council meeting dates from October through to December 2020, detailed below:

Month	Date
October	12 October 2020 26 October 2020
November	9 November 2020 30 November 2020
December	14 December 2020

(b) That the location of the above meetings be held in the Cloister Function Room at St Patrick’s Cathedral, 1 Marist Place, Parramatta.

(c) Further, that notice be provided to the public of all Council meetings in accordance with Part B, Section 3.5 of Council’s Code of Meeting Practice.

BACKGROUND

1. On 23 March 2020, Council resolved to reduce the number of Council meetings in response to COVID-19, to one meeting per month.

2. At its meeting of 9 June 2020, Council resolved to re-commence two meetings per month with meeting dates set for the month of September, due to the postponement of the Local Government Elections to 2021. Council also resolved to hold the remaining Council meetings in the Cloister Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta noting the social distancing measures and venue requirements prescribed by the Commonwealth and State Government.

3. This report seeks Council’s consideration of changes to Council’s meeting schedule, having regard to the delay of the annual Local Government Conference from October 2020 to 24 November 2020.

ISSUES/OPTIONS/CONSEQUENCES

4. Council had set its Council meeting schedule to provide for the annual Local Government Conference (LG Conference) originally to be held from 11 to 13 October 2020.

5. Having regard to the postponement of the Local Government Elections and in response to COVID-19, the LG Conference will be held as a half day remote event (from 9am to 12noon) on 23 November 2020. The half day remote event relies upon voting delegates giving the Executive Committee the responsibility of debating and endorsing motions. If voting delegates do not agree to this arrangement, afternoon sessions will be run from 12:30pm through to 5pm, with voting undertaken online.

6. Council had adjusted its meeting schedule in October, by bringing forward the first meeting in October by a week, for Councillors to attend the LG Conference. This report seeks to adjust the Council meeting schedule to hold the first meeting in October on the second Monday of that month.

7. Council’s current meeting schedule provides for its second Council meeting in the month of November to fall within the confirmed LG Conference dates. This report seeks to adjust the Council meeting schedule to allow for Councillors to attend the LG Conference.

8. Altering the Council meeting schedule for the second meeting in November to fall on 30 November, will see three (3) consecutive Council meetings being held. In this regard, it is recommended that the Council meeting scheduled for 7 December 2020 be cancelled.

9. A revised Council Meeting schedule is proposed below:

Month	Current Schedule	Proposed Schedule	# Meetings per Month
September	14 September 2020 28 September 2020	No change	2
October	6 October 2020 26 October 2020	12 October No change	2
November	9 November 2020 23 November 2020	No change 30 November	2
December	7 December 2020 14 December 2020	Cancel No change	1

10. Any change to Council’s meeting schedule will be advertised in accordance with with Part B, Section 3.5 of Council’s Code of Meeting Practice.

CONSULTATION & TIMING

Stakeholder Consultation

11. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
18/8/2020	St Patrick’s Cathedral	Venue available to hold meetings	Noted	Governance

Councillor Consultation

12. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
17 August 2020	CEO and Lord Mayor – Email requesting consideration of change to Council meeting schedule	Supported	NA	Governance
26 August 2020	All Councillors – Email advising of new LGNSW Conference format and advising of upcoming report to seek changes to Council meeting schedule	NA	NA	Councillor Support

FINANCIAL IMPLICATION FOR COUNCIL

13. There are no financial implications for Council associated with this report. Costs associated with the venue hire for Council meetings are provided for within Council’s adopted budget.

Patricia Krzeminski

Governance Manager

Paul Perrett

Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 14 September 2020 Item 12.5

FAIR

ITEM NUMBER 12.5

SUBJECT FOR APPROVAL: Rates Harmonisation

REFERENCE F2014/02600 - D07571100

REPORT OF Rates & Receivables Manager

PURPOSE: 1

This report provides Council with the preferred option for rates harmonisation for community consultation.

RECOMMENDATION

(a) That the preferred option (outlined in paragraph 3) is approved for community consultation.

(b) That Council commences community consultation regarding the preferred option, noting this option would require IPART approval to increase the minimum rates for the former Hills Shire, Auburn, Holroyd and Hornsby Councils.

(c) Further, that Council note that the final rates structure will be returned to Council as part of the 2021/2022 Delivery Program and Operating Plan.

BACKGROUND

1. The Local Government (Amendment) Act 2019 contains a range of amendments, including the provision for amalgamated councils to complete their rates harmonisation process by June 2021. As a newly merged Council, there is an opportunity to revisit first principles to set a fair and equitable rating structure across the new LGA. However, there is also a need to consider how to minimise the number of assessments that experience large and sudden changes due to harmonizing of the five current rating structures.

2. In March 2019, Council engaged Morrison Low to conduct an independent assessment of the options available with respect to harmonising rates. The scope of this exercise included:

· consideration of four options to harmonise rates, including the implementation of a Base Rate or three different levels of minimum rates;

· an analysis on the ability to pay;

· recalculation of the rates for 98,000 rateable properties using the 2019 land valuation base date;

· further analysis of each option divided by percentile bands 10 to 90 percent to determine the impacts of each option for the different groups of ratepayers.

3. Four rate structure options were presented to the Finance Committee on 16 and 23 June 2020. From these meetings there was agreement to proceed with the following preferred option:

· Residential - A minimum and Ad Valorem structure using the former Parramatta City Council minimum of $707.50 (64% of residential ratepayers will receive a rates decrease). The minimum rates structure will allow Council to maintain a similar level of rating equity across all property forms and value due to Council’s property profile and continued growth in apartments.

· Business Ordinary – A minimum and ad valorem structure with a minimum of $500 based the former Auburn Council rates structure (52% of business ordinary ratepayers will receive a rates decrease).

· Business CBD and Industrial – A minimum and Ad Valorem structure using former Parramatta City Council minimum of $725.

· Existing Special Rates to be incorporated into the general rate base, with total rates continuing to be charged in the same proportion across all ratepayer categories and sub-categories.

4. The above preferred option has the least impact on each former council area and maintains key rating principles of equity and simplicity.

5. Proposed City of Parramatta Rating Structure

6. Following the recent Councillor Workshop on 3 August 2020 this matter has now progressed to the stage where Council can engage the community on rates harmonisation.

ISSUES/OPTIONS/CONSEQUENCES

7. Four options where developed and presented to Council and it was evident that any proposed rating structure would generate variations primarily due to:

· the proportionate impact of land value in the rates calculation methodologies of the former Councils (particularly Holroyd and Auburn)

· the difference in relative land values within each category/sub-category.

CONCLUSION

8. Council considered the potential community perception in relation to equity, for example where one ratepayer receives a reduction in rates, whereas, another receives a large increase. However, due to the complexity and history of the five former Council LGAs’ rating structures, there is limited ability to manage the impact on individual ratepayers without compromising the principle of equity.

9. The preferred option for rates harmonisation does not increase the total rates income, it is merely a redistribution of the income yield. The recommendations in this report are designed to reduce the impact, and reinforce the principles of equity, for all City of Parramatta Council ratepayers.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
16 June	Finance Committee	Four options were presented	N/A	Michael Tzimoulas
23 June	Finance Committee	One option was preferred	N/A	Michael Tzimoulas

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
3 August	All Councillors	N/A	Present preferred option and community consultation for endorsement	Michael Tzimoulas

FINANCIAL IMPLICATION FOR COUNCIL

12. All costs associated with community engagement and the implementation of the proposed option is included in the 2020-21 financial year operating expense budget.

Priya Pratap

Rates & Receivables Manager

Jason Peters

Finance Manager Governance, Planning & Analysis

Paul Perrett

Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Rates Harmonisation Project

22 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 13.1

ACCESSIBLE

ITEM NUMBER 13.1

SUBJECT FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1

REFERENCE F2009/00431 - D07594491

REPORT OF Group Manager - Development and Traffic Services

PURPOSE:

To provide Council with information each month on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environment Plans or State Environmental Planning Policy No.1.

RECOMMENDATION

That the report be received and noted.

BACKGROUND

1. During the reporting period, 16 July to 18 August 2020, there were three (3) Development Applications where there was a variation to a development standard under Clause 4.6.

· 1 determined by the Parramatta Local Planning Panel (PLPP);

· 2 determined by Sydney Central City Planning Panel (SCCPP).

Refer to Attachment 1 for further details.

2. Under Clause 4.6 of the relevant Local Environmental Plan (LEP) applying to the local government area of the City of Parramatta, development consent may be granted for development even though the development would contravene a development standard such as a height and/or floor space ratio standard contained within an LEP.

3. State Environmental Planning Policy No 1 (SEPP 1) contains similar provisions to Clause 4.6 and allows development to be approved even though it may not comply with a development standard in a state planning instrument, such as another SEPP.

4. A report is presented to Council each month on any development consent issued where the development does not comply with a development standard. This report follows the reporting requirements prescribed in Planning Circular PS08-014 issued by the (then) NSW Department of Planning.

5. Controls within Development Control Plans (DCP) are not development standards as a DCP is not an “environmental planning instrument”.

ISSUES/OPTIONS/CONSEQUENCE

6. There are no issues/options/consequence for Council associated with this report.

CONSULTATION & TIMING

7. There are no consultation and timing considerations for Council associated with this report.

Stakeholder Consultation

8. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

9. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

FINANCIAL IMPLICATIONS FOR COUNCIL

10. There are no financial implications for Council associated with this report.

Mark Leotta

Group Manager - Development and Traffic Services

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Development Application Variations under SEPP 1

4 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 13.2

ACCESSIBLE

ITEM NUMBER 13.2

SUBJECT FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 13 August 2020

REFERENCE F2020/00082 - D07250364

REPORT OF Traffic and Transport Manager

PURPOSE:

That Council give consideration to the minutes and endorse the recommendations of the Parramatta Traffic Committee meeting held on 13 August 2020.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee meeting held on 13 August 2020, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee meeting held on 13 August 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2008 A1 – ALFRED sTREET, GRANVILLE/ROSEHILL – PROPOSED CYCLEWAY BETWEEN PARRAMATTA ROAD AND ELEANOR STREET

The design of the Alfred Street Cycleway has been 100% funded by NSW Government’s Parramatta Road Urban Amenity Improvement Program (PRUAIP).

The estimated cost of Stage 1 construction (as detailed in report) is $1,600,000. The section between Gray Street and Parramatta Road is 100% funded by PRUAIP. Council has also applied for 100% construction funding to TfNSW under NSW Government’s Active Transport Program in 2020/21 for the section between Eleanor Street and Gray Street. At the time of writing this report, the outcome of the application was not available. However, should it not be successful, construction of the cycleway for this section will be deferred until grant funding is secured.

Accordingly, the construction of the proposal has no direct financial impact upon Council’s budget. If the project is approved, maintenance of the cycleway would be funded from the existing operational budget, ‘Cycle Route Maintenance and Encouraging Cycling’.

BACKGROUND

1. Roads and Maritime Services (RMS) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. In order to deal with the large number and range of traffic related matters effectively, the RMS has delegated certain aspects of the control of traffic on local roads to councils. RMS has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The RMS delegation to councils limits the types of prescribed traffic control devices and traffic control facilities that council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of RMS and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, and Roads and Maritime Services and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and RMS can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 13 August 2020. The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

5. The recommendations from the Parramatta Traffic Committee meeting are provided below together with financial impact statements for each recommendation:

ITEM NO.

2008 A1 ALFRED sTREET, GRANVILLE/ROSEHILL – PROPOSED CYCLEWAY BETWEEN PARRAMATTA ROAD AND ELEANOR STREET

That the installation of an off-road cycleway, shared user path and traffic facilities as part of Alfred Street Cycleway Stage 1 project as detailed below (and shown in Attachment 2) be approved subject to funding being available and detail design and sign plans being reviewed and approved by TfNSW.

1. A separated bi-directional cycleway and shared user path on the eastern side of Alfred Street between Parramatta Road, Granville and Eleanor Street, Rosehill.

2. Dedicated left turn and right turn lanes in Alfred Street (southbound) at Parramatta Rd, Granville.

3. Unbroken double (BB) centerlines, lane (L3) line and edge (E1) lines in Alfred Street between Parramatta Road, Granville and Eleanor Street, Rosehill.

4. Upgrade existing concrete splitter islands located at the below locations to pedestrian refuge islands with associated signage and pavement markings:

a. Eleanor Street east of the roundabout at Alfred Street, Rosehill,

b. Gray Street on both approaches to the roundabout at Alfred Street, Granville.

5. Install a pedestrian refuge island with associated signage and pavement markings in Alfred Street north of A’Beckett Street, Granville (at M4 cycleway) and speed cushions at both approaches to the proposed pedestrian refuge island.

6. Remove the existing concrete splitter islands from the below locations and replace them with painted splitter islands:

a. Alfred Street on both approaches to Gray Street, Granville,

b. Alfred Street south of Eleanor Street, Rosehill.

7. Install ‘Bus Zone’ restrictions at the below Route 909 bus stops in Alfred Street, Granville:

a. On the west side of Alfred Street north of Parramatta Road – the existing bus stop in Parramatta Road is proposed to be relocated to Alfred Street,

b. On the east side of Alfred Street north of Parramatta Road – the existing bus stop in Parramatta Road is proposed to be relocated to Alfred Street,

c. On the west side of Alfred Street south of Gray Street - two stops are proposed to be combined to a single stop,

d. On the east side of Alfred Street south of A’Beckett Street – the bus stop is shifted north by 25m.

8. Install ‘No Left Turn; Vehicles under 12.5m long Excepted’ restrictions at the below locations to facilitate construction of pedestrian refuge islands subject to Traffic Management Plan for the left turn bans being approved by TfNSW:

a. From Alfred Street (northbound) into Gray Street (westbound),

b. From Alfred Street (southbound) into Gray Street (eastbound),

c. From Alfred Street (southbound) into Eleanor Street (eastbound),

d. From Alfred Street (northbound) into Eleanor Street (westbound),

e. From Eleanor Street (eastbound) into Alfred Street (northbound),

f. From A’Beckett Street (eastbound) into Alfred Street (northbound).

9. Install bicycle (PS-2) logos in Gray Street and Eleanor Street on both approaches to the roundabout at Alfred Street (before the new pedestrian refuge islands)

Unanimous support.

Financial Impact Statement:

The design of the Alfred Street Cycleway has been 100% funded by NSW Government’s Parramatta Road Urban Amenity Improvement Program (PRUAIP).

The estimated cost of Stage 1 construction is $1,600,000. The section between Gray Street and Parramatta Road is 100% funded by PRUAIP. Council has also applied for 100% construction funding to TfNSW under NSW Government’s Active Transport Program in 2020/21 for the section between Eleanor Street and Gray Street. At the time of writing this report, the outcome of the application was not available. However, should it not be successful, construction of the cycleway for this section will be deferred until grant funding is secured.

CONSULTATION AND TIMING

6. Details of the consultation undertaken with the Community and Councillors for each of the items considered at the meeting, including the response for each item, are included in Attachment 3.

FINANCIAL IMPLICATION

7. The financial implications are provided above.

CONCLUSION

8. Council officers recommend that the recommendations of the Parramatta Traffic Committee meeting held on 13 August 2020 be adopted by Council.

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Parramatta Traffic Committee Minutes of meeting held on 13 August 2020	4 Pages
2 ⇩	Parramatta Traffic Committee Item Reports for meeting held on 13 August 2020	15 Pages
3 ⇩	Consultation and Timing for the Parramatta Traffic Committee meeting held on 13 August 2020	3 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 13.3

ACCESSIBLE

ITEM NUMBER 13.3

SUBJECT FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 13 August 2020

REFERENCE F2020/00077 - D07250380

REPORT OF Traffic and Transport Manager

PURPOSE:

That Council give consideration to the minutes and endorse the recommendations of the Traffic Engineering Advisory Group meeting held on 13 August 2020.

RECOMMENDATION

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 13 August 2020, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 13 August 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2008 B1 – GEORGE STREET, EPPING – REQUEST FOR tRAFFIC CALMING

Chicanes

The approximate cost of installation of two (2) chicanes in George Street, Epping is $90,000. It is intended that Council would fund the installation of the chicanes as Council is unlikely to receive grant funding. However, at this stage, approval is only being sought for the inclusion of George Street in the List of Traffic Projects Supported by Community Petition for consideration of future funding.

This report is not recommending that the chicanes be constructed. It is only recommending they be listed for consideration in regards to future funding opportunities. There is also no recommendation to do any design or consultation for this project. With no design we cannot consider what the operational costs would be. If funding becomes available in the future then a design would be undertaken, consultation, detailed estimates, and consideration of operational costs, and this would require approval from the Parramatta Traffic Committee and Council.

Flexible Traffic Separators

The approximate cost of installation of Flexible Traffic Separators in George Street is $6,000. It is proposed to fund these Separators from the Traffic Facilities fund. However, at this stage, community consultation will be undertaken for the installation of Flexible Traffic Separators in George Street. If the proposal is generally supported then the matter will be referred to the Parramatta Traffic Committee under Delegated Authority for determination.

ii. ITEM 2008 B2 – MACARTHUR STREET AND GROSE STREET, NORTH PARRAMATTA – REQUEST FOR SHORT-TERM PARKING

This report does not recommend any changes at the intersection of Macarthur Street and Grose Street, North Parramatta. Therefore, this matter has no financial impact upon Council's budget.

iii. ITEM 2008 B3 – BAKER STREET AND FELTON ROAD, CARLINGFORD – REVIEW OF TRAFFIC CONDITIONS

This report proposes to undertake community consultation for the installation of an ‘All Traffic Left Only 2:30pm-4:00pm School Days’ restriction in Felton Road West (eastbound) at Baker Street. Accordingly, this has no financial impact upon Council's budget except for staff time and cost of advertising, which would be undertaken within the existing advertising budget.

iv. ITEM 2008 B4 – PROJECT LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20 & 2020/21

There is no financial implication to Council as a result of this recommendation.

v. ITEM 2008 B5 – OUTSTANDING WORKS INSTRUCTIONS

RMS Block Grant funds for 2019/20 have been used for these works.

vi. ITEM 2008 B6 – OAKES ROAD, WINSTON HILLS – REVIEW OF TRAFFIC CONDITONS

The investigation would involve traffic volume and speed counts and staff time. The cost of these investigations is contained within various existing budgets. The total cost for traffic counts is in the order of approximately $300.

BACKGROUND

1. The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Road and Maritime Services (RMS) delegation to councils. The TEAG does not have the formal voting process that Parramatta Traffic Committee has. It is, primarily, a technical review committee that advises Council on traffic related matters. TEAG also considers items where RMS maintains its control, such as speed limits, clearways and traffic signals or items for which RMS does not have control such as planning of future projects.

2. The most recent meeting of the Traffic Engineering Advisory Group was held on 13 August 2020. The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

ISSUES/OPTIONS/CONSEQUENCES

3. The recommendations from the Traffic Engineering Advisory Group meeting are provided below together with financial impact statements for each recommendation:

ITEM NO.

2008 B1 GEORGE STREET, EPPING – REQUEST FOR tRAFFIC CALMING

1. That Council note that a proposal for two (2) chicanes in George Street, Epping has been included in the ‘List of Traffic Projects Supported by Community Petition’ (previously known as the Road Safety and Amenity List) for consideration of future funding.

2. That Council note that the request for the relocation of proposed traffic signals from Carlingford Road/Hepburn Avenue to Carlingford Road/Pennant Parade, Epping will be referred to Transport for NSW (TfNSW) and a report will be referred to the Traffic Engineering Advisory Group meeting upon receiving a response from TfNSW.

3. That Council note that community consultation will be undertaken for the installation of Flexible Traffic Separators in George Street, Epping and if the proposal is generally supported then the matter will be referred to the Parramatta Traffic Committee under Delegated Authority for determination.

4. That Council note that a marked pedestrian crossing not to be installed in George Street at Ryde Street, Epping as this location does not meet the requirements set by TfNSW for the installation of a marked pedestrian crossing.

Unanimous support.

Financial Impact Statement:

Chicanes

Flexible Traffic Separators

The approximate cost of installation of Flexible Traffic Separators in George Street is $6,000. It is proposed to fund these Separators from Traffic Facilities fund. However, at this stage, community consultation will be undertaken for the installation of Flexible Traffic Separators in George Street. If the proposal is generally supported then the matter will be referred to the Parramatta Traffic Committee under Delegated Authority for determination.

2008 B2 MACARTHUR STREET AND GROSE STREET, NORTH PARRAMATTA – REQUEST FOR SHORT-TERM PARKING

1. That Council note the consultation that has been undertaken that has resulted in the current parking restrictions including the existing two ½ hour parking spaces located on the west side of Macarthur Street south of Grose Street, North Parramatta.

2. That no additional short stay parking be installed near the intersection of Macarthur Street, Grose Street and Mason Street, North Parramatta.

Unanimous support

Financial Impact Statement:

This report does not recommend any changes at the intersection of Macarthur Street and Grose Street, North Parramatta. Therefore, this matter has no financial impact upon Council's budget.

2008 B3 BAKER STREET AND FELTON ROAD, CARLINGFORD – REVIEW OF TRAFFIC CONDITIONS

1. That Council note that traffic signals at the intersection of Pennant Hills Road and Baker Street are to be installed and paid for by the developer of 264-268 Pennant Hills Road, Carlingford prior to the issue of an occupation certificate for any building on the land to be used for the purposes of residential accommodation.

2. That Council write to the Department of Education requesting that traffic conditions during school peak hours in the surrounding streets be considered in any future growth plans which may apply to the schools within this immediate catchment area and that the Department of Education consults with Council to identify ways for mitigating traffic congestion in the area.

3. That community consultation be undertaken to undertake a 6-month trial of an ‘All Traffic Left Only 2:30pm-4:00pm School Days’ restriction for eastbound motorists in Felton Road at Baker Street, Carlingford and provide a report to the TEAG and Council at the end of this period. It is intended that the restriction would be removed when traffic signals are installed at the intersection of Pennant Hills Road and Baker Street.

4. That Council continue to liaise with Carlingford West Public School and The Hills Police Area Command to address queuing of vehicles in Felton Road west of Baker Street, Carlingford during school peak hours.

5. That Council continue to work with the local schools to educate and promote road safety within the community.

Unanimous support

Financial Impact Statement:

2008 B4 PROJECT LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20 & 2020/21

1. That the Projects Lists for proposed traffic works be received and noted.

2. That Council note that the installation of two chicanes in George Street, Epping has been included in the List of Traffic Projects Supported by Community Petition for consideration of future funding.

3. That Council note that TfNSW has secured funding to upgrade the existing traffic signals at the intersection of Clyde Street and Silverwater Road, Silverwater to provide a pedestrian leg on Clyde Street and to allow both right and left turn movements out of Clyde Street.

4. That Council note that the four (4) traffic projects listed below have been completed between June and July 2020:

i) A Pedestrian Refuge Island in Bridge Street west of Rawson Street, Epping.

ii) Raising the existing Pedestrian Crossing in Bridge Street between Wyralla Avenue and Kent Street, Epping.

iii) Two Pedestrian Refuge Islands in Alfred Street at Prospect Street, Rosehill.

iv) Road narrowing an amendments to the refuge island in Briens Road at Darcy Road, Westmead.

5. That the construction of a raised pedestrian crossing in Franklin Street south of Railway Parade, Parramatta be removed from the 2020/21 Traffic Projects List and be replaced with the 5 projects as detailed below:

i) Ryde Street, Epping (Angus Avenue to Carlingford Road) - Install a one-way (northbound) restriction. As part of the project the existing pedestrian refuge island is to be removed and road narrowing to be installed for pedestrians to cross.

ii) Houison Place, Parramatta (adjacent to 18 Horwood Place) - Remove widened footpath to provide on-street parking.

iii) Westbound bus stop on Darcy Road, Westmead (east of Bridge Road) - Expand concrete pad and install a bus seat.

iv) Darcy Road, Westmead (outside Parramatta Marist High School) - Install pedestrian fence

v) Kleins Road south of Moss Street, Northmead - Install raised threshold

Unanimous support

Financial Impact Statement:

There is no financial implication to Council as a result of this recommendation.

2008 B5 OUTSTANDING WORKS INSTRUCTIONS

That the information in relation to outstanding Works Instructions over the 3-month period between March and May 2020 be received and noted.

Unanimous support

Financial Impact Statement:

RMS Block Grant funds for 2019/20 have been used for these works.

BUSINESS ITEMS:

2008 B6 OAKES ROAD, WINSTON HILLS – REVIEW OF TRAFFIC CONDITONS

That traffic conditions in Oakes Road near the bend at 26 Oakes Road, Winston Hills be investigated and a report provided to the next Traffic Engineering Advisory Group meeting.

Financial Impact Statement:

CONSULTATION AND TIMING

4. Details of the consultation undertaken with the Community and Councillors for each of the items considered at the meeting, including the response for each item, are included in Attachment 3.

FINANCIAL IMPLICATION

5. The financial implications are provided in the comments above for each item.

CONCLUSION

6. Council officers recommend that the recommendations of the Traffic Engineering Advisory Group meeting held on 13 August 2020 be adopted by Council.

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Traffic Engineering Advisory Group Minutes of meeting held on 13 August 2020	8 Pages
2 ⇩	Traffic Engineering Advisory Group Item Reports for meeting held on 13 August 2020	45 Pages
3 ⇩	Consultation and Timing for the Traffic Engineering Advisory Group held on 13 August 2020	4 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 13.4

ACCESSIBLE

ITEM NUMBER 13.4

SUBJECT FOR APPROVAL: Classification of Council Land - Lennox Development Site

REFERENCE F2012/00701 - D07599318

REPORT OF Solicitor Property Development Group

PURPOSE:

The purpose of this Council Report is to classify foreshore land adjoining the Lennox Bridge Development Site as Operational land.

RECOMMENDATION

(a) That in accordance with section 31(2) of the Local Government Act 1993, Council classify as ‘Operational” Lot 102 in DP 1259228.

(b) Further, that Council delegate authority to the CEO to finalise and execute all documents and agreements in relation to this matter, including the document referred to in paragraph 5 of this Council Report.

BACKGROUND

1. On 26 August 2019, Council resolved to sell its interest in the Lennox Bridge Development site to developer, PCC Devco No 1 Pty Ltd (Developer).

2. On 9 December 2019, the sale transaction was completed and the entire site was transferred into the ownership of the Developer.

3. One of the conditions of the sale was the Developer had to transfer back to Council three (3) parcels of land by 30 June 2020, being:

a. Freemasons Lane;

b. Oyster Lane; and

c. Council foreshore land adjoining the development site and Parramatta River (Foreshore Land) upon which the Developer will be constructing a boardwalk.

4. On 3 June 2020, the Developer completed the stratum subdivision process for the development site which resulted in:

a. The Developer becoming the owner of its development site;

b. Freemasons Land being a dedicated public road under the Roads Act;

c. Oyster Road being a dedicated public road under the Roads Act; and

d. The creation of the title for the Foreshore Land which, upon execution by Council and registration at Land Registry Services, would formally be transferred into Council’s ownership.

A copy of the stamped plans of stratum subdivision are attached to this Council Report.

5. The Developer has provided Council with a duly signed real property Transfer form for the Foreshore Land which is ready to be executed by Council.

ISSUES/OPTIONS/CONSEQUENCES

6. The Foreshore Land was classified as Operational before it was transferred to the Developer (as part of the sale of the site to the Developer).

7. If Council does not classify the Foreshore Land as Operational, it will automatically be classified as Community Land three (3) months from the date of acquisition, in accordance with Section 31(2) of the Local Government Act, 1993:

31 Classification of land acquired after 1 July 1993

(2) Before a council acquires land, or within 3 months after it acquires land, a council may resolve (in accordance with this Part) that the land be classified as community land or operational land.

8. If the Foreshore Land is classified as Community land, it will restrict Council’s ability to receive the benefit of public accessway easements from the Developer.

CONSULTATION & TIMING

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
July 2020	Property Asset Services (PAS)	The Foreshore Land should be classified as operational land (rather than community land) given Council is receiving the benefit of easements	Agreed with PAS’s comments.	Solicitor, PDG

Councillor Consultation

10. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
NA

FINANCIAL IMPLICATION FOR COUNCIL

11. There is no cost to classify the Foreshore Land as Operational.

Rajinder Pawar

Solicitor Property Development Group

Ian Woodward

Group Manager Legal Services

Paul Perrett

Chief Financial Officer

Bryan Hynes

Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1⇩

Subdivision Plans for Lennox Site

2 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 16.1

THRIVING

ITEM NUMBER 16.1

SUBJECT FOR APPROVAL: Hill Road Sydney Olympic Park Precinct Road Naming Proposal

REFERENCE F2020/01368 - D07543678

REPORT OF Place Manager

PURPOSE:

To endorse the proposed names for two new roads in the Hill Road, Sydney Olympic Park Precinct Residential Development as outlined in this report.

RECOMMENDATION

(a) That Council approve the proposed names for two new roads in the Hill Road, Sydney Olympic Park Precinct Residential Development and as shown on the Precinct Plan at Attachment 1 of this report, as follows:

Roads

Wattlebird Road

Lapwing Street

(b) Further, that these names be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. The Hill Road, Sydney Olympic Park Precinct is located at 16 Hill Road Sydney Olympic Park, on the most northern point of the peninsular. It is adjacent to recently developed sites within Wentworth Point and is surrounded by Parramatta River and Newington Reserve (Attachment 1).

2. Over the next 20 years, this precinct will be transformed into a vibrant new community, with the development of transport infrastructure, residential properties, retail and park facilities. Stage 1 of the development includes the construction of a block located south west of the precinct with two privately owned roads to service the newly constructed high rise units.

3. As per ‘Policy 283 – Road Naming Policy’ (Council’s Policy), road naming should be appropriate to the physical, historical or cultural character of the area. Preferred sources for road names include: Aboriginal names, local history (including early explorers, settlers, and other eminent persons), thematic names (such as flora and fauna) and landmarks.

4. Furthermore, all road names must comply with the requirements outlined in Chapter 6 “Addressing Principles” of the Geographical Naming Board of NSW ‘NSW Address Policy and User Manual’ (GNB Guidelines), ensuring road naming is clear, accepted, unambiguous and readily communicated.

5. Council’s Cultural, Heritage & Tourism (CHT) team has researched the history and identity of the area and proposed the following names to apply to the newly developed private roads:

Roads

Wattlebird Road

Lapwing Street

6. Council’s CHT team provided the proposed names after consultation with community groups during the planning phase for Stage one of Carter Street Precinct Development Road Naming project and reflect the natural heritage values of the area, particularly woodland and wetland bird species. All names are derived from birds seen in the local area.

7. The Community Engagement team developed and arranged public consultation on the proposed names. The proposed names were promoted across Council’s social media channels, on Council’s website and request for feedback (including written submissions) on the proposed names on Council’s engagement portal ‘Parramatta Our Say’. Details relating to community responses and feedback can be found in Attachment 2.

8. The online consultation was held from Tuesday 4 August to Tuesday 25 August 2020 (a minimum of three weeks as outlined in Council’s Policy and GNB Guidelines).

ISSUES/OPTIONS/CONSEQUENCES

9. Providing road names for addressing of the units in the development is required for adequate navigation, emergency response and service delivery (including postal and utilities).

10. Developers and residents may seek compensation for any costs they claim are caused by delays in the naming process such as supply of building infrastructure services, re-addressing for residents and businesses and postal and delivery re-direction costs.

11. It is important to note that this consultation took place throughout the COVID-19 outbreak. While the response rate was still quite strong, the government restrictions that were introduced which prevented face-to-face consultations and the situation more generally, may have had an impact on overall engagement numbers.

12. No advertisements were placed in the local paper, as outlined in Council’s Policy and GNB Guidelines, as they are no longer exist. The proposal was promoted via Council’s social media and website instead.

13. The names satisfy the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence to the proposed names.

14. Council supports the recognition of Dharug, Aboriginal and Torres Strait Islander heritage of Parramatta in place naming and is seeking to work with Dharug traditional custodians to prepare Dharug names for Stage 2 of the Hill Road Sydney Olympic Park Precinct.

CONSULTATION & TIMING

Stakeholder Consultation

15. The following stakeholder consultation has been undertaken in relation to this matter. Please refer to Attachment 3 for further details:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Tue 4 August to Tue 25 August 2020	Directly impacted properties via letter and local community via social media	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager; Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer
Tue 4 August to Tue 25 August 2020	LGA via ‘Participate Parramatta’ portal	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager; Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer
Wed 5 August and Thu 20 August	Participate Parramatta Online Community Panel Email(s)	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager; Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer
Wed 5 August 2020	Sekisui House (Developer)	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager; Community Engagement / City Engagement & Experience / Mark Chircop – Community Engagement Officer
Tue 4 August 2020	Prescribed Authorities	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager;
Tue 4 August 2020	Sydney Olympic Park Authorities (SOPA)	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager;
Tue 4 August 2020	Birdlife Australia	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager;
Tue 4 August & Tue11 August 2020	Council’s Heritage Advisory Committee (HAC)	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager;
Tue 4 August 2020	Heritage NSW	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services / Property & Place / Eva Farlow – Place Manager;

Councillor Consultation

16. The following Councillor consultation has been undertaken in relation to this matter. Please refer to Attachment 3 for further details:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Fri 17 July 2020	Rosehill Ward Councillors	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services Unit / Property & Place / Eva Farlow, Stephanie Cascun & Beth Andean – Place Managers
Tue 4 August 2020	ALL	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services Unit / Property & Place / Eva Farlow / Place Manager
Mon 10 August 2020	North Rocks Ward Councillors	Refer to Attachment 3 for details	Refer to Attachment 3 for details	Place Services Unit / Property & Place / Eva Farlow & Melinda Ta / Place Managers

FINANCIAL IMPLICATION FOR COUNCIL

17. The public consultation for the proposed road names was funded by the Developer, Sekisui House.

18. Once the naming proposal is approved, including gazettal by the GNB, Council will arrange for the fabrication and installation of street signs (including the subject street poles and sign blades) at the Developer’s expense.

19. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

Eva Farlow

Place Manager

Bruce Mills

Group Manager Place Services

Paul Perrett

Chief Financial Officer

Bryan Hynes

Director Property & Place

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Hill Road Sydney Olympic Park Precinct Plan - Stage 1 Road Naming proposal	1 Page
2 ⇩	Community Engagement Report	11 Pages
3 ⇩	Stakeholder and Councillor Consultation	6 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 17.1

INNOVATIVE

ITEM NUMBER 17.1

SUBJECT FOR APPROVAL: Submission to the Sydney Central City Planning Panel on a Planning Proposal at 1 Crescent Street, Holroyd

REFERENCE F2020/02314 - D07594069

REPORT OF Project Officer Land Use

PURPOSE:

To seek Council’s approval of a submission objecting to a Planning Proposal at 1 Crescent Street, Holroyd. The Planning Proposal, seeking to rezone the site and increase the maximum height and density controls, is located in the Cumberland Council local government area (LGA) and directly borders the Parramatta LGA.

RECOMMENDATION

(a) That Council approve the submission provided at Attachment 1 which objects to the Planning Proposal at 1 Crescent Street, Holroyd for the following reasons:

i. Inconsistency with the recommended controls under Parramatta Road Corridor Urban Transformation Strategy

ii. Excessive density in a constrained location

iii. Lack of logical distribution or rationalisation of building heights and density resulting in no clear typology

iv. Concerns relating to the traffic assumptions adopted prior to the completion of the precinct-wide traffic study

v. Proposed infrastructure improvements without a clear funding and delivery mechanism

vi. Lack of full consideration of flood impacts on the Parramatta LGA.

(b) Further, that Council forward the submission to the Sydney Central City Planning Panel.

THE SITE

1. The subject site is at 1 Crescent Street, Holroyd (Lot 10 DP 808585). It has a site area of 37,904m² and is currently occupied by a vacant industrial warehouse and office facility.

2. The site is located within the Cumberland Council local government area (LGA), however, it borders City of Parramatta Council’s LGA and is directly adjacent to the intersection at Parramatta Road, Woodville Road, Church Street and the M4 (refer to Figure 1 below).

Figure 1 – Subject site and surrounding context

BACKGROUND

3. In 2015, the Planning Proposal was lodged with the former Holroyd Council (now Cumberland Council) seeking to amend the Holroyd Local Environmental Plan 2013 (HLEP 2013). The Planning Proposal sought the following amendments to the HLEP 2013:

· Rezoning the site from B5 Business Development to part R4 High Density Residential, part B6 Enterprise Corridor (with ‘commercial premises’ as an additional permitted use), part RE1 Public Recreation and part SP2 Infrastructure.

· Increasing the maximum Height of Building control from 15m to between 32m (12 storeys) and 96m (28 storeys).

· Increasing the maximum Floor Space Ratio (FSR) control from 1:1 to part 3.4:1 and part 4.2:1.

4. In 2016, the Planning Proposal was subject to the former pre-Gateway Review process as a result of the former Holroyd Council not making a decision on the proposal within 90 days. Subsequently, the former Sydney West Central Planning Panel (now Sydney Central City Planning Panel) considered the proposal and concluded that it had sufficient merit to proceed to the Department of Planning, Industry and Environment’s (DPIE) Gateway Process.

5. On 2 November 2017, the Sydney Central City Planning Panel (SCCPP) was appointed as the planning proposal authority as Cumberland Council elected not to conduct this role.

6. On 17 July 2019, a Gateway determination was issued by the DPIE which included a number of conditions to be addressed prior to the Planning Proposal being placed on public exhibition. These conditions have since been met to enable the Planning Proposal to be exhibited.

CURRENT STATUS

7. On 3 August 2020, the SCCPP placed the Planning Proposal at 1 Crescent Street, Holroyd and associated documentation on public exhibition for a period of 28 days.

8. The exhibition period closed on 30 August 2020. However, Council officers sought an extension to allow a submission to be considered by Council. The SCCPP has granted an extension until 18 September 2020 to enable this matter to be reported to Council.

LAND USE & STRATEGIC PLANNING ISSUES

9. In November 2016, the State Government released the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS). The PRCUTS is a statutory document that provides the long-term vision and framework to support employment and housing growth along the Parramatta Road corridor from Camperdown in the east to Granville in the west. The subject site is located within the PRCUTS Granville Precinct western frame area (Figure 2).

Figure 2 – PRCUTS Granville Precinct and frame areas

10. The Planning Proposal is seeking amendments to the planning controls that are largely inconsistent with what is recommended under the PRCUTS. Table 1 below provides a comparison of the recommended controls under the PRCUTS and the proposed controls:

Table 1 – Comparison between PRCUTS recommended controls and proposed controls

	PRCUTS recommended controls	Proposed controls
Zoning	- B5 Business Development - B6 Enterprise Corridor	- R4 High Density Residential - B6 Enterprise Corridor (with ‘commercial premises’ as an additional permitted use) - RE1 Public Recreation - SP2 Infrastructure
Height of Building	- 30m (10 storeys) - 42m (14 storeys)	- 32m (10 storeys) - 54m (18 storeys) - 61m (20 storeys) - 77m (25 storeys) - 80m (26 storeys) - 96m (31 storeys)
Floor Space Ratio	- 1.8:1 - 2.0:1	- 3.4:1 - 4.2:1
Dwellings	- 360	- 1,255
Non-residential floor space	- Approx. 41,200m² (B5 zone = 37,800m²) (B6 zone = 3,400m²)	- 12,755m²

Section 9.1 Ministerial Direction

11. There is an existing section 9.1 Ministerial Direction of the Environmental Planning and Assessment Act 1979 (EP&A Act) that gives statutory authority to the PRCUTS. Under the Ministerial Direction 7.3 Parramatta Road Corridor Urban Transformation Strategy, all planning proposals in the Parramatta Road Corridor area are required to be consistent with the PRCUTS and the PRCUTS supporting documentation, including the PRCUTS Planning and Design Guidelines and the PRCUTS Implementation Plan 2016-2023.

12. The Planning Proposal is inconsistent with the Ministerial Direction and subsequently the PRCUTS. Should the Planning Proposal be approved for finalisation by the SCCPP, there is a high risk of setting an unjustified precedent for sites not only in the Granville Precinct, but along the length of the Parramatta Road Corridor. In this regard, the Planning Proposal is not supported from a strategic land use perspective. This matter is further discussed in Part 2A of Attachment 1.

URBAN DESIGN AND PROPOSED DENSITY

13. Council officers consider the density proposed to be excessive for a site within such a constrained location. The site’s location provides a hostile environment in terms of poor amenity caused by noise, air quality and lack of pedestrian connectivity and accessibility. The proposal is not considered to reflect best practice principles of high density living and there is concern that it is an overdevelopment of the site. Furthermore, concerns are raised in relation to the overall proposed urban design of the site. In this regard, the Planning Proposal is not supported from an urban design perspective. This matter is discussed further in Part 2B of Attachment 1.

TRAFFIC AND TRANSPORT

14. Council is currently undertaking a precinct-wide traffic and transport study in the Granville/Auburn area in collaboration with Cumberland Council and the DPIE as required by the PRCUTS. The purpose of the precinct-wide traffic and transport study in the Granville/Auburn area is to determine whether the proposed controls identified in the PRCUTS can be accommodated considering current and future traffic volumes.

15. This study is currently on hold as it is awaiting finalisation of the strategic transport model by Transport for NSW (TfNSW) for the Parramatta Road Corridor before precinct modelling can be carried out. Until TfNSW completes this work, the precinct-wide traffic and transport study for precincts along the entire length of the Parramatta Road Corridor, including the Granville/Auburn area, is unable to progress. At this stage, the cumulative traffic impacts arising from the implementation of the PRCUTS is still yet to be fully understood. Enabling the subject Planning Proposal to proceed ahead of this critical work is considered to be premature.

16. Council officers raise concerns that this could set an unjustified precedent for other sites along the PRCUTS area to proceed prior to the completion of appropriate traffic modelling at densities exceeding the PRCUTS’ recommendations. Progressing the Planning Proposal ahead of this work will have implications (that are not yet fully understood) on the future traffic and transport network and could compromise the vision, objectives and proposed planning controls identified in the PRCUTS. This matter is further discussed in Part 2C of Attachment 1.

PEDESTRIAN/CYCLE AMENITY AND PROPOSED INFRASTRUCTURE

17. The applicant has indicated several infrastructure improvements to be delivered as part of the Planning Proposal. Since the site directly borders City of Parramatta’s LGA, some of the proposed improvements are located within City of Parramatta Council’s boundary.

18. Should the Planning Proposal progress, the proposed connection to the Parramatta CBD and Granville should be delivered (via Planning Agreement or alternative delivery mechanism) to ensure greater connectivity and accessibility to these key centres. Greater clarity needs to be identified on the scope, funding and delivery responsibilities of the proposed upgrades identified in the Planning Proposal. Any future infrastructure improvements need to be fully funded by the applicant. This matter is further discussed in Part 2D of Attachment 1.

FLOODING

19. The site is immediately upstream of the Parramatta LGA. Therefore, should flooding occur at this site, it will affect areas immediately downstream in the Parramatta LGA. Council officers raise concerns that further flooding analysis is required to determine any impacts beyond the site and any affects within the Parramatta LGA. This matter is further discussed in Part 2E of Attachment 1.

CONSULTATION & TIMING

Stakeholder Consultation

20. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

21. Councillors for the Rosehill ward, that adjoins the site boundary, have been contacted seeking their feedback on the matter. At the time of finalising this report no response was provided by the Councillors.

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

Email sent to Rosehill Ward Councillors on 28 August 2020

Clr Issa

Clr Prociv

Clr Wilson

No response to email

Nil

Group Manager City Planning

FINANCIAL IMPLICATION FOR COUNCIL

22. The site is located outside of the Parramatta LGA. However in relation to the proposed pedestrian/cycle improvements which are located in the Parramatta LGA, Council officers will liaise with the both the SCCPP and Cumberland Council to ensure that appropriate funding mechanisms are established and that Council does not bear the cost of delivery for these improvements should the Planning Proposal proceed.

Darren Caballero

Project Officer Land Use

Kevin Kuo

Team Leader LUP

Michael Rogers

Land Use Planning Manager

David Birds

Group Manager, City Planning

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Submission to the Sydney Central City Planning Panel on a Planning Proposal at 1 Crescent Street, Holroyd

19 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 17.2

INNOVATIVE

ITEM NUMBER 17.2

SUBJECT FOR APPROVAL: Submission on the Explanation of Intended Effect for a new Housing Diversity SEPP

REFERENCE F2017/00724 - D07605212

REPORT OF Senior Projects Officer

PURPOSE:

To seek Council’s approval of a submission on the Explanation of Intended Effect (EIE) for a proposed new Housing Diversity State Environmental Planning Policy (SEPP).

RECOMMENDATION

(a) That Council approve the submission at Attachment 1 on the Explanation of Intended Effect (EIE) for a proposed new Housing Diversity State Environmental Planning Policy (Housing Diversity SEPP), noting that the main recommendations of the submission are:

(i) Support for the development of build-to-rent as a new land use, with the exception of mandatory permissibility in the B3 Commercial Core zone, proposed car parking rates and to allow strata subdivision.

(ii) Support for the development of purpose-built student housing as a new land use, with the exception of the proposed car parking rate, minimum room size and minimum indoor and outdoor communal space.

(iii) Support for the development of co-living as a new land use, with a request for amendments to parking provisions and ensuring certain facilities are included within each dwelling.

(iv) Support for the proposed amendments relating to boarding houses, and the intention to mandate affordability though it is recommended to apply in perpetuity, rather than for only 10 years. Council note concerns at some of the implications of applying a flat rate 20% FSR bonus.

(v) Not support an exempt and complying pathway for conversion of dwellings to group homes.

(vi) Not support the proposed changes that increase the ability of Land and Housing Corporation (LAHC) to self-assess its own development applications, and to expand its access to density bonus across projects that include a mix of subsidised and private market housing.

(vii) Not support changes for LAHC-led seniors and social housing developments that also include a mix of private market housing, including lower parking rates and reduced requirement to include lifts.

(viii) Not support the proposal to make it easier for large scale LAHC-led projects to be designated as SSD applications, and the reduced role that councils will have as a result of this change.

BACKGROUND

1. On 29 July 2020, the Department of Planning, Industry and Environment (DPIE) released the Explanation of Intended Effect (EIE) for a proposed new Housing Diversity State Environmental Planning Policy (Housing Diversity SEPP).

2. The stated aim of the new proposed Housing Diversity SEPP is to deliver a planning framework that:

a. Will assist the State’s economic recovery following COVID-19;

b. Consolidates existing State level housing-related planning provisions into a single instrument;

c. Is in a format capable of being expanded and amended as future needs may require; and

d. Facilitates the delivery of housing that meets the needs of the State’s growing population.

3. In summary, the new Housing Diversity SEPP will do the following:

a. Consolidate three existing affordable housing-related SEPPs, being the Affordable Rental Housing SEPP 2009 (ARHSEPP), the Seniors Housing SEPP and SEPP 70

b. Introduce new definitions into the Standard Instrument – Principal Local Environmental Plan (Standard Instrument LEP) for build-to-rent housing, student housing and co-living developments

c. Amend some provisions for boarding houses

d. Amend some provisions in the ARHSEPP

e. Amend some provisions of the Seniors Housing SEPP

f. Amend the Seniors Housing SEPP, the ARHSEPP and the State Environmental Planning Policy (State and Regional Development) 2011 (SRD SEPP) to support the delivery of social housing by the NSW Land and Housing Corporation (LAHC) on government-owned land.

SUMMARY OF SUBMISSION

4. The draft submission at Attachment 1 recommends that Council supports the intent to consolidate the existing affordable housing-related SEPPs into a single policy document and supports many of the proposed changes. However, express concerns about some of the changes to provisions under the current ARHSEPP and Seniors SEPP as they may have a detrimental effect on City of Parramatta, and unintended negative consequences that should be given further consideration by the NSW Government prior to finalising the new Housing Diversity SEPP.

5. The submission covers recommended planning provisions for three new land use definitions, being build-to-rent (BTR), purpose-built student housing (PBSH) and co-living. The draft submission supports many of the proposed planning provisions for these new land uses, but opposes some.

6. The submission also addresses proposed changes to existing provisions currently contained in the ARHSEPP and Seniors SEPP, and a proposed change to the SRD SEPP. The submission supports many of the proposed changes, but raises concerns about the proposals that recommend increasing the ability of LAHC to be able to self-assess its own development proposals.

BUILD-TO-RENT (BTR)

7. The EIE notes the general characteristics of a BTR development are:

a. High density development – referring to buildings with 50 or more self-contained dwellings;

b. Well located with high amenity and close to transport;

c. Building kept in single ownership, and funded by larger-scale institutional investors; and

d. Focused on providing a high-quality living experience through provision of on-site services and facilities, professional management and offering security of tenure via long term lease (minimum 3 years).

8. The proposed planning provisions for BTR and a summary of the response outlined in the submission at Attachment 1 is as follows:

a. Supported in R4 High Density Residential and B4 Mixed Use zones; not supported in B3 Commercial Core zone

b. Application of SEPP 65 is supported to ensure good design

c. Support applying Council’s LEPs to determine FSR and building height

d. Proposed car parking rates should defer to Council’s LEP and DCP

e. Future strata subdivision of BTR developments is not supported

PURPOSE-BUILT STUDENT HOUSING (PBSH)

9. The EIE proposes the following definition for PBSH to be included in the Standard Instrument LEP:

a. Provides accommodation and communal facilities principally for students enrolled in an education establishment during teaching periods; and

b. May incorporate some fully self-contained dwellings.

10. At present, most student housing is delivered under the boarding house provisions, but DPIE note that concerns have been raised about this, such as parking rates, local character and lack of affordability.

11. The proposed planning provisions for PBSH and a summary of the response outlined in the submission at Attachment 1 is as follows:

a. Support allowing councils to determine permissible zones, noting Council recommends excluding this use from the R2 Low Density Residential zone, and permitting it with consent in the R3 Medium Density Residential, R4 High Density Residential, B1 Neighbourhood Centre and B2 Local Centre zones Support applying Council’s LEPs to determine FSR and building height

b. Recommend 0.25 car parking spaces per room

c. Support proposed bicycle and motorcycle parking provisions

d. Proposed minimum room size of 10m² is not supported, recommending a minimum of 12m² as per boarding house provisions

e. The rate of communal indoor area should be increased

f. The rate of communal outdoor space is supported, but should apply regardless of proximity to other public open space

CO-LIVING

12. The proposed definition for co-living is essentially a new land use category for ‘new generation’ boarding house developments, but without the requirement for affordability.

13. The proposed planning provisions for co-living and a summary of the response outlined in the submission at Attachment 1 is as follows:

a. Support allowing co-living in R3 Medium Density Residential, R4 High Density Residential and B4 Mixed Use zones

b. Support applying Council’s LEPs to determine FSR and building height

c. Support car parking rate of 0.5 spaces per room with the addition of a servicing car space

d. Room size of 30–35m² is supported, noting that this should include bathroom, kitchen and laundry facilities

e. Disallowing strata subdivision is supported

f. Rates for private and communal living space and communal open space are supported

PROPOSED CHANGES TO BOARDING HOUSE PROVISIONS (ARHSEPP)

14. A number of changes are proposed to be made to the boarding house provisions under the existing ARHSEPP. The following summarises the recommendations made in the submission at Attachment 1:

a. Affordability mandate: the definition of boarding house will be updated to include a requirement of affordability. The EIE does not elaborate on how affordability will be implemented or monitored in boarding house operations but suggests that the affordability provision could operate for 10 years, as is currently applied to affordable rental housing developed under the existing ARHSEPP 2009. The submission supports the mandating of affordability provisions for boarding houses but recommends that they operate in perpetuity.

b. No longer mandatorily permissible in R2 Low Density Residential zone: the EIE proposes to remove the mandatory permissibility provision for boarding houses from the R2 zone altogether, allowing councils to decide whether they should be a permissible land use. The submission acknowledges community views with respect to the unsuitability of boarding houses in the R2 zone and welcomes this change.

c. Standardisation of floor space ratio bonuses: at present, the floor space bonus applicable under the ARHSEPP depends on the floor space ratio of the development site in question. The Housing Diversity SEPP proposes to simplify the bonus to a flat 20% FSR. This change is supported in principle. The submission does request that the bonus provisions should be clarified such that they only apply to developments which consist entirely of boarding house space; otherwise, the outcome is that developers can essentially add additional (and unanticipated) FSR to their developments, while only a small amount of boarding house floorspace has to be provided.

PROPOSED AMENDMENTS TO THE ARHSEPP

15. A number of changes are proposed to the existing ARHSEPP that relate to LAHC-led development for social housing and seniors housing, and ‘salt and pepper’ developments containing a mix of social, affordable and private market dwellings. These changes are generally aimed at giving LAHC increased ability to self-assess their own development applications. The submission states that there is a fundamental conflict in allowing LAHC to play the role of both developer and development authority, and excluding Council’s ability to assess the impacts of such development through merit-based assessment to ensure positive outcomes for the community.

16. It is also proposed to expand the existing density bonuses that are available to LAHC. The submission strongly opposes this change, noting that expansion of LAHC’s existing density bonuses could place significant strain on existing and planned provision of local infrastructure, as this population increase has not been accounted for by Council and cannot be forecast.

PROPOSED AMENDMENTS TO THE SOCIAL HOUSING PROVISIONS OF THE SENIORS SEPP

17. The amendment proposes to apply existing parking concessions that are available to social housing for seniors to private market dwellings delivered in the same development. This proposal is also not supported in the submission.

18. The amendment also proposed to extend the application of the lift access exemption, currently available to social housing providers, to private market dwellings in a mixed-tenure development. This proposal is strongly opposed in the submission as it is entirely contrary to the needs of seniors who are far more likely to experience mobility challenges.

PROPOSED CHANGES TO SOCIAL HOUSING PROVISIONS OF THE SRD SEPP

19. The SEPP proposes to streamline LAHC’s ability to designate its large-scale projects as SSD. The submission strongly opposes this for several reasons, and these reasons come to bear on the current Telopea Precinct redevelopment that is being advanced by LAHC.

a. A SSD designated project is not bound to adhere to Council’s development control plan, and this could undermine design and built form outcomes, and other matters such as the energy efficiency rating of dwellings

b. SSD status may weaken Council’s negotiating position with respect to any voluntary planning agreement, and could reduce the public benefit that is achieved

CONSULTATION & TIMING

Stakeholder Consultation

20. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
20.08.20	DPIE	Briefing to councils on draft SEPP	Response to questions informed drafting of submission	Senior Project Officer - Social Outcomes

21. The Social Outcomes Team undertook internal consultation with the City Planning and Development & Traffic Services Units in the preparation of this submission.

22. Public consultation on the EIE commenced on 29 July and closes on 9 September 2020. An extension has been granted to allow Council to consider the attached submission at its meeting on 14 September 2020.

Councillor Consultation

23. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

26.08.20

Councillor workshop held on draft SEPP and Council submission

· Concurrence with officer recommendations

· Direction to strengthen council opposition to some parts of the SEPP in the submission

· Recommendation to put forward a motion to the LGNSW conference in relation to proposed provisions relating to LAHC

Submission updated to reflect comments

Motion prepared for LGNSW conference and submitted for Council’s consideration under separate report

Senior Project Officer - Social Outcomes

NEXT STEPS

24. Should Council endorse the submission provided at Attachment 1, it will be forwarded to the Department of Planning, Industry and Environment for their consideration.

FINANCIAL IMPLICATION FOR COUNCIL

25. There are no financial implications for Council as a result of the endorsement of this submission.

Mark Egan

Senior Projects Officer

Megan Whittaker

Manager - Social Outcomes

Paul Perrett

Chief Financial Officer

Jennifer Concato

Executive Director City Planning and Design

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

Council Submission to Proposed New housing Diversity SEPP Explanation of Intended Effect

29 Pages

REFERENCE MATERIAL

Council 14 September 2020 Item 17.3

INNOVATIVE

ITEM NUMBER 17.3

SUBJECT FOR APPROVAL: City of Parramatta Events and Festival Strategy (Deferred Item)

REFERENCE F2019/04433 - D07602080

REPORT OF Group Manager City Experience

Note: This report was deferred from the Council Meeting of 24 August 2020 for a Councillor Workshop.

PURPOSE:

To seek Council’s endorsement of the City of Parramatta Events and Festivals Strategy.

RECOMMENDATION

(a) That Council endorse the City of Parramatta Events and Festivals Strategy (Strategy) as detailed in this report.

(c) Further, that Council delegate authority to the Chief Executive Officer to oversee the implementation of the strategy.

BACKGROUND

1. As outlined in the City of Parramatta Marketing and Place Brand Strategy endorsed by Council in February 2020, Parramatta is no longer the capital of Western Sydney and the City’s sphere of influence now reaches beyond its central business district to the region that is Greater Parramatta, which has an elevated status as Sydney’s Central River City.

2. The City of Parramatta Events and Festivals Strategy (Strategy) has been developed in alignment with Council’s endorsed City Marketing and Place Brand Strategy. The City Marketing Strategy identifies the important role that events and festivals play in supporting the acceleration of Parramatta’s repositioning as The Dynamic River City and Economic Powerhouse at the Centre of Global Sydney. Refer to Attachment 2 of this report for the detailed City of Parramatta Events and Festival Strategy document.

3. Council currently directly delivers a vibrant annual events, festivals, and civic program for the community and the city to position the City as a destination of choice for high quality and unique events and festivals.

4. In both 2018 and 2019, Council’s events and festivals program was highest ranked Council service by ratepayers in Council’s annual Customer Satisfaction Survey.

5. Events and festivals play a significant role in building a positive reputation for both Council and the City, and positively contribute to increased spend in local businesses. For the 2019/20 financial year, events and festivals media coverage had an estimated publicity value in excess of $14million and an economic impact of $10.5million.

6. The Strategy delivers a five-year vision for City of Parramatta events and festivals and is to be implemented in two phases:

a. COVID Recovery and Reconnect phase - focuses on the next 12 months:

· Delivery of a mix of online and physical events and festivals that reconnect the community to the city;

· Support local businesses, particularly those businesses impacted by PLR construction, through precinct activations and complementary digital programs and campaigns;

· Increase visitation to the City;

· Support local businesses through increased spend in the City;

· Grow positive perceptions and sentiment for both Council and the City.

b. City Marquee Event Program Establishment phase – focuses on the next three years:

In collaboration with city stakeholders;

· Develop an annual suite of City marquee events and festivals across the year that are aligned to the City Marketing and Place Brand strategy (refer to Attachment 2, Events and Festivals Strategy);

· Develop and deliver event and festival experiences that are uniquely Parramatta;

· Increase visitation to the City;

· Maintain support and increase spend in local businesses;

· Grow the opportunities for business events, meetings and conferences;

· Build the City’s positive reputation and grow community pride.

7. Parramatta’s current and future event and festival infrastructure positively positions the city to meet this vision. Parramatta currently plays host to a diverse mix of event and festival infrastructure for live performance such as Riverside Theatres, the Crescent in Parramatta Park, Bankwest Stadium, numerous venues within the Sydney Olympic Park precinct, and public domain locations across the greater Parramatta CBD. Business events, meetings, and conferences are also catered for with venues such as Rosehill Racecourse, Bankwest Stadium, Western Sydney University, the Sydney Olympic Park precinct, and hotel accommodation providers across Greater Parramatta.

8. Future new event and festival infrastructure in the current pipeline such as a redeveloped Riverside Theatres; the Powerhouse Parramatta; new four and five star hotel accommodation; and enhanced business events and conferencing venues associated with the Royal Agricultural Society’s masterplan at Sydney Olympic Park, increases Parramatta’s diverse venue offering for event, festival and conference organisers and builds on the City’s strategic advantage in attracting and securing significant events, festivals, meetings and conferences.

ISSUES/OPTIONS/CONSEQUENCES

9. Council currently makes a significant annual financial investment ($5.3million inclusive of project delivery costs and staffing) in the direct delivery of a vibrant and high quality annual events, festivals and civic program for the community and the city. The Strategy is designed to leverage Council’s current investment and, through a rebalancing of the current events and festivals program, unlock funding to seed investment (financial and/or in-kind) in new city marquee events and festivals delivered in collaboration with city stakeholders.

10. The Strategy proposes the redesign of certain events and festivals in the current portfolio, in both the short and long term, to help mitigate the historical and future impacts of extreme weather and heat events, and more recently the COVID-19 pandemic.

11. More specifically, the Strategy addresses the realignment of summer events programming to mornings and evenings only; investigates event insurance cover for extreme weather; and incorporates complementary online event programming where appropriate.

12. Success of the Strategy will be measured in a number of ways;

a. Increased visitation to the City – 10% growth in events and festivals attendance year on year;

b. Support local businesses through increased spend in the City – greater than $40 per attendee (pre and post event) currently experienced;

c. Build positive perceptions of the City – greater than 7 out of 10 as measured by our events attendee satisfaction and perceptions surveys.

CONSULTATION & TIMING

Stakeholder Consultation

13. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
September/October 2018	Community consultation led by MI Associates	570 community members surveyed with overwhelming support for Council’s events and festivals program	Community consultation informed strategy development and future investment in events and festivals.	City Experience
September/October 2018	Stakeholder consultation led by MI Associates	32 city stakeholders consulted. Recommended closer working relationship with Council to market and scale impact of events and festivals.	Stakeholder feedback informed the development of the strategy and the approach to the proposed city marquee events program	City Experience

Councillor Consultation

14. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
24 July 2019	Councillor Workshop #1	Overall support for the direction of the draft strategy.	Council to progress the development of the strategy for a future Councillor Workshop to consider the final draft.	City Experience
29 July 2020	Councillor Workshop #2	Overall support for the strategy approach and the proposed establishment of the city marquee events program. Requested increased focus on supporting local businesses through events and festivals.	Council to finalise draft strategy to present to Council for endorsement.	City Experience
7 September 2020	Councillor Workshop #3 (scheduled)		Councillor workshop ahead of 14 September Council meeting.	City Experience

15. The July 2020 Councillor Workshop presentation is in Attachment 1 to this report.

FINANCIAL IMPLICATION FOR COUNCIL

16. The Strategy does not have any direct material financial implications as any funding required for the proposed new events will be offset by a rebalancing of the investments in the current events and festivals portfolio, in addition to our objective to increase third party contributions to the events program through grant funding, sponsorships and participant revenues.

17. The delivery of Council’s events and festivals through the COVID Recovery and Reconnect phase will be funded from within existing Council approved operational budgets in the 2020/2021 Financial Year.

18. To ensure the appropriate management of financial risk relating to events in response to changes to COVID-19 Government guidelines and restrictions, key decision gateways and timeframes have been established for each Council event and festival project during the COVID Recovery and Reconnect phase. Event management options to consider are: physical versus online event delivery; postponement of events; and/or event cancellation.

19. Consideration of Council’s future investment (financial and/or in-kind) in relation to proposed new city marquee events and festivals will be considered by Council for each specific event on a case-by-case basis.

Christopher Snelling

Group Manager City Experience

Paul Perrett

Chief Financial Officer

Lindsay Woodland

Executive Director City Engagement and Experience

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	City of Parramatta Events and Festivals Strategy Councillor Workshop Presentation July 2020	35 Pages
2 ⇩	City of Parramatta Events and Festivals Strategy 2020-2025	20 Pages

REFERENCE MATERIAL

Governance Manager		Lord Mayor Clr Bob Dwyer	Chief Executive Officer

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