NOTICE OF Council MEETING

PUBLIC AGENDA

 

An Ordinary Meeting of City of Parramatta Council will be held in the Cloister Function Rooms, St Patrick's Cathedral, 1 Marist Place, Parramatta on Monday, 13 July 2020 at 6.30pm.

 

 

Note: In accordance with the Public Health (COVID-19 Restrictions on Gathering and Movement) Order (No 4) 2020 issued on 30 June 2020, members of the public may attend the Council Meetings in person, persons attending the meeting must adhere to strict social distancing measures (1 person per 4 square metres).  The public will also be able to watch the meetings through the live stream video link on Council’s website.

 

 

Brett Newman

CHIEF EXECUTIVE OFFICER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THIS PAGE LEFT BLANK INTENTIONALLY

 

 

 

 

 

 

 


Council                                                                            13 July 2020

 

 

 

 

 

 

 

 

 


COUNCIL CHAMBERS

 

 

 

Governance Manager

 

Lord Mayor
Clr Bob Dwyer

 

 

Chief Executive Officer

 

 

 

 

Minute Clerk

 

 

 

 

Clr Phil Bradley

 

 

Clr Lorraine Wearne

 

 

Sound

Clr Sameer Pandey

 

Clr Andrew Wilson

 

 

 

 

 

Clr Andrew Jefferies

 

 

 

Clr Dr

Patricia Prociv

 

Clr Bill Tyrrell

 

 

IT

Clr Pierre Esber

 

Clr Benjamin Barrak

 

 

 

Clr Donna Davis

 

Clr Martin Zaiter

 

 

 

Clr Michelle Garrard, Deputy Lord Mayor

 

Clr Steven Issa

 

 

 

Group Manager City Strategy

Executive Director City Planning & Design

Executive Director City Engagement & Experience

Executive Director Community Services

Executive Director City Assets & Operations

Executive Director Corporate Services

Director

Property & Place

 

 

 

Press

Press

 

 

 

Public Gallery

 


TABLE OF CONTENTS

 

ITEM                                                SUBJECT        PAGE NO

 

1      OPENING MEETING

2      ACKNOWLEDGMENT OF THE TRADITIONAL LAND OWNERS

3      WEBCASTING ANNOUNCEMENT

4      OTHER RECORDING OF MEETING ANOUNCEMENT

5      CONFIRMATION OF MINUTES

Council - 9 June 2020........................................ 8

Extraordinary Council - 2 July 2020………………………………………………37

6      APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

7      DECLARATIONS OF INTEREST

8      MATTERS OF URGENCY (if any)

9      Minutes of the Lord Mayor

10    Public Forum

11    Petitions

12    Rescission Motions

12.1          RESCISSION MOTION: Item 18.2 Council Meeting 9 June 2020 - Gateway Request Planning Proposal at 8-14 Great Western Highway, Parramatta....................................... 46

12.2          RESCISSION MOTION: Item 19.1 Council Meeting 9 June 2020 - Notice of Motion - Agreed NSW Parliament Legislative Council Motion of 13 May 2020 - Powerhouse Museum Production of Documents Order...... 141

12.3          RESCISSION MOTION: Item 8.1 Extraordinary Council Meeting 2 July 2020 - Submission for State Significant Development Application for the Powerhouse Museum..................... 144

13    Fair

13.1          FOR NOTATION: National Redress Scheme......................................... 208

13.2          FOR NOTATION: Investment Report for May 2020.................................. 211

14    Accessible

14.1          FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1                                                       248

14.2          FOR APPROVAL: Submission to the Department of Planning, Industry and Environment in response to exhibition of the Environmental Impact Statement for Sydney Metro West................... 250

14.3          FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 11 June 2020..................... 300

14.4          FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 11 June 2020........ 422

15    Green

15.1          FOR APPROVAL: Management of Abandoned Trolleys....................... 578

15.2          FOR APPROVAL: George Kendall Riverside Park Department of Planning Park Improvement Works............... 587

16    Welcoming

16.1          FOR APPROVAL: Little India Harris Park Reference Group................... 668

16.2          FOR APPROVAL: 75th Anniversary of Victory in the Pacific (VP) Day - 15th August 2020................................... 675

17    Thriving

18    Innovative

18.1          FOR APPROVAL: LED Street Lighting Project........................................... 680

18.2          FOR APPROVAL: City of Parramatta Council COVID-19 Recovery Plan.. 694

18.3          FOR APPROVAL: Local Housing Strategy, Employment Lands Strategy Review and Update and Community Infrastructure Strategy.................... 718

18.4          FOR APPROVAL: Gateway Request - Planning Proposal for 355 and 375 Church St, Parramatta.................. 1149

18.5          FOR APPROVAL: Gateway Request - Planning Proposal for 114 – 118 Harris St, Harris Park.............................. 1460

18.6          FOR APPROVAL: Draft Development Control Plan and draft Planning Agreement, 18 – 40 Anderson Street, Parramatta................................... 1528

19    Notices of Motion

19.1          NOTICE OF MOTION: Bus Services in the City of Parramatta Area.......... 1556

19.2          NOTICE OF MOTION: Civic Link.. 1558

19.3          NOTICE OF MOTION: Parramatta Female Factory Friends - Bicentenary Re-enactment 2021...................... 1567

19.4          NOTICE OF MOTION: World Heritage Listing of the Parramatta Female Factory......................................... 1572

19.5          NOTICE OF MOTION: Parramatta Light Rail - Support for Local Residents and Community in the vicinity of Parramatta Light Rail Route.......... 1574

20    QUESTIONS ON NOTICE

21    Closed Session

21.1          FOR NOTATION: Legal Status Report as at 26 June 2020

This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

21.2          FOR NOTATION: Appointment of legal consultant for the Horwood Place Car Park Compulsory Acquisition by Metro

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

21.3          FOR APPROVAL: Tender 12/2020 Rydalmere Eastern River Foreshore Transformation - Stage 2 - Eric Primrose Reserve, Rydalmere

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

21.4          FOR APPROVAL: Organisation Structure

This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals.

21.5          FOR APPROVAL: Amendment to Council Report City of Parramatta Festival Proposal

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

22    PUBLIC ANNOUNCEMENT OF RESOLUTIONS PASSED IN CLOSED SESSION

23    CONCLUSION OF MEETING


MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Tuesday, 9 June 2020 AT 6.30pm

 

These are draft minutes and are subject to confirmation by Council at its next meeting. The confirmed minutes will replace this draft version on the website once confirmed.

 

PRESENT

 

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

 

1.     OPENING MEETING

 

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6.28pm.

 

2.     ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor Dwyer, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

 

3.     WEBCASTING ANNOUNCEMENT

 

The Lord Mayor, Councillor Dwyer, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

 

4.     OTHER RECORDING OF MEETING ANOUNCEMENT

 

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

 

5.     CONFIRMATION OF MINUTES

 

 

SUBJECT:        Minutes of the Ordinary Council Meeting held on 11 May 2020

 

2747

RESOLVED      (Tyrrell/Esber)

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

SUBJECT:        Minutes of the Extraordinary Council Meeting held on 27 May 2020

 

2748

RESOLVED      (Bradley/Tyrrell)

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

6.     APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

 

 

SUBJECT:        apologies/Requests for Leave of Absence

 

2749

RESOLVED      (Tyrrell/Esber)

 

That the apologies received from Councillor Steven Issa be accepted and leave of absence granted.

 

7.     DECLARATIONS OF INTEREST

 

Councillor Zaiter declared a significant non-pecuniary interest in Item 18.5 being Post Exhibition: Planning Proposal, draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item), as a company he is providing accounting services to is a client who may have a potential relationship in this matter. He left the meeting prior to consideration of the matter and did not take part in the vote therein.

 

8.     MATTERS OF URGENCY (if any)

 

 

Procedural Motion

 

2750

RESOLVED      (Esber/Tyrrell)

 

That a procedural motion be granted to allow consideration of a matter of urgency in relation to the rollover of ward budgets to the next financial year.

 

The Lord Mayor ruled the matter to be urgent.

 

 

SUBJECT         MATTER OF URGENCY: Rollover of Ward Budgets

 

REFERENCE   F2020/00619

 

FROM              Pierre Esber

 

2751

RESOLVED      (Esber/Garrard)

 

That accrual of ward budgets be rolled over to the next financial year.

 

9.     Minutes of the Lord Mayor

 

9.1

SUBJECT         2020 Queen's Birthday Honours

 

REFERENCE   F2019/03630 - D07467158

 

REPORT OF    Lord Mayor, Councillor Bob Dwyer

 

2752

RESOLVED      (Dwyer/Tyrrell)

 

That Council congratulate the members of the Parramatta community, as outlined in this Minute, for their contributions and recognition in the 2020 Queen’s Birthday Honours List.

 

9.2

SUBJECT         Congratulations Senior Sergeant John Thompson

 

REFERENCE   F2019/03630 - D07467185

 

REPORT OF    Lord Mayor, Councillor Bob Dwyer

 

2753

RESOLVED      (Dwyer/Tyrrell)

 

That Council congratulates Senior Sergeant John Thompson on his contributions to New South Wales and the NSW Police over his 60-year career, and wishes him all the best for the future.

 

 

Note: councillor Wilson left the meeting at 6:33pm and returned at 6:44pm during consideration of Item 9.2.

 

9.3

SUBJECT         Council Meeting Schedule

 

REFERENCE   F2019/03630 - D07467325

 

REPORT OF    Lord Mayor, Councillor Bob Dwyer

 

2754

RESOLVED      (Dwyer/Davis)

 

(a)    That from July 2020, Council re-commence having two meetings per month as prescribed by Council’s Code of Meeting Practice.

 

(b)    That Council note the proposed meeting dates for the remainder of 2020 are detailed in paragraph 4 of this Minute, and include the addition of two (2) meetings in September due to the postponement of the Local Government Elections to 2021.

 

(c)    That the venue for these meetings be Cloisters Function Room, St Patrick’s Cathedral, noting the social distancing measures and venue requirements prescribed by the Commonwealth and State Governments.

 

(d)    Further, that Council communicate this update to Councillors, staff and the public, and continue to provide information to the public on how to livestream Council meetings, and timely updates should further restrictions be lifted that may allow for physical public attendance at future meetings.

 

9.4

SUBJECT         Westmead Traffic Congestion

 

REFERENCE   F2019/03630 - D07467786

 

REPORT OF    Lord Mayor, Councillor Bob Dwyer

 

2755

RESOLVED      (Dwyer/Tyrrell)

 

(a)    That Council note the current unsatisfactory traffic congestion and accessibility issues in the Westmead Health and Education Precinct, and note these conditions are set to worsen due to the significant growth and development of the precinct, including the new University site, and the proposed expansion of the Catholic Education Precinct on Darcy Road.

 

(b)    That Council write to the Minister for Transport and Roads, the Minister for Planning and Public Spaces, the Member for Seven Hills and other relevant Ministers, to highlight the current unsatisfactory traffic congestion and accessibility issues in the entire Westmead Precinct.

 

(c)    That this letter seek urgent co-operation and action to address:

a.     the congestion and accessibility of the area, both currently and in light of its significant growth and development; 

b.     the prioritisation of surrounding regional, state and national road improvements to facilitate greater access to and through Westmead; and

c.     highlight the need to ensure that traffic delays do not negatively impact ambulance and emergency response times.

 

(d)    That Council also update the Councillors on the status of the Westmead Innovation District Master Plan, by way of Councillor Briefing Note or Workshop.

 

(e)    Further, that Council also urgently investigate pedestrian safety improvements along Darcy Road, from Hawkesbury Road to Mons Road, including consideration of a safety guardrail or fence, following reports of local school children walking on the roadway, within two (2) months and make representations to or seek approval from relevant authorities to enable improvements.

 

9.5

SUBJECT         Thank You Wayne Carter

 

REFERENCE   F2019/03630 - D07469092

 

REPORT OF    Lord Mayor, Councillor Bob Dwyer

 

2756

RESOLVED      (Dwyer/Prociv)

 

(a)    That Council thank Wayne Carter for his service as Executive Director City Assets and Operations, and commend him for the significant contributions to local and state government he has made throughout his career, spanning more than fifty years in the public service.

 

(b)    Further, that Council wish him all the very best on this next phase of his life, as he transitions into retirement.

 

10.   Public Forum

 

10.1

SUBJECT         PUBLIC FORUM 1: Item 18.2 - Gateway Request: Planning Proposal at 8-14 Great Western Highway, Parramatta

 

REFERENCE   RZ/6/2019

 

FROM              Cheryl Bates

 

 

Note: The public forum was read by Brett Newman, on behalf of Cheryl Bates.

 

 

My name is Cheryl Bates and I am the President of the National Trust’s Parramatta Regional Branch.

 

The National Trust supports good, logical, and sensible strategic planning for Parramatta. With the amount of planning proposals being considered by Council, it is difficult to see how this can be achieved when ad hoc decisions are made.

 

Again, we are seeing developer’s spot rezoning tactics in play. This is an extraordinary increase in height and density on this site despite the current Parramatta Local Environmental Plan (2011). The objectives of the plan relating to height requires future buildings to have regard to heritage sites and their settings, and to ensure the preservation of historic views. This spot-rezoning is clearly contrary to those objectives.

 

There does not appear to be any consideration being given to this site’s proximity to two State heritage listed items: Lennox House – circa 1855; and Masonic Centre – circa 1915 that are on the site’s northern diagonal boundaries. Both these items are historically, aesthetically and representative of the cultural environment of Parramatta. The National Trust does not fully comprehend how these heritage items can now be marginalised.

 

The impacts of this excessive height and density will have overbearing and overshadowing implications for these heritage items.

 

If this amendment to the Parramatta Local Environment Plan 2011 proceeds, then any semblance of proper planning for Parramatta will yet again be lost. Until the Parramatta CDB Planning Proposal is in place and proper, strategic measures can inform the future development of Parramatta, please take this opportunity to vote against this spot-rezoning.

 

STAFF RESPONSE

 

The Planning Proposal has undergone a merit assessment and is consistent with the Parramatta CBD Planning Proposal. Its height and density has been considered in the broader strategic work undertaken by Council.

 

An assessment of the Planning Proposal presented in the Local Planning Panel report (attached to the Council report) considered the proposal’s impact on the two heritage items. Council’s Heritage Advisor provided key recommendations in relation to mitigating impacts on the items which will be incorporated into a site specific Development Control Plan. These relate to maintaining the integrity of the buildings during construction and an assessment of the architectural response of any building to ensure it minimises adverse visual impacts in relation to the heritage items. Council will be required to consider a draft Development Control Plan for the site prior to any public exhibition of both the Planning Proposal and a draft Development Control Plan.

 

In response to the issue raised in relation to overshadowing, there will be no overshadowing of the proposal on the heritage items, as the heritage items sit to the north east and north west of the site. A solar analysis is presented in the Urban Design Analysis Report as part of the Planning Proposal documents which demonstrates this.

 

The Planning Proposal is being considered for the first time by Council in order to seek a Gateway Determination from the Department of Planning, Industry and Environment. If the Department grants Gateway Determination, public exhibition will be carried out of the Planning Proposal together with the draft DCP. Public authorities, including Heritage NSW will be formally consulted during public exhibition and members of the public will also be able to make submissions.

 

10.2

SUBJECT         PUBLIC FORUM 2: Item 18.5 - Post-Exhibition: Planning Proposal - Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)

 

REFERENCE   RZ/27/2015

 

FROM              Cheryl Bates

 

 

Note: The public forum was read by Brett Newman, on behalf of Cheryl Bates.

 

 

My name is Cheryl Bates and I am the President of the National Trust (NSW) Parramatta Regional Branch.

 

The National Trust supports the staff recommendation that this Planning Proposal be deferred awaiting a proper planning strategy for the area including the subject site at 23-27 Harold Street Parramatta.

 

The Trust has consistently called for protection of designated heritage items and heritage conservation areas through appropriate floor space ratios, setbacks and curtilage to allow the heritage significance of buildings and areas to be understood and appreciated even when Parramatta is a major part of the growth of New South Wales.

 

The Trust believes that the Urbis Study provides the best opportunity to allow a better outcome for heritage items and heritage conservation areas through a transition area of reduced height and floor space and greater setbacks to promote a better understanding and less oppressive setting for the important heritage features of the Parramatta CBD.

 

To progress this application contrary to Council’s resolution of 25 November 2019 that excised this area from the Parramatta CDB Planning Proposal is premature. Additionally, the more strategic action of Council staff to involve Councillors in a workshop and create a draft planning strategy for public exhibition in October 2020 will be circumvented.

 

The current Parramatta Local Environmental Plan (2011) outlines the following objectives relating to the height of buildings and states:

a)     to nominate heights that will provide a transition in built form and land use intensity within the area covered by this Plan,

b)     to minimise visual impact, disruption of views, loss of privacy and loss of solar access to existing development, Importantly,

c)     to require the height of future buildings to have regard to heritage sites and their settings,

d)     to ensure the preservation of historic views,

e)     to reinforce and respect the existing character and scale of low-density residential areas,

f)      to maintain satisfactory sky exposure and daylight to existing buildings within commercial centres, to the sides and rear of tower forms and to key areas of the public domain, including parks, streets, and lanes.

 

To progress this site-specific high-rise tower Planning Proposal ahead of a strategy for this heritage precinct will demonstrate a haphazard, ad-hoc approach to development that will impact on Parramatta’s unique heritage status into the future.

 

STAFF RESPONSE

 

No response is provided.

 

10.3

SUBJECT         PUBLIC FORUM 3: Item 18.5 - Post Exhibition: Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)

 

REFERENCE   RZ/27/2015

 

FROM              James Colman

 

 

Note: The public forum was read by Brett Newman, on behalf of James Colman.

 

 

This submission is made in response to Agenda Item 18.5 in the Business Paper for the Council Meeting on 9 June 2020.

 

1.     The submission is made on behalf of civic and heritage interests in North Parramatta whose concerns are focussed on the complete absence of a dedicated planning strategy for North Parramatta – with particular attention to the area covered by the current proposed extension of the CBD north of the river and areas immediately adjoining to the east and west.

2.     We strongly support the recommendation for deferring the progressing of the Planning Proposal, Draft Development Control Plan and draft Planning Agreement for the sites at 23-27 Harold Street in North Parramatta.

3.     We commend Council’s intention to adopt a planning strategy for the planning investigation area containing the subject properties.

4.     Further to this, we urge the Council to exploit to the full the planning opportunity presented by the officers’ recommendation for deferral. If carefully handled it will not cause delay in progressing the CBD rezoning south of the river which we fully support. 

5.     To assist Council to implement its declared intention to prepare and adopt a planning  strategy for North Parramatta we formally request that the following points (amongst others) be taken into consideration during the plan preparation process :-

i.      It must have on-going community input from the outset.

ii.      The CBD zoning extension is not yet gazetted. There is time for a fresh approach to planning in the North Parramatta sector.

iii.     North Parramatta is so far free of high-rise development.

iv.     NP is one of Australia’s most historic urban precincts. It is rich in Indigenous and post-colonial heritage, with hundreds of listed heritage items of local, state, national and possibly world significance. The Church Street spine is part of the old colonial road to Windsor- probably Australia’s first country road.

v.     A new dedicated plan for North Parramatta can link urban design, heritage, land use and other considerations consistent with the stated expectations of the Greater Sydney Commission, the Government Architect and the Minister.

vi.     Existing zonings in North Parramatta have adequate capacity to satisfy current growth expectations. There is no supply problem.  

vii.    Finally and importantly:  North Parramatta is a distinct geographical entity. There is exciting potential to exploit the existing ambience of the place to create a new low-rise, medium density mixed use cultural precinct, separate from yet complementary to the CBD to the south:  not another “mini-Manhattan”.  A new plan can embrace the Council’s adopted Cultural Plan and can exploit relevant elements of the recently adopted Local Strategic Plan. North Parramatta is the only area in the city centre to offer a chance to link these two important documents in a place-specific plan.

6.     In the public interest we now urge the Council to seize this once-in-a-lifetime opportunity to give this city a further claim to greatness.  Every great city has its cultural, small business and historical precinct. Now is the time for this Council to take the first step towards achieving that objective. It is not too late.

 

STAFF RESPONSE

 

No response is provided.

 

11.   Petitions

 

11.1

SUBJECT         Increase in traffic to Westmead Catholic Precinct- Darcy Road

 

REFERENCE   DA/853/2008

 

FROM              Councillor Tyrrell

 

 

A petition signed by the public was tabled at the Council Meeting and reads:

 

Stop Increase in traffic to Westmead Catholic Precinct, Darcy Road.

 

2757

RESOLVED      (Tyrrell/Davis)

 

That the petition be received, a copy of the petition be circulated to all Councillors and referred to the appropriate Council Officer for action.

 

11.2

SUBJECT         Current state of traffic in George Street, Epping

 

REFERENCE   F2020/00052

 

FROM              Councillor Davis

 

 

A petition signed by the public was tabled at the Council Meeting and

reads:

 

We raise concern about the current state of traffic in George Street, Epping and more particularly the speed at which cars travel along what is essentially a local residential road. In addition to and in conjunction with that investigation, the residents request the Council to find some form of traffic calming measures.

 

2758

RESOLVED      (Davis/Tyrrell)

 

(a)       That the petition be received and a copy of the petition be circulated to all Councillors.

 

(b)       Further, that the petition be placed on agenda on the next Traffic Committee.

 

12.   Rescission Motions

 

Nil

 

 

Procedural Motion

 

2759

RESOLVED      (Esber/Tyrrell)

 

That Item 13.1 to 13.3 be resolved en bloc.

 

13.   Fair

 

13.1

SUBJECT         FOR NOTATION: Investment Report for April 2020

 

REFERENCE   F2009/00971 - D07402320

 

REPORT OF    Tax and Treasury Accountant

 

2760

RESOLVED      (Esber/Tyrrell)

 

That Council note the Investment Report for April 2020.

 

13.2

SUBJECT         FOR APPROVAL: Quarterly Budget Review - March 2020

 

REFERENCE   F2019/04433 - D07401606

 

REPORT OF    Commercial Manager

 

2761

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council adopt the March 2020 Quarterly Budget Review Statement and the Responsible Accounting Officer’s report on the financial position of the Council.

 

(b)    Further, that Council approve the revised estimates as follows:

1.     Operating Budget deficit of ($0.4m) which is a reduction of ($5.2m) from December 2019 Forecast, including:

I.      a decrease in Operating Revenue by ($11.9m) (predominantly related to lower user charges & fees and interest as a result of COVID-19);

II.     an decrease in Operating Expenses by ($6.7m) (employee vacancies and re-phasing of operating projects);

 

2.     A decrease in Capital Revenue by $23.1m (predominantly driven by a reduction in state grants and section 7.11 revenue);

 

3.     A reduction in Capital Expenditure by $47.0m (as detailed in attached March 2020 QBRS).

 

13.3

SUBJECT         FOR APPROVAL: Vacancy in Civic Office

 

REFERENCE   F2019/04433 - D07397146

 

REPORT OF    Governance Manager

 

2762

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council note the resignation of Councillor Paul Han of the North Rocks Ward, effective 30 April 2020.

 

(b)    That Council apply to the Minister for Local Government seeking to dispense with a by-election to fill the casual vacancy in the civic office for the North Rocks Ward, in accordance with Chapter 10 Part 5 Section 294 of the Local Government Act 1993.

 

(c)    Further, that the Councillor representative position held by Councillor Han on the following Advisory Committees remain vacant until September 2020, when a further report to Council will be tabled seeking representation on the various Advisory Committees for the remainder of the Council term:

        -       Floodplain Risk Management Committee;

        -       Metropolitan Public Libraries Association Inc.

 

13.4

SUBJECT         LATE REPORT - FOR APPROVAL: Extension of Term for Independent Audit Risk and Improvement Committee Members

 

REFERENCE   F2019/02413 - D07459115

 

REPORT OF    Risk & Audit Manager

 

2763

RESOLVED      (Garrard/Pandey)

 

That Council extend the terms of the independent Audit Risk and Improvement Committee members, Mark McCoy and Donna Rygate, for a 12 month period to 28 August 2021.

 

14.   Accessible

 

14.1

SUBJECT         FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1

 

REFERENCE   F2009/00431 - D07250471

 

REPORT OF    Group Manager - Development and Traffic Services

 

2764

RESOLVED      (Tyrrell/Esber)

 

That the report be received and noted.

 

15.   Green

 

Nil

 

16.   Welcoming

 

Nil

 

17.   Thriving

 

17.1

SUBJECT         FOR APPROVAL: Submission on Draft Liquor Amendment (24-hour Economy) Bill 2020

 

REFERENCE   F2018/02117 - D07404753

 

REPORT OF    Project Officer

 

2765

RESOLVED      (Tyrrell/Esber)

 

(a)    That Council approve a submission on the Draft Liquor Amendment (24-hour Economy) Bill 2020 provided at Attachment 1, noting Council’s support for the draft bill including:

i)      The streamlined enforcement (demerit and reward) system for venues;

ii)     The proposed removal of overlapping regulations relating to live music and liquor licences from future Development Applications;

iii)     The classification of small bars as low risk (similar to restaurants);

iv)    The improvement suggestions for the Cumulative Impact Assessment Framework (for licensed venues saturation), including increased guidance for local government on the assessment of small bar applications;

v)     Suggestions for communication and collaboration strategies for local councils and local liquor accords to understand and implement the changes effectively.

 

(b)    Further, that Council forward the submission to Liquor & Gaming NSW for their consideration.

 

18.   Innovative

 

18.1

SUBJECT         FOR APPROVAL: Submission on the Infrastructure Contributions Review

 

REFERENCE   F2020/01399 - D07386428

 

REPORT OF    Project Officer Land Use

 

2766

RESOLVED      (Tyrrell/Esber)

 

(a)    That Council approve the submission at Attachment 1 on the State Government’s Infrastructure Contributions Review, noting that the main recommendations of the submission are summarised as follows:

i)      The current review only proposes amendments to existing contributions mechanisms, while a more fundamental and holistic review of the NSW infrastructure planning and contributions framework needs to be undertaken.

ii)     The proposals on value sharing are strongly opposed as they threaten to undermine Council’s current policy framework for Planning Agreements, which adopts value sharing as an equitable, transparent and evidence-based policy approach.

iii)     Strengthened guidance is needed on negotiation practice and administration of Planning Agreements, such as independent third parties, cost recovery, dispute resolution, probity and other matters.

iv)    If the Practice Note is finalised with minor changes, the Department of Planning, Industry and Environment (DPIE) should urgently provide clarity about the implications for the current Planning Proposal and Planning Agreement processes underway, and appropriate transitional arrangements need to be put in place.

v)     The section 7.11 threshold should be increased in accordance with Option 3 to $45,000 to increase Council’s capacity to apply a higher contribution rate without having to undergo an IPART review.

vi)    Section 7.11 threshold indexation is supported, however, the chosen mechanism for indexation should accurately reflect infrastructure delivery and land costs, and should be reviewed periodically to remain relevant.

vii)    IPART’s ‘essential works list’ should be expanded to include capital costs to reflect the realities of providing necessary infrastructure in urban infill areas.

viii)   There should be assessment criteria and a clear process set out for Council to seek a higher section 7.12 levy above the 3% maximum in order to deliver the necessary infrastructure to support growth.

ix)    The proposed maximum 0.2% of a contributions plan for administration costs should be increased to 1.5%.

x)     Council’s Local Strategic Planning Statement should be included as a strategic document to be considered as part of the criteria for an increased section 7.12 percentage.

xi)    The Special Infrastructure Contribution (SIC) guidelines should require consultation with councils during the SIC preparation process.

xii)    The Regulation should be amended to require the State Government to report on SIC accounting in a similar capacity required by councils in the interest of transparency and accountability.

xiii)   The SIC proposed for the City of Parramatta area to fund major infrastructure to support growth should be progressed in consultation with Council.

xiv)   Additional requirements for reporting on contributions accounting should be streamlined into existing council accounting and reporting activities. Clarity is needed on the intended timeframe for introducing the additional reporting requirements to enable councils time to put in place the necessary processes.

xv)   Further guidelines are needed to provide clarity to support the recovery of the costs associated with the negotiation, preparation, administration, and monitoring of planning agreements by councils.

 

(b)    Further, that Council forward the submission to the Department of Planning, Industry and Environment in response to the Infrastructure Contributions Review.

 

18.2

SUBJECT         FOR APPROVAL: Gateway Request: Planning Proposal at 8-14 Great Western Highway, Parramatta

 

REFERENCE   RZ/6/2019 - D07392259

 

REPORT OF    Student Project Officer

 

 

MOTION           (Tyrrell/Esber)

 

(a)    That Council endorse the Planning Proposal at Attachment 2 for the purpose of requesting a Gateway Determination for land at 8-14 Great Western Highway, Parramatta, which seeks to amend Parramatta Local Environment Plan 2011 (PLEP 2011) by way of:

i.      Increasing the height of building control from 28 metres to 211 metres;

ii.      Amending the controls so that the FSR which is to apply to the site is composed of mapped components and bonuses as follows:

a.  Mapped FSR increased from 3.5:1 to 10:1 of which a minimum of 1:1 FSR must be commercial uses;

b.  Design Excellence bonus (15% - 1.5:1);

c.  High Performing Buildings bonus (5% - 0.5:1);

d.  Opportunity Sites bonus (3:1);

e.  Unlimited commercial FSR above the 1:1 requirement; and

        iii.     Insert a site-specific provision applying maximum car parking rates per the Parramatta CBD Strategic Transport Study.

 

(b)    That the Planning Proposal be forwarded to the Department of Planning, Industry and Environment to request a Gateway Determination be issued. 

 

(c)    That should a Gateway Determination be issued that structures the floor space ratio (FSR) and site specific clauses in an alternative way, that the Chief Executive Officer is authorised to make the necessary amendments to the Planning Proposal for the purposes of public exhibition, only where the total proposed FSR is unchanged.

 

(d)    That should a Gateway Determination be issued, a site-specific Development Control Plan be prepared in accordance with the design principles contained within this report.

 

(e)    That should a Gateway Determination be issued, the Chief Executive Officer be authorised to negotiate a Planning Agreement in accordance with Council’s Planning Agreements Policy.

 

(f)     That the draft site-specific Development Control Plan and draft Planning Agreement be reported to Council for endorsement prior to being publicly exhibited concurrently with the Planning Proposal.

 

(g)    That Council request the Department of Planning, Industry and Environment to issue Council’s Chief Executive Officer plan-making delegations for this Planning Proposal.

 

(h)    That Council authorise the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

 

(i)     Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 1) is consistent with the recommendations of this report.

 

 

AMENDMENT  (Barrak/Bradley)

 

That Council defers consideration of the current motion until Council reviews its policies with a view to examining the efficacy of expanding its CBD core in order to preserve its function as a major NSW CBD.

 

The amendment moved by Councillor Barrak and seconded by Councillor Bradley on being put was declared CARRIED.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Davis, Pandey, Prociv, Wearne and Wilson

 

NOES:              Clrs Dwyer, Esber, Garrard, Jefferies, Tyrrell and Zaiter

 

The amendment then became the motion.

 

The motion moved by Councillor Barrak and seconded by Councillor Bradley on being put was declared CARRIED.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Davis, Pandey, Prociv, Wearne and Wilson

 

NOES:              Clrs Dwyer, Esber, Garrard, Jefferies, Tyrrell and Zaiter

 

2767

RESOLVED      (Barrak/Bradley)

 

That Council defers consideration of the current motion until Council reviews its policies with a view to examining the efficacy of expanding its CBD core in order to preserve its function as a major NSW CBD.

 

 

Note: councillor Esber left the meeting at 7:19pm and returned at 7:21pm during consideration of Item 9.2.

 

 

Note:  A Notice of Motion of Rescission signed by Councillors Tyrrell, Issa and Zaiter was lodged after the close of the meeting in relation to this matter.

 

 

Procedural Motion

 

2768

RESOLVED      (Tyrrell/Garrard)

 

That the meeting adjourn for a short recess.

 

Note: The meeting was adjourned at 7:27pm for a short recess.

 

 

Procedural Motion

 

2769

RESOLVED      (Tyrrell/Garrard)

 

That the meeting resume.

 

The meeting resumed in the Council Chambers at 7:46pm with the following Councillors in attendance: The Lord Mayor, Councillor Dwyer and Councillors Barrak, Bradley, Davis, Esber, Garrard (Deputy Lord Mayor), Jefferies, Pandey, Prociv, Tyrrell, Wilson, Wearne and Zaiter.

 

18.3

SUBJECT         FOR APPROVAL: Gateway Request: Planning Proposal for land at 85-91 Thomas Street, Parramatta

 

REFERENCE   RZ/11/2016 - D07423319

 

REPORT OF    Project Officer Land Use

 

2770

RESOLVED      (Tyrrell/Esber)

 

(a)    That Council endorse the Planning Proposal (at Attachment 1) for the purposes of seeking a Gateway Determination, for land at 85-91 Thomas Street, Parramatta which seeks to amend the Parramatta Local Environmental Plan 2011 in relation to the subject site by:

1.    Maintaining the R4 – High Density Residential zone for the developable part of the site (3,825sqm) and extending the RE1 – Public Recreation zone for the undevelopable land affected by the Natural Resources - Biodiversity control,

2.    Increasing the maximum Building Height (HOB) control from 11 metres to 22 metres across the R4 zoned part of the site, and removing the HOB control from the undevelopable land,

3.    Increasing the Floor Space Ratio (FSR) control from 0.8:1 to 1.3:1 across the R4 zoned part of the site, and removing the FSR control from the undevelopable land,

4.    Removing No.85 Thomas Street from the Land Reserved for Acquisition Map, subject to agreement being reached regarding the Planning Agreement referred to in (d) below.

 

(b)    That the Planning Proposal be forwarded to the Department of Planning, Industry & Environment for a Gateway Determination.

 

(c)    That a site-specific Development Control Plan (DCP) be prepared and reported to Council prior to exhibition.

 

(d)    That the CEO be authorised to negotiate a Planning Agreement on behalf of Council in addition to any development contributions payable, and that the outcome of negotiations be reported back to Council prior to its concurrent exhibition with the draft site specific DCP and Planning Proposal.

 

(e)    That Council advises the Department of Planning, Industry & Environment that the CEO will be exercising the plan-making delegations for this Planning Proposal as authorised by Council.

 

(f)     That Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

 

(g)    Further, that Council note the advice of the Local Planning Panel (provided at Attachment 1) is consistent with Council officer’s recommendation.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Dwyer, Esber, Garrard, Jefferies, Pandey and Tyrrell

 

NOES:              Clrs Davis, Prociv, Wearne, Wilson and Zaiter

 

18.4

SUBJECT         FOR APPROVAL: Amendment to the East Epping Planning Proposal and draft amendments to the Hornsby DCP 2013

 

REFERENCE   F2019/01712 - D07221356

 

REPORT OF    Team Leader Land Use Planning

 

2771

RESOLVED      (Tyrrell/Garrard)

 

(a)    That Council note:

i.      That the East Epping Planning Proposal was endorsed by Council at its meeting on 8 October 2019 for the purposes of addressing transition issues of high density areas adjacent to heritage conservation areas in Epping; and

ii.      Subsequently the Planning Proposal received a Gateway Determination from the Department of Planning, Industry and Environment (DPIE) on 10 January 2020.

 

(b)    That Council endorse the following amendments to the East Epping Planning Proposal (at Attachment 1 provided under separate cover) for the purposes of forwarding to the DPIE to request the issuing of a revised Gateway Determination:

i.      Inclusion of an additional 15 properties (1 to 31 Rockleigh Way) in the Planning Proposal to be consistent with Condition 1 of the Gateway Determination; and

ii.      Amending the proposed height limit applying to the R3 Medium Density Residential zoned land in the Rockleigh Park Precinct (1-31 and 2-24 Rockleigh Way, 3-7 and 4-8 Brenda Way and 5A Essex St) from 9 metres to 11 metres, in order to be consistent with Council’s endorsed Harmonisation Planning Proposal.

 

(c)    That Council request the Department of Planning, Industry and Environment to issue Council’s Chief Executive Officer plan-making delegations for this Planning Proposal.

 

(d)    That Council endorse the following amendments to the Hornsby Development Control Plan 2013 (DCP) for the purposes of public exhibition:

i.      The future widening of the pedestrian link between Essex Street and Forest Grove from 1.8 metres to 3 metres at Attachment 2. 

ii.      Setback, heritage and landscaping controls supporting the Planning Proposal for land at 1 – 7 and 2 – 8 Rosebank Avenue, Epping at Attachment 3.

iii.     Correction of minor errors to the car parking clauses relating to Epping Town Centre at Attachment 4.

 

(e)    That the Draft DCP Amendments be placed on public exhibition concurrently with the Planning Proposals for 1-7 and 2-8 Rosebank Avenue and various properties at East Epping for a minimum of 28 days and the outcome of the public exhibition be reported back to Council.

 

(f)     Further, that Council authorise the Chief Executive Officer to correct any minor inconsistencies or anomalies of an administrative nature relating to the Planning Proposal, draft Development Control Plan that may arise during the drafting and exhibition processes.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Davis, Dwyer, Esber, Garrard, Jefferies, Pandey, Prociv, Tyrrell, Wearne, Wilson and Zaiter

 

NOES:              Nil

 

Note: Councillor Zaiter declared a non-pecuniary but significant interest in Item 18.5 and retired from the meeting prior to debate and voting thereon.

 

18.5

SUBJECT         FOR APPROVAL: Post-exhibition: Planning Proposal, draft Development Control Plan and draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)

 

REFERENCE   RZ/27/2015 - D07390570

 

REPORT OF    Project Officer, Land Use Planning

 

2772

RESOLVED      (Barrak/Davis)

 

(a)     That as a result of Council’s resolution of 25 November 2019 to excise areas currently zoned R4 High Density Residential from the Parramatta CBD Planning Proposal, Council defer progressing the Planning Proposal that is the subject of this report until Council has adopted a planning strategy for the planning investigation area containing the subject site.

 

(b)     That Council note that work on the planning investigation area between Church Street and the Sorrell Street Heritage Conservation Area will be the subject of a Councillor workshop before a draft planning strategy is reported to Council for its consideration in October 2020, for the purposes of public exhibition.

 

(c)     Further, that the Department of Planning, Industry and Environment be advised of Council’s resolution on this matter.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Davis, Esber, Jefferies, Pandey, Prociv, Wearne and Wilson

 

NOES:              Clrs Dwyer, Garrard and Tyrrell

 

Note: Councillor Zaiter returned to the meeting following consideration of Item 18.5.

 

18.6

SUBJECT         FOR APPROVAL: Post-exhibition: Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement at 55 Aird Street, Parramatta

 

REFERENCE   RZ/18/2015 - D07351036

 

REPORT OF    Project Officer, Land Use Planning

 

 

MOTION          (Tyrrell/Wilson)

 

(a)    That Council notes that one (1) submission was made during the public exhibition of the Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement at 55 Aird Street, Parramatta.

 

(b)    That Council endorse the Planning Proposal (provided at Attachment 2) for land at 55 Aird Street which seeks to amend Parramatta Local Environmental Plan 2011 (PLEP 2011) by way of:

i.      Increasing the height of buildings control from 36 metres to 80 metres;

ii.      Increasing the floor-space ratio (FSR) control from 4.2:1 to 10:1, noting that the application of the FSR sliding-scale would result in an effective FSR of 6:1 (6.9:1 with design excellence if the site is developed in isolation);

iii.     Applying maximum car parking rates in accordance with the Parramatta CBD Strategic Transport Study; and

iv.     Applying a minimum 1:1 commercial floor-space provision on the site.

 

(c)    That the Planning Proposal be amended to clarify the purpose of the minimum commercial floor-space provision is to encourage employment-generating uses in the case of a mixed-use development.

 

(d)    That Council forward the Planning Proposal to the Department of Planning, Industry and Environment for finalisation and request that the final notification in the Government Gazette only be undertaken once Council confirms that the Planning Agreement has been executed.

 

(e)    That Council endorse for finalisation the site-specific Development Control Plan contained at Attachment 3 for insertion in Section 4.3.3 – Parramatta City Centre of Parramatta Development Control Plan 2011.

 

(f)     That Council enter into the Planning Agreement as exhibited at Attachment 4 and authorise the Chief Executive Officer to sign the Planning Agreement.

 

(g)    That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process, relating to the Planning Proposal, Development Control Plan and Planning Agreement.

 

(h)    Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 1) is consistent with the recommendations of this report.

 

 

AMENDMENT  (Barrak/Prociv)

 

That consideration of this matter be deferred for a Councillor Workshop within a reasonable time to consider the appropriateness of amending the CBD planning proposal to incentivise site amalgamation such that there is minimum appropriate site area for construction of the towers.

 

The amendment moved by Councillor Barrak and seconded by Councillor Prociv on being put was declared LOST.

 

DIVISION         The result being:-

 

AYES:              Clrs Barrak, Bradley, Davis, Pandey, Prociv and Wearne

 

NOES:              Clrs Dwyer, Esber, Garrard, Jefferies, Tyrrell, Wilson and Zaiter

 

The motion moved by Councillor Tyrrell and seconded by Councillor Wilson on being put was declared CARRIED.

 

DIVISION         The result being:-

 

AYES:              Clrs Dwyer, Esber, Garrard, Jefferies, Tyrrell, Wilson and Zaiter

 

NOES:              Clrs Barrak, Bradley, Davis, Pandey, Prociv and Wearne

 

2773

RESOLVED      (Tyrrell/Wilson)

 

(a)    That Council notes that one (1) submission was made during the public exhibition of the Planning Proposal, draft site-specific Development Control Plan and draft Planning Agreement at 55 Aird Street, Parramatta.

 

(b)    That Council endorse the Planning Proposal (provided at Attachment 2) for land at 55 Aird Street which seeks to amend Parramatta Local Environmental Plan 2011 (PLEP 2011) by way of:

i.      Increasing the height of buildings control from 36 metres to 80 metres;

ii.      Increasing the floor-space ratio (FSR) control from 4.2:1 to 10:1, noting that the application of the FSR sliding-scale would result in an effective FSR of 6:1 (6.9:1 with design excellence if the site is developed in isolation);

iii.     Applying maximum car parking rates in accordance with the Parramatta CBD Strategic Transport Study; and

iv.     Applying a minimum 1:1 commercial floor-space provision on the site.

 

(c)    That the Planning Proposal be amended to clarify the purpose of the minimum commercial floor-space provision is to encourage employment-generating uses in the case of a mixed-use development.

 

(d)    That Council forward the Planning Proposal to the Department of Planning, Industry and Environment for finalisation and request that the final notification in the Government Gazette only be undertaken once Council confirms that the Planning Agreement has been executed.

 

(e)    That Council endorse for finalisation the site-specific Development Control Plan contained at Attachment 3 for insertion in Section 4.3.3 – Parramatta City Centre of Parramatta Development Control Plan 2011.

 

(f)     That Council enter into the Planning Agreement as exhibited at Attachment 4 and authorise the Chief Executive Officer to sign the Planning Agreement.

 

(g)    That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process, relating to the Planning Proposal, Development Control Plan and Planning Agreement.

 

(h)    Further, that Council note that the Parramatta Local Planning Panel’s advice to Council (Attachment 1) is consistent with the recommendations of this report.

 

18.7

SUBJECT         FOR APPROVAL: COVID-19 Update

 

REFERENCE   F2020/01447 - D07423509

 

REPORT OF    Group Manager City Strategy

 

2774

RESOLVED      (Tyrrell/Garrard)

 

(a)       That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package (Attachment A) adopted 7 April 2020.

 

(b)    That Council approve an additional expenditure of $75,000 from the Economic Development Special Rate for a local business gift card support program and expansion of the successful Small Business Support Grants Program approved April 2020.

 

(c)    That Council endorse the initial recovery package expenditure of $785,000 from its Cultural Fund Reserve to deliver the following Creative Economy Support Program for Council’s creative services and industry to adapt to current restrictions:

1.1       HOME AT Parramatta – Online Platform

1.2       HOME AT Parramatta – Digital Content – Culture

1.3      Riverside Theatres Digital – Studio Riverside and Your Riverside Online

1.4       Sound West Conference and Festival

1.5       Creative Economy Business Resilience Grants.

 

(d)    Further, that Council write to the Minister for the Arts to consult on Council’s intentions relating to proposals for the expenditure of the Cultural Fund Reserve for creative economy and services support during the 2020/21 Financial Year.

 

 

Note: councillor Esber left the meeting at 8:50pm and returned at 8:53pm during consideration of Item 18.7.

 

19.   Notices of Motion

 

19.1

SUBJECT         NOTICE OF MOTION: Agreed NSW Parliament Legislative Council Motion of 13 May 2020 - Powerhouse Museum Production of Documents Order

 

REFERENCE   F2019/04433 - D07422777

 

FROM              Councillor Prociv

 

2775

resolved      (Prociv/Pandey)

 

(a)    That Council express support for the Agreed NSW Parliament Legislative Council Motion of 13 May 2020, ‘Powerhouse Museum Production of Documents: Order’.

 

(b)    That Council officers analyse all publically available documents, related to sections (a) as they are released.

 

(c)    That this analysis include any references to:

(i)         The existing Parramatta City Council 2016 Riverbank site Strategy;

(ii)        The social, cultural and monetary consequences for the City of Parramatta through the potential loss of the Riverbank precinct as proposed by Parramatta City Council in 2016;

(iii)      The existing Parramatta Aboriginal and European heritage based tourism industry;

(iv)      The retention of heritage items;

(v)       That Council staff include the result of this analysis in any submission made on the EIS on behalf of the Council.

 

(d)    Further, that a report of this examination and review be brought back to the Chamber at the Council Meeting on Monday, 13 August  2020.

 

 

Note: councillor Garrard left the meeting at 9:25pm and returned at 9:27pm during consideration of Item 19.1.

 

 

Note:  A Notice of Motion of Rescission signed by Councillors Wilson, Tyrrell and Barrak was lodged after the close of the meeting in relation to this matter.

 

19.2

SUBJECT         NOTICE OF MOTION: Granville Town Square

 

REFERENCE   F2019/04433 - D07438383

 

FROM              Councillor Prociv

 

2776

RESOLVED      (Prociv/Pandey)

 

(a)    That in the 2020/21 financial year, Council commence master planning the future Granville Town Square site bordered by Good, Cowper, Rowell and Bridge Streets, Granville.

 

(b)    That $2.57M be allocated from the ‘Outside CBD’ S7.12 contributions plan and used for future embellishment and/or property acquisition at the future Granville Town Square site.

 

(c)    That $800,000 of the East Street sale proceeds dedicated by Council in 2015 for the improvement of assets within the Granville area be allocated towards the future Granville Town Square site.

 

(d)    Further, that $300,000 from these funds be directed to funding the master planning of the future Granville Town Square site.

 

 

Note:

1.          councillor Tyrrell left the meeting at 9:43pm and returned at 9:45pm during consideration of Item 19.2.

2.          councillor Esber left the meeting at 9:56pm and returned at 9:56pm during consideration of Item 19.2.

 

19.3

SUBJECT         NOTICE OF MOTION: Wistaria Gardens transfer from NSW Health to Parramatta Park Trust

 

REFERENCE   F2019/04433 - D07443704

 

FROM              Councillor Davis

 

2777

resolved      (Davis/Pandey)

 

That by 30 June 2020, the Lord Mayor write to the NSW Minister for Health, NSW Minister for the Environment, State Member for Parramatta and Mr Graeme Loy, WSLHD requesting:

(i)     an update on actions taken thus far by NSW Health, Parramatta Park Trust and other relevant State Government departments and agencies to transfer the management of Wistaria Gardens (including Glengarriff House) to Parramatta Park Trust,

(ii)    a date for the transfer of the Wistaria Gardens (including Glengarriff House) to the Parramatta Park Trust,

(iii)    details about any proposed increase in funding to the Parramatta Park Trust for the initial repair and ongoing maintenance of Wistaria Gardens and Glengarriff House.

 

 

Note: councillor Wilson left the meeting at 9:57pm and returned at

9:57pm during consideration of Item 19.3.

 

19.4

SUBJECT         NOTICE OF MOTION: Traffic Study Granville

 

REFERENCE   F2019/04433 - D07443781

 

FROM              Councillor Prociv

 

 

The motion was withdrawn.

 

20.   QUESTIONS ON NOTICE

 

Nil

 

21.    CLOSED SESSION

 

2778

RESOLVED      (Tyrrell/Esber)

 

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1      FOR NOTATION: Legal Status Report as at 20 May 2020. (D07413732) - This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

2      FOR APPROVAL: Tender 02/2019 Service Desk Managed Service for Procurement of ICT Hardware (Deferred Item). (D07250741) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3      FOR APPROVAL: Tender 15/2019 Receipt and Processing of Clean-up Material. (D07370721) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4      FOR APPROVAL: Extension of Mixed Solid Waste Processing and Disposal Contract. (D06950974) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

5      FOR APPROVAL: Proposed New Lease for Carlingford Bowling Club. (D07403743) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

6      FOR APPROVAL: Proposed Purchase of 6 Valentine Avenue, Parramatta. (D07283046) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

7      FOR APPROVAL: City of Parramatta Festival Proposal. (D07430585) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret (To ensure that Council can capitalise on the media opportunity through the media announcement of  the new festival at a future date to be determined by Council.).

 

 

Procedural Motion

 

2779

RESOLVED      (Esber/Tyrrell)

 

That Items 21.1 to 21.4 and 21.6 to 21.7 be resolved en bloc.

 

21.1

SUBJECT         FOR NOTATION: Legal Status Report as at 20 May 2020

 

REFERENCE   F2019/04434 - D07413732

 

REPORT OF    Group Manager Legal Services

 

2780

RESOLVED      (Esber/Tyrrell)

 

That Council note the Legal Status Report as at 20 May 2020.

 

21.2

SUBJECT         FOR APPROVAL: Tender 02/2019 Service Desk Managed Service for Procurement of ICT Hardware (Deferred Item)

 

REFERENCE   F2019/04434 - D07250741

 

REPORT OF    IT Service Delivery Manager

 

2781

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council accepts the tender of the preferred tenderer for the Tender ITT 02/2019 Service Desk – Managed Service for the tender sum as outlined in paragraph 17 of the report.

 

(b)    That all unsuccessful tenderers be advised of Council’s decision in this matter.

 

(c)    Further, that Council delegate authority to the Chief Executive Officer to execute all necessary documents in relation to this matter.

 

21.3

SUBJECT         FOR APPROVAL: Tender 15/2019 Receipt and Processing of Clean-up Material

 

REFERENCE   F2019/01469 - D07370721

 

REPORT OF    Manager Sustainability & Waste

 

2782

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council accepts the tender of the preferred tenderer as outlined in paragraph 11 of this report, for the receipt and processing of clean-up material from residential properties within the City of Parramatta LGA for an initial term of 2 years 4 months with two optional one year (1+1) extensions.

 

(b)    That all unsuccessful tenderers be advised of Council’s decision in this matter; and

 

(c)    Further, that Chief Executive Officer be given delegated authority to finalise and execute the contract documents.

 

21.4

SUBJECT         FOR APPROVAL: Extension of Mixed Solid Waste Processing and Disposal Contract

 

REFERENCE   F2008/02639 - D06950974

 

REPORT OF    Manager Sustainability & Waste

 

2783

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council take up the second and final optional extension period for a further two years until 19 November 2022 for the receipt and processing of solid mixed waste (garbage) with SUEZ Recycling and Recovery Pty Ltd (ABN: 70 002 902 650).

 

(b)    That Council continue to process all mixed solid waste through the Eastern Creek UR3R Facility in accordance with the current contract rates.

 

(c)    Further, that SUEZ Recycling and Recovery Pty Ltd be advised of Council’s resolution.

 

21.5

SUBJECT         FOR APPROVAL: Proposed New Lease for Carlingford Bowling Club

 

REFERENCE   F2019/04434 - D07403743

 

REPORT OF    Group Manager Property Assets & Services

 

2784

RESOLVED      (Tyrrell/Wearne)

 

(a)    That Council enter into a new lease with Carlingford Sports and Recreation Club for five (5) year term commencing from 7 December 2019.

 

(b)    That Council delegate authority to the Chief Executive Officer to sign the lease and any other relevant documents in connection with this matter.

 

(c)    Further, that no further action be taken with regard to the contents and suggestions contained  in Clauses 13, 14 15, 16 and 17 of the report.

 

 

councillor Esber left the meeting at 10:18pm and returned at 10:21pm during consideration of Item 21.5.

 

21.6

SUBJECT         FOR APPROVAL: Proposed Purchase of 6 Valentine Avenue, Parramatta

 

REFERENCE   F2019/04434 - D07283046

 

REPORT OF    Group Manager Property Assets & Services

 

2785

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council approve the acquisition of Lot 1 DP 610127 on the terms and conditions outlined in this report.

 

(b)    That Council classify the land as Operational Land upon transfer of the land.

 

(c)    Further, that Council delegate authority to the Chief Executive Officer to execute the Contract for Sale or Transfer and any other associated documents in order to complete this matter.

 

21.7

SUBJECT         FOR APPROVAL: City of Parramatta Festival Proposal

 

REFERENCE   F2014/02487 - D07430585

 

REPORT OF    Group Manager City Experience

 

2786

RESOLVED      (Esber/Tyrrell)

 

(a)    That Council approve in principle support for the one (1) year sponsorship agreement with Western Sydney Business Connection Incorporated to secure City of Parramatta as the host city for the festival as detailed in paragraph three (3) of this report.

 

(b)    Further, that Council delegate authority to the Chief Executive Officer to undertake further negotiations and execute the sponsorship agreement on behalf of Council.

 

 

Procedural Motion

 

2787

RESOLVED      (Esber/Tyrrell)

 

That the meeting resume into Open Session.

 

22.   REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

 

The Chief Executive Officer read out the resolutions for Items  21.1  to  21.7.

 


23.   CONCLUSION OF THE MEETING

 

The meeting terminated at 10:37pm.

 

THIS PAGE AND THE PRECEDING 27 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON TUESDAY, 9 JUNE 2020 AND CONFIRMED ON MONDAY, 13 JULY 2020.

 

 

 

 

 

Chairperson

 

 


MINUTES OF THE Extraordinary Council Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Thursday, 2 July 2020 AT 6.30pm

These are draft minutes and are subject to confirmation by Council at its next meeting. The confirmed minutes will replace this draft version on the website once confirmed.

 

PRESENT

 

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

 

1.     OPENING MEETING

 

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6.31pm.

 

2.     ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor Bob Dwyer, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

 

3.     WEBCASTING ANNOUNCEMENT

 

The Lord Mayor, Councillor Bob Dwyer, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

 

4.     OTHER RECORDING OF MEETING ANOUNCEMENT

 

No other recording announcements were made at this meeting.

 

28.   APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

 

There were no apologies or requests for leave of absence made at this meeting.

 

6.     DECLARATIONS OF INTEREST

 

There were no Declarations of Interest made at this meeting.

 

7.     MATTERS OF URGENCY (if any)

 

There were no matters of urgency raised at this meeting.

 

 

Procedural Motion

 

 

MOTION          (Tyrrell/Issa)

 

That a procedural motion be granted to allow consideration of Item 8.1 as three separate recommendations.

 

The motion moved by Councillor Tyrrell and seconded by Councillor Issa on being put was declared LOST.

 

8.     Innovative

 

8.1

SUBJECT         FOR APPROVAL: Submission for State Significant Development Application for Powerhouse Museum

 

REFERENCE   NCA/2/2020 - D07514607

 

REPORT OF    Group Manager City Design

 

 

MOTION          (Esber/ Davis)

 

PART 1: SUPPORT FOR POWERHOUSE MUSEUM RELOCATION TO PARRAMATTA

 

(a)       That Council supports a museum focused on Science and Innovation, as part of an Arts and Cultural River Precinct in Parramatta.

 

(b)       That Council strongly believes that Willow Grove and St George’s Terrace are highly significant to Parramatta and must be retained in any future developments on these sites.

 

(c)        That the current proposed building design be reconsidered to retain, sympathise with, and incorporate Willow Grove and St George’s Terrace.

 

(d)       That an urgent meeting be convened between the Premier of NSW, The Hon. Gladys Berejiklian, interested Councillors and relevant government officers, before or on the 16th July 2020, to discuss the retention of Willow Grove and St George’s Terrace.

 

PART 2: EIS SUBMISSION

 

That Part 2 be deferred until Part 1 is resolved.

 

PART 3: WILLOW GROVE AND ST GEORGE’S TERRACE

 

Further, that Council:

 

(a)       reaffirm its support for the retention of Willow Grove and St George’s Terrace as part of a museum focused on Science and Innovation, as part of an Arts and Cultural River Precinct in Parramatta and advise the DPIE in writing accordingly at the time of lodgement of the Submission on terms consistent with the resolution of 9 December 2019; and

 

(b)       receive and note the draft minutes of the Heritage Advisory Committee extraordinary meeting on 18 June 2020 (at Attachment 2) and advise the DPIE accordingly at the time of lodgement of the Submission.

 

 

AMENDMENT  (Zaiter/Wilson)

 

PART 1: SUPPORT FOR POWERHOUSE MUSEUM RELOCATION TO PARRAMATTA

 

(a)       That Council affirm its support for the relocation of the Powerhouse Museum to Parramatta given the significant benefits it will bring to Sydney’s Central River City, including:

a.     2,300 jobs during construction and 3,000 ongoing jobs; and

b.     It being a major investment in cultural infrastructure in Central and Western Sydney; and

c.     As a catalyst to begin rebalancing the social and cultural infrastructure within the Greater Sydney Area in support of the significant and rapid growth of Central and Western Sydney.

 

PART 2: EIS SUBMISSION

 

(b)       That Council approve the Submission on the EIS (at Attachment 1) and forward it to the Department of Planning, Industry and Environment (DPIE), noting the following key items:

i.      support for the relocation of the Powerhouse Museum to Parramatta;

ii.      a request for greater collaboration in the design of the scheme and to work with the NSW Government on the matters in the Submission;

iii.     the lack of consideration of heritage as a key element of the design;

iv.     the lack of integration of the scheme with the public domain;

v.     the lack of adequate consideration of and design for flooding impacts and the need for a superior flood responsive design;

vi.     the design’s contextual response to Civic Link and failure to meet the objectives of this key pedestrian spine;

vii.    the inappropriateness of the design of the undercroft; and

viii.   other matters, including the name of the museum, environmental management, biodiversity, sustainability and reflectivity, and traffic, parking and loading.

 

(c)        That Council authorise the Chief Executive Officer to make any amendments of a non-policy and administrative nature that may arise during the finalisation of the Submission.

 

PART 3: WILLOW GROVE & ST GEORGE’S TERRACES

 

(d)       Further, that Council:

a.     note its prior resolutions to support the retention of Willow Grove and St George’s Terraces as part of the Powerhouse Museum design; and

b.     consider and, if approved, reaffirm its support for the retention of Willow Grove and St George’s Terraces and advise the DPIE in writing accordingly at the time of lodgment of the Submission on terms consistent with the resolution of 9 December 2019; and

c.     receive and note the draft minutes of the Heritage Advisory Committee extraordinary meeting on 18 June 2020 (at Attachment 2) and advise the DPIE accordingly at the time of lodgment of the Submission.

 

 

Procedural Motion

 

2788

RESOLVED      (Esber/Wilson)

 

That the meeting be adjourned at 6.55pm for a short recess.

 

Note: The meeting was adjourned at 7:55pm for a short recess.

 

 

Procedural Motion

 

2789

RESOLVED      (Esber/Wilson)

 

That the meeting resume.

 

The meeting resumed in the Council Chambers at 7:00pm with the following Councillors in attendance: The Lord Mayor, Councillor Dwyer and Councillors Barrak, Bradley, Davis, Esber, Garrard (Deputy Lord Mayor), Issa, Jefferies, Pandey, Prociv, Tyrrell, Wilson, Wearne and Zaiter.

 

 

FORESHADOWED AMENDMENT    (Bradley/)

 

PART 1: SUPPORT FOR POWERHOUSE MUSEUM RELOCATION TO PARRAMATTA

 

(a)       That Council affirm its support for a Powerhouse Museum in Parramatta given the significant benefits it will bring to Sydney’s Central River City, including:

a.     2,300 jobs during construction and 3,000 ongoing jobs; and

b.     It being a major investment in cultural infrastructure in Central and Western Sydney; and

c.     As a catalyst to begin rebalancing the social and cultural infrastructure within the Greater Sydney Area in support of the significant and rapid growth of Central and Western Sydney.

 

PART 2: EIS SUBMISSION

 

(b)       That Council approve the Submission on the EIS (at Attachment 1) and forward it to the Department of Planning, Industry and Environment (DPIE), noting the following key items:

i.      support for the relocation of the Powerhouse Museum to Parramatta;

ii.      a request for greater collaboration in the design of the scheme and to work with the NSW Government on the matters in the Submission;

iii.     the lack of consideration of heritage as a key element of the design;

iv.     the lack of integration of the scheme with the public domain;

v.     the lack of adequate consideration of and design for flooding impacts and the need for a superior flood responsive design;

vi.     the design’s contextual response to Civic Link and failure to meet the objectives of this key pedestrian spine;

vii.    the inappropriateness of the design of the undercroft; and

viii.   other matters, including the name of the museum, environmental management, biodiversity, sustainability and reflectivity, and traffic, parking and loading.

 

(c)        That Council authorise the Chief Executive Officer to make any amendments of a non-policy and administrative nature that may arise during the finalisation of the Submission.

 

PART 3: WILLOW GROVE & ST GEORGE’S TERRACES

 

(d)       Further, that Council:

a.     note its prior resolutions to support the retention of Willow Grove and St George’s Terraces as part of the Powerhouse Museum design; and

b.     consider and, if approved, reaffirm its support for the retention of Willow Grove and St George’s Terraces and advise the DPIE in writing accordingly at the time of lodgment of the Submission on terms consistent with the resolution of 9 December 2019; and

c.     receive and note the draft minutes of the Heritage Advisory Committee extraordinary meeting on 18 June 2020 (at Attachment 2) and advise the DPIE accordingly at the time of lodgment of the Submission.

 

The amendment moved by Councillor Zaiter and seconded by Councillor Wilson on being put was declared CARRIED.

 

The amendment then became the motion.

 

The foreshadowed amendment lapsed without a seconder.

 

The motion moved by Councillor Zaiter and seconded by Councillor Wilson on being put was declared CARRIED on the Lord Mayor’s casting vote.

 

DIVISION         A division was called, the result being:-

 

AYES:              Councillors Barrak, Dwyer, Issa, Jefferies, Tyrrell, Wilson and Zaiter

 

NOES:              Councillors Bradley, Davis, Esber, Garrard, Pandey, Prociv and Wearne

 

2790

RESOLVED      (Zaiter/Wilson)

 

PART 1: SUPPORT FOR POWERHOUSE MUSEUM RELOCATION TO PARRAMATTA

 

(a)       That Council affirm its support for the relocation of the Powerhouse Museum to Parramatta given the significant benefits it will bring to Sydney’s Central River City, including:

a.     2,300 jobs during construction and 3,000 ongoing jobs; and

b.     It being a major investment in cultural infrastructure in Central and Western Sydney; and

c.     As a catalyst to begin rebalancing the social and cultural infrastructure within the Greater Sydney Area in support of the significant and rapid growth of Central and Western Sydney.

 

PART 2: EIS SUBMISSION

 

(b)       That Council approve the Submission on the EIS (at Attachment 1) and forward it to the Department of Planning, Industry and Environment (DPIE), noting the following key items:

i.      support for the relocation of the Powerhouse Museum to Parramatta;

ii.      a request for greater collaboration in the design of the scheme and to work with the NSW Government on the matters in the Submission;

iii.     the lack of consideration of heritage as a key element of the design;

iv.     the lack of integration of the scheme with the public domain;

v.     the lack of adequate consideration of and design for flooding impacts and the need for a superior flood responsive design;

vi.     the design’s contextual response to Civic Link and failure to meet the objectives of this key pedestrian spine;

vii.    the inappropriateness of the design of the undercroft; and

viii.   other matters, including the name of the museum, environmental management, biodiversity, sustainability and reflectivity, and traffic, parking and loading.

 

(c)        That Council authorise the Chief Executive Officer to make any amendments of a non-policy and administrative nature that may arise during the finalisation of the Submission.

 

PART 3: WILLOW GROVE & ST GEORGE’S TERRACES

 

(d)       That Council:

a.     note its prior resolutions to support the retention of Willow Grove and St George’s Terraces as part of the Powerhouse Museum design; and

b.     consider and, if approved, reaffirm its support for the retention of Willow Grove and St George’s Terraces and advise the DPIE in writing accordingly at the time of lodgment of the Submission on terms consistent with the resolution of 9 December 2019; and

c.     receive and note the draft minutes of the Heritage Advisory Committee extraordinary meeting on 18 June 2020 (at Attachment 2) and advise the DPIE accordingly at the time of lodgment of the Submission.

 

 

Note: Councillor Zaiter left the chamber at 7.26pm and returned at 7.27pm during consideration of this matter.

 

 

Note: A Notice of Motion of Rescission was lodged after the closure of the meeting in relation to this matter.

 

The meeting terminated at 8.10pm.

 

THIS PAGE AND THE PRECEDING 6 PAGES ARE THE MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON THURSDAY, 2 JULY 2020 AND CONFIRMED ON 13 JULY 2020.

 

 

 

Chairperson

 


 

Rescission Motions

 

13 July 2020

 

12.1          RESCISSION MOTION: Item 18.2 Council Meeting 9 June 2020 - Gateway Request Planning Proposal at 8-14 Great Western Highway, Parramatta.................................... 38

 

12.2          RESCISSION MOTION: Item 19.1 Council Meeting 9 June 2020 - Notice of Motion - Agreed NSW Parliament Legislative Council Motion of 13 May 2020 - Powerhouse Museum Production of Documents Order.................. 133

 

12.3          RESCISSION MOTION: Item 8.1 Extraordinary Council Meeting 2 July 2020 - Submission for State Significant Development Application for the Powerhouse Museum........................... 136


Council 13 July 2020                                                                    Item 12.1

RESCISSION MOTION

ITEM NUMBER        12.1

SUBJECT                 RESCISSION MOTION: Item 18.2 Council Meeting 9 June 2020 - Gateway Request Planning Proposal at 8-14 Great Western Highway, Parramatta

REFERENCE           RZ/6/2019 - D07477480

REPORT OF            Councillor Tyrrell        

 

To be Moved by Councillor Tyrrell and seconded by Councillors Issa and Zaiter as per Rescission Motion form signed and submitted on 9 June 2020 after the close of the meeting.

 

 

RECOMMENDATION

That the resolution of the Council held on 9 June 2020 in relation to Item 18.2 – Gateway Request Planning Proposal at 8-14 Great Western Highway, Parramatta, namely:

 

That Council defers consideration of the current motion until Council reviews its policies with a view to examining the efficacy of expanding its CBD core in order to preserve its function as a major NSW CBD.

 

be and is hereby rescinded.

 

 

Attachments:

1

Previous Council Report 9 June 2020 (Item 18.2)

94 Pages

 

 

 


Item 12.1 - Attachment 1

Previous Council Report 9 June 2020 (Item 18.2)

 

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Council 13 July 2020                                                                    Item 12.2

RESCISSION MOTION

ITEM NUMBER        12.2

SUBJECT                 RESCISSION MOTION: Item 19.1 Council Meeting 9 June 2020 - Notice of Motion - Agreed NSW Parliament Legislative Council Motion of 13 May 2020 - Powerhouse Museum Production of Documents Order

REFERENCE           F2019/04433 - D07477486

REPORT OF            Councillor Wilson        

 

To be Moved by Councillor Wilson and seconded by Councillors Tyrrell and Barrak as per Rescission Motion form signed and submitted on 9 June 2020 after the close of the meeting.

 

 

RECOMMENDATION

That the resolution of the Council Meeting held on 9 June 2020 in relation to Item 19.1 – Notice of Motion – Agreed NSW Parliament Legislative Council Motion of 13 May 2020 – Powerhouse Museum Production of Documents Order, namely:

 

(a)    That Council express support for the Agreed NSW Parliament Legislative Council Motion of 13 May 2020, ‘Powerhouse Museum Production of Documents: Order’.

 

(b)    That Council officers analyse all publically available documents, related to sections (a) as they are released.

 

(c)    That this analysis include any references to:

(i)     The existing Parramatta City Council 2016 Riverbank site Strategy;

(ii)    The social, cultural and monetary consequences for the City of Parramatta through the potential loss of the Riverbank precinct as proposed by Parramatta City Council in 2016;

(iii)    The existing Parramatta Aboriginal and European heritage based tourism industry;

(iv)   The retention of heritage items;

(v)    That Council staff include the result of this analysis in any submission made on the EIS on behalf of the Council.

 

(d)    Further, that a report of this examination and review be brought back to the Chamber at the Council Meeting on Monday, 13 August 2020.

 

be and is hereby rescinded.

 

 

Attachments:

1

Previous Council Report 9 June 2020 (Item 19.1)

2 Pages

 

 

 


Item 12.2 - Attachment 1

Previous Council Report 9 June 2020 (Item 19.1)

 

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Council 13 July 2020                                                                    Item 12.3

RESCISSION MOTION

ITEM NUMBER        12.3

SUBJECT                 RESCISSION MOTION: Item 8.1 Extraordinary Council Meeting 2 July 2020 - Submission for State Significant Development Application for the Powerhouse Museum

REFERENCE           NCA/2/2020 - D07518390

REPORT OF            Councillor Esber       

 

To be Moved by Councillor Esber and seconded by Councillors Prociv and Garrard as per Rescission Motion form signed and submitted on 2 July 2020 after the close of the meeting.

 

 

RECOMMENDATION

That the resolution of the Council held on 2 July 2020 in relation to Item 8.1 – Submission for State Significant Development Application for the Powerhouse Museum, namely:

 

PART 1: SUPPORT FOR POWERHOUSE MUSEUM RELOCATION TO PARRAMATTA

 

a)     That Council affirm its support for the relocation of the Powerhouse Museum to Parramatta given the significant benefits it will bring to Sydney’s Central River City, including:

a.     2,300 jobs during construction and 3,000 ongoing jobs; and

b.     It being a major investment in cultural infrastructure in Central and Western Sydney; and

c.     As a catalyst to begin rebalancing the social and cultural infrastructure within the Greater Sydney Area in support of the significant and rapid growth of Central and Western Sydney.

 

PART 2: EIS SUBMISSION

 

b)     That Council approve the Submission on the EIS (at Attachment 1) and forward it to the Department of Planning, Industry and Environment (DPIE), noting the following key items:

i.      support for the relocation of the Powerhouse Museum to Parramatta;

ii.      a request for greater collaboration in the design of the scheme and to work with the NSW Government on the matters in the Submission;

iii.     the lack of consideration of heritage as a key element of the design;

iv.     the lack of integration of the scheme with the public domain;

v.     the lack of adequate consideration of and design for flooding impacts and the need for a superior flood responsive design;

vi.     the design’s contextual response to Civic Link and failure to meet the objectives of this key pedestrian spine;

vii.    the inappropriateness of the design of the undercroft; and

viii.   other matters, including the name of the museum, environmental management, biodiversity, sustainability and reflectivity, and traffic, parking and loading.

 

c)     That Council authorise the Chief Executive Officer to make any amendments of a non-policy and administrative nature that may arise during the finalisation of the Submission.

 

PART 3: WILLOW GROVE & ST GEORGE’S TERRACES

 

d)     That Council:

a.     note its prior resolutions to support the retention of Willow Grove and St George’s Terraces as part of the Powerhouse Museum design; and

b.     consider and, if approved, reaffirm its support for the retention of Willow Grove and St George’s Terraces and advise the DPIE in writing accordingly at the time of lodgment of the Submission on terms consistent with the resolution of 9 December 2019; and

c.     receive and note the draft minutes of the Heritage Advisory Committee extraordinary meeting on 18 June 2020 (at Attachment 2) and advise the DPIE accordingly at the time of lodgment of the Submission.

 

be and is hereby rescinded.

 

 

Attachments:

1

Item 8.1 - Submission to the State Significant Development Applicatoin for the Powerhouse Museum

60 Pages

 

 

 


Item 12.3 - Attachment 1

Item 8.1 - Submission to the State Significant Development Applicatoin for the Powerhouse Museum

 

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Fair

 

13 July 2020

 

13.1          FOR NOTATION: National Redress Scheme                                                                   208

 

13.2          FOR NOTATION: Investment Report for May 2020.......................................................... 211


Council 13 July 2020                                                                    Item 13.1

FAIR

ITEM NUMBER        13.1

SUBJECT                 FOR NOTATION: National Redress Scheme

REFERENCE           F2020/00136 - D07396202

REPORT OF            Children & Families Manager

PREVIOUS ITEMS           9.1 - National Redress Scheme - Council - 09 Mar 2020 6.30pm       

 

PURPOSE:

 

The purpose of this report is to provide Council with information on the responsibilities and obligations of Councils under the National Redress Scheme.

 

 

RECOMMENDATION

 

That Council note the information contained within this report. 

 

 

BACKGROUND

 

1.     At the Council meeting of 9 March 2020, a Lord Mayoral Minute was tabled calling for a report to be brought to Council to detail the genesis and current status of the new National Redress Scheme. That report was to include details of responsibilities and obligations of Councils under the Scheme as well as the associated role and specific obligations for Mayors.

2.     The National Redress Scheme was established on 1 July 2018 in response to recommendations made by the Royal Commission in their report into Institutional Responses to Child Sexual Abuse. The Scheme seeks to acknowledge the life-long impact of institutional child sexual abuse and will run for 10 years to provide compensation from institutions to victims. 

3.     The scheme has three components:

a.  Providing eligible survivors with a redress payment of up to $150,000

b.  Counselling and psychological care

c.  A direct personal response (DPR).

 

4.     The National Redress Scheme reviews applications lodged by survivors, determines the jurisdiction it belongs to and sends through a Request for Information (RFI) to the coordination agency in each state. In NSW, the agency coordinating RFIs is the Department of Communities and Justice – Victims Services.

 

5.     If it is determined that the RFI is related to a Council, the Central Coordination Team (CCT) within the Department of Communities and Justice - Victims Services will liaise with the NSW Office of Local Government (OLG). The Department of Communities and Justice - Victims Services will also coordinate counselling services for redress recipients on behalf of a local Council where redress is required.

 

6.     Once notified of an RFI for a local Council, the OLG will contact the CEO of the Council concerned to advise the receipt of an RFI and provide an information pack on the process as well as contact information for the CCT.  The OLG will assist Councils in implementing the scheme.

 

ISSUES/OPTIONS/CONSEQUENCES

 

7.     If a Request for Information is lodged, Councils will be asked to comprehensively search their records for information that may support or assist someone to establish their case. The CEO may take on this role themselves or nominate an officer to lead the process. Councils will need to demonstrate that they have a process in place to ensure that the privacy of the survivor is secured at all times.

 

8.     Applications may relate to events that have taken place up to 70 years ago, perhaps longer. Council is obliged to search their records as thoroughly as possible and this may extend to retrieving archived documents out of storage. Once the records have been searched and OLG is satisfied that the search was comprehensive, the Council completes the RFI and returns it to the CCT.

 

9.     The independent decision maker will evaluate information provided by Council as well as other information provided by the survivor and make a determination about whether Council is primarily or equally responsible for the abuser having contact with the person.

 

10.   If the Independent Decision Maker determines that there is a reasonable likelihood the person is eligible for redress, the application will be approved, and an offer of redress will be made.

 

11.   In the case of a Direct Personal Response, a survivor can tell their story to a representative of the Council and receive an apology and an explanation of what the Council is doing to stop anyone else from being abused in the future.

 

12.   The survivor will decide whether a Direct Personal Response is right for them. Such a Direct Personal Response can be done in a variety of ways, such as:

a.  A face-to-face meeting between the survivor and a representative of the Council,

b.  A written letter from the Council, or

c.  Other arrangements, depending on the circumstances of the survivor.

 

13.   If the survivor requests a Direct Personal Response, the Lord Mayor, on behalf of the Council, may be asked to participate in a face-to-face meeting or write a letter of apology as part of the redress process.

 

14.   The process described within this report is relevant to a number of units of Council and, as such, the content of this report will be presented at the next available Leadership Team meeting to ensure all sections of Council are aware of the implications of the National Redress Scheme.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

15.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

 

Councillor Consultation

16.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

23/06/2020

Lord Mayor

An email was sent to the Lord Mayor to inform him this report was on the agenda for the Council meeting on 13 July 2020.

Social & Community Services/ Community Services / David Moutou

 

FINANCIAL IMPLICATION FOR COUNCIL

 

17.   As local Councils are included by the NSW Government as participating institutions, the State Government will cover the costs of the redress payments and counselling. Councils will be required to cover costs associated with a Direct Personal Response (apology) if that is requested by the survivor.

 

Carolyn Isaac-Dean

Children & Families Manager

 

David Moutou

Group Manager Social & Community Services

 

Ian Woodward

Group Manager Legal Services

 

Alistair Cochrane

Chief Financial Officer

 

Jon Greig

Executive Director Community Services

 

Michael Tzimoulas

Executive Director Corporate Services

 

 

 

Attachments:

There are no attachments for this report.

 

REFERENCE MATERIAL

 


Council 13 July 2020                                                                    Item 13.2

FAIR

ITEM NUMBER        13.2

SUBJECT                 FOR NOTATION: Investment Report for May 2020

REFERENCE           F2009/00971 - D07468347

REPORT OF            Tax and Treasury Accountant       

 

PURPOSE:

 

The purpose of this report is to inform Council of the investment portfolio performance for the month of May 2020.

 

 

RECOMMENDATION

 

That Council note the Investment Report for May 2020.

 

 

BACKGROUND

 

1.     In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2.     The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Investment Policy of Council.

 

ISSUES/OPTIONS/CONSEQUENCES

 

3.     The investment portfolio closing balance as at 31 May 2020 was $458.8m. The average portfolio holdings held throughout the month was $455m.

4.     Council holds a diversified range of investment products which as at 31 May 2020 included:

5.     The Investment portfolio reported an annualised return of 3.41% in May, outperforming the AusBond Bank Bill Index benchmark 331 basis points. The monthly returns of TCorp Fund (+2.80% actual) and CFS Fund (+1.24% actual) were the primary contributors to performance this month, as share and credit market assets continued to rebound strongly.

 

6.     Council engages CPG Research and Advisory & Imperium Markets for assistance in all investment matters relating to advice, risk and portfolio weighting. CPG monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is conducted within Ministerial and rated counterparty guidelines.

 

7.     COVID-19 –Impact on City of Parramatta Portfolio

 

        COVID-19 has adversely influenced financial markets, which in turn, has also affected Council’s investment portfolio.

 

        The RBA cut interest rates to a record low of 0.25%. Shares (equities) continued their rebound in May with investors buoyed on the prospects of a vaccine and the notion that additional stimulus measures would be provided globally.

 

        The following summarises the performance Covid-19 impact on Council’s various investments types:

 

        Council’s senior Floating Rate Notes (FRNs) make up around 27% of the total investment portfolio at month-end. The market valuation of Council’s FRNs rose by around 0.27% (actual) during May once factoring in new investments as credit assets continued their rebound (valuations rose).

 

 

Council’s FRNs are senior ranking assets and high in the bank capital structure. It is expected that, if held to maturity, the FRNs will pay back its original face value ($100.00), along with its quarterly coupons throughout the life of the security.

 

That is, advisors do not expect Council to lose any capital or interest payments from its current holding in its senior FRNs given all banks continue to maintain high capital buffers as required by APRA.

 

At month-end, Council’s FRNs are now marked at an unrealised capital gain of   $616,156.

 

Term Deposits Term Deposits account for around 59% of the total investment portfolio at month-end. Council’s term deposit portfolio was yielding 2.15% p.a. at month-end, with a weighted average duration of around 469 days or 1¼ years. The long average duration will provide some income protection against the low interest rate environment for the next 12 months. As existing deposits mature however, they will inevitably be reinvested at much lower prevailing rates.

 

The highest market rate for any market ADI is currently 1.85% for 5 years. The AAA-A rating space range from 1% to 1.30% depending on term. Given the covenants of Council’s investment policy, it is likely that the portfolio will see some decline in interest income over future financial years with marked differences of 25-50 basis points between “A” rated and unrated “BBB”.

 

BBB Investments Advisors have no concerns with Council’s investments in “BBB” rated senior FRNs given all counterparties continue to hold robust balance sheets with high levels of capital. On a mark-to-market basis, they were up around $51k or +0.10% (actual) for the month of May.

 

 

T-Corp Long Term Growth Fund The NSW TCorp Fund accounts for around 3¾% of Council’s total investment portfolio. The Fund returned +2.80% (actual) during May, largely driven by the fact it invests between 60-80% of its underlying assets in domestic and international shares (equities).

 

Equities continued their rebound during the month on the back of growing optimism of a vaccine for COVID-19, the easing of lockdown measures and speculation that further stimulus measures would be provided globally.

 

   

A sustained level of volatility in equity markets is anticipated, particularly as downside risks to global growth remain, dictated by how long the effects of COVID-19 will remain. Unemployment globally is expected to surge over coming months, with the collective economic impact likely to be more severe than the global financial crisis (GFC).

 

  Our advisors will continue to monitor financial markets and may consider increasing Council’s investment in the TCorp Fund over the coming 3-12 months, particularly given the fact that official interest rates are at record lows.

 

CFS Global Credit Managed Fund Accounts for around 3% of Council’s total investment portfolio. The Fund rose +1.24% in May, as the market valuation of the fund’s assets in global credit securities (FRNs and bonds) rose as spreads continued to tighten.

 

 

The Fund holds a diverse range of securities across the global credit market.  It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains.

 

With a running yield of around 2½%-3% p.a., it is recommended Council retains this “grandfathered” Fund given the alternative to invest in cash and deposits are yielding much lower.

 

8.     Council’s investment portfolio returns are benchmarked to the Ausbond Bank Bill Index to ensure investment returns are acceptable for the investment strategy Council has adopted.

Current and Historical Performance is as follows:

9.     The portfolio is now fully invested, with 6% of at-call and a further 14% of assets maturing in the next 3 months. Returns have gradually fallen after the RBA’s multiple cuts during FY20 and reducing the cash rate to 0.25%.

 

10.   Council has a substantial allocation to securities and bonds, as well as the CFS credit managed fund, for additional liquidity requirements. The portfolio is well- spread across maturities, opportunistically utilising capacity available in short – medium terms.


 

The maturity profile as at 31 May is as follows:

 

11.   Band limits, including group totals, comply except for legacy BBB-/NR ADIs:

BBB- and unrated ADIs will increasingly fall over time, accelerated if FRN sales or projected large inflows occur. Under the new Policy, a more complex and generally lower set of limits applies. This will result in a lengthy transition in which new purchases are tightly constrained, but existing positions grandfathered. The majority of lower rated entities are likely to be largely run off during CY20.

 

12.   The majority of Council’s portfolio is deposits, at 59% of the total assets. The portfolio also includes liquid FRN securities, cash, as well as TCorpIM Long Term Growth Fund.

 

Approximately 6.7% of the portfolio is less defensive, and is categorised as long-term. The investment portfolio is well diversified in complying assets across the entire credit spectrum; with no one credit dominating.

 

Council has invested $17M of Long Term Reserve funds (4% of the total portfolio) to back specified long-term liabilities with the TCorpIM Long Term Growth Fund.

 

13.   The Portfolio allocation as at 31 May 2020 is as follows:

 

14.   The following details are provided on the attachments for information:

·   Comparison of average funds invested with loans balance (Attachment 1)

·   Average interest rate comparison to Ausbond Bank Bill Index (Attachment 1)

·   Investments and loans interest compared to budget (Attachment 1)

·   List of all Council investments (Attachment 2)

·   CPG Comprehensive Investment report (Attachment 3).

 

15.   The Certificate of Investments for May 2020 is provided below:

 

Certificate of Investments

I hereby certify that the investments for the month of May 2020 have been made in accordance with the Act, the Regulations and Council’s Investment Policy – Alistair Cochrane, Acting Chief Financial Officer. 

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

16.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31 May 2020

 

 

 

 

 

 

CPG Research & Advisory

 

Imperium Markets

All Investments are within Policy guidelines and supported by Councils independent advisor.

 

Refer CPG comprehensive Report

All Investment are within Policy limits and reconcile to the General Ledger as at 31 May 20

Finance Team

Alistair Cochrane

Acting CFO

 

Bruce MacFarlane

Treasury & Tax Accountant

 

Councillor Consultation

17.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

 

FINANCIAL IMPLICATION FOR COUNCIL

 

18.   Council’s budgeted income for FY 2019/20 is $10.4m. On Council’s average total portfolio size of around $475m over the financial year, that equates to a budgeted return of around 2.2% per annum.

 

19.   As at the end of May, the cumulative interest earned was approximately $459k below budget due to the significant sell off experienced in March 2020 (severe impact from COVID-19).

 

20.   Should the last month of the financial year offer some stability in financial markets, Council is likely to return around 2.1% p.a. for FY2019-2020, below its budgeted income of around 2.2% p.a. by around $400k

 

 

Bruce MacFarlane

Tax and Treasury Accountant

 

Alistair Cochrane

Chief Financial Officer

 

Michael Tzimoulas

Executive Director Corporate Services

 

 

 

Attachments:

1

List of Council Investments by maturity - May 2020

9 Pages

 

2

Investment and Loans Performance Graph - May 2020

1 Page

 

3

CPG Comprehensive Investment Report - May 2020

19 Pages

 

 

 

REFERENCE MATERIAL


Item 13.2 - Attachment 1

List of Council Investments by maturity - May 2020

 

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Item 13.2 - Attachment 2

Investment and Loans Performance Graph - May 2020

 

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Item 13.2 - Attachment 3

CPG Comprehensive Investment Report - May 2020

 

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Accessible

 

13 July 2020

 

14.1          FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1 248

 

14.2          FOR APPROVAL: Submission to the Department of Planning, Industry and Environment in response to exhibition of the Environmental Impact Statement for Sydney Metro West................................................ 250

 

14.3          FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 11 June 2020.......................................................... 300

 

14.4          FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 11 June 2020............................................. 422


Council 13 July 2020                                                                    Item 14.1

ACCESSIBLE

ITEM NUMBER        14.1

SUBJECT                 FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1

REFERENCE           F2009/00431 - D07250472

REPORT OF            Group Manager - Development and Traffic Services       

 

PURPOSE:

 

To provide Council with information each month on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environment Plans or State Environmental Planning Policy No.1.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

BACKGROUND

 

1.     During the reporting period, 12 May 2020 to 16 June 2020, there were no (0) Development Applications determined under Council delegation where there was a variation to a development standard under Clause 4.6.

 

2.     Under Clause 4.6 of the relevant Local Environmental Plan (LEP) applying to the local government area of the City of Parramatta, development consent may be granted for development even though the development would contravene a development standard such as a height and/or floor space ratio standard contained within an LEP.

 

3.     State Environmental Planning Policy No 1 (SEPP 1) contains similar provisions to Clause 4.6 and allows development to be approved even though it may not comply with a development standard in a state planning instrument, such as another SEPP.

 

4.     A report is presented to Council each month on any development consent issued where the development does not comply with a development standard.  This report follows the reporting requirements prescribed in Planning Circular PS08-014 issued by the (then) NSW Department of Planning.

 

5.     Controls within Development Control Plans (DCP) are not development standards as a DCP is not an “environmental planning instrument”.

 

ISSUES/OPTIONS/CONSEQUENCE

 

6.     There are no issues/options/consequence for Council associated with this report.

 

 

CONSULTATION & TIMING

 

7.     There are no consultation and timing considerations for Council associated with this report.

 

Stakeholder Consultation

 

8.     The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

 

Councillor Consultation

9.     The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

N/A

N/A

N/A

N/A

N/A

 

FINANCIAL IMPLICATIONS FOR COUNCIL

 

10.      There are no financial implications for Council associated with this report.

 

 

Mark Leotta

Group Manager Development and Traffic Services

 

Jennifer Concato

Executive Director City Planning and Design

 

 

Attachments:

 

 

REFERENCE MATERIAL


Council 13 July 2020                                                                    Item 14.2

ACCESSIBLE

ITEM NUMBER        14.2

SUBJECT                 FOR APPROVAL: Submission to the Department of Planning, Industry and Environment in response to exhibition of the Environmental Impact Statement for Sydney Metro West

REFERENCE           F2018/00684 - D07452381

REPORT OF            Transport Planning Manager       

 

PURPOSE:

 

The purpose of this report is for Council to consider a draft submission to the Department of Planning, Industry and Environment in response to the public exhibition of an Environmental Impact Statement and draft amendments to the State Environmental Planning Policy (Infrastructure) 2007 for Sydney Metro West.

 

 

RECOMMENDATION

 

(a)    That Council approve and forward the submission at Attachment 1 to the Department of Planning, Industry and Environment (DPIE) on the Environmental Impact Statement for Sydney Metro West, noting Council’s support for the project and advocating for consideration of the following key items as part of the approval process:

 

i)      Inclusion (or as a minimum, provision for future addition) of a Metro Station at Camellia;

ii)     Investigation of alternate locations for the storage and maintenance facility at Clyde;

iii)     Identification and planning to ensure seamless connections to future rail links, Parramatta Light Rail Stage 2 and new feeder bus services;

iv)    Integrating land use, pedestrian cyclist and public transport connections at Westmead and Sydney Olympic Park;

v)     Integrating land uses, the Civic Link, the over-station development, pedestrian, cyclist and road and public transport connectivity at Parramatta; and

vi)    Mitigating recreation, environmental and flooding issues at Clyde/Rosehill and delivering the planned regional scale walking and cycling link along the former Carlingford Line (T6).

(b)    Further, that Council approve the incorporated response at Section 16 of Attachment 1 to the draft amendments to the State Environmental Planning Policy (Infrastructure) to suggest that DPIE reconsider the thresholds for notification for concurrence, to ensure low-impact Development Applications—which are unlikely to affect Metro West—are not unnecessarily delayed.

 


BACKGROUND

 

1.     On 30 April 2020, the Department of Planning, Industry and Environment (DPIE) placed the Environmental Impact Statement (EIS) for Concept and Stage 1 of Sydney Metro West on public exhibition.  The public exhibition of the EIS concluded on 26 June 2020. 

2.     Concurrently with the EIS, DPIE placed on public exhibition a Draft Amendment to State Environmental Planning Policy (Infrastructure) 2007 (the Infrastructure SEPP) relating to the protection of the rail corridor for the Sydney Metro West project.  Council has consolidated submissions on both exhibitions in one response to DPIE.

3.     The State Government announced Sydney Metro West on 21 October 2019.  The approximately 24 kilometre long underground metro rail line will connect Westmead and Parramatta to Sydney Olympic Park and Sydney CBD (refer to Figure 1).

Figure 1: Metro West alignment                Source: Sydney Metro

4.     The EIS as exhibited is for the Concept, and Stage 1 of the project.  The concept includes the length of the metro line, station and ancillary facility locations and likely underground construction methodology.  Stage 1 includes all major civil construction works such as tunnelling and station excavation between Westmead and The Bays. There are no concept designs for future works in the EIS. Future approvals will have to be sought for stations and other works in the City of Parramatta.

5.     Sydney Metro has announced 8 planned station locations including:

·        Westmead, which is located just outside City of Parramatta’s boundary but will serve the Westmead Health Innovation Precinct

·        Parramatta CBD, at Horwood Place

·        Sydney Olympic Park, off Olympic Boulevard between Herb Elliot Avenue and Figtree Drive.

6.     The EIS details planning for ancillary facilities to support operation of Metro West, including a stabling and maintenance facility at Clyde, and service facilities, for emergency access and ventilation, proposed at Clyde and at Silverwater.

7.     Sydney Metro West has summarised the EIS in Westmead to The Bays and Sydney CBD: Environmental Impact Statement Summary, which is available at:  https://www.sydneymetro.info/sites/default/files/document-library/Westmead_to_the_Bays_and_Sydney_CBD_Environmental_Impact_Statement_summary_final_1.pdf

 

ISSUES/OPTIONS/CONSEQUENCES

 

8.     Council resolved on 16 December 2019, a submission to Metro’s consultation of a strategic station option at Rydalmere, advocating for an intermediate station in between Parramatta and Olympic Park, with a preference for a station at Camellia.  Although the EIS materials reference an ongoing investigation at Rydalmere, Sydney Metro announced at the commencement of the EIS that Rydalmere is no longer being considered.

9.     Council resolved on 28 October 2019, to write to the Premier and her Ministers to advise Council’s complete support for Valvoline Raceway, Parramatta to remain in its historic and present location due to the land being recreational land.  The EIS indicates that Clyde remains the planned location for the stabling yard and maintenance facility.  Additionally, the EIS addresses, at a high level, some of the impacts to flooding, the environment, recreation and access associated with the planned facility.

10.   The draft submission at Attachment 1 reiterates Council’s support for the Metro West Project, and calls on DPIE to consider the issues in the recommendation to this report as part of the approval process for the Sydney Metro West Project.

 

CONSULTATION & TIMING

 

11.   DPIE has granted an extension of time to Council to make its endorsed submission as soon as possible after its meeting of 13 July 2020.

12.   Sydney Metro briefed the Lord Mayor and senior executives on the contents of the EIS in late May 2020.

13.   On 10 June 2020, Council’s Lord Mayor wrote to the Minister for Transport to call for inclusion of a metro station at Camellia.

14.   This response has been drafted with input of officers from City Strategy, City Planning & Design, City Assets & Operations, and Property & Place.

15.   Sydney Metro and DPIE have consulted with Council officers through workshops and presentations on the technical aspects of the EIS, and Sydney Metro continues to engage with officers on technical design considerations for Metro facilities.

 

Stakeholder Consultation

 

16.   The following stakeholder consultation has been undertaken in relation to the preparation of this submission:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 April 2020

Internal subject matter experts

n/a

Invited (via email) staff across Council to review the EIS and provide comments to inform a draft submission

Transport Planning Manager

 

Councillor Consultation

17.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

30 April 2020

All

Nil

Councillors advised (via email) of exhibition of the EIS (via email)

Executive Director, City Planning and Design

29 May 2020

All

Nil

Councillors invited (via email) to provide feedback to inform drafting of a submission

Executive Director, City Planning and Design

29 May 2020

Clr Prociv

Query about consideration of a station in Clyde

Responded (via email) that Council is currently focused on inclusion of a station at Camellia

Executive Director, City Planning and Design

24 June 2020

Clr Davis

Concerned about the future of the speedway and loss of RE2 Private Recreation land

Matter included in draft submission at Attachment 1

Transport Planning Manager

 

FINANCIAL IMPLICATION FOR COUNCIL

 

18.   There are no direct financial implications, other than staff time used to prepare the submission, for Council as a result of making this submission.

19.   Any future decisions arising from the Metro West project with direct financial impacts to Council will go through separate consideration and approval processes.

 

Michael Jollon

Transport Planning Manager

 

Alistair Cochrane

Chief Financial Officer

 

Geoff King

Group Manager City Strategy

 

Jennifer Concato

Executive Director City Planning and Design

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Submission to the DPIE - Sydney Metro West

45 Pages

 

 

 

REFERENCE MATERIAL

 


Item 14.2 - Attachment 1

Submission to the DPIE - Sydney Metro West

 

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Council 13 July 2020                                                                    Item 14.3

ACCESSIBLE

ITEM NUMBER        14.3

SUBJECT                 FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 11 June 2020

REFERENCE           F2020/00082 - D07250009

REPORT OF            Traffic and Transport Manager       

 

PURPOSE:

 

To give consideration to the minutes and endorse the recommendations of the Parramatta Traffic Committee meeting held on 11 June 2020.

 

 

RECOMMENDATION

 

(a)    That Council note the minutes of the Parramatta Traffic Committee meeting held on 11 June 2020, as provided at Attachment 1.

 

(b)    Further, that Council approve the recommendations of the Parramatta Traffic Committee meeting held on 11 June 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

 

i.                  ITEM 2006 A1 – UHRIG ROAD, LIDCOMBE – PROPOSED PEDESTRIAN REFUGE ISLAND

 

        The pedestrian refuge island and all associated works are to be installed by the developer of 11A and 13 Carter Street, Lidcombe at no cost to Council. Therefore, this proposal has no direct financial impact upon Council’s budget.

 

ii.                 ITEM 2006 A2 – RAWSON STREET AT BRIDGE STREET, EPPING – PROPOSED ‘NO LEFT TURN - VEHICLES UNDER 9M EXCEPTED’ RESTRICTION

 

        The estimated cost for the installation of ‘No Left Turn – Vehicles under 9m Excepted’ restriction is $1,000.  This work will be funded from the approved budget of $291,871 for the installation of pedestrian refuge island project in Bridge Street west of Rawson Street, Epping. Note that the pedestrian refuge island project has received 50% funding from the NSW Government under its Active Transport Program.  The remaining 50% of the cost of the project will be funded by Council from its 2019/20 Active Transport Program Fund.

       

iii.                ITEM 2006 A3 – CAMPBELL STREET PARRAMATTA, RAILWAY PARADE WESTMEAD AND PARK AVENUE WESTMEAD – PROPOSED WATTS PROFILE SPEED HUMPS

 

The estimated cost of the installation of 7 speed humps in Parramatta and Westmead is $100,000. Council received funding of $250,000 from the NSW Government under the Safe Speeds in High Pedestrian Activity and Local Areas Program to undertake the works related to the installation of ‘40km/h High Pedestrian Activity Area (HPAA)’ restrictions and associated traffic calming in Parramatta, North Parramatta, Westmead and Harris Park. To-date, Council has spent $89,000 for the installation of signs and pavement markings associated with the HPAA restrictions. The rest of the available balance will be used for this proposal.

 

iv.                ITEM 2006 A4 – MASON STREET, NORTH PARRAMATTA – PROPOSED EXTENSION OF RESIDENT PARKING SCHEME

 

The approximate cost for the installation of the proposed ‘4 Hour Parking 8am-6pm Mon-Fri Permit Holders Excepted Area 05’ restrictions, ‘No Parking’ and ‘No Stopping’ signs in Mason Street, North Parramatta is $1,500.  The proposed works would be funded by the Transport for NSW Block Grant funds for installation and maintenance of traffic signs and line markings in 2020/21.

 

v.                 ITEM 2006 A5 – CAROLINE CHISHOLM DRIVE EAST OF OLYMPUS STREET, WINSTON HILLS – PROPOSED SPEED CUSHIONS

 

The cost estimate for the proposed speed cushions in Caroline Chisholm Drive on both approaches to the existing pedestrian refuge island (east of Olympus Street), Winston Hills is $7,000. This project is 100% funded by Council from the Traffic Facilities Fund.

 

vi.                ITEM 2006 A6 – INTERSECTION OF PARRAMATTA ROAD AND MARSH STREET, CLYDE – PROPOSED PEDESTRIAN AND CYCLIST FACILITIES

 

The design of this project has been funded from external grant funding.

The construction cost of all the works listed is approximately $1,039,222. A grant application has been made to the TfNSW Active Transport Program for funding the entire amount in FY2020/21.  Should this application not be successful, construction would not proceed in FY2020/21, and Council will apply to the same program for grant funding in FY2021/22.

 

vii.               ITEM 2006 A7 – EPPING TO CARLINGFORD CYCLEWAY

The approximate cost of all the works listed is approximately $1,950,260. The proposed works are 100% funded by State Government grants for installation and construction in FY2019/20 and FY 2020/21.

 

viii.             ITEM 2006 A8 – TRIAL OF A CASHLESS AND TICKETLESS PAYMENT METHOD ON THE FLEET OF PARKING METERS

 

The approximate cost for the proposed implementation of cashless payment for parking in Parramatta, North Parramatta and Harris Park is $15,000. The proposed works would be funded by Paid Parking’s budget in 2019/2020.

 

 

 

BACKGROUND

 

1.     Roads and Maritime Services (RMS) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999.  In order to deal with the large number and range of traffic related matters effectively, the RMS has delegated certain aspects of the control of traffic on local roads to councils.  RMS has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2.     The RMS delegation to councils limits the types of prescribed traffic control devices and traffic control facilities that council can authorise and imposes certain conditions on councils.  One of these conditions requires councils to obtain the advice of RMS and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3.     The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, and Roads and Maritime Services and the Local State Member of Parliament or their nominee.  The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and RMS can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4.     The most recent meeting of the Parramatta Traffic Committee was held on 11 June 2020.  The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

 

5.     The recommendations from the Parramatta Traffic Committee meeting are provided below together with financial impact statements for each recommendation:

 

ITEM NO.

 

2006 A1          UHRIG ROAD, LIDCOMBE – PROPOSED PEDESTRIAN REFUGE ISLAND

 

                    That a pedestrian refuge island with associated signs and pavement markings be installed in Uhrig Road, Lidcombe by the developer of 11A and 13 Carter Street, Lidcombe (refer to attached plan) at no cost to Council. 

 

                    Unanimous support.

 

                    Financial Impact Statement:

                    The pedestrian refuge island and all associated works are to be installed by the developer of 11A and 13 Carter Street, Lidcombe at no cost to Council. Therefore, this proposal has no direct financial impact upon Council’s budget.

 

2006 A2          RAWSON STREET AT BRIDGE STREET, EPPING – PROPOSED ‘NO LEFT TURN - VEHICLES UNDER 9M EXCEPTED’ RESTRICTION

 

That the proposed ‘No Left Turn - Vehicles Under 9m Excepted’ restriction be installed in Rawson Street (northbound) at Bridge Street, Epping as shown in Figure 1 of the report subject to the Traffic Management Plan (TMP) being approved by Transport for New South Wales (TfNSW).

 

Unanimous support.

 

Financial Impact Statement:

The estimated cost for the installation of ‘No Left Turn – Vehicles under 9m Excepted’ restriction is $1,000.  This work will be funded from the approved budget of $291,871 for the installation of pedestrian refuge island project in Bridge Street west of Rawson Street, Epping. Note that the pedestrian refuge island project has received 50% funding from the NSW Government under its Active Transport Program.  The remaining 50% of the cost of the project will be funded by Council from its 2019/20 Active Transport Program Fund.

 

2006 A3          CAMPBELL STREET PARRAMATTA, RAILWAY PARADE WESTMEAD AND PARK AVENUE WESTMEAD – PROPOSED WATTS PROFILE SPEED HUMPS

 

1.     That three Watts Profile Speed Humps with associated signage and pavement markings be installed in Campbell Street between Marsden Street and Church Street, Parramatta as shown on the plan attached to this report.

 

2.     That two Watts Profile Speed Humps with associated signage and pavement markings be installed in Railway Parade between Central Avenue and Park Avenue, Westmead as shown on the plan attached to this report

 

3.     That two Watts Profile Speed Humps with associated signage and pavement markings be installed in Park Avenue between Railway Parade and Queens Road, Westmead as shown on the plan attached to this report

 

Unanimous support

 

Financial Impact Statement:

 

The estimated cost of the installation of 7 speed humps in Parramatta and Westmead is $100,000. Council received funding of $250,000 from the NSW Government under the Safe Speeds in High Pedestrian Activity and Local Areas Program to undertake the works related to the installation of ‘40km/h High Pedestrian Activity Area (HPAA)’ restrictions and associated traffic calming in Parramatta, North Parramatta, Westmead and Harris Park. To-date, Council has spent $89,000 for the installation of signs and pavement markings associated with the HPAA restrictions. The rest of the available balance will be used for this proposal.

 

 

2006 A4          MASON STREET, NORTH PARRAMATTA – PROPOSED EXTENSION OF RESIDENT PARKING SCHEME

 

1.     That a combination of ‘4 Hour Parking 8am-6pm Mon-Fri Permit Holders Excepted Area 05’, ‘No Parking’ and statutory ‘No Stopping’ restrictions be installed on Mason Street between Brabyn Street and Macarthur Street, North Parramatta as shown in the sketch attached to the report.

 

2.     That all residential dwellings at 1-5 Mason Street, North Parramatta be included within Area 05 of the Resident Parking Scheme for the purpose of issuing a new permit. 

 

Unanimous support

 

Financial Impact Statement:

 

The approximate cost for the installation of the proposed ‘4 Hour Parking 8am-6pm Mon-Fri Permit Holders Excepted Area 05’ restrictions, ‘No Parking’ and ‘No Stopping’ signs in Mason Street, North Parramatta is $1,500.  The proposed works would be funded by the Transport for NSW Block Grant funds for installation and maintenance of traffic signs and line markings in 2020/21.

 

2006 A5          CAROLINE CHISHOLM DRIVE EAST OF OLYMPUS STREET, WINSTON HILLS – PROPOSED SPEED CUSHIONS

 

1.     That the installation of speed cushions on both approaches to the pedestrian refuge island in Caroline Chisholm Drive (east of Olympus Street), Winston Hills be approved in accordance with the plan attached to the report.

 

2.     That PS-2 bicycle logos be line marked in Caroline Chisholm Drive (east of Olympus Street), Winston Hills on both approaches to the pedestrian refuge island.

 

Unanimous support

 

Financial Impact Statement:

 

The cost estimate for the proposed speed cushions in Caroline Chisholm Drive on both approaches to the existing pedestrian refuge island (east of Olympus Street), Winston Hills is $7,000. This project is 100% funded by Council from the Traffic Facilities Fund.

 

2006 A6          Intersection of Parramatta Road and Marsh Street, Clyde – Proposed Pedestrian and Cyclist Facilities

 

1.     That the installation of pedestrian and cyclist facilities at the signalised intersection of Parramatta Road on Marsh Street, Granville including the following items detailed below and as shown in the attached plan be approved.

-       A new pedestrian and cyclist crossing at the western leg of the intersection,

-       Upgrade of the southern leg of the intersection to include a pedestrian and cyclist crossing

-       Regulatory signage on the southern side of Parramatta Road between George Street and Rowell Street, Granville to enable a shared path.

2.     That the below works be considered as part of traffic signals upgrade works as detailed in recommendation 1.

-       PS-2 bicycle logos on Berry, Marsh and Sutherland Streets.

-       Lipless kerb on southwest corner for the transition between Marsh Street and the shared path.

-       Reflective tapes on poles and posts.

3.     That recommendations 1 and 2 are subject to the Traffic Control Signal Plan being approved by Transport for NSW and funding being available.

 

Unanimous support

 

Financial Impact Statement:

 

The design of this project has been funded from external grant funding.

The construction cost of all the works listed is approximately $1,039,222. A grant application has been made to the TfNSW Active Transport Program for funding the entire amount in FY2020/21.  Should this application not be successful, construction would not proceed in FY2020/21, and Council will apply to the same program for grant funding in FY2021/22.

 

2006 A7          EPPING TO CARLINGFORD CYCLEWAY

 

                    That a shared path and associated regulatory signage be installed on the eastern side of Marsden Road between Pennant Hills Road and Rickard Street, Carlingford as shown in the plan attached to the report.

1.     That the existing footpath located on the southern side of Bridge Street between High Street and Wyralla Avenue, Epping, and between Pennant Parade and Barellan Avenue, Carlingford be widened, and shared paths and associated signage be installed as shown in the plan attached to the report.  Council is currently upgrading the splitter island on Bridge Street west of Rawson Street, and the designs of each piece of infrastructure have been aligned so they can be delivered as separate projects with minimal re-work.

2.     That the existing footpath on the western side of Victoria Street south of Bridge Street, Epping be widened and shared paths and associated signage be installed as shown in the plan attached to the report

3.     That a pedestrian refuge island be installed in Rickard Street at Marsden Road, Carlingford as shown in the plan attached to the report.

4.     That the existing splitter islands at the below locations be upgraded to pedestrian refuge islands as shown in the plan attached to the report

(a)    High Street south of Bridge Street, Epping

(b)    Rawson Street south of the roundabout Bridge Street, Epping

(c)    Pennant Parade south of the roundabout at Willoughby Street, Epping

Unanimous support

 

Financial Impact Statement:

The approximate cost of all the works listed is approximately $1,950,260. The proposed works are 100% funded by State Government grants for installation and construction in FY2019/20 and FY 2020/21.

 

2006 A8          TRIAL OF A CASHLESS AND TICKETLESS PAYMENT METHOD ON THE FLEET OF PARKING METERS

That a trial of a cashless and ticketless payment method on all parking meters operating in the City of Parramatta LGA for a minimum of 12 month period be approved.

Unanimous support

 

Financial Impact Statement:

 

The approximate cost for the proposed implementation of cashless payment for parking in Parramatta, North Parramatta and Harris Park is $15,000. The proposed works would be funded by Paid Parking’s budget in 2019/2020.

 

CONSULTATION AND TIMING

 

5.     Details of the consultation undertaken with the Community and Councillors for each of the items considered at the meeting, including the response for each item, are included in Attachment 3.

 

FINANCIAL IMPLICATION

 

6.     The financial implications are provided in the comments for each item.

 

CONCLUSION

 

7.     Council officers recommend that the recommendations of the Parramatta Traffic Committee meeting held on 11 June 2020 be adopted by Council.

 

Richard Searle

Traffic and Transport Manager

 

Mark Leotta

Group Manager - Development and Traffic Services

 

Alistair Cochrane

Acting Chief Financial Officer

 

Jennifer Concato

Executive Director City Planning and Design

 

Brett Newman

Chief Executive Officer

 

 

Attachments:

1

Parramatta Traffic Committee Minutes of meeting held on 11 June 2020

7 Pages

 

2

Parramatta Traffic Committee Item Reports for meeting held on 11 June 2020

70 Pages

 

3

Consultation and Timing for the Parramatta Traffic Committee held on 11 June 2020

37 Pages

 

 

 

REFERENCE MATERIAL

 


Item 14.3 - Attachment 1

Parramatta Traffic Committee Minutes of meeting held on 11 June 2020

 

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Item 14.3 - Attachment 2

Parramatta Traffic Committee Item Reports for meeting held on 11 June 2020

 

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Item 14.3 - Attachment 3

Consultation and Timing for the Parramatta Traffic Committee held on 11 June 2020

 

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Council 13 July 2020                                                                    Item 14.4

ACCESSIBLE

ITEM NUMBER        14.4

SUBJECT                 FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 11 June 2020

REFERENCE           F2020/00077 - D07250051

REPORT OF            Traffic and Transport Manager       

 

PURPOSE:

 

That Council give consideration to the minutes and endorse the recommendations of the Traffic Engineering Advisory Group meeting held on 11 June 2020.

 

 

RECOMMENDATION

 

(a)    That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 11 June 2020, provided at Attachment 1.

 

(b)    Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 11 June 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

 

i.                  ITEM 2006 B1 – WHITEHAVEN ROAD AND MOIR AVENUE, NORTHMEAD – Implications of Left Turn Ban At Windsor Road

 

        This report does not recommend any changes in Whitehaven Road and Moir Avenue, Northmead. Therefore, this matter has no financial impact upon Council's budget.

 

ii.                 ITEM 2006 B2 – NEWINGTON RESIDENTIAL AREA – RESULTS OF STAGE 2 COMMUNITY CONSULTATION FOR A PROPOSED PERMIT PARKING SCHEME

 

        This report does not recommend the installation of Resident and Visitor Parking Scheme in Newington. Therefore, there is no financial impact on Council's budget.

       

iii.                ITEM 2006 B3 – BOGALARA ROAD, OLD TOONGABBIE – REQUEST FOR TRAFFIC CALMING

 

This report does not recommend any changes in Bogalara Road, Old Toongabbie. Therefore, this matter has no financial impact upon Council's budget. 

 

iv.                ITEM 2006 B4 – ALFRED STREET SOUTH OF ALICE STREET, HARRIS PARK – PROPOSED PEDESTRIAN REFUGE ISLAND AND SPEED CUSHIONS

The approximate cost for converting the existing splitter island in Alfred Street south of Alice Street, Harris Park to a pedestrian refuge island with pedestrian fence and speed cushions is $320,000. It is to be noted that civil works for this project need to include grade adjustments and reconstruction of drainage pits.

Approval of this item is subject to Council approving funding for the Active Transport Program in the 2020/21 Operating Plan and Council selecting the project for funding from the 2020/21 Active Transport Program.

 

v.                 ITEM 2006 B5 – PROPOSED TRAFFIC PROJECTS FOR 2020/21

 

The total estimated cost of 10 projects proposed to be constructed in 2020/2021 is $5,988,700. It is to be noted that the list may not be final as more funding from other sources may become available.

 

City of Parramatta Council’s Operational Plan has allocated $1.5 million per year over the three financial years (2018/19 – 2020/21) for the delivery of traffic projects using various 7.11 reserves.  There are also grant funds from State and/or Federal Governments, General Revenue, Council’s Civic Improvement Funds, Development Contributions and Planning Agreement funds that can be used for traffic projects.  In addition to these funds, there is $1,550,000 of funds available for traffic projects that were transferred from The Hills Shire Council.

 

It is proposed to use part of these funds to undertake 10 projects in 2020/21 (refer to Table 1). 

 

vi.                ITEM 2006 B6 – PROJECTS LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20

 

There is no financial implication to Council as a result of this recommendation.

 

vii.               ITEM 2006 B7 – OUTSTANDING WORKS INSTRUCTIONS

 

RMS Block Grant funds for 2019/20 have been used for these works

 

viii.             ITEM 2006 B8 – FOOD DELIVERY CYCLISTS RIDING on footpathS

 

The cost of these investigations and programs are contained within various existing budgets including the use of staff time.  The total cost is in the order of approximately $3,000.

 

ix.                ITEM 2006 B9 – CARLINGFORD ROAD AT Pennant STreet, Epping – proposed traffic signals

 

No works or expenditure of funds are currently proposed.

 

 

 

BACKGROUND

 

1.     The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Road and Maritime Services (RMS) delegation to councils.  The TEAG does not have the formal voting process that Parramatta Traffic Committee has.  It is, primarily, a technical review committee that advises Council on traffic related matters. TEAG also considers items where RMS maintains its control, such as speed limits, clearways and traffic signals or items for which RMS does not have control such as planning of future projects. 

 

2.     The most recent meeting of the Traffic Engineering Advisory Group was held on 11 June 2020.  The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

 

ISSUES/OPTIONS/CONSEQUENCES

 

3.     The recommendations from the Traffic Engineering Advisory Group meeting are provided below and financial impact statements for each recommendation:

 

ITEM NO.

 

2006 B1     WHITEHAVEN ROAD AND MOIR AVENUE, NORTHMEAD – Implications of Left Turn Ban At Windsor Road

 

That Council write to Transport for NSW providing the information in this report and request that TfNSW investigate the widening of Windsor Road so that there are two lanes of traffic in the northbound direction in the AM peak and request that TfNSW provide a timeframe for when the work will be undertaken.

 

Unanimous support

 

Financial Impact Statement:

 

This report does not recommend any changes in Whitehaven Road and Moir Avenue, Northmead. Therefore, this matter has no financial impact upon Council's budget.

 

2006 B2     NEWINGTON RESIDENTIAL AREA – RESULTS OF STAGE 2 COMMUNITY CONSULTATION FOR A PROPOSED PERMIT PARKING SCHEME

That a Resident and Visitor Parking Scheme (RVPS) not be installed in Newington and that Council notify the survey respondents.

Unanimous support.

 

Financial Impact Statement:

 

This report does not recommend the installation of Resident and Visitor Parking Scheme in Newington. Therefore, there is no financial impact on Council's budget.

 

2006 B3     BOGALARA ROAD, OLD TOONGABBIE – REQUEST FOR TRAFFIC CALMING

 

1.     That Council note that centreline marking in Bogalara Road, Old Toongabbie has recently been installed to delineate travel lanes and intersections, and reduce ‘corner cutting’.

 

2.     That Council note that arrangements have been made to install chevron alignment markers in Bogalara Road, Old Toongabbie by mid-June 2020 to guide motorists around the bend near Boonah Street.

 

3.     That Council note that Bogalara Road, Old Toongabbie has not been included in the ‘List of Traffic Projects Supported by Community Petition’ (previously known as the Road Safety and Amenity List) as City of Parramatta Council has not received the written support from 50% of residents of the street or part of a street required to be included in this list.

 

Unanimous support

 

Financial Impact Statement:

 

This report does not recommend any changes in Bogalara Road, Old Toongabbie. Therefore, this matter has no financial impact upon Council's budget. 

 

2006 B4     ALFRED STREET SOUTH OF ALICE STREET, HARRIS PARK – PROPOSED PEDESTRIAN REFUGE ISLAND AND SPEED CUSHIONS

 

1.     That community consultation be undertaken regarding the installation of a pedestrian refuge island, pedestrian fence and speed cushions in Alfred Street south of Alice Street, Harris Park as shown on the plan attached to the report.

 

2.     That the installation of PS-2 bicycle logos be considered in the design of the proposed pedestrian refuge island in Alfred Street south of Alice Street, Harris Park as detailed in item 1.

 

3.     That the outcome of the community consultation for the installation of a pedestrian refuge island and speed cushions in Alfred Street south of Alice Street, Harris Park be referred to the Parramatta Traffic Committee for consideration.

 

4.     That items 1 and 2 are subject to Council approving funding for the Active Transport Program in the 2020/21 Operating Plan and Council selecting the project for funding from the 2020/21 Active Transport Program.

 

Unanimous support

 

Financial Impact Statement:

 

The approximate cost for converting the existing splitter island in Alfred Street south of Alice Street, Harris Park to a pedestrian refuge island with pedestrian fence and speed cushions is $320,000. It is to be noted that civil works for this project need to include grade adjustments and reconstruction of drainage pits.

Approval of this item is subject to Council approving funding for the Active Transport Program in the 2020/21 Operating Plan and Council selecting the project for funding from the 2020/21 Active Transport Program.

 

2006 B5     PROPOSED TRAFFIC PROJECTS FOR 2020/21

 

1.     That Council approve the traffic projects listed in Part 1 of Table 1 in the report for implementation in 2020/21 as part of Council’s Active Transport Program.

 

2.     That Council undertake design and consultation, then report to PTC and Council for the projects listed in Part 1 of Table 1 Part 1 in the report.

 

3.     That Council note the other proposed traffic projects for 2020/21 detailed in Parts 2 and 3 of Table 1 the report. 

 

Unanimous support

 

Financial Impact Statement:

 

The total estimated cost of 10 projects proposed to be constructed in 2020/2021 is $5,988,700. It is to be noted that the list may not be final as more funding from other sources may become available.

 

City of Parramatta Council’s Operational Plan has allocated $1.5 million per year over the three financial years (2018/19 – 2020/21) for the delivery of traffic projects using various 7.11 reserves.  There are also grant funds from State and/or Federal Governments, General Revenue, Council’s Civic Improvement Funds, Developer’s Contributions and Developer’s Voluntary Planning Agreement (VPA) Contribution funds that can be used for traffic projects.  In addition to these funds, there is $1,550,000 of funds available for traffic projects that were transferred from The Hills Shire Council.

 

It is proposed to use part of these funds to undertake 10 projects in 2020/21 (refer to Table 1). 

 

2006 B6     PROJECTS LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20

 

1.     That the changes to the structure of the Projects Lists for proposed traffic works be received and noted.

 

2.     That the information in relation to the three (3) traffic projects completed between March and May 2020 be received and noted.

 

Unanimous support

 

Financial Impact Statement:

 

There is no financial implication to Council as a result of this recommendation.

 

2006 B7     OUTSTANDING WORKS INSTRUCTIONS

 

That the information in relation to outstanding Works Instructions over the 4-month period between January and April 2020 be received and noted.

 

Unanimous support

 

Financial Impact Statement:

 

RMS Block Grant funds for 2019/20 have been used for these works.

 

BUSINESS ITEMS:

 

2006 B8     FOOD DELIVERY CYCLISTS RIDING on footpathS

 

That the information in relation to food delivery cyclists on footpaths be received and noted.

 

Unanimous support

 

Financial Impact Statement:

 

The cost of these investigations and programs are contained within various existing budgets including the use of staff time.  The total cost is in the order of approximately $3,000.

 

2006 B9     CARLINGFORD ROAD AT Pennant STreet, Epping – proposed traffic signals

 

That the information in relation to a petition regarding proposed traffic signals in Carlingford Road at Pennant Street be noted.

 

Unanimous support

 

Financial Impact Statement:

 

No works or expenditure of funds are currently proposed.

 

CONSULTATION AND TIMING

 

4.     Details of the consultation undertaken with the Community and Councillors for each of the items considered at the meeting, including the response for each item, are included in Attachment 3.

 

FINANCIAL IMPLICATION

 

5.       The financial implications are provided in the comments above for each item.

 

CONCLUSION

 

6.     Council officers recommend that the recommendations of the Traffic Engineering Advisory Group meeting held on 11 June 2020 be adopted by Council.

 

Richard Searle

Traffic and Transport Manager

 

Mark Leotta

Group Manager - Development and Traffic Services

 

Alistair Cochrane

Acting Chief Financial Officer

 

Jennifer Concato

Executive Director City Planning and Design

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Traffic Engineering Advisory Group Minutes of meeting held on 11 June 2020

11 Pages

 

2

Traffic Engineering Advisory Group Item Reports for meeting held on 11 June 2020

128 Pages

 

3

Consultation and Timing for the Traffic Engineering Advisory Group meeting held on 11 June 2020

8 Pages

 

 

 

REFERENCE MATERIAL

 


Item 14.4 - Attachment 1

Traffic Engineering Advisory Group Minutes of meeting held on 11 June 2020

 

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Item 14.4 - Attachment 2

Traffic Engineering Advisory Group Item Reports for meeting held on 11 June 2020

 

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Item 14.4 - Attachment 3

Consultation and Timing for the Traffic Engineering Advisory Group meeting held on 11 June 2020

 

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Green

 

13 July 2020

 

15.1          FOR APPROVAL: Management of Abandoned Trolleys...................................................... 578

 

15.2          FOR APPROVAL: George Kendall Riverside Park Department of Planning Park Improvement Works................................... 587


Council 13 July 2020                                                                    Item 15.1

GREEN

ITEM NUMBER        15.1

SUBJECT                 FOR APPROVAL: Management of Abandoned Trolleys

REFERENCE           F2004/06447 - D07186832

REPORT OF            Group Manager Regulatory Services       

 

PURPOSE:

 

The purpose of this report is to provide Council with an update on the work undertaken to date on abandoned trolleys within the LGA, including data collected over the past 12 months with a recommendation to manage this issue into the future.  

 

 

RECOMMENDATION

 

(a)    That Council note the information contained within this report. 

 

(b)    Further, that Council approve a six (6) month trial of issuing penalties for the non-collection of reported trolleys, and costs of the trial to be funded from existing operational budgets.

 

 

BACKGROUND

 

1.     At the Council meeting of 25 November 2019, Councillor Prociv tabled a Notice of Motion that was resolved as follows:

(a)    That a report be brought back to the Chamber for the first council meeting in 2020 containing;

i.  An update on all work that has been done to address the motions that have already been moved in this Chamber regarding shopping trolley management;

ii.  Any consultation that has been undertaken with neighbouring Councils on their trolley management strategies and policies regulatory policies and education strategies that have been successfully implemented.

 

PREVIOUS REPORTS TO THE CHAMBER

 

2.     The issue of abandoned trolleys was initially raised by Councillor Prociv at the Council meeting held on 26 February 2018, with a Notice of Motion that was resolved as follows:

(a)    That Council investigate its legal options, developing a formal policy to outline Council’s approach to abandoned or unattended trolleys in the Parramatta LGA.

(b)    That Council, as part of this policy, implement a one-year trial program for the collection of abandoned shopping trolleys as part of its 2018/19 Operational Plan and Budget.

(c)    That a report be brought back to Council that investigates the feasibility of introducing standard Conditions of Consent for local businesses where shopping trolleys are used to ensure effective trolley management systems, which may include Deposit/Refund Schemes (coin operated trolley release bays) or Trolley Containment Systems (electronic wheel-lock) and alternative methods of disposal.

3.     Following this Notice of Motion, a report was provided to Council on 25 June 2018 containing information on the practices employed by both the City of Parramatta and other NSW Councils to manage abandoned shopping trolleys and the resources required to facilitate these. It was further resolved:

(a)    That the Council not proceed with a formal policy on the management of abandoned shopping trolleys, and instead improve education and promotion relating to reporting of trolleys to the responsible agents of collection.

(b)    That Council enhance its education and engagement over the next 6 months through the measures and opportunities detailed in the body of this report.

(c)    That Council strengthen the current standard Conditions of Consent for businesses where shopping trolleys are used to ensure effective trolley management systems are in place, including convening a meeting with business operators in the LGA that provide shopping trolleys.

(d)    Further, that a report be brought back to Council after 12 months detailing: - 

i.    The outcomes of the recommended enhancements and new approach in managing this issue.

ii.    Cost of a collection and re-claim option for shopping trolleys.

 

FINDINGS FROM LOCAL AUDITS

 

4.     To better understand the extent of the issue, officers from Council’s Cleansing and Sustainability and Waste Teams conducted several audits across key hotspots to examine the incidence and location of abandonment.

5.     An initial sweep conducted in May 2019 focused on known hotspot areas around major retail outlets. The boundaries of this audit were defined by field staff based on their previous observations of dumping habits and general proximity to retail outlets and were conducted over a series of Mondays and Fridays in order to capture the aftereffects of the peak shopping periods of weekends and Thursday evenings.

Table 1. Number of Trolleys Observed in Known Hotspots Close to Retail Centre’s (May 2019)

Area

Friday

Monday

Parramatta

185

222

Carlingford

101

120

Wentworth Point

29

38

Epping

2

3

(Dates of observations included Friday May 17th, Monday May 20th, and Friday May 24th)

 

6.     It should be noted that the number and location of the trolleys observed varied between visits, indicating that the trolleys counted on a Friday had been collected and additional trolleys had been abandoned in that time.

7.     Following this initial sweep, a repeat audit was conducted in June to cover a wider geographical area to include a full 1km radius from key retail outlets.  Again, these audits were conducted over a series of Mondays and Fridays to capture data following the peak shopping periods, with this audit also looking to identify the source of trolleys in major hotspots in terms of the retailers the observations from these assessments are provided below.

Table 2. Number of Trolleys Observed within a 1km Radius of Retail Centre’s (June 2019)

Area

Friday

Monday

Parramatta

312

295

-    Harris Park / Rosehill

93

68

-    Parramatta Central

128

146

-    North Parramatta

91

81

Carlingford

98

86

Wentworth Point

26

16

Epping

15

35

(Dates of observations included Monday June 3rd, Friday June 7th, Monday June 10th, Friday June 14th, and Friday June 28th)

 

Table 3. Breakdown of Trolleys Observed within a 1km Radius of Retail Centre’s by Retailer (June 2019)

Area

Coles

Woolworths

Other

Parramatta

57%

25%

18%

Carlingford

30%

67%

3%

Epping

74%

20%*

6%

(*Note: It is assumed that these trolleys originate from Woolworths Marsfield which is located approximately 4km away from where the trolleys were found)

 

8.     When observing the results for Parramatta alongside the use of coin lock mechanisms by retailers in this area (as outlined in Table 4 below), the use of these systems has very little impact on preventing trolleys from being abandoned on local streets.

 

ENGAGEMENT WITH LOCAL RETAILERS 

 

9.     Council officers from Cleansing, Regulatory, Place Management, and Sustainability and Waste have been in regular contact with retailers around the issue of abandoned trolleys. Field staff regularly notify local retailers of abandoned trolleys, while staff from Regulatory and Sustainability and Waste have engaged with both individual retailers and Centre Managers, (including Westfield Parramatta) around the use of limiting devices such as wheel locks and coin release systems.

10.   An overview of the containment measures and collection systems in place with the major retailers in key hot spot areas is provided in Table 4 below. 

 

Table 4. Trolley Management Systems employed by Major Retailers

Store

Containment

Collections

Coles

North Parramatta

Coin Lock

Collections run twice per day (shared with Westfield Store). 

Coles

Parramatta Westfield

Coin Lock

Collections run twice a day (shared with North Parramatta store).

Woolworths Parramatta Westfield

Nil

Trolley collector onsite from 8am – 9pm collecting from within carparks and local streets (multiple sweeps each day). 

Woolworths, Rosehill

Nil

Collection of trolleys is contracted out.  (Trolley Trackers)

Woolworths Carlingford

Nil

Collection of trolleys is contracted out.  (Trolley Trackers)

Coles Carlingford

Nil

Collection runs daily (collection vehicle shared with North Rocks).

Coles Epping

Coin Lock

Collection runs daily

 

11.   Unfortunately, the discussions held with retailers and Centre Managers to date has not resulted in any new or improved containment or collection programs, and the incidence of abandoned trolleys on local streets has not significantly improved. 

 

EDUCATION ACTIVITES

 

12.   Over the past 12 months, Council has undertaken the following broad scale education and engagement activities to reduce the incidence of abandoned shopping trolleys:

(a)    The addition of content to Council’s website around the reporting of abandoned trolleys;

(b)    Articles in September Parra Pulse re ‘Keeping our City Clean’ – with message that dumping can attract fines and how to report abandoned trolleys;

(c)    Flyer included in October rates notice re ‘Keeping our City Clean’ – with the message to leave trolleys at the store and report dumped trolleys;

(d)    The inclusion of content regarding trolleys in Councils Waste calendar (distributed to all residents in the LGA each December);

(e)    The development of collateral (i.e. Strata notices) with messaging that dumping can attract fines and how to report abandoned trolleys; and

(f)     The development of postcards that can be letter box dropped in trolley hot spots encouraging the reporting of abandoned trolleys and the reporting of dumpers (distribution of these commenced in late January).

 

13.   Staff have also worked with the Development Assessment Team to strengthen the Conditions of Consent for new retailers with regards to trolley containment and management. 


ENGAGEMENT WITH NEIGHBOURING COUNCILS

 

14.   Discussions with neighbouring Councils as well as Councils further afield confirm that this is an issue shared by local government. 

15.   The approach to managing this issue in Western Sydney varies slightly from Council to Council. As outlined in Table 5 below - the majority of WSROC Council’s advertise impounding fees in their Fees and Charges, but do not regularly impound trolleys as a standard practice. More commonly, abandoned trolleys are reported to the appropriate collection agency / retailer, and impoundment is only conducted as a result of repeat non-collection or for ‘blitz’ events such as the one initiated by Liverpool, Fairfield, Cumberland, Penrith and Blacktown in November 2019.

Table 5. Trolley Management Approaches employed by WSROC Councils

Council

Regulatory Response

Education

Impounding Fee 2019/20

Blacktown

Not standard practice – preference to report to collection agency

No formal program

$264

The Hills

Not standard practice – preference to report to collection agency

Web Page and Content in Calendar

$100

Cumberland

Not standard practice – preference to report to collection agency

No formal program

$229

Penrith

Not standard practice – preference to report to collection agency

No formal program

$103

Fairfield

Not standard practice – preference to report to collection agency

No formal program

$109.90

Liverpool

Not normally standard practice.

Ran a collection and impounding blitz in June and again November 2019 (mixed responses from retailers)

Web Page

Social Media Campaign

 

$22.60

 

16.   Council staff have also engaged in ongoing discussions with Hornsby Shire Council, who commenced a dedicated impounding program in December 2018. The following is a synopsis of the outcomes from their Impounding Program:

(a)    Ongoing issue following years of discussions with retailers;

(b)    Resolved by Council in February 2018 to commence impounding if containment measures were not put in place by December 2018;

(c)    Audits conducted in November 2018 found 499 trolleys in a 2km radius of Westfield in a single night, the repeat audit found 340 trolleys;

(d)    Program commenced 9 December 2018, with collections / impounding occurring 4 mornings per week (Friday, Saturday, Sunday, and Monday);

(e)    Program was staffed using a pool of 16 staff (each shift involving a team of 4 staff working 4 hours’ overtime), with an existing Administration Officer allocating 2 days per week for the administration of notices and releases;

(f)     Impounded trolleys were collected using a dedicated trailer (purchased by Council) and held at the depot until release;

(g)    Impounding notices were issued for batches of 10 trolleys at a total cost $525 per batch;

(h)    Numbers of trolleys collected during the impounding program remained stable throughout the program, indicating no change in community behaviour;

(i)     Hornsby Westfield announced the installation of wheel locking systems in September 2019; and

(j)     Hornsby Shire Council ceased their impounding program in October 2019 as the incidence of abandoned trolleys had reduced significantly.

 

OUTCOMES AND KEY CONSIDERATIONS

 

17.   Discussions with retailers and educational activities undertaken over the past 12 months has had little noticeable impact on the incidence of abandoned shopping trolleys across the identified City of Parramatta hot spots.

18.   Regionally, the only initiative which seems to have had any significant impact on the repeated incidence of abandoned trolleys has been the Hornsby impounding program. This program was initiated following a considerable notification period in which retailers were consulted by senior managers of Council and was closed following the installation of wheel locking systems at the main shopping centre. 

19.   The ability of Council to impose financial penalties for trolleys left unattended in public places is also a key focus of the current review of the Impounding Act as outlined in the Discussion Paper released by The Office of Local Government in December 2019.  

20.   Options for imposing penalties have also been explored by Council’s Regulatory Team as outlined below:

(a)    Impounding: This option has been delivered with mixed success across NSW, and would require significant resourcing, (including capital expenditure to secure a suitable storage area and collection trailer), the development of appropriate administrative systems, and adequate staffing to administer the program; and

(b)    Issuing of Penalties: Under Sections 8 and 17 of the Impounding Act 1993, an item does not have to be taken to a pound for it to be “impounded” where the quantity or nature of the article concerned makes its delivery to or storage at a pound impracticable, unreasonably costly or more costly than the value of the article.

 

This option has yet to be trialled by a NSW Council that we are aware of, but would involve Council staff notifying retailers of unattended trolleys and requesting collection within a nominate timeframe, and then issuing penalties to retailers where reported (and tagged) trolleys are not collected within the required timeframe. This approach has the potential to provide a financial incentive to retailers to improve containment and collection systems, while not requiring Council to collect and store trolleys.

 

21.   Following endorsement of either of these options, it is recommended that staff would engage with retailers to ensure that they were aware of Council’s intent to proceed with regulatory enforcement, and to encourage improved collection processes prior to any enforcement activity rolling out.

 

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

22.   In addition to ongoing discussion with local retailers and neighbouring Councils, and the awareness raising activities outlined earlier in this report, the following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

April 2018

Trolley Tracker / Coles Trolley Collection Services

Consulted around current collection arrangements with local retailers.   Trolley Tracker established a priority login for Council to elevate requests made by field staff.

Priority Login provided to staff in Cleansing and Regulatory

Sustainability and Waste

July – Nov 2019

Local Retailers (Coles, Woolworths, Westfield)

Agreed that trolleys leaving the shopping centers and being left on local streets is an issue but not planning to install wheel locks / erect additional signage (concerns around cost, blockages to exits, lack of impact of signage)

Flagged issue of trolleys left on local streets and the issues these create.  Discussed current containment / collection measures and possible improvements.

Sustainability and Waste

 

Councillor Consultation

23.   In addition to previous reports to the chambers, the following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

June 2020

Councillor Davis and Councillor Prociv

Councillor Davis Requested further explanation on the regulatory option to around issuing penalties and how this would be conducted.

Upon attending to the unattended trolley Rangers would sticker the trolley and record its location (with photographs) for evidentiary purposes. Written communication would be sent to the retailer, informing them of its location and the need to collect within a nominated timeframe, and that a fine would be issued if not collected within this timeframe. This approach has been discussed with legal relevant to this being a defensible enforcement strategy.

Paul Lyth

 

FINANCIAL IMPLICATION FOR COUNCIL

24.   The issuing of penalties for the non-collection of reported trolleys would require the following resources and expenses: 

a)     Utilisation of existing staff (Regulatory and Administrative) for an initial trial period of 6 months whereby staff record and report abandoned trolleys directly to the trolley owner (local store) during existing patrols, and issue a penalty notice ($220) for non-collection of reported trolleys within the specified timeframes; 

b)     Development and printing of collateral / tags ($2,000) sourced from Regulatory Services existing printing budgets; and

c)     Pending the outcomes of this trial, a proposal outlining ongoing staff costs of additional staff / overtime would be brought to Council for consideration.

 

25.   Alternatively, the introduction of an impounding strategy utilising council staff to impound trolleys would have the following estimated resource requirements and associated expenses:

a)     Staff costs of approximately $328,000 pa (based on the example of Hornsby where a pool of staff rotate 4 x 4hr shifts per week with 4 staff per shift, and an administration officer allocating 2 days/week to administer notices and release);

b)     Purchase of a trailer for the collection of trolleys ($10,000); and

c)     Purchase or leasing of space for storage of impounded trolleys (minimum holding period of 28 days - costs to be explored further).

26.      It is recommended that Council endorse a 6-month trial of issuing penalties as indicated in point 20b as this option requires less capital investment, can be resourced through existing staff and budgets, and involves a lower risk.

27.      A review will be conducted at the end of the trial period to determine the effectiveness of the program, measured by:

1.   The total number of abandoned trolleys being reported to retailers by Council

2.   The number of days a trolley remains abandoned after being reported.

 

Paul Lyth

Group Manager Regulatory Services

Alistair Cochrane

Chief Financial Officer

Wayne Carter

Executive Director City Assets & Operations

Brett Newman

Chief Executive Officer

 

Attachments:

There are no attachments for this report.

 

REFERENCE MATERIAL

 


Council 13 July 2020                                                                    Item 15.2

GREEN

ITEM NUMBER        15.2

SUBJECT                 FOR APPROVAL: George Kendall Riverside Park Department of Planning Park Improvement Works

REFERENCE           F2010/02287 - D07422752

REPORT OF            Manager Open Space and Natural Resources        

 

PURPOSE:

 

To obtain Council’s endorsement to enter into a Project Delivery Agreement with the Department of Planning, Industry and Environment (Department) and Planning Ministerial Corporation (PMC) to enable the Department to undertake park improvement works at George Kendall Riverside Park and to endorse the transfer to Council of the Planning and Ministerial Corporation owned land parcels at George Kendall Riverside Park (as listed in Attachment 4), once the improvement works have been completed.

 

 

RECOMMENDATION

 

(a)    That Council approve the funding and delivery of the park improvement works at George Kendall Riverside Park by the Department of Planning, Industry and Environment NSW (Department) and thank the Department for its significant investment.

 

(b)    That Council approve the Project Delivery Agreement (substantially in the form of Attachment 2) and delegate authority to the CEO to negotiate any amendments to that Project Delivery Agreement that Council’s CEO considers necessary and execute the Project Delivery Agreement, on behalf of Council.

 

(c)    That on completion of the embellishment works by the Department at George Kendall Riverside Park, Council agrees to receive the transfer of ownership of the nominated parcels of land at George Kendall Riverside Park (as expressly listed within Attachment 4).

 

(d)    That Council approve the Land Transfer Agreement (substantially in the form of Annexure A to the Project Delivery Agreement at Attachment 2) and delegate authority to Council’s CEO to negotiate any amendments to that Land Transfer Agreement that Council’s CEO considers necessary and execute the Land Transfer Agreement and any other documents required by NSW Land Registry Services on behalf of Council to give effect to the transfer to Council’s ownership of the nominated parcels of land at George Kendall Riverside Park listed within Attachment 4.

 

(e)    Further, that Council delegate authority to Council’s CEO to negotiate and execute any further necessary or ancillary documents in connection with the improvement works at George Kendall Riverside Park or the transfer of the land parcels listed in Attachment 4 to Council’s ownership.

 

 

 

BACKGROUND

 

1.     On 3 February 2019, the NSW Premier announced a $150 million Strategic Open Space program to secure and improve green space across Greater Sydney. Of this, $50 million will be spent across Greater Sydney to create better access to open space. This will be achieved by the creation of four new open spaces and the embellishment of four existing parks, providing greater recreational opportunities for each respective community. This program is known as the “Parks for People” program. The Open Space team within the Department will be leading this project in partnership with the Council and the Office of Strategic Lands.

2.     This program seeks to improve livability in communities across Greater Sydney, in addition to social inclusion, environmental and social sustainability and public health benefits.

3.     Under the Program, $10M has been allocated by the Department to the embellishment of George Kendall Riverside Park, Ermington. This funding allowance considers design and construction costs.

4.     George Kendall Riverside Park is a large open space, approximately 27 hectares, located along the northern side of the Parramatta River in Ermington. The park’s location along the Parramatta River foreshore and strategic link across the river to Sydney Olympic Park enhances its regional significance.

5.     George Kendall Riverside Park has an endorsed masterplan and tender-level design documentation, that was commissioned by Council over the last 10 years following public consultation with the surrounding community and sporting groups.

6.     It is anticipated that these project works will focus on the central areas of the park. This area of the park is not currently embellished. The masterplan identifies the construction of the following facilities within the central precinct (Attachment 1):

a.  a new full size central sports field (cricket and two soccer fields) with irrigation and lighting;

b.  a series of constructed wetlands to harvest and treat stormwater in the centre of the park and enable irrigation of the sports field without the need to rely on potable water;

c.  new pedestrian pathways;

d.  improvements to the Parramatta Valley Cycleway;

e.  spectator areas, and

f.   cricket nets.

7.     The embellishment works at George Kendall Riverside Park would be wholly managed and delivered by the Department at the Department’s cost, using the $10 Million allocated funding. The determination of the scope of the embellishment works is still being finalised but must be developed by the Department in line with the George Kendall Riverside Park Masterplan.

8.     A legal agreement has been prepared to guide the construction works in the form of a Project Delivery Agreement. The Project Delivery Agreement has been extensively negotiated with the Department over a two-month period to ensure that Council’s and the communities interests are met. The Agreement sets out a process for Council to be involved in the project including review and feedback on the concept design and detailed design plans that will be developed as part of the project. The Department must use best endeavors to incorporate Council’s feedback and comments during this process. It also ensures that community consultation is undertaken to inform the final design outcome.

 

ISSUES/OPTIONS/CONSEQUENCES

 

9.     This significant investment will provide a good outcome for the community and aligns with Council’s strategic open space and sporting priorities. Councils Draft Community Infrastructure Strategy identifies a severe shortage of sportsground provision throughout Council’s Local Government Area (LGA), with the majority of our existing fields operating above capacity and unable to accommodate the additional demand facilitated by future population growth.

 

10.   George Kendall Riverside Park is located within a significant growth corridor with and estimated increase of almost 40,000 residents by 2014. The large size of the reserve provides a unique opportunity to deliver additional sporting fields as required to meet the increased demand facilitated by surrounding increasing housing densities. Councils draft Community Infrastructure Strategy identifies opportunities to increase the number of sportsgrounds throughout the LGA and includes a key recommendation to deliver new sporting fields at George Kendall Riverside Park through implementation of the masterplan.

 

11.   A large residential development is proposed to occur near George Kendall Riverside Park in the suburb of Melrose Park. A planning proposal submitted by Payce Consolidated is currently being considered by Council for the northern part of Melrose Park. This proposal is seeking to provide a single playing field and community open space within the site itself and will be accompanied by a Planning Agreement that will include contributions towards a range of infrastructure items to support the future development on site. Any contribution toward public open space within or outside the development is still subject to negotiation with Council and the developer, the outcomes of which will be reported to Council in the coming months. Sporting facilities at George Kendall Riverside Park and at the Melrose Park site will be required to meet the densification of the precinct.

 

12.   In regards to the ‘Parks for People’ project the Department has submitted to Council a Project Delivery Agreement, addressing project intentions and delivery terms respectively. Prior to the engagement of a design consultant and the commencement of program works, the Department requires execution of the Project Delivery Agreement (Attachment 2).

13.   The function of this binding Agreement is to capture the terms under which the Department, in consultation with Council, will deliver the proposed embellishment works.

14.   The Agreement outlines items such as; project reporting and governance, design review and approval process, quality assurance, project timelines, maintenance and defects and a dispute resolution process.

15.   Council’s participation in the design of the embellishment works are stipulated in Clause 5 of the Project Delivery Agreement, it outlines Council’s involvement in the selection of design consultants and design review stages. Clause 3 of the Agreement outlines Council’s participation in a Project Reporting Group that must meet once every 5 weeks with the Department providing a project progress update at each meeting.

16.   George Kendall Riverside Park is made up of many different Lots that consists of: City of Parramatta Council land, Crown Land and Planning and Ministerial Corporation (PMC) land (Attachment 3). At the completion of this project, the Department has proposed to transfer the PMC land to Council via a Land Transfer Agreement (Annexure A of Attachment 2).  This agreement outlines the terms of transfer of the subject land from PMC to Council.

17.   As the ownership of land lots are scattered across the site, there are benefits for Council in taking ownership of the PMC land. It allows the site to be managed as a whole as it is almost impossible to embellish the individual lots without Council assets being spread across multiple lot ownership.

18.   The PMC land that Council will be receiving pursuant to the Land Transfer Agreement is listed in Attachment 4. This land is subject to a range of restrictions imposed by Planning and Ministerial Corporation under the Land Transfer Agreement.

19.   The PMC land must be classified as community land under section 25 of the Local Government Act 1993 and be maintained as open space parkland for recreational purpose. At least 80% of the Land must remain open space which means either an open area or an area with improvements and structures (such as roads, pavements, fences, tennis courts, pools and sports fields) that are not roofed and enclosed. However, the requirement for Open Space does not apply for the development of the Land authorised by a plan of management under the Local Government Act.

20.   Council must not without the prior consent of PMC:

a.  seek to rezone or vary the permitted use of the PMC Land;

b.  reclassify the PMC Land under the Local Government Act 1993;

c.  grant any lease, licence or other right of possession or use of the PMC Land for a period exceeding 21 years (including any option to renew); mortgage or charge the Land;

d.  grant any other rights in the PMC Land including any easement, restrictive covenant or positive covenant for a period exceeding 21 years (including any option to renew) except an easement over part of the Land granted to a public authority for nominal consideration;

e.  subdivide the PMC Land except a subdivision ancillary to the construction of infrastructure for public use.

21.   As Council will become the owner of the PMC lands all maintenance of the lands would rest with Council. It is noted that Council currently maintains all of the PMC lands.

22.   Part of the proposed works extend onto Crown land. Council is currently the Crown Land Manager of this lot as per the provisions of s3.13 of the Crown Land Management Act 2016. Council will continue to be responsible for the care, control and management of the Crown Land within the Reserve.

23.   Council’s Open Space and Natural Resource team, Council’s Property Plan and Program team and Council’s legal team have been involved in the drafting and review of the Project Delivery Agreement and Land Transfer Agreement. 

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

24.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

May 2020

Legal Services

Legal review of Project Delivery Agreement and Land Transfer Agreement undertaken

Legal comments negotiated into a revised Agreements with the Department of Planning

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

May 2020

Property Plan and Program

Agree with the provisions within the Land Transfer Agreement as they are consistent with community land classification.

 

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

June 2020

Recreation Facilities and Program

Ensure community access to playing fields and baseball diamonds.

Development of a Community Facilities Land map to limit construction activities within sports facilities. This has been included within the Project Delivery Agreement.

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

June 2020

Park Services

Review of on-going maintenance obligations

Maintenance costs to be included within future years’ budgets. 

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

June 2020

Land Use Planning

Associated Voluntary Planning Agreements (VPA) from adjacent development sites.

Ensure VPA negotiations are aware of this $10 million investment at George Kendall Riverside Park

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

 

Councillor Consultation

25.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

17 October 2019

Clr Prociv

Request an update on the progress of the masterplan and future planned works.

Site meeting held to discuss masterplan progress and the announcement of the State Government works.

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

20 December 2019

Lord Mayor

Request by the Member of Parramatta, The Hon. Geoff Lee MP regarding project update and request for City of Parramatta to undertake the funding works.

Enquiries made with the Department to determine if the City of Parramatta could deliver the park upgrade works. This was not possible due to the nature of the Parliamentary funding and structure of the Program.

Open Space and Natural Resources/City Assets and Operations/Manager Open Space and Natural Resources

22 June Councillor Briefing

Project update and briefing provided to Councillors by the Manager Open Space and Natural Resources.

 

26.   The first stage of the project will be a peer review of the existing masterplan conducted by the Department’s designer for alignment with stated program objectives, proposed responses to technical matters and constructability.

27.   Following this process, the Department will engage with the community following the development of an engagement strategy.  The Department are in the final stage of preparing the draft community and engagement strategy for Council to review. The engagement strategy aims to demonstrate the partnership between State and Local Government in delivering this park upgrade project and will ensure that all community stakeholders are involved in the design review process. 

28.   Following the community engagement stage the design updates will be on boarded, with design reviews undertaken by the Department and Council, prior to design finalisation and the commencement of embellishment works for completion by 2022.

29.   Once the embellishment works are completed by the Department, the land that is currently owned by the PMC that forms a portion of George Kendall Riverside Park will be transferred to Council’s ownership.

30.   Council’s legal team have reviewed and support the Project Delivery Agreement and Land Transfer Agreement as attached. 

31.   The Land Transfer Agreement makes clear that, if requested, any formal recognition of the title hand over will be by the relevant Minister in a public ceremony.

 

FINANCIAL IMPLICATION FOR COUNCIL

 

32.   The works undertaken by the Department of Planning at George Kendall Riverside Park will be at the Departments cost. The Department has allocated a $10M budget for this project.

33.   The transfer of the PMC Land from the Corporation to the Council is at a cost of $1.00.

34.   Council would be accepting the PMC land in its present state and condition including any contamination or hazardous substances.  The former Parramatta Council used the lots as a municipal landfill between 1970 and 1979. The land parcels owned by PMC are known to be contaminated land. The lots contain residential, industrial and commercial waste. The contamination of the lots fits within a typical tip profile with methane gas and leachate present. There is a variable capping layer over the PMC lots, some lots will require additional capping while other lots may be compliant with capping standards. If lots are located outside of this project area the cost of further capping works would be at Council’s cost. These costs are not known and would require further detailed investigation to determine capping thickness. Council currently manages the monitoring of contamination across the park under the Contaminated Land Management in Public Parks budget (project 114371), this has an annual budget of $380,000. There would be no change to the current contaminated land management practices once Council takes ownership of the PMC lots.

35.   Council currently spends $22,000 maintaining the project area at George Kendall Riverside Park.  Based on the significant elements identified within the masterplan (such as the additional sporting field and its associated facilities) it is estimated that an additional annual maintenance budget of $69,000 will be required from November 2022. This can be captured from two funding sources; $34,000 from existing budget allocation and $35,000 from the Stormwater Levy Special Rate.

36.   In partnership with Western Sydney Local Health District Council undertook a report on the social value of parks and sporting fields titled; ‘Valuing our green places - A Social Return on Investment evaluation of parks and sports fields in City of Parramatta, 2018’. This report found that $10 of value is created for every $1 invested in parks and sporting fields. This $10 Million investment provides a significant investment that would translate to $100 Million of social, environmental and economic value to the community.

37.   The Project Delivery Agreement identifies that any financial risk associated with disturbance to the contamination caused by the project works will rest with the Department. The Department must ensure that all new works including contamination remediation are undertaken to current government regulations and Australian Standards. The risk for cost overruns would not fall to Council however they would likely result in a reduction to the scope of the project works.

38.   To reduce the financial risk to Council for defects the appointed contractor for the works will be required to sign a deed poll in Council’s favor that will provide Council with contractual rights against the contractor under the construction contract.

39.   Clause 12 of the Land Transfer Agreement provides that the proceeds from any compulsory acquisition (except the acquisition of an easement over part of the Land for infrastructure for public use), sale or other disposal of the Land must be shared equally between the parties with half the proceeds received by Council paid to PMC, except for the value of improvements and fixtures erected or installed by Council on the Land which will be entirely for Council. Council may deem this appropriate or seek to amend this clause to ensure that the share of the sale proceeds to PMC is reduced over time. 

James Smallson

Manager Open Space and Natural Resources

 

Peter Lichaa

Manager Capital Projects

 

Wayne Carter

Executive Director City Assets & Operations

 

Ian Woodward

Group Manager Legal Services

 

Alistair Cochrane

Chief Financial Officer

 

Michael Tzimoulas

Executive Director Corporate Services

 

Jon Greig

Executive Director Community Services

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Attachment 1 - Central Precinct George Kendall Riverside Park Masterplan

1 Page

 

2

Attachment 2 - Project Delivery Agreement including annexures

67 Pages

 

3

Attachment 3 - Land Ownership Map George Kendall Riverside Park

1 Page

 

4

Attachment 4 - Land Transfer Schedule

2 Pages

 

 

 

REFERENCE MATERIAL

 


Item 15.2 - Attachment 1

Attachment 1 - Central Precinct George Kendall Riverside Park Masterplan

 


Item 15.2 - Attachment 2

Attachment 2 - Project Delivery Agreement including annexures

 

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Item 15.2 - Attachment 3

Attachment 3 - Land Ownership Map George Kendall Riverside Park

 


Item 15.2 - Attachment 4

Attachment 4 - Land Transfer Schedule

 

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Welcoming

 

13 July 2020

 

16.1          FOR APPROVAL: Little India Harris Park Reference Group........................................ 668

 

16.2          FOR APPROVAL: 75th Anniversary of Victory in the Pacific (VP) Day - 15th August 2020.. 675


Council 13 July 2020                                                                    Item 16.1

WELCOMING

ITEM NUMBER        16.1

SUBJECT                 FOR APPROVAL: Little India Harris Park Reference Group

REFERENCE           F2014/02487 - D07268708

REPORT OF            Group Manager City Experience        

 

PURPOSE:

 

This report seeks to establish the Little India Harris Park Reference Group, supported by Council, to position Harris Park as a destination of choice with a unique food and cultural offering to deliver economic, cultural and marketing benefits to local businesses and the City of Parramatta.

 

 

RECOMMENDATION

 

(a)    That Council support the establishment of the Little India Harris Park Reference Group (Reference Group) to position Harris Park as a destination of choice with a unique food and cultural offering to deliver economic, cultural and marketing benefits to local businesses and the City of Parramatta.

 

(b)    That the Reference Group be established as an informal committee, independent of Council, with leadership and secretariat support provided by Council through Council’s City Engagement and Experience Directorate.

 

(c)    That the composition of the Reference Group includes one representative (being the President) from each formally established and active Harris Park business association (up to 4 representatives), the Lord Mayor or his delegated Councillor representative, up to three (3) Rosehill Ward Councillor representatives, and up to two (2) Council Officer representatives. 

 

(d)    That Council endorse the Terms of Reference for the Reference Group outlined in Attachment 1 of this report.

 

(e)    Further, that following the establishment of the Reference Group, all future Little India Harris Park destination programs and projects to be delivered in Harris Park, such as destination marketing campaigns and programs, community events and festivals, precinct activation initiatives, and business to business programs, are considered and endorsed by the Reference Group, to ensure a coordinated approach to the positioning of Harris Park as a unique destination to be known as “Little India”, in the City of Parramatta.

 

 

BACKGROUND

 

1.     At the meeting of Council on 12 August 2019, via a Lord Mayoral Minute (Wilson), Council resolved:

(a)    That, a report come back to Council on the preparation of a Business Activation Plan for the Harris Park restaurant precinct, with the aim of improving awareness of its retail offerings and helping drive visitation.

(b)    Further, that this report consider a range of options to promote the precinct, including the development of collateral, signage and communication strategies.

2.     At the meeting of Council on 9 December 2019, via a Lord Mayoral Minute (Dwyer), Council further resolved:

(a)    That Council officers prepare a report on the establishment of a ‘Little India Harris Park Tourism Committee’, proposed to be comprised of the Rosehill Ward Councillors and relevant stakeholders with appropriate representation from a range of sectors.

 

(b)    That the report consider how the Committee could consider the tourism and other economic benefits that may be brought to the City of Parramatta by Council through promoting and referring to the business district in Harris Park as ‘Little India’ through Council publications, media channels and with our strategic partners.

 

(c)   That the report consider the potential key stakeholders who could be approached to participate in the proposed Committee, including the Little India Harris Park Business Association, Harris Park Business Forum, Hindu Council of Australia, Indian Support Centre, Multicultural NSW, Tourism NSW, Consulate General of India in Sydney, Local State and Federal Members of Parliament and other relevant stakeholders.

 

(d)   Further, that the report back to Council on the establishment of this Committee also consider the Committee’s Terms of Reference, key focus areas and how it would support Council’s endorsed Destination Management Plan 2019-2024.

 

3.     The Indian community is the largest migrant community within the City of Parramatta LGA. According to 2016 Census data for the City of Parramatta, India ranks as the highest country of birth other than Australia. At the time of the 2016 census, 24,037 people identified India as their country of birth – an increase of 8,977 from the previous 2011 census.

4.     Harris Park, in the City of Parramatta LGA, is home to a large Indian community and is well established as a unique destination for Indian cuisine, Indian cultural events and celebrations, and a diverse range of Indian owned and operated small to medium businesses.

5.     Supported by Council, the formation of the Reference Group will further build on the diverse Harris Park offering and provide an opportunity to deliver a coordinated and co-operative approach to the development and delivery of destinational marketing programs, cultural events and celebrations, and business-to-business programs to position Harris Park as greater Sydney’s Little India precinct. The Reference Group will work in partnership with Council to drive visitation and increased spend at local Harris Park businesses.

6.     Strategic Alignment:

City Marketing Strategy and City Place Brand

The Harris Park current and future offering provides a unique opportunity to align destination marketing campaigns with the recently endorsed City Marketing Strategy and leverage the recently launched Parramatta Place Brand messaging – ‘Little India AT Parramatta’. The unique Harris Park offering and experience is aligned with the place brand values of ‘authentic’ and ‘vibrant’ and is strategically aligned with the communication pillar ‘Fascinating Mosaic’ within the City Marketing Strategy. Through the establishment of the Reference Group, Council can play a leadership role in ensuring that marketing programs and communications are aligned with the objectives of Council’s recently endorsed City Marketing strategy and City Place brand positioning Little India as “Where its AT”.

City of Parramatta Destination Management Plan

The formation of the Reference Group is aligned with a number of key actions in the City of Parramatta Destination Management Plan (DMP) to grow the Visitor Economy. Specifically;

4.2 Establish industry clusters and resources to support the development and enhancement of visitor experiences in the identified precincts, based on the destination themes.

 

One of the first precinct initiatives under the DMP was the production of a “Harris Park National Heritage Area & Rosehill Visitor Guide” which incorporates the “the flavours and multicultural lifestyle of contemporary Australia in Harris Park (known as ‘Little India).”

 

6.6 Leverage marketing initiatives identified in the Parramatta Night City Framework to distinctively position the key food cultures and precincts.

 

The unique food offering of Harris Park is a key focus for destinational marketing campaigns targeting the visitor market and positioning Harris Park as Sydney’s Little India.

 

7.     Council supported projects and programs delivered in Harris Park

Council has, and continues to support the delivery of a diverse range of projects and programs in Harris Park benefitting local businesses and the Harris Park community. These include grant-funding support for events, festivals and activations in Harris Park, targeted marketing and promotional campaigns, programs to support local businesses and capital works programs. More specifically these include:

Events, Festivals and Activation Programs:

In 2018, Council supported the establishment of a new annual festival, the Little India Curry Festival, through its annual Community Events and Festivals grants program. Following the success of the festival in 2019 Council again provided grants funding in 2019 to further grow this new festival, which attracted in excess of 5,000 attendees in both 2018 and 2019.

In 2018, Council supported the installation of a temporary lighting installation along Wigram Street to mark the annual Diwali Festival. Also in both 2018 and 2019, Diwali street banners were installed in the Harris Park restaurant precinct to acknowledge and celebrate this important cultural festival for the Indian community.

Destination Marketing Programs:

Harris Park continues to be promoted as a key destination with a unique food offering through Council’s Discover Parramatta website, social media platforms and printed collateral. Curated editorial content on the Discover Parramatta website such as ‘Spice of Life: Six Indian eateries’ celebrates the unique food offering of the Harris Park precinct.

Capital Works Programs and Other Initiatives:

Since 2012, led by Places Services, Council has delivered a diverse range of capital works projects in Harris Park totaling $4.175million. Projects include upgrades to footpaths and streetscapes and public amenities upgrades in Rosella Park and Jubilee Park. Also in 2017, Council’s Place Services team led a pilot fee-free outdoor dining trial for Harris Park business in partnership with the NSW Small Business Commission. While the take up rate of the free outdoor trial was low, positive media was generated for Council from this initiative.

 

ISSUES/OPTIONS/CONSEQUENCES

 

8.     To ensure appropriate representation on the Reference Group, Council will work with representatives of the active business associations in Harris Park to identify if there are other formally registered community organisations or associations based in Harris Park that would add value through representation on the Reference Group.

 

9.     It is expected that the representative bodies of the members of the Reference Group commit to financial, and or in-kind contributions, towards the projects and programs endorsed by the Reference Group to be delivered in Harris Park. These include, but are not limited to, co-operative destinational marketing campaigns, events, festivals and activations, and business-to-business programs.

 

10.   A draft Terms of Reference for the Reference Group is set out in Attachment 1 of this report.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

11.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

December 2019

Representatives of Harris Park business associations and local businesses.

Unanimous support for the Little India proposal and support for active involvement from local business associations and local business owners.

Little India concept and establishment of the Little India Reference Group is strategically aligned with the City Marketing Strategy and City Place Brand.

City Engagement and Experience

 

Councillor Consultation

12.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

24 June 2020

Rosehill Ward Councillors (Prociv, Wilson)

In principle support for the establishment of the Reference Group, desired outcomes and draft Terms of Reference.

Council Officers presented an overview of the aims and objectives of the Reference Group, proposed Reference Group composition, and draft Terms of Reference.

City Engagement and Experience

 

13.   Broader consultation with the Harris Park local businesses and the Harris Park community will be undertaken prior to the formal adoption of the proposed destination brand for Harris Park - “Little India”.

 

FINANCIAL IMPLICATION FOR COUNCIL

 

14.   There are no direct financial implications in relation to the establishment of the Reference Group. Staff resourcing associated with the establishment of the Reference Group, attendance at Reference Group meetings and secretariat support will be from within existing operational budgets in the City Engagement and Experience directorate.

 

Christopher Snelling

Group Manager City Experience

 

Alistair Cochrane

Chief Financial Officer

 

Lindsay Woodland

Executive Director City Engagement and Experience

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Terms of Reference - Little India Harris Park Reference Group

2 Pages

 

 

 

REFERENCE MATERIAL

 


Item 16.1 - Attachment 1

Terms of Reference - Little India Harris Park Reference Group

 

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Council 13 July 2020                                                                    Item 16.2

WELCOMING

ITEM NUMBER        16.2

SUBJECT                 FOR APPROVAL: 75th Anniversary of Victory in the Pacific (VP) Day - 15th August 2020

REFERENCE           F2020/00108 - D07491662

REPORT OF            Producer, Civic Program & Protocol       

 

PURPOSE:

 

To provide information on the City of Parramatta proposed commemoration of 75th Anniversary of the Victory in the Pacific (VP) Day on 15 August 2020.

 

 

RECOMMENDATION

 

(a)    That Council commemorate the 75th Anniversary of Victory in the Pacific (VP) Day on 15 August 2020 by:

 

1      Developing an online commemorative program of heritage articles, publications and photos featuring local Parramatta stories of service men and women who served during World War II.

 

2      Developing a media and communications plan to commemorate VP Day, with the key objectives being to ‘Commemorate’, ‘Educate’ and ‘Support’ through:

 

2.1   Website, editorials, media releases, newspaper advertisements, social media campaign, Lord Mayor’s Column, internal and external publications.

 

3      Laying commemorative wreaths at Parramatta and Epping Cenotaphs on behalf of the Lord Mayor and Councillors, and the Citizens of Parramatta

 

4      Sending acknowledgement letters from the Lord Mayor of Parramatta to Parramatta and Epping RSL sub-Branches noting this significant anniversary.

 

(c)    Further, that Council continue to liaise with Parramatta and Epping RSL sub-Branches and the 1st/15th Royal NSW Lancer Barracks and Museum and support associated activities to commemorate this significant milestone including commemorative services.

 

 

BACKGROUND

1.     In response to a Notice of Motion tabled by Councillor Tyrrell at the meeting of Council held on 12 August 2019, Council resolved that:

a.   Council staff liaise with Epping RSL and Parramatta RSL sub-Branches on opportunities to assist the delivery of the 75th Anniversary services for Victory of the Pacific Day on 15 August 2020, with a report to come back to Council on the suggested activities and associated costs.

2.     2020 marks the 75th Anniversary of Victory in the Pacific (VP) Day, a significant day in history marking the end of the Second World War and is celebrated across Australia and the World.

3.     VP Day, also referred to as VJ (Victory over Japan) Day, is celebrated each year on 15 August and commemorates Japan’s acceptance of the Allied demand for the unconditional surrender on 14 August 1945. For Australians, it meant that the Second World War was finally over.

4.     On VP Day, we remember Australia's war efforts from 1942 to 1945 in the Pacific region, including in Singapore, Borneo, Malaya, Papua, New Guinea and New Britain. It was a time when people worked hard and cooperated to defend the nation.

5.     We commemorate those who served in the war including 1 million Australians who served in the Armed Services. Some 40,000 Australians didn't return home to their families. Over 17,000 of them lost their lives while fighting in the war against Japan, with some 8,000 dying whilst in Japanese captivity.

ISSUES/OPTIONS/CONSEQUENCES

 

6.     Parramatta RSL sub-Branch has notified Council that they intend to host a VP service from 11am – 11.45am on the 15 August 2020 at the Parramatta War Memorial and Cenotaph, if Covid-19 restrictions permit at this time.

7.     Epping RSL sub-Branch is currently considering the suitability of hosting their annual VP Day due to Covid-19 restrictions.

8.     Council will support these services if they are confirmed to proceed. Irrespective, Council will deliver an online commemorative program to ensure the City recognises and celebrates this significant anniversary.  

CONSULTATION & TIMING

 

9.     Consultation has taken place with key City Armed Forces stakeholders including Parramatta and Epping RSL sub-Branches throughout the proposed program development. Consultation will continue throughout program delivery.

Stakeholder Consultation

10.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

4 May 2020

Parramatta RSL sub-Branch

Supports proposed program and intend to hold commemorative service.

Ongoing communication with stakeholder.

City Experience, Civic Program

4 May 2020

Epping RSL sub-Branch

Supports proposed program.

Ongoing communication with stakeholder.

City Experience, Civic Program

27 May 2020

1st/15th Royal NSW Lancer Barracks

Supports proposed program.

Ongoing communication with stakeholder.

City Experience, Civic Program

27 May 2020

Royal NSW Lancer Museum

Supports proposed program.

Ongoing communication with stakeholder.

City Experience, Civic Program

4 May 2020

Parramatta Naval Association

Supports proposed program.

Advised Armed Forces activity and not further involved.

City Experience, Civic Program

 

Councillor Consultation

11.   The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

NIL

 

 

 

 

 

FINANCIAL IMPLICATION FOR COUNCIL

 

12.   This program has an estimated maximum cost of $5,000 and will be delivered within the City Events and Festivals (Civic Program) 2020/21 operation budget.

 

M'Leigh Brunetta

Producer, Civic Program & Protocol

 

Jeffrey Stein

City Events & Festivals Manager

 

Christopher Snelling

Group Manager City Experience

 

Alistair Cochrane

Chief Financial Officer

 

Lindsay Woodland

Executive Director City Engagement and Experience

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

There are no attachments for this report.

 

REFERENCE MATERIAL

 


 

Innovative

 

13 July 2020

 

18.1          FOR APPROVAL: LED Street Lighting Project                                                                   680

 

18.2          FOR APPROVAL: City of Parramatta Council COVID-19 Recovery Plan........................... 694

 

18.3          FOR APPROVAL: Local Housing Strategy, Employment Lands Strategy Review and Update and Community Infrastructure Strategy                                                                   718

 

18.4          FOR APPROVAL: Gateway Request - Planning Proposal for 355 and 375 Church St, Parramatta............................................... 1149

 

18.5          FOR APPROVAL: Gateway Request - Planning Proposal for 114 – 118 Harris St, Harris Park                                                                 1460

 

18.6          FOR APPROVAL: Draft Development Control Plan and draft Planning Agreement, 18 – 40 Anderson Street, Parramatta.................... 1528


Council 13 July 2020                                                                    Item 18.1

INNOVATIVE

ITEM NUMBER        18.1

SUBJECT                 FOR APPROVAL: LED Street Lighting Project

REFERENCE           F2015/01298 - D07369496

REPORT OF            Project Officer Environmental Outcomes       

 

PURPOSE:

 

To update Council on the financial and energy reduction success of Phase 1 & 2 (2015 – 2019) LED Street Lighting upgrade projects, and to advise Council of potential Phase 3 LED street lighting upgrade projects:

 

·        Phase 3a Ausgrid Residential Roads LED street lighting upgrade project.

·        Phase 3b Endeavour Energy Major Roads LED street lighting preliminary business case.

 

 

RECOMMENDATION

 

(a)    That, Council notes the success of the Phase 1 and 2 of the Light Years Ahead LED street lighting project. At a capital cost of $2.06 million, Phase 1 and 2 combined, upgraded 6,727 LED street lights within the Endeavour Energy network and are on track to deliver operational savings of over $7 million over the life of the asset (Attachment 1).

 

(b)    That, Council accepts the Ausgrid residential roads LED street lighting upgrade quote of $200,120.18 ex GST and endorses Ausgrid’s Option 3 - Council to fully fund the project. This project will upgrade an estimated 470 street lights to deliver a $54,054 annual energy savings and a ten year Net Present Value (NVP) of $185,451. Simple payback period is 3.7 years (Attachment 2).

 

(c)    Further, that Council endorses the development of a full business case for the Phase 3b Major Roads LED Street Lighting upgrade project on the basis of the positive financial benefits detailed in the preliminary business case (Attachment 3), and that full business case be presented to Council upon completion for final decision.

 

 

 

BACKGROUND

 

1.     City of Parramatta Council has a total of 15,379 street lights (as at 29/4/20). Of these:

·    84% are within the Endeavour Energy Network area; and

·    16% are within the Ausgrid Network area.

 

2.     Of the City’s entire street lights:

·    64% are on residential roads; and

·    36% are on major roads.

3.     Implementation of Phase 1 and 2 LED street lighting upgrade projects have resulted in 50% of Council’s residential road street lights now being energy efficient LED lights (7,644).

4.     Map 1 (below) provides the locations of the upgraded LED streetlights within the Endeavour Energy network. Blue dots represent Phase 1 and green dots represent Phase 2 LED lights.

 

5.     Street lighting charges are by far the single biggest component of Council’s energy bills.

6.     Council’s Delivery Program (2018 – 2021) includes the following action 3.6.6.2 - Complete Phase 2 of the Light Years Ahead Project (Aug 2019), and prepare a business case to seek funding for Phase 3 (Aug 2020) of the Light Years Ahead LED Street Lighting Replacement Program.

 

7.     At the Council Meeting of 13 June 2017 Council resolved:

a)    That Council notes the three business case documents prepared as part of the Phase 2 Light Years Ahead LED Street Lighting project: Feasibility Study, Feasibility Study Update, and the Project Support Proposal and Scope.

 

b)  That Council endorses to proceed with the Phase 2 Light Years Ahead LED street lighting replacement project to replace an estimated 5,970 streetlights to deliver an estimated $5.84 million in energy savings, and 36,493 tCO2-e greenhouse gas emission savings over the life of the asset (20 years).

 

c)  That Council endorses the Endeavour Energy quote, and the following cost options of that quote:

 

a.  Product choice - Gerard StreetLED 14W as the preferred lighting product.

b.  Extent of replacement - Replacement Scenario 1 - Replacement of all existing residential street lights with LEDs.

 

d)  That Council endorses the appointment of Ironbark Sustainability to provide project management and support throughout the Phase 2 project.

 

e)  Further, that Council endorses to fully fund the Phase 2 ‘Light Years Ahead’ LED street lighting replacement project through Council’s internal funding sources, starting financial year 2017/18.

 

8.     In 2017 Council adopted the City of Parramatta’s Environmental Sustainability Strategy with the goal to reduce corporate greenhouse gas emissions by 60% by 2038 (baseline of 2014/15). 50% of Council’s emissions are generated from street lighting and the Strategy includes an action to “deliver Phases 2 and 3 of the LED street lighting upgrade program”. The State Government’s Energy Saving Certificate (ESCs) Scheme provides a financial incentive to Council to reduce emissions through energy efficiency projects, thereby assisting Council to accelerate these types of projects.

 

PHASE 1 AND 2 STREET LIGHTING LED UPGRADE PROJECTS

 

9.     Council has now completed Phase 1 (2015 - 2016) and Phase 2 (2017 - 2019) of the street lighting LED upgrade program. Area specific upgrade sites are identified broadly in paragraph 4 above or Map 1. The following table provides a summary of these projects:

 

Actual

Projected

No. Lights

Costs

Net savings (20yrs)

Phase 1

1,089

$161K

$1.7 million

Phase 2

5,638

$1.9M

$5.4 million

TOTAL

6,727

$2.06 million

$7.1 million

 

 

 

 

 

Table 1: Results of Phase 1 & 2 street lighting LED upgrade projects

 

 

Post Installation Verification of Phase 1 and 2 Benefits

 

10.   Ironbark Sustainability were commissioned to complete an analysis of post LED light installation bills to verify if the business case savings are being achieved. The Phase 1 & 2 LED Street Lighting Upgrade Project: Post Installation Verification Report (Attachment 1) has substantiated that the LED lights have provided significant financial and emission savings for Council.

 

11.   Table 2 below details the actual savings up to March 2020 as verified through post installation billing data. The table also includes projected saving up to the end of the 2022/23 financial year. These projected savings have been calculated from the tariff rates as locked in by the Australian Energy Regulator.

 

 

 

 

Outcomes from Phase 1 and 2 combined

Actual Savings

Projected (Modelled) Savings

15/16

16/17

17/18

18/19

19/20

20/21

21/22

22/23

 

Cumulative energy and SLUOS cost savings

$9,305

$46,359

$104,841

$393,696

$766,932

$1.139m

$1.513m

$1.887m

 

Cumulative energy savings (kWh)

88,868

444,342

975,888

2,629,722

4,787,104

6,944,486

9,101,867

11,259,249

 

 

Table 2: Phase 1 & 2 verification of savings through billing data analysis

 

12.   Since installation (starting 2015 through to 2019), the financial results are:

·               $393,696 actual financial savings up to 2018/19.

·               $766,932 saving by the end of this financial year 2019/20.

·               $1.887 million projected saving by end of 2022/23.

·               $7.1 million projected saving over 20 year asset life.

·     $626,000 income through the Energy Saving Certificate (ESCs) that are generated by the 41,259 tCO2-e reduction.

 

13.   Since installation, the emission results are:

·        1,977 tCO2-e actual emission savings 2018/19.

·        3,918.7 tCO2-e savings by the end of this financial year 2019/20.

·        9,740 tCO2-e projected emission savings by end of 2022/23.

·        41,259 tCO2-e projected savings over 20 year asset life.

 

14.   The actual Phase 1 and 2 project costs were reduced by $690,000 and these savings were achieved by:

·     Claiming of Energy Saving Certificate (ESCs) Phase 1 ($63K) and Phase 2 ($564K). ESCs are a state government financial incentive to encourage investment in energy saving projects, including street lighting upgrades.

·     Reducing costs during project implementation.

 

15.   Overall this project had good community support and included a substantial community engagement and communications program including:

·     A dedicated website www.lightyearsahead.com.au.

·     A range of printed internal and external communication materials.

·     Direct community engagement events with each council including at Parramatta’s Australian Day Festival 2016.

·     Surveys showing strong and widespread community support for the program.

·     Community Engagement Program Evaluation Report (appended with 13 June 2017 Council report).

 

16.   The delivery of Phase 1 and 2 was as part of the Light Years Ahead project involving Councils from the Western Sydney region and was project managed by WSROC (since 2014). The Light Years Ahead project provided the following opportunities:

·    Economy of scale through scaling up the number of street lights that reduced the price per light and bracket replacement.

·    Leveraging consistency across participating councils and providing additional savings on maintenance costs and tariff charges.

·    Providing transparency and consistence between the network provider and Council.

 

FUTURE OPPORTUNITIES

 

17.   The following two opportunities have been identified for further street lighting upgrades which will deliver financial and energy savings to Council:

·   Phase 3a is within the Ausgrid network and is proposing LED street lighting upgrades to residential street lights.

·   Phase 3b is within the Endeavour Energy network and is proposing LED street lighting upgrades on major roads.

 

Phase 3a Ausgrid Residential LED Street Lighting Upgrade Project

 

18.   In August 2019, Ausgrid approached all Council’s within their network to participate in their LED residential street lighting upgrade project. SSROC has provided technical support to all Ausgrid Councils by modelling the financial and carbon emission savings. SSROC’s modelling has guided discussions with Ausgrid to negotiate down the financial contribution required by Council.

19.   Map 1 (above) highlights the location of the Ausgrid network within the municipality. These sections were transferred to the City of Parramatta through the amalgamation process.

20.   In May 2020, an updated proposal from Ausgrid was received (Attachment 2), identifying 470 Ausgrid residential lights are eligible to be upgraded to energy efficient LED lights (the figures provided are Ausgrid’s current best estimations and could be subject to change during project implementation).

21.   Table 3 below outlines the Ausgrid proposal:

 

Number of lights

470

Capital costs (lights and brackets)

$196,329.81

Residual costs

$3,790.37

TOTAL outlay cost

$200,120.18

Estimated ESCs income

-$30,000

Net Present Value (NPV) 10yr

$185,451

Estimated annual operating savings

$54,054

Simple payback

3.7 years or 3 years with ESCs sale

 

Table 3: Phase 3a Ausgrid LED residential street lighting upgrade proposal details

 

22.   As noted in the Table above, the investment has a 3.7 year payback and with the sale of ESCs the project would be paid back within 3 years. The project will also generate an annual $54,054 operating savings. 

23.   Should Council proceed with the Ausgrid Phase 3a LED street lighting project the project management would be completed by Council staff with support from SSROC, who are available to help with identifying, advocating and negotiating additional savings relating to LED maintenance and tariff charges.

 

Phase 3b Endeavour Major Roads LED Street Lighting Upgrade Project

24.   In December 2019, a preliminary business case (Attachment 3) was developed for the street lights on major roads within the Endeavour Energy network. This report seeks Council’s endorsement to move the preliminary business case to a full business case for this project including funding options.

25.   The preliminary business case identified approximately 5,095 major roads street lights eligible to be upgraded to energy efficient LED lights.

26.   Map 1 (above) shows the Endeavour network area.

27.   Table 4 below outlines the preliminary business case expected outcomes:

 

LED Lighting upgrade cost

$3.6 - $7m

Net cost savings for Council (over 20-year life cycle)

$17.8 - $23.3m

Potential Energy Saving Certificates (ESCs) income

$0.4 - $0.9m

 

Table 4: Phase 3b Endeavour Energy major roads preliminary business case

 

28.   The key activities that would be required to progress the preliminary business case to a fully scoped and detailed business case will include:

·    Confirm assets and capital works eligible for the project;

·    Consult external and internal stakeholders (Roads and Maritime Services & Endeavour Energy);

·    Detail the project management; and

·    Assess available funding options.

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

29.   Both energy network providers (Ausgrid and Endeavour) have been consulted and are supportive of energy efficient LED street lighting upgrades.

 

 

Councillor Consultation

30.   The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

June 2013

All

Resolution passed to implement Phase 1 LED Street Lighting upgrade project

Phase 1 implemented August 2015 – May 2016

City Strategy

June 2017

All

Resolution passed to implement Phase 2 LED Street Lighting upgrade project

Phase 2 implemented November 2017 – June 2019

City Strategy

 

FINANCIAL IMPLICATION FOR COUNCIL

 

Phase 3a Ausgrid Residential LED Street Lighting Upgrade Project

 

31.   Funding exists within the publically exhibited 2020/21 operating budget and has been approved by Finance and Council’s Project Review Committee.

32.   It is, therefore, recommended that Council fully fund the Ausgrid Phase 3a LED street lighting project from existing budget allocation starting from 2020/21 financial year.

33.   The expected total project cost of the Ausgrid Phase 3a project is $200,120.18 ex GST.

34.   Within 12 months of project completion, Council will be able to reduce the street lighting annual operation budget by approximately $54,054 and secure Energy Savings Certificates (ESCs) revenue (approximately $30,000).

 

Phase 3b Endeavour Major Roads LED Street Lighting Upgrade Project

35.   At this point, we are NOT seeking a financial contribution from Council for the Phase 3b Endeavour Major Roads LED street lighting upgrade project. Existing internal staff resources would be utilised to further scope and develop the business case.

 

CONCLUSION

 

36.   Given the successful delivery and benefits of the Phase 1 and 2 LED street lighting upgrade project, it is recommended that Council:

a.  Proceed with the Phase 3a Ausgrid residential roads LED street lighting project.

b.  Advance the Phase 3b Major Roads LED street lighting upgrade project by working with Endeavour Energy, WSROC and Roads and Maritime Services (RMS) to develop a full business case including potential funding options. Upon completion, the detailed business case for Phase 3b Major Roads LED street lighting upgrade project will be provided to Council for decision.

 

NEXT STEPS

 

37.   Subject to Council approval to proceed, it is proposed that the following actions occur:

 

Action

Timeframe

Accept Ausgrid Quote dated 26 May 2020 (Attachment 2).

July 2020

Establish internal project management processes to oversee the Phase 3a and 3b projects.

July 2020

Ausgrid Phase 3a project commences.

August 2020

Endeavour Phase 3b project business case development.

August – December 2020

Present detailed Phase 3 business case to Council.

Early 2021

 

Karen Jones

Project Officer Environmental Outcomes

 

Helen Papathanasiou

Environmental Outcomes Manager

 

Alistair Cochrane

Chief Financial Officer

 

Geoff King

Group Manager City Strategy

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Attachment 1: Phase 1 and 2 LED Street Lighting post installation Validation report June 2020 (confidential)

25 Pages

 

2

Attachment 2: Phase 3a Ausgrid LED street lighting upgrade letter of offer

6 Pages

 

3

Attachment 3: Phase 3b Major Roads LED Street Lighting preliminary business case (confidential)

54 Pages

 

 

 

REFERENCE MATERIAL

 


Item 18.1 - Attachment 2

Attachment 2: Phase 3a Ausgrid LED street lighting upgrade letter of offer

 

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Council 13 July 2020                                                                    Item 18.2

INNOVATIVE

ITEM NUMBER        18.2

SUBJECT                 FOR APPROVAL: City of Parramatta Council COVID-19 Recovery Plan

REFERENCE           F2020/01447 - D07470915

REPORT OF            Manager - Social Outcomes        

 

PURPOSE:

 

To:

-       update on the progress of actions in Council’s COVID-19 Relief Packages,

-       modify a number of existing COVID-19 actions,

-       approve of a small number of new recovery related actions.

 

 

RECOMMENDATION

 

(a)    That Council note the Progress Report (Attachment A) on the 23 Action Items in Council’s COVID-19 Community Resilience and Economic Relief Package (“Relief Package”), including that 8 actions have been completed,15 are ‘progressing- on track’ and none are behind schedule.

 

(b)    That Council note the Community Grants Action Item has been completed (item F8) and 83 successful business grants’ recipients have been notified (item J6). 

 

(c)    That Council approve changes to 5 Actions Items in the existing Relief Package, to respond to the changing impacts of COVID-19 on the community and businesses (Attachment B), including:

 

i.   Waiver of License and Hire Fees (F5(a)) – Staged reintroduction of licence and hire fees for outdoor dining, food stalls, temporary premises and advertising over the next 12 months;

 

ii.   Waiver of License and Hire Fees (F5(b)) – Staged resumption of hire fees for community halls, parks and community venues over the next 3 months;

 

iii.  On Street Parking (F6) – Staged return to normal parking monitoring and enforcement once occupancy reaches 80% of last year’s vehicle volumes;

 

iv.  Waiver of Rents (F7(a)(b)) – Staged reintroduction of fees for Outdoor Dining Approval holders outside of the PLR Corridor, community groups, essential services and not for profit organisations, and staged reduction of rent relief on affordable housing dwellings;

 

v.  Supporting Development (R2) - Consolidation and update of several approved planning related initiatives and actions into one action.

 

(d)    That, Council endorse ongoing advocacy for the Shovel Ready and Acceleration Projects (R1) (Attachment C) noting they have the potential to generate over 20,000 short term jobs, 6,000 ongoing jobs and c.$24B of economic value.

 

(e)    That, Council endorse acceptance of an invitation from the Department of Planning, Industry and Environment to join the Accelerated Assessment Program and approve the Council putting in place a complementary program, as outlined in paragraph 9 of the Paper.

 

(f)     That, Council authorise the Lord Mayor and CEO to respond to requests for the utilisation of Council assets to support local emergency responses and essential COVID-19 related service delivery (R6).

 

(g)    That Council prepare a plan to ensure there are available transport and parking options as people return to the CBD (R7).

 

(h)    Further that, Council endorse the Lord Mayor to respond to a request from the University of Western Sydney for a letter of support for International Education in Parramatta (R15).

 

 

 

BACKGROUND

 

1.     The impact of the COVID-19 Pandemic (COVID-19 or pandemic) has been felt across Australia since March 2020. As Australia’s fifth largest economy, Parramatta will bear a substantial portion of these impacts.

2.     Council approved its first COVID-19 Community Resilience and Economic Relief Package on 7 April 2020 valued at $3 million, to respond and provide support for the local economy and community.

3.     A further support package, including creative economy support, was approved 9 June 2020.

 

ISSUES/OPTIONS/CONSEQUENCES

 

COVID-19 Community Resilience and Economic Relief Package – Progress Report

 

4.     Council endorsed its COVID-19 Relief Package on 7 April 2020. This included 23 actions that focus on financial relief, jobs and investment, health and wellbeing, and support for vulnerable people, totalling $3 million in support. Of these actions, 8 have been completed, 15 are ‘progressing – on track’, and no actions are behind schedule. 

5.     An additional 5 actions were included in an endorsed Creative Economy Support Program on 9 June 2020.  

6.     A summary of progress of these actions is provided in the COVID-19 Community Resilience and Economic Relief Package – Action Tracker Progress Report June 2020 (Attachment A).

 

Previously endorsed COVID-19 Relief Package actions, now requiring revision

7.     The nature and experience of COVID–19 in our community is changing, as are social distancing requirements. Re-opening of businesses, programs, services and facilities are well underway. Five of the actions that were endorsed by Council in its first COVID-19 Relief Package in April 2020 (which focused on relief measures in a time of crisis) are now no longer applicable in their current form and require revision to respond to the changing COVID-19 context.

8.     The five actions proposed for revision are listed below. A comparison of the changes proposed against the original endorsed action application description, as well as the reason for the change, is provided in full at Attachment B:

Action Number

Title

Proposed New Description

F5(a)

Waiver of License and Hire Fees -

Outdoor dining, food stalls, temporary premises and advertising

Council will provide a staged reintroduction of license and hire fees for outdoor dining licenses, food stalls, temporary premises, and advertising in line with continued easing of lockdown restrictions. The waiver of license and hire fees will apply:

-      between 1 July 2020 to 30 September 2020: 50% reduction

-      between 1 October 2020 to 31 December 2020: 50% reduction

-      between 1 January 2021 to 31 March 2021: 25% reduction

-      between 1 April 2021 to 30 June 2021: 0% reduction, return to normal

A review of further need will occur at the end of this period, or if COVID-19 related circumstances significantly change.

 

F5(b)

Waiver of License and Hire Fees -

Community halls, parks and community venues

From 14 July 2020 Council will resume the charging of ordinary fees for casual hire of community facilities and sports fields, and will extend a 50% fee waiver to annual hirers of community facilities and seasonal hirers of sports fields , for a further 3 month period. A review of further need will occur at the end of this period, or if COVID-19 related circumstances significantly change

 

F7

(a) (b)

Waiver of Rents-

Rent relief to all valid Outdoor Dining Approval holders outside of the PLR Corridor, community groups, essential services and not for profit organisations

F7(a)

Council will extend the rent waiver currently in place for Outdoor Dining Fees (outside of Parramatta Light Rail Corridor currently under construction) and Council owned assets which are occupied by community groups, essential services and not for profit organisations, with the following changes, which reflect the easing of social distancing and the reopening of trading with less restrictions. The rent waiver will apply:  

-      between 1 July 2020 to 30 September 2020: 50% reduction

-      between 1 October 2020 to 31 December 2020: 50% reduction

-      between 1 January 2021 to 31 March 2021: 25% reduction

-      between 1 April 2021 to 30 June 2021: 0% reduction, return to normal

A review of further need will occur at the end of this period, or if COVID-19 related circumstances (including legislation) significantly change.

 

F7(b)

In addition, Council will provide rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings, if tenants qualify for financial hardship and a request is made for rent reduction, on the following basis: 

-      between 1 July 2020 to 30 September 2020: 50% reduction

-      between 1 October 2020 to 31 December 2020: 50% reduction

-      between 1 January 2021 to 31 March 2021: 25% reduction

-      between 1 April 2021 to 30 June 2021: 0% reduction, return to normal

A review of further need will occur at the end of this period, or if COVID-19 related circumstances (including legislation) significantly change.

F6

On Street Parking

The Council will put in place a range of measures to provide grace periods and cautions for time-limited on street parking spaces; however, Council will continue to enforce illegal parking to ensure public safety and turnover for short stay parking to support local businesses. Council will also reduce and change time limits in a number of local on street parking locations to facilitate takeaway services and support local business.

The revised COVID19 Timed Parking Strategy (Extended Grace Period from 10 minutes to 1 hour and 2 cautions prior to a PIN issued on the 3rd occasion) continues. Normal Parking monitoring and enforcement will return once the parking occupancy rate reaches 80%.  This will be monitored and compared against last year’s Mark Mode Vehicle volumes in Timed Parking Zones in the Parramatta CBD. 

 

R2

Supporting Development

There have been a considerable number of changes to the original resolution around planning acceleration, and our intention is to consolidate these into the following actions:

 

a) Review DAs and Planning Proposals being assessed by Council to prioritise economic stimulus opportunities, and make submissions to DPIE on State lead acceleration.

b) Department of Planning, Industry and Environment Council Accelerated Assessment Program – Council has accepted an invitation to join this program that gives access to resources, guidance and support for accelerated assessment processes including a One Stop Shop service for State Government referrals and concurrences.

c) Council is now accepting electronic lodgment of all development applications via NSW Planning Portal.

J2

E-Planning Acceleration – to combine with R2

Not applicable.

Recommend consolidation with Action Item R2 to avoid duplication, and removal of Action J9.

J9

Planning Approval Acceleration – to combine with R2

Recommend consolidation with Action Item R2 to avoid duplication, and removal of Action J9.

 

9.     Council Program of Prioritisation of Development Applications and Planning Proposals - Council staff have been working on an initiative to prioritise the assessment and progression of Development Applications and Planning Proposals that would contribute significantly to the recovery of the local economy from the effects of the pandemic based on the criteria below.

Development Applications:

1.  Will the proposal create permanent/part time employment opportunities when operating

2.  Does the proposal represent investment in the local business community

3.  Does the proposal offer affordable housing options

4.  Does the proposal represent significant investment in our City, including residential development

5.  Does the proposal generate significant construction jobs.

The basis for this approach comes from the need to support small to medium business investors who are typically local and will drive long-term employment options in our city, while contributing to services for the wider public. Examples of small to medium investment Development Applications are change of use to new businesses, expansion of existing businesses, new commercial, retail, office or industrial premises and child care centres.

Examples of affordable housing Development Applications comprise applications made under SEPP Affordable Rental Housing/SEPP Seniors Living, such as group homes, seniors living, Residential Flat Buildings with an affordable housing component and social housing proposed by the Crown.

Council has a dedicated City Significant Development assessment team who remain focused on Development Applications comprising major investment and/or have strategic significance for our City. These include, but are not limited to Development Applications for Wentworth Point, Parramatta Square, Carter Street and Melrose Park. Significant investors will typically deliver notable employment opportunities both during construction and in ongoing operation of any business, or improved housing choice. It is noted that these types of development are important economic drivers for our city creating construction jobs, and also a strong resident, worker and visitor base.

Planning Proposals:

1.  Scale of employment and investment generation – short and long term

2.  Potential for early finalisation (planning proposals that are almost at the end of process)

Staff resources are being applied to priority projects, noting most Planning Proposals have associated DCPs and VPAs which need to be finalised in conjunction with the Planning Proposal and often require a high level of staff resources to complete.

Importantly, the approach to the prioritisation of such applications is an administrative matter concerning the allocation of resources to support the recovery of the pandemic and does not involve any change to delegations or other processes and staff continue to seek Council endorsement of Planning Proposals under existing legislative and governance frameworks.  An example of a recently finalised project is the proposal for a major mixed-use development at 14-20 Parkes Street, Harris Park.

 

10.   Staff at the Department of Planning, Industry and Environment (DPIE) have expressed interest in, and support for, this initiative. It is understood that this has helped inform the development of the recent DPIE initiative referred to below.

11.   Department of Planning, Industry and Environment Council Accelerated Assessment Program – it is noted in the table that Council has joined this new Government program which aims to be a key factor in the investment attraction offering by a local council. It seeks to help councils attract local investment, jobs growth and opportunities program by giving access to resources, guidance and support for accelerated assessment processes. This includes a One Stop Shop service that will enable councils to escalate issues to resolve matters within State Government and explore systems improvements. An example being targeting reducing the time it can take for referrals of Planning Proposals and Development Applications to Government agencies such as Transport for NSW to be addressed.

12.   The program does not change existing statutory processes or propose to change Council’s consultation processes, but targets improving the timeliness of how projects are assessed. DPIE staff have indicated support for Council’s own acceleration program and will work with Council staff to identify how the DPIE program can support Council’s aims.

13.   The DPIE program will be developed over a series of meetings with DPIE staff and it is intended to ensure that Council’s use of the program is aligned with Council’s own acceleration program outlined earlier in this report.

Existing and proposed new recovery related actions that focus on rapid community and economic recovery post COVID-19

14.   Council continues to focus its efforts to ensure City of Parramatta recovers as fast as possible and maximises new opportunities for a revitalised and more resilient City. This includes steps to financial sustainability, organisational recovery, business and community recovery, and Central City acceleration.

15.   Work continues to implement several recovery focused actions that were endorsed by Council. A more detailed description of progress of all approved elements can be found in Attachment A. 

Economic Development Program – Business grants and promotion of local business:  Council continues to promote local businesses by the discover platform and listing, and the spot parking adaptation. 83 successful business grants’ recipients were notified in June 2020.

Creative Economy Relief Program – The implementation of this program has commenced, with a letter to notify and consult with the Premier (in her role as Arts Minister) prepared, and development of Cultural Grant criteria underway.

Supporting Development - Development Applications and Planning Proposals have been reviewed to prioritise economic stimulus opportunities. Council has made submissions to Department of Planning, Industry and Environment (DPIE) on its State led acceleration program for the Parramatta CBD Planning Proposal and Aquatic and Leisure Centre Development Application. Discussions are being held with DPIE staff on how to expedite the consideration of these projects. Further, as noted earlier in this report, Council has accepted an invitation from DPIE to join the Council Accelerated Assessment Program that gives access to resources, guidance and support for accelerated assessment processes including a One Stop Shop service for State Government referrals and concurrences for Development Applications and Planning Proposals. Lastly, Council is now accepting electronic lodgement of all Development Applications via the NSW Planning Portal.

16.   In addition, it is noted that Council staff will be reviewing Council’s approach and current resilience measures in light of the COVID-19 experience and learnings, as well as opportunities for business improvement to harness the positive changes and innovations that have occurred in this period to work practices.

17.   Consideration of ways to accelerate Council’s capital works expenditure is ongoing, and most recently focused on formulating Council’s ‘Shovel Ready Projects’ submission to the State government. Council is also well positioned to support the reclaiming of public spaces post COVID-19 through its planning and future delivery of Parramatta Square and Light Rail activations and neighbourhood Family Fun Days.

18.   A further four recovery focused actions are proposed for Council consideration:

Action Number

Title

Description

R1

Shovel Ready and Acceleration Projects

Note the identified, accelerated projects to support jobs and investment in our City with a proactive approach to advocacy and funding opportunities. Projects identified include:

·    City-shaping projects

·    Civic and cultural projects

·    Local infrastructure projects

·    Non-activated development applications in the CBD

These shovel-ready projects will generate 21,400 short-term jobs, 5,970 long-term jobs and >$24.64b economic value.

R6

Utilisation of Council assets to support local emergency responses and essential service delivery

Provide Council assets for use, free of charge, for local emergency or essential services. This may include providing support for increased COVID-19 testing locations in key locations throughout the LGA, or alternative allied-health service delivery locations. This may also include the provision of special clinics established to enable suspected or confirmed cases to be directed away from Emergency Departments to reduce possible exposure to virus.

 

R7

Ensure transport and parking options to support people’s return to the CBD

 

Develop strategies to manage the movement of people in, out and around the Parramatta CBD (for both public and private transport modes) as the City and its workplaces move into recovery and re-opening stages. This will include:

·    approaches to managing peak hour movements,

·    developing and managing temporary and longer-term road and car park facilities use,

·    working with stakeholders to encourage flexible working, and cycling and walking infrastructure

R15

International education

The Vice Chancellor has written to the CEO highlighting the contribution of international students to Parramatta’s economy (over $100M per annum). The University requested the City publicly support international education – in partnership with the University – to cement Parramatta as one of NSW’s strongest international education destinations.

 

 

CONSULTATION & TIMING

 

Stakeholder Consultation

 

19.     The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

May – June 2020

Council Staff

All actions were developed with staff and management input.

Council’s Covid-19 related actions reflect staff and management input, both via individual consultation and the Crisis Management Team

City Strategy Unit

 

Councillor Consultation

20.     The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

12/07/2020

All – via email

Requested information on review of community fee waiver

Proposal as set out in this report (5(b))

Jon Grieg

17/06/2020

All – via email

Financial impacts of changes to community facilities hire

Impacts as set out in this report (see Financial Impacts)

Jon Grieg

08/07/2020

All - Proposed Councillor Workshop

TBA

N/A

Geoff King

 

 

FINANCIAL IMPLICATION FOR COUNCIL

 

21.   The proposed revisions to Council’s previously endorsed COVID-19 actions will reduce the amount of lost revenue to Council over the coming 3-month period (Q1), primarily through a paring back of license, hire fee and rent waivers as business re-opens. Any revenue from a return to partial charging for these services will result in a positive budget impact, given that the exhibited 2020/21 budget assumes no revenue from these services.

22.   The cost to Council resulting from the proposed revisions to previously endorsed COVID-19 Relief Package actions is estimated to be as follows:

I.   F5(a) Waiver of License and Hire Fees – returning to a 50% waiver rate for license and hire fees for outdoor dining licenses, food stalls, temporary premises, and advertising would realise approximately $30,000 in revenue in Q1.

II.  F5(b) Waiver of License and Hire Fees – returning to a 50% waiver rate for community halls, parks and community venues would realise an estimated (maximum) of $114,000 in revenue for Q1, recognising that the current budget does not include any revenue for hire of these facilities in Q1 (due to COVID-19). The level of hire activity is not easy to predict at this stage.

III. F6 On Street Parking - Return to standard enforcement relies on a staged return relating to activity thresholds.  Given the uncertainty of the timing of this threshold, it is difficult to estimate the financial impacts of this change. The current budget assumes a reduction of $1.7M for this activity in Q1, so returning to normal practice would result in a net improvement in Council’s position.

IV. F7(a) Waiver of Rents – Returning to 50% rent relief to all valid Outdoor Dining Approval holders outside of the PLR Corridor, community groups, essential services and not for profit organisations renting Council facilities would result in approximately $37,000 in revenue for Q1.