Late Items Agenda of Council

Council 9 June 2020

COUNCIL CHAMBERS

Governance Manager

Lord Mayor

Clr Bob Dwyer

Chief Executive Officer

Minute Clerk

Clr Phil Bradley	Clr Lorraine Wearne	Sound
Clr Sameer Pandey	Clr Andrew Wilson	Sound
	Clr Bill Tyrrell
Clr Dr Patricia Prociv	Clr Andrew Jefferies	IT
Clr Pierre Esber	Clr Benjamin Barrak	IT
Clr Donna Davis	Clr Martin Zaiter
Clr Michelle Garrard, Deputy Lord Mayor	Clr Steven Issa

Executive Director City Engagement & Experience

Executive Director Community Services

Executive Director City Strategy & Development

Executive Director City Assets & Operations

Executive Director Corporate Services

Director Property Development Group


Press Press

Public Gallery

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

9 Minutes of the Lord Mayor

9.1 2020 Queen's Birthday Honours......... 6

9.2 Congratulations Senior Sergeant John Thompson......................................... 8

9.3 Council Meeting Schedule................ 10

9.4 Westmead Traffic Congestion.......... 13

9.5 Thank You Wayne Carter................. 15

10 Public Forum

10.1 PUBLIC FORUM 1: Item 18.2 - Gateway Request: Planning Proposal at 8-14 Great Western Highway, Parramatta....................................... 17

10.2 PUBLIC FORUM 2: Item 18.5 - Post-Exhibition: Planning Proposal - Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)... 19

10.3 PUBLIC FORUM 3: Item 18.5 - Post Exhibition: Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)... 21

10.4 FOR INFORMATION ONLY: PUBLIC FORUM 4: Item 18.5 - Post Exhibition: Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street , Parramatta(Deferred Item)............... 23

10.5 FOR INFORMATION ONLY: PUBLIC FORUM 5: Item 18.4 - Amendment to the East Epping Planning Proposal and draft amendments to the Hornsby DCP 2013................................................ 25

13 Fair

13.4 LATE REPORT - FOR APPROVAL: Extension of Term for Independent Audit Risk and Improvement Committee Members........................ 26

19 Notices of Motion

19.2 NOTICE OF MOTION: Granville Town Square............................................. 29

19.3 NOTICE OF MOTION: Wistaria Gardens transfer from NSW Health to Parramatta Park Trust...................... 32

19.4 NOTICE OF MOTION: Traffic Study Granville.......................................... 42

Council 9 June 2020 Item 9.1

MINUTE OF THE LORD MAYOR

ITEM NUMBER 9.1

SUBJECT 2020 Queen's Birthday Honours

REFERENCE F2019/03630 - D07467158

REPORT OF Lord Mayor, Councillor Bob Dwyer

PURPOSE:

The purpose of this Lord Mayoral Minute is to congratulate members of the Parramatta community recognised by the Queen’s Birthday 2020 Honours List.

Recommendation:

That Council congratulate the members of the Parramatta community, as outlined in this Minute, for their contributions and recognition in the 2020 Queen’s Birthday Honours List.

BACKGROUND

1. On Monday 8 June 2020 the Queen’s Birthday Honours List was announced by the Governor-General, His Excellency General the Honourable David Hurley AC DSC (Retd). This list provides national and formal recognition for many Australians who have made a significant difference or contribution to their communities, and ultimately Australia.

2. The Australian Honours system celebrates the outstanding achievements and contributions of everyday Australians in a diverse range of fields, with recipients from all spheres of the community.

3. I am pleased to inform Council that the following members of the Parramatta community have been recognised in the 2020 Queen’s Birthday Honours List:

Medal of the Order of Australia (OAM)

Dr David Robert Bell, Beecroft NSW 2119

For service to medicine, and to professional organisations.

Member of the Order (AM)

Ms Judith Louise Meppem PSM, Northmead NSW 2152

For significant service to nursing administration, and to community health.

Public Service Medal (PSM)

Mrs Noelani Verina Reardon, Eastwood NSW 2122

For outstanding public service to road safety in New South Wales

FINANCIAL IMPLICATION FOR COUNCIL

4. There are no new financial implications for Council as a result of this Minute.

Lord Mayor, Councillor Bob Dwyer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 9.2

MINUTE OF THE LORD MAYOR

ITEM NUMBER 9.2

SUBJECT Congratulations Senior Sergeant John Thompson

REFERENCE F2019/03630 - D07467185

REPORT OF Lord Mayor, Councillor Bob Dwyer

PURPOSE:

The purpose of this Lord Mayor Minute is to congratulate Senior Sergeant John Thompson, NSW’s longest serving Police Officer on his retirement, and to acknowledge his contribution to the New South Wales community.

Recommendation:

That Council congratulates Senior Sergeant John Thompson on his contributions to New South Wales and the NSW Police over his 60-year career, and wishes him all the best for the future.

BACKGROUND

1. On 15 May 2020, after nearly 60 years of service with the NSW Police Force, Senior Sergeant John Thompson commenced his long service leave, and will officially retire in January 2023.

2. The decorated officer, who began as a 17-year-old police cadet in Redfern in 1962 before being officially sworn in on his 19^th birthday, will retire after 61 years, making him the longest-serving Police Officer in NSW.

3. Snr Sergeant Thompson’s connection with the NSW Police Force started well before that, being born at Gulargambone Police Station in 1944, and with his father, uncle and great-grandfather all serving as police officers before him.

4. Snr Sergeant Thompson also has a special connection to the Parramatta community, not only as a local resident, but also with his first official posting as probationary constable at Parramatta Police Station, before working in various commands across the force, including Chatswood, Surry Hills and Police Transport Branch.

5. He also worked with 21 Division, serving alongside his father Snr Sergeant Ross Thompson. The 21 Division was the training ground for the Criminal Investigations Branch for many years until its disbandment.

6. During his career, he has been awarded the NSW Police Medal, the National Police Service Medal, the National Medal as well as clasps, and the 150^th NSW Police Force Anniversary medal.

7. He also received a letter of thanks for his service from the Duke and Duchess of Cambridge following their visit to Australia in 2014.

8. For the last 20 years of his career, Snr Sergeant Thompson has worked in the State Planning Unit at major events across the state, including New Year’s Eve, Bathurst 1000, and the Tamworth Country Music Festival.

9. The City of Parramatta congratulates Snr Sergeant John Thompson on his dedication to policing, and thank him for spending sixty years of his life serving, and protecting, the NSW community. Council wishes him all the best for the future.

FINANCIAL IMPLICATION FOR COUNCIL

10. There are no new financial implications for Council as a result of this Minute.

Lord Mayor, Councillor Bob Dwyer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 9.3

MINUTE OF THE LORD MAYOR

ITEM NUMBER 9.3

SUBJECT Council Meeting Schedule

REFERENCE F2019/03630 - D07467325

REPORT OF Lord Mayor, Councillor Bob Dwyer

PURPOSE:

The purpose of this Lord Mayor Minute is to re-commence twice monthly Council Meetings as per Council’s Code of Meeting Practice from July 2020 onwards.

Recommendation:

(a) That from July 2020, Council re-commence having two meetings per month as prescribed by Council’s Code of Meeting Practice.

(b) That Council note the proposed meeting dates for the remainder of 2020 are detailed in paragraph 4 of this Minute, and include the addition of two (2) meetings in September due to the postponement of the Local Government Elections to 2021.

(c) That the venue for these meetings be Cloisters Function Room, St Patrick’s Cathedral, noting the social distancing measures and venue requirements prescribed by the Commonwealth and State Governments.

(d) Further, that Council communicate this update to Councillors, staff and the public, and continue to provide information to the public on how to livestream Council meetings, and timely updates should further restrictions be lifted that may allow for physical public attendance at future meetings.

BACKGROUND

1. At the Meeting of 23 March 2020, Council noted the reduction of the number of Council Meetings from fortnightly to monthly from April 2020 to August 2020 inclusive, in light of the rapidly developing situation around COVID-19.

2. These schedule changes were implemented under s5.14 of the Code of Meeting Practice, whereby the Lord Mayor may, in consultation with the Chief Executive Officer (CEO), cancel a meeting to ensure the safety and welfare of Councillors, staff and members of the public.

3. At that time, Council also resolved for a report to come back to Council no later than August 2020 to confirm the arrangements for Council Meetings from September 2020 onwards. Having regard to the ease in restrictions brought about by COVID-19, this Minute is intended to re-introduce twice monthly meetings for the remainder of 2020.

4. The recommendation to re-introduce twice monthly meetings, in line with Council’s Code of Meeting Practice, proposes the meeting dates July 2020 onwards to be:

Meeting Date	Venue	Status
Monday, 13-Jul-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 27-Jul-20	Cloisters Function Room, St Patrick's Cathedral, 1 Marist Place, Parramatta	Re-schedule
Monday, 10-Aug-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 24-Aug-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Re-schedule
Monday, 14-Sept-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	New
Monday, 28-Sept-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	New
Tuesday, 6-Oct-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 26-Oct-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 9-Nov-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 23-Nov-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 7-Dec-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled
Monday, 14-Dec-20	Cloisters Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta	Scheduled

5. This Minute also recommends an additional two (2) Council Meetings to be held in September 2020, having regard to the postponement of the Local Government Elections to September 2021.

6. This Minute recommends that the Council Meetings for the remainder of 2020 as proposed above, be held at the Cloister Function Room, St Patrick’s Cathedral, 1 Marist Place, Parramatta. A Council Officer report will be provided in November/December 2020 to consider meeting dates for 2021 and venues to be alternated between St Patrick’s Cathedral and Ward community facilities.

7. Additional social distancing measures required by the Commonwealth and State Governments will continue to be implemented to minimise any risk to the public, staff and Councillors, and will be reviewed and revised where possible as restrictions ease.

FINANCIAL IMPLICATION FOR COUNCIL

8. The financial implications for the re-commencement of twice monthly meetings from July 2020 onwards will be provided to Councillors by way of a briefing note.

Lord Mayor, Councillor Bob Dwyer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 9.4

MINUTE OF THE LORD MAYOR

ITEM NUMBER 9.4

SUBJECT Westmead Traffic Congestion

REFERENCE F2019/03630 - D07467786

REPORT OF Lord Mayor, Councillor Bob Dwyer

PURPOSE:

The purpose of this Lord Mayor Minute is to highlight traffic congestion, accessibility and pedestrian safety issues in the Westmead Precinct and call for action to address these issues.

Recommendation:

(a) That Council note the current unsatisfactory traffic congestion and accessibility issues in the Westmead Health and Education Precinct, and note these conditions are set to worsen due to the significant growth and development of the precinct, including the new University site, and the proposed expansion of the Catholic Education Precinct on Darcy Road.

(b) That Council write to the Minister for Transport and Roads, the Minister for Planning and Public Spaces, the Member for Seven Hills and other relevant Ministers, to highlight the current unsatisfactory traffic congestion and accessibility issues in the entire Westmead Precinct.

a. the congestion and accessibility of the area, both currently and in light of its significant growth and development;

b. the prioritisation of surrounding regional, state and national road improvements to facilitate greater access to and through Westmead; and

c. highlight the need to ensure that traffic delays do not negatively impact ambulance and emergency response times.

(d) That Council also update the Councillors on the status of the Westmead Innovation District Master Plan, by way of Councillor Briefing Note or Workshop.

(e) Further, that Council also urgently investigate pedestrian safety improvements along Darcy Road, from Hawkesbury Road to Mons Road, including consideration of a safety guardrail or fence, following reports of local school children walking on the roadway, and make representations to or seek approval from relevant authorities to enable improvements.

BACKGROUND

1. Westmead contains the largest concentration of health services in Australia and with the establishment of a major university campus complementing existing education services, the area is being established as a diverse and world-class innovation precinct.

2. While the State government is investing heavily in public transport in this area, it is anticipated that the growth in the suburb will see a significant increase in parking and traffic associated with proposed developments in the area, putting additional pressures on an already congested precinct.

3. Further, these congested traffic conditions in Westmead are of great significance to Local and State government due to its importance to the State as a Health, Education and Innovation Precinct. Council also has significant concerns that the ongoing traffic delays, and their potential to worsen, may also have a disastrous effect on ambulance and emergency response times.

4. This Minute calls for co-operation and action between Council and the State Government to address the growing pressures on this precinct, noting its growth, existing congestion and importance to the region and State.

5. This Minute also calls for urgent investigation into pedestrian safety measures along Darcy Road, Westmead, between Hawkesbury Road and Mons Road, due to concerns raised with local Councillors by concerned parents and residents in the area. These measures may include the installation of pedestrian safety guardrail or fence along this segment of road.

6. At present, students attending local schools in Westmead will often walk along the footpath from Westmead Station to the schools in the mornings, and the return trip in the afternoon. Councillors have received reports that due to the large number of students making this walk, a number of children are walking off the footpath onto parts of the inside lane of Darcy Road.

7. This presents a very real safety danger to these children from motor vehicles travelling along Darcy Road, and significantly increases the risk that a student may be injured or worse by a passing motor vehicle or distracted driver.

FINANCIAL IMPLICATION FOR COUNCIL

8. There are no new financial implications for Council as a result of this Minute. Any financial implications for Council that may be as a result of the pedestrian safety investigations along Darcy Road, will be subject to Councils existing review processes for identifying and funding projects.

Lord Mayor, Councillor Bob Dwyer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 9.5

MINUTE OF THE LORD MAYOR

ITEM NUMBER 9.5

SUBJECT Thank You Wayne Carter

REFERENCE F2019/03630 - D07469092

REPORT OF Lord Mayor, Councillor Bob Dwyer

PURPOSE:

The purpose of this Lord Mayor Minute is to thank Wayne Carter for his service as Executive Director City Assets and Operations at City of Parramatta Council, and to wish him all the best for the future.

Recommendation:

(a) That Council thank Wayne Carter for his service as Executive Director City Assets and Operations, and commend him for the significant contributions to local and state government he has made throughout his career, spanning more than fifty years in the public service; and

(b) Further, that Council wish him all the very best on this next phase of his life, as he transitions into retirement.

BACKGROUND

1. City of Parramatta Council thanks Wayne Carter, Executive Director City Assets and Operations, for his service to the City of Parramatta and its people as he moves into retirement, effective Friday 3 July 2020.

2. Taking up the role of Executive Director City Assets and Operations on 1 April 2019, Mr Carter’s extensive experience in executive management roles in both local and state government has proved invaluable to Council, particularly as it has navigated the challenges presented by COVID-19.

3. Originally trained as an engineer, Mr Carter’s career prior to City of Parramatta Council included:

a. General Manager, Projects Division of NSW Land and Housing Corporation

b. General Manager, Bankstown City Council

c. Director roles at Liverpool, Rockdale and Marrickville Councils

d. General Manager Resitech, Housing NSW

4. Mr Carter’s extensive experience, commitment to excellence, and understanding that better infrastructure improves people’s quality of life has been at the core of his work here at Council, and is greatly appreciated by the Councillors, staff and community of the City.

5. Council thanks Wayne Carter for his service, not only to the City of Parramatta, but to the many local and state government organisations he has served over his career spanning more than five decades in the public service. We wish him all the very best on his retirement.

FINANCIAL IMPLICATION FOR COUNCIL

6. There are no new financial implications as a result of this Lord Mayoral Minute.

Lord Mayor, Councillor Bob Dwyer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 10.1

PUBLIC FORUM

ITEM NUMBER 10.1

SUBJECT PUBLIC FORUM 1: Item 18.2 - Gateway Request: Planning Proposal at 8-14 Great Western Highway, Parramatta

REFERENCE RZ/6/2019 -

FROM Cheryl Bates

My name is Cheryl Bates and I am the President of the National Trust’s Parramatta Regional Branch.

The National Trust supports good, logical, and sensible strategic planning for Parramatta. With the amount of planning proposals being considered by Council, it is difficult to see how this can be achieved when ad hoc decisions are made.

Again, we are seeing developer’s spot rezoning tactics in play. This is an extraordinary increase in height and density on this site despite the current Parramatta Local Environmental Plan (2011). The objectives of the plan relating to height requires future buildings to have regard to heritage sites and their settings, and to ensure the preservation of historic views. This spot-rezoning is clearly contrary to those objectives.

There does not appear to be any consideration being given to this site’s proximity to two State heritage listed items: Lennox House – circa 1855; and Masonic Centre – circa 1915 that are on the site’s northern diagonal boundaries. Both these items are historically, aesthetically and representative of the cultural environment of Parramatta. The National Trust does not fully comprehend how these heritage items can now be marginalised.

The impacts of this excessive height and density will have overbearing and overshadowing implications for these heritage items.

If this amendment to the Parramatta Local Environment Plan 2011 proceeds, then any semblance of proper planning for Parramatta will yet again be lost. Until the Parramatta CDB Planning Proposal is in place and proper, strategic measures can inform the future development of Parramatta, please take this opportunity to vote against this spot-rezoning.

STAFF RESPONSE

The Planning Proposal has undergone a merit assessment and is consistent with the Parramatta CBD Planning Proposal. Its height and density has been considered in the broader strategic work undertaken by Council.

An assessment of the Planning Proposal presented in the Local Planning Panel report (attached to the Council report) considered the proposal’s impact on the two heritage items. Council’s Heritage Advisor provided key recommendations in relation to mitigating impacts on the items which will be incorporated into a site specific Development Control Plan. These relate to maintaining the integrity of the buildings during construction and an assessment of the architectural response of any building to ensure it minimises adverse visual impacts in relation to the heritage items. Council will be required to consider a draft Development Control Plan for the site prior to any public exhibition of both the Planning Proposal and a draft Development Control Plan.

In response to the issue raised in relation to overshadowing, there will be no overshadowing of the proposal on the heritage items, as the heritage items sit to the north east and north west of the site. A solar analysis is presented in the Urban Design Analysis Report as part of the Planning Proposal documents which demonstrates this.

The Planning Proposal is being considered for the first time by Council in order to seek a Gateway Determination from the Department of Planning, Industry and Environment. If the Department grants Gateway Determination, public exhibition will be carried out of the Planning Proposal together with the draft DCP. Public authorities, including Heritage NSW will be formally consulted during public exhibition and members of the public will also be able to make submissions.

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 10.2

PUBLIC FORUM

ITEM NUMBER 10.2

SUBJECT PUBLIC FORUM 2: Item 18.5 - Post-Exhibition: Planning Proposal - Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)

REFERENCE RZ/27/2015 -

FROM Cheryl Bates

My name is Cheryl Bates and I am the President of the National Trust (NSW) Parramatta Regional Branch.

The National Trust supports the staff recommendation that this Planning Proposal be deferred awaiting a proper planning strategy for the area including the subject site at 23-27 Harold Street Parramatta.

The Trust has consistently called for protection of designated heritage items and heritage conservation areas through appropriate floor space ratios, setbacks and curtilage to allow the heritage significance of buildings and areas to be understood and appreciated even when Parramatta is a major part of the growth of New South Wales.

The Trust believes that the Urbis Study provides the best opportunity to allow a better outcome for heritage items and heritage conservation areas through a transition area of reduced height and floor space and greater setbacks to promote a better understanding and less oppressive setting for the important heritage features of the Parramatta CBD.

To progress this application contrary to Council’s resolution of 25 November 2019 that excised this area from the Parramatta CDB Planning Proposal is premature. Additionally, the more strategic action of Council staff to involve Councillors in a workshop and create a draft planning strategy for public exhibition in October 2020 will be circumvented.

The current Parramatta Local Environmental Plan (2011) outlines the following objectives relating to the height of buildings and states:

a) to nominate heights that will provide a transition in built form and land use intensity within the area covered by this Plan,

b) to minimise visual impact, disruption of views, loss of privacy and loss of solar access to existing development, Importantly,

c) to require the height of future buildings to have regard to heritage sites and their settings,

d) to ensure the preservation of historic views,

e) to reinforce and respect the existing character and scale of low-density residential areas,

f) to maintain satisfactory sky exposure and daylight to existing buildings within commercial centres, to the sides and rear of tower forms and to key areas of the public domain, including parks, streets, and lanes.

To progress this site-specific high-rise tower Planning Proposal ahead of a strategy for this heritage precinct will demonstrate a haphazard, ad-hoc approach to development that will impact on Parramatta’s unique heritage status into the future.

STAFF RESPONSE

No response is provided.

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 10.3

PUBLIC FORUM

ITEM NUMBER 10.3

SUBJECT PUBLIC FORUM 3: Item 18.5 - Post Exhibition: Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street, Parramatta (Deferred Item)

REFERENCE RZ/27/2015 -

FROM James Coleman

This submission is made in response to Agenda Item 18.5 in the Business Paper for the Council Meeting on 9 June 2020.

1. The submission is made on behalf of civic and heritage interests in North Parramatta whose concerns are focussed on the complete absence of a dedicated planning strategy for North Parramatta – with particular attention to the area covered by the current proposed extension of the CBD north of the river and areas immediately adjoining to the east and west.

2. We strongly support the recommendation for deferring the progressing of the Planning Proposal, Draft Development Control Plan and draft Planning Agreement for the sites at 23-27 Harold Street in North Parramatta.

3. We commend Council’s intention to adopt a planning strategy for the planning investigation area containing the subject properties.

4. Further to this, we urge the Council to exploit to the full the planning opportunity presented by the officers’ recommendation for deferral. If carefully handled it will not cause delay in progressing the CBD rezoning south of the river which we fully support.

5. To assist Council to implement its declared intention to prepare and adopt a planning strategy for North Parramatta we formally request that the following points (amongst others) be taken into consideration during the plan preparation process :-

i. It must have on-going community input from the outset.

ii. The CBD zoning extension is not yet gazetted. There is time for a fresh approach to planning in the North Parramatta sector.

iii. North Parramatta is so far free of high-rise development.

iv. NP is one of Australia’s most historic urban precincts. It is rich in Indigenous and post-colonial heritage, with hundreds of listed heritage items of local, state, national and possibly world significance. The Church Street spine is part of the old colonial road to Windsor- probably Australia’s first country road.

v. A new dedicated plan for North Parramatta can link urban design, heritage, land use and other considerations consistent with the stated expectations of the Greater Sydney Commission, the Government Architect and the Minister.

vi. Existing zonings in North Parramatta have adequate capacity to satisfy current growth expectations. There is no supply problem.

vii. Finally and importantly: North Parramatta is a distinct geographical entity. There is exciting potential to exploit the existing ambience of the place to create a new low-rise, medium density mixed use cultural precinct, separate from yet complementary to the CBD to the south: not another “mini-Manhattan”. A new plan can embrace the Council’s adopted Cultural Plan and can exploit relevant elements of the recently adopted Local Strategic Plan. North Parramatta is the only area in the city centre to offer a chance to link these two important documents in a place-specific plan.

6. In the public interest we now urge the Council to seize this once-in-a-lifetime opportunity to give this city a further claim to greatness. Every great city has its cultural, small business and historical precinct. Now is the time for this Council to take the first step towards achieving that objective. It is not too late.

STAFF RESPONSE

No response is provided.

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 10.4

PUBLIC FORUM

ITEM NUMBER 10.4

SUBJECT FOR INFORMATION ONLY: PUBLIC FORUM 4: Item 18.5 - Post Exhibition: Planning Proposal, Draft Development Control Plan and Draft Planning Agreement at 23-27 Harold Street , Parramatta(Deferred Item)

REFERENCE RZ/27/2015 -

FROM Adam Byrnes

Tonight we seek your continued support for this Planning Proposal. In short, we are asking you to adopt Option B, found on page 434 of the business papers, paragraph 15.

This Planning Proposal has been caught up in the December 2019 decision to defer the Heritage precinct along Sorrell Street from the current CBD Planning Framework.

This Planning Proposal is distinct. It was lodged in December 2015, has undergone significant heritage and design analysis. It should be progressed because:

- This Planning Proposal has been endorsed twice by Councillors. Councillors endorsed this planning proposal in July 2017 and the detailed site specific DCP in December 2017.

- Both the Hector Abrahams and Urbis Heritage Studies conclude that development of the site for a tower is appropriate. They differ in recommended FSRs, but agree that the site be developed for a tower.

- The site is not located within the Sorrell Street Heritage Conservation Area.

- Distinct from other sites, this Planning Proposal has been the subject of robust heritage analysis and detailed site specific planning controls dealing with heritage matters, including an appropriate transition to Sorrell Street. The heritage work has been done.

- The landowner has in good faith proceeded with a Design Excellence Competition and there is a winning scheme by renowned architects Cox Architecture.

- The landowner has in good faith proceeded with a Development Application submission based entirely on the Design Excellence Competition winning scheme.

- The site is located 90m from the Parramatta Light Rail stop on Church Street.

For these reasons, this Planning Proposal is distinct and deserves to progress. The heritage matters are resolved in detail and the site has been the subject of significant analysis as part of the Planning Proposal, DCP, Design Excellence Competition and DA preparation.

Finally, and significantly, this project is “Shovel Ready”. The criteria for shovel readiness for a Planning Proposal is that a DA can be lodged within 6 months. That moment has well passed. The DA is already lodged. The project will create 400 jobs and a direct injection of economic investment within Parramatta.

Please do not defer a decision, but endorse Option (b) that allow the Council officers to forward the proposal to the Department for Gazettal; the Council officers to complete the assessment of the Development Application; and the subsequent construction that will deliver jobs and investment in Parramatta CBD.

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 10.5

PUBLIC FORUM

ITEM NUMBER 10.5

SUBJECT FOR INFORMATION ONLY: PUBLIC FORUM 5: Item 18.4 - Amendment to the East Epping Planning Proposal and draft amendments to the Hornsby DCP 2013

REFERENCE F2019/01712 -

FROM Ning Wang

Dear Lord Mayor and Councillors

I wish to speak my concerns related to item 18.4 of today’s meeting.

We, as a young family are living at 9 Rosebank Ave. We appreciate council’s effort to address the interface issues left by previous council’s poor planning. Though not affect as much as our neighbours, our privacy and living amenity was greatly damaged as well. With the proposed planning for 1-7 Rosebank Ave, the economical and historical value of our property will inevitably shrink even further. I would like to emphasize the following concerns:

1. With current setback control, the our living privacy will be deprived heavily. Our house and main outdoor living area is very close (1m) to the southern boundary line, and because the land is slope downward to us, 9m setback for the 2nd and 3rd floor is not enough.

2. The frontages of 1-9 Rosebank Ave is increased naturally along the road, which contributes to the aesthetic value of existing landscape, in the proposed planning control, this import and integrated feature is not mentioned. A poor design with unified and short frontage of the flats will significant damage the heritage value of the conservation area and the heritage item.

I wish Councillors and officers can consider these issues and address them to achieve a better outcome.

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 13.4

FAIR

ITEM NUMBER 13.4

SUBJECT LATE REPORT - FOR APPROVAL: Extension of Term for Independent Audit Risk and Improvement Committee Members

REFERENCE F2019/02413 - D07459115

REPORT OF Risk & Audit Manager

PURPOSE:

For Council to consider the extension of terms for two independent members of the Audit Risk and Improvement Committee

RECOMMENDATION

That Council extend the terms of the independent Audit Risk and Improvement Committee members, Mark McCoy and Donna Rygate, for a 12 month period to 28 August 2021.

BACKGROUND

1. City of Parramatta Council has established the Audit, Risk & Improvement Committee (the Committee) in accordance with the requirements under Section 428A of the Local Government Amendment (Governance and Planning) Act 2016. Council has previously endorsed a Charter for the Committee which outlines the objectives, authority, composition, roles and responsibilities, reporting and administrative in place for its effective operation.

2. The primary objective of the Committee is to promote good corporate governance by providing independent objective assurance and assistance to the Council on:

· compliance,

· risk management,

· fraud control,

· financial management,

· governance,

· implementation of the strategic plan, delivery program and strategies,

· service reviews,

· collection of performance measurement data by the council, and

· any other matters prescribed by regulations.

3. The Committee currently comprises of members appointed by the Council and includes 2 Councillors (excluding the Lord Mayor) and 3 independent external members.

4. The membership of the Committee always comprises of a majority of independent external members over Councillor Representatives, with the Chairperson being one of the independent external members as recommended by the Committee and endorsed by Council.

ISSUES/OPTIONS/CONSEQUENCES

5. Currently, the independent external members are appointed for a term of three years and they may not serve more than two terms.

6. In 2019, the Office of Local Government released “A New Risk Management and Internal Audit Framework for Local Councils in NSW”, a discussion paper which outlined a new regulatory framework that will support the operation of Audit Risk and Improvement Committees, and the establishment of a risk management framework and internal audit function in each council. Councillors received a briefing note on the details of this framework in November 2019.

7. The proposed framework will require Committee members serve a three to five-year term. A member’s term cannot exceed eight years. The implication of the term limitation being eight years, is that no member should be on the Committee for more than two terms of council.

8. In light of the NSW Government’s move to postpone Council elections by 12 months, and the anticipated release of the new regulatory framework encompassing the selection and operation of Audit Risk and Improvement Committees within the same timeframe, it is recommended that Council extend the terms of the independent Committee members, Mark McCoy and Donna Rygate, for a 12 month period to 28 August 2021. This will also enable the terms of the Committee selected in 2021 to be aligned to the Council election cycle.

CONSULTATION & TIMING

9. There has been no consultation with this proposal. However, the incumbent independent members have indicated their willingness to continue.

FINANCIAL IMPLICATION FOR COUNCIL

10. There are no financial implications, as a budget exists to pay independent Audit Risk and Improvement Committee members.

Bruce Ferguson

Risk & Audit Manager

Alistair Cochrane

Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Brett Newman

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 9 June 2020 Item 19.2

ITEM NUMBER 19.2

SUBJECT NOTICE OF MOTION: Granville Town Square

REFERENCE F2019/04433 - D07438383

FROM Councillor Prociv

MOTION

(a) That in the 2020/21 financial year, Council commence master planning the future Granville Town Square site bordered by Good, Cowper, Rowell and Bridge Streets, Granville.

(b) That $2.57M be allocated from the ‘Outside CBD’ S7.12 contributions plan and used for future embellishment and/or property acquisition at the future Granville Town Square site.

(c) That $800,000 of the East Street sale proceeds dedicated by Council in 2015 for the improvement of assets within the Granville area be allocated towards the future Granville Town Square site.

(d) Further, that $300,000 from these funds be directed to funding the master planning of the future Granville Town Square site.

BACKGROUND

1. On 23 July 2018 at Item 16.1 Council, inter alia, resolved to:

(a) Endorse the Parramatta Road Urban Amenity Improvement Program as detailed in the report.

(b) Authorise the CEO to finalise the terms and conditions of a Deed in relation to the Infrastructure projects as identified in the report.

2. On 6 February 2019 Council’s (then) Acting CEO signed a Deed of Agreement with the NSW State Government (through the Department of Premier and Cabinet) to provide Council with approximately $27.9 million to upgrade the Granville Precinct as part of the Parramatta Road Urban Amenity Improvement Program (PRUIAP).

3. The Plan for the Parramatta Road Urban Amenities Improvement Program (PRUIAP) is available at:

https://www.landcom.com.au/assets/Publications/Parramatta/ea94d92e3c/parramatta-road-implementation-tool-kit-urban-amenity-improvement-plan-November-2016.pdf

4. The PRUIAP is described is “… a $200 million initiative under the draft New Parramatta Road Urban Transformation Strategy to stimulate the transformation of the Parramatta Road Corridor (‘the Corridor’). The Program identifies a suite of early local amenity improvement works to help realise the vision for the Corridor. This vision is for a high quality multi-use corridor with improved transport choices, better amenity and balanced growth of housing and jobs. The Program recognises that communities along the Corridor must respond to population growth and change. It also recognises that some existing infrastructure is ageing or unable to respond to the needs of communities as they grow and change. Local amenity infrastructure is therefore required to be delivered quickly to achieve positive social and economic outcomes.”

5. On Page 8 of the PRUAIP Plan, under the sub-heading of '2.1. Granville Urban Amenity Improvements', a "New Urban Plaza" is identified at the site bordered by Good, Cowper, Rowell and Bridge Streets, Granville.

6. On Page 9 of the PRUAIP Plan, this site is described as a "New Urban Plaza north of the railway station centrally located near Rowell and Cowper Street Intersection." The following outcomes/ benefits are identified: "A new urban plaza is to be created on the site of the existing commuter car park at the corner of Rowell and Cowper Streets. This plaza will provide a community gathering space within the (northern) town centre of Granville. With seating, planting and turf areas, the plaza will provide a place for the community to meet and interact. The proposed works include undergrounding of the existing car spaces into a basement car park. The design of the plaza allows for a flexibility of uses and could host small markets, community based events or simple passive recreation space.”

7. Under Council’s Deed of Agreement with the NSW State Government, Council is confirmed to receive $6.16M for the “purchase of land for a new urban plaza north of the railway station on Bridge Street.” The sites were nominated by the NSW State Government.

8. Page 8 of the PRUIAP Plan also identifies “General streetscape improvements along Good Street and Bridge Street to Granville Station to connect to Parramatta River and Parramatta CBD.” Under Council’s Deed of Agreement with the NSW State Government, Council is confirmed to receive $5.15M for this streetscape upgrade.

9. It is noted that while Council will receive State Government funding to consolidate nominated sites at the future Granville ‘Urban Plaza’, and also funding to upgrade the streetscapes of Good Street and Bridge Street, at present Council will receive no state government funding to deliver the intended Urban Plaza outcomes of ‘seating, planting and turf areas’, ‘undergrounding of the existing car spaces’, or funding for the demolition of acquired buildings required to create the open space.

DIRECTOR, PROPERTY & PLACE RESPONSE

10. This Notice of Motion seeks for Council to have the following measures in place for a future Granville ‘Urban Plaza’:

· A public and transparent Masterplanning process that captures the community vision for the site and provides Council with a delivery framework for; and,

· ‘Earmarking’ initial funding for the acquisition of property or embellishment in alignment with the Masterplan.

11. Council’s Land Use Planning team have advised that it is permissible to ‘earmark’ s7.12 funds as proposed in item (b) of the Notice of Motion as this is essentially in alignment with the purpose the funds were originally reserved. If Council were minded to adopt this Notice of Motion, Council would be ‘earmarking’ that $2.57M in the ‘Outside CBD’ S7.12 contributions plan for future embellishment and/or property acquisition at the future Granville ‘Urban Plaza’ site.

12. Council’s Finance team have advised that the $800,000 from the East Street sale proceeds, dedicated by Council in 2015 for the improvement of assets within Granville is available and can also be ‘earmarked’ as proposed in item (c) of the Notice of Motion for embellishment and/or property acquisition at the future Granville ‘Urban Plaza’ site.

13. Council’s Draft Local Housing Strategy (https://www.cityofparramatta.nsw.gov.au/local-housing-strategy) identifies approximately 5,800 new dwellings to be delivered in the Granville Precinct by 2036. This will result in a 328% population increase from 7,100 in 2016 to 23,100 in 2036. The PRUAIP Plan seeks to provide an open, green and accessible town square/urban plaza in the heart of the growth centre of Granville. ‘Earmarking’ these funds for the (currently unfunded) outcomes and benefits to be delivered at this strategic location is in alignment with the NSW State Government’s vision for the precinct. Further, Granville is considered to be a strategic high growth area and is identified as such in the Greater Sydney Commission’s ‘Central City District Plan’ (https://www.greater.sydney/central-city-district-plan) as well as Council documents such as the Draft Community Infrastructure Strategy (https://www.cityofparramatta.nsw.gov.au/draftcis). The outcome sought by this Notice of Motion is also in alignment with the strategic intent of those documents.

FINANCIAL AND RESOURCE IMPLICATIONS

14. Council’s Places Services team will manage the preparation of the masterplan within existing resources, subject to the funds being secured to assist with funding specialist consultants.

Councillor Patricia Prociv

Councillor

Attachments:

There are no attachments for this report.

Council 9 June 2020 Item 19.3

ITEM NUMBER 19.3

SUBJECT NOTICE OF MOTION: Wistaria Gardens transfer from NSW Health to Parramatta Park Trust

REFERENCE F2019/04433 - D07443704

FROM Councillor Davis

MOTION

That by 30 June 2020, the Chief Executive Officer write to the NSW Minister for Health, NSW Minister for the Environment, State Member for Parramatta and Mr Graeme Loy, WSLHD requesting:

(i) an update on actions taken thus far by NSW Health, Parramatta Park Trust and other relevant State Government departments and agencies to transfer the management of Wistaria Gardens (including Glengarriff House) to Parramatta Park Trust,

(ii) a date for the transfer of the Wistaria Gardens (including Glengarriff House) to the Parramatta Park Trust,

(iii) details about any proposed increase in funding to the Parramatta Park Trust for the initial repair and ongoing maintenance of Wistaria Gardens and Glengarriff House.

BACKGROUND

1. On 12 October 2017 in the NSW Parliament the Hon Gabrielle Upton, then Minister for Environment, confirmed “the Government’s decision to transfer the ownership of the Wistaria Gardens at the northern end of the parklands from NSW Health to the Parramatta Park Trust, which will increase by two hectares the open green space that will be controlled by the Parramatta Park Trust. This is a heritage-listed and nationally significant site. The transfer of property will secure an important part of our history as well as more green space for the general public and the local community. Planning is underway to facilitate the transfer of Wistaria Gardens that will occur by the end of this year”. https://www.parliament.nsw.gov.au/Hansard/Pages/HansardResult.aspx#/docid/HANSARD-1323879322-99204

2. In the Parramatta Park Trust Annual Report 2017/18 page 7 it reads under “Key Achievements…Commencement on work for the transfer of Wistaria Gardens to Parramatta Park Trust from NSW Health”.

3. As the population of our city grows the need for public open space is increasing. Open space takes many forms from grassy parklands, to native bushland, riverside pathways to pocket parks. The importance of these places is clearly highlighted in the actions of our city’s residents during the COVID-19 outbreak. The one place they could rely on to exercise and escape from the confines of home was public open space. The importance of large expanses of open space was exacerbated by the need to socially distance.

4. Parramatta Park is an oasis in our city. Established in 1857, Parramatta Park truly deserves its UNESCO World Heritage Listing as one of 11 sites that form the Australian Convict Sites World Heritage Property - such a remarkable place. Expanding the park to include land that was also originally included in Macquarie’s park is such a great opportunity.

5. A return to full public access to Wistaria Gardens will provide our city with an additional area of open space. It will also deliver a further attraction as each spring the Wistaria Gardens are simply beautiful. While the gardens have been neglected in recent years the opportunity exists for the gardens to be restored and enjoyed by the public particularly for special events such as the Wistaria Gardens Fete.

6. It is more than 2 years since the announcement to transfer Wistaria Gardens to Parramatta Park Trust. Our city needs this additional open space and that is why I am moving the following motion.

EXECUTIVE DIRECTOR, CITY OPERATIONS RESPONSE

7. Wistaria Garden is located on the southern bank of the Parramatta River on the northern side of Parramatta Park. The site is part of the Cumberland Hospital site managed by NSW Health and is located entirely on NSW State Government owned land. Over the past few years the gardens have been publically accessible with the gates between Parramatta Park and Cumberland Hospital being left open. This has not always been the case as historically the site was only open for general public access for an annual Wistaria Festival, a fundraising event for the hospital.

8. Staff support the formal transfer of Wistaria Gardens to Parramatta Park Trust. There are a number of benefits for the gardens to be managed by the Trust, these include:

a. formalising long term public access for recreation and leisure during Parramatta Park opening hours,

b. formalising walking track access along the southern side of the Parramatta River. This includes important regional walking track access for the Great West Walk which follows Toongabbie Creek,

c. improved site management through organisational expertise and regular maintenance of an important heritage listed garden,

d. ensuring the garden is managed and planned for through an appropriate Plan of Management that is strategically integrated as part of a Parramatta Park Precinct.

9. Staff agree that it is reasonable to seek an update from the relevant Ministers on the progress of this issue, even though we have no direct involvement in the operation and management of the sites.

10. Staff will prepare a draft letter for the Lord Mayor to address the three issues raised within the Notice of Motion.

FINANCIAL AND RESOURCE IMPLICATIONS

11. There are no financial implications for Council in drafting a letter as it can be undertaken in the timeframe requested under existing resources.

Councillor Donna Davis

Councillor

Attachments:

1 ⇩	Parramatta Park Trust Amendment (Western Sydney Stadium) Bill 2017	6 Pages
2 ⇩	Map of Wisteria Gardens	1 Page

Council 9 June 2020 Item 19.4

ITEM NUMBER 19.4

SUBJECT NOTICE OF MOTION: Traffic Study Granville

REFERENCE F2019/04433 - D07443781

FROM Councillor Prociv

MOTION

That Council write to the Roads and Maritime Services requesting that they provide any results of ongoing or completed traffic studies undertaken at the corner of Alfred St and Parramatta Rd Granville as part of the Parramatta Road Urban Amenity Improvement Program (PRUAIP).

BACKGROUND

1. No background has been provided.

EXECUTIVE DIRECTOR, CITY PLANNING AND DESIGN STAFF RESPONSE

2. City of Parramatta Council is involved in undertaking a precinct wide traffic and transport study for Granville in partnership with Cumberland Council and the Department of Planning, Industry and Environment (DPIE) as part of the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS). This study is being undertaken in conjunction with a number of similar studies involving all local government areas along the entire length of the Parramatta Road Corridor. All of these studies require the input of strategic transport modelling assumptions from Transport for New South Wales (TfNSW) that have yet to be completed.

3. There is therefore limited value in requesting specific results of any traffic studies undertaken at the corner of Alfred Street and Parramatta Road without taking into account the final inputs from TfNSW as part of the broader Granville Precinct traffic and transport study.

4. The timeframe previously proposed for the completion of the Granville Precinct traffic and transport study was mid-2019 but the project has been the subject of significant delays due to the need for a consistent set of assumptions to be included for all the traffic modelling being undertaken throughout the corridor.

5. It is therefore recommended that there be greater value in writing to the Minister for Transport and Roads and Minister for Planning and Public Spaces requesting that the strategic transport modelling assumptions be completed by TfNSW as a matter of highest priority so as to allow the completion of the Granville Precinct traffic and transport study. The completion of this modelling will allow all of the traffic and transport studies along the Parramatta Road corridor to be completed and will properly inform what traffic works are required to support the vision for Granville set out in the Parramatta Road Corridor Urban Transformation Strategy as adopted by the State Government in 2016.

FINANCIAL AND RESOURCE IMPLICATIONS

6. Preparation of any correspondence as a result of this Notice of Motion will be undertaken within existing resources of Council.

Councillor Patricia Prociv

Councillor

Attachments:

There are no attachments for this report.