NOTICE OF Extraordinary Council  MEETING

PUBLIC AGENDA

 

An Ordinary Extraordinary Council Meeting of City of Parramatta Council will be held remotely via audio-visual link on Wednesday, 27 May 2020 at 6:30PM.

 

 

 

 

Brett Newman

CHIEF EXECUTIVE OFFICER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THIS PAGE LEFT BLANK INTENTIONALLY

 

 

 

 

 

 

 


Extraordinary Council                                               27 May 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THIS PAGE LEFT BLANK INTENTIONALLY


TABLE OF CONTENTS

 

ITEM                                                SUBJECT        PAGE NO

 

1      OPENING MEETING

2      ACKNOWLEDGMENT OF THE TRADITIONAL LAND OWNERS

3      WEBCASTING ANNOUNCEMENT

4      OTHER RECORDING OF MEETING ANOUNCEMENT

5      APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

6      DECLARATIONS OF INTEREST

7      MATTERS OF URGENCY (if any)

8      Minutes of the Lord Mayor

9      Fair

9.1           FOR APPROVAL: Public Exhibition - Delivery Program Year Three; Draft Operational Plan and Budget 2020/21 6

10    CONCLUSION OF MEETING


 

Fair

 

27 May 2020

 

9.1           FOR APPROVAL: Public Exhibition - Delivery Program Year Three; Draft Operational Plan and Budget 2020/21....................................... 6


Extraordinary Council 27 May 2020                                                 Item 9.1

FAIR

ITEM NUMBER        9.1

SUBJECT                 FOR APPROVAL: Public Exhibition - Delivery Program Year Three; Draft Operational Plan and Budget 2020/21

REFERENCE           F2019/04433 - D07428316

REPORT OF            Corporate Strategy Manager; Commercial Manager        

 

PURPOSE:

 

To seek endorsement for the Delivery Program 2018-2021, inclusive of the draft Year Three Operational Plan, Budget (2020/21) and Fees and Charges for the purpose of public exhibition for a period of 28 days from 29 May to 26 June 2020.

 

 

RECOMMENDATION

 

(a)    That Council approve the Delivery Program 2018-2021 and Draft Operation Plan 2020/21 including Draft Budget 2020/21 and Draft Fees and Charges 2020/21 for public exhibition for a period of 28 days.

 

(b)    Further, that following public exhibition, Council will be presented with the Delivery Program 2018-2021 and Draft Operational Plan 2020/21 including Draft Budget 2020/21 and Draft Fees and Charges 2020/21 for adoption at a Council meeting in July 2020.

 

 

BACKGROUND

 

1.     In accordance with the Integrated Planning and Reporting (Strategic Planning) requirements in the Local Government Act, Council has developed a Delivery Program for the period 2018-2021, inclusive of a draft annual Operational Plan and Budget for 2020/21 (the Plan).

2.     The Delivery Program acts as a statement to the community from Council, detailing what it intends to undertake in order to achieve the objectives of the Community Strategic Plan (CSP). In 2018 City of Parramatta adopted a Delivery Program for the period 2018-2021, inclusive of a three-year budget and an annual Operational Plan and Budget for Year One (2018/19). It was updated in 2019 for Year Two (2019/20).

3.     The Plan has again been updated to reflect the Year Three Operational Plan and Budget (2020/21) inclusive of the focus areas, programs, projects and budget for the 2020/21 financial year. It also includes a schedule of fees and charges and proposed rates structure for 2020/21.

 

ISSUES/OPTIONS/CONSEQUENCES

 

4.     In accordance with the Local Government Act s404(4), The Delivery Program 2018-2021 inclusive of the draft Operational Plan and Budget 2020/21 (the Plan) must be placed on public exhibition for a period of 28 days prior to adoption.

 

5.     The Plan must be adopted no later than 31 July 2020. This represents a month extension on the usual deadline granted by the Office of Local Government due to COVID-19.

 

6.     The draft Plan is now presented to Council for endorsement for public exhibition.

 

7.     Any proposed changes to the Plan arising from the exhibition process will be discussed at a Councillor Workshop prior to seeking formal adoption in July 2020.

8.     The Plan comprises four parts:

a.  Part One: provides a context and discusses how the Plan was developed, how priorities were determined and how these priorities align to the Community Strategic Plan

b.  Part Two: details the principal activities, focus areas, programs and service measures of Council over the life of the Plan

c.  Part Three: presents the annual budget, projects by Directorate, the Revenue Policy and the Rating and Charges Structure for 2020/21.

d.  Part Four: details the schedule of Fees and Charges for 2020/21 inclusive of an explanation of Council’s pricing policy and any proposed changes from the current financial year.

9.     Council developed a Resourcing Strategy in 2018. The Strategy includes a Long Term Financial Plan, Asset Management Policy and Strategy and a Workforce Strategy. The Strategy was updated in 2019, and is currently being updated again to reflect this draft Plan.

 

SUMMARY OF UPDATES TO THE DELIVERY PROGRAM 2018-2021

10.   Minor edits have been made to the content in the Plan for the purpose of providing more clarity and continuity. No changes have been made to the Delivery Program’s three-year Principal Activities. In some cases, the Year Three Operational Plan Focus Areas have been consolidated to streamline reporting, and updated to reflect the appropriate action required in the coming year.

11.   Service Measures across Council have been reviewed as part of Council’s ongoing planning and reporting process. Previously, Service Measures appeared as lists but their links to services and outcomes were unclear. These have been revised and integrated for better quality, greater consistency and line of sight in how they are reported.

12.   The Budget including Rating and Charges Structures (Part 3): Part 3 of the Plan provides details about the draft Budget and draft rating and charges structure for 2020/21. Highlights of the 2020/21 draft Budget are as follows:

a)  An operating deficit of $12.9m which takes into consideration Covid-19 impacts.

b)  Capital Expenditure of $212.4m.

c)    The budget provides for other strategic projects including Parra Square Development, Aquatic Centre Parramatta, Dence Park Aquatics, Phillip Street Smart Street, Parramatta Urban Amenity Improvement Program and City River Works Program).

d)  Rate Path Freeze provisions continue to be maintained for the 5 former council areas

e)  Involvement in NSW State Government projects including Western Sydney Light Rail Redevelopment and Museum of Applied Arts and Sciences.

 

13.   Fees and Charges (Part Four): Part 4 of the draft Plan provides details about the draft Fees & Charges for 2020/21. The draft Fees & Charges for 2020/21 provide for a general increase of 3.0%. Select fees have been varied from the standard increase after taking into account other factors such as community benefits and cost recovery. Statutory fees are as per determination. Councils’ fees and charges have been classified into 11 categories. In attachment 1 is a list of fees and charges that are new, removed or increase/decrease by 5%.

 

CONSULTATION & TIMING

 

14.   In 2017 and 2018, Council undertook an extensive program of community engagement to inform the CSP and the Delivery Program 2018-2021. The views of more than 15,000 community members were drawn upon in developing the plans.

15.   This year the full Delivery Program 2018-2021 inclusive of the draft Operational Plan and Budget 2020/21 will be placed on public exhibition via the Council website. It will be accompanied by a high level summary document to help explain the Plan’s purpose and key messages in a format that is engaging and easy to understand.

16.   Invitations to comment during the exhibition period will be prompted by advertising across Council’s digital channels, as well as communicating directly with key stakeholders.

 

FINANCIAL IMPLICATION FOR COUNCIL

 

17.   Parts 3 and 4 of the draft Plan provide details about the draft Budget, Rating, and Fees and Charges structures for 2020/21.

 

Dayne Glinkowski

Corporate Strategy Manager

 

Lisa Oldridge

Group Manager Corporate Strategy and Governance

 

Alistair Cochrane

Chief Financial Officer

 

Michael Tzimoulas

Executive Director Corporate Services

 

Brett Newman

Chief Executive Officer

 

 

 

Attachments:

1

Parts 1-3: Draft Delivery Program 2018-21, Operational Plan and Budget 2020/21

144 Pages

 

2

Part 4: Draft Fees and Charges 2020/21

54 Pages

 

3

2020-21 Fees and Charges Key Changes

13 Pages

 

 

 

REFERENCE MATERIAL

 


Item 11.1 - Attachment 1

Parts 1-3: Draft Delivery Program 2018-21, Operational Plan and Budget 2020/21

 

PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


Item 11.1 - Attachment 2

Part 4: Draft Fees and Charges 2020/21

 

PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


Item 11.1 - Attachment 3

2020-21 Fees and Charges Key Changes

 

PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator