Agenda of Council - 24 February 2020

Council 24 February 2020 Item 13.1

FAIR

ITEM NUMBER 13.1

SUBJECT FOR APPROVAL: Quarterly Budget Review - December 2019

REFERENCE F2019/00279 - D07233359

REPORT OF Commercial Manager

PURPOSE:

To present December 2019 Quarterly Budget Review Statement for adoption.

RECOMMENDATIONS

(a) That Council adopt the December 2019 Quarterly Budget Review Statement and the Responsible Accounting Officer’s report on the financial position of the Council.

(b) Further that Council approve the revised estimates as follows:

1. Operating Budget surplus of $4.8m which is a reduction of ($0.9m) from September 2019 Forecast, including:

I. an increase in Operating Revenue by $0.9m (predominantly related to higher than expected interest revenue);

II. an increase in Operating Expenses by ($1.9m) (predominantly related to the increase in funding required by the Brand Project);

III. a benefit in Extraordinary Items relating to Stronger Communities Funded Projects by $0.1m;

2. An increase in Capital Revenue by $2.9m (predominantly driven by an increased forecast in s94 income);

3. A reduction in Capital Expenditure by $26.0m (as detailed in attached December 2019 QBRS).

BACKGROUND

1. Clause 203 of the Local Government (General) Regulation 2005 requires the Responsible Accounting Officer (Chief Financial Officer) to prepare and submit to the Council a Quarterly Budget Review Statement that shows, by reference to the estimates of income and expenditure set out in the Operational Plan, a revised estimate of the income and expenditure for the full financial year.

2. The Responsible Accounting Officer is also required to report as to whether or not they believe the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure.

ISSUES/OPTIONS/CONSEQUENCES

3. The statutory Responsible Accounting Officer’s Report and Quarterly Budget Review Statement (QBRS) is incorporated into the attached December 2019 Quarterly Progress Report and includes an analysis of the year to date result and the reasons for the major variances from the previously adopted Budget. Explanations for major variances are in line with the parameters previously agreed by Council i.e. Budget variations greater than +/- 10% of the current budget or greater than +/- $100,000 of the current budget.

4. Commentary on progress against the Budget and any proposed changes to the Budget are included in the attached QBRS.

5. The operating year to date result as at the December 2019 QBRS was a favourable variance (surplus) to the forecast of $4.9m. Revenue was $3.5m above forecast, the increase mainly due to increased supplementary rates as well as additional rates for domestic waste.

6. Council’s expenditure was below forecast by $1.3m as at the December 2019 QBRS. Employee costs are $0.8m below forecast due to less employee costs being charged to projects. Materials and contracts are lower than forecast by $1.5m due to delays in project expenditure. Other Operating Expenses are under forecast by $0.5m due to later payment of vehicle registration.

7. Council has updated its year-end financial forecast and is now forecasting a full year surplus of $4.8m, a decrease of $0.9m.

8. While revenue is anticipated to increase slightly, by $0.9m, expenditure is anticipated to increase by $1.9m primarily through the introduction of Council’s branding project and reclassification of capital projects to operating projects.

9. The year to date December capital expenditure is $15.1m lower than the forecast of $47.7m. A full review of capital projects has been undertaken during the December quarter. As a result, the capital expenditure forecast has decreased by $26m due to the re‑phasing capital projects to the 2020/21 financial year for:

• Parramatta Square developments,

• North Rocks Road and Alkira Road traffic improvements,

• Phillip Smart Street and Lyndelle place drainage construction works.

10. Detailed explanations of the key variances for both the quarter and the full year forecast result are outlined in the Responsible Accounting Officer’s Report.

CONSULTATION & TIMING

11. Consultation has taken place with all relevant staff in preparing the December 2019 Quarterly Budget Review Statement.

FINANCIAL IMPLICATION FOR COUNCIL

12. Details of the financial implications are contained within the December 2019 QBRS.

Chris Sleiman

Commercial Manager

Alistair Cochrane

Acting Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩

December 2019 Quarterly Budget Review Report

47 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 14.1

ACCESSIBLE

ITEM NUMBER 14.1

SUBJECT FOR NOTATION: Minutes of the Access Advisory Committee Meeting held on 17 December 2019

REFERENCE F2005/01944 - D07237168

REPORT OF Community Capacity Building Officer, Community Capacity Building

PURPOSE:

The Access Advisory Committee met on 17 December 2019. This report provides a precis of the key discussion points of that meeting for Council’s consideration

RECOMMENDATION

That Council note the minutes of the Access Advisory Committee meeting held on 17 December 2019.

BACKGROUND

1. Council’s Access Advisory Committee meets bi-monthly, and most recently met on 17 December 2019. This report provides a summary of the discussion and decisions made at the meeting.

ISSUES/OPTIONS/CONSEQUENCES

Main Discussion Points

2. Lily Wang, Place Manager, presented on the Dence Park Masterplan and the Committee discussed and made suggestions for parking facilities, entry to the pool in the absence of a working lift, seating, shade arrangements, and footpath materials.

3. The Committee discussed changes to Firehorse Lane to improve signage and overall accessibility, and noted the improved seating and new shared zone signs. The Committee were informed that Place Services were working on changes to the installed lighting activation, in order to improve access for people who might be affected by such lighting.

4. The Committee were provided with an update on progress of actions under the current Disability Inclusion Action Plan (DIAP), including audits of Council’s community facilities such as halls, as well as the status of the DIAP Project Officer position that was vacant at the time.

5. Hamish Murray, Project Officer Universal Design and Access, informed the Committee of a new mobile phone application, BindiMaps, that assists vision-impaired people in navigating around spaces and to their destination with Bluetooth enabled beacons. The Committee noted this system as suitable for the Phillip Street “Smart Street” project and asked for a more detailed presentation at a later meeting.

6. The Committee were informed that Members would need to elect a Chairperson and Deputy Chairperson for 2020 at the 18 February 2020 Committee meeting, noting that it would be a short year for the Committee, given Council Elections in September 2020 when all Advisory Committees are dissolved.

7. The need for the Committee to be consulted in the early stages of the planning process for the proposed redevelopment of Riverside Theatres was identified with designated staff to present on the project at the next possible meeting or to meet with Committee representatives as and when appropriate.

CONSULTATION & TIMING

8. There are no direct consultation or timing implications arising from this Access Advisory Committee meeting for Council at this time.

FINANCIAL IMPLICATION FOR COUNCIL

9. There are no financial implications arising from this Access Advisory Committee meeting for Council at this time. The costs associated with meeting the requirements of Australian Standards and the Disability Discrimination Act 1992 are to be captured within individual project budgets.

Tanya Owen

Community Capacity Building Officer, Community Capacity Building

Phillip Scott

A/Community Capacity Building Manager

David Moutou

Group Manager Social & Community Services

Jon Greig

Executive Director Community Services

Attachments:

1 ⇩

Access Advisory Committee Meeting Minutes 17 December 2019

6 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 14.2

ACCESSIBLE

ITEM NUMBER 14.2

SUBJECT FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 23 January 2020

REFERENCE F2020/00082 - D07213934

REPORT OF Traffic and Transport Manager

PURPOSE:

That Council give consideration to the minutes and endorse the recommendations of the Parramatta Traffic Committee meeting held on 23 January 2020.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee meeting held on 23 January 2020, as provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Parramatta Traffic Committee meeting held on 23 January 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2001 A1 - BRIDGE STREET, EPPING – INSTALL PEDESTRIAN REFUGE ISLAND

The estimated cost of the pedestrian refuge island in Bridge Street west of Rawson Street, Epping is $240,000. This project is 50 percent funded by NSW Government’s Active Transport Program. The remaining 50 percent of the cost will be funded by Council from its Active Transport Program Fund. Council has funding for the project in the 2019/20 budget.

ii. ITEM 2001 A2 - NORTH ROCKS ROAD AT ALKIRA ROAD, CARLINGFORD PROPOSED TRAFFIC SIGNALS AND MEDIAN ISLAND BARRIERS

The revised estimated cost for the installation of traffic signals at the intersection of North Rocks Road and Alkira Road, Carlingford is approximately $3.8 million. A budget consisting $1.427 million from General Revenue and $2.573 million from Developer Contributions (over 2019/20 and 2020/21) has been allocated to this project.

iii. ITEM 2001 A3 - WIGRAM STREET, HARRIS PARK - SYDNEY CURRY FAIR STREET FESTIVAL ON SATURDAY 4 APRIL 2020

There is no financial implication to Council as the proposed traffic management is to be implemented by the organiser of Little India Fair.

iv. ITEM 2001 A4 - rosehill gardens racecourse - golden slipper day on 21 march 2020

There is no financial implication to Council as the proposed traffic management is to be implemented by Australian Turf Club.

v. ITEM 2001 A5 - ROSEHILL GARDENS RACECOURSE - CARAVAN, CAMPING AND HOLIDAY SUPERSHOW 2020

There is no financial implication to Council as the proposed traffic management is to be implemented by The Caravan Camping & Touring Industry & Manufactured Housing Industry Association of NSW Ltd.

BACKGROUND

1. Roads and Maritime Services (RMS) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. In order to deal with the large number and range of traffic related matters effectively, the RMS has delegated certain aspects of the control of traffic on local roads to councils. RMS has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The RMS delegation to councils limits the types of prescribed traffic control devices and traffic control facilities that council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of RMS and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, and Roads and Maritime Services and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and RMS can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 23 January 2020. The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

5. The recommendations from the Committee are provided below together with financial impact statements for each recommendation:

ITEM NO.

2001 A1 BRIDGE STREET, EPPING – INSTALL PEDESTRIAN REFUGE ISLAND

1. That Council proceed with the upgrading of the existing splitter island in Bridge Street, Epping on the western side of the roundabout at Rawson Street to a complying pedestrian refuge island.

2. That a detailed design be submitted to Transport for New South Wales (TfNSW) for approval prior to commencing construction.

Unanimous support.

Community Notification

The proposal for the installation of the pedestrian refuge island in Bridge Street was advertised in the Northern District Times on 21 August 2019 for 28 days. Letters were also sent to affected residents, on 27 November 2019 and businesses inviting submission on the proposal by 3 January 2020.

The proposal has received one submission from a resident who expressed concerns regarding the right turn out of properties in Bridge Street and in particular for 20 Bridge Street. These concerns will be taken into consideration as part of the detail design process and swept wheel path analysis will be conducted to ensure that the right turn from properties will still be possible.

Financial Impact Statement

2001 A2 NORTH ROCKS ROAD AT ALKIRA ROAD, CARLINGFORD – Proposed traffic signals and median island barrierS

That Council proceed with the installation of traffic signals and median islands at the intersection of North Rocks Road and Alkira Road, Carlingford, subject to the Traffic Control Signal Plan being approved by TfNSW.

Unanimous support.

Community Notification

The proposal for the installation of the traffic signals at the intersection of North Rocks Road and Alkira Road, Carlingford was advertised in the Northern District Times on 29 October 2019 for 28 days. Submissions were also invited from local residents, businesses, Murray Farm Public School and The Hills Shire Council. Submissions closed on 27 November 2019.

Council received twelve responses from ten residents, a car wash operator, mechanical workshop business and The Hills Shire Council. Of these responses, eight respondents supported the installation of traffic signals at the intersection. Three respondents did not object to the proposal but requested further information or works that are not relevant to this project. There was one objection from the car wash and mechanical repair workshop as detailed in Attachments 1 and 2.

Mr Elias Makris, the primary objector to the proposal and the owner of 393 North Rocks Road, Carlingford presented his concerns to the meeting. Mr Markis objected to the proposed median islands in Alkira Road and North Rocks Road, as part of the new traffic signals at the intersection, on the following grounds:

- The medians prevent right turn access to the property where a Hand Car Wash Café and a Garage for mechanical repairs are located. Affected motorists would either be making U-turns at other locations or using other businesses at convenient locations.

- The intersection is only busy for up to 30 minutes during the morning (8:30am-8:50am) and afternoon (2:30pm-3pm) peak hours. It is not clear to Mr Markis why median islands are needed in North Rocks Road and Alkira Road.

- Right turning vehicles would not affect the operation of traffic signals.

- A ‘Keep Clear’ restriction across the southern driveway in Alkira Road to assist motorists in exiting the property should be provided instead of a median.

Mr Markis advised the Committee that the majority of his customers use the two driveways that are nearest to the intersection of North Rocks Road and Alkira Road to enter the property. 90% of the customers, that use the exit driveway on North Rocks Road (located near the eastern boundary of the property), turn left to travel towards Oakes Road. He also uses these driveways to test drive vehicles for issuing pink slips.

Mr Markis requested that the proposed median island not be installed in Alkira Road and the median island in North Rocks Road be set back by around 20m from Alkira Road intersection to retain right turn access to the property.

Financial Impact Statement

2001 A3 WIGRAM STREET, HARRIS PARK – SYDNEY CURRY FAIR Street FESTIVAL ON SATURDAY 4 april 2020

1. That the proposed Sydney Curry Fair Street Festival scheduled to be held in Wigram Street, Harris Park on Saturday 4 April 2020 be classified as a Class 2 Event in accordance to the Austroads Guide to Traffic Management, Part 9 – Traffic Operations (Table 6.4 – Special Event Planning Matrix) and Guide to Traffic and Transport Management for Special Events.

2. That the closure of Wigram Street, Harris Park (Marion Street to Ada Street) for Sydney Curry Fair Street Festival is supported in principle subject to the attached traffic related conditions and Police approval being obtained for a Schedule 1 Notice of Intention to hold a public assembly.

3. That all costs associated with the Event be paid for by the Event Organiser at no cost to Council.

Unanimous support.

Community Notification

The Event Organiser will notify the local residents and businesses via letterbox drop at least 2 weeks prior to the event. It is to be noted that food stalls will be operated by local restaurants.

Financial Impact Statement

There is no financial implication to Council as the proposed traffic management is to be implemented by the organiser of Little India Fair.

2001 A4 rosehill gardens racecourse – golden slipper day on 21 march 2020

1. That the Longines Golden Slipper 2020 scheduled to be held on Saturday 21 March 2020 be classified as a Class 2 Event in accordance to the Austroads Guide to Traffic Management, Part 9 – Traffic Operations (Table 6.4 – Special Event Planning Matrix) and Guide to Traffic and Transport Management for Special Events.

2. That the closures of turning bays on Grand Avenue, Rosehill from 9am to 7pm on 21 March 2020 as part of Traffic Management Plan for the Longines Golden Slipper 2020 at Rosehill Racecourse be supported in principle subject to compliance with the specified traffic related conditions, and that a Road Occupancy License (ROL) be obtained from Transport for NSW (TfNSW) to implement traffic control on James Ruse Drive.

3. That the Event Organiser install temporary ‘No Parking on Grassed Area; Fine Applies’ advisory signs on nature strips including grassed median islands on Grand Avenue and Unwin Street, Rosehill to discourage illegal parking.

4. That all costs associated with the ‘Longines Golden Slipper 2020’ Event are to be funded by the Event Organiser at no cost to Council.

Unanimous support.

Community Notification

Australian Turf Club (the Event Organiser) will notify the community via local newspapers, website publications, social media streams and letter box drop to properties and businesses within a 1km radius. Relevant authorities will be notified via email.

Financial Impact Statement

There is no financial implication to Council as the proposed traffic management is to be implemented by Australian Turf Club.

2001 A5 ROSEHILL GARDENS RACECOURSE – CARAVAN, CAMPING AND HOLIDAY SUPERSHOW 2020

1. That the Caravan, Camping and Holiday Supershow 2020 scheduled to be held from 28 April to 3 May 2020 be classified as a Class 2 Event in accordance to the Austroads Guide to Traffic Management, Part 9 – Traffic Operations (Table 6.4 – Special Event Planning Matrix) and Guide to Traffic and Transport Management for Special Events.

2. That the closures of turning bays on Grand Avenue, Rosehill from 23 April to 4 May 2020 as part of Traffic Management Plan for the Caravan, Camping and Holiday Supershow 2020 at Rosehill Racecourse be supported subject to compliance with the specified traffic related conditions.

3. That the implementation of traffic controls on Unwin Street and Grand Avenue, Rosehill from 9am to 5pm on weekends 2-3 March 2020 as part of Traffic Management Plan for the Caravan, Camping and Holiday Supershow 2020 at Rosehill Racecourse be supported subject to compliance with the specified traffic related conditions.

4. That a TfNSW phasing technician be appointed during the afternoon peak hours (3pm-6pm) on weekdays and from 10am to 3pm on weekends to adjust the phasing of lights, if and when required, in James Ruse Drive and Parramatta Road, Rosehill to minimise vehicle queuing in the surrounding road networks.

5. That the Event Organiser obtain a Road Occupancy License (ROL) from TfNSW to implement traffic control on James Ruse Drive, Rosehill.

6. That the Event Organiser install temporary ‘No Parking on Grassed Area; Fine Applies’ advisory signs on nature strips including grassed median islands on Grand Avenue and Unwin Street, Rosehill to discourage illegal parking.

7. That all costs associated with the ‘Caravan, Camping and Holiday Supershow 2020’ Event are to be funded by the Event Organiser at no cost to Council.

Unanimous support.

Community Notification

The Event Organiser will notify the community via local newspapers, website publications, social media streams and letter box drop to properties and businesses along James Ruse Drive, Grand Avenue and Unwin Street. Relevant authorities will be notified via email.

Financial Impact Statement

There is no financial implication to Council as the proposed traffic management is to be implemented by The Caravan Camping & Touring Industry & Manufactured Housing Industry Association of NSW Ltd.

FINANCIAL IMPLICATION

6. The financial implications are detailed above in the comments for each item.

CONCLUSION

7. Council staff recommend that the recommendations of the Parramatta Traffic Committee meeting held on 23 January 2020 be adopted by Council.

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Strategy & Development

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Parramatta Traffic Committee Minutes of Meeting held on 23 January 2020	10 Pages
2 ⇩	Parramatta Traffic Committee Item Reports for Meeting held on 23 January 2020	97 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 14.3

ACCESSIBLE

ITEM NUMBER 14.3

SUBJECT FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 23 January 2020

REFERENCE F2020/00077 - D07214031

REPORT OF Traffic and Transport Manager

PURPOSE:

That Council give consideration to the minutes and endorse the recommendations of the Traffic Engineering Advisory Group meeting held on 23 January 2020.

RECOMMENDATION

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 23 January 2020, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 23 January 2020 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2001 B1 - CAMPBELL STREET, PARRAMATTA - INSTALLATION OF TWO VEHICLE ACTIVATED SIGNS

There is no financial implication to Council as this project is 100% funded by the NSW Government.

ii. ITEM 2001 B2 - VICTORIA ROAD AT WILDE AVENUE, PARRAMATTA - BUS PRIORITY INTERSECTION IMPROVEMENTS

There is no financial implication to Council as this project is 100% funded by the NSW Government.

iii. ITEM 2001 B3 - FRANCES STREET AND NORTHMEAD AVENUE, NORTHMEAD - REVIEW TRAFFIC CONDITIONS

No works are proposed at this stage and therefore there are no financial implications to Council.

iv. ITEM 2001 B4 - EPPING 40KM/H HIGH PEDESTRIAN ACTIVITY AREA

There is no financial implication to Council for part 1 of the recommendation. Funding for part 2 of the recommendation is to be considered by Council during the preparation of future budgets.

v. ITEM 2001 B5 - REQUESTS FOR ‘NO STOPPING’ RESTRICTIONS AT RESIDENTAL DRIVEWAYS

There is no financial implication to Council as a result of this recommendation.

vi. ITEM 2001 B6 - INTERSECTION OF ORCHARD ROAD, NORTH ROCKS ROAD AND LYMPTON ROAD, CARLINGFORD - REVIEW TRAFFIC CONDITIONS AT THE INTERSECTION

No works are proposed at this stage and therefore there are no financial implications.

vii.ITEM 2001 B7 - PROJECTS LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20

There is no financial implication to Council as a result of this recommendation.

viii. ITEM 2001 B8 - OUTSTANDING WORKS INTRUCTIONS

RMS Block Grant funds for 2019/20 have been used for these works.

ix. ITEM 2001 B9 - INTERSECTION OF BULLI ROAD AND BUNGAREE ROAD, TOONGABBIE - REQUEST FOR A ROUNDABOUT

This project is listed for future funding consideration. Selection of projects (including this project) will be the subject of a report to TEAG and Council. There is no financial implication to Council at this point in time.

BACKGROUND

1. The Traffic Engineering Advisory Group (TEAG) is similar to the Parramatta Traffic Committee, except that it only involves matters that do not invoke the Road and Maritime Services (RMS) delegation to councils. The TEAG does not have the formal voting process that Parramatta Traffic Committee has. It is, primarily, a technical review committee that advises Council on traffic related matters. TEAG also considers items where RMS maintains its control, such as speed limits, clearways and traffic signals or items for which RMS does not have control such as planning of future projects.

2. The most recent meeting of the Traffic Engineering Advisory Group was held on 23 January 2020. The minutes of that meeting and the reports to that meeting are Attachments 1 and 2 of this report.

ISSUES/OPTIONS/CONSEQUENCES

3. The recommendations from the Traffic Engineering Advisory Group meeting are provided below together with financial impact statements for each recommendation:

ITEM NO.

2001 B1 CAMPBELL STREET, PARRAMATTA – INSTALLATION OF TWO VEHICLE ACTIVATED SIGNS

1. That the proposal to install ‘40km/h’ and ‘Slow Down’ Vehicle Activated Signs in Campbell Street between Marsden Street and Church Street, Parramatta be withdrawn.

2. That Council investigate speed reduction devices in Parramatta and/or Westmead where the ‘40km/h High Pedestrian Activity Area’ restrictions have recently been installed.

3. That concept plans for the installation of speed reduction devices in Parramatta and/or Westmead be forwarded to TfNSW for concurrence prior to the commencement of community consultation and referral to the Parramatta Traffic Committee and Council.

4. That pedestrian conditions near the driveways of Westfield Parramatta in Campbell Street, Parramatta be reviewed.

Unanimous support.

Community Notification

Council will consult with residents and businesses prior to installing any traffic calming to support the recently installed 40km/h speed limit.

Financial Impact Statement

There is no financial implication to Council as this project is 100% funded by the NSW Government under the Safe Speeds in High Pedestrian Activity and Local Areas Program.

2001 B2 VICTORIA ROAD AT WILDE AVENUE, PARRAMATTA – BUS PRIORITY INTERSECTION IMPROVEMENTS

1. That the additional information regarding the benefit of the Bus Priority Improvements and the tree removal at the intersection of Victoria Road and Wilde Avenue by Transport for New South Wales (TfNSW) be received and noted.

2. That Council advise TfNSW that it supports the proposed dedicated right turn bus lane in Wilde Avenue on the northbound approach to Victoria Road, Parramatta.

3. That Council advise RMS that detailed civil design plans for the intersection upgrade works are required to be approved by Council’s Manager Civil Infrastructure prior to the commencement of construction.

4. All costs associated with the installation of bus lanes in Smith Street and Wilde Avenue, Parramatta are to be paid by RMS at no cost to Council.

Against: Councillor Bradley

Support: Other members present at the meeting

Financial Impact Statement

There is no financial implication to Council as this project is 100% funded by the NSW Government.

2001 B3 frances street and northmead avenue, northmead – review traffic conditions

That the information related to the traffic conditions, including traffic volumes, speeds, collision history, existing turn restrictions, road widths and parking in Frances Street and Northmead Avenue, Northmead be received and noted.

Unanimous support.

Financial Impact Statement

No works are proposed at this stage and therefore there are no financial implications.

2001 B4 EPPING 40KM/H HIGH PEDESTRIAN ACTIVITY AREA

1. That the information in relation to the proposed installation of ‘40km/h High Pedestrian Activity Area (HPAA)’ in Epping be received and noted.

2. That Council investigate strategic traffic and transport issues in the Epping Town centre including a link to Carlingford Road west of Coles supermarket in Rawson Street, Epping.

Unanimous support.

Financial Impact Statement

There is no financial implication to Council for part 1 of the recommendation. Funding for part 2 of the recommendation is to be considered by Council during the preparation of future budgets.

2001 B5 REQUESTS FOR ‘NO STOPPING’ RESTRICTIONS AT RESIDENTAL DRIVEWAYS

That Council continue to not signpost residential driveways.

Unanimous support.

Financial Impact Statement

There is no financial implication to Council as a result of this recommendation.

2001 B6 INTERSECTION OF ORCHARD ROAD, NORTH ROCKS ROAD AND LYMPTON ROAD, CARLINGFORD – REVIEW TRAFFIC CONDITIONS AT THE INTERSECTION

That the information related to priority at the intersection of Orchard Road, North Rocks Road and Plympton Road, Carlingford be received and noted.

Unanimous support.

Financial Impact Statement

No works are proposed at this stage and therefore there are no financial implications.

2001 B7 PROJECTS LISTS INCLUDING AN UPDATE ON PROJECTS FOR 2019/20

That the Project Lists for proposed traffic works be received and noted.

Unanimous support.

Financial Impact Statement

There is no financial implication to Council as a result of this recommendation.

2001 B8 OUTSTANDING WORKS INTRUCTIONS

That the information in relation to Outstanding Works Instructions over the 3-month period between August and October 2019 be received and noted.

Unanimous support.

Financial Impact Statement

RMS Block Grant funds for 2019/20 have been used for these works.

2001 B9 INTERSECTION OF BULLI ROAD AND BUNGAREE ROAD, TOONGABBIE – REQUEST FOR A ROUNDABOUT

That the information regarding funding for the proposed roundabout and/or pedestrian refuge island at the intersection of Bulli Road and Bungaree Road, Toongabbie be received and noted.

Unanimous support

Financial Impact Statement

This project is listed for future funding consideration. Selection of projects (including this project) will be the subject of a report to TEAG and Council. There is no financial implication to Council at this point in time.

FINANCIAL IMPLICATION

4. The financial implications are provided in the comments for each item.

CONCLUSION

5. Council staff recommend that the recommendations of the Traffic Engineering Advisory Group meeting held on 23 January 2020 be adopted by Council.

Richard Searle

Traffic and Transport Manager

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Strategy & Development

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Traffic Engineering Advisory Group Minutes of meeting held on 23 January 2020	8 Pages
2 ⇩	Traffic Engineering Advisory Group Item Reports for meeting held on 23 January 2020	59 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 16.1

WELCOMING

ITEM NUMBER 16.1

SUBJECT FOR NOTATION: Minutes of the Riverside Advisory Board Meeting held on 28 November 2019

REFERENCE F2007/00388 - D07255740

REPORT OF Director Riverside Theatres

PURPOSE:

The Terms of Reference for the Riverside Theatres Advisory Board state that minutes of all meetings are to be reported to Council following the meeting being held. This report seeks Council’s notation of the minutes of the meeting of the Riverside Theatres Advisory Board held on 28 November 2019.

RECOMMENDATION

That Council note the minutes of the Riverside Theatres Advisory Board Meeting held on 28 November 2019 (Attachment 1).

BACKGROUND

1. The Riverside Theatres Advisory Board is a voluntary Committee of interested community members, Council staff and Councillors. The current Committee membership as at November 2019, comprises:

Ms Genevieve Blanchett

Clr Donna Davis

Ms Arani Duggan

Clr Bob Dwyer

Mr Jon Greig

Ms Rhonda Hawkins

Clr Andrew Jefferies

Mr Luke Mackey

Mr Alan Manly

Ms Keiasha Naidoo

Mr Vaughan Roles

Mr Carl Sciberras

Dr Jim Taggart OAM

2. The Advisory Board advocates for Riverside and its critical role as a major arts and culture attraction for the Sydney’s Central City.

3. The primary purpose of the Committee is to advise Council on the strategic direction of the Riverside Theatres’ performance program and venues with reference to Council cultural plans and other relevant plans; to advise Council on Riverside Theatres’ strategic role in delivering Council’s vision for Sydney’s Central City as a culturally rich, successful, prosperous and destinational Parramatta; and to advocate for Riverside Theatres as western Sydney’s premier performing arts centre.

4. The Committee meets every two months with a minimum of six meetings each year.

5. The Riverside Theatres Advisory Board met on 28 November 2019. This report provides a summary of the meeting and any subsequent outcomes. A copy of the minutes of this meeting is included as Attachment 1.

ISSUES/OPTIONS/CONSEQUENCES

6. A summary of the key discussion topics is provided below:

Riverside Redevelopment

7. Council expects by 30 November to receive for review the confidential Create NSW Final Business Case for the Riverside redevelopment. Recommendations resulting from the review will be considered by Council.

8. It is anticipated that the Riverside Advisory Board will be briefed following Council’s review

Director’s Report (Attachment 2)

9. Items 14 to 21 summarise the Director’s Report and Advisory Board minuted comments.

10. Program activity in all venues during October and November

11. Accessibility – the end of year Beyond the Square performance

12. Rehearsal studios replacement

With the impending cessation of Riverside’s current use of Town Hall for rehearsals in February 2020, there is an increasing need to identify alternate rehearsal accommodation compliant with existing zoning limitations for National Theatre of Parramatta and FORM Dance Projects and other professional usage. Both the Riverside restaurant space and the Northmead Guide Hall are under current investigation for possible use in 2020.

Motion

a. The Riverside Advisory Board expresses concern that new locations for replacement rehearsal spaces has not been able to be finalised to date. The future work of the highly regarded National Theatre of Parramatta and FORM Dance Projects depends on continued access to rehearsal studios in 2020.

b. That the Director convey this concern to Council and seek assistance as appropriate.

13. Staffing changes

Justin Ankus has been appointed Business Manager and Mike Brew Operations Manager.

Jonathan Llewellyn (Marketing and Communications Manager) and Pamela Thornton (Business Support and Project Manager) attended their last Board meeting as they will be leaving Riverside respectively in December and early February. Their contributions to the Riverside have been considerable in securing many Riverside successes. The Chair Rhonda Hawkins acknowledged the contribution they have both made and thanked them for their dedication and contribution of many years. Councillor Jefferies expressed special thanks to Jonathan and Pamela as long term Council employees.

14. Business Report

The Business report presented the standard 5 KPI’s for financial performance, audience attendance, theatre utilisation and attendance capacity as at 31 October 2019. All KPI’s indicated Riverside was meeting or exceeding targets.

15. Riverside’s National Theatre of Parramatta Report

NTofP’s co-production of White Pearl with the Sydney Theatre Company was strategic delivering considerable benefits by partnering with a Sydney based main-stream performance organisation. White Pearl achieved new record levels of box office and attendances for a NTofP production presented to general audiences and not reliant on school attendances. Media attention was high for this thought-provoking new contemporary theatre work set in Singapore. The Board congratulated all involved.

16. Operations Report

The 19/20 capital program is still being scoped and costed and is scheduled for implementation in the first half of 2020. The fire rectification program continues with the sprinkler head replacement being the next large project.

17. Marketing and Communications Report

The Marketing team has adopted use of ASANA Project Management software to track campaign task progress. An audience survey conducted with venues nationally in collaboration with PAC (Performing Arts Connections) and Wolf Brown, a New York arts consultation company, provided new qualitative statistical feedback for Riverside. This survey will inform the development of a new Riverside website.

Parramatta Night City Framework 2020-2024

18. The Riverside response to the Parramatta Night City Framework 2020-2024 was submitted to Council’s Economic Development team accompanied by a letter from the Riverside Chair. The submitted paper supported the key importance and contribution of Riverside to the Central River City’s night time activity and economy.

Other Business

19. Advisory Board Meeting Schedule 2020

Meetings are proposed for the 2^nd Thursday every two months commencing February forming the basis of the 2020 schedule with variations in April to accommodate Easter and a late November meeting to accommodate the December Christmas diary overload.

20. Strategy/Planning Day

At the suggestion of Board Member Vaughan Roles that a planning day in January would assist in giving strategic focus and direction to 2020 as well as clarifying the Board’s role, it was agreed to arrange a special strategic planning meeting early in 2020.

21. Deputy Chair Report

The Deputy Chair’s plan to establish Riverside access to Sporting Clubs’ members was progressing for roll-out on a trial basis in 2020.

The Deputy Chair will send a letter of thanks from the Riverside Advisory Board to the July Spotlight 2019 event contributors also advising the July Spotlight 2020 date as 2 July.

22. Thanks from the Chair

The Chair Rhonda Hawkins thanked the Board members for their contribution and support in 2019 and the Director and the Riverside team for their 2019 achievements and wished all a Merry Christmas.

CONSULTATION & TIMING

23. The Riverside Advisory Board continues to be consulted and kept informed of all matters contained within this report.

FINANCIAL IMPLICATION FOR COUNCIL

24. There are no immediate financial implications directly resulting from this report.

Robert Love

Riverside Theatre Director

Jon Greig

Executive Director Community Services

Attachments:

1 ⇩	Minutes of the Riverside Advisory Board Meeting 28 November 2019	4 Pages
2 ⇩	Director's Report 28 November 2019	12 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 18.1

INNOVATIVE

ITEM NUMBER 18.1

SUBJECT FOR NOTATION: Minutes of the Heritage Advisory Committee Meeting held on 27 November 2019

REFERENCE F2013/00235 - D07254177

REPORT OF Project Officer Land Use

PURPOSE:

To inform Council of key discussion points from the Heritage Advisory Committee’s meeting on 27 November 2019.

RECOMMENDATION

That Council note the minutes of the Heritage Advisory Committee meeting held on 27 November 2019.

BACKGROUND

1. Council’s Heritage Advisory Committee meets every two months and currently comprises 12 members. The purpose of the Committee is to advise Council on how better to conserve, promote and manage heritage within the Parramatta Local Government Area (LGA) for current and future generations.

2. The Committee’s most recent meeting was held on 27 November 2019. This report summarises key discussion points of that meeting for Council’s information and consideration. The minutes of the meeting are provided at Attachment 1.

ISSUES/OPTIONS/CONSEQUENCES

3. The items considered at the meeting are discussed below.

Committee membership

4. The Committee resolved (Item 1) that the Committee express their condolences for the loss of Brian Powyer a member and the Deputy Chair of the Heritage Advisory Committee and that his great work and passion towards heritage issues is acknowledged and commended. Further, that these condolences are extended to the family of Mr Powyer.

5. Condolences have been extended to the family of Mr Powyer on behalf of the Committee.

6. The resignation of Faisal Halla from the Committee was also noted. With the passing of Brian Powyer and the resignation of Faisal Halla, there are currently two vacancies on the Heritage Advisory Committee. The vacancies will be filled by a process that has already been agreed to by Council. On 22 July 2019, Council resolved to endorse the Selection Panel's recommendations for the appointment of seven people as new members of the Heritage Advisory Committee. Council also endorsed the Selection Panel's recommendations for the appointment of five people to a ‘reserve’ eligibility list. Therefore, the Committee can call upon the people on the reserve list, as previously recommended by the Selection Panel of Council officers and approved by Council to be on the Committee. The process to be followed is that:

· Council would contact all those on the list and seek confirmation of interest in membership;

· the Selection Panel would make a recommendation for membership in consultation with the Heritage Advisory Committee; and

· a recommendation for membership would then be made to Council.

7. The commencement of this process will be discussed with the Committee at its meeting on 19 February 2020.

Councillors update and information sharing

8. Councillors that were in attendance and Committee members raised the following matters:

· The Committee was updated on the decision of Council regarding the Parramatta CBD Planning Proposal.

· Following a request for feedback on Foundation Day, the Committee asked for the organiser of Foundation Day to brief and receive feedback from the Committee. The Council’s City Events and Festival Team, that organised Foundation Day, will be requested to brief the Committee at its meeting on 19 February 2020.

· The Committee requested information from the Heritage Centre on the recording or oral history of Telopea. The Heritage Centre will be contacted to see whether this information is available.

Development applications

9. The Committee was briefed (Item 8) on 15 development applications and made comments, as detailed in the minutes, on seven applications. The comments as outlined in the minutes have been referred to Council’s Development Assessment Unit for consideration.

Cultural Heritage and Tourism update

10. A written update was provided (Item 9) by Council's Cultural Heritage and Tourism Team on the following matters:

· Heritage Strategy for Parramatta LGA – this was presented to a Councillor workshop on 18 November. A document for public release, comprising the heritage strategy with guiding principles, will be presented to Council in 2020.

· Research and Collection Services Coordinator – Janelle Blucher has been appointed to this position, and will be introduced to the Committee early in 2020.

City Strategy update

11. The Committee was briefed (Item 10) on the following matters:

Planning Proposal for 124 Wigram Street, Harris Park

12. The Planning Proposal for a site at 124 Wigram Street, Harris Park was lodged in June 2019 and the applicant is currently being consulted on the outcome of the initial assessment by Council officers. The Planning Proposal seeks to increase FSR from 6:1 to 10:1 (11.5:1 including design excellence) with a height of 72 metres. The Committee expressed concern at the impact of the building on heritage items opposite the site on Wigram Street. The feedback from the Committee will be considered by Council officers in the assessment of this proposal.

Charles Street Square Project

13. The Committee noted that draft designs developed for Charles Street Square will be reported to Council in December for approval and then exhibited for public feedback from late February 2020.

Rockleigh Park, Epping

14. Arising from a resident request the issue has arisen as to whether the Statement of Significance for the heritage listed Rockleigh Park, Epping should be extended to cover non-treed elements of the Park, including understorey plants and a rotunda. The Committee recommended a review of the Statement of Significance.

15. It is noted that Rockleigh Park is heritage listed in Hornsby LEP 2013. The Statement of Significance in the heritage inventory for the Park states in part: This small group of native trees are remnant components (canopy trees) of the Blue Gum High Forest (BGHF) community. Blue Gum High Forest in the Sydney Basin Bioregion (BGHF) is listed as a critically endangered ecological community in the Commonwealth Environment Protection and Biodiversity Conservation Act 1999 and NSW Threatened Species Conservation Act 1995. It should be noted that the Statement of Significance does not relate to understory plants or at other elements such as a rotunda. Council staff consider that the Statement of Significance appropriately recognises the heritage values of the Park and a review is unnecessary.

Council processes involving works to heritage items

16. The Committee at a recent meeting sought advice on what Council processes are in place for Council works in heritage conservation areas or on Council owned property. A response was provided at this meeting as follows:

· Council reserves – works are carried out under the approvals regime of the Infrastructure SEPP. Some works are minor and do not require any particular approval whilst more major work will be subject to a Review of Environmental Factors Assessment (REF). As part of this assessment, a heritage specialist may be engaged.

· Council property developments – relevant controls from planning instruments are reviewed in considering development feasibility. This will include whether properties are heritage listed and the implications of development proposals for the listings.

General business

17. Concern was expressed (Item 11) on how the interpretation of sight line provisions of Parramatta Development Control Plan 2011 affect Elizabeth Farm. Concerns were also shared over the future use of the Glengarriff House medical museum within the Cumberland Hospital site. Committee concerns are noted.

18. The next meeting of the Committee is scheduled to be held on 19 February 2020.

CONSULTATION & TIMING

19. There are no consultation and timing implications for Council associated this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

20. There are no financial implications for Council associated this report.

Paul Kennedy

Project Officer Land Use

Robert Cologna

Team Leader Land Use Planning

Jonathon Carle

Land Use Planning Manager

David Birds

Group Manager, City Planning

Jennifer Concato

Executive Director City Strategy & Development

Attachments:

1 ⇩

Heritage Advisory Committee minutes for 27 November 2019

6 Pages

REFERENCE MATERIAL

Item 18.1 - Attachment 1

Heritage Advisory Committee minutes for 27 November 2019

Meeting Name	Heritage Advisory Committee	F2013/00235
Date	Wednesday 27 November 2019	Time 5.10pm
Venue	Level 11 Boardroom 126 Church Street, Parramatta
Attendees	Carol Liston Christine Rigby Terry Gary Carter Stephanie Licciardo David Hoffman Scott Hill Ruth Evans Sarah Trevor Dibya Chhetry
Present	COUNCILLORS (CITY OF PARRAMATTA) Donna Davis STAFF (CITY OF PARRAMATTA) Sahar Shahin (Committee Clerk) Paul Kennedy (Committee Convenor) Zoran Popavic (Heritage Advisor)
Chaired by	Carol Liston

1. WELCOME AND INTRODUCTIONS

The Chairperson, Carol Liston welcomed everyone to the meeting. The meeting was opened at 5.10pm.

RESOLVED (Carol/ Stephanie)

That the Committee express their condolences for the loss of Brian Powyer a member and the Deputy Chair of the Heritage Advisory Committee and that his great work and passion towards Heritage issues is acknowledged and commended.

Further, that these condolences are extended to the family of Mr Powyer.

2. APOLOGIES

Callum Mealey a member of the Heritage Advisory Committee was an apology for this meeting.

Resignation of Faisal Halla was noted and the committee extended their congratulations to Faisal for his new job.

3. CONFLICT OF INTEREST DECLARATIONS

Ruth Evans declared an interest in DA/656/2019 as she has a property interest on the same street.

4. CONFIRMATION OF MINUTES OF MEETING HELD ON WEDNESDAY 16 OCTOBER 2019

RESOLVED (Stephanie/ David)

That the Minutes of the meeting of the Heritage Advisory Committee held on Wednesday 16 October 2019 be received and noted as a true record of the meeting.

5. BUSINESS ARISING FROM MINUTES OF MEETING HELD ON 16 OCTOBER 2019

Business arising from Minutes of Meeting held on 16 October 2019.

Clarification is sought as to whether Rail Corp sees the property as a heritage item to be added to February meeting.

St Georges Terrace and Willow Grove is still subject to design excellence being decided.

When there is closer resolution on heritage issues for the Parramatta CBD the relevant manager will be happy to provide a briefing on the Hector Abrahams and Urbis heritage studies.

6. COUNCIL REPORT – REPORT TO COUNCIL ON 25 NOVEMBER 2019

The Committee noted the Council report and Council’s resolutions in relation to this matter, namely:

18.2

SUBJECT FOR APPROVAL: Minutes of the Heritage Advisory Committee held on 16 October 2019

REFERENCE F2013/00235 - D07097823

REPORT OF Project Officer Land Use

RESOLVED (Esber/Bradley)

(a) That Council receive and note the minutes of the Heritage Advisory Committee meeting of 16 October 2019.

(b) Further, that Council endorse making the following Heritage grants (as included in paragraph 16 of this report) from Council’s Local Heritage Fund:

- $2,331.75 for 73 Eleanor Street, Rosehill;

- $3,300.00 for 79 Weston Street, Harris Park; and

- $2,722.50 for 6 Iron Street, North Parramatta.

7. COUNCILLOR UPDATES

The Committee was updated on the decision of Council regarding the CBD Planning Proposal.

Committee was asked for feedback on Foundation Day. Committee requested that the organiser of Foundation Day come and speak to and receive feedback from the Committee.

Telopea’s documentation and whether this would occur, was a concern raised.

RESOLVED (Carol/ Gary)

That the Heritage Centre be asked if there is a possibility of this documentation in the form of recording or oral history of Telopea to occur through the Centre.

Interest has been shown in the closure of the Carlingford to Clyde line and an exhibition may occur to highlight this.

8. DEVELOPMENT APPLICATIONS (ZORAN POPOVIC, COUNCIL HERITAGE ADVISOR)

11 Ada St, HARRIS PARK –DA/693/2012

Section 4.55(1A) modification to DA/693/2012 for construction of a 2-storey commercial building over basement car parking accessed from Marian Lane. Modifications include internal/external alterations & additions including: 1) Change to front facade windows and fenestration; 2) Change to floor heights and levels; 3) Change to front entry steps layout; 4) Change to external finishes; 5) Change to Laneway facade and windows; 6) Installation of A/C units to rear roof over driveway; and 7) Replace the office space to dining area to expand the coffee shop.

Recommendation (David/ Stephanie)

Committee does not support this DA as the alterations are considered inappropriate for the heritage item and in a conservation area.

17 Rawson St, EPPING – DA/627/2019

Demolition of existing carport and removal of one (1) tree.
- Committee had no comments

48 Marion St, HARRIS PARK – PL/137/2019

Addition cubical for deepfrier & range hood

Recommendation (Christine/ Terry)

The Committee does not support this DA as the proposed works are considered inappropriate for this heritage building.

55 Eleanor St, ROSEHILL – DA/708/2018/A

Section 4.55(2) modification of DA/708/2018 to change the internal layout, facade amendments and an increase of the ground floor Finished Floor Level (FFL) to meet Sydney Water requirements.

- Committee had no comments

2 Kay St, CLYDE – DA/634/2019

Demolition of existing structures, earthworks (including fill) and construction of a Waste Management Facility with associated site offices, at-grade car parking for nineteen (19) vehicles and business identification signage. The proposal is Nominated Integrated Development under the Water Management Act 2000 (Sections 89, 90, 91). The development is also Designated Development as defined by Schedule 3 of the Environmental Planning and Assessment Regulation 2000.

- Committee had no comments

Tara Anglican School for Girls, 18 Masons Drive, NORTH PARRAMATTA – DA/636/2019

Demolition of existing outdoor swimming pool and associated structures, construction of a new indoor swimming pool, alterations to existing gymnasium, tree removal and associated landscaping. The application will be determined by the Sydney Central City Planning Panel.

- Committee had no comments

22 Kandy Avenue, EPPING – DA/639/2019

Construction of a two storey dwelling house with attached double garage and fencing on approved Lot 1 (approved under DA/189/2018).

- Committee had no comment

85-97 Macquarie St, PARRAMATTA – DA/638/2019

Construction of a 13 storey commercial building with ground floor retail premises, basement carparking and associated landscaping. The proposal is Nominated Integrated Development under the Water Management Act 2000. The application will be determined by the Sydney Central City Planning Panel.

Recommendation (David/Terry)

Recommend an interim heritage order for the former MLC building in Macquarie St and possibly for The Strand Arcade.

3 Ada St, HARRIS PARK – PL/138/2019

Construction of a new centre based child care facility for up to 44 children

Recommendation (Christine/ Stephanie)

Recommend that the principles of the conservation area be respected

163 Pennant Hills Rd, CARLINGFORD – DA/645/2019

Demolition of existing structures and construction of a two storey dwelling with associated landscaping.

- Committee had no comments

43-53 Oxford St, EPPING – DA/646/2019

16 storey mixed use seniors living tower comprising 14 assisted living apartments, 20 care apartments, 60-bed residential aged care facility, 96 independent seniors living units and ancillary offices/retail; 155 car parking spaces in 4 basement levels; signage zones; landscaping; site amalgamation; public domain works; demolition of existing buildings and tree removal. This seniors living development is proposed pursuant to State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004. This application will be determined by the Sydney Central City Planning Panel.

- Have concern of overshadowing

Recommendation (Carol/ David)

The Committee does not support this DA because it could adversely affect the heritage values of nearby heritage properties.

70 Sorrell St, NORTH PARRAMATTA – PL/143/2019

The proposed development comprises of partial demolition works, alterations and additions to the existing dwelling, the construction of an extension to the rear, and associated site works including landscaping and driveway extension.

Recommendation (David/ Stephanie)

Recommend that any additions align with the provisions in Parramatta DCP 2011 for the Sorrell Street Heritage Conservation Area.

20 High St, EPPING – DAT/2/2019

Removal of 2 Trees.

- Several of the committee noted that they would prefer the canary palms be retained and street scape be preserved.

6 Myrtle St, RYDALMERE – DA/654/2019

Demolition of existing single storey parish building, garage and carport. Construction of two x 2 storey buildings comprising a dual occupancy, priest accommodation, administration and meeting rooms; associated car parking and landscaping.

- Committee had no comments

134-142 Parramatta Road, 26-38 Good Street, 59-61 Cowper Street GRANVILLE – DA/655/2019

Demolition of existing structures including demolition of a local heritage item; site consolidation; and construction of a 25-storey mixed use building over one basement level for 373 residential apartments, 352 car parking spaces, landscaping and ancillary public domain works. The application is to be determined by the Sydney Central City Planning Panel.

Recommendation (David/ Stephanie)

Recommend the retention of the heritage item and that consideration be given to the overshadowing of the proposed development on Goode St and surrounding heritage items.

9. CULTURAL HERITAGE AND VISITOR SERVICES (JUSTINE DOWD, SEVICE MANAGER CULTURAL HERITAGE & TOURIS

- Advised of new staff member

- Strategy was presented to Council

10. CITY STRATEGY UPDATE

Planning Proposals 124 Wigram St, Harris Park

- Committee expressed concern of the impact of the building on nearby heritage items

Charles Street Square Project

- On exhibition

Rockleigh Park, Epping

- Whole of the park is completely heritage listed because of the trees.

- Recommended a review of the statement of significance

Council processes involving works to heritage items

- Overview of processes

11. GENERAL BUSINESS

Concern was expressed on how interpretation of sight line provisions of Parramatta DCP 2011 affect Elizabeth Farm.

12. INFORMATION SHARING

Concerns were shared over the future use of the Glengarriff House medical museum within the Cumberland Hospital site.

13. NEXT MEETING

Next meeting to be held 19 February 2020 at 5pm.

The Meeting closed at 7.47pm

Council 24 February 2020 Item 18.2

INNOVATIVE

ITEM NUMBER 18.2

SUBJECT FOR NOTATION: Investment Report for January 2020

REFERENCE F2009/00971 - D07262748

REPORT OF Tax and Treasury Accountant

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance for the month of January 2020.

RECOMMENDATION

That Council note the Investment Report for January 2020.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Investment Policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. The investment portfolio closing balance as at 31 January 2020 was $473.7m. The average portfolio holdings held throughout the month was $484.7m

4. Council holds a diversified range of investment products which as at 31 January 2020 included:

Investment Product	$000	% Held	Return %	Annualised
Term Deposits	$308,030	65.03%	0.19%	2.32%
Floating Rate Notes / Bonds	$123,795	26.13%	0.17%	2.01%
Cash at Call	$9,341	1.97%	0.09%	1.07%
Managed Funds	$14,020	2.96%	-0.01%	-0.13%
Long Term Growth	$18,500	3.91%	3.01%	36.09%
Total Investment Funds	$473,686	100.00%	0.27%	3.26%

5. The Investment portfolio has returned 3.26% p.a. in January, outperforming the AusBond Bank Bill Index benchmark by 230 basis points.

6. Council engages CPG Research and Advisory & Imperium Markets for assistance in all investment matter’s relating to advice, risk and portfolio weighting. CPG monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is conducted within Ministerial and rated counterparty guidelines.

7. Council’s investment portfolio returns are benchmarked to the Ausbond Bank Bill Index to ensure investment returns are acceptable for the investment strategy Council has adopted. Current and Historical Performance as follows:

Past and Present Performance	FYTD	1 Year	2 Year	3 Year	4 Year	5 Year
Total Portfolio	2.84%	3.25%	3.09%	3.14%	3.22%	3.30%
Ausbond Bank Bill Index	1.03%	1.40%	1.67%	1.70%	1.78%	1.88%
Outperformance	1.81%	1.85%	1.42%	1.44%	1.44%	1.42%

8. The portfolio now fully invested, with 2% of at-call and a further 11% of assets maturing in the next 3 months. This has been a major positive ahead of enormous falls in investment returns, as markets rebounded in CY19. Deposit margins were wider in January, but previous T/D purchases have held a strong position for the portfolio.

9. Council has a substantial allocation to securities and bonds, as well as the CFS credit managed fund, for additional liquidity requirements. The portfolio is well spread across maturities, opportunistically utilising capacity available in short – medium terms.

The maturity profile as at 31/1/20 is as follows:

10. All ADI’s remain within current policy limits, with BBB /unrated having a 2% remaining capacity. Further BBB/Unrated maturities of $8.5m will occur during Feb 20, as the portfolio transitions towards a TCorp required investment position.

11. The majority of Council’s portfolio is deposits, at 65% of the total assets (-1% from last month). The portfolio also includes liquid FRN securities, cash, as well as TCorpIM Long Term Growth Fund. Around 6.9% of the portfolio is less defensive and should be regarded as long-term. The investment portfolio is well diversified in complying assets across the entire credit spectrum; with no one credit dominating. It has relatively low cash holdings, which are now very expensive to hold.

Council has invested $15M of Reserve funds (4% of the total portfolio) to back specified long-term liabilities with the TCorpIM Long Term Growth Fund. It retuned 17.6% over the past 12 months, and was dominated by domestic factors in January.

12. The Portfolio allocation as at 31 January 20 is as follows:

13. Term Deposits The weighted average duration of the deposit portfolio is approximately 504 days (1.38 years). The weighted average yield is 2.32%.

Given a limited window following inflows and ongoing portfolio growth, Council has done well to reposition into very long duration at the last opportunity before the recent cyclical collapse in long rates – a decision that will prove very well rewarded as the yield curve remains inverted, and deposit rates set new record lows throughout CY20. Rates now appear to have largely stabilised, with perhaps a further 10-20bp to go.

14. Floating Rate Notes and Bonds returned 2.01% for January with a 12-month return of 2.51%. Council purchased $2m of the newly issued NAB FRN at +77bp during the month. Future purchases are likely to be invested in highly rated names.

15. CFS Managed Credit Funds recorded -0.01% (net actual) in January, with gains in physical credit derailed by the impact of coronavirus. Credit derivatives were modestly wider. Over the long- term, the fund has significantly exceeded the risk-free benchmark – with returns of 3.2% (~151bp p.a. over benchmark) through 3 years, 4.0% over 7 years and mid-100’s excess return since investment pre-GFC. This has been an excellent investment compared to eligible alternatives outside shares

16. The TCorpIM Long-Term Growth Fund had a solid gain of 2.65% (net actual) in January, solely through domestic factors (a weaker $A, and a catch-up by the ASX to global gains of December). They tend to outperform balanced fund peers in falling currency periods.

Council has invested $15M of Reserve funds (4% of the total portfolio) to back specified long-term liabilities with the TCorpIM Long Term Growth Fund. It retuned 17.6% over the past 12 months. There is potential to expand this component of the portfolio. However, this requires consensus of riskr beyond the existing exposure.

The current allocation is as follows:

17. The following details are provided on the attachments for information:

· Comparison of average funds invested with loans balance (Attachment 1)

· Average interest rate comparison to Ausbond Bank Bill Index (Attachment 1)

· Investments and loans interest compared to budget (Attachment 1)

· List of all council investments (Attachment 2)

· CPG Comprehensive Invsetment report (Attachment 3).

18. The Certificate of Investments for January 2020 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of January 2020 have been made in accordance with the Act, the Regulations and Council’s Investment Policy – Alistair Cochrane, Chief Financial Officer.

CONSULTATION & TIMING

19. Council officers consulted with its financial advisors’ CPG & Imperium during the preparation of this report.

FINANCIAL IMPLICATION FOR COUNCIL

20. There are no financial implications for Council not already noted in this report.

Bruce MacFarlane

Tax & Treasury Accountant

Alistair Cochrane

Acting Chief Financial Officer

Michael Tzimoulas

Executive Director Corporate Services

Attachments:

1 ⇩	Investment and Loans Performance Graph - January 2020	1 Page
2 ⇩	List of Council Investments by Maturity - January 2020	10 Pages
3 ⇩	CPG Comprehensive Monthly Report - January 2020	18 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 18.3

INNOVATIVE

ITEM NUMBER 18.3

SUBJECT FOR APPROVAL: Pre-Gateway - Planning Proposal for 135 George Street and 118 Harris Street, Parramatta (Albion Hotel site)

REFERENCE RZ/3/2017 - D07126376

REPORT OF Project Officer-Land Use Planning

LAND OWNER PIC Royal Investments pty. ltd.

APPLICANT Think Planners

DEVELOPMENT APPLICATIONS CONSIDERED BY SYDNEY CENTRAL CITY PLANNING PANEL Nil

PURPOSE:

To seek Council’s endorsement to request a Gateway determination for a Planning Proposal for land at 135 George Street and 118 Harris Street, Parramatta and to prepare an accompanying draft site-specific Development Control Plan and draft Planning Agreement.

RECOMMENDATION

(a) That Council endorse for the purposes of requesting a Gateway determination from the Department of Planning, Industry and Environment, the Planning Proposal included at Attachment 1 and the addendum at Attachment 2 for land at 135 George Street and 118 Harris Street, Parramatta which seeks to increase the maximum height of buildings control from 54 metres to 166 metres and increase the floor space ratio from 4:1 to 13.5:1, subject to the following amendments:

i. Floor space ratio (FSR) – reduction in the floor space ratio from the applicant’s proposed 13.5:1 to a mapped FSR of 10:1;

ii. Height of Buildings – Reduction in the Height of Buildings control from the applicant’s proposed height of 166 metres to a mapped height control of 130 metres;

iii. Minimum Commercial Provisions – inclusion of a site-specific LEP clause that requires a minimum commercial floor space area equivalent to an FSR of 1:1;

iv. High Performing Buildings Bonus - Provision outlining an additional FSR of 0.5:1 is achievable, provided that high-performing buildings standards are met.

v. Car parking – inclusion of a site-specific LEP clause that applies the maximum car parking rates previously endorsed by Council as part of the Parramatta CBD Planning Proposal; and

vi. Overshadowing – inclusion of a site-specific clause that ensures that the proposed building does not cause additional overshadowing to the Experiment Farm heritage item between the hours of 10.00am and 2.00pm on 21 June consistent with the draft amendment to Clause 7.4 under the Parramatta CBD Planning Proposal.

(b) That the reference design be amended by the applicant to reflect the changes in (a) above prior to the Planning Proposal being forwarded to the Department of Planning, Industry and Environment for a Gateway determination.

(c) That the Planning Proposal, as amended in accordance with resolution (a) above, be forwarded to the Department requesting a Gateway determination.

(d) That a draft site-specific development control plan (DCP) be prepared and reported to Council for endorsement prior to its public exhibition.

(e) That the applicant be invited to negotiate a Planning Agreement for the subject site and that delegated authority be given to the Chief Executive Officer to negotiate a Planning Agreement with the landowner in relation to the Planning Proposal on behalf of Council. The outcome of negotiations shall be reported back to Council prior to the draft Planning Agreement being placed on public exhibition.

(f) That the Planning Proposal, draft DCP and draft Planning Agreement be exhibited concurrently.

(g) That Council advises the Department of Planning, Industry and Environment that the Chief Executive Officer will be seeking to exercise the plan-making delegations for this Planning Proposal.

(h) That Council grant delegated authority to the Chief Executive Officer to correct any minor anomalies to the Planning Proposal, draft DCP and draft Planning Agreement of a non-policy and administrative nature that may arise during the amendment process.

(i) Further, that Council note the Local Planning Panel’s advice to Council is to defer the Planning Proposal subject to overshadowing analysis (refer Attachment 3), which has been conducted as part of the Parramatta CBD Planning Proposal and is addressed in this report.

PLANNING PROPOSAL TIMELINE

SITE DESCRIPTION

1. The subject site is located at 135 George Street and 118 Harris Street, Parramatta and has a legal description of Lot 135 DP 748984 and Lot 4 DP 388895 (Refer to Figure 1). The site has an area of 3,135 square metres. The site contains the Albion Hotel.

2. The site adjoins another development site to the west and south known as the Former Cumberland Media site. To the north is the Parramatta River foreshore, to the east is the Robin Thomas Reserve.

Figure 1: Site Location (site shown outlined in blue)

PLANNING PROPOSAL SUMMARY

Table 1: Summary of proposed controls

Control	Existing (Parramatta LEP 2011)	Parramatta CBD Planning Proposal	Previous lapsed Planning Proposal	Applicant’s Planning Proposal	Recommended Planning Proposal
FSR	4:1	10:1 Incentive FSR (excluding Design Excellence) The CBD Planning Proposal mandates that a minimum 1:1 commercial floor space must be provided on this site but permits commercial floor space beyond the endorsed 1:1 to be excluded from FSR calculations if certain criteria are met.	8.47:1 (including Design Excellence)	13.5:1 (including Design Excellence)	10:1 Incentive FSR (excluding Design Excellence)
Height	54m (approx 14 storeys)	130m Incentive Height (excluding Design Excellence bonus).	102 m (35 storeys)	166 m (51 storeys)	130m Incentive Height (excluding Design Excellence bonus). (approx 40 storeys)
Site-specific provision		An additional FSR of 0.5:1 is achievable, provided that high-performing buildings standards are met. Includes maximum car parking rates previously endorsed by Council; and Includes amendment to Clause 7.4 Sun Access Protection to ensure that any part of the proposed building does not cause additional overshadowing to the Experiment Farm heritage item between the hours of 10.00am and 2.00pm on 21 June.	Total FSR can only be reached if that development includes a standalone pub		An additional FSR of 0.5:1 is achievable, provided that high-performing buildings standards are met. Includes maximum car parking rates previously endorsed by Council; and Includes amendment to Clause 7.4 Sun Access Protection to ensure that any part of the proposed building does not cause additional overshadowing to the Experiment Farm heritage item between the hours of 10.00am and 2.00pm on 21 June. Minimum commercial floor space area of 1:1
Land reservation Map		Proposes a 7m wide reservation on the Harris Street frontage for the purpose of local road widening.		The applicant’s reference design is set back 7m from Harris Street.	7m wide reservation on Harris St frontage for the purpose of local road widening.
Number of dwellings¹	147	405	291	505	405

¹ The number of dwellings has been estimated based on the maximum achievable residential gross- floor area (including bonuses) divided by an average apartment size of 85m^2.The number of dwellings for the applicant’s Planning Proposal reflects the Reference Design.

BACKGROUND

3. This summary report is supported by a detailed assessment report (report to the Local Planning Panel considered on 19 March 2019) provided at Attachment 3. The applicant’s Planning Proposal (refer to Attachments 1 and 2) seeks to amend the Parramatta LEP 2011 by:

a. Increasing the Floor Space Ratio (FSR) on the Floor Space Ratio Map from 4:1 to 13.5:1 (including design excellence bonus); and

b. Increasing the Height of Buildings (HOB) on the Height of Buildings Map from 54 metres to 166 metres.

4. The applicant’s Planning Proposal is supported by a reference design included within the Urban Design Report at Attachment 4.

5. The site was subject to a Planning Proposal that was lodged in April 2015 when the site was under a previous ownership (RZ/7/2015). The Planning Proposal was endorsed by Council at its meeting on 27 July 2015 and subsequently received a Gateway determination on 19 October 2015.

6. This previous Planning Proposal sought to increase the height control from 54 metres to 102 metres and increase the FSR from 4:1 to 8.47:1 incorporating all bonuses including a requirement that the site incorporate a standalone pub.

7. The Gateway determination for the previous Planning Proposal was extended twice by the then Department of Planning and Environment (Department) but has since lapsed. The Department has indicated that they will not issue any further extensions and note that the site was sold and is subject to this new Planning Proposal.

LOCAL PLANNING PANEL ADVICE TO COUNCIL

8. A detailed assessment report was considered by the Local Planning Panel at its meeting on 19 February 2019. The Panel considered the matter and resolved as follows: “That the matter be deferred to allow for a briefing paper to be prepared and issued to the Panel about the broader CBD Planning Proposal strategy for transitioning building heights, including building heights on the subject site.”

9. The matter was reconsidered by the Panel on 19 March 2019 (see Attachment 3) and the information requested above was provided to the Panel as an attachment to the Panel report (see Attachment 5) where the Panel resolved as follows:

“The Panel has serious concerns regarding the potential shadowing impacts from the proposed controls, particularly the cumulative impact with the adjoining proposal.

The Panel considers these concerns should be addressed prior to a decision being made on this planning proposal.

In these circumstances, the Panel recommends that the shadowing diagrams be prepared so that a decision can be made by Council on what is an acceptable level of shadowing impact.”

10. The matter was considered by Council at its Meeting on 8 April 2019 where it resolved as follows:

“That Council note the recommendation of the Local Planning Panel dated 19 March 2019 in relation to this matter as detailed below, noting that the Panel’s recommendation is inconsistent with the Council Officer’s recommendation to support the proposal subject to amendments and the completion of cumulative shadow analysis prior to seeking a Gateway determination.

i. The Panel has serious concerns regarding the potential shadowing impacts from the proposed controls, particularly the cumulative impact with the adjoining proposal.

ii. The Panel considers these concerns should be addressed prior to a decision being made on the planning proposal.

iii. In these circumstances, the Panel recommends that the shadowing diagrams be prepared so that a decision can be made by Council on what is an acceptable level of shadowing impact.”

11. In noting the Panel’s advice, Council did not progress the matter and effectively deferred it pending the outcome of the shadow analysis conducted as part of the Parramatta CBD Planning Proposal.

PARRAMATTA CBD PLANNING PROPOSAL

12. At the time that the concerns were raised by Council and the Local Planning Panel regarding overshadowing, work had already commenced in this area by Council’s CBD Planning Proposal team in response to the conditions of the Gateway determination for the Parramatta CBD Planning Proposal.

13. The Parramatta CBD Planning Proposal Gateway determination condition No. 1(j)(2) requires that in relation to the proposed height controls: “provide further assessment of the overshadowing impact of the proposed controls on public open spaces surrounding the CBD compared to the existing controls.”

14. Condition no. 1(j)(3) requires that in relation to the proposed height controls: “incorporate an assessment of the potential overshadowing impacts on Experiment Farm that may result from the proposed planning controls (outside the proposed sun access plane of 10am to 2pm).”

15. As such, the reporting of the site-specific Planning Proposal back to Council was considered to be interrelated with the overshadowing assessment for the Parramatta CBD Planning Proposal.

16. As part of this assessment, Council Officers prepared an Overshadowing Technical Paper for the Parramatta CBD Planning Proposal based on several city blocks to address the Gateway conditions to further assess the cumulative overshadowing impacts as a result of the proposed controls on public open spaces and heritage conservation areas. The analysis conducted included different scenario testing and urban design input.

17. Council considered the results of the analysis at its meeting on 26 November 2019 and modified provisions were endorsed by Council for the Parramatta CBD Planning Proposal.

18. The updated Parramatta CBD Planning Proposal contains provisions relating to solar access plane provisions for Experiment Farm as well as amendments to maximum building heights and FSRs in certain areas required to protect solar access to public open spaces. This also has the effect of reducing the extent of overshadowing of Robin Thomas Reserve to a more acceptable level.

19. The implication for the subject site is the identification of the southern half of the site within the Sun Access Protection Map that relates to Clause 7.4 Sun Access Protection (related to Experiment Farm) within the Parramatta CBD Planning Proposal. This clause stipulates that development consent must not be granted that results in any part of a building causing additional overshadowing on 21 June of Experiment Farm between 10.00am and 2.00pm.

20. The second implication for the site is no change to the proposed Incentive FSR (10:1), however, the identification of a maximum control on the Incentive Height of Buildings map. This has been identified at 130 metres (approximately 40 storeys) and excludes the 15 per cent Design Excellence bonus. When adding the Design Excellence bonus, the total achievable height would be approximately 149.5 metres (approximately 46 storeys). This total height would be subject to development assessment, having regard to the design excellence provisions and the proposed Sun Access Protection clause.

ISSUES/OPTIONS/CONSEQUENCES

21. A summary of the applicant’s Planning Proposal compared with the endorsed Parramatta CBD Planning Proposal is provided in Table 1 above.

22. The applicant’s Planning Proposal is not supported as it is inconsistent with the Parramatta CBD Planning Proposal. Council’s Urban Design team has also raised concerns regarding the ability of the site to accommodate the FSR of 13.5:1 without compromising the urban design and public domain outcomes.

23. Should the site-specific Planning Proposal be endorsed, it is recommended that the applicant’s Planning Proposal be amended to reflect the controls within the Parramatta CBD Planning Proposal as follows:

a. Floor space ratio – reduction in the total floor space ratio from the applicant’s proposed 13.5:1 to 10:1 excluding the design excellence bonus;

b. Height of Buildings - Reduction in the Height of Buildings control from the applicant’s proposed height of 166 metres to a mapped height control of 130 metres excluding the design excellence bonus

c. Minimum Commercial Provisions – inclusion of a site-specific LEP clause that requires a minimum commercial floor space area equivalent to an FSR of 1:1;

d. High Performing Buildings Bonus - Provision outlining an additional FSR of 0.5:1 is achievable, provided that high-performing buildings standards are met.

e. Car parking – inclusion of a site-specific LEP clause that applies the maximum car parking rates previously endorsed by Council as part of the Parramatta CBD Planning Proposal; and

f. Overshadowing – inclusion of a site-specific clause that ensures that any part of the proposed building does not cause additional overshadowing to the Experiment Farm heritage item between the hours of 10.00am and 2.00pm on 21 June.

24. The amendments above would ensure that the development of the site is consistent with Council’s vision for the Parramatta CBD while ensuring an acceptable level of overshadowing of Experiment Farm and Robin Thomas reserve.

Parramatta Light Rail and road widening

25. The site is near the route for the planned Parramatta Light Rail with the planned route being on the opposite side of Harris Street. While this does not result in the need for any land acquisition on the site for the purposes of Parramatta Light Rail, the RMS has identified the need for a 7 metre road widening on the site on the Harris Street frontage to accommodate the future duplication of the Gasworks bridge. This has been reflected in the applicant’s reference design which has set the development clear of the 7 metre road widening area. This issue is discussed in the report to the Local Planning Panel (see Attachment 3) within paragraphs 22 to 25.

Planning Proposal at adjoining site – Former Cumberland Media Site

26. The site is located adjacent to a site-specific Planning Proposal at 142-54 Macquarie Street (known as the Former Cumberland Media site). The Planning Proposal, site-specific DCP and draft Planning Agreement were exhibited for this site in July/August 2016 and the draft DCP and draft Planning Agreement were re-exhibited in May/June 2019 to reflect changes required by Parramatta Light Rail.

27. The applicants for both the Former Cumberland Media site and the Albion Hotel site have worked collaboratively to take a whole-of-block approach to their developments. This has resulted in the identification of pedestrian links and a shared zone which run through both sites. This is discussed further in the report to the Local Planning Panel (see Attachment 3) within paragraphs 26 to 30.

28. At the time of the preparation of this subject report, a report seeking to finalise the Planning Proposal and associated documentation for the Former Cumberland Media site was listed on the agenda for the Council Meeting of 10 February 2020.

29. Should Council endorse the Planning Proposal for the Albion Hotel site for the purposes of seeking a Gateway determination, a draft site-specific DCP will need to be prepared to provide more detailed design guidelines for the site which should integrate with the draft DCP for the Former Cumberland Media Site.

NEXT STEPS

30. Should Council endorse the site-specific Planning Proposal, it will be forwarded to the Department of Planning, Industry and Environment for a Gateway determination.

31. A draft site-specific DCP and draft Planning Agreement are also required for the site and will be reported to Council for endorsement prior to exhibition with the Planning Proposal.

PLAN-MAKING DELEGATIONS

32. Delegations were announced by the Minister for Planning in October 2012 allowing Councils to make LEPs of local significance. On 26 November 2012 Council resolved to accept the delegation for plan making functions. Council also resolved that these functions be delegated to the Chief Executive Officer.

33. Should Council resolve to proceed with this Planning Proposal, Council should seek to exercise its plan-making delegations. This means that after the Planning Proposal has been to Gateway, undergone public exhibition and been adopted by Council, Council officers will deal directly with the Parliamentary Counsel Office in the drafting of the LEP amendment, which is then signed by the Chief Executive Officer before being notified on the NSW Legislation website. Any Gateway determination issued for the site by the DPIE will ultimately determine whether Council can be the plan-making authority in this particular instance.

CONSULTATION & TIMING

34. If a Gateway determination is received, the Planning Proposal will be placed on public exhibition along with the draft site-specific DCP and a draft Planning Agreement. A report on the outcomes of the public exhibition will be provided to the Local Planning Panel addressing any objections received. If no objections are received, the matter will be reported directly to Council seeking approval to finalise the Planning Proposal.

FINANCIAL IMPLICATION FOR COUNCIL

35. Should Council resolve to endorse the Planning Proposal, it is recommended that the applicant be invited to negotiate a draft Planning Agreement for the subject site. This may include the dedication of land, works-in-kind and/or a monetary contribution. The result of any negotiations will be reported back to Council for the purpose of public exhibition.

Felicity Roberts

Project Officer-Land Use Planning

Jonathon Carle

Land Use Planning Manager

David Birds

Group Manager, City Planning

Jennifer Concato

Executive Director City Strategy & Development

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Applicant's Planning Proposal	33 Pages
2 ⇩	Addendum to applicant's Planning Proposal	9 Pages
3 ⇩	Report to Local Planning Panel 19 March 2019	17 Pages
4 ⇩	Applicant's reference design	62 Pages
5 ⇩	Further information provided to Local Planning Panel on 19 March 2019	5 Pages

REFERENCE MATERIAL

Council 24 February 2020 Item 18.4

INNOVATIVE

ITEM NUMBER 18.4

SUBJECT FOR APPROVAL: Post Exhibition Outcomes - Planning Proposal and Draft DCP for land at 14-38 Cowper Street, 5-5A Rowell Street and 21-41 East Street, Granville

REFERENCE RZ/15/2017 - D07150652

REPORT OF Project Officer Land Use

LANDOWNER Beijing Shokai Develotek Sydney Granville Pty Ltd

APPLICANT Think Planners

Development applications considered by sydney central city planning panel

DA/961/2015 - Construction of a mixed use development comprising 618

residential apartments and 12 commercial tenancies. Date of determination: 1 May 2017.

DA/961/2015/B - Section 4.55(2) Modification to DA/961/2015

Modification of the internal retail tenancies and an increase to retail gross floor area amongst other matters. Date of determination: 10 May 2019.

DA/961/2015/D - Section 4.55(2) Modification to DA/961/2015

Modifications to certain residential units and car parking allocation and layout. Date of determination: 12 December 2019.

PURPOSE:

To detail the outcomes of the public exhibition of the Planning Proposal and the associated draft site-specific Development Control Plan (DCP) for land at 14-38 Cowper Street, 5-5A Rowell Street and 21-41 East Street, Granville and to seek Council’s endorsement for the Planning Proposal to be forwarded to the Department of Planning, Industry and Environment for finalisation.

RECOMMENDATION

(a) That Council note the outcomes of the public exhibition of the Planning Proposal and draft DCP for land at 14-38 Cowper Street, 5-5A Rowell Street, and 21-41 East Street, Granville.

(b) That Council endorse the Planning Proposal (at Attachment 2) for land at 14-38 Cowper Street, 5-5A Rowell Street, and 21-41 East Street, Granville which seeks to amend the Parramatta Local Environmental Plan 2011 (Parramatta LEP 2011) in relation to the subject site by:

1 Increasing the maximum Height of Building control from 52m to part 92m (but only for the western portion of the land containing Building C) and retain the existing 52m for the remainder of the site;

2 Amending the Height of Building map to remove the western portion of the site from ‘Area 1’ and therefore the application of minimum site area requirements to achieve the proposed Height of Buildings;

3 Identifying the western portion of the land containing Building C as “A” on the Design Excellence map to ensure that it is subject to an appropriate design competition as per Clause 6.13 of the Parramatta LEP 2011.

(c) That Council forward the Planning Proposal to the Department of Planning, Industry and Environment requesting that it be finalised and come into legal effect.

(d) That Council adopt the draft site-specific DCP included at Attachment 3.

(e) That Council delegate authority to the Chief Executive Officer to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

(f) Further, that Council note the advice of the Local Planning Panel (provided at Attachment 1) is consistent with Council officer’s recommendation.

BACKGROUND

1. The Planning Proposal for the land at 14-38 Cowper Street, 5-5A Rowell Street and 21-41 East Street, Granville seeks the following amendments to the Parramatta LEP 2011:

· Increasing the maximum Height of Building control from 52m to part 92m (but only for the western portion of the land containing Building C) and retain the existing 52m for the remainder of the site;

· Amending the Height of Building map to remove the western portion of the site from ‘Area 1’ and therefore the application of minimum site area requirements to achieve the proposed Height of Building;

· Identifying the western portion of the land containing Building C as “A” on the Design Excellence map to ensure that it is subject to an appropriate design competition as per Clause 6.13 of the Parramatta LEP 2011.

2. This Planning Proposal was first considered by Council on 24 September 2018, where Council resolved not to proceed with the Planning Proposal. This resolution was subsequently rescinded by Council on the 17 December 2018 where Council resolved to endorse the Planning Proposal and that it be forwarded to the DPIE seeking a Gateway Determination. Council also resolved that a site-specific DCP be prepared and publicly exhibited concurrently with the Planning Proposal.

3. Full details of Council’s consideration of the Planning Proposal and draft site-specific DCP are detailed in the report considered by the Local Planning Panel at its meeting on the 21 January 2020 contained in Attachment 1.

4. Following receipt of the Gateway Determination on the 15 April 2019 by the then Department of Planning and Environment, the Planning Proposal was subsequently updated to reflect the conditions of the Gateway Determination. Full details of the Gateway Conditions are also detailed in Attachment 1.

5. The Planning Proposal was publicly exhibited concurrently with the draft site-specific DCP from 6 November to 6 December 2019. A total of 3 submissions were received during the exhibition period including:

· 1 from a State Agency

· 2 from the community

6. Following the public exhibition period, this matter was reported to the Local Planning Panel on 21 January 2020. The Panel’s advice is that the Planning Proposal and associated DCP be reported to Council in accordance with the officer recommendation included in the Local Planning Panel report (refer to Attachment 1).

7. There is no Planning Agreement associated with the Planning Proposal as it is not seeking a floor space ratio (FSR) increase over and above that applicable under the existing controls.

ISSUES/OPTIONS/CONSEQUENCES

8. There is an existing approved consent for a mixed use development comprising three towers (Building A, B & C) above a podium under DA/961/2015. The approved consent was unable to achieve the maximum permissible FSR of 6:1 due to a ‘mismatch’ of the FSR control with the corresponding height of building control. Construction of the podium has commenced under the approved consent.

9. The Planning Proposal seeks to increase the permitted height from 52m (16 storeys) to 92m (29 storeys), but only for the western portion of the land containing Building C. This is considered to provide a sufficient height to achieve the permitted maximum FSR of 6:1. The broader site will retain the existing 52m maximum height control under the Parramatta LEP 2011 (see Figure 1).

10. The proposed 92m height control on the western portion of the site is inconsistent with the recommended 80m (25 storeys) height control under the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS). Notwithstanding, the 12m variation above the recommended controls is considered to result in a better urban design outcome by providing a taller, slender tower and a variation to the symmetry and uniformity of the built form under the approved consent under DA/961/2015.

11. In order for the development on the western portion of the site to achieve the 92m height limit, it will need to be removed from the sliding scale provision that applies to ‘Area 1’ under Clause 4.3 of the Parramatta LEP 2011. Removing the provision, which currently sets out minimum site area requirements required to achieve the proposed Height of Building, will enable the proposed 92m building height proposed under the Planning Proposal to be achieved. This has been identified in Section 4.2 of the Planning Proposal (at Attachment 2).

12. The proposed 92m height control will enable a variation of approximately 6 storeys in height within Building C between two tower forms above the existing approved podium (see Figure 1).

Figure 1 – The Planning Proposal’s revised scheme for Building C

Note: The buildings within the subject site shown as white provides an indication of building heights permitted under the existing approval while the portion of the Building C, shown in blue, details the extent of Height of Buildings increase proposed for comparison.

13. The site has a total area of 9,950m2, which under the Parramatta LEP 2011, is permitted to achieve a maximum FSR of 6:1. However, due to the limitations with the existing height control, the current approval (DA/961/2015) provided for a three tower development with a total FSR of 5.5:1. Subsequent 4.55 modification applications have since been approved, under DA/961/2015/B and DA/961/2015/D, with amendments to the overall dwelling mix and an increase in non-residential floor space. Similarly, due to the height control limitations, the modifications were only able to achieve an FSR of 5.82:1.

14. There is an increase of non-residential floor space across the development under the recently approved s4.55 modification (DA/961/2015/C). The approved modification results in an increase from the originally approved 3,975m² of non-residential floor space to 8,177m². This has been achieved through provision of larger ground floor retail as well as from a removal of residential units in the podium at the western portion of the site (where the proposed Building C will be located above), to cater for a child care centre and medical centre. The removed residential units within this part of the podium are proposed to be re-located within the Building C tower as indicated by the reference design accompanying the Planning Proposal (see Attachment 2).

15. The increased height under the Planning Proposal will result in an additional 2 dwellings above the originally approved 618 dwellings under DA/961/2015, and an additional 3 dwellings above the approved 617 dwellings under the DA modification DA/961/2015/D, resulting in a total of 620 dwellings. This is proposed to be achieved by amending the dwelling mix across the broader development with a reduction in 1 bedroom apartments whilst increasing the number of 2 bedroom and 3 bedroom apartments, compared to the most recent modification (see Table 1 below).

Table 1: Unit mix for 14-38 Cowper Street, 5-5A Rowell Street, 21-41 East Street, Granville

Unit Mix	DA/961/2015 (approved October 2017)	DA/961/2015/D (approved December 2019)	Planning Proposal (proposed)
Studio	48	0	0
1 Bedroom	106	191	184
2 Bedroom	426	374	378
3 Bedroom	38	52	58
*Total*	*618*	*617*	*620*

16. Despite the increase in height, which results in an additional 3 dwellings above the approved modification to the development consent, the overall FSR across the site will not exceed the permissible FSR of 6:1.

17. A site-specific DCP has been prepared for the Building C tower above the podium to guide the intended built form. The development controls include the 6-storey height variation within the single tower between the two tower forms as well as setbacks to define the tower envelope (see Figure 2 and Figure 3). Any future Development Application for a new tower above the podium at the western portion of the site will need to consider the site-specific DCP.

Figure 2: Draft DCP Rowell Street Elevation

Figure 3: Draft DCP Building Envelope

18. Any new proposed tower on the western portion of the site seeking to meet the 92m height control is proposed to be subject to an architectural design competition, as per Clause 6.13 of the Parramatta LEP 2011, prior to any new Development Application lodged with Council. The design competition brief will be required to consider the site-specific DCP.

CONSULTATION & TIMING

19. The Planning Proposal and site-specific DCP were publicly exhibited between 6 November and 6 December 2019. A total of 3 submissions were received during the public exhibition period and are not considered to affect the validity of the Planning Proposal in its current form.

20. The joint submission from Transport for NSW and Roads and Maritime Services raised no objection to the Planning Proposal proceeding but advised that Council properly considers the traffic and parking impacts of the proposal in the absence of the Precinct Wide Traffic and Transport Study (which is currently being undertaken by City of Parramatta and Cumberland Councils in conjunction with the Department of Planning, Industry and Environment in accordance with the PRCUTS).

21. The Precinct Wide Traffic Study is proposed to identify potential transport infrastructure required to accommodate the PRCUTS vision, however this work is not yet complete and Council would be unable to pre-empt the findings at this stage. Nonetheless, the Planning Proposal seeks to retain the existing 6:1 FSR with no uplift being sought above what could already be achieved under the existing planning controls. The proposal also does not seek to increase previously approved car parking provision as part of the proposed height of building increase. Since the Planning Proposal is not seeking any further uplift in maximum FSR, there is no expectation that the traffic generated from the development would result in increases above what could already be accommodated under the current controls.

22. In relation to the public submissions received the following issues were raised:

a. Concern that Granville cannot accommodate the growth currently occurring

b. Increase in height and density will lead to overshadowing and loss of privacy

c. Lack of open space provision

d. Increased traffic impacts

e. Devaluation of existing property market

23. Council officers’ detailed responses to each of these submission issues can be seen in the Local Planning Panel report at Attachment 1. It is recommended that the Planning Proposal be finalised as exhibited.

FINANCIAL IMPLICATION FOR COUNCIL

24. Council’s Planning Agreements Policy 2018 requires that 50% of the land value uplift be contributed to Council for community infrastructure for sites outside of the Parramatta CBD. This Planning Proposal is not seeking uplift above what could already be achieved under the existing controls, therefore it is considered that a Planning Agreement not be applicable in this instance. Notwithstanding, the additional dwelling yield to be facilitated by the increased height to enable the realisation of the maximum permitted FSR will increase development contributions that would be payable at the development application stage which will be directed towards funding community infrastructure.

25. The costs associated with the public exhibition of the Planning Proposal and site-specific DCP are funded by the planning proposal fees which were collected at the time of lodgment of the application.

CONCLUSION AND NEXT STEPS

26. The Planning Proposal seeks to increase the maximum height of building control on the western portion of the site from 52m to 92m (and retain the existing 52m for the remainder of the site), and to identify this portion of the land as “A” on the Design Excellence map to ensure that it is subject to an architectural design competition in accordance with Clause 6.13 of the Parramatta LEP 2011.

27. Should Council adopt the Planning Proposal, it will be forwarded to the Department of Planning, Industry and Environment for finalisation. Further, an advertisement will also be placed in the local newspaper advising that the site-specific DCP will come into force on the day the Planning Proposal is finalised and comes into legal effect.

Darren Caballero

Project Officer Land Use

Michael Rogers

Land Use Planning Manager

David Birds

Group Manager, City Planning

Jennifer Concato

Executive Director, City Strategy & Development

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Report to Local Planning Panel (including extract of Minute from Panel meeting) - 21 January 2020	17 Pages
2 ⇩	Planning Proposal for 14-38 Cowper Street, 5-5A Rowell Street and 21-41 East Street, Granville	80 Pages
3 ⇩	Draft Site-Specific DCP - 38 Cowper Street, Granville	4 Pages

Council 24 February 2020 Item 18.5

INNOVATIVE

ITEM NUMBER 18.5

SUBJECT FOR APPROVAL: Post Exhibition Outcomes - Planning Proposal for land at 108 Silverwater Road, Silverwater

REFERENCE RZ/11/2018 - D07143809

REPORT OF Project Officer Land Use

Landowner C3 Church Sydney Ltd

Applicant Precise Planning

Development applications considered by sydney central city planning panel - Nil

PURPOSE:

To seek Council’s endorsement to finalise the Planning Proposal for land at 108 Silverwater Road, Silverwater; and authorise the Chief Executive Officer to exercise plan-making delegations issued by the Department of Planning, Industry and Environment (DPIE) to make the Local Environmental Plan (LEP) amendment.

RECOMMENDATION

(a) That Council note the outcomes of the public exhibition period in relation to the Planning Proposal for the land at 108 Silverwater Road, Silverwater.

(b) That Council endorse for finalisation the Planning Proposal (at Attachment 1) for land at 108 Silverwater Road, Silverwater, which seeks to amend Schedule 1 of the Auburn Local Environment Plan 2010 (Auburn LEP 2010) to allow ‘office premises’ as an additional permitted use (limited to the existing office area of 2,100m² only).

(c) That Council authorise the Chief Executive Officer to exercise the plan-making delegations as granted by the Gateway Determination for this Planning Proposal.

(d) Further, that Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan amendment process, relating to the Planning Proposal.

BACKGROUND

1. On 26 September 2018, Council received a Planning Proposal application relating to land at 108 Silverwater Road, Silverwater seeking to amend Schedule 1 of the Auburn Local Environment Plan 2010 (Auburn LEP 2010) to allow ‘office premises’ as an additional permitted use (limited to the existing office area of 2,100m² only). The Local Planning Panel considered this Planning Proposal at its meeting on 18 June 2019. The Panel’s advice was consistent with Council officer’s recommendation to proceed with the Planning Proposal.

2. On 8 July 2019, Council considered a report for land at 108 Silverwater Road, Silverwater and resolved to forward the Planning Proposal to the Department of Planning, Industry and Environment (DPIE) for a Gateway Determination to amend the Auburn LEP 2010 as follows:

- amend Schedule 1 of the Auburn Local Environment Plan 2010 (Auburn LEP 2010) to allow ‘office premises’ as an additional permitted use (limited to the existing office area of 2,100m² only)

A copy of the Planning Proposal is included at Attachment 1.

3. A Gateway Determination was issued by the DPIE on 3 October 2019 (provided at Attachment 2). The DPIE has conditioned the Gateway for Council to be authorised as the local plan-making authority.

CURRENT STATUS

4. The Planning Proposal and supporting documentation were publicly exhibited for 14 days from 30 October 2019 to 12 November 2019 as required by the Gateway Determination.

5. Advertisements were also placed in the local newspaper advising the community of the public exhibition with all documents available for viewing on Council’s website, at Council’s Administration Building, at Parramatta Central Library and at Ermington Branch Library.

6. Letters advising of the exhibition were sent to nearby property owners and Transport for NSW (TfNSW) as per the Gateway Determination condition.

7. One (1) submission was received during the exhibition period by TfNSW who raised no objection to the Planning Proposal’s “intent of allowing ‘office premises’ as an additional permitted use with limitation to the existing office area of 2,100m² only”. Therefore, there are no recommended changes as a result of the submission.

8. As the submission is not seeking any amendment to the Planning Proposal, this matter does not need to be reported back to the Local Planning Panel post-exhibition. This is in accordance with the Referral of Planning Proposals to the City of Parramatta Local Planning Panel as adopted by Council on 14 May 2018.

SUMMARY OF ASSESSMENT

9. The Planning Proposal is anticipated to have no significant impact on the surrounding road network, and it is not considered that the proposal will undermine or pre-empt any future strategic planning for the Silverwater area. The Planning Proposal is therefore considered acceptable from both traffic and economic perspectives.

10. There are no urban design considerations associated with this Planning Proposal as it is seeking to allow ‘office premises’ as an additional permitted use within an existing building on the site. There is no proposal to change the existing building envelope on site.

11. A Planning Agreement has not been prepared as the Planning Proposal is seeking to include office premises as an additional permitted use within the IN1 General Industrial zone and is not seeking any increase in density.

12. Similarly a site-specific DCP is not required as the additional permitted use of office premises is proposed to be contained wholly within the existing office building on site.

13. Council is authorised as the local plan-making authority to finalise the Planning Proposal by the Gateway determination and the DPIE will be notified of Council’s determination.

FINANCIAL IMPLICATION FOR COUNCIL

14. All costs associated with the Planning Proposal have been covered by the planning proposal application fee, and included within the Land Use Planning budget. This includes mail outs and newspaper advertisement for the public exhibition. There are no further financial implications to Council associated with the making of the LEP amendment.

CONCLUSION

15. It is recommended that Council endorse the Planning Proposal for 108 Silverwater Road, Silverwater as exhibited and exercise its delegation in the making of the LEP amendment.

Jane Liang

Project Officer Land Use

Michael Rogers

Land Use Planning Manager

David Birds

Group Manager, City Planning

Jennifer Concato

Executive Director City Strategy & Development

Brett Newman

Chief Executive Officer

Attachments:

1 ⇩	Planning Proposal for land at 108 Silverwater Road, Silverwater	72 Pages
2 ⇩	Gateway Determination	2 Pages

Clr Phil Bradley	Clr Lorraine Wearne	Sound
Clr Sameer Pandey	Clr Andrew Wilson	Sound
Clr Paul Han	Clr Bill Tyrrell
Clr Dr Patricia Prociv	Clr Andrew Jefferies	IT
Clr Pierre Esber	Clr Benjamin Barrak	IT
Clr Donna Davis	Clr Martin Zaiter
Clr Michelle Garrard, Deputy Lord Mayor	Clr Steven Issa


Press Press

Public Gallery