Agenda of Council - 25 June 2012

COUNCIL CHAMBERS

The Lord Mayor Clr Lorraine Wearne -

Lachlan Macquarie Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Greg Smith – Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr John Chedid – Elizabeth Macarthur Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr Paul Garrard - Woodville Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson, Deputy Lord Mayor – Lachlan Macquarie Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott - Elizabeth Macarthur Ward	Clr Antoine (Tony) Issa, OAM MP – Woodville Ward	Clr Chiang Lim– Arthur Phillip Ward

Staff

GALLERY

Council 25 June 2012

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 CONFIRMATION OF MINUTES - Council (Development) - 12 June 2012

2 APOLOGIES

3 DECLARATIONS OF INTEREST

4 DELETE

5 Minutes of Lord Mayor

6 Public Forum

7 PETITIONS

8 Economy and Development

8.1 7 Jervis Street Ermington

8.2 45 Eleanor Street, Rosehill (Lot 10 DP 11195) (Elizabeth Macarthur Ward)

8.3 15B Albert Street, NORTH PARRAMATTA NSW 2151
(CP SP 75354) (Arthur Phillip Ward)

8.4 Common Property, 37 Midson Road Eastwood (Lachlan Macquarie Ward)

8.5 1/106 Grose Street, North Parramatta
(Lot 1 SP 75432) (Elizabeth Macarthur Ward)

8.6 Use of Private Investigators

8.7 City Centre Planning Controls

8.8 Review of S94A Development Contribution Threshold for Dwelling House Developments and Ancillary Structures

8.9 Sydney Metropolitan Plan Review Discussion Paper Submission

8.10 Telstra Telecommunication Facility at Mobbs Lane Epping

9 Environment and Infrastructure

9.1 Minutes of the Traffic Engineering Advisory Group meeting held on 7 June 2012

9.2 Minutes of the Parramatta Traffic Committee meeting held on 7 June 2012

10 Community and Neighbourhood

10.1 Aboriginal and Torres Strait Islander Advisory Committee Meeting 22 May 2012

10.2 Housing NSW Strategic Partnership Minutes

10.3 Minutes of the Western Sydney Local Area Health District and Parramatta City Council Steering Group Meeting - 21 March 2012

11 Governance and Corporate

11.1 Investments Report for April 2012

11.2 Proposed sale of road fronting 76-84 Railway Terrace, Merrylands

11.3 ParraConnect Advisory Committee

11.4 Review of Policy for Civic Office Expenses and Facilities

11.5 Making of Rates and Annual Charges 2012

12 Notices of Motion

12.1 Future Development of the Camellia Peninsula

12.2 Use of Section 94A Monies

12.3 Acknowledgement of Selection of Kirsty Pond to represent Australia at the London Paralympic Games.

13 Closed Session

13.1 Review of land reserved for acquisition

This report is confidential in accordance with section 10A (2) (c) of the Local Government act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

13.2 Parramatta Arts Fellowship 2012

This report is confidential in accordance with section 10A (2) (a) of the Local Government act 1993 as the report contains personnel matters concerning particular individuals.

13.3 Report Required under section 339 of the Local Government Act 1993 in respect of contractual conditions of senior staff

This report is confidential in accordance with section 10A (2) (a) of the Local Government act 1993 as the report contains personnel matters concerning particular individuals.

13.4 Real Estate Agent Panel Tender 16/2012

This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

14 DECISIONS FROM CLOSED SESSION

15 QUESTION TIME

Council 25 June 2012 Item 8.1

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.1

SUBJECT 7 Jervis Street Ermington

REFERENCE DA/584/2011 - D02384202

REPORT OF Manager - Strategic Asset and Property Management

PURPOSE:

The report recommends Council to grant an easement for drainage purpose over the Council Hughes Avenue Reserve (PK 293) at 46 Hughes Avenue Ermington for a proposed residential development at 7 Jervis Street Ermington.

RECOMMENDATION

(a) That Council resolve to create an easement for drainage over the Council public reserve (Lot A DP 36589) in favour of the property at 7 Jervis Street Ermington (Lot 24 DP 36589) on terms as stated in the report.

(b) Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal the linen plan, Section 88B instrument, transfer granting easement and deed of agreement if required for creation of the easement.

BACKGROUND

1. A Deferred Commencement Consent (DA/584/2011) for the subject residential development has been granted by the Council subject to, among others, the creation of an easement over the Council reserve (Lot A DP 36589) for drainage purposes as shown below:

“…submission to Council of suitable documentary evidence that indicates the creation of an easement to drain water 1.2 metres wide over the down stream property (Lot A DP 36589) has been registered with the NSW Department of Lands”.

2. For information the land for the subject property falls from the road, which prevents normal discharge of storm water to Hughes Avenue. There is a Council storm water pipe running through the subject Council reserve at rear and a connection to this Council pipe for the subject residential development for drainage purpose is the only practical solution.

3. For reference, a location plan is at Attachment 1.

ISSUES / OPTIONS

4. The Council reserve is zoned Public Recreation RE1, classified community and subject to a Plan of Management for Parks adopted by the Council on 28 February 2005. In accordance with the Local Government Act 1993, Section 46 (1) (a1), Council may consent to the drainage easement over community land subject to the drainage pipe being laid under the surface of the ground for connection to a facility of the council or other public utility provider.

5. A drainage easement approximately 31 m long and 1.2 m wide has been proposed. The total area required for the easement is approximately 37 square metres.

6. The Council’s valuation consultants, BEM Property Consultants, have provided Council an assessment of compensation for granting the easement. For reference, a summary of the valuation report is at Attachment 2. The owner has agreed to the compensation payment, as recommended in the valuation report.

7. In addition, the owner has also agreed to reimburse Council’s costs including survey, legal and valuation fees in granting the easement.

CONSULTATION & TIMING

8. The Council’s Catchment Management Unit and Open Space & Natural Resources Unit have been consulted and have no adverse comments.

FINANCIAL IMPLICATION

9. Council will receive compensation payment for granting the drainage easement if the matter goes ahead.

Steve Montgomery

Manager Strategic Asset & Property Management

Attachments:

1 View	Location Plan	1 Page
2	Summary of valuation report (Confidentail)	2 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.2

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.2

SUBJECT 45 Eleanor Street, Rosehill (Lot 10 DP 11195) (Elizabeth Macarthur Ward)

DESCRIPTION Tree Permit

REFERENCE TA/292/2012 - 8 May 2012

APPLICANT/S Ms Julia Dorothy Finn

OWNERS Ms Julia Dorothy Finn

REPORT OF Manager Development Services

DATE OF REPORT

4 June 2012

REASON FOR REFERRAL TO COUNCIL

The landowner is a Councillor.

EXECUTIVE SUMMARY

The application seeks approval for the removal of 5 trees from 45 Eleanor Street, Rosehill consisting of 2 x Livistonia australis - Cabbage Palm trees located within the rear of the property and 3 x Tibouchina urvilleana – Princess Flower, Glory Bush trees located within the front of the property.

A site inspection including a Visual Tree Assessment was undertaken by Council’s Landscape and Tree Management Officer on 17 May 2012. The Council officer observed that trees 1 and 2 are located in a raised garden bed and were causing structural damage to the garden bed retaining wall. The trees are overcrowded in the space provided and there is no option to root prune as the retaining wall is located within the structural root zones.

Trees 3 – 5 are only semi mature specimens, all of poor structural form with multiple branching from the ground and are overcrowded in the space provided causing suppression of each trees growth habit.

The officer is of the view that the 5 subject trees do not significantly contribute to local horticultural amenity as the property is well vegetated in both the front and rear open space areas and that replanting is not required.

As the land is identified as containing a Heritage Item in Parramatta Local Environmental Plan 2011 the application has been referred to and considered by Council’s Heritage Advisor who has advised that the proposed tree removal is acceptable from a heritage prospective.

The proposed tree removal is consistent with the objectives and provisions of the Parramatta Local Environmental Plan 2011 and the Parramatta Development Control Plan 2011 and is satisfactory with respect to the local horticultural amenity.

After consideration of the tree removal permit against the relevant statutory and policy provisions, the proposal is considered to be suitable for the site and in the public interest. It is recommended that the application be approved.

RECOMMENDATION

That Council as the consent authority grant consent to Tree Permit Application TA/292/2012 for the removal of five (5) trees from 45 Eleanor Street, Rosehill consisting of two (2) x Livistonia australis - Cabbage Palm trees located within the rear of the property and three (3) x Tibouchina urvilleana – Princess Flower, Glory Bush trees located within the front of the property subject to conditions contained within Attachment 1.

Robert Sutton

Team Leader Technical Specialists

Attachments:

1 View	Tree Assessment Report	2 Pages
2 View	Locality Map	1 Page
3 View	Site Plan	1 Page

Council 25 June 2012 Item 8.3

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.3

SUBJECT 15B Albert Street, NORTH PARRAMATTA NSW 2151
(CP SP 75354) (Arthur Phillip Ward)

DESCRIPTION Demolition and construction of a 15 storey mixed use development comprising 14 residential levels over one level of commercial space and five levels of basement carparking.

REFERENCE DA/738/2011 - Submitted 25 October 2011

APPLICANT/S Albert Street Holdings Pty Limited

OWNERS The Owners Strata Plan 75354

REPORT OF Manager Development Services

DATE OF REPORT

REASON FOR REFERRAL TO COUNCIL

The application is referred to Council due to the extent of the Clause 24 variation being greater than 10% of the development standard.

EXECUTIVE SUMMARY

The application seeks development consent for the demolition and construction of a 15 storey mixed use development comprising 14 residential levels over one level of commercial space and five levels of basement car parking. The application was the winning entry in an Architectural Design Competition held in accordance with Parramatta City Centre LEP 2007 on 19 May 2011. The jury granted a 10% increase in the floor space ratio (FSR) and building height to the winning submission of Keith Pike Associates Architects on the basis of achieving "design excellence" pursuant to clause 22B of the Parramatta City Centre LEP 2007.

The subject site is zoned B4 Mixed Use under Parramatta City Centre Local Environmental Plan 2007. The proposed mixed use development is permissible under Parramatta Local Environmental Plan 2011.

The application was advertised and notified in accordance with Council’s Notification Policy and no objections were received.

The application is subject to a Clause 24 variation in respect of the building separation provision of Clause 22D of LEP2007. Clause 24 permits variations where compliance is unreasonable or unnecessary and there are sufficient environmental planning grounds to justify contravening the standard.

Clause 22D requires specific separation distances to the side (southern) boundary. These distances are contained within DCP2007. The proposal contains a number of non-compliances with the separation requirements of DCP2007, being the following:

Height Setback Required Min. Setback Proposed

0m – 36m Nil or 6m Nil (1^st 16.5m) then 2.4m to 8m to the south

36m – 54m 9m 2.4m to 8m to the south

Note: A 2m variation is permitted at this height

The applicant has submitted a written request to vary this standard under Clause 24 of LEP2007. It is considered that the applicant has adequately addressed that compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and that there are sufficient environmental planning grounds to justify contravening the development standard.

It is considered that the non-compliance with the development standard will not compromise the public interest and that there are sufficient planning grounds warranting support for a variation to the development standard. The encroachments into the required separation distances to the boundaries is not inconsistent with the objectives of the development standard or the objectives of the Mixed Use zone. The matter was also referred to Council’s Urban Design Team who raised no concerns with the variation.

The proposed development otherwise generally complies with the requirements of both Parramatta City Centre Local Environmental Plans 2007 and Parramatta City Centre Development Control Plan 2007.

After consideration of the development against the relevant statutory and policy provisions, the proposal is considered to be suitable for the site and is in the public interest. Therefore, it is recommended that the variation to Clause 24 of LEP2007 be supported and the application be approved.

RECOMMENDATION

A. That Council as the consent authority is of the opinion that the variation under Clause 24 of Parramatta Local Environmental Plan 2007 to Clause 22D of the Parramatta Local Environment Plan 2007 is supportable. That Council is also of the opinion that strict compliance with the development standard is unreasonable and unnecessary in the circumstances of this case as the proposal satisfies the objectives of the development standard and will not compromise the amenity of the locality.

AND

B. That Council, as the consent authority, being satisfied that the variation under Clause 24 of Parramatta Local Environmental Plan 2007 is supportable and that granting consent to Development Application DA/738/2011 is consistent with the aims of the LEP, grant consent to Development Application No. DA/738/2011 for the demolition and construction of a 15 storey mixed use development comprising 14 residential levels over one level of commercial space and five levels of basement carparking on land at 15B Albert Street, North Parramatta as shown on approved plans, for a period of five (5) years from the date on the Notice of Determination subject to the conditions contained at Attachment 1.

Kate Lafferty

Senior Development Assessment Officer

Attachments:

1 View	Section 79C Assessment Report	58 Pages
2 View	Locality Map	1 Page
3 View	Plans & Elevations	25 Pages
4	Confidential Internal Residential Floor Plans & Elevations	14 Pages

Council 25 June 2012 Item 8.4

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.4

SUBJECT Common Property, 37 Midson Road Eastwood (Lachlan Macquarie Ward)

DESCRIPTION Construction of 12 dwellings fronting Carrington Crescent, Avondale Way and King Way.

REFERENCE DA/53/2012 - Lodged 27 January 2012

APPLICANT/S AVJBOS Eastwood Developments Pty Ltd

OWNERS Community Association DP 270605

REPORT OF Manager Development Services

DATE OF REPORT

5 June 2012

REASON FOR REFERRAL TO COUNCIL

The application has been referred to Council as the application seeks variations of greater than 10% to Clause 4.4 of Parramatta Local Environmental Plan 2011.

EXECUTIVE SUMMARY

The application seeks approval for the construction of 12 dwellings on lots 2 to 7 in Lot 13 DP 270605 and Torrens title subdivision. The site forms part of the former Eastwood Brickworks housing estate.

The site is subject to the provisions of the Eastwood Brickworks Master Plan which was approved by Council in June 2003. A Master Plan was required under Clause 30 of Parramatta LEP 2001 for sites over 5000m2 to guide future development.

The dwellings have been designed taking into consideration the design principles of the Master Plan and achieves consistency in streetscape and are compatible with dwellings previously approved for the site.

In accordance with Appendix 5 of PDCP2011 the application was notified to adjoining properties for 14 days and no submissions were received.

The proposed development is consistent with Master Plan 2003 and has been assessed against the relevant sections of Section 79C of the EPA Act 1979.

The proposal complies with the requirements of the LEP other than FSR. Despite the non compliances with the Floor Space Ratio requirements of the Parramatta Local Environmental Plan 2011 the proposal is consistent with the R2 Low Density Residential zone objectives and the Eastwood Brickworks Master Plan.

The total floor space ratio across the site to date equates to 0.328:1 which is below the maximum permissible FSR of 0.6:1 under the Masterplan.

Accordingly the application is recommended for approval subject to conditions.

RECOMMENDATION

(a) That Council supports the variation to Clause 4.4 of the PLEP 2011 under the provisions of clause 4.6.

(b) That Council as the consent authority grant development consent to Development Application No. DA/53/2012 for Construction of 12 dwellings fronting Carrington Crescent, Avondale Way and King Way at Common Property, 37 Midson Road, EASTWOOD NSW 2122 for a period of five (5) years for physical commencement to occur from the date on the Notice of Determination subject to the conditions contained in attachment 1.

Ashley Matta

Development Officer

Attachments:

1 View	Section 79C Report	33 Pages
2 View	Locality Map	1 Page
3 View	Plans	6 Pages
4	Confidential Internal residential floor plans	4 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.5

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.5

SUBJECT 1/106 Grose Street, North Parramatta
(Lot 1 SP 75432) (Elizabeth Macarthur Ward)

DESCRIPTION Change of use and fitout to an existing building for a place of public worship for up to 250 people.

REFERENCE DA/103/2012 - 21-Feb-2012

APPLICANT/S Life Church Parramatta Inc

OWNERS Assall Pty Limited

REPORT OF Manager Development Services

DATE OF REPORT 4 June 2012

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination as the proposal is for a place of public worship.

EXECUTIVE SUMMARY

The application seeks approval for fitout and use of an existing unit within a small industrial complex for the purposes of a place of public worship.

Details of the proposal are as follows:

Mezzanine

· Reconfiguration of the floor plan to create Training/Study Room 1 and 2 located to the northern portion of the mezzanine level.

· Alterations to the toilet facilities to improve use which also includes the creation of a baby change room.

· Reconfiguration of the floor layout to provide a Library towards the western portion of the mezzanine level.

· Conversion of the existing room to the front to a primary Training Room.

· The provision of a new suspended ceiling over the eastern portion of the mezzanine level.

Ground Floor

· Reconfiguration of the floor area to the rear to provide a multi function hall with seating capacity of 250 and a stage.

· Provision of separate male, female and disabled toilets.

· Conversion of the front office in to 2 Counselling Offices and a reception area.

· The provision of an entry hall to the eastern portion of the building and a new foyer entrance area door behind the existing roller shutter door.

It is noted that no external works are proposed to the existing building. Further, no external signage is proposed.

Operational Details

The proposed hours of operation and number of persons estimated in attendance are as follows:

The applicant notes that the place of public worship may provide a multicultural event. However, a specific date has not been nominated given that this event may be scheduled at various times. This event is normally scheduled on a weekend between 6pm and 9pm and may potentially attract a maximum of 250 patrons.

The subject site is zoned IN1 General Industrial under PLEP 2011. A place of public worship is a permissible land use under the zoning provisions of PLEP 2011. The proposed development has a useable floor space of approximately 256.45m² with the multi-function hall able to accommodate a maximum 250 worshippers. A total of 250 parishioners will be on site during the peak service time on Sundays and during special events.

The application proposes to utilise 22 at grade parking spaces located to the front of the site (14 of these spaces are allocated to other units and will only be available for use in the evening and on weekends). The proposal does not comply with Council’s parking controls which would require the provision of 73 spaces, however the number of onsite car parking spaces is acceptable given:

· The peak service times are during weekends (Sundays) when adjoining uses are not operational.

· The parking overflow can be accommodated by nearby on-street parking predominantly in front of other industrial premises.

· The organisation operates a 12 seater bus to get parishioners to and from the site.

· Council’s Traffic Engineer supports the proposal.

The application was notified in accordance with Appendix 5 of PDCP 2011 and 9 individual submissions were received in response to the notification of the application. The issues raised within the submissions relate to traffic, car parking, pedestrian and vehicle safety, acoustic impacts, adverse impacts to access for adjoining properties, legitimacy of owners and the evangelical practices. The issues raised within the submissions do not warrant refusal of the application. The issues have been discussed in detail within the Section 79C assessment report contained in Attachment 1.

The proposed development is consistent with the objectives contained in the Parramatta Local Environmental Plan 2011 and Parramatta Development Control Plan 2011. The proposed place of public worship is appropriately sited within an industrial area without unduly impacting on the amenity of any residential properties. The application is therefore recommended for approval subject to the imposition of appropriate conditions.

RECOMMENDATION

(a) That Development Application No. DA/103/2012 for the change of use and fitout to an existing building for a place of public worship for up to 250 people. on land at 1/106 Grose Street, North Parramatta be approved subject to conditions of consent as outlined in Attachment 1.

(b) Further, that the objectors be advised of Council’s determination of the application.

Denise Fernandez

Senior Development Assessment Officer

Attachments:

1 View	Section 79C Assessment Report	44 Pages
2 View	Locality Map	1 Page
3 View	Plans and Elevation	4 Pages
4 View	Plan of Management	6 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.6

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.6

SUBJECT Use of Private Investigators

REFERENCE F2004/06492 - D02391955

REPORT OF Manager Regulatory Services

PURPOSE:

The report has been prepared in response to resolution at the Council meeting on 13 February 2012 as to how Council can better improve its investigation services of restricted premises including the use of private investigators, where appropriate, resulting in the prosecution of offending premises.

RECOMMENDATION

(a) That the report be received and noted.

(b) Further, that the Council continues to undertake inspections and investigation into illegal activities relating to sex premises in accordance with the Restricted Premises Enforcement Policy and the Brothel Amendment Legislation of 2007.

BACKGROUND

1. Council at its meting on 13 February 2012 when considering DA795/2011 resolved the following:

“ (a) That Development Application 795/2011 for the fitout of the premises and use as a massage and acupuncture clinic on land at 398 Church Street, Parramatta be approved subject to the conditions of consent in Attachment 1 of this report.

(b) That the commencement of the use prior to development consent being obtained be referred to Councils Regulatory Services Team for investigation and enforcement action if required.

(c) Further, that as a general matter and not in response to this specific application, a report be provided from Regulatory Services on how Council can better improve its investigative services of restricted premises including the use of private investigators, where appropriate, resulting in the prosecution of offending clinics.”

2. In response to item (c) of the above resolution Council has been undertaking a monitoring and enforcement program of restricted premises including brothels, sex on premises facilities, therapeutic massage facilities, and massage parlors). This program was a result of the a Council resolution of the 26 May 2008 as follows;

“(a) That Council adopt and implement the recommendations contained in Manager Service Audit and Review Report.

(b) Further, that Council move to 6 monthly sex service premises inspections (i.e. brothels, sex on premises facilities, therapeutic massage facilities, massage parlours).”

3. In response to the above resolution, the Regulatory Services Unit implemented an investigation and monitoring program in accordance with the recommendations of the placing the highest priority on monitoring these activities.

4. The inspection program is a joint operation of the Regulatory Unit and the Community Crime Prevention Officer, through a program of both random and routine inspections. This program is monitored through the Audit and Review Unit as well as reporting directly to the Restricted Premises Committee bi-monthly meeting. This committee consists of the CEO, Group Manager of Outcomes and Development, General Counsel, Unit Manger Regulatory Service, Community Crime Officer and a representative from the Audit and Review Team ensuring a high level of accountability and probity.

5. The Committee provides a monitoring and auditing role that requires staff to report to the Committee regarding the number and type of inspections conducted each month and the actions taken as a result of the inspections. The Community Crime officer also reports to the Committee on interagency matters and the overseeing of the inspections conducted by the Regulatory Service Unit. The Committee ensure Council adheres to its commitment of a monitoring and enforcement program in accordance with the Council resolution and the ICAC recommendations.

6. Within the Parramatta LGA, there are 36 premises that are regularly monitored including 22 approved Brothels, 2 of these approved Brothels are not operating and are under construction.

7. When a massage or sex related premises apply for a development consent they are placed on the inspection program as part of the DA referral process. The premises are monitored during the assessment process, and after determination to ensure compliance with the decision of Council.

8. An emphasis is placed on the control of approved and illegal brothel and sex related activity since the introduction of the Brothels Amendment Legislation in October 2007 under Schedule 1 being an Amendment of Environmental Planning and Assessment Act 1979.

9. Council identifies premises of potentially unauthorized uses through a number of resources including monitoring of media both publications and electronic sources, and Intel from other agencies including the police and immigration. Complaints are also received from the general public and other operators. Council staff also monitor existing premises that have had a history of non-compliances and approved developments for the first 12 months of operation including therapeutic massage premises.

10. The Community Crime Prevention (CCP) Officer provides an independent and overseeing role of inspections and monitoring of restricted and sex related premises. The CCP Officer is responsible for providing advice on development applications relating to sex related premises, liaising with other government agencies providing and gathering information to assist Council in regulating and monitoring restricted premises. The CCP Officer attends restricted premises inspections as the independent representative overseeing the inspections process and reports to the restricted premises committee.

11. Council adopted the Restricted Premises Enforcement Policy on the 27 June 2011. This policy provides the framework for the consistent enforcement and to ensure transparency, procedural fairness and natural justice. This policy aligns regulatory actions across all arms of Council, namely the Regulatory Services Unit and the Development Services Unit, for monitoring and regulating business activities and premises within the Parramatta Local Government Area.

12. The Brothels Amendment Legislation is used in conjunction with the Environmental Planning & Assessment Act 1979(EP&A) to enforce regulated premises and enforce activities that are unauthorised or not operating in accordance with a consent. This legislation allows for circumstantial evidence to be gathered and relied upon for litigation. This includes advertisements, items on the premises, surveillance and other documenting evidence that is gathered as part of an investigation.

13. The legislative has amended the Environmental Planning and Assessment 1979, the Restricted Premises Act 1943 and the Land and Environment Court Act 1979 with respect to disorderly or unlawful brothels as follows:

“(a) to enable orders under the Environmental Planning and Assessment Act 1979(the EPA Act) in relation to the use of premises for brothels (brothel closure orders) to also prohibit their use for other specified related sex uses and to extend the categories of persons who may give such orders and to whom such orders may be given,

(b) to enable brothel closure orders to commence after 5 working days,

(c) to make additional provision in respect of the enforcement of brothel closure orders and other breaches relating to brothels, including limiting
adjournments, making it clear that the Land and Environment Court may rely on circumstantial evidence rather than direct evidence of the use of premises when determining whether there is a breach of a requirement relating to brothels, enabling utilities orders to be made prohibiting the supply of water, electricity or gas to brothel premises and increasing penalties for repeat offenders,

(d) to expand the definition of a brothel that may be subject to an order under the Restricted Premises Act 1943 (the RP Act) to include premises that have been advertised or represented to be used for prostitution and are likely to be so used for that purpose,

(e) to widen the basis on which an application for such an order may be made and to extend the persons or bodies who may apply for an order,

(f) to make additional provision relating to orders under the RP Act that prohibit premises from being used as brothels, including enabling such orders to also prohibit the use of premises for specified related sex uses and making it clear that the Land and Environment Court may rely on circumstantial evidence rather than direct evidence of the use of premises when determining whether to make an order,

(g) to include utilities orders in the relevant class of matters dealt with by the Land and Environment Court,

(h) to make other minor consequential amendments”

14. This has eliminated the need to use private investigators to confirm a sex act to instigate legal action in the courts.

15. Since the introduction of this legislation, Council has ceased to use the service of private investigators to source evidence for sex related activities. The use of private investigators is not the preferred option in gathering evidence and is not required under law to instigate legal action. Council officers now use other means to gather information about potential use of premises for prostitutions. (If the Council wishes to obtain more details on this, it may be appropriate to discuss in a confidential session).

16. There are serious Work Health Safety implications relating to private investigators engaging in sex related activities whilst investigating illegal activities on behalf of Council.

17. The use of a private investigator is only one piece of evidence required for litigation and the current legislation allows for Council to gather substantial evidence without the need to engage a private investigator to provide evidence of a sex act or the habitual use for sexual services. These can be obtained by surveillance, phone calls, and inspections. Council has been successful since the introduction of the legislation in being the first Council to gain a brothel closure from a court by using these investigation methods.

	July 2011 to April 2012
No. of Inspection undertaken	65
Joint Interagency Inspections	1
Notices and Order issued	11
Service Requests	5

18. As a result of investigations into unauthorised uses, Council has closed five unauthorised uses / premises since July 2011 using our current investigation processes.

19. Council has issued 11 brothel closure orders, of these, 10 notices have been complied with, with one operator appealing the order which is still pending court action.

Laurie Whitehead

Manager Regulatory Services

Attachments:

1 View

Restricted Premises - Enforcement Policy

14 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.7

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.7

SUBJECT City Centre Planning Controls

REFERENCE F2011/00879 - D02393115

REPORT OF Project Officer - Land Use Planning

PURPOSE:

The purpose of this report is to provide Council with feedback on the recent community engagement exercise and to advise of the progression of the review of the City Centre planning controls and their amalgamation with the comprehensive LEP & DCP.

RECOMMENDATION

(a) That Council receive and note the issues raised in the submissions regarding the Parramatta City Centre planning controls.

(b) Further, that Council note the progression of the amalgamation process of the City Centre planning controls (LEP & DCP) with the comprehensive LEP & DCP with further detailed modelling and testing work to continue to be undertaken.

BACKGROUND

1. In December 2007, the Parramatta City Centre LEP was gazetted and came into effect. Since the commencement of the City Centre LEP, various representations and observations have been made by land owners, developers and Council staff on the City Centre LEP & DCP.

2. On 7 October 2011, the comprehensive LEP was gazetted which applies to the Parramatta LGA with the exception of the City Centre. During the preparation of this plan, the Department of Planning and Infrastructure advised that the two plans are required to be amalgamated as soon as is practical following gazettal.

3. A focused review has commenced to examine the overall effectiveness of the City Centre planning controls along with preparation of required analysis work to progress with the amalgamation of the comprehensive LEP & DCP and the City Centre LEP & DCP.

4. On 28 November 2011 Council considered a report on the City Centre planning controls and resolved;

(a) That Council endorse the principles for amendment of the current City Centre LEP provisions as detailed in attachment No 1.

(b) That Council endorse the principles for amendment of the current City Centre DCP provisions as detailed in attachment No.1.

(c) That these amendments be incorporated into a draft amalgamated LEP and DCP.

(d) That Council note the progression of the amalgamation process of the City Centre planning controls (LEP & DCP) with the comprehensive LEP & DCP.

(e) Further, that Council invite feedback from key members of the development industry and land owners before further formal consideration of the recommended amendments.

5. A community engagement period was held from 28 March to 27 April 2012. A letter and information brochure (Attachment 1) was sent to all City Centre land owners, adjacent Councils and members of the broader development industry inviting comment. A total of fifteen (15) submissions were received. Of these submissions, eight (8) were regarding specific properties and seven (7) were regarding more general issues. Refer to Attachment 2 for a summary of each submission. A brief summary of the themes and frequency raised is provided below.

ISSUES RAISED

6. Traffic and Parking

Traffic & parking was raised in 8 submissions with concerns regarding both the need to provide an adequate level of parking whilst also ensuring the street network does not become overly congested and dominated by vehicles. Suggestions were also received for alternate locations and operations for public parking within the City.

7. Pedestrian Access

Pedestrian access was raised in 1 submission including suggestions for the creation of tunnels to better separate pedestrians and vehicles.

8. Public Transport

Public transport was raised in 3 submissions including suggestions for light rail within Parramatta, extension of the free shuttle service and relocation of the ferry wharf closer to Church Street.

9. Development controls for smaller sites

Development controls for smaller sites and comments in relation to Floor Space Ratio controls for smaller sites was raised in 6 submissions. Support was expressed for the proposal to reduce the minimum site area required to achieve maximum floor space as well as suggestions to remove any FSR provisions related to site area. Concerns were also expressed in relation to design competition requirements and the costs involved in order to achieve modest bonuses. One submission supported the maintenance of incentives for site amalgamation in order to better provide larger commercial floor areas.

10. Land Use Zonings

Zoning controls were raised in 6 submissions with 5 of these expressing a desire to extend the mixed use zone to allow more residential development. One (1) submission suggested an extension of the commercial core to ensure an adequate supply of employment floor space in Parramatta.

11. Building Design & Amenity

A range of comments raised in 8 submissions related to general building design and amenity both within and outside buildings. In this regard all submissions expressed a desire for buildings of high design quality that are responsive to individual site circumstances. Concern was raised that relaxation of side setback requirements would compromise sunlight access to public areas.

12. Heritage

Heritage was raised in 4 submissions with all calling for the protection and celebration of the City’s unique heritage.

13. Market Forces and Feasibility

The issue of broader market forces and overall viability of development in Parramatta for commercial and residential was raised in 3 submissions. Suggestions for a greater a level of engagement with property owners were received as well as a call for planning controls to undergo a greater level of rigour in ensuring development was economically viable in current markets.

14. Site specific submissions

Eight submissions were received which were largely of site specific nature. These submissions raised a number of the issues described above on a site specific or issue specific basis. Several of these had been through or were in the process of preparing development applications.

15. The issues and themes raised above relate to both the LEP and DCP with some falling outside the immediate realm of either of these planning instruments, such as the need to better showcase and promote heritage generally and comments regarding the need to improve Parramatta Rive water quality. Issues and queries which fall outside the immediate scope of traditional planning controls have been passed on to relevant areas within Council for consideration.

16. Summary

The submissions received of both a site specific and general nature have provided a useful tool, and in some cases somewhat of a case study, in illustrating a number of issues. These submissions will be of assistance to the Land Use and Urban Design Teams in continuing with the refinement process of the controls as relevant.

One of the challenges of preparing any planning controls is striking a balance between ensuring controls provide and maintain a level of certainty and consistency of outcome, yet provide enough flexibility to respond to individual site conditions as required.

The importance of providing the long term identified vision for the Parramatta CBD has recently been highlighted through various mediums. With this in mind further refinement and testing work is required to be undertaken on Council’s City Centre planning controls.

NEXT STEPS

17. The Land Use Planning team will continue the administration tasks associated with amalgamation of the LEP & DCP as well as progress with further review and refinement of the relevant planning controls.

18. It is anticipated that a further detailed report will be presented to Council in late 2012 which will include a planning proposal, draft planning instrument (LEP), consolidated Development Control Plan (DCP) and a recommended consultation strategy.

Neal McCarry

1. Project Officer – Land Use Planning

Attachments:

1 View	Copy of Information Brochure	4 Pages
2 View	Summary of individual submissions	3 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.8

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.8

SUBJECT Review of S94A Development Contribution Threshold for Dwelling House Developments and Ancillary Structures

REFERENCE F2008/03205 - D02393186

REPORT OF Project Officer - Land Use Planning

PURPOSE:

To seek Council’s endorsement to modify the Parramatta S94A Development Contributions Plan threshold applying to dwelling house developments and ancillary structures so as to align to the threshold applied to other forms of development.

RECOMMENDATION

(a) That Council amend the dwelling house development and ancillary structures threshold to align to the threshold applied to other forms of development in the Parramatta S94A Development Contributions Plan, for the purposes of public exhibition, being:

· 0% for development proposals with an estimated cost up to and including $100,000

· 0.5% for development proposals with an estimated cost between $100,001 and $200,000

· 1.0% for development proposals with an estimated cost in excess of $200,000

(b) Further, that Council exhibit the amended Parramatta S94A Development Contributions Plan for a period of 28 days and the outcome of the exhibition be reported to Council.

REVIEW

1. A review of Council’s current development contributions system arrangement indicates that the dwelling house and ancillary structures threshold is inequitable. A minor difference in the estimated cost of development could result in a development proposal for a single dwelling house fall just above or just below the dwelling threshold. For example, a dwelling proposal with an estimated cost of $329,000 would currently not be levied at all by the S94A Plan (as it is below the current indexed threshold of $331,725). However a dwelling with a cost estimate of $332,000 would pay a 1% contribution.

BACKGROUND

2. On 25 February 2008 Council resolved to adopt the Parramatta City Council Section 94A Development Contributions Plan. The Plan took effect on 9 April 2008 and applied to all lands within the Parramatta local government area outside the Parramatta City Centre.

3. With the exception of single dwelling houses and ancillary structures the s94A Contributions Plan applied a fixed rate percentage development contribution levy to all new development based on the estimated cost of development. The rates and thresholds applied were in accordance with Section 25K of the Environmental Planning & Assessment Regulation 2000 as follows:

§ 0% for development proposals with an estimated cost up to and including $100,000

§ 0.5% for development proposals with an estimated cost between $100,001 and $200,000

§ 1.0% for development proposals with an estimated cost in excess of $200,000

4. With respect to dwelling house developments and ancillary structures the adopted Plan increased the relevant threshold to $300,000 (subject to indexation and is currently $331,725). The justification for this variation as outlined in the Council report of 25 February 2008 was to minimise the financial burden on “Mum and Dad” developments.

PROPOSED AMENDMENT TO S94A PLAN

5. This report presents the outcomes of an analysis conducted into the suitability and effectiveness of the dwelling house development and ancillary structures threshold. Based on the outcomes of this analysis this report seeks to amend the dwelling house and ancillary structures threshold to align to the thresholds applied to other forms of development. Further detail of the analysis is provided in Attachment 1.

6. Amending the dwelling house and ancillary structures threshold and applying the standard levies for all developments would improve the current development contributions system by making the system equitable, more streamlined and simplified.

ISSUES

Inequitable threshold

7. A review of Council’s current development contributions system arrangement indicates that the dwelling house and ancillary structures threshold is inequitable. A minor difference in the estimated cost of development could result in a development proposal for a single dwelling house fall just above or just below the dwelling threshold. An estimated cost just over the threshold requires payment of a development contribution whilst an estimated cost just below the threshold would require no payment even where difference between the cost of the two dwellings is negligible (say one dollar).

8. For example, a dwelling proposal with an estimated cost of $329,000 would currently not be levied at all by the S94A Plan (as it is below the current indexed threshold of $331,725). However a dwelling with a cost estimate of $332,000 would pay a 1% contribution. The proposal to remove the indexed dwelling house threshold would ensure an equitable approach to the application of S94A development contributions.

9. The added complexity of the threshold being indexed each quarter (in line with movement in the consumer price index) results in difficulties determining the relevant threshold at the time the consent is being issued, as a different threshold may have applied at the time the application was lodged.

10. Development contributions are used to provide for new capital infrastructure to service local communities on things such as local road and civil infrastructure upgrades, improvements to open spaces such as parks and playgrounds, improvements to libraries and community centres and the like. As these facilities are available to, and often used by the entire community, it is inequitable if only some new developments are contributing toward their cost. Any new dwelling house is likely to have an average life expectancy of 50 years or more and therefore redevelopment of the same site in the short term is unlikely. Therefore the opportunity to collect further development contributions would not be possible in the short term.

11. If the single dwelling house and ancillary structure threshold was aligned to the threshold applied for other development types, then most new dwelling houses would be levied and would therefore contribute towards the provision of infrastructure in the local community.

Cost estimates

12. The s94A development contribution levy is based upon the cost of development. Applicants are required to provide the cost information to Council at the development application lodgement stage.

13. While Council staff review the cost information provided, experience indicates that in some cases applicants reduce their estimated cost of development to be less than the dwelling house threshold to ensure their application does not attract a development contribution levy.

14. Council has also in some cases received Section 96 applications to modify development consents seeking that the s94A contribution be deleted with the applicant purporting that the cost of works is less than the threshold, though the estimate provided at lodgement was greater than the threshold.

S94A DEVELOPMENT CONTRIBUTION INCOME

15. Based on available data, a review has been conducted of all development consents issued by Council for dwelling house developments and ancillary structures lodged since the commencement of the Section 94A Development Contributions Plan on 9 April 2008. The purpose of the review was to estimate the total development contributions required by these development consents, based on the cost of the development and the applicable S94A contribution rate.

16. The results of this review indicate by amending the dwelling threshold to align with the threshold applied to other forms of development, Council would likely have received an additional $579,000 over the four year period since the commencement of the Plan. Further details are provided in Attachment 1.

COMPARISON WITH OTHER COUNCILS

17. A review has been undertaken of S94A development contributions plans implemented by a selection of Sydney councils in order to gain a clearer indication of the industry standard. As a result of this review it is concluded that other councils generally apply the standard rates to development as specified under the Environmental Planning and Assessment Regulation 2000, and that special exemptions or thresholds are not made for dwelling house developments and ancillary structures.

NEXT STEPS

18. Should Council adopt the preparation of an amended Parramatta S94A Development Contributions Plan, it will be placed on public exhibition for a period of 28 days as prescribed by the Environmental Planning and Assessment Act 1979.

19. Any submission received in relation to the amendments would be reported to Council for consideration before the Plan is made.

20. Should the amendment to the Plan proceed, then the change to the dwelling house and ancillary structures threshold would be applied to development consents issued following the day the amendment comes into effect and would not be retrospective.

CONCLUSION

21. A review of Council’s current development contributions system arrangement indicates that the dwelling house and ancillary structures threshold is inequitable. A minor difference in the estimated cost of development could result in a development proposal for a single dwelling house fall just above or just below the dwelling threshold.

22. There is a clear need for dwelling house developments and ancillary structures to be levied so as to contribute to the provision of infrastructure. If the dwelling house and ancillary structures threshold was aligned to the threshold applied for other development types, then most new dwelling houses would be levied and would therefore contribute towards the provision of infrastructure in the local community.

Joel Carson Jennifer Concato

Project Officer Land Use Planning A/Manager Land Use Planning

Attachments:

1 View

Detailed Report

4 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.9

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.9

SUBJECT Sydney Metropolitan Plan Review Discussion Paper Submission

REFERENCE F2011/00084 - D02393684

REPORT OF Manager - City Strategy

PURPOSE:

The purpose of this report is to seek Council’s endorsement of a submission to the NSW State Government’s discussion paper “Sydney over the next 20 years”.

RECOMMENDATION

That Council endorse the submission at Attachment 2 of this report to the NSW State Government’s discussion paper “Sydney over the next 20 years” and forward it to the State Government for consideration.

BACKGROUND

1. The NSW Government has released a discussion paper “Sydney over the next 20 years” as the first step in the preparation of a new Metropolitan Strategy for Sydney. The discussion paper is Attachment 1 of this report.

2. The current Metropolitan Plan for Sydney 2036 was released in December 2010 under the former NSW Government. This plan continues to apply until the new plan is finalised by the end of 2012.

NSW Government Plans:

3. In December 2011, following the change in NSW Government, the State Plan – NSW 2021: A Plan to make NSW number one was produced. This is the NSW State Government’s 10 year plan setting out goals for economic development, services, infrastructure, local environments and community. This plan placed a heavy emphasis on the need to “rebuild the economy”.

4. In addition to this plan, there will be three new long term (20 year) strategies and delivery plans: Metropolitan Strategy, State Infrastructure Strategy and the Long Term Transport Master Plan.

5. The Metropolitan Strategy provides a high level plan for managing Sydney’s growth, including where new housing should be located, housing affordability, economic development and jobs, and the open space and transport needs of the city.

Discussion paper – Sydney over the next 20 years.

6. The discussion paper seeks feedback on whether Sydney’s current plans are appropriate for Sydney or whether they need to be changed or strengthened. It invites comment on what approach should be in the strategy to provide for a strong global and liveable city. The paper also seeks people’s views on a broad range of issues - where new housing should be located, housing affordability, where and how jobs growth can be delivered, what transport links are required to boost economic activity, how to ensure that essential infrastructure is in place at the right time, social inclusion, protection of environmental assets, ability to deal with climate change and natural hazards and the approach for rural and resource lands. It also seeks feedback on how Sydney can relate better to regional NSW and beyond.

PARRAMATTA CITY COUNCIL’S PROGRAM FOR ECONOMIC GROWTH

7. Council has already undertaken significant work regarding the future positioning of Parramatta and Western Sydney in Sydney’s future growth. The Parramatta 10,000 project has the objective of creating at least 10,000 new jobs in Parramatta over the next 5 years.

8. Council has commissioned research informing jobs growth targets which is embodied in the report “Parramatta Centre Economic Development and Employment Potential” May 2012 (Attachment 3). This work supports a growth target for Parramatta CBD of 47,000 additional jobs to match population growth by 2036. This is substantially more than the 27,000 jobs targeted in previous metropolitan plans for this period.

9. Council’s second economic development forum held on 16 May 2012, entitled “Re-thinking Sydney” also focused on the need for strategies for Sydney’s future growth to facilitate high level jobs growth in the locations where most of the population and labour force live and where population growth will predominate in Western Sydney, with Parramatta positioned as the lead city amongst other important regional cities at Penrith and Liverpool and other mayor centres, that are connected by a network of transport options.

KEY MESSAGES IN COUNCIL’S SUBMISSION TO DISCUSSION PAPER

Shaping Sydney’s growth:

10. Efficiency and sustainability of growth will be achieved by a compact city. Council should strongly support the continuation of the plan for Sydney as a city of cities, made of multiple centres built on transport nodes and providing high value employment and other services to large and growing catchment areas. Housing and jobs growth should be focused in and around centres. Centres need to be connected with efficient public transport and effective regional road linkages.

11. Jobs growth in dispersed locations such as business parks are car dependant and at a density that is difficult to effectively service by public transport. This should not be a significant part of the strategy for Sydney’s growth, nor should it drive infrastructure investment. Similarly, housing estates on Sydney’s fringe that are not supported by jobs and public transport will reduce the efficiency sustainability and liveability associated with Sydney’s growth and should not be a basis of the strategy.

12. The Department of Planning’s own research indicates that development in centres is more economical in terms of infrastructure costs than in “Greenfield” sites on the fringe of the city. Done well, with coordinated infrastructure investment, significant renewal of the city’s infrastructure could take place, in a denser development form that will support more efficient transport options, congestion reduction, and more efficient energy usage and reduced environmental impacts.

Developing the economy and connectedness of Western Sydney:

13. Within a polycentric city framework, Western Sydney needs to be recognised as the demographic and geographic centre of greater Sydney and plans for economic growth in this region must concentrate growth in the regional cities and major centres, focused on Parramatta as the most significant CBD.

14. Jobs need to be close to homes. The imbalance of jobs in Western Sydney needs to be addressed to match population growth in this region in order to reduce commuter pressure on road and rail networks and to improve liveability.

15. Not only do the number of jobs in Western Sydney need to be increased to rebalance Sydney, they also need to be the right type of jobs – smart jobs in growing sectors to capture the skills and talents of our residents, concentrated in centres like Parramatta.

Ensure Parramatta realises its potential as another CBD for Sydney:

16. Greater Parramatta (Parramatta CBD, Westmead, Rydalmere, Camellia) is the logical extension of Sydney’s global arc from Macquarie Park and conduit to western Sydney. The concept of the global arc of “knowledge workers” has been omitted from the Discussion Paper – and we would support its continued inclusion in any revised plan.

17. The Metropolitan Plan and the Discussion Paper recognises Parramatta as a “Regional City” and Westmead as a Specialised Centre. Stimulation of employment creation in Parramatta should extend beyond these two areas to include Rydalmere and Camellia and the jobs growth target for Parramatta CBD, Westmead, Rydalmere and Camellia should be increased to reflect this effort. This employment growth will take much longer without concerted investment from all levels of government.

18. Council has identified the types of investment we believe are required to achieve these goals for Parramatta. These include city transformational projects such as the Regional Light Rail proposal and the Regional Ring Road, critical to improved access across the region and within broader Parramatta. A number of improvements in public domain amenity (particularly along the Parramatta River), environmental upgrades, quality property development and technology infrastructure are also proposed.

Transport investment must support a polycentric Sydney:

19. Transport infrastructure delivery must support and connect Sydney’s regional cities and centres and must move away from the focus on transport radially to and from Sydney’s CBD. Parramatta is centrally located to connect to all major centres and new transport infrastructure is required. Planning for this and funding commitments for this must occur now and need to be reflected in the State Government plans.

20. Parramatta is also an excellent connection point for people from across Western Sydney seeking access to education – whether at the UWS Campus at Rydalmere or to one of the other Universities to the east. This connectivity also provides opportunities for people to gather for entertainment and cultural events and to easily access services.

Integrate Plans into a single plan

21. Metropolitan Plan, Transport plan and Infrastructure plan for Sydney should be integrated into one plan if transport and infrastructure are genuinely to be aligned with land use – joining housing and jobs growth centres.

CONCLUSION

22. The submission at Attachment 2 reinforces Council’s strategic work for the positioning of Parramatta and Western Sydney to be of foremost importance in Sydney’s future growth. It is recommended that Council endorse the submission to the discussion paper and refer it to the Department of Planning & Infrastructure for consideration.

PROCESS - NEXT STEPS

23. Submissions on the discussion paper are due by 29 June 2012. The discussion paper will be followed by a draft Strategy for consultation and final Strategy by end 2012.

GEOFF KING

MANAGER CITY STRATEGY

Attachments:

1 View	Discussion Paper Metropolitan Strategy Review Parramatta City Council's submission to the discussion paper	36 Pages
2 View	Parramatta City Council's Submission to the Discussion Paper	12 Pages
3 View	Parramatta Centre Economic Development and Employment Potential Report	65 Pages
4 View	Western Sydney Light Rail Network	2 Pages
5 View	Parramatta Open for Business	8 Pages
6 View	Decentralising Government Jobs to Parramatta	6 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 8.10

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.10

SUBJECT Telstra Telecommunication Facility at Mobbs Lane Epping

REFERENCE F2010/01038 - D02389908

REPORT OF Manager - Strategic Asset and Property Management

PURPOSE:

The report recommends Council to extend the licence agreement with Telstra for a temporary telecommunication facility at Mobbs Lane Epping (outside the former Channel 7 studio at 61 Mobbs Lane Epping) for 12 months.

RECOMMENDATION

(a) That Council resolve to extend the licence agreement with Telstra for a temporary telecommunication facility at Mobbs Lane Epping on terms as stated in the report.

(b) Further that the Lord Mayor and the Chief Executive Officer be authorized to execute and affix the council seal to the agreement.

BACKGROUND

1. Telstra (together with Optus and 3GIS) had their telecommunication equipments at the former Channel 7 studio site, which were demolished when the site was sold to Meriton for residential redevelopment.

2. In order to have continuity of mobile phone service for the customers in Epping, Eastwood and Carlingford area, Council gave approval in May 2010 for Telstra to occupy a site at Mobbs Lane outside the Meriton site to install a temporary mobile phone base station.

3. Since then Telstra have been looking for alternative permanent telecommunication sites in the area including roof top locations of future residential buildings at the Meriton site, on the ground of a substation site at Midson Road owned by Endeavour Energy and a location at Mobbs Lane on land within the A V Jennings brick pit redevelopment site.

4. In February 2011, a 12 months extension of the approval (commencing 1 June 2011) was granted to Telstra to facilitate their investigation and negotiations with various site owners for permanent telecommunication sites.

ISSUES/OPTIONS/CONSEQUENCES

5. Telstra have now advised that they have identified the roof tops of two newly constructed residential buildings within the Meriton site to be suitable for installation of telecommunication base stations respectively for Telstra and Optus and are in negotiation with the owners’ corporation of the buildings for site access. Construction of the new base station facility is expected to commence in December 2012. Accordingly Telstra have requested the Council to extend the approval to occupy the temporary site at Mobbs Lane for another 12 months.

6. In view of Telstra making progress for permanent telecommunication sites, it is recommended that Council extends the licence agreement with Telstra for 12 months from expiry on the same licence conditions and subject to increase of the licence fee by Consumer Price Index, Sydney All Groups.

CONSULTATION & TIMING

7. Various Council internal stakeholders including the General Counsel were consulted when a licence agreement was issued to Telstra in 2010 to use the current site at Mobbs Lane to install a temporary telecommunication base station.

FINANCIAL IMPLICATION FOR COUNCIL

8. Council will receive licence fee for a further 12 months to the value of $125,000.

Stephen Montgomery

Manager Strategic Asset & Property Management

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 25 June 2012 Item 10.1

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.1

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meeting 22 May 2012

REFERENCE F2005/01941 - D02387918

REPORT OF Community Capacity Building Officer

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 22 May 2012. This report provides a précis of the decisions made at this meeting.

RECOMMENDATION

That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 22 May 2012 be received and noted.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly and comprises 21 members.

2. Council’s Aboriginal and Torres Strait Islander Advisory Committee met on 22 May 2012. This report provides a summary of the decisions of the Committee.

MAIN AGENDA ITEMS

3. The Committee welcomed to the meeting Mr Luke Pearson Council’s Major Events Consultant NAIDOC 2012. Mr Pearson provided the Committee with an overview of planning for Burramatta Family Fun Day 2012 and invited members’ input. Members made suggestions regarding performers; the site and catering arrangements.

4. The Committee received an update from Mr Steven Ross, Council’s Community Capacity Building Officer on a range of current Council activities including development of the ATSI Employment Strategy.

5. The Committee discussed the Acknowledgement of Country made at Council meetings and determined to seek a meeting between Executive members and the Lord Mayor.

FINANCIAL IMPLICATION FOR COUNCIL

6. There are no financial implications to Council.

Maggie Kyle

Community Capacity Building Officer

Attachments:

1 View

Aboriginal and Torres Strait Islander Advisory Committee minutes 22 May 2012

6 Pages

Council 25 June 2012 Item 10.2

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.2

SUBJECT Housing NSW Strategic Partnership Minutes

REFERENCE F2004/05977 - D02389832

REPORT OF Project Officer, Social Outcomes

PURPOSE:

The Housing NSW and Parramatta City Council Strategic Alliance met on 12 April 2012. This report provides a précis of the key discussion points of that meeting for Council’s consideration.

RECOMMENDATION

(a) That the minutes of the Housing NSW and Parramatta City Council Strategic Alliance meeting on 12 April 2012 (Attachment 1) are received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

BACKGROUND

1. The aim of the Housing NSW and Parramatta City Council Strategic Partnership is to facilitate collaborative information sharing to better support improved housing and community wellbeing for housing needs groups and for neighbourhoods within the Parramatta LGA. The Partnership Steering Group continues to meet on a bi-annual basis in accordance with the Memorandum of Understanding (MOU) for the partnership.

MAIN DISCUSSION POINTS

2. Dr Robert Lang, Parramatta City Council, CEO, Sue Weatherley, Group Manager, Development and Outcomes and Megan Dephoff, Manager Social Outcomes provided a strategic update of Council business, including a brief overview of Transport Planning for the Western Sydney Light Rail and Western Sydney Regional Ring Road, Westmead Precinct Planning, Concerns Regarding the Group Home Component of the ARHSEPP, Civic Place Update and Parramatta 10,000.

3. Ken Bone, Housing NSW, General Manager, GWSR reported the housing market is slow and there remains a major issue with housing supply. There have been adjustments made to the criteria for provision of assistance for people into temporary accommodation. The process has been streamlined, previously people that were placed into temporary accommodation checked in with HNSW every 28 days and the check is now every 3 days. People are also being encouraged to contribute funds towards temporary accommodation. This has freed up more funds to enabled HNSW to assist more people. The current rental market is difficult for people and HNSW reported that people are being given 3 month leases which mean their tenancy is fragile and insecure.

4. Ken Bone also reported HNSW and Department of Finance & Services financial separation was finalised and came into effect on 1^st April 2012. The delegation structure is in the process of being worked out. The split will not have a huge impact on the physical locations of the departments as they are not expected to be changed. Rentstart will be available from 1^st May 2012 in the form of a bond loan rather than a bond grant. This will place the onus on tenants and can be applied for over the phone. Airds estate Private Public Partnership (PPP) development “Expression of Interest” is now closed and will be assessed in the next month. Expression of Interest for a PPP for Ryde development is now open. An announcement for a PPP in Ryde was recently announced by the Minister. The process is currently at taskforce stage reporting back to the Minister.

5. Department of Finance & Services – George Carvin, General Manager Assets reported he is responsible for strategic & major projects (including PPP’s), portfolio and business strategy, asset management (operational / capital) and project delivery (technical). He also reported that their will be seamless transition in the Regions, however there may be some changes in Corporate Head Office. There will be no obvious changes externally. The Land and Housing Corporation (LAHC) have always existed as a legal entity of HNSW but now is part of the Department of Finance & Services.

6. George Karvin also reported that Ken Kanofski is now the Executive Director of the Housing and Property Group. HNSW client maintenance issues will be resolved as usual and enquiries will be answered by both groups.

7. Vicki Haddock, HNSW Project Manager reported on the current status of the Telopea re-development. There are three blocks within the Telopea re-development, a total of 150 units. Hume Community Housing Association will be managing all three blocks. Block one in Sturt Street of the Telopea re-development held an open day on 29 February 2012. There are 49 units and 40 tenants have already moved into the development. Stage 2 will be completed by May 2012 with an open day to be arranged. Stage 3 is expected to be finalised by June 2012. Within the developments there is a 50/50 split of social and affordable housing mixed tenure. Currently 90% of the tenants come from Parramatta LGA.

8. Paul Hunt, HNSW Project Director reported on the current status of the Wentworthville Masterplanning Project, funded by FASCIA, under the Commonwealth’s Housing Affordability Fund. The Masterplan & Environmental Studies are in the process of being finalised. A consultant has been engaged for the development of the Social Impact Assessment. Once the design is completed, preparation of a VPA can commence. HNSW noted the need to discuss with Council issues related to open space and land swaps. HNSW is looking at funding options for the development. Community consultation sessions were held in May and November 2011 to keep them updated. A planning submission to Council is expected mid 2012.

9. Danielle Gentles, HNSW, A/Manager Service Improvement & Development reported on the HNSW Regional Homelessness Action Plan (RHAP). The next committee meeting to progress this plan will be held on Monday, 16 April 2012. HNSW have been completing a Service Mapping Project and surveys have already been sent out to relevant stakeholders. The NSW Homelessness Action Plan (H.A.P) Program evaluation of specific projects started this month and will go through to September 2012. Transition Planning has commenced to look at what happens to programs and services after the Action Plan funding ceases at June 2013.

10. Megan Dephoff, Manager Social Outcomes Parramatta City Council, reported Council’s Homelessness Policy was adopted in November 2011. An action plan for 18 months has been developed and now being implemented. Projects include the development of Protocols for Council staff, more targeted communication tools, implementing Parramatta’s 3^rd Street Count and increasing the supply of affordable housing.

11. Megan also reported that the 3^rd Annual Street Count will be held on Tuesday 8^th May 2012. Council is conducting this and relying on volunteers and local service providers and government agencies for support.

12. Megan Dephoff reported Council’s Affordable Housing Policy 2009 actions focus on steps to build affordable housing supply in the form of an Affordable Housing Bank driven through the private market. An “Expression of Interest” was recently sent out for a consultant to develop a “Value Uplift Calculator”. It will assist Council to determine the value of planning benefits to private developers and therefore support negotiations as part of VPAs in acquiring appropriate benefits for the community (including affordable housing). Council is also considering how it can partner with others to develop an affordable housing development on Council owned land. Megan Dephoff requested information from the Centre for Affordable Housing regarding current funding and partnership opportunities.

13. Council advised that Council staff have conducted an audit of the ‘Save the Suburb’ signs in the Parramatta LGA and are in the process of removing those signs.

FINANCIAL IMPLICATIONS FOR COUNCIL

There are no financial implications for Council.

Megan Dephoff

Manager Social Outcomes

Attachments:

1 View

Minutes of the Strategic Partnership Meeting with Housing NSW and Parramatta City Council April 2012

9 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 10.3

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.3

SUBJECT Minutes of the Western Sydney Local Area Health District and Parramatta City Council Steering Group Meeting - 21 March 2012

REFERENCE F2004/10350 - D02391692

REPORT OF Manager - Social Outcomes

PURPOSE:

The Western Sydney Local Health District and Parramatta City Council Strategic Partnership met on 21 March 2012. This report provides a précis of the key discussion points of that meeting for Council’s consideration.

RECOMMENDATION

(a) That the minutes of the WS LHD and Parramatta City Council Strategic Partnership meeting on 21 March 2012 (Attachment 1) are received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

BACKGROUND

1. The aim of the Strategic Partnership is to improve the health of the population, create healthy environments, enable individuals and communities to make healthy choices and reduce differences in the health status that exists between groups. The MOU establishes effective ways for both organisations to work together.

2. The partners aim to share knowledge of the environmental, behavioural, and social factors that have an effect on the community’s health, address health issues by joint planning and to coordinate services to achieve better health outcomes.

The three Councillors representing Council are:

· Lord Mayor John Chedid

· Councillor Chiang Lim

· Councillor Andrew Bide.

MAIN DISCUSSION POINTS

3. Dr Robert Lang, CEO provided a strategic update of Council business, including a brief overview of Commercial office growth, the Metro Strategy, Transport Planning and the Western Sydney Ring Road. Westmead Precinct planning was also discussed.

4. Sue Weatherley, Group Manager Outcomes and Development, updated the partnership on the impact of allowing Group Homes as Complying Development without a reference to minimal standards.

5. Megan Dephoff, Manager Social Outcomes, informed the Steering Committee on the progress of the Smoking in public places policy.

6. Christine Newman discussed Medicare Locals who are still defining their business. The option was raised to have Medicare Locals becoming a signatory to the MOU between Council and the LHD and this will be explored by Christine and Megan.

MOU PROJECT UPDATES

7. Christine Newman, Manager Health Promotion provided an update on the Increased Healthier Food Choices Project (Menu Labelling). Consultations and engagement with businesses have commenced and Council’s EHO’s have been involved in the discussions to identify suitable food premises to be involved with to pilot the project.

8. Bicycling promotion – Discussion occurred to create an updated cycle map with monetary assistance provided by NSW Health to enable Council to produce an up to date cycle map which is also available electronically. NSW Health agreed to provide $2500 towards the project.

GENERAL BUSINESS

9. Westmead Loop: Megan Dephoff advised that Councillor Bide had raised parking as an issue at Westmead Hospital and the option of NSW Health sponsoring a version of a Loop Bus or an extension to Westmead to accommodate people accessing the hospital.

10. Healthy Workers initiative – Christine Newman raised the opportunity to continue to support the healthy workers initiative. 2000 surveys have been distributed to date with a limited response rate.

FINANCIAL IMPLICATION FOR COUNCIL

11. There are no financial implications for Council.

Megan Dephoff

Manager Social Outcomes

Attachments:

1 View

Minutes the WSLHDHS and PCC Strategic Partnership Meeting held 21 March 2012

7 Pages

REFERENCE MATERIAL

None.

Council 25 June 2012 Item 11.1

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.1

SUBJECT Investments Report for April 2012

REFERENCE F2009/00971 - D02381943

REPORT OF Manager Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of April 2012.

RECOMMENDATION

That Council receives and notes the investments report for April 2012.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. CPG Research & Advisory (Council’s investment advisor) has recently completed the quarterly review of council’s investment portfolio. The review incorporates a financial health check and also includes strategy advice. CPG reported that all investments are within the weightings and rating guidelines of our investment policy. CPG also advised that Councils deposit portfolio is one of the most diversified of all councils and is yielding in the top 10% of any local government portfolios in Australia. This is an outstanding result given the current market volatility caused by the European debt crisis.

4. The closing balance of Council’s investment portfolio as at the 30th April 2012 was $90.1M. The weighted average Funds held throughout the period was approximately $92.7M.

5. Council holds a diversified range of investment products which include:

· Managed Funds

· Term Deposits (Including Investment – Loan offsets)

· Floating Rate Notes

· Cash at call

Council engages CPG Research and Advisory for assistance in all investment matter’s relating to advice, risk and portfolio weighting.

6. The weighted average interest rate on Council’s investments for the month of April 2012 versus the UBSA Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.475% 5.70%

Funds Managers 0.203% 2.44%

UBSA Bank Bill Index 0.395% 4.74%

NB: Annualised rates for Managed Funds are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

7. Although the investment portfolio outperformed the UBSA Bank Bill Index by approximately 0.96%, the return is minor compared to the previous 3 months. Managed Funds performed particularly poorly (2.44%) due to growing concerns of instability within Euro-zone countries particularly Greece. The decreased confidences in these markets as well as a downturn in the US and Chinese economies have had a negative impact on credit and equity markets worldwide. It is anticipated that widening credit spreads will cause further volatility in coming months which could result in mark to market book losses on managed funds. Council’s diversified portfolio will assist in cushioning the negative impact of this volatility. Council’s current year to date performance of 6.09% compared to BBSW of 4.82% is a strong result given market uncertainty.

8. Term deposits make up approximately 69% of total holdings and have interest rates ranging from 5.80% to 7.40%. Council’s term deposit portfolio has a weighted average return of 6.44% which will assist Council’s overall return during the volatility expected in the next 3-6 months.

9. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

10. The Certificate of Investments for April 2012 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of April 12 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

11. There is no standard report attachment - detailed submission - attached to this report.

Alistair Cochrane

Manager Finance

Attachments:

1 View	Investments & Loans - Performance	1 Page
2 View	Summary of Investments Portfolio	2 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 11.2

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.2

SUBJECT Proposed sale of road fronting 76-84 Railway Terrace, Merrylands

REFERENCE F2010/02741 - D02385778

REPORT OF Manager - Strategic Asset and Property Management

PURPOSE:

The report seeks the approval of Council to dispose of a section of road that will be closed and sold on the terms and conditions contained within the report.

RECOMMENDATION

(a) That Council resolve to prepare an application to the Minister for Roads and Ports in accordance with clause 377(1)(s) of the Local Government Act, 1993 for the closure of that part of Railway Terrace, Merrylands, as shown on Attachment 3.

(b) That Council resolve that that part of Railway Terrace, Merrylands, as shown on Attachment 3, following formal closure, be sold on the terms and conditions contained within this report.

(c) That Council resolve that authority is delegated to the Chief Executive Officer to conduct negotiations to procure the preparation and finalisation of legally binding contracts reflecting the key terms described in the report and otherwise on terms the Chief Executive Officer thinks fit.

(d) That Council resolve that authority is delegated to the Chief Executive Officer to sign all contracts and other documents (other than any document which must be signed under common seal) in connection with the commercial arrangements described in the report.

(e) Further that Council resolve that the Lord Mayor and the Chief Executive Officer be authorised to sign all contracts, plans of subdivision, 88b Instruments, Transfers and other documents, which must be signed under the common seal, in connection with the commercial arrangements described in the report.

BACKGROUND

1. Council, at its meeting of 26 September 2011 resolved as follows:

(a) That Council resolve to close permanently part of Railway Terrace Merrylands as shown on the plan at Attachment 2 (subject to survey) and apply to the Land and Property Management Authority for formal road closure.

(b) That Council resolve to classify the subject land to operational upon formal road closure.

(c) Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal the linen plan, Section 88B instrument, transfer granting easement and deed of agreement if required for road closure and sale negotiation.

2. This proposed road closure and proposed sale is unusual in nature, in that:

a) The proposed road closure fronts five separate properties under separate ownership, being 76-84 Railway Terrace, Merrylands; and

b) NR Developers Pty Ltd, holds these five properties, amongst others, under Call Options.

To protect all stakeholders, it was agreed with NR Developers Pty Ltd to commence negotiations so that all the stakeholders could be locked into a sale agreement thus protecting the five current landowner’s and Council’s interests.

3. A valuation was prepared on behalf of Council, valuing the proposed road closure as detailed in Attachment 4.

4. By letter dated 15 May 2012, NR Developers Pty Ltd, the developer, sets out the key commercial terms which are considered commercially acceptable. Consequently, it is now necessary to complete the preparation of legally binding contracts reflecting those key commercial terms in order to progress the matter. See Attachment 5.

5. To protect the interests of the current landowners, a meeting has been held between Council’s General Counsel, Council staff and representatives of NR Developers Pty Ltd and their solicitor. Agreement has been broadly reached between Council and NR Developers Pty Ltd with regard to protecting the interests of the five current landowners and Council.

6. NR Developers Pty Ltd and their consultants attended a development application pre-lodgement meeting with Council staff on 4 April 2012 on the basis that NR Developers Pty Ltd could move forward with the finalisation of their plans and various reports required for the development application. Whilst amendments to the plans are required, this action provided Council with a certain level of commitment being shown by NR Developers Pty Ltd.

ISSUES/OPTIONS/CONSEQUENCES

7. The closure and sale of the land allows for a better development envelope through the utilisation of part of a road that is currently only used for access purposes for 5 properties and is a maintenance burden on Council.

CONSULTATION & TIMING

8. Internal consultation with various Council departments has been held in relation to the approved road closure that Council had previously considered at it’s meeting of 29 September 2011. Further consultation has also been held with various Council departments relating to development considerations under Parramatta LEP 2011.

FINANCIAL IMPLICATION FOR COUNCIL

9. Council will receive income from the sale.

Stephen Montgomery

Manager Strategic Assets Management

Attachments:

1 View	Locality Plan	1 Page
2 View	Ward Plan	1 Page
3 View	Plan of Proposed Road Closure	1 Page
4 View	Letter from NR Developers	2 Pages
5	Valuation Report (Confidential)	34 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 11.3

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.3

SUBJECT ParraConnect Advisory Committee

REFERENCE F2011/00898 - D02391803

REPORT OF Group Manager- Corporate

PURPOSE:

To inform Council of the key discussion points of the meeting of the ParraConnect Advisory Committee on 19^th December 2011, 20^th February 2012, 19^th March 2012, 21^st May 2012 and 6^th June 2012.

And to inform Council of the key discussion points of the extra ordinary meeting of the ParraConnect Advisory Committee held on 6th June 2012.

RECOMMENDATION

(a) That the minutes of the ParraConnect Advisory Committee meeting of 19^th December 2011, 20^th February 2012, 19^th March 2012, 21^st May 2012 and 06^th June 2012 be received and noted.

(b) That Council endorse the Parraconnect Advisory Committee carrying the investigation and evaluation of the mechanisms available to ensure the ongoing success and development ParraSync.

(c) That a further a report be submitted by the Parraconnect Advisory Committee to Council on the preferred mechanism, for ParraSync

BACKGROUND

1. Council’s ParraConnect Advisory Committee meets on the third Monday of each month.

Council’s ParraConnect Advisory Committee had an extra ordinary meeting on 6th June 2012.

2. This report provides a summary of the key discussion points of the meetings for Council’s Endorsement. The minutes of the meetings are contained in Attachments 1 to 5.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 19/12/2011

3. The main issues considered at the meeting are outlined below.

a. Ikiosk to confirm in writing the trial proposed outlining its conditions.

b. The committee agreed for Council to develop its Digital footprint strategy by 1^st qrt 2012

c. An update was received and noted on the Mobile Concierge.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 20/01/2012

4. The main issues considered at the meeting are outlined below.

a. Letter received from the Access Advisory Committee.

The committee was made aware about catering for disable people as we develop products and services and agreed that all projects are to be formally of their obligation to comply with the disability requirements, from best practice prospective.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 19/03/2012

5. The main issues considered at the meeting are outlined below.

a. The committee was advised of the name change of Mobile Concierge to Parrasync.

b. The committee was informed that some of the projects that came out of the Smarter City innovation Workshop were progressing in particular the “Sydney Central Business Hub.

ISSUES/OPTIONS/CONSEQUENCES

Meeting 21/05/2012

6. The main issues considered at the meeting are outlined below.

a. The committee discusses the option of the formation of a legal entity for Parrasync, it was agreed that the committee would consider the entity once an outline of the proposed structure is identified and a further discussed that this should occur before the next scheduled meeting, the date proposed is the 6/06/2012.

7. Extra Ordinary Meeting Parraconnect Meeting 6/06/2012

8. The committee came together to discuss what was required to further progress and develop the ParraSync project.

9. The Parrasync project has completed its Pilot phase, during this time the Pilot has met all its KPI’s as set by the NSW State Government.

10. The consortium is now preparing and considering a range of options to roll out Parrasync to the broader community/economy. The fundamental challenge is to determine the participation and funding structure that will ensure ongoing success.

11. The committee agreed that is very desirable to pursue the broader rollout and discuss a range of issues and challenges that needed to be considered. The committee also identified the potential of an income stream back to Council should the rollout be successful.

12. Given that the ParraSync project is somewhat unique the committee suggested that further evaluation and investigation be undertaken to ensure that the most appropriate mechanism be put in place and therefore seek Council endorsement to proceed with this approach to allow for the public roll out of ParraSync thus the recommendation contained in the minutes.

FINANCIAL IMPLICATION FOR COUNCIL

13. No financial implications for Council have been identified to date.

Greg Smith

Group Manager Corporate Services

Attachments:

1 View	Extra Ordinary Meeting Parraconnect Advisory Committee	1 Page
2 View	December Minutes	5 Pages
3 View	February 2012 minutes	6 Pages
4 View	March 2012 minutes	6 Pages
5 View	May 2012 Minutes	5 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 11.4

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.4

SUBJECT Review of Policy for Civic Office Expenses and Facilities

REFERENCE F2005/02435 - D02395126

REPORT OF Executive Support Manager

PURPOSE:

To present to Council for consideration and adoption the revised Civic Office Expenses and Facilities Policy

RECOMMENDATION

(a) That, Council adopt the revised Civic Office Expenses and Facilities Policy shown at Attachment 1

(b) Further, that a copy of the adopted Policy be provided to the Division of Local Government in accordance with Section 253(4) of the Local Government Act, 1993.

BACKGROUND

1. Council resolved at the meeting of 26 March 2012 to adopt changes to the Civic Office Expenses and Facilities Policy and to advertise the proposed changes accordingly.

2. Council’s intention to adopt the Civic Office Expenses and Facilities Policy was advertised in the Parramatta Advertiser and Northern District Times on 25 April, 2 May, 9 May and 16 May, Parramatta Sun on 3 May and 17 May and Council’s website on 26 April in accordance with the provisions of Section 253 of the Local Government Act, 1993 and Council’s resolution of 26 March 2012.

3. Before adopting the Policy, Council is required to consider any submissions made within the advertised time allowed for submissions and make any appropriate changes to the draft Policy (see Section 253(2) of the Local Government Act, 1993).

ISSUES/OPTIONS/CONSEQUENCES

4. Upon adoption by Council, a copy of the Policy will be provided to the Division of Local Government in accordance with Section 253(4) of the Local Government Act, 1993.

5. Following adoption by Council, formatted copies of the Policy will be provided to all Councillors.

CONSULTATION AND TIMING

6. Proposed changes to the Civic Office Expenses and Facilities Policy were tabled and discussed at a Councillor workshop on 06 February 2012. Proposed changes were submitted to Council for consideration on 26 March 2012.

7. Pubic submissions were invited for any comment on the proposed Policy prior to 22 May 2012. No public submissions were received.

Scott Forsdike

Manager Executive Support

Attachments:

1 View

Civic Office Expenses and Facilities Policy

31 Pages

REFERENCE MATERIAL

Council 25 June 2012 Item 11.5

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.5

SUBJECT Making of Rates and Annual Charges 2012

REFERENCE RA/001252 - D02396541

REPORT OF Manager Finance

PURPOSE:

To make the following Rates and Charges 2012/13 in accordance with the adopted 2012/13 Delivery Program

RECOMMENDATION

(a) That Council make the following Rates and Charges for the 2012/13 Rating year using the Land Values with a base date of valuation 01 July 2010

(A) Ordinary Rates

(1) Residential Rates

(i) In the case of all rateable land within the City of Parramatta which is

Categorised as Residential land, an Ordinary Rate of zero point zero zero two six six four six three (0.00266463) in the dollar upon the Land Value. The minimum amount of the rate which shall be payable for the year in respect of any individual parcel of such rateable land shall be five hundred and eighty two dollars and eighty two cents ($582.82).

(2) Business Rates

(i) In the case of all rateable land within the City of Parramatta which is categorised as Business General land (and is not within the subcategories of Business land referred to in (B)(ii) through to and inclusive of (B)(v) below), an Ordinary Rate of zero point zero one two two two zero six six (0.01222066) in the dollar upon the Land Value. The minimum amount of the rate which shall be payable for the year in respect of any individual parcel of such rateable land shall be five hundred and ninety four dollars and seventeen cents ($594.17).

(ii) In the case of all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), because it is within the geographical area which is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as Central Business District Centre of Activity, an Ordinary Rate of zero point zero two one seven zero six nine six (0.02170696) in the dollar upon the Land Value. The minimum amount of the rate which shall be payable for the year in respect of any individual parcel of such rateable land shall be five hundred and ninety four dollars and seventeen cents ($594.17).

(iii) In the case of all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2, because it is within the geographical area which is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as Central Business District Centre of Activity Area No 2, an Ordinary Rate of zero point zero three five seven three eight four one (0.03573841) in the dollar upon the Land Value.

(iv) In the case of all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “ Industrial Centres of Activity” because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville and within the geographical areas which are highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as “Business Industrial Centres of Activity “ inclusive, an Ordinary Rate of zero point zero one three one two two zero four (0.01312204) in the dollar upon the Land Value. The minimum amount of the rate which shall be payable for the year in respect of any individual parcel of such rateable land shall be five hundred and ninety four dollars and seventeen cents ($594.17).

(v) In the case of all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centre of Activity No 2” because it is within the geographical area which is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as Industrial Centre of Activity No 2, an Ordinary Rate of zero point zero one three one two two zero four (0.01312204) in the dollar upon the Land Value.

(2) Special Rates

(i) In the case of all rateable land within the City of Parramatta, a Special Rate, which will be known as Open Space Acquisition & Embellishment Special Rate and which will consist of a base amount of seventeen dollars and eight cents ($17.08) calculated to yield fifty percent (50.00%) of the total revenue of $2,099,776.92 for this Special Rate to which will be added an ad valorem amount which will be calculated at a rate of zero point zero zero zero zero six two seven seven (0.00006277) in the dollar upon the Land Value for all such land, for or towards the acquisition of open space including compulsory acquisition and the purchase of remnant bushland, the embellishment and maintenance of public reserve areas, including passive reserve areas and other areas unsuitable for other recreational pursuits, such works, services, facilities or activities being, in the opinion of Council, of special benefit to the whole of the Parramatta Local Government Area.

(ii) In the case of all rateable land within the City of Parramatta with the exception of all rateable land that is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as Central Business District Centre of Activity and Central Business District Centre of Activity Area No 2 and including land categorised as Residential or Business within that geographical area, a Special Rate, which will be known as Suburban Infrastructure Special Rate and which will consist of a base amount of seven dollars and nine cents ($7.09) calculated to yield twenty five point percent (25.00%) of the total revenue of $1,657,303.81 for this Special Rate to which will be added an ad valorem amount which will be calculated at a rate of zero point zero zero zero zero seven eight two six (0.00007826) in the dollar upon the Land Value for all such land, for or towards new infrastructure and environmental works within the suburbs of the Parramatta Local Government area, such works, services, facilities or activities being, in the opinion of Council, of special benefit to that part of Council’s area.

(iii) In the case of all rateable land within the City of Parramatta that is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as Central Business District Centre of Activity and Central Business District Centre of Activity Area No 2 but excluding land categorised as Residential land within that geographical area, a Special Rate, which will be known as CBD Infrastructure Special Rate and which will consist of an ad valorem amount which will be calculated at a rate of zero point zero zero two zero nine eight four nine (0.00209849) in the dollar upon the Land Value for all such land, for or towards infrastructure improvements within that geographical area, such works, services, facilities or activities being, in the opinion of Council, of special benefit to that part of Council’s area.

(iv) In the case of all rateable land within the City of Parramatta that is highlighted on the map exhibited for inspection during the exhibition of the Draft Operational Plan as the Economic Development Special Rate area with the exception of all properties categorised as Residential within that area, a Special Rate, which will be known as Economic Development Special Rate and which will consist of an ad valorem amount which will be calculated at a rate of zero point zero zero zero

three eight two six two (0.00038262) in the dollar upon the Land Value for all such land, for or towards the implementation of the Regional Environmental Plan within that geographical area, such works, services, facilities or activities being, in the opinion of Council, of special benefit to that part of Council’s area.

B) Annual charges:

(1) Domestic Waste Management Charges

In the case of all rateable land within the City of Parramatta, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with Section 496 of the Local Government Act as follows:

(a) A DWM Charge of three hundred and nineteen dollars and ninety nine cents ($319.99) for:

(i) removal once weekly of the contents of a 140 litre capacity garbage container, and to make a further pro rata charge for each additional service requested; and

(ii) The removal once fortnightly of a 240 litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of eighty six dollars and eighty seven cents ($86.87) for each additional fortnightly recycling service;

(iii) The removal once fortnightly of a 240 litre garden waste bin for all grass clippings, prunings, leaves, woodchip and the like, and to make a further pro rata charge of ninety two dollars and ninety five cents ($92.95) for each additional fortnightly garden waste service;

(b) A DWM Charge of four hundred and eighty two dollars and thirty one cents ($482.31) for:

(i) The removal once weekly of the contents of a 240 litre capacity garbage container, and to make a further pro rata charge for each additional service requested; and

(iv) A DWM Availability Charge of fifty five dollars and twenty cents ($55.20), where a domestic waste service is available to vacant residential land.

(3) Commercial Waste Management Charge

In the case of all rateable land within the City of Parramatta, for which a Commercial Waste Management service is provided or proposed to be provided, an annual charge in accordance with Section 501 of the Local Government Act 1993 as follows:

(a) 140 litre Commercial Waste Management Charge

(i) 1 pick up service per week $327.77

(ii) 2 pick up services per week $655.54

(GST Not Applicable)

(b) 240 litre Commercial Waste Management Charge

(i) 1 pick up service per week $493.91

(ii) 2 pick up services per week $987.82

1 pick up recycling service per fortnight $97.24 (GST Not Applicable)

1 pick up garden waste service per fortnight $97.24 (GST Not Applicable)

(4) Stormwater Management Charges

(a) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty five dollars ($25.00) per assessment.

(b) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment.

(c) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty five dollars ($25.00) per 350 square metres or part thereof capped at two hundred dollars ($200.00).

(d) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty five dollars ($25.00) per 350 square metres or part thereof capped at two hundred dollars ($200.00). This charge is then divided according to the unit entitlements of each lot.

BACKGROUND

Council at its meeting on 28 may 2012 approved the revised delivery program for 2010-14 and the operational plan for 2012-13 and other supporting documents.

In order for Council to levy rate payers into 2012/13 financial year Council is required to approve the making of rates and annual charges report.

Consultation and Timing

Not applicable

Certification

…………………………………………… ……………………

Manager Finance Date

…………………………………………… ……………………

Manager Rates Date

Alistair Cochrane

Manager Finance

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

1 View	Parramatta Traffic Committee Minutes of meeting held on 7 June 2012	15 Pages
2 View	Parramatta Traffic Committee Items for meeting held on 7 June 2012	49 Pages

1 View	Traffic Engineering Advisory Group Minutes of meeting held on 7 June 2012.	3 Pages
2 View	Traffic Engineering Advisory Group Items of meeting held on 7 June 2012	16 Pages