Agenda of Ordinary Council

COUNCIL CHAMBERS

The Lord Mayor Clr Antoine (Tony) Issa, OAM – Woodville Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Geoff King – Acting Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr Lorraine Wearne, Deputy Lord Mayor Lachlan Macquarie Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr John Chedid – Elizabeth Macarthur Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson – Lachlan Macquarie Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott - Elizabeth Macarthur Ward	Clr Paul Garrard - Woodville Ward	Clr Chiang Lim – Arthur Phillip Ward

Staff

GALLERY

Ordinary Council	27 July 2009

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 CONFIRMATION OF MINUTES - Ordinary Council - 22 June 2009, Regulatory Council - 13 July 2009

2 APOLOGIES

3 DECLARATIONS OF INTEREST

4 Minutes of Lord Mayor

5 Public Forum

6 PETITIONS

7 Rescission Motions

7.1 Section 82A Review - 15 Virginia Street Rosehill

8 COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

9 Regulatory Reports

9.1 Section 82A Review - 356 Church Street Parramatta (Lot B DP 154618) (Arthur Phillip Ward)

10 City Development

10.1 Classification of 40 Cowper Street, Granville to Operational

10.2 Minutes of the Heritage Advisory Committee

10.3 Controls for sex services and restricted premises

11 Roads Paths Access and Flood Mitigation

11.1 Bicycle Hire in the Parramatta City Centre

11.2 Parramatta Cycleways Advisory Committee

12 Culture and Leisure

12.1 Appointment of Representatives to Riverside Theatres Advisory Board

13 City Leadership and Management

13.1 Investment Policy and Strategy

13.2 Investments Report for May 2009

13.3 2009 Local Government Association (LGA) Conference - Tamworth, NSW - 24-28 October 2009

13.4 10th International Cities Town Centres (ICTC) & Communities Society Conference 'Cities in Transition' held at Deakin University Waterfront Campus, Geelong, Victoria - 27-30 October 2009

13.5 12th International Riversymposium 21-24 September 2009 Brisbane Convention & Exhibition Centre

13.6 Global Civic Friendship Memorandum of Understanding

13.7 Voluntary Pensioner Rebate Policy

14 Notices of Motion

14.1 Smoke Free Areas

14.2 Celebrating Christmas by Parramatta City Council Daycare Centres

15 DECISIONS FROM CLOSED SESSION

16 Closed Session

16.1 Tender 11/2009 - Supply and Delivery of Exposed Aggregate Concrete Pavers

This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.2 Civic Place: Governance Plan

16.3 Tender 14/2009 Part 1 - Construction of Extension to Existing Boat Ramp and Part 2 - Easy Access Ramp, Gangway & Pontoons, Wharf Road, Ermington.

16.4 Tender 26/2008 - Management and Operation of Caroline Chisholm and Timbergetters Reserves Tennis Facilities

17 QUESTION TIME

Ordinary Council 27 July 2009

Item 9.1

REGULATORY

ITEM NUMBER 9.1

SUBJECT Section 82A Review - 356 Church Street Parramatta (Lot B DP 154618) (Arthur Phillip Ward)

DESCRIPTION Demolition of the heritage listed hall, restoration of the heritage listed St Peter's Church and use as a restaurant, construction of a 13 storey hotel with basement car parking for 20 vehicles.

REFERENCE DA/466/2008 - Submitted 17 September 2008

APPLICANT/S Southern Cross Enterprise Group Pty Ltd

OWNERS Southern Cross Enterprise Group Pty Ltd

REPORT OF Manager Development Services

REASON FOR REPORT to council: Section 82A Review

EXECUTIVE SUMMARY:

1. This Section 82A Review application seeks Council’s reconsideration of the previous refusal to grant consent for the demolition of the heritage listed hall, restoration of the heritage listed St Peter’s Church and use as a restaurant, and construction of a 13 storey hotel with basement car parking for 20 vehicles. The original Development Application (DA/466/2008) was refused on 4 September 2008 under delegated authority for a number of reasons including loss of a heritage item, non compliance with the height controls of the City Centre LEP, unacceptable impacts on historic view corridors due to the proposed building height, non compliances with street setbacks, issues raised by objectors and the public interest.

2. Following the lodgement of the Section 82A Review application the applicant has amended the application in an attempt to address some of the issues that were identified in Council’s refusal of the application. In particular the following amendments have been made:

· Reduced height of new hotel building from 49.57 metres to 42

metres;

· Reduced FSR of development from 4:1 to 3.62:1;

· Redesigned the internal layout of the new building;

· Reduced the number of off-street car parking spaces from 54 to 20;

· A Conservation Management Plan has been submitted;

· An Economic Analysis justifying a variation to the height control based on costs associated with the conservation of the heritage listed church building has been submitted;

· A written response has been submitted to Council’s Heritage

Advisor;

· A written response has been submitted to Council’s Traffic

Engineers;

· The number of patrons proposed for the restaurant in St Peters

Church has been reduced from 300 to 220;

· The number of patrons proposed for the bar of the hotel has been

reduced from 300 to 150.

Some of the amendments and/or additional information that have been submitted address some of the previous issues raised. It is also noted that since the original determination of the application council staff have obtained legal advice that confirms that clause 35(9) of the City Centre LEP 2007 (heritage conservation incentive) provides a mechanism to approve a development application which exceeds the height limit prescribed in clause 21 by more than 10% in the absence of an architectural design competition.

3. Key to the determination of whether the proposed development is appropriate for the site is the question of whether the demolition of the heritage listed hall is appropriate; and whether there is merit in permitting a new building on the site that exceeds the height control prescribed in the City Centre LEP by 18 metres. These are fundamental planning and heritage policy issues.

4. Heritage - Both of the existing structures located on the site (Hall and Church) are individually listed items of environmental heritage in schedule 5 of the City Centre LEP 2007. Schedule 5 identifies their significance as ‘state significance’. The NSW Heritage Office in comments on the subject application indicate that the hall itself has not been identified as having a high level of significance and has been extensively modified.

5. The view of the NSW Heritage office appears to be at odds with the listing in the City Centre LEP and the view of Council’s Heritage Advisor who’s opinion is that the hall is important to the heritage value of Parramatta and should be retained. It is also the opinion of Council’s Heritage Advisor that the proposed 42 metre building will have an adverse impact on the curtilage of St Peters Church building. The detailed comments of the heritage experts are in the attached section 79C assessment report.

6. Height - Clause 21 of the City Centre LEP 2007 prescribes that the maximum height permitted for development on the subject site is 24 metres. The proposed building has a height of 42 metres. This represents an 18 metre or 75% variation to the LEP height control.

7. It is the opinion of both planning officers and urban design officers that the new building demonstrates a high standard of architectural design and it is clear that the architects have paid considerable attention to the architectural detailing of the building and the selection of materials. Council’s urban designer also felt that the building was a good example of a small footprint building.

8. However it is considered that construction of a building on the site with a height of 42 metres is contrary to the objectives of the height controls in the LEP. It is considered that the additional height will result in shadow impacts on adjoining properties far greater than a compliant development would; the additional height results in unacceptable impacts on historic view corridors and other historic items within the ‘Church Street North Special Area’. It is also considered that the additional height will impact adversely on the future built form and skyline of the Parramatta City Centre due to the significant variation to the height standard proposed in this application.

9. A total of ten submissions have been received in response objecting to this application.

10. For the reasons outlined in Attachment 1, it is recommended that Council uphold its previous decision and refuse to grant consent to the Section 82A Review application.

RECOMMENDATION

That Council as the consent authority uphold its previous decision and refuse to grant consent to DA/466/2008 for the demolition of the heritage listed hall, restoration of the heritage listed St Peter’s Church and use as a restaurant, construction of a 13 storey hotel with basement car parking for 20 vehicles for the following reasons:

Aims and Objectives of City Centre LEP 2007

1. The development is contrary to the requirements of Clause 2 – ‘Aims of Plan’ of Parramatta City Centre LEP 2007. The demolition of a heritage listed building and the construction of a building of excessive height is contrary to aim (h) and aim (j). The development is also contrary to the objectives of the B4 Mixed Use zone in that it would not protect and enhance the unique qualities and character of special areas with the Parramatta City Centre.

Height & Design

2. The development is contrary to the requirements of Clause 21 – Height of Buildings of Parramatta City Centre LEP 2007. The development will compromise solar access to streets and nearby buildings, the height of the building does not have adequate regard to heritage sites, the development does not provide a high quality urban form for the northern and eastern elevations, the site is not appropriate for taller development, the development negatively impacts on historic views and the future built form and skyline of the Parramatta city centre

3. The development is contrary to the requirements of Clause 22B – Design Excellence of Parramatta City Centre LEP 2007. The development fails to appropriately address heritage issues, streetscape constraints, the principles of ecologically sustainable development, and the scale of the tower is excessive and incompatible with the future urban form of the area.

4. The development is contrary to the requirements of Clause 22D - Building Separation of Parramatta City Centre LEP 2007. The development fails to provide a minimum side and rear setback for that part of the building above 36m in height and a written request for the variation of this development standard was not been submitted with the application.

5. The development is contrary to the requirements of Clause 22E – Ecologically sustainable development of Parramatta City Centre LEP 2007. The development fails to adequately address the following principles of Ecologically sustainable development; (a) greenhouse gas reduction, (f) energy efficiency and energy conservation, (b) embodied energy in materials and building processes, (c) building design and orientation, (d) passive solar design and day lighting, and (g) water conservation and water reuse.

6. The development is contrary to the requirements of part 2.1 - Building to street alignments and street setbacks of Parramatta City Centre DCP 2007 as the street setback of the development is not consistent with the existing street setback of the church hall.

7. The development is contrary to the requirements of part 2.2 - Street Frontage Heights of Parramatta City Centre DCP 2007 as the scale of the building is excessive in comparison to likely future development, the form of the building is inconsistent with the likely future form of development within the street block and the development would compromise solar access to the street.

8. The development is contrary to the requirements of part 3.8 - Building Exteriors of Parramatta City Centre DCP 2007 in that height of the building and the streetscape presentation of the eastern and northern elevations is unacceptable.

Heritage

9. The development is contrary to the requirements of Clause 22G – Special Areas of Parramatta City Centre LEP 2007. The development is not compatible with the character and significance of the Church Street North Special Area and the Prince Alfred Park Special area and would not reinforce the specific attributes and qualities of the built form of the Church Street North Special Area.

10. The development is contrary to the requirements of Clause 35 (heritage conservation) and 35A (historic view corridors) of Parramatta City Centre LEP 2007 as the development seeks approval for the demolition of a heritage item and would have a negative impact on the heritage significance of St Peter’s Church and historic view corridors.

11. The development is contrary to the requirements of part 7.1 - Controls for heritage and Special Uses of Parramatta City Centre DCP 2007 as the scale of the development is excessive and inadequate cartilage has been provided to St Peter’s Church. The development is also contrary to the requirements of part 7.3 - Special Area Controls of Parramatta City Centre DCP 2007 as the scale of the development would have a negative impact on the character of the Church Street North Special Area and the heritage character of Prince Alfred Park.

Documentation

12. The development does not satisfy the requirements of Clause 24 – Exceptions to Development Standards as a formal request to vary the Building Separation development standards of the Parramatta City Centre DCP was not submitted with the application.

13. The development is contrary to the requirements of Clause 33B – Acid Sulfate soils of Parramatta City Centre LEP 2007 as the site is located within 150m of class 1 land, incorporates excavation to a depth of at least 5m AHD and neither an acid sulphate soils management plan or preliminary assessment of the proposed works were submitted with the development application.

14. The development is contrary to the requirements of part 5.1 - Energy Efficiency and Conservation and Part 5.2 Integrated Water Cycle Management of Parramatta City Centre DCP 2007 as the development does not incorporate rainwater harvesting and re-use features and information demonstrating energy efficiency equivalent to a 4 star ABGR or NABERS rating was not submitted with the application.

Public Interest

15. That granting consent to this proposal would not be in the public interest and would create an undesirable precedent, particularly in relation to it being the demolition of a heritage item worthy of retention and the excessive height of the proposed hotel.

Jonathan Goodwill

Senior Development Assessment Officer

Attachments:

1View	Section 79C Assessment Report	47 Pages
2View	Numerical Compliance Table	1 Page
3View	Plans and Elevations	5 Pages
4	Locality Map	1 Page

Ordinary Council 27 July 2009

Item 10.1

CITY DEVELOPMENT

ITEM NUMBER 10.1

SUBJECT Classification of 40 Cowper Street, Granville to Operational

REFERENCE F2008/03904 - D01242683

REPORT OF Property Development Advisor

PURPOSE:

This report is required to seek a resolution of Council to classify the recently acquired property at 40 Cowper Street, Granville as Operational under the Local Government Act 1993

RECOMMENDATION

That Lot 1 in Deposited Plan 998449, being 40 Cowper Street, Granville, be classified as Operational land pursuant to Sections 31 and 34 of the Local Government Act 1993

BACKGROUND

1. This report follows an earlier report to Council at the Ordinary Meeting of 23 March 2009. In this report a recommendation was made to Council to approve the acquisition of 40 Cowper Street, Granville due to the strategic importance of the property. The property adjoins the Council car park at Cowper Street and the acquisition gives Council ownership to the corner of Rowell and Cowper Streets.

2. On 23 March, 2009 Council resolved

“That action be taken to acquire 40 Cowper Street, Granville more formally known as Lot 1 in Deposited Plan 998449.”

3. Contracts were exchanged in this matter on 1 June, 2009.

4. Section 31 of the Local Government Act 1993, applies to the classification of land acquired after 1 July, 1993. In particular Section 31(2) of the Act states that Council may, before it acquires the land or within 3 months after acquisition, resolve that the land be classified as community land or operational land.

5. Further, Section 31(2A) states that land acquired by Council that is not classified under subsection 2 is, at the end of the 3 month period referred to above, taken to have been classified under a local environmental plan as community land.

6. Until the land is classified Council may not change the use of the land from that immediately before the acquisition nor dispose of any interest in the land.

7. As the use of the land will be for car parking in the short term and for development in the long term the appropriate classification is operational.

8. Under Section 31 and 34 of the Local Government Act 1993 a Public Notice is required to be published locally to inform the public that Council proposes to pass a resolution to classify the land operational. Interested parties are invited to make submissions within 28 days of the publication of the notice.

9. The Public Notice was published on 17 June, 2009. At the time of writing this report there have been no submissions.

ISSUES/OPTIONS/CONSEQUENCES

10. If the resolution is not passed by Council the land will default to a community classification which will adversely affect the ongoing use of the land.

11. Failure to classify the land at this opportunity will require a reclassification under an LEP process, which is lengthy, time consuming and requires public hearings.

CONSULTATION & TIMING

12. Consultation has taken place with Land Use and Transport Planning, Granville Place Manager and the Executive Management Team.

FINANCIAL IMPLICATION FOR COUNCIL

13. In the short term there will be expenditure for further Heritage Reports and then demolition of the building to incorporate the land with the adjoining car park.

14. The land is subject to rezoning to B4 with increases in height and floor space in the Draft LEP 2008 which will have strong positive implications for the value of Council land once the LEP is gazetted.

Graeme Bleus

Property Development Advisor

Attachments:

1View

Location Map

1 Page

Ordinary Council 27 July 2009

Item 10.2

CITY DEVELOPMENT

ITEM NUMBER 10.2

SUBJECT Minutes of the Heritage Advisory Committee

REFERENCE F2005/01945 - D01252624

REPORT OF Project Officer

PURPOSE:

To inform Council of the key discussion points of the meeting of the Heritage Advisory Committee on 17 June 2009.

RECOMMENDATION

(a) That the minutes of the Heritage Advisory Committee meeting of 17 June 2009 be received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

BACKGROUND

1 Council’s Heritage Advisory Committee meets every two months and comprises 10 members.

2. Council’s Heritage Advisory Committee met on 17 June 2009. This report provides a summary of the key discussion points of that meeting for Council’s information and consideration.

MAIN DISCUSSION POINTS

3. The main issues considered at the meeting are outlined below.

a) It was advised (item 34/09) that the NSW Government has completed its response to the review of the Heritage act. A bill amending the act has now been introduced providing for changes in membership of the Heritage Council and listing processes. In relation to State Heritage items, listing is required to satisfy more than one criterion and weight will be given to economic viability and hardship. For both state and local items, consultation with property owners must occur where there is a proposal to list premises.

b) The committee supported (item 35/09) Council’s intention to include an additional heritage related information on its Web site but requested that, in view of the importance of heritage in Parramatta, that a heritage link be provided on Council's home page. Whilst such a link would be desirable it would be contrary to the protocols for Council’s website. However, it is proposed to provide a link to heritage under the major heading of Development which will ensure reasonable access to heritage information.

c) A new walking map (item 36/09) which will assist in navigating heritage items in the city centre was distributed to Committee members for comment. The need for the inclusion of additional points of interest along George Street was raised along with other suggestions to improve readability. These comments will be passed on to the wayfinding specialist for consideration.

d) The Committee recommended that funds from Council's Local Heritage Fund in the amount of $2000 each be granted to applications for works undertaken at 59 Ross St, Parramatta and 98 Harris St, Harris Park.

e) In response to an update given (item 39/09) on the digitising of Council's records the committee made a number of suggestions on this work including providing access on Council's website, the placement of early valuations (1915) on flicker, placement of a link in the National Archives and on ‘Picman’ and the inclusion of information on ward names and also on voters lists.

FINANCIAL IMPLICATIONS FOR COUNCIL

4. There are no requests for additional expenditure arising from this meeting.

Paul Kennedy Sue Stewart

Project Officer Land Use Planning Senior Project Officer Land Use Planning

Attachments:

1View

Minutes of the Heritage Advisory Committee meeting on 17 June 2009

8 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 10.3

CITY DEVELOPMENT

ITEM NUMBER 10.3

SUBJECT Controls for sex services and restricted premises

REFERENCE F2009/01146 - D01252696

REPORT OF Project Officer

PURPOSE:

To seek a resolution from Council giving effect to the proposed provisions for sex services and restricted premises by preparing a draft DCP for such premises.

RECOMMENDATION

(a) That Council resolve to prepare and place on public exhibition for 28 days a draft development control plan (DCP) for sex services and restricted premises, outlined in Attachment 1.

(b) That this draft DCP replace Council’s current ‘Regulation of Brothels’ DCP and supplement the Parramatta City Centre DCP provisions for sex services premises; such that the draft DCP applies to all land in the Parramatta LGA.

BACKGROUND

1. As part of the work in preparing the comprehensive draft Parramatta DCP, provisions have been prepared (Attachment 1) regulating sex services and restricted premises. These were discussed at a Councillor workshop on 29 June 2009.

2. At the workshop it was suggested that the draft sex services and restricted premises provisions should be considered for implementation as Council policy prior to the adoption of the comprehensive draft Parramatta DCP, which cannot be finalised until the draft Parramatta LEP is more certain.

3. The draft provisions are consistent with the locational restrictions of Parramatta LEP 2001, SREP 28, draft Parramatta Local Environmental Plan, the existing Parramatta City Council Regulation of Brothels DCP and the Parramatta City Centre LEP & DCP provisions for sex services premises. The provisions have also taken into consideration the City of Sydney Brothels DCP, the guidelines prepared by the Sex Services Premises Planning Advisory Panel and have been prepared in consultation with Council staff including land use planning, development assessment, compliance and the crime and corruption strategic analyst.

4 The draft DCP provisions address information to be submitted with development applications, plans of management to control the operation of premises and also planning controls covering location, design of premises, parking, hours of operation, scale of operations, advertising signs, health and safety and security.

5. At the workshop, there were some additional matters that Councillors wanted staff to further consider. These matters and the manner in which they have been addressed in Attachment 1 is indicated below:

i. Is there sufficient reference to public interest principles? The DCP objectives and the controls, together with the LEP provisions incorporate public interest principles both intrinsically and also specifically in a number of the stated objectives in sections 5.6 and 5.6.4. The provisions limit sex services and restricted premises to locations where they minimise offence to the community and many of the design controls are intended to limit the ‘presence’ and public awareness of these premises.

ii. Specify a maximum number of sex services workers. The Design Standard for ‘Scale of Operation’ has been amended to include a limit of 8 sex workers.

iii. Include a reference to the measurement by radial distances of separation requirements. This reference has been added to the ‘Location’ controls.

iv. Ensure that operations meet best practice health standards. The Objective 01 in ‘Health and Building Matters’ has been amended accordingly.

v. Obtain the opinions of NSW Police in assessing proposals and incorporate the inter-agency approach of control to minimise crime. The note at the end of 5.6.2 has been amended to reflect these requests.

ISSUES

6. In order to give effect to the proposed DCP provisions for sex services and restricted premises ahead of the comprehensive Parramatta DCP it is considered that these provisions should be incorporated in a separate DCP. It is recommended that Council prepare draft DCP based on Attachment 1 and place it on public exhibition for a minimum of 28 days, following which submissions will be considered and reported to Council for adoption of the DCP. The DCP will have final effect once a notice is published in the local newspapers.

7. This action will have a number of benefits:

i. Council’s adoption of the draft provisions for sex services and restricted premises will provide an updated policy position in considering development applications for such activities.

ii. Community consultation will occur before Council's position on the controls and guidelines for sex services and restricted premises is finalised.

iii. Once adopted as a DCP the provisions will have legal effect in the assessment of development applications for sex services and restricted premises.

8. The draft DCP will provide supplementary controls to those in the City Centre DCP and be applied to all land in the Parramatta LGA.

Paul Kennedy Sue Stewart

Project Officer Land Use Planning Senior Project Officer Land Use Planning

Attachments:

1View

Daft Development Control Plan for Sex Services and Restricted Premises

10 Pages

REFERENCE MATERIAL

None.

Ordinary Council 27 July 2009

Item 11.1

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 11.1

SUBJECT Bicycle Hire in the Parramatta City Centre

REFERENCE F2005/02301 - D01252821

REPORT OF Project Officer

PURPOSE:

To inform Council of the different models of cycle hire including the desirable conditions required to promote a successful scheme

RECOMMENDATION

(a) That Council continue to improve cycle facilities in the city centre to a high standard to provide a safe environment for cyclists. Until this time a cycle hire scheme should not be implemented in the city centre.

(b) That Council consider committing $50,000 in future budget allocations for cycleway maintenance.

BACKGROUND

1. This report is in response to a Lord Mayoral minute of 15 December 2008 that requested that a report be prepared on the feasibility of a bicycle hire or lending service in Parramatta CBD

2. A bicycle hire system provides bicycles that can be hired for use by the public for short periods of time as a transport option that complement existing transport choices. To ensure success, the bicycle system should offer safe and comfortable bicycles in a secure and affordable manner, in convenient locations and be supported by quality cycle infrastructure.

3. A bicycle hire system offers the community a sustainable and healthy transport option as alternative to car use. It can also facilitate tourism and become a tourist attraction itself. This report describes the different types of cyclists, the necessary cycle infrastructure needed and the different forms of bicycle hire system which could be considered.

COUNCIL POLICIES

4. Council’s strategic direction identifies the need to provide opportunities for cycling. A cycle hire scheme fits within these strategies. The 2009 Parramatta Bike Plan recognises the health and environmental benefits of cycling as both a mode of transport and for physical activity.

5. Sustainable transport, including cycling, is part of Council’s long term vision to manage congestion within the city as the population grows. The City Centre Plan (2007) sets out a 25 year vision for 30,000 new jobs in the Parramatta City Centre by 2031 and an additional 20 000 residents.

6. Parramatta City Council’s Twenty25 Strategy (2006) deals specifically with the importance of providing bicycle facilities with Destination 6 stating, “People and places are linked by sustainable transport and communication networks”. The specific strategies for the future are to “increase the number of people walking and cycling particularly journeys within the neighbourhood” and also to “manage road congestion and safety while reducing the reliance on car use as a primary means of transport”.

ISSUES/OPTIONS/CONSEQUENCES

Infrastructure needed (network)

7. A key element in considering a bicycle hire system is the provision of cycle infrastructure within and around Parramatta city centre. It is predicted that a significant proportion of bicycle hire users are likely to be cyclists who will need to be supported by comprehensive cycle infrastructure including high quality off road facilities to avoid interaction with traffic.

8. Currently the Parramatta City Centre does not support cycling. There are some shared paths along the foreshore of the River. In addition there are several signed on-street cycle routes to and through the city centre as well as a small amount of cycle parking. A significant proportion of streets within the city centre are multiple lanes and generally heavily trafficked during peak times. The speed limit is generally 50kph with some small sections of 40kph and 60kph. Also one-way streets are do not create cycle friendly conditions.

9. A Bicycle hire system should not be introduced until such a time that it is considered that the cycle infrastructure within the city centre is sufficient to support a bicycle hire scheme. This can be tested through consultation including the use of the Residents Panel, undertaking cycle counts and in consultation with the Cycleway Advisory Committee.

Types of Bicycle Hire Systems

10. There are broadly five modes of Bicycle Hire including cycle centres, European on-street schemes, those run by local authorities such as Local Government and commercial bike hire provided by private providers.

Myfanwy Lawrence

Project Officer – Transport Planning

Land Use & Transport Planning

Attachments:

1View	Summary of the different models of cycle hire	1 Page
2View	Bicycle Hire in the Parramatta City Centre	7 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 11.2

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 11.2

SUBJECT Parramatta Cycleways Advisory Committee

REFERENCE F2004/07952 - D01252911

REPORT OF Project Officer

PURPOSE:

To inform Council of the Minutes of the last Parramatta Cycleway Advisory Committee meeting held on the 26 May 2009

RECOMMENDATION

That Council receives and notes the minutes of the Parramatta Cycleway Advisory Committee of 26 May 2009.

BACKGROUND

1. Parramatta City Council’s Cycleway Committee meets every second month. The Committee currently comprises ten members representing various cycling interests.

2. The Committee met on the 26 May 2009. (Attachment 1).

MAIN DISCUSSION POINTS

3. The Committee Members were given a briefing on the present status with the cycle way projects being constructed under the 2008/09 capital works program.

4. The Committee Members were given an outline of the planned new cycle way projects to be constructed under the 2009/10 capital works program.

5. The Committee was also updated on the 5 projects applied for by Council as part of the Federal Government Jobs Funding.

6. The Committee was informed of the upcoming EOI process for all advisory committees. This was the last committee meeting before EOI process began.

Myfanwy Lawrence

Project Officer - Transport Planning

Land Use & Transport Planning

Attachments:

1View

Minutes of the Parramatta Cycleways Committee 26 May 2008

3 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 12.1

CULTURE AND LEISURE

ITEM NUMBER 12.1

SUBJECT Appointment of Representatives to Riverside Theatres Advisory Board

REFERENCE F2007/00388 - D01248703

REPORT OF Director Riverside Theatre

PURPOSE:

To seek Council approval for the appointment of community representatives to the fourth Riverside Theatres Advisory Board.

RECOMMENDATION

a) That, in recognition of exceptional past contributions to the success and growth of Riverside, Mr Peter Stewart (Management, Financial, Legal & Marketing) be reappointed a member of the Riverside Theatres Advisory Board for a fourth, two year term commencing 1 August 2009;

b) That Mr Jeremy Wright (Arts Experience, Management, Financial, Legal and Marketing) be reappointed a member of the Riverside Theatres Advisory Board for a third, two year term, commencing 1 August 2009;

c) That the following persons be reappointed members of the Riverside Theatres Advisory Board for a second, two year term, commencing 1 August 2009:

i. Mr Justin Ankus (Music & Arts Experience)

ii. Mr John Cox (Community)

iii. Mr David Low (Management, Financial, Legal & Marketing)

iv. Ms Julianne May (Community)

v. Ms Jane Witter (Community)

d) That Mr Owen Eckford (Management, Financial, Legal & Marketing) be appointed a member of the Riverside Theatres Advisory Board for a first, two year term, commencing 1 August 2009;

e) Further that Father Arthur Bridge, who has completed his third and final term of appointment, be thanked for his contribution to the Theatres whilst a member of the Riverside Theatres Advisory Board.

BACKGROUND

1. In April 2001, Council resolved to appoint an Advisory Board to Riverside Theatres under S.355 of the Local Government Act 1993. Three Boards have been formed since that time and this report seeks to establish membership of a fourth Board.

2. The Committee consists of a small “Board” that makes recommendations to Council in setting the strategic direction for the successful operation of Riverside Theatres.

3. The Committee provides Riverside Theatres’ management and Council with advice for example on –

a. The raising of external funds from State and Federal Government and the Private Sector;

b. The Theatres’ business plans, annual budgets, revenue and expenditure programs, and;

c. The Theatres’ annual program of activities including community and professional usage.

4. Members of the Advisory Committee includes:

a. Three (3) Parramatta City Councillors;

b. CEO Parramatta City Council or nominee;

c. Two (2) members with Theatre and Arts experience;

d. Three (3) members with management, financial, legal and marketing expertise;

e. Three (3) community representatives.

5. Expressions of interest for memberships of the Board are sought through public advertisement.

6. Membership of the Advisory Board is set for a period of two years, and members may be appointed for up to three consecutive terms.

7. The Chair is elected by the Board and shall not be a Councillor or Council staff member. The Chair shall be elected for a two year term.

8. The Theatres’ Director is the Board’s Executive Officer.

THIRD ADVISORY BOARD

9. The third Riverside Advisory Board consisted of the following community members:

a. Mr Justin Ankus (Music & Arts experience)

b. Father Arthur Bridge (Theatre & Arts experience)

c. Mr John Cox (Community)

d. Mr David Low (Management, Financial, Legal & Marketing)

e. Ms Julianne May (Community)

f. Mr Peter Stewart (Management, Financial, Legal & Marketing)

g. Ms Jane Witter (Community)

h. Mr Jeremy Wright (Management, Financial, Legal & Marketing)

10. Following the September 2008 Local Government elections, Council resolved to increase Councillor membership of the Advisory Board to three and appointed the following Councillors to the Board:

a. Councillor Scott Lloyd

b. Councillor Michael McDermott

c. Councillor Andrew Wilson

11. Ms Sue Coleman (Group Manager City Services) was appointed as the nominee of Council’s CEO’s, Dr Robert Lang.

EXPRESSION OF INTEREST

12. Advertisements were placed in the local papers during April/May 2009 seeking expressions of interest from the community for positions on the Advisory Board.

13. Expressions of interest were received from six members of the third Advisory Board. No additional expressions were received.

14. The principle criteria for selecting an Advisory Board member are that a member has an interest and/or expertise in the performing arts and/or an expertise in business, management, finance, marketing or the law. As well, how a Board member could contribute to the cultural life of Parramatta and Western Sydney and to the development of Parramatta as a city are also considered. Finally, consideration is also given to maintaining Board continuity while at the same time introducing new members.

15. The interest of Mr Owen Eckford (until recently CEO of Comfort DelGro Cabcharge that owns and operates Westbus and Charterplus) was sought in regard to being appointed to the Advisory Board. Mr Eckford recently met informally with Councillors Michael McDermott and Andrew Wilson along with Ms Sue Coleman and Mr Robert Love to discuss Riverside Theatres and the role of the Advisory Board. Mr Eckford confirmed his interest in joining the Advisory Board.

16. Mr Peter Stewart has served three consecutive terms on the Advisory Board and has acted as Chairperson throughout the period. His contribution has been considerable and critical in a number of areas, but particularly in securing sponsors.

Council has previously considered that membership of the Advisory Board would be limited to a maximum of three consecutive terms. The Councillors on the Advisory Board consider that the Theatres would continue to benefit, however, if Council were to appoint Mr Stewart for a fourth term. This view is supported by Ms Sue Coleman and Mr Robert Love.

Mr Steward has indicated that he would accept appointment for another term.

17.
Father Arthur Bridge has completed three consecutive terms as a member of the Advisory Board and has recently taken on a number of new challenges. He has been a valued member of the Board of many years and it is recommended he be thanked for his contribution to the Theatres.

FINANCIAL IMPLICATIONS

18. There are no financial implications to Council

Robert Love

Director Riverside Theatres

Attachments:

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.1

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.1

SUBJECT Investment Policy and Strategy

REFERENCE F2004/07423 - D01224944

REPORT OF Manager - Finance

PURPOSE:

To seek Council’s adoption of the updated and combined Investment Policy and Strategy document which will replace the current policy adopted in December 2007. Amendments have been necessary following legislative changes and advice from the Department of Local Government (DLG) following the global financial markets’ crisis.

RECOMMENDATION

(a) That Council receive and note the Manager Finance’s report.

(b) Further, that the revised Investment Policy as attached to this report, be adopted.

BACKGROUND

1. Council’s current Investment Policy was last reviewed and adopted in December 2007, after a comprehensive review by staff and Council’s investment advisors.

2. The attached Investment Policy Statement has been prepared in consultation with our independent investment advisor (CPG Research & Advisory previously known as Grove). It replaces the previous Policy adopted by Council and consolidates both our Investment Policy and Strategy in the one document.

3. In May 2009, the NSW Department of Local Government circulated (draft) guidelines for Investment Policy. The document you have before you has been drafted in accordance with this circular.

4. The guidelines restrict the type of investments that Council may hold. The ability to place new investments in products with specific credit ratings has been removed. The new Order provides that investments authorised by the 2005 Order but which do not comply with the new Order can be “grandfathered”. Council is not required to divest itself of these investments but has been advised by the Department of Local Government that when considering selling these investments it exercise due care and diligence. The Department of Local Government has advised the current restrictions will be reviewed after 31 December 2009.

5. The current Policy has been updated to reflect a number of changes that have occurred in the market, requirements as per the Ministers Order and the list of approved investment products.

6. The document has also been developed to assist Council manage the inherent risks associated with investment and provides a framework that can be regularly reported against to satisfy Council that its investment portfolio is being invested in accordance with its policy.

7. Generally Council is now restricted to investments with authorised deposit taking institutions (ADI’s) which are determined by Commonwealth legislation and designated as such by the Australian Prudential Regulation Authority (APRA). The only new managed fund investment option available is through NSW Treasury. A full list of authorized investments can be found on page 8 of the policy document.

8. The Policy has been updated to reflect all regulatory requirements of Council. The document is broken down into two major components, namely:

· Investment Policy, which has been drafted to closely follow the sample investment policy provided in the DLG’s guidance note.

· Investment Strategy, which details how Council intends to implement its Investment Policy and satisfy itself that investments are made in accordance with its Policy.

9. The document outlines four major areas of risk mitigation and investment. In practical terms, these guidelines will assist Council staff on a day to day basis to manage the investment portfolio and not exceed any limit boundaries within the following categories.

· Credit Quality and Counterparty Exposure

· Term to Maturity

· Asset Class

· Investment Performance and income targets

10. Council’s investment advisor will also provide a quarterly report that will confirm the portfolio composition against the agreed policy weightings.

ISSUES/OPTIONS/CONSEQUENCES

11. As a consequence of the Ministerial Order, Councils must adopt a very conservative approach to investing and has a very limited range of investment opportunities. As in all investments, risk is measured against return, it is therefore expected that future returns will also be somewhat conservative given the low risk profile.

CONSULTATION & TIMING

12. The attached Investment Policy Statement has been prepared in consultation with our independent investment advisor (CPG Research & Advisory).

Jenny Fett

Manager Finance

Attachments:

1View

Investment Policy Statement

24 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.2

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.2

SUBJECT Investments Report for May 2009

REFERENCE F2009/00971 - D01235741

REPORT OF Manager - Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of May 2009.

RECOMMENDATION

That Council receives and notes the investments report for May 2009.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. Council’s investment portfolio stood at $81.9 Million as at 31st May 2009. (Previous month $81.3 Million) The weighted average portfolio held for May 2009 was $79.4 Million (Previous month $82.5 million) (Refer attachment 1).

4. Council invests directly with Local Government Financial Services (LGFS), various term deposit providers and with funds managers utilising the services of CPG Research & Advisory. There are also investments with the Commonwealth Bank for loan offset funds.

5. The average interest rate on Council’s investments for the month compared to the Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.87% 10.42%

Funds Managers 1.17% 14.09%

Bank Bill Index 0.25% 3.00%

NB: Annualised rates are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

6. After allowing for Council’s loan offsets and at call funds, Council recorded an annualised return of 10.42% for the month of May for its total investment portfolio. The return recorded by Council was considerably above the Bank Bill Index of 3.00%. Fund managers recorded an annualised rate of 14.09%.

7. The amount of funds invested at the end of May increased from the previous month by $600K. This minor increase was due to the inflow of May Rates receipts.

8. Council’s favourable return versus the Bank Bill Index for May 2009 can mostly be attributed to the outstanding performance of certain managed funds. The CFS Global Fund continued to recover and recorded an annualised return of 77.66% for the month of May. T-Corp and the BT Institutional enhanced fund also recorded returns of 9.20% and 11.59% respectively.

9. Council currently has approximately 82% of the overall portfolio invested in Term deposits, Cash at call and other fixed return products. Councils Term deposits are generally held for 90 days and are locked in at interest rates ranging from 4.00% to 4.40%.

10. The Managed funds recovery that has taken place in the last 2 months has resulted in Council far exceeding interest income expectations.

Interest Income as at May 2009 is approximately $1M ahead of the May year to date budget. Council’s decision to hold managed funds as well as place all new monies in short term deposits has resulted in a year to date weighted return of 3.82%. This is a major achievement during a volatile period when many council’s and other organisations have recorded major losses. It is however important to note that Council will still fall well below the original investment interest budget which was $4.1M.

11. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

12. The Certificate of Investments for May 2009 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of May 2009 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

13. There is no standard report attachment - detailed submission - attached to this report.

Jenny Fett

Finance Manager

Attachments:

1View	Investments & Loans - Performance	1 Page
2View	Summary of Investments Portfolio	2 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.3

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.3

SUBJECT 2009 Local Government Association (LGA) Conference - Tamworth, NSW - 24-28 October 2009

REFERENCE F2009/00956 - D01236712

REPORT OF Service Manager - Council Support

PURPOSE:

This matter is placed before Council to seek nomination of up to ten (10) delegates, which would be made up of both Councillors and staff i.e. Lord Mayor (or nominee) plus nine (9) other delegates, to attend the 2009 Local Government Association (LGA) Conference being held in Tamworth from 24 – 28 October 2009.

RECOMMENDATION

(a) That in line with Council’s Civic Office & Expenses Policy for a Category A Conference, a minimum of five (5) Councillors including the Lord Mayor (or nominee), attend the 2009 LGA Conference.

(b) That in line with Council’s Civic Office & Expenses Policy … ‘that Council may by resolution allow extra Councillors to attend a Conference in any category where a case can be made in support of that additional attendance’, ten (10) delegate accommodation bookings have been made and deposits paid.

(c) That delegate registration, the balance of accommodation costs, travel and out- of-pocket expenses, be paid from account number 10.1260.712.644405 ‘Councillor Conferences’ from the 2009/2010 budget which has a total budget of $60,000 per annum.

(d) Further, that Lauren Dale, Conference Coordinator of Tourism Tamworth has enquired as to whether Council’s delegates will be flying to Tamworth i.e. ‘If you intend to fly … what day and approximately what time of the day delegates may prefer to fly (i.e. morning, lunchtime or afternoon). We are in talks with Qantas at the moment to see if we need to schedule for flights to Tamworth for the LGA Conference.’ Can Council please advise.

BACKGROUND

1. The Local Government Association is an association of councils representing the metropolitan and large regional councils to provide leadership and advocacy for the benefit of the community. Over 600 delegates from member councils as well as representatives from country councils meet to discuss and set policy for the coming year.

2. Tamworth is the Country Music Capital of Australasia; the largest and most fascinating tourist region in NSW; one of the biggest gemstone fossicking regions in the State; the centre of perhaps the richest pastoral and agricultural area; the urban entry in to some of this continents most picturesque countryside – the city, partly surrounded by eye stopping mountains and pristine national parks.

3. Paperwork lodged in March 2008 with the LGSA was then provided to Tourism Tamworth who allocated accommodation for Parramatta City Council delegates at the ‘Stagecoach Inn Tamworth’ located at 401 Armidale Road, Tamworth. This 3 ½ star accommodation has air-conditioned rooms with refrigerators, microwaves and tea & coffee making facilities. It is located just a 2km walk to the centre of the CBD.

CONSULTATION & TIMING

4. Please note that the conference program and registration papers are due to be released ‘mid 2009.’ Once CSO’s are in receipt of these papers, nominated delegates will be provided with copies of same and the official registration process can begin.

5. As per email of 24 June 2009, please note that ‘Councils interested in submitting motions to the 2009 LGA Conference must do so by Monday 10 August for inclusion into the official business papers’ (Ref Attachment 1)

FINANCIAL IMPLICATION FOR COUNCIL

6. Payment for all expenses associated with this conference will come from the 2009/2010 budget i.e. $60,000 per annum.

Graeme Riddell

Service Manager – Council Support

Attachments:

1View	Motions deadline info 2009 LGA Conference Tamworth	1 Page
2View	2009 LGA Draft Program & Deadlines	9 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.4

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.4

SUBJECT 10th International Cities Town Centres (ICTC) & Communities Society Conference 'Cities in Transition' held at Deakin University Waterfront Campus, Geelong, Victoria - 27-30 October 2009

REFERENCE F2009/01468 - D01240233

REPORT OF Service Manager - Council Support

PURPOSE:

This report is placed before Council to seek the appointment of one (1) Councillor i.e. Lord Mayor or nominee, to attend the 10^th International Cities Town Centres (ICTC) & Communities Society Conference ‘Cities in Transition’ at Deakin University Waterfront Campus, Geelong, Victoria from 27 – 30 October 2009.

RECOMMENDATION

(a) That in line with Council Policy for a Category C Conference, one (1) Councillor i.e. Lord Mayor or nominee, should be nominated to attend the 10^th International Cities Town Centres (ICTC) & Communities Society Conference ‘Cities in Transition’ at Deakin University Waterfront Campus, Geelong, Victoria from 27 – 30 October 2009.

(b) Further, that delegate registration, accommodation, travel and out-of-pocket expenses be paid from account number 10.1260.712.644405.00000.00000 ‘Councillor Conferences’ from the 2009/2010 budget which has a total budget of $60,000 per annum.

BACKGROUND

1. The aims of the ICTC Society are as follows:

a. To enhance the quality of life of inhabitants of cities, town and communities

b. To assist cities, town and communities to be as environmentally, socially and economically sustainable as possible

c. To bring together the required visionary professionals to discuss the challenges of replacing sprawl with compact environmentally, socially and economically acceptable environments

d. To facilitate world best practices in the planning, development and management of cities, towns and communities and particularly the planning, development and management of public spaces and infrastructure.

CONSULTATION & TIMING

2. IMPORTANT NOTE - Please note the timing of this conference will overlap the 2009 LGA Conference in Tamworth, which is being held from 24 – 28 October 2009.

FINANCIAL IMPLICATION FOR COUNCIL

3. The approximate cost per delegate, which will be deducted from account number 10.1260.712.644405.00000.00000 ‘Councillor Conferences’ is $4,700.00 which covers delegate registration, accommodation, travel and out-of-pocket expenses.

Graeme Riddell

Service Manager – Council Support

Attachments:

1View

ICTC Conference Program Registration Papers

12 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.5

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.5

SUBJECT 12th International Riversymposium 21-24 September 2009 Brisbane Convention & Exhibition Centre

REFERENCE F2009/01467 - D01247478

REPORT OF Service Manager - Council Support

PURPOSE:

This report is placed before Council to seek the appointment of three (3) Councillors i.e. Lord Mayor or nominee plus two other Councillors, to attend the 12^th International Riversymposium at Brisbane Convention & Exhibition Centre, Brisbane from 21 – 24 September 2009.

RECOMMENDATION

(a) That in line with Council Policy for a Category B Conference, three (3) Councillors i.e. Lord Mayor or nominee plus two other Councillors, should be nominated to attend the 12^th International Riversymposium at Brisbane Convention & Exhibition Centre, Brisbane from 21 – 24 September 2009.

(b) Further, that delegate registration, accommodation, travel and out-of-pocket expenses be paid from account number 10.1260.712.644405.00000.00000 ‘Councillor Conferences’ from the 2009/10 budget which has a total budget of $60,000 per annum.

BACKGROUND

1. The 12^th International Riversymposium, 21 – 24 September 2009 will be full of vibrant discussions and focus on factors influencing different areas of the catchments. The focus will be on the interactions between these catchments and the activities that take place within them. Themes will examine strategies for coping with changing conditions, uses and policies for catchments and their management now and in the future.

2. The overall theme for 2009 is ‘Rivers from Source to Sea’ with the following themes being discussed:

* Environmental flows for rivers and estuaries
* Upstream effects on downstream communities
* Urban waters
* Challenge for estuarine health
* Water quality – maintenance and monitoring
* Governance and institutional arrangements
* Water markets
* The people issues – community engagement
* Agriculture and water
* Industry and rivers – keeping the balance right
* Climate change and rivers – dealing with droughts, floods and uncertainties.

3. A copy of the program is appended as Attachment 1.

ISSUES/OPTIONS/CONSEQUENCES

4. It is estimated that registration, accommodation, travel and out of pocket expenses will amount to $3452.00 per delegate, totalling $10,356.00 for three (3) delegates.

CONSULTATION & TIMING

5. This is a Category ‘B’ conference as outlined in Annexure 1 of the conference categories form the Civic Office Expenses and Facilities Policy. Category ‘B’ of this policy permits the attendance of not more than 3 Councillors i.e. the Lord Mayor or nominee plus up to two other Councillors. All reasonable expenses will be paid.

Graeme Riddell

Service Manager – Council Support

Attachments:

1View

12th International Riversymposium Conf Program (Draft)

9 Pages

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.6

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.6

SUBJECT Global Civic Friendship Memorandum of Understanding

REFERENCE F2005/01887 - D01252344

REPORT OF Chief Executive Officer

PURPOSE:

This report seeks Council’s support and approval to establish a ‘Global City Friendship Memorandum of Understanding’ between the City of Parramatta and international cities.

RECOMMENDATION

(a) That Council approve the attached ‘Global City Friendship Memorandum of Understanding’ document.

(b) That Council approve a delegation from the City of Parramatta to visit China at no cost to Council.

(c) That Council establish a committee of relevant stakeholders i.e. consulate representatives, Chamber of Commerce, Councillors and the Lord Mayor to meet quarterly to discuss opportunities for developing future global friendships.

(d) That Council adopts a long term strategic approach to the development of all international relations. All global city friendship agreements should include a range of objectives including social, cultural and economic outcomes.

(e) Further, that Council invites local businesses to global city activities and trips, with participating businesses meeting their own expenses.

BACKGROUND

1. Council has in the past had five sister city relationships and a number of informal national and international relationships. These relationships have been inactive during the past few years.

2. The current Lord Mayor Councillor Tony Issa OAM has made a number of overseas visits during 2009 including Vietnam and Lebanon at his own expense. Benefits associated from these visits have included:

(i) improved cultural understanding;

(ii) increased visitations/delegations to the City of Parramatta; and

(iii) promotion of business opportunities.

3. During 2009 Council has received six delegations from China, Vietnam and the Middle East and various invitations to numerous consulates in Sydney. In addition, Council actively celebrates national days ie Flag Raising Ceremonies as well as numerous Citizenship Ceremonies. These delegations and visits have highlighted the importance of continuing relations to boost tourism and economic development opportunities between respective countries. According to the 2006 Census, more than half of residents residing in the Local Government Area migrated to the City, and almost 44% are fluent in a language other than English - with the most common being Arabic, Cantonese, Mandarin, Korean, Hindi, Persian, Filipino, Turkish and Vietnamese.

4. By promoting our City to a wider audience and tapping into the reservoir of local, national and international networks, Council is helping to facilitate valuable relationships for the benefit of the whole community.

ISSUES/OPTIONS/CONSEQUENCES

5. As the central business district to an economy with a Gross Regional Product in excess of $80 million, representing almost a quarter of the entire New South Wales economy, the City of Parramatta is in a strong position to take the lead in leveraging the languages, customs and networks of our very own local communities.

6. As the regional capital of Western Sydney, the City of Parramatta attracts national and international interest from Cities seeking agreements to explore and exchange cultural and economic opportunities. Hence, it would be remiss of Council not to be proactive and establish its position with regard to global city friendship agreements as it will inevitably be approached again in the near future to pursue these activities.

CONSULTATION & TIMING

7. An Itinerary for the Lord Mayor Councillor Tony Issa OAM to visit China at his own expense has been arranged for late July. Meetings have been arranged locally with relevant stakeholders including business owners, tertiary education providers and consulate officials to develop potential business and cultural opportunities.

FINANCIAL IMPLICATION FOR COUNCIL

8. Nil.

Dr Robert Lang

Chief Executive Officer

Attachments:

1View

Global City Friendship Memorandum of Understanding

1 Page

REFERENCE MATERIAL

Ordinary Council 27 July 2009

Item 13.7

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.7

SUBJECT Voluntary Pensioner Rebate Policy

REFERENCE F2009/00963 - D01250121

REPORT OF Manager - Finance

PURPOSE:

To provide an additional rate rebate to qualifying ratepayers in the Parramatta LGA

RECOMMENDATION

(a) That Council adopt the amended Voluntary Pensioner Rebate Policy as attached.

(b) That the policy be implemented from the date of Council approval.

BACKGROUND

1. Council’s current Voluntary Rebate Policy allows for an additional $100 discount to any eligible pensioner who has owned and resided on a property within PCC local government area for (5) five full rating years or more.

2. Currently, if a pensioner who is receiving the additional voluntary rebate passes away or sells the property part way through the financial year, the $100 voluntary rebate is reversed from their rates account.

3. It is proposed to make the Voluntary Rebate available on a pro-rata basis to bring it in line with the mandatory rebate.

ISSUES/OPTIONS/CONSEQUENCES

4. By introducing pro-rata on the voluntary rebate, it will benefit those pensioners who sell or pass away part way through the financial year.

FINANCIAL IMPLICATION FOR COUNCIL

5. The approximate cost to Council for providing the voluntary rebate on a pro-rata basis is $10,000.

Jenny Fett

Manager - Finance

Attachments:

1View

Voluntary Pensioner Rebate Policy

5 Pages

REFERENCE MATERIAL