Agenda of Ordinary Council - 23 February 2009

COUNCIL CHAMBERS

The Lord Mayor Clr Antoine (Tony) Issa, OAM – Woodville Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Geoff King – Acting Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr Lorraine Wearne - Lachlan Macquarie Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr John Chedid – Elizabeth Macarthur Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Lachlan Macquarie Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson – Caroline Chisholm Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott - Elizabeth Macarthur Ward	Clr Paul Garrard, Deputy Lord Mayor – Woodville Ward	Clr Chiang Lim – Arthur Phillip Ward

Staff

GALLERY

Ordinary Council	23 February 2009

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 CONFIRMATION OF MINUTES - Ordinary Council - 22 January 2009, Regulatory Council - 9 February 2009

2 APOLOGIES

3 DECLARATIONS OF INTEREST

4 Minutes of Lord Mayor

5 Public Forum

6 PETITIONS

7 COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

8 City Development

8.1 2008/09 Parramatta Economic Development Partnerships Plan - Biannual Progress Report

8.2 Draft LEP for 181 James Ruse Drive, Camellia and Granville RSL site.

8.3 Draft LEP Supplementary Report

8.4 Draft Granville Pedestrian Movement, Parking and Transport Study

9 Environment

9.1 Adoption of the Recently Exhibited Draft Ponds Subiaco Creek Waterways Rehabilitation and Maintenance Master Plan

10 Roads Paths Access and Flood Mitigation

10.1 Report on Commuter Challenge

10.2 Adshel Street Furniture Contract.

10.3 Parramatta Traffic Committee meeting minutes held on 5 February 2009

10.4 Traffic Engineering Advisory Group meeting minutes held on 5 February 2009

11 Culture and Leisure

11.1 Naming of an Unnamed Public Reserve in Guildford as Waddangalli Woodland

11.2 Proposed Transfer of Various Parcels of Land to Council

11.3 Relationship to Sydney Turf Club & Golden Slipper

12 Community Care

12.1 Affordable Housing

13 City Leadership and Management

13.1 Investments Report for November 2008

13.2 Investments Report for December 2008

13.3 Australian Local Government Women's Association (ALGWA) Conference - 56th Annual Conference 'Women in Leadership - The Roadmap' from 19 - 22 March 2009 in Queanbeyan

13.4 Disclosure of interests register

13.5 Whistleblowers Protection Policy

13.6 2008/09 Management Plan - December Quarterly Review

14 DECISIONS FROM CLOSED SESSION

15 Closed Session

15.1 Tender No. 32/2008 Preston Road, Old Toongabbie - Construction of Stormwater Drainage Improvement Works Including Pipe Laying, Pit Replacement, Lintel Upgrade and Associated Works

This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

15.2 Tender 27/2008 - Collection & Mapping Of Constructed Stormwater System Assets.

16 QUESTION TIME

Ordinary Council 23 February 2009

Item 8.1

CITY DEVELOPMENT

ITEM NUMBER 8.1

SUBJECT 2008/09 Parramatta Economic Development Partnerships Plan - Biannual Progress Report

REFERENCE F2006/01387 - D01131523

REPORT OF Manager Economic Development

PURPOSE:

In line with Council’s Resolution in June 2007, to present to Council a biannual update on the activities associated with Parramatta City Council’s Economic Development Partnerships Plan.

RECOMMENDATION

(a) That Council receives and notes this six-monthly update on the activities associated with Parramatta City Council’s Economic Development Partnerships Plan 2008/09.

(b) Further, that Council gives its consideration to the Manager, Economic Development organising a separate briefing and workshop for Councillors to discuss the current local economic climate and opportunities for the 2009/10 Financial Year. That this workshop includes the new Convenor of Business Partnerships and the board of the Parramatta Chamber of Commerce.

BACKGROUND

1. In June 2007, Councillors supported a document called ‘The 2007/08 Parramatta Economic Development Partnerships Plan’ which outlined a series of projects to be delivered in the 07/08 financial year.

2. This Plan steered a new focus on greater active engagement with the business community and stronger partnerships with other business-support organisations to leverage more skills, resources and funds in support of Councils expenditure of the Economic Development Special Reserve.

3. The purpose of this Economic Development Special Reserve, which raises approximately $600,000 per annum, is to support employment and business growth in Parramatta through specific initiatives undertaken by Councils Economic Development Team

4. A detailed report on achievements against the 07/08 Plan was tabled at Council and subsequently to the Audit Committee in October 2008. Shortly after, an updated Economic Development Plan was sent to Councillors and made public through our website outlining projects for the 08/09 financial year (see Attachment 1).

5. Progress against these projects is presented in Attachment 2.

6. The Quarterly Review notes overall expenditure for the Economic Development program, but similar to last year, detailed actual expenditures will support a full report to Council at the end of this financial year.

7. In light of the tragic death of Serge Markovtzev, the team is now reviewing the projects proposed for the remainder of this financial year.

8. Planning will soon begin for the 2009/10 Partnerships Plan. As part of this process, Mr Otto Hirsch, the new Convenor of Business Partnerships will host a number of roundtables with the business community to help us understand their needs and aspirations. This will give us insight into the current local economic climate and subsequently assist in informing next years’ projects.

Michael Thomas

Manager Economic Development

Attachments:

1View	Parramatta Economic Development Partnerships Plan 2008/2009	18 Pages
2View	Economic Development Project Progress Report January 2009	4 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 8.2

CITY DEVELOPMENT

ITEM NUMBER 8.2

SUBJECT Draft LEP for 181 James Ruse Drive, Camellia and Granville RSL site.

REFERENCE F2006/01198 - D01134263

REPORT OF Project Officer - Land Use and Transport Planning

PURPOSE:

To report to Council’s resolution of 15 December 2008 concerning the proposed zoning of two sites in Camellia and Granville.

RECOMMENDATION

In relation to 181 James Ruse Drive, Camellia

(a) That an amendment to Schedule 1 of the Parramatta draft comprehensive LEP be made, prior to the public exhibition of the plan, to include in accordance with clause 2.5 of the draft LEP, a reference to the Costco outlet as a restricted retail premises.

(b) That Council not support the following:

(i) Increasing the extent of retail uses permitted in the B5 Business Development zone.

(ii) Increasing the height and FSR controls to 21 metres and 2.5:1 respectively.

In relation to Granville RSL (5 Memorial Drive, Granville)

(a) That the proponent be invited to make a detailed planning submission in relation to the request for increased height and floor space provisions for the Granville RSL site.

(b) That any submission received be considered by Council staff and reported to Council following exhibition of the LEP.

BACKGROUND

1. At the Council meeting of 15 December 2008, a report on draft Parramatta Local Environmental Plan 2008 was considered. Council resolved to defer consideration of this matter to the February 2009 meeting. Council also resolved:

“(a) That, consideration of this matter be deferred to the Council Meeting to be held on 23 February 2009 and the application for rezoning submitted by Granville RSL be considered in the meantime.……

(c) Further, that in relation to the land on the eastern side of James Ruse Drive presently shown as B5, that a report be brought forward commenting on the submission which has been received by Council resulting out of the internal discussions which have been held between council staff, the Department of Planning and the applicant.”

2. This report provides Council with information on these rezoning submissions.

181 James Ruse Drive, Camellia

3. The rezoning submission for 181 James Ruse Drive, Camellia requests an amendment to Council’s draft Parramatta LEP 2008 that aims to:

(a) permit big box bulky goods retailing (including a Bunnings, Officeworks and Costco stores) and other speciality retail development.

(b) increase the range of permissible land uses in the B5 Business Development zone.

4. Further information on the development concept is provided in Attachment 1 – detailed report.

5. The site at 181 James Ruse Drive is proposed under the comprehensive Parramatta draft LEP to be B5 Business Development. The purpose of the zone is to provide a mix of business, warehouse and specialised retail uses that require large floor areas that support the viability of centres. The zone permits land uses that provide support services to the CBD and industrial precinct of Camellia as well as some limited access to retail facilities such as bulky goods or small convenience stores to support local needs.

6. Part of the rezoning request is consistent with land uses proposed in the B5 Business Development zone under Draft LEP 2008. However, the proposed Costco development is not permitted. The development has many parallels with conventional bulky goods retailing in that it sells goods that are predominantly large and require large floor space to accommodate there products. However, the standard LEP template does not contain a suitable definition to permit this use apart from a “retail premises” definition. It is recommended that an amendment be made to the draft plan to accommodate only the Costco development as an additional use and not allow retail premises more generally.

7. Allowing retail premises in the B5 Business Development zone would contravene the objectives of the zone and place pressure on the viability of existing centres. It is not recommended that Council support increased height and FSR controls which are considered excessive for the site in its context.

Granville RSL site

8. Two submissions received in relation to the Granville RSL site (Attachment 3), request that Council adopt controls which allow for a greater density of residential development on the site than that currently proposed.

9. No detailed site specific studies have been received, however, it is requested that the site be able to achieve a height of 9-12 storeys (27-36m). It is noted that the surrounding height limits proposed range between 12-20m.

10. It is acknowledged that the site benefits from good access to public transport and services, being located approximately 400m from Granville Town Centre. It is recommended that the proponent be invited to make a detailed submission during the exhibition of the LEP and that this will be further considered at this time.

11. Further discussion on the site is contained in Attachment 2 of this report.

Neal McCarry Marcelo Occhiuzzi

Project Officer – Land Use Manager Land Use and Transport Planning

Attachments:

1View	Detailed Report : Spot rezoning proposal for former Sydney Water Site – James Ruse Drive, Camellia	9 Pages
2View	Detailed report: Granville RSL	4 Pages
3View	Submissions for the Granville RSL site	4 Pages

REFERENCE MATERIAL

none

Ordinary Council 23 February 2009

Item 8.3

CITY DEVELOPMENT

ITEM NUMBER 8.3

SUBJECT Draft LEP Supplementary Report

REFERENCE F2006/01198 - D01135593

REPORT OF Manager Land Use and Transport Planning

PURPOSE:

This report follows a Councillor workshop on 4 February 2008 on the draft LEP and outlines the proceedings of that workshop as it relates to potential amendments to the draft LEP as reported by staff on 15 December 2008.

RECOMMENDATION

(a) That Council adopt the recommendation as contained in Manager Land Use and Transport Planning Report as appended as Attachment 1 as previously considered by Council at its meeting held on 15 December 2009 and subsequently deferred to this meeting.

(b) That the general agreement reached by Councillors at the workshop on 4 February 2008, on the following matters be considered by Council as potential amendments to the draft LEP.

1 The proposed Mixed Use B4 zone on Blaxcell Street, South Granville, be replaced by a Medium Density Residential R3 zone.

2 Consultation with the Department of Housing relating to the proposed zoning regime for its land holdings in Telopea and its relationship to its redevelopment plans to ensure a mix of public and private housing and good urban design outcomes.

3 Consideration of replacing the proposed Low Density R2 zone between Victoria Street, Good Street and the M4 Motorway, to a Medium Density R3 zone.

4 The proposed Low Density R2 zone between John, Louis and Blaxcell Streets and The Avenue in Granville, being replaced by a High Density R4 zone.

5. The proposed General Industrial Zone IN1 on the corners of Wellington and Clyde Roads and Rawson Road and Ferndell Street, South Granville, being replaced by a Neighbourhood Centre B1 zone.

6 The land between Railway Terrace, Cross Street and Swift Street, Guildford being increased in height to 14 metres.

7 The land on the western side of James Ruse Drive, between Weston and Hope Streets (the eastern side of the block) being increased in height to 23 metres.

8 The High Density R4 zone in the precinct between Pennant Street, Macarthur Street Victoria Road and the park to the north, being replaced by a Medium Density R3 zone with corresponding height and FSR.

9 Consideration being given to reinserting the zoning, height and FSR controls for the Epping precinct as previously endorsed by Council.

(c) Further, that Council invite the owner(s) of land within the industrial precinct at River West Road, Parramatta, to discuss a process by which the rezoning of the land to allow a mix of uses including residential, be considered.

BACKGROUND

Council considered a report on the finalisation and adoption of the comprehensive Parramatta draft LEP at its meeting on 15 December 2008. At that meeting, Council resolved:

(a) That consideration of this matter be deferred to the Council Meeting to be held on 23 February 2009 and the application for rezoning submitted by Granville RSL be considered in the meantime.

(b) That a further workshop be held on this issue as early as possible in February so that Councillors who wish to raise matters have the opportunity to do so.

(c) That Councillors raise any concerns/issues prior to the workshop being held.

(d) Further, that in relation to the land on the eastern side of James Ruse Drive presently shown as B5, that a report be brought forward commenting on the submission which has been received by Council resulting out of the internal discussions which have been held between council staff, the Department of Planning and the applicant.

The report previously included on the agenda and deferred, is at attachment 1.

The workshop was held on 4 February 2009 and various issues were discussed. It is noted that a workshop is not a decision making forum and neither were all Councillors present at that workshop. The matters that were discussed at that workshop are now forwarded for Council’s formal consideration. Other matters, including the potential rezoning of land in the South Granville precinct, were discussed with further discussion to occur amongst ward Councillors. Of note, there was discussion about the potential for the creation of road system adjacent to the Duck River to make that part of the South Granville precinct more accessible. This work was not completed at the time of writing.

Since that workshop, Council resolved the following at it meeting on 9 February 2009:

(a) That Parramatta City Council seek to address the finalisation of the Parramatta Local Environment Plan in a most timely manner, and in order to give due consideration to all matters pertaining to the city’s future character:

(b) That a report is requested from Council’s Property Section listing all of Council’s properties and promoting a strategy which seeks to ensure that community owned land in Council’s ownership is not disadvantaged, and that scope is provided to maximise the community’s future investments.

(c) That such land will be identified and categorised so as to allow its inclusion in the LEP, after consultation with Council.

(d) That each Council Ward will form a ‘Working Party’ of its Councillors to review the proposed future character of each Ward, and that where discussion is required about land adjacent to Ward boundaries, that the Councillors of both Wards will have equal input.

(e) That each Ward ‘Working Party’ will deliver its outcomes to the responsible officer by 23 February 2009.

(f) That after the plan is finally adopted by Council and sent to the Department of Planning for a Section 65 Certificate to enable public exhibition:

(g) That Council undertake an informal exhibition of the plan through each Ward over the pursuing four month period.

(h) That a report is requested outlining the format and process of such an informal exhibition.

(i) That for the purpose of exhibition a method of presentation be developed by Council which will allow easy recognition and understanding of the LEP document.

(j) Further, that the CEO convey Council’s intentions to the Department of Planning.

Given the time lines for the preparation of reports for the Council agenda, it has not been possible to include the further feedback sought in part (e) of Council’s most recent resolution as described above. It is also understood that a report from Council’s Strategic Asset Management Unit addressing part (b) of the above resolution, will be prepared shortly for the Council’s consideration.

Marcelo Occhiuzzi

Manager Land Use and Transport Planning

Attachments:

1View

Draft LEP report considered on 15 Dec 2008

19 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 8.4

CITY DEVELOPMENT

ITEM NUMBER 8.4

SUBJECT Draft Granville Pedestrian Movement, Parking and Transport Study

REFERENCE F2007/02318 - D01136194

REPORT OF Place Manager - City Strategy

PURPOSE:

The purpose of this report is to adopt the Draft Granville Pedestrian Movement, Parking and Transport Study and the Draft Action Plan for public exhibition

RECOMMENDATION

(a) That Council place the Draft Granville Pedestrian Movement, Parking and Transport Study and the Draft Action Plan on public exhibition from 2 March 2009 to 30 March 2009.

(b) That the Draft Granville Pedestrian Movement, Parking and Transport Study and the Draft Action Plan be forwarded to the Traffic Committee for comment and feedback

(c) Further, that Council request the NSW Minister for Transport to update Council on the status of the proposed $16million upgrade to Granville Railway Station.

1. During 2008, Greg Tucker and Associates (GTA Consultants) undertook a comprehensive Pedestrian Movement, Parking and Transport in the Granville Town Centre.

2. The study included extensive traffic and pedestrian movements that are now available to Council staff for further manipulation and analysis. Attached is a copy of the Draft Executive Summary of the Granville Pedestrian Movement, Parking and Transport Study (attachment 1). A full copy of the document is available on request (209 pages).

3. A key conclusion of the study is that vehicle traffic in Granville Town Centre is highly congested due to the broader traffic network, particularly Parramatta Rd, M4 and Woodville Rd. These findings take into consideration the Draft LEP and the centre’s capacity to cope with further development.

Key priorities identified include:

· Provide additional on ramps from Church St and James Ruse Drive to M4 Motorway

· Cease freight train movements across Parramatta Rd in peak times

· Provide additional bicycle parking facilities in the town centre and Interchange

· Renew and upgrade bus interchange facilities on current site

· Lobby for additional bus services

· Improve pedestrian access across the rail and throughout the Town Centre

· Provide additional parking spaces for rail commuters and town centre visitors

4. Following examination of the GTA Study and feedback from the Granville Town Centre Committee, Council officers have prioritised and suggested further solutions that reflect Granville Town Centre’s changing circumstances and the priorities of Council. These actions are included in the Granville Pedestrian Movement, Parking and Transport Study Draft Action Plan (attachments 2 and 3).

5. The Ministry of Transport (MoT) have assured Council officers that any works undertaken in regards to the Interchange will be in full cooperation with Council, and they will work closely with Council on the plans for the Community Hub and its integration with the Interchange. Once Council’s plans and timeline are clear, it is expected that the MoT will announce its final plans for the Hub site.

OPTIONS

6. It is proposed that the Draft Executive Summary of the Granville Pedestrian Movement, Parking and Transport Study and the Draft Action Plan go on Public Exhibition between 2 March 2009 and 30 March 2009. The draft study and action plan will be exhibited on line, and at Council facilities, including Darcy St offices, Granville and Parramatta Library, Granville Library and Granville Youth and Community Centre.

7. Letters will be sent to all attendees of previous Council consultation workshops, and will be advertised in the local press and on Council’s website.

8. The draft study and action plan will also be sent to the Traffic Committee for feedback before a further report to Council to consider these documents for adoption. A comprehensive summary of community comments gained from the exhibition would also be included in this report, along with any subsequent changes to the documents.

CONSULTATION & TIMING

9. Following a Community Workshop on 6 March 2008, an early draft of the plan was workshopped with Councillors. Along with feedback regarding the findings of the study, Councillors requested a second Community Consultation. Attendance at the 2^nd consultation held on the 21 April 2008 was excellent with over 80 community members in attendance. Excellent feedback was supplied by members of the community, particularly regarding parking and bus services.

10. The NSW Ministry of Transport (MoT) independently began a review of the Transport Interchange at Granville Station. GTA worked with MoT’s consultant (SKM) to ensure coordination and coherent outcomes. A copy of the Draft Study has been sent to MoT.

11. The NSW Attorney General’s (AG’s) Department has undertaken a Safety Audit of the Granville Railway Station and its surrounds. This was undertaken in October 2008 however a report outlining the findings is not yet available.

12. This Safety Audit followed a commitment in August by the then Premier Morris Iemma to a $18million upgrade of the Granville Railway Station (see attachment 4) and a subsequent meeting between Local Police, senior staff of NSW AG’s, the Member for Granville David Borger and Council’s Granville Place Manager.

13. GTA undertook a number of meetings with key stakeholders including the Chamber of Commerce, the RTA, MoT and the Taxi Council of NSW. Two community consultation events were undertaken where community members were able to speak with the consultants and view their recommendations. Community members were very clear on there concern about the recent changes to bus routes in the suburbs of Granville and South Granville, and many expressed opposition to closing Memorial Parade and the northern end of South Street.

14. Discussions are also continuing regarding State Government funded additional commuter parking associated with the Granville Railway Station. This follows lobbying by the Lord Mayor at a Community Cabinet Meeting held on the 9 October 2008 at St Marys where the Minister for Transport committed to working with Council to resolve this matter, but not to committing any resources.

15. The Draft Executive Summary of the Granville Pedestrian Movement, Parking and Transport Study was tabled at the November 2008 meeting of the Granville Town Centre Committee for feedback and response. Feedback from the meeting assisted in the formation of many of the actions in the Granville Pedestrian Movement, Parking and Transport Study Draft Action Plan.

Neile Robinson David Gray

Place Manager Senior Project Officer

Transport Planning

Attachments:

1View	Executive Summary	14 Pages
2View	Draft Action Plan	5 Pages
3View	Aerial Map	1 Page
4View	Press Release	1 Page
5	Details of Consultancy	1 Page

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 9.1

ENVIRONMENT

ITEM NUMBER 9.1

SUBJECT Adoption of the Recently Exhibited Draft Ponds Subiaco Creek Waterways Rehabilitation and Maintenance Master Plan

REFERENCE F2007/02292 - D01129898

REPORT OF Acting Waterways Systems Manager

PURPOSE:

This report outlines the result of the public exhibition of the draft Ponds Subiaco Creek Waterways Rehabilitation This and Maintenance Master Plan and recommends the document be adopted by Council

RECOMMENDATION

(a) That the Ponds Subiaco Creek Waterways Rehabilitation and Maintenance Master Plan be adopted by Council.

(b) That actions identified in the Plan be implemented as funds are provided in future Council Management Plans.

(c) Further, that the community workshop participants be advised of the outcome of Council’s decision and thanked for their efforts in providing valuable input into master plan.

BACKGROUND

1. Council’s adopted Rivers of Opportunity waterways strategy outlines a number of key areas for implementing waterways improvement. One of these areas is the development of Waterways Rehabilitation and Maintenance Master Plans (WRMPs). WRMPs provide a consistent, prioritised and agreed program of maintenance and restoration works for waterways. The premise behind Council’s approach is to preserve the ecological integrity of the waterway while recognising and managing the constraints provided by urbanisation at an acceptable level.

2. Council previously adopted WRMPs for Toongabbie Creek (OG 129/2002, 14 October 2002), Vineyard Creek (OG 124/2003, 20 October 2003) and Quarry Branch Creek (OG 05/2006 27 March 2006).

3. Council’s Waterways Prioritisation Assessment 2004/05, which guides the allocation of Council’s resources toward the most suitable and effective waterways for rehabilitation, identifies Ponds Subiaco as a high priority for master planning.

4. The Ponds Subiaco Creek drains an 839 hectarecatchment within the eastern section of the City of Parramatta. The creek forms part of the Parramatta River catchment, which drains to the Sydney Basin. Ponds Subiaco Creek is situated within the suburbs of Carlingford, Dundas, Dundas Valley, Ermington and Rydalmere and is generally bounded by Pennant Hills Road to the north, the main northern railways line to the west, Marsden Road to the east and shoreline of Parramatta River in the south.

5. The catchment is almost fully developed and is largely zoned residential in the north with some special use and industrial development in the south. Council’s Residential Development Strategy (RDS) has designated areas in Carlingford, Rydalmere, East Telopea and Dundas for future increased development. Ermington has been deferred for future consideration in the RDS.

ISSUES/OPTIONS/CONSEQUENCES

6. The cost of the consultancy to produce the Master Plan was $94,280.00 excluding GST. The Master Plan includes the main report with the scope of works, vision, objectives, description of the catchment and detailed action plan. There are a set of feature maps for identification of specific attributes of the broader catchment and a set of reach maps that contain site specific actions at a series of locations along the waterway. The Master Plan also includes accompanying special reports on the geomorphic assessment of the waterway and European and Aboriginal studies of sites within or adjacent to the creek. (The Master Plan has been supplied under separate cover).

7. The geomorphic assessment includes an analysis of the physical characteristics of the waterway, specification of stream restoration targets and identification of priority actions. The Aboriginal and European Heritage studies have been included in the master planning process to ensure that any planned waterways restoration works are considered in the context of any identified heritage sites and to minimise impacts to those sites.

8. The Master Plan identifies a range of maintenance and rehabilitation activities. These are a combination of hard and soft civil works together with a range of intensive vegetative measures. Examples include bank stabilisation, managing environmental weeds, path and track management, stormwater outlet works, protection of potential heritage items, interpretative signage and education.

9. Projected capital costs for implementation of the Master Plan over a 10 year period is from $7,700,000. The estimated annual maintenance costs for this period is from $880,000. Due to likely funding constraints and competing Council projects and services, the activities have been prioritised. A higher priority has also been placed with the upper reaches to treat issues as close to source as possible.

10. Funding for these works is currently available through existing budgets, mainly special rates, and may also be available through future grant funding. An increase in budget will be needed to complete all works. Council has a $330,000 rolling works program for Waterways Restoration, which is funded by the Suburban Infrastructure Enhancement (Environment) Special Rate. It is anticipated that for 2009/10 a portion of these funds will be applied to implementing the Master Plan. Continuation of this Special Rate is essential to the Master Plan implementation beyond 2010. The adoption of this plan will help support Council's application to have the Special Rate renewed.

CONSULTATION & TIMING

11. Three methods were used to engage the community in developing the draft Master Plan. The first was a community forum on 3 April2008 which attracted 12 people with a range of interests. The purpose of the forum was to identify a range of community issues and values for the waterway corridor including a ”vision” for the future. The second event was a schools “eco-history” competition, in which three local primary schools (Year 4 students from Rydalmere, Telopea and Yates Avenue Public schools) participated with artwork and a field excursion to Lower Ponds Creek on the 4 April 2008. The schools were each presented a prize for their artwork at the end of the day. The final method was the development of a history brochure “Tales of Ponds Subiaco Creek” in which community members and historical societies where called upon to contribute. This brochure was developed in line with similar brochures developed for the Toongabbie, Vineyard and Quarry Branch Creeks.

12. The draft Master Plan was placed on exhibition in Council’s Dundas and Central Libraries, within the customer service centre and on the website from 29 October 2008 to 28 November 2008. Submissions from two residents were received and considered during this period.

13. The Master Plan has been developed through collaboration between management and staff in the City Strategy Unit (Environmental Outcomes team) and Assets and Environment Unit (Natural Resources and Civil Infrastructure teams).

Alison Parr

Acting Waterways Systems Manager

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 10.1

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 10.1

SUBJECT Report on Commuter Challenge

REFERENCE F2008/03687 - D01129990

REPORT OF Senior Project Officer - Transport Planning

PURPOSE:

This report summarises the results of the Commuter Challenge held in November 2008 and outlines the possible future of this event as part of a proposed annual Sustainable Transport Month

RECOMMENDATION

(a) That Council receive and note the results of the Commuter Challenge including the key impact of saving 1,494 kg of Carbon Dioxide.

(b) Further, that Council consider funding an annual Sustainable Transport Month including the Commuter Challenge to promote and raise awareness of sustainable transport choices to reduce the impact of privates car on the environment, as part of the 2009/10 budget process.

BACKGROUND

1. The Commuter Challenge was part of Council’s SMarT (Sustainable Movement around Town) programme funded by Department of Environment and Climate Change (DECC). This programme, which concluded in December 2008 funded a project officer to mange the projects including a Barrier Assessment Study, Transport Access Guide, Promotion of free city bus “The Loop” and car sharing trial.

2. The Commuter Challenge ran from 17 to 28 November 2008. The aim was to promote awareness and encourage travel behaviour change from car use to sustainable transport (walking, cycling and public transport) for the journey to work. The challenge recruited 52 car commuters to the city of which 33 recorded at least one sustainable transport trip to work. To encourage participation, prizes were offered for the greatest number of kilometres travelled by sustainable transport.

3. The number of kilometres by participants by sustainable transport was recorded as 6,872km – the equivalent of travelling to Kuala Lumpur – resulting in saving 1,494kg of carbon dioxide. Many of the participants commented that the sustainable transport options saved them time and money and that they intended to continue doing so. It is estimated that if only half of participants continued using sustainable transport then more then 17 tonnes of carbon dioxide would be saved annually.

ISSUES/OPTIONS/CONSEQUENCES

5. It has been suggested by participants, Councillors and staff that the Commuter Challenge become an annual event to raise awareness and promote sustainable transport. It has been further suggested that a Sustainable Transport Month be established incorporating existing nation and international sustainable transport initiatives including World Car-free Day 22 September, Earthride 23 September, Sydney Spring Cycle 27 September, RTA Bike Week 28 September to 2 October, Walk to Work Day 2 October and Ride to Work Day 14 October. There are Walk to School and Ride to School Days but these occur in Winter. It is proposed that the Commuter Challenge occur in the last two weeks of the Sustainable Transport Month from 5 to 16 October.

CONSULTATION & TIMING

7. The idea of a Sustainable Transport Month has been discussed among relevant officers and Council’s Green Team and would allow existing events to be consolidated under one banner with additional events to create a strong image of transport sustainability. In 2008, Council held Walk to Work and Ride to Work events and has in the past been involved with the Sydney Spring Cycle and RTA Bike Week. It is estimated that $10,000 is required to undertake a Sustainable Transport Month with the funding mainly to be used for promotional material and catering at individual events. Some of the events could be held in Epping, Westmead and Granville in addition to being held in the city centre. Westmead Children's Hospital already holds their own Ride to Work Day event funded by the Children’s Hospital.

8. Should Council consider this initiative worthy of further assessment, then staff will prepare a detailed funding bid for Council’s consideration as part of it’s 2009/10 budget preparation process.

David Gray

Senior Project Officer - Transport Planning

Land Use & Transport Planning

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 10.2

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 10.2

SUBJECT Adshel Street Furniture Contract.

REFERENCE F2004/08023 - D01132340

REPORT OF Manager City Assets and Environment

PURPOSE:

To recommend the re-establishment of the Street Furniture Contract Sub-Committee which was established in March 2008. This is necessary as two of the three original sub-committee members are no longer on Council. The only remaining member of the sub-committee is Councillor Andrew Wilson.

The purpose of the sub-committee is to oversee the implementation of the street furniture upgrade in the next stage of the contract with Adshel Pty Ltd.

RECOMMENDATION

That Council re-establish the Street Furniture Contract Sub-Committee and appoint three Councillors to the sub-committee.

BACKGROUND

1. In June 1998 Council entered into a twenty year Contract with Adshel Street Furniture Pty Ltd for the supply of a range of street furniture items, such as bus stops and bins. Adshel supplied the furniture and made an up-front capital payment to Council. In return, they receive revenue from advertising on selected items of street furniture.

2. The Contract allows for an update of the street furniture in year 11 of the contract, at Adshel’s cost. The capital value of the upgrade will be in the order of $1.6 - $1.9m.

3. On 25 March 2008, Council resolved, in part, the following:

(b) That Council establish a Street Furniture Contract Sub-Committee of Councillors consisting of Councillors Brown, Wilson and Worthington to oversee the next stage of the contract.

4. The Sub-Committee subsequently met in May 2008, and agreed that officers should continue discussions with Adshel Pty Ltd, aimed at clarifying and resolving outstanding contractual items, prior to the development of the program of upgrades due in 2009.

5. Councillor Andrew Wilson is the only member of the sub-committee who remains on Council following the September 2008 Council elections.

6. Since the initial sub-committee meeting various outstanding items have been resolved, which are now able to be referred to the sub-committee.

7. To be able to report on the current status and consider the future direction of the upgrade, it is necessary that the Street Furniture Contract Sub-Committee be re-established.

8. The recommendations of the sub-committee will be reported to Council in due course.

Tom O’Hanlon

Manager City Assets and Environment

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 10.3

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 10.3

SUBJECT Parramatta Traffic Committee meeting minutes held on 5 February 2009

REFERENCE F2008/05091 - D01132363

REPORT OF Manager Traffic and Transport

PURPOSE:

That Council give consideration to the minutes of the Parramatta Traffic Committee meeting held on Thursday, 5 February 2009.

RECOMMENDATION

(a) That the minutes of the Parramatta Traffic Committee meeting held on 5 February 2009 be adopted.

(b) Further, that the PTC reports only be provided to Councillors prior to the PTC meeting and not be included in the Council meeting agenda.

The reports for the PTC meeting are printed and distributed to Councillors 7 days prior to the PTC meeting as well as in being included in the Council meeting agendas. To eliminate this duplication it is proposed that the reports only be provided to Councillors prior to the PTC meeting. If a Councillor misplaces the reports a replacement may be obtained from the Service Manager, Traffic and Transport. The minutes of the PTC meeting will continue to be included in the Council meeting agenda.

Marcelo Occhiuzzi

Manager – Land use and Transport Planning

Attachments:

1View	Parramatta Traffic Committee Meeting Minutes held on 5 February 2009	8 Pages
2View	Item 1 - Proposed One-Way restriction and changes to access and parking layout in the Service Road at the intersection of Mobbs Lane and Mulyan Avenue, Carlingford	4 Pages
3View	Item 2 - Proposed ‘One-Way’ restriction in Sutherland Lane, Merrylands	2 Pages
4View	Item 3 - South Street, Granville – Neighbourhood Centre Program Works (Granville Town Centre)	3 Pages
5View	Item 4 - Investigation of Traffic Conditions - Spurway Street, between Jackson Street and Victoria Road, Ermington	2 Pages
6View	Item 5 - 2008/2009 Traffic and Transport Works Program	5 Pages
7View	Item 6 - Proposed Installation of Speed Humps and Rumble Bars in Tristram Street, Ermington	3 Pages
8View	Item 7 - Proposed 3-tonne load limit restriction in Adderton Road, Telopea and Park Road, Dundas	8 Pages
9View	Item 8 - Kleins Road, Northmead – Roundabout at Balmoral Road/Kleins Road intersection and median island from Briens Road to Balmoral Road associated with proposed Aldi Supermarket development (DA/212/2008)	8 Pages
10View	Item 9 - Rawson Street, Epping – Proposed Centrally Planted Trees	5 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 10.4

ROADS PATHS ACCESS AND FLOOD MITIGATION

ITEM NUMBER 10.4

SUBJECT Traffic Engineering Advisory Group meeting minutes held on 5 February 2009

REFERENCE F2008/05098 - D01132373

REPORT OF Manager Traffic and Transport

PURPOSE:

That Council give consideration to the minutes of the Traffic Engineering Advisory Group meeting held on Thursday, 5 February 2009.

Note that Item 5 relates to the prioritisation, funding and design of traffic works. This report, if approved, will result in a more transparent process for selecting which traffic works should be undertaken and sets out how projects will be ranked. Traffic calming projects would be prioritised based on their potential to reduce reported collisions and cost. For a proposal to be included in the list it would need to have the support of the majority of residents in the street. The report also addresses issues relating to the use of landscaping and speed humps in traffic calming.

RECOMMENDATION

(a) That the minutes of the Traffic Engineering Advisory Group meeting held on 5 February 2009 be adopted.

(b) Further, that the TEAG reports only be provided to Councillors prior to the TEAG meeting and not be included in the Council meeting agenda.

BACKGROUND

The reports for the TEAG meeting are printed and distributed to Councillors 7 days prior to the TEAG meeting as well as in being included in the Council meeting agendas. To eliminate this duplication it is proposed that the reports only be provided to Councillors prior to the TEAG meeting. If a Councillor misplaces the reports a replacement may be obtained from the Service Manager, Traffic and Transport.' The minutes of the TEAG meeting will continue to be included in the Council meeting agenda.

Marcelo Occhiuzzi

Manager – Land use and Transport Planning

Attachment 1 – TEAG Mins of 5 February 2009 – 7 pages.

Attachment 2 – Item 1 – Guidelines for the Use of No Stopping - Taxis Excepted – 4 pages.

Attachment 3 – Item 2 – Truck Parking Factory Street, Clyde – 2 pages

Attachment 4 – Item 3 – B Double – Parramatta Road – 2 pages.

Attachment 5 – Item 4 – Traffic Conditions near Telopea Public School – 2 pages

Attachment 6 – Prioritisation, design and funding Traffic Calming – 4 pages.

Attachment 7 – Traffic Conditions – South Granville – 2 pages

Attachment 8 - Oxford Street, Granville – Pedestrian Facility – 2 pages

Attachment 9 – Item 8 – PTC and TEAG Meeting Dates – 1 page

Attachment 10 – Item 9 – Outstanding correspondence – 1 page

Attachment 11 – Item 10 – Outstanding work instructions – 2 pages.Attachments:

1View

Attachments 1 to 11

29 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 11.1

CULTURE AND LEISURE

ITEM NUMBER 11.1

SUBJECT Naming of an Unnamed Public Reserve in Guildford as Waddangalli Woodland

REFERENCE F2008/01238 - D01066683

REPORT OF Recreation Planner

PURPOSE:

To name the currently unnamed reserve located on the western side of Campbell Hill Road in Guildford, Waddangalli Woodland.

RECOMMENDATION

(a) That the unnamed public reserve on the western side of Campbell Hill Road (adjoining Woodville Golf Course) in Guildford be endorsed in principle as Waddangalli Woodland, and it be referred to the Geographical Names Board of NSW for formal assignment under the Geographical Names Act 1966.

(b) That if approval is granted by the Geographical Names Board, a park name sign be erected at the reserve, to be funded from Parks Improvement Project number 13535.

(c) Further, that any persons who lodged a submission in relation to the proposed name be advised of Council’s decision.

BACKGROUND

1. Ms K Mealing from the Friends of Duck River Bushcare Group has requested Council to name the unnamed public reserve located on the western side of Campbell Hill Road between Woodville Golf Course and the Sydney Water pipeline in Guildford, as Wadigora Reserve (Attachment 1). The name was suggested in recognition of the Duck River (Wadigora) tribe who inhabited the local area in the early 1800s following European settlement. The reserve proposed to be renamed is approximately 14ha in size and comprises fifteen land parcels. (Attachment 2)

2. A report recommending the name Wadigora Reserve was submitted to Council on the 26 May 2008. However, as the word ‘Wadigora’ is of Aboriginal origin, Council deferred the matter pending further consultation with relevant Aboriginal organisations.

3. Council staff have now undertaken further consultation with members of the Parramatta Aboriginal Advisory Committee and the Darug Peoples Advisory Committee (DPAC) regarding the interpretation and suitability of the proposed name. DPAC has recommended the alternative name Waddangalli as it is considered more appropriate for the reserve. (Attachment 3)

4. The name Waddangalli has been selected as it is in recognition of the abundance of native Acacia decurrens (Green Wattle) occurring in the understorey of the vegetation at this site. The tree exudes a sweet edible gum/liquid from its trunk. The name is derived from the following:

a. ‘Wadda’ meaning gum or sweet liquid;

b. ‘ng’ referring to an object (in this case the gum/liquid)

c. ‘al’ meaning power and ‘li’ meaning action (refers to how the gum comes out of the tree under its own accord);

5. This tree grows to 15 metres in height and has bright yellow flowers in early spring. It was important to the Aboriginal peoples who originally inhabited the area as it had a variety of uses including:

a. Gum – food / medicinal treatments;

b. Bark – contains a high level of tannin used for tanning skins. It was also dropped into small pools to poison fish;

c. Seeds - ground to make a flour or paste;

d. Wood - flexible timber that was often used to make hatchet handles.

Acacia decurrens was also heavily exploited in colonial times as a source of tannin for tanning hides, and the bark was also used as a tea substitute.

6. The vegetation in the reserve is remnant Shale Plains Woodland, a sub-group of Cumberland Plain Woodland. This is classified as an Endangered Ecological Community under the NSW Threatened Species Act 1995, and has been zoned Environmental Protection. Council undertakes a number of revegetation and regeneration activities in the reserve under its annual Bushland Management Project.

7. The unnamed reserve is part of John Thomas Campbell’s original 1825 land grant of 1000 acres, which he called ‘Quid Pro Quo’. John Thomas Campbell (1770 – 1830) was appointed secretary to Governor Macquarie from 1810 – 1820, and was also the Provost Marshal from 1812 to 1822. Campbell took a leading part in the founding of the Bank of New South Wales from 1816 until 1817 and was appointed as the first president of its Board of Directors.

8. During the mid-1800s the area contained a number of orchards, and it was also renowned as being overrun by a large number of wild dogs. The nearby Woodville Road was previously called Dog Trap Road by early settlers as traps were reportedly set along the length of the road to control the packs of dogs that roamed the area. In 1898 the part of Campbell’s property in which the reserve is located was subdivided and sold as ‘Barbers Estate’. In the 1960s the parcels of land that comprise the reserve were acquired for open space under the County of Cumberland Planning Scheme.

9. ISSUES/OPTIONS/CONSEQUENCES

10. John Thomas Campbell has already been recognised for his contribution to the local area, as both Campbell Hill Pioneer Reserve and Campbell Hill Road have been named after him.

11. The proposed ‘Waddangalli Woodland’ name is supported in view of the significant number of this native species within the reserve. It also complies with the NSW Geographical Names Board’s ‘Guidelines for the Determination of Place Names’, which states that “Names of Aboriginal origin or with a historical background are preferred.”

12. A number of other parks and reserves within Parramatta Local Government Area have been assigned names of Aboriginal origin, and several of these names are associated with significant local native plant species found within them. In view of the size and significance of this public reserve it is appropriate for it to have a formal name.

13. Council generally assigns the title of ‘reserve’ to names for open space areas managed as bushland. However, consultation with local Aboriginal organisations has indicated that there are significant negative connotations associated with the use of the word ‘reserve’ for Aboriginal people. As this reserve is significant to the local Aboriginal community, and contains a woodland vegetation community, it is considered appropriate to use ‘Woodland’ instead of ‘Reserve’ in its name.

14. CONSULTATION & TIMING

15. As the name is of a botanical nature, Council’s Natural Resources staff were consulted regarding this proposal. They verified the significant population of Acacia decurrens occurring within this reserve and fully support the proposed Waddangalli Woodland name.

16. This alternative Aboriginal name was also discussed with Council’s Aboriginal staff, Ms K Mealing and all respondents who provided comments on the Wadigora name. These people have all confirmed they are supportive of the alternative Waddangalli name.

Troy Holbrook

Recreation Planner

Attachments:

1View	Attachment 1 - Wadigora Naming Proposal Letter	1 Page
2View	Attachment 2 - Map of Proposed Waddangalli Woodland	1 Page
3View	Proposed Guildford Park Name	1 Page

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 11.2

CULTURE AND LEISURE

ITEM NUMBER 11.2

SUBJECT Proposed Transfer of Various Parcels of Land to Council

REFERENCE F2007/01298 - D01132933

REPORT OF Property Program Manager

PURPOSE:

The purpose of this report is inform Council of a proposal by the Department of Planning (DOP) to transfer ownership of a parcel of land to Council, that is currently under the care, control and management of Council and to seek Council`s approval to execute the relevant documentation under seal.

RECOMMENDATION

That following the finalisation of the deed Council accept the transfer in fee simple of lots 1 and 2 DP986628 (part of Woodville Golf Course) from the Department of Planning and that all relevant documentation be completed under the seal of Council.

PURPOSE

1. The purpose of this report is inform Council of a proposal by the Department of Planning (DOP) to transfer ownership of a parcel of land to Council, that is currently under the care, control and management of Council and to seek Council`s approval to execute the relevant documentation under seal.

BACKGROUND

2. There are about 130 parcels of land currently under care, management and control by Council on behalf of the Department. The vast majority of these parcels are used as all or part of reserves or sports grounds. It is understood that the DOP has embarked on a project to transfer these types of parcels to various councils across the State.

ISSUES/OPTIONS/CONSEQUENCES

3. The list of parcels applicable to this Council is under examination at present and a further report will be submitted to Council at a later date addressing these parcels. There are two (2) parcels, however, being lots 1 and 2 DP986628, which require earlier attention. These parcels are an integral part of Woodville Golf Course, containing several fairways and holes plus work shed, and are the remaining parcels not in Council’s ownership. The opportunity should be taken to gain ownership, albeit subject to conditions of use. In addition these parcels are affected by Sydney Water`s Rosehill Recycled Water Scheme. Sydney Water advises that this scheme involves the construction of a new water recycling plant and distribution system to supply highly treated recycled water to 13 key industrial sites and irrigation customers in Western Sydney will encompass a 20 kilometre distribution and water storage reservoirs at Woodville Golf Course and Rosehill affecting several local government areas. The proposed Scheme is classified as a major project under State Planning Policy (Major Projects) 2005 and requires approval from the NSW Minister for Planning under Part 3A of the Environmental Planning and Assessment Act 1979.

4. Council officers were first approached about the scheme in mid 2007 and, as the proposal firmed, Councillors were informed of it in March 2008.

5. The water storage reservoir is proposed to be located near the work shed off Barbers Road and will have little visual impact from the road. While commercial arrangements still have to be finalised it is DOP`s preference that the property be transferred to Council before this happens. This has the advantage of additional income being payable to Council from the licence fee. In addition Council would have access to an additional water supply to assist in course irrigation.

6. The DOP has developed a standard deed of transfer which would impose, by way of S88D instrument, various restrictions on the use of the land. These restrictions would need to be negotiated so that they don`t impact on either the proposal for the reservoir or the current use as a golf course or for recreation purposes. A copy of letter outlining offer of transfer of lot 1 and 88D terms is attached for information purposes as attachment 2.

CONSULTATION & TIMING

7. This matter has been progressed in consultation with Council`s City Assets and Environment Unit and legal advice has been sought when necessary.

Paul Burne

Property Program Manager

Attachments:

1View	Plan of Land Parcel
2View	Copy of Letter of Offer

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 11.3

CULTURE AND LEISURE

ITEM NUMBER 11.3

SUBJECT Relationship to Sydney Turf Club & Golden Slipper

REFERENCE F2005/01920 - D01134351

REPORT OF Acting Service Manager - Major Events and Sponsorship

PURPOSE:

To report to Council on the current state of Council’s relationship with the Sydney Turf Club and plans for Council involvement in the 2009 Golden Slipper Festival.

RECOMMENDATION

That Council receive and note the report

BACKGROUND

1. At its meeting of 24 September 2007, Council resolved in part:

“That a report be prepared, once the epidemic has passed, examining the possibility of a joint promotion with the STC along the lines of Council’s successful joint promotion of the Golden Slipper.”

2. This request was reiterated by Council at its meeting of 12 May 2008:

“That Council:

Call for a report on Council’s previous motion at the time of the equine flu focused on the concrete actions taken by the Administrative officers regarding a joint promotion with the STC.”

3. Council has a long history of supporting the Golden Slipper Festival at Rosehill Racecourse, working collaboratively with the Sydney Turf Club (“STC”).

4. This history, and the event itself, were disrupted in 2007 and 2008 by the outbreak of equine influenza (“EI”).

5. On 30 June 2008, the Federal Minister for Agriculture announced Australia would be declared from that date, free of EI. He also announced a further period of six months for surveillance for any re-occurrence of EI.

6. On 25 December 2008, the Minister announced that Australia was now internationally recognised as free of EI.

7. The 2009 Golden Slipper Festival begins on March 21 and the feature race is scheduled for April 4.

Meetings with STC

8. Representatives of the Events team met with Marketing and Promotions Officials of the STC in September 2008. The activities undertaken in previous years were reviewed. These activities have included a local “launch”, barrier draw, programs for local residents and CBD workers including various activities in Church Street Mall, and the placement of marketing collateral throughout the CBD.

9. The STC indicated the promotional direction they were taking for the next Golden Slipper and how Parramatta City Council could collaborate in that strategy. Their strategy is to maximise media opportunities and the effectiveness of interstate and international marketing.

10. Subsequently, the STC entered negotiations with Events NSW for the joint marketing of Golden Slipper Festival with Randwick’s Autumn Racing Carnival, to maximise the effectiveness of interstate and international marketing. A new Autumn Racing brand has now been developed.

11. A second discussion between officers of Council and the STC was arranged for early February. At this session, the STC enunciated its preferences for promotional support. Their intention is to conduct a media focused event, for instance a “Mad Hatters Day”, or “Supermodels” in Parramatta, timed to occur in the week prior to the races – date to be set. The purpose of such an event would be to attract maximum television and press coverage, identifying the key location of the Rosehill venue for the Golden Slipper in Parramatta.

12. The STC has indicated that it is looking at a package of opportunities for Councillors and other community leaders to attend the Parramatta Cup (February 21) the Silver Slipper (February 28) and the Golden Slipper (April 4). Details of this should be available shortly.

Logistics

13. In contribution to the media event, Council proposes to erect a stage (or fashion catwalk) in the Church Street Mall for the media event. Council will also assist in providing street banners on banner poles throughout the City.

Sponsorship

14. At this stage, an amount of $8000 has been reserved for the Golden Slipper promotion from within the existing General Events budget.

ISSUES/OPTIONS/CONSEQUENCES

15. The STC’s focus on maximizing media opportunities aligns with and adds value to Council’s promotional and tourism strategies.

16. The STC’s relationship with Events NSW and the development of the Autumn Racing brand strengthen Parramatta City Council’s relationship with Events NSW and the present promotion of Parramatta through the NSW Master Events Calendar with specifically includes Riverbeats, and other events with which Parramatta is associated such as Sydney Festival, Australia Day, the Sydney Morning Herald International Food Festival, and the Sydney Writers Festival.

17. In the future, STC are keen to review a longer term, multi-year arrangement, which will be negotiated after the completion of their 2009 commitments.

CONCLUSION AND RECOMMENDATION

18. That Council receive and note the report

George Mannix

Acting Service Manager, Major Events & Sponsorship

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 12.1

COMMUNITY CARE

ITEM NUMBER 12.1

SUBJECT Affordable Housing

REFERENCE F2004/06029 - D01128480

REPORT OF Manager - Social Outcomes

PURPOSE:

The purpose of this report is to advise Council of the results of an Affordable Housing needs assessment (see Attachment 1). It recommends that an updated Affordable Housing Policy be prepared along with an implementation plan that will align with Council’s strategic plan (Parra 2025), long term financial plan and strategic asset management plan.

RECOMMENDATION

(a) That, Council note Parramatta’s current affordable housing need and its impact on the community.

(b) Further that, Council resolve to develop a detailed Affordable Housing Policy 2009 with an implementation mechanism and this be reported back to Council in May 2009 for consideration.

BACKGROUND

1. Housing is affordable when households, renting or purchasing, are able to pay their housing costs and still have sufficient income to meet other basic needs such as food, clothing, transport, medical needs and education (Housing NSW).

2. Low to moderate income earners are said to be in housing stress if they are paying over 30% of their gross income on housing.

3. When housing is unaffordable residents’ basic human needs are compromised - family life, privacy, freedom of movement, healthcare, growth and development.

4. Affordability problems also lead to wider social impacts which is a concern for Council - reduction in social mix can lead to residential areas becoming increasingly homogenous and intolerant; social polarisation results in concentrations of advantaged and disadvantaged communities; dislocation of people from their local support networks places a greater burden on support services; the labour force is affected when lower paid key workers leave their community to find cheaper housing.

5. PCC has adopted a Draft Parramatta Affordable Housing Scheme 2003. This now requires revision as the options for intervention have grown and the level of housing stress in the LGA has increased (as demonstrated by the following data).

6. Over 7,140 households (14%) were in housing stress in Parramatta in 2006. This is higher than the Sydney and WSROC average, and has grown from 8.8% in 2001. Rental stress accounts for 72% of all housing stress.

7. Those most affected In Parramatta are low to moderate income earners who are renting, mainly couple households with young children (under 15), older one person households (65+) and middle aged one person households (45 – 64yrs).

AFFORDABLE HOUSING OPTIONS

8. PCC has limited capacity on its own to minimise rental housing stress. A partnership approach is required with State and Federal government and non government sectors.

9. There are 3 intervention approaches available to Council. All have merit and are worthy of consideration as part of a holistic Council response:

Maintaining community capacity to afford – a) Social programs enabling greater economic capacity of stressed minorities, b) Protecting existing low cost housing stock through planning regulation.

Promoting affordable housing provision by the private sector – a) Social planning b) Land Use planning regulations to promote affordable housing development – eg Negotiating Voluntary Planning Agreements with developers for the creation of affordable housing units.

Direct intervention in housing policy / provision through advocacy and leadership - a) Research and advocacy for legislative/policy change, b)Dedication of existing land holdings / capital, c) Leadership in project initiation, d) Creation of new housing organisations, e) Developing and administering housing stock.

10. An updated affordable housing policy and subsequent actions should be cost neutral or have the capacity to earn income for Council, align with asset management plans, and meet the needs of those most vulnerable to housing stress in our community.

POTENTIAL FUTURE ACTIONS

11. One strategy that appears promising is the development of an ‘Affordable Housing Bank’ through the private sector. In the right location and within an appropriate urban design context, PCC could negotiate a Voluntary Planning Agreement with developers for the creation of affordable housing units to be transferred to Council, in addition to obligations under Section 94. Tenancies could be managed by a Community Housing Provider. Not only will this meet the social need, but it has capacity to raise regular income from tenancies, and longer term contribute income through property sales.

NEXT STEPS

12. An up to date Affordable Housing Policy is required to confirm Council’s approach, with a subsequent implementation plan to translate policy into action.

Megan Dephoff

Manager Social Outcomes

Attachments:

1View

Affordable Housing in Parramatta LGA: A Discussion Paper

53 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.1

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.1

SUBJECT Investments Report for November 2008

REFERENCE F2008/01474 - D01118879

REPORT OF Manager - Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of November 2008.

RECOMMENDATION

That Council receives and notes the investments report for November 2008.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. The Council’s investment portfolio stood at $86.9 Million as at 30th November 2008. (Previous month $77.5 Million) The weighted average portfolio held for November 2008 was $77.5 Million (Refer attachment 1).

4. Council invests directly with Local Government Financial Services (LGFS), various term deposit providers and with funds managers utilising the services of CPG Research & Advisory Services. There are also investments with the Commonwealth Bank for loan offset funds.

5. The average interest rate on Council’s investments for the month compared to the Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.01% 1.01%

Funds Managers -0.32% -2.50%

Bank Bill Index 0.54% 6.83%

NB: Annualised rates are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

6. After allowing for Council’s loan offsets and at call funds, Council recorded an annualised return of 1.01% for the month of November for its total investment portfolio. The return recorded by Council was below the Bank Bill Index of 6.83%. Fund managers recorded a negative annualised rate of -2.50%.

7. The amount of funds invested at the end of November increased from the previous month by 9.4 Million. This increase was due to cash inflows from the second rates instalment which was due by 28^th November 2008.

8. Overall, November was another month dominated by government and central bank initiatives after economic data continued to weaken.

9. A volatile environment domestically and internationally caused some panic selling in global and equity markets, sparking various government funded relief packages in the US.

10. Domestically the Reserve Bank of Australia (RBA) slashed the official cash rate by 75bp in its November meeting, and followed this up with a further cut of 100bp in December, taking the official cash rate to 4.25%. The RBA is trying to avert a recession such as is currently being experienced in the US, Europe and Japan.

11. Parramatta City Council experienced negative returns for the month of November on the Managed funds section of its portfolio. The major reason for this outcome was the poor result of the Blackrock Diversified Credit fund which is currently liquidating and the CFS Global Income Fund. These funds had a combined mark to market loss for November of approximately $420k.

12. Council has been able to partially cushion some of the current losses from managed funds by positioning approximately 80% of the overall portfolio in Term deposits, Cash at call and other fixed return products. However the current magnitude of loss on Blackrock and CFS Global has had a major effect on councils overall performance.

13. Grove Investment and Advisory (Council Advisors) maintain that the CFS Global fund and other longer term Equity linked products should be maintained with a view to longer term recovery, however council will continue to review this with Grove on a monthly basis.

14. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

15. The Certificate of Investments for November 2008 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of November 2008 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

16. There is no standard report attachment - detailed submission - attached to this report.

Jenny Fett

Finance Manager

Attachments:

1View	Investments & Loans - Performance	1 Page
2View	Summary of Investments Portfolio	2 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.2

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.2

SUBJECT Investments Report for December 2008

REFERENCE F2008/01474 - D01124196

REPORT OF Manager - Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of December 2008.

RECOMMENDATION

That Council receives and notes the investments report for December 2008.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. Council’s investment portfolio stood at $86 Million as at 31st December 2008. (Previous month $86.9 Million) The weighted average portfolio held for December 2008 was $88.6 Million (Previous month $77.6 million) (Refer attachment 1).

4. Council invests directly with Local Government Financial Services (LGFS), various term deposit providers and with funds managers utilising the services of CPG Research & Advisory. There are also investments with the Commonwealth Bank for loan offset funds.

5. The average interest rate on Council’s investments for the month compared to the Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.36% 4.50%

Funds Managers 0.23% 3.05%

Bank Bill Index 0.43% 5.13%

NB: Annualised rates are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

6. After allowing for Council’s loan offsets and at call funds, Council recorded an annualised return of 4.50% for the month of December for its total investment portfolio. The return recorded by Council was below the Bank Bill Index of 5.13%. Fund managers recorded an annualised rate of 3.05%.

7. The amount of funds invested at the end of December decreased from the previous month by $900k. This minor decrease was due to Civic Place interest instalments being due on the 22^nd of December 2008.

8. The favourable returns received by Council for December 2008 can mostly be attributed to a more stable performance from Councils Managed Funds. With the exception of the Blackrock Diversified Fund, all other funds showed a positive return.

9. Overall, the bleak outlook for the global economy did not spark a major sell-off that has occurred over the past few months. Financial markets were more resilient to some of the weak economic news that was revealed during the month.

10. Domestically the Reserve Bank of Australia (RBA) sliced another one percentage point off the official cash rate to 4.25% in its December meeting, bringing the cuts since September to 3%. This has proven to be the most aggressive Australian monetary policy action since the mid 1980s.

11. Council has placed approximately 80% of the overall portfolio in Term deposits, Cash at call and other fixed return products. This strategy will help cushion some of the volatile market outcomes. However the current realised losses and possible future losses on the Blackrock Diversified treasury Fund during this period of liquidation will continue to effect Councils overall reported returns.

12. Grove Investment and Advisory (Councils Advisors) have announced a merger with The Counterpoint group to become CPG Research and Advisory. The CPG research team is now twelve strong and has senior researchers for each of the main Classes of assets including; Australian equities, overseas equities, Bonds, Cash and Fixed Interest, Property, and Private equity alternatives. The strengthening of the research team will improve Councils ability to make prudent investment decisions.

13. After discussions concerning Councils current portfolio of managed funds, CPG maintain that the CFS Global fund and other longer term Equity linked products should be maintained with a view to longer term recovery. Council will however continue to review this with CPG on a monthly basis and will continue to place all new funds in term deposits or cash at call.

14. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

15. The Certificate of Investments for December 2008 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of December 2008 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

16. There is no standard report attachment - detailed submission - attached to this report.

Jenny Fett

Finance Manager

Attachments:

1View	Investments & Loans - Performance	1 Page
2View	Summary of Investments Portfolio	2 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.3

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.3

SUBJECT Australian Local Government Women's Association (ALGWA) Conference - 56th Annual Conference 'Women in Leadership - The Roadmap' from 19 - 22 March 2009 in Queanbeyan

REFERENCE F2004/06887 - D01127913

REPORT OF Service Manager - Council Support

PURPOSE:

This report is placed before Council to seek the appointment of three (3) to five (5) Councillors to attend the Australian Local Government Women’s Association (ALGWA) Conference 56^th Annual Conference ‘Women in Leadership – The Roadmap’ from 19 - 22 March 2009 in Queanbeyan.

RECOMMENDATION

(a) That Council nominate three (3) to five (5) Councillors i.e. the Lord Mayor (or nominee) plus any other nominated Councillors to attend the Australian Local Government Women’s Association (ALGWA) Conference 56^th Annual Conference ‘Women in Leadership – The Roadmap’ from 19 - 22 March 2009 in Queanbeyan .

BACKGROUND

1. The conference organising committee has developed an exciting program of recognised experts in areas concerning women and women’s issues within Local Government.

2. This year’s theme ‘Women in Leadership – the Roadmap’ will look at issues facing women in Local Government on the road to getting things done.

3. Delegate registration, accommodation, flights and out-of-pocket expenses total the approximate amount of $1,400.00 per delegate.

4. This is a Category A Conference as outlined in Annexure 1 of the conference categories from the Civic Office Expenses and Facilities Policy. Category A of this policy permits the attendance of three (3) to five (5) Councillors i.e. the Lord Mayor (or nominee) plus any other nominated Councillors to attend.

ISSUES/OPTIONS/CONSEQUENCES

5. A copy of the conference program and conference guest speakers is appended as Attachment 1.

Graeme Riddell

Service Manager – Council Support

Attachments:

1View

2009 ALGWA Conference Brochure Queanbeyan

8 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.4

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.4

SUBJECT Disclosure of interests register

REFERENCE F2004/07102 - D01128911

REPORT OF Policy Review Officer

PURPOSE:

To table completed Pecuniary Interest Returns lodged under the provisions of Section 449 of the Local Government Act, 1993 for newly elected Councillors

RECOMMENDATION

That the section 449 returns for newly elected Councillors be tabled at the meeting.

BACKGROUND

1. Section 449(1) of the Local Government Act 1993 requires that a councillor or designated person complete and lodge a section 449 disclosure within 3 months of becoming a councilor or designated person.

2. Under the provisions of Section 450A of the Local Government Act, 1993 the General Manager must arrange for the tabling of all Pecuniary Interest Returns at the first meeting of the Council after the last day of the period for lodgment.

3. Section 449(4) provides that those councillors who have lodged a return within 3 months of 30 June in the year of lodgement, need not lodge a further return. Accordingly, returns were not required for returning Councillors.

4. This register is a public register within the terms of Schedule 3 to the Local Government Act 1993 and is available for inspection, in accordance with the provisions of Section 12.

ISSUES/OPTIONS/CONSEQUENCES

5. All returns for newly elected Councillors were completed and received within the required timeframe.

Erin Lottey

Policy Review Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.5

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.5

SUBJECT Whistleblowers Protection Policy

REFERENCE F2009/00449 - D01131168

REPORT OF Manager Service Audit and Review

PURPOSE:

To report on the operation of Council’s Whistleblowers Protection Policy in response to Council Resolution of 15 December 2008 (Minute 10360)

RECOMMENDATION

That Council receive and note the report of the Manager Service Audit & Review.

BACKGROUND

1. At its meeting of 24 November 2008 Council resolved (Minute 10360):

That the CEO provide a comprehensive report to Council on the Whistleblower Protection Policy as identified at page 40 of the PCC 2006/2007 Annual Report. It is requested that the following be included:-

(a) Adoption or utilisation of Department of Local Government Model Internal Reporting Policy as set out in DLG Circular 97/8 and the date of implementation.

(b) The number of Protected Disclosures made pursuant to the Protected Disclosures Act 1994 and the Whistleblower Protection Policy. Can this graphed year on year?

(c) Include copies of memos, brochures, and posters disseminated to staff and stakeholders advertising the Whistleblower Protection Policy used to promote the program.

(d) Information on how to reach the Whistleblower Protection Policy via the ParraCity Intranet.

(e) Provide a full copy of the Whistleblower Protection Policy.

(f) Provide details of the whistleblower hotline if one exists.

(g) Provide a confidential report on an actual case without names, and final results.

2. This report provides details of the operation of Council’s Whistleblowers Policy and current actions aimed at reviewing the operation of the Policy.

ISSUES/OPTIONS/CONSEQUENCES

3. Council adopted its current Whistleblowers Protection Policy on 12 July 2005 (Minute 7967). The current Policy is based on the NSW Ombudsman’s “Model Internal Reporting Policy for Councils” contained in the Protected Disclosures Guidelines (5^th Edition, May 2004). This document supersedes the previous policy based on the DLG Circular 97/8. The Policy is currently subject to review in conjunction with the Code of Conduct and a number of other governance policies.

4. The Protected Disclosure Act, 1994 provides protection for persons making disclosures concerning suspected corruption, maladministration, or serious or substantial waste in accordance with conditions defined in the Act. Disclosures have been received from staff, Councillors and the ICAC. The number of disclosures that have been accepted by the General Manager as protected disclosures over the past four (4) years is:

2004/05 6

2005/06 4

2006/07 1

2007/08 4

5. Following adoption of the current policy, workshops were conducted with managers and staff during 2006 and 2007 covering the Code of Conduct and its related Whistleblowers Policy. At these workshops, all managers were provided with comprehensive policy folders containing the Whistleblowers Protection Policy. Additionally staff were provided with condensed versions of the policy as shown at Attachment 1.

6. Prior to commencing duty, all new Council staff are provided a copy of the Whistleblowers Protection Policy together with a number of other complete Council policies. Additionally, condensed versions of the Policy are provided to new staff at Orientation Training where the Whistleblowers Protection Policy and other conduct policies are workshopped. Promotional postcards from the ICAC (see Attachment 2) are also provided to staff at Orientation Training.

7. Council’s Whistleblowers Policy is available on Council’s Intranet and in Council’s Policy Register held in the Electronic Document Management System TRIM. Access to the Policy on TRIM and the Intranet can be gained through the respective search bars by entering “whistleblower” or “protection”. The Policy can also be accessed by page search on the Intranet by side-bar menu under CEO, Service Audit & Review, SAR Policies.

8. A full copy of Council’s current Whistleblowers Protection Policy is shown at Attachment 3 and provided under separate cover to Councillors and senior staff. A copy of the document can be obtained by contacting Mr Michael Quirk on 9806 5235.

9. Council does not currently host a complaints or whistleblowers hotline however the provision of such services is being considered in the current policy review.

10. Details of a Protected Disclosure Enquiry conducted excluding, personal information, will be provided to Councillors under separate confidential cover.

CONSULTATION & TIMING OF REVIEW

11. The current policy was subject to a compliance review in 2007 and is currently subject to a more comprehensive review in conjunction with the Code of Conduct.

12. The current policy review is examining possible changes to the policy framework to enhance staff confidence in the policy and its implementation. The review is assessing the viability of establishing a hotline service for disclosures as well as other methods of improving the speed and accuracy of referrals to the Chief Executive Officer.

13. Following staff consultation, the revised policy will be submitted to Council for consideration by May 2009. Following adoption of a revised policy, a comprehensive staff training and awareness program will be undertaken.

Michael Quirk

Service Manager – Audit and Review

Attachments:

1View	Condensed Whistleblowers Policy
2View	ICAC Promotional Postcard
3View	Whistleblowers Protection Policy	23 Pages

REFERENCE MATERIAL

Ordinary Council 23 February 2009

Item 13.6

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 13.6

SUBJECT 2008/09 Management Plan - December Quarterly Review

REFERENCE F2008/04591 - D01134135

REPORT OF Manager - Finance

PURPOSE:

1. Section 407 of the Local Government Act 1993 requires the General Manager (Chief Executive Officer) to report to the Council within 2 months after the end of each quarter as to the extent to which the performance targets set by the Council’s Management Plan have been achieved during that quarter.

2. Clause 203 of the Local Government (General Regulation) 2005 requires that the Responsible Accounting Officer (Manager Finance) prepare and submit to the Council, not later than 2 months after the end of each quarter, a budget review statement that shows, by reference to the estimate of income and expenditure set out in the Management Plan, a revised estimate of the income and expenditure for that year. The Responsible Accounting Officer is also required to include with the budget review statement, a report as to whether or not the Responsible Accounting Officer believes that the statement indicates that the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure, and if that position is unsatisfactory, recommendations for remedial action.

RECOMMENDATION

(a) That Council adopt the Chief Executive Officer’s December 2008 Quarterly Review of the 2008/09 Management Plan and Budget. (Attachment 1).

(b) That Council note and approve the actual results and variations to the previously adopted budget estimates for the 2008/09 financial year as detailed in Attachment 1.

(c) Further, that Council adopt the Responsible Accounting Officer’s report on the financial position of the Council.

BACKGROUND

1. The attached December 2008 Quarterly Review contains the Chief Executive Officer’s report, detailing the extent to which the performance targets set by the Council’s 2008/09 Management Plan have been achieved on a Program basis.

2. The Review also details at pages 13-14 and 72 the actual income, expenditure and proposed budget adjustments for 2008/09 with comparisons to the budget previously adopted by Council.

3. The December 2008 Quarterly Review was submitted to Council’s Program Panels’ meeting on 16 February 2009. Any changes from the Program Panels’ meeting will be incorporated as an addendum to this document to be considered at the Council meeting.

ISSUES/OPTIONS/CONSEQUENCES

Report of the Responsible Accounting Officer

As noted earlier in this report the Responsible Accounting Officer is required, as part of the Quarterly Management Plan Review, to report on the financial position of the Council.

Operating Statement result

Council is required to produce a financial statement in accordance with statutory accounting standards and generally accepted accounting principles. This Operating Statement does not include funds transferred to and from reserves and includes depreciation and the profit/loss on disposals of assets.

Council’s original budget, adopted in June 2008 as part of the 2008/09 Management Plan, was to deliver a balanced operating result.

The December review has resulted in the forecast year end result being a balanced budget, in line with the original budget proposed in the Management Plan. This has been achieved despite some significant challenges created by reduced investment income and some increases in employee costs. These have been offset by additional income and with interest costs reducing borrowing costs are also forecast to decline. Council is holding positions vacant to contain employee costs and ensure that the forecast can be met.

Increasing electricity costs, both for this year and forecast for next financial year are presenting a challenge; therefore it is recommended that Council retain Street Lighting at its current percentage of Greenpower (10%). This provides an estimated saving of $70K this year. The move to 100% Greenpower would cost considerably more than this.

Operating surplus/(deficit)- movements during the year

Original Budget adopted with Management Plan Nil

Revised Budget following 30 June re-votes Deficit $1.6M

September Review forecast Surplus $0.26M

December Review forecast Nil

The major areas that have contributed to the revised forecast operating result are:

REVENUE

Rates and Annual Charges

Additional $271K in rates and annual charges following supplementary rates being levied and other rates related income increases.

Parking Stations revenue

Additional revenue of $182K.

Riverside Theatres

Additional revenue of $218K is offset by increases in expenses. (After these offsets and the transfer from reserve of grant funds, the net increase in cost for the year is $33K.)

Parking fines

Additional revenue of $100K is forecast.

Capital Grants

Increase of $458K mainly due to the inclusion of the Roads to Recovery grant that has been received in the current year following additional work. The project expenditure was revoted from 2008/09.

Investment income reduction

A $1.4 million reduction is expected annual investment income resulting from the global financial crisis. (Impact to the net services result is $718K after reducing corresponding transfers to reserves by $697K)

Profit on sale of assets

There is a reduction of $121K due to a loss incurred on sale of land

EXPENSES

Employee costs

Increase of $1,019K due to –

· Workers compensation premiums - increase of $404K

· Riverside Theatres cost increases $418K (offset by additional income as noted above)

· Employee on costs including maternity leave provisions and rehabilitation costs

Interest expense

A $913K reduction due to the drop in interest rates on variable loans. (The impact on the net services result is $174K after reducing relevant transfers from Civic Place reserve by $739K.)

Depreciation expense

Increase of $530K following the revaluation of assets.

Street Lighting expenses

Council should note that while it was Council’s preference to source 100% of street lighting electricity from Greenpower, it has been necessary to provide for only 10% in the budget due to increases in energy costs and current and future budgetary pressures.

Projects Summary

At this December Review the total Projects budget has been revised to $43.8 million, a net increase of $800K from the September review. This is made up of operating projects $4.7 million and capital projects $39.1 million.

Original Budget adopted with Management Plan $30.465M

Revised Budget following re-votes $40.7M

September Review forecast $43.0M

December Review forecast $43.0M

Additional budget allocations are required for:

1. Civic Place project management $400K to cover higher court costs and to budget for internal project management salaries that were not previously budgeted. This will be funded from Civic Place reserve.

2. Land Acquisition $580K funded from property reserve

3. Memorial Drive, Granville $500K to be funded from Stormwater Reserve and Grants

4. Doig Street Cycleway $138K funded from RTA grants.

5. Fish ladders Parramatta River $100K funded from grants already received

Expenditure forecasts are reduced however for the following:

1. Wharf Road Boat Ramp $225K deferred for design work

2. Blackspot Program $75K reduced grant

3. Flood plain property acquisition $350K, delay in acquisitions and funds returned to reserve

4. Neighbourhood Improvement Granville $160k moved to next year

One project has been moved from being a capital project ( 12601 –Arts Facilities and Cultural Place) and recreated as an Operating Project to better match the nature of the spend and accord with accounting standards.

Roads to Recovery funds of $619K have been transferred to other Projects.

Responsible Accounting Officer’s Statement

Following a review of the attached December 2008 Quarterly Review, it is considered that the financial position of the Council for the remainder of this financial year is satisfactory.

Jenny Fett

Manager Finance – Responsible Accounting Officer

Attachments:

December 2008 Quarterly Review of the Management Plan (Copies distributed to Councillors and Senior Staff Only )

REFERENCE MATERIAL