Agenda of Special Council - 24 September 2012

NOTICE OF Special Council MEETING

The Special Meeting of Parramatta City Council will be held in the Council Chamber, Fourth Floor, 2 Civic Place, Parramatta on Monday, 24 September 2012 at 6.45pm.

Dr. Robert Lang

Chief Executive Officer

Parramatta – the leading city at the heart of Sydney

30 Darcy Street Parramatta NSW 2150

PO Box 32 Parramatta

Phone 02 9806 5050 Fax 02 9806 5917 DX 8279 Parramatta

ABN 49 907 174 773 www.parracity.nsw.gov.au

“Think Before You Print”

COUNCIL CHAMBERS

The Lord Mayor Clr Lorraine Wearne -

Lachlan Macquarie Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Greg Smith – Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Shahadat Chowdhury – Caroline Chisholm Wared			Clr John Chedid – Elizabeth Macarthur Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber – Lachlan Macquarie Ward			Clr Steven Issa – Woodville Ward
Clr James Shaw – Elizabeth Macarthur Ward			Clr Bob Dwyer – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward			Clr John Hugh – Elizabeth Macarthur Ward
Clr Paul Garrard – Woodville Ward	Clr Andrew Wilson - Lachlan Macquarie Ward	Jean Pierre Abood – Lachlan Macquarie Ward	Clr Bakous Makari – Arthur Phillip Ward

Staff

GALLERY

Note

The map of Councillor seating will be adjusted at the next meeting dependent on where Councillors sit at this initial meeting of Council for the new term.

Special Council 24 September 2012 Item 5.1

GOVERNANCE AND CORPORATE

ITEM NUMBER 5.1

SUBJECT Election of Lord Mayor and Deputy Lord Mayor for ensuing 12 Month Term

REFERENCE F2006/01191 - D02497626

REPORT OF Service Manager Governance, Quality and Performance

PURPOSE:

This report outlines the required procedure to elect a Lord Mayor and Deputy Lord Mayor.

RECOMMENDATION

(a) That Council determine the method of voting for election of Lord Mayor and Deputy Lord Mayor. That is, if more than one Councillor is nominated, whether the elections of Lord Mayor and Deputy Lord Mayor are to proceed by preferential ballot, by ordinary ballot or by open voting.

(b) That Council elect a Lord Mayor for the ensuing 12 months.

(d) That the Director-General of the Department of Local Government and Secretary of the Local Government and Shire Associations be advised of the result of the election.

(e) Further, that surrounding Councils be advised of the result of the election.

BACKGROUND

1 This report outlines the appropriate action to elect a Lord Mayor and Deputy Lord Mayor following the Local Government Elections held on 8 September 2012.

Election of Lord Mayor and Deputy Lord Mayor

2 Sections 225 and 227 of the Local Government Act provide that an area must have a Mayor who is elected by the Councillors from among their number unless there is a decision in force which provides for the election of the Mayor by the electors.

3 The role of the Lord Mayor is:-

* to exercise, in cases of necessity, the policy-making functions of the governing body of the council between meetings of the council;

* to exercise such other functions of the council as the council determines;

* to preside at meetings of the council;

* to carry out the civic and ceremonial functions of the mayoral office.

4 A Lord Mayor elected by Councillors holds this office for one (1) year. Such office:-

(a) commences on the day the person elected to the office is declared to be so elected, and

(b) becomes vacant when the person's successor is declared to be elected to the office, or on the occurrence of a casual vacancy in the office.

5 Section 231 provides that:-

"(1) The councillors may elect a person from among their number to be the deputy mayor.

(2) The person may be elected for the mayoral term or a shorter term.

(3) The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor.

(4) The councillors may elect a person from among their number to act as a deputy mayor if the deputy mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no deputy mayor has been elected."

6 Clause 394 of the Local Government (General) Regulation 2005 provides that, if a Mayor or Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 to that Regulation. For further reference a copy of Schedule 7 is appended to this report as Attachment 1.

7 Nomination forms for Lord Mayor (green) (Attachment 2) and Deputy Lord Mayor (blue) (Attachment 3) are included with this report. It would be appreciated if the completed nomination forms could be delivered or sent so as to reach the CEO/Returning Officer prior to 6.45 pm on 24 September 2012.

CONCLUSION

8 This matter is placed before Council to outline the required procedure for the election of the Lord Mayor and Deputy Lord Mayor.

Jennifer O’Donnell

Service Manager – Governance, Quality and Performance

7 September 2012

Attachments:

1 View	Local Government (General) Regulation 2005 - Schedule 7	3 Pages
2 View	Nomination Sheet for Election of Lord Mayor	1 Page
3 View	Nomination Sheet for Election of Deputy Lord Mayor	1 Page

REFERENCE MATERIAL