Item 7.1 - Attachment 1 |
Previous Child Care
Fee report from 27 April 2009 Meeting |
COMMUNITY CARE
ITEM NUMBER 12.5
SUBJECT Child Care Fees
REFERENCE F2008/03695 - D01182491
REPORT OF Service Manager Children and Family Services
PURPOSE: This report is provided in response to a
request from Council for a further report on the childcare centre fee options
following a Councillor workshop on the issue on 18 March 2009. The report and attachment outline various
options for Council consideration. |
(a) That
Council receive and note the contents of the report and attachment; (b) That Council consider the range of childcare fee options as
presented in the attached Options Paper; (c) That Council approve an increase in the childcare fees to a
minimum of $65.00 per day from 1st July 2009; (d) Further, that Council consider a staged increase in the childcare
fees that will assist their sustainability and work towards a cost neutral
result for Council. |
BACKGROUND
1. The childcare centres returned a deficit of $302,000 in the 2006/2007
financial year, and a deficit of $291,599 for the 2007/08 financial year. As the deficit result is neither a desirable
nor sustainable position, a review of the service was commenced in October 2007
to determine what was driving the deficit result.
2. Increasing costs and reduced utilisation,
particularly due to the preference of families not to enrol in services on
Mondays and Fridays, were found to be contributing factors to the deficit.
3. The review noted that Council’s childcare centres
all still have a waiting list for places, it is the number of days per week of
care that the majority of families are seeking that has changed. Where once the majority of families were
seeking full time care, the majority are now seeking 3 to 4 days per week,
mainly on Tuesdays, Wednesdays and Thursdays.
4. The
childcare centres also have a large waiting list for children aged under two
years which, at the time of this report, totalled 357.
5. As
a result of the review, a variety of fee options were put to the Council Fees and Charges Workshop in March 2008 and an average fee increase of
$17.16 (29.53%) per child per day was placed on exhibition within the 2008/2009
Management Plan.
6. Council received many responses from centre users to this fee proposal
and the fees were adopted at a much lower rate of $62.00 per day, resulting in
a deficit budget of $473,655 for 2008/9.
7. Based
on a 90% utilisation figure, a Child Care Fees Options Paper was presented to
Councillors at a budget workshop on 18 March 2009. As a result of this workshop additional
information was requested from Councillors regarding the childcare fee options.
ISSUES/OPTIONS/CONSEQUENCES
8. As detailed in the
Childcare Fees Options Paper March 2009 (Attachment
1), four fee options have been proposed along with an analysis for the resulting
cost to Council and the impact on families.
These options can be considered in conjunction with the information
below.
Fee Increase to Achieve a Cost
Neutral Result
9. If it is decided
to increase the fees in one step to achieve a cost neutral result, it would
mean an increase of $12.00 per child per day which equates to19.3%.
10. This increase in
fees if undertaken in one financial year would be seen as considerable and
Council could anticipate that there could well be financial hardship for many
families if such an increase was introduced at one time.
11. As a result of the feedback from this type of proposed fee increase in
the 2008/2009 Management Plan, it can be anticipated that the reaction of the
families will be negative and many families may have no other option but to
either look for cheaper childcare elsewhere, or reconsider working arrangements
and withdraw or reduce their days of attendance.
12. This is a very real consideration for Council and the childcare
services, as increasing the fees to such an extent could drive utilisation a
lot lower than the 90% rate, generating more challenges for the centres to
return a cost neutral budget.
Staged Fee Increase to Achieve a
Cost Neutral Result
13. Another
option is to implement a staged fee increase that would achieve a reduced
subsidy and eventually a cost neutral result for Council.
14. It
is proposed that the fees could increase in July 2009 and then again in January
2010. The following table gives an
indication of the impact of a staged fee structure on Council.
Proposed
Fee/Day |
Daily
Fee Increase |
Percentage
Increase |
Total
Annual Cost to Council Across 5 LDC Centres |
Option 1 $65.00 from July 2009 |
$3.00 |
4.8% |
$384,994 p/a |
Option 2 $65.00 from July 2009 $68.00 from January 2010 |
$3.00 $3.00 |
4.8% 4.6% |
$306,430 p/a |
Option 3 $66.00 from July 2009 $70.00 from January 2010 |
$4.00 $4.00 |
6.5% 6.1% |
$211,468 p/a |
15. Full
cost neutrality and service sustainability could be achieved with further
staged fee increases in the following financial year.
16. Taking
into consideration future planning, there may need to be a further increase of
$4.00 per day in January 2011 to incorporate the fact that the State Government
is currently reviewing the Children’s Services Regulations and they will
include a new staff to child ratio of 1:4 instead of 1:5 for children under two
years of age. This will have a budget
impact as each centre will require an extra staff member.
17. At
this stage it is unknown if the new Regulations will come with a transition
timeframe for the increased ratio or if they will come with additional funding,
so this proposed figure is only an approximation until details are confirmed.
CONSULTATION
& TIMING
18. After
the decision is made for a proposed fee for 2009/10, a letter will be sent out
to the families at the Long Day Care Centres notifying them of Council’s
intent. Families will have an
opportunity therefore, to respond as part of the public exhibition of the Draft
2009/10 Management Plan and Budget and Council could consider such responses
prior to adopting the final Plan.
19. Consultation
is also currently being undertaken with the Department of Community Services
and the Federal Government in terms of a more sustainable service delivery
model and funding options for the Occasional Care Centre. This service currently operates with a
deficit and no fee increases have been proposed at this stage as utilisation
remains low. Further information on the
Occasional Care Centre will be made available once negotiations with the
government agencies have been advanced.
Carolyn Isaac
Service Manager Child and Family Services
Childcare Fees Option Paper - March 2009 |
5 Pages |
|
Previous Child Care
Fee report from 27 April 2009 Meeting |
CHILD
(OPTIONS
PAPER)
MARCH 2009
F2008/03695 –
D01156779
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY
2. BACKGROUND
3. CHILDCARE FEE LEVELS – IMPACT ON COUNCIL BUDGET 2009/2010
4. PROPOSED FEE INCREASE IMPACT ON FAMILIES
5. LOOKING AHEAD
This discussion paper provides some background information on the fees
currently applying to Council’s child care services and proposed for the
Management Plan and Budget 2009/10. A
modest fee increase has been included in the draft services budget which will
result in a deficit result for Council, similar to 2009/10. Other options are outlined in this report
including details of the potential impact on families and Council.
It has been the aim of Council to achieve cost neutrality with the
childcare centres but due to increasing costs and reduced utilisation this has
not occurred in recent years. The
utilisation issue started to arise largely as a result of incentives in the way
the Federal Government applied a fee subsidy which encouraged more families to
switch to part time care and so the centres were faced with numerous odd days
to fill, particularly on Mondays and Fridays.
As a result of this, a significant review of the childcare centres was
carried out prior to the fees being set last year. Historically, the fees at the centres have
increased by three dollars per day every Financial Year. In 2008/2009, the fees were standardised
across the centres and increased by $1.00 to $6.00 per day, depending on the
centre.
Over this Financial Year the childcare centres have maintained an
average utilisation of 90%. The
utilisation reached a high of 96% in September and a low of 86% in
January. As a result of these figures it
is proposed to continue to set the childcare fees based on 90% utilisation
across the board.
Note: Utilisation rates at each
centre vary which is why we aggregate the rate across all ages for all centres
for budgetary purposes. For example, all
centres are achieving 100% utilisation rates for the 0 to 2 year old groups but
a varied rate for the 3 to 5 year old age group, ranging from 86% to 90%
utilisation
The standardised utilisation method is based on a more realistic break
even fee that anticipates some fluctuation in childcare operations, takes
account of lower utilisation rates and fixed staff and operating costs.
To achieve full cost neutrality based on the current environment and
utilisation rates the daily fee would need to increase markedly. The fees within the 2009/2010 draft budget
have been set at $65.00 per day which has been based on the suggested
3. CHILDCARE
FEE LEVELS – IMPACT ON COUNCIL BUDGET 2009/2010
The following table provides an overview of the possible increases per
day for the Long Day Care Centres as a quick snapshot of the increase and
difference in fee when compared to current rates as well as the resulting cost
to Council.
Proposed
Fee/Day |
Daily
Increase on current
fee |
Total
Cost To Council Across 5
LDC Centres |
$65.00 |
$3.00 |
$384,994 |
$68.00 |
$6.00 |
$227,867 |
$70.00 |
$8.00 |
$162,089 |
$74.00 |
$12.00 |
$0 |
4. PROPOSED FEE INCREASE
IMPACT ON FAMILIES
Families accessing the childcare centres are entitled to two Federal
Government subsidies. Childcare Benefit
(CCB) is a subsidy that is applied weekly at the centres to reduce the fee and
is applied as a percentage through an income test. The second is the Childcare Tax Rebate (CCTR)
which is a 50% rebate for the out of pocket childcare expenses for families,
capped at $7,500, and this can be claimed by the families quarterly through the
Family Assistance Office.
The attached tables illustrate the impact of the proposed fee increase
options on the families after the subsidies have been applied.
(a) Table one displays the fee impact after CCB
has been calculated and has been calculated on the percentage rates effective
for the 08/09 Financial Year. These are
usually
(b) Table two shows the impact on families
after the CCTR has been applied.
(c) Table three outlines examples of the total
difference that families will have to pay for the varying proposed fee options.
The impact of fee increases on families will
obviously vary depending on their income level and other personal
circumstances. A breakdown of the
income categories for families currently using Council’s childcare centres is:
i. 25% Families earn $34,310 or less
ii. 13% Families earn between $34,310 - $60,000
iii. 31% Families earn between $60,000 - $130,000
iv. 31% Families earn above $130,000, are not
eligible for CCB or choose to take the Lump Sum CCB option and claim as part of
their annual income tax return.
Taking into account forward planning, it must be noted that there are
also new Children’s Services Regulations that are due to be implemented in
approximately July 2010, with a change to the staff to child ratio from 1:5 to
1:4 for children under two years of age.
These changes will have a direct impact on the childcare centres as an
extra staff member will need to be recruited per centre. This will need to be included in further fee
structures.
The changes may also place significant pressure on Council to maintain
or increase the number of under two year old children that we cater for in the
future as there is anticipation that some of the private centres in the LGA may
cease this service as a result.
This information does not relate to the Occasional Care Centre as it is
being dealt with as a separate issue. A
review of the service provision model is currently being undertaken and
discussions with the State Government are in the process to look at approval
for the possible improvement that will encourage viability as well as meet the
needs of the Community.