Item 10.4 - Attachment 2

Advertising Request Form and Guidelines for Advertising within the School Holiday Guide

 

                

 

 

 

 

 

SCHOOL HOLIDAY GUIDE

ADVERTISING REQUEST FORM

 

SECTION 1 – INFORMATION

Request Period:

Request to advertise opens Tuesday 17 August and closes Tuesday 24 August at 4:30pm

Distribution:

The guide will be distributed approximately four (4) weeks prior to the commencement of the school holidays.

Cost:

Advertising in the September/October guide is free of charge

Contact:

Simone Barrett            Phone: 9806 5130       Fax: 9806 5953

Email: recreation@parracity.nsw.gov.au

 

 

SECTION 2 – ADVERTISING DETAILS

Headline:

(Activity Name)

 

Activity Description:

(Brief description of activity)

 

 

 

 

Venue/Address:

 

 

Date/s:

 

Time/s:

 

Cost:

 

Age Range:

 

Bookings and Inquiries Name:

 

Phone:

 

Bookings Essential:

Yes

 

No

 

 

 

 

SECTION 3 – PUBLIC CONTACT INFORMATION

 

Any personal information collected by Parramatta City Council will be used for the specific purpose for which it is collected i.e. for the advertisement of School Holiday activities.

 

From time to time, the contact details of specific groups are requested from members of the community. To enable Council to provide your details to another person or organisation, your permission is required.

If you agree to Council releasing your details to another person or organisation, please indicate in the box below.

 

ONLY COMPLETE DETAILS YOU WISH TO BE RELEASED FOR PUBLIC INFORMATION

 

(Please note that the release of information is subject to Councils Privacy Management Plan and Access to Information Policy)

 

Contact Name:

Title:

Ms / Miss / Mrs / Mr /

First Name:

 

Last Name:

 

Company Name:

 

Postal Address:

 

Phone:

 

Fax:

 

Email:

 

Website:

 

I agree to this information being released to the public for the purposes of promoting the company/organisations activities.

 

 __________________________________________________

                                 (Advertisers  Name)

Signature:

 

 

 

SECTION 4 – AGREEMENT

 

I agree to abide by Parramatta City Councils Guidelines for Advertising within the School Holiday Guide. I hereby certify that the information contained within this form is correct and is an accurate description of the activity to be advertised.  I also undertake to advise Parramatta City Council should there be any alterations or additions to the information supplied immediately.

Applicants Name:

 

Date:

 

Applicants Signature:

 

 

 

 

 

 

 

 

 


GUIDELINES FOR

ADVERTISING WITHIN THE

SCHOOL HOLIDAY GUIDE

 

1.   General Information

1.1. Advertising requests will be assessed and approved based on the criteria set out in this document.

1.2. The advertiser is defined as the person making the request (the signatory on the Advertising Request Form)

1.3. First preference will be given to advertisements within the school holidays

1.4. Allocation and approval of advertisements is at the sole discretion of Council

1.5. Advertising requests are confirmed only be the issue of an invoice and/or receipt

1.6. Council reserves the right to refuse requests for advertising if in its opinion advertisements adversely reflect on Council eg. influence illicit behaviour

1.7. Council reserves the right to refuse requests for advertising if in its opinion advertisements are competing with Council services eg. swim school, golf courses, Putt Putt, tennis facilities, swimming centres etc

1.8. Council reserves the right to cancel requests due to non-disclosure or supplying misleading information

1.9. This document may be amended at Councils discretion

 

 

2.   Advertising Artwork

2.1. Advertisers may provide an appropriate logo to accompany the advertisement

2.2. Council reserves the right to amend advertising material and content to ensure it meets space requirements

2.3. Advertisers will be sent a copy of the guide for review of their advertisement.  Any discrepancies with the advertisement will need to be made in writing within 48 hours

2.4. A final copy of the advertisement will be posted and emailed to advertisers

 

3.   Cancellation

3.1. Cancellations must be made in writing and received no later than two (2) weeks prior to the distribution date. A cancellation fee of 50% of the total charges will apply for cancellations