22/08/2012 2:16:41 PM

Parramatta City Council

Quarterly Review

June 2012

Delivering on the Community Vision

Parramatta Twenty25

Parramatta’s Community Strategic Plan

Contents Page NO

CEO’s Message 3 ===================================================================================== Responsible Accounting Officer’s Report 4

The Dollars go by Pillars – Annual Actual 7

Pillar Costs – Total Expenditure 8

The Dollars come from - Annual Actual 9

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Project Proposed to be revoted to 2012/13 10

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Environment & Infrastructure 15

- Major Highlights 17

- Measures 21

- Projects Progress Report 29

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Community & Neighbourhoods 34

- Major Highlights 36

- Measures 38

- Projects Progress Report 43

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Economy & development 47

- Major Highlights 49

- Measures 52

- Projects Progress Report 56

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Governance & Corporate 64

- Major Highlights 66

- Measures 69

- Projects Progress Report 74

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Operating Statement 2011-12 77 Budget Review Key Performance Indicators Statement 79 Budget Review Contracts and Other Expenses 80

Reserve Balances 82

CHIEF EXECUTIVE OFFICER’S REPORT

Parramatta’s development took some positive steps forward this quarter and it is fair to say that both the City, and Council, is moving in the right direction.

This was no more evident than at this year’s Economic Development Forum, held for the first time at the Sydney Opera House.

Once again, this event attracted many of Sydney’s leaders, across a range of industries, such as transport, infrastructure, business and tourism, providing Council with the opportunity to foster support for our own employment, development and transport strategies. The forum not only stimulated some great discussion, but clearly outlined Parramatta’s key role when it came to managing the future growth of Sydney.

On the day, the Lord Mayor announced that Council would commit to the delivery of our Western Sydney Light Rail Feasibility Study, a move that has the support of many Western Sydney councils and State Government agencies, such as Infrastructure NSW. Following the resounding success of the similar, Gold Coast City Council light-rail study, which harnessed a tri-level government approach, Council has since started work on this important initiative, with the aim of advocating further government and stakeholder support.

With 90,000 commuters travelling into Parramatta each day, a figure that is expected to rise markedly over the coming decades, this work will ensure we remain a connected and efficient City.

The creation of strong, fast links which feature Parramatta as the central connection in any future transport network, wasn’t Council’s sole focus this quarter.

Parramatta 10,000, our jobs initiative, continues to gather momentum and pleasingly, there were strong indications of further Government de-centralisation – which is good news for Parramatta and Western Sydney – the areas where jobs are most needed.

Council’s recent delegation to Singapore, which included a stand and presentation at the prestigious Real Estate Conference and Exhibition, helped present Parramatta as an attractive investment destination and generated some significant overseas interest. We highlighted to the diverse set of attendees that Parramatta is a place at the forefront of the change that is happening in Sydney and is where the future growth, development and investment will occur.

One of our smart city initiatives was put on the map with, ParraSync, Council’s own innovative smart card fighting off competition from the Commonwealth Bank and Google to win a major award at the Smart Card Awards Asia in Singapore. This Australian-first initiative will integrate access to many areas of city-living into one card or smart-phone application. It will revolutionise the way users work, live and play in Parramatta. It is due for roll out later this year.

We also took part in the in the Division of Local Government Promoting Better Practice Program. The program presented a good opportunity for the organisation to further demonstrate our commitment to continuous improvement. Not only is it sustainable practice to continually review and look for areas of excellence, but it also aids fostering our culture of self-assessment and self-improvement. A report on the outcomes of the review will be available in the coming months.

Dr Robert Lang

CEO

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Responsible Accounting Officer’s Report

A detailed Operating statement is included on page 77

Annual Operating Result

The operating result before capital revenue and other one-off items, is a surplus of $2.945m. This is an improvement of $3.139m on the March quarter compared to the approved budget of $194k deficit. The major contributor to this variance is the one-off additional instalment of the Financial Assistance Grant of $2.2m pertaining to the 2012/13 year received in advance from the Federal Government as part of the most recent Federal budget. The major items that have contributed to the variance are:

Revenue

Total operating revenue is $2.7m or 1.6% above the approved budget of $168.2m.

Rates and annual charges are $223k below the budget of $102.9m. Special Rates are $86k below budget. Rates cease processing Supplementary Rates at the end of April, but continue to process property cancellations up until the 2nd week in June. During this period, over $180k of revenue foregone in 2011/12 pending re-levy via a supplementary issue during the 2012/13 financial year.

User charges and fees are $208k below the budget of $19.852m. Favourable variances on some items are more than offset by unfavourable variances on other items. The main reasons underlying the variance are: increased revenue from swimming centres $80k, parking meters revenue $190k and Riverside Theatres production fees $192k above budget due to timing of performances (although this is offset by increased expenditure). Section 603 Fees $32k, subdivision fees $56k, development fee advertising $25k, road opening permits $44k and construction zone fees are $37k above budget. These favourable variances are offset by reduced revenue from Riverside Theatres due to decreased patronage and ticket sales $110k, multi level parking stations of $342k and child care fees of $77k. Rezoning and Food Premises inspection fees are $350k below budget due to rezoning fees received in advance relating to the 2012/13 financial year and less than planned Food Premises inspections due to staff vacancies.

Interest is $173k above the budget of $5.3m. This out performance is a result of some longer term deposits and floating rate notes yielding between 5.5% & 7%. These fixed returns have helped boost performance in a volatile global market.

Other revenues are $381k above the budget of $9.826m. Lease rentals in Connection Arcade and Macquarie House are $210k above budget, although this is offset by increased expenses. Insurance revenue is $95k above budget due to recoveries for flood damage to level 11 Darcy Street and Tea Tree café fire damage. Other revenues are also up by $160k mainly due to SAMP leasing of airspace and asset disposals offset by outdoor dining rentals which are below budget by $75k.

Grants: Services grants are $2.755m above the budget of $14.189m, mainly due to the receipt of $2.2m relating to the advance payment of the FAG grant. Two quarters were received in advance which relate to the 2012/13 financial year instead of one quarter in advance which has been the case in recent years. $390k of other State operating grants received in advance for service projects including Creative Broker, Coca Cola (Arts), Riverside Ventures and Western Sydney Social Enterprise Coordinator.

Grants relating to Operating projects are $80k under the budget of $145k due to lower than expected revenue received for Estuary Management projects in Environmental Outcomes.

Capital Grants are $181k above the budget of $5.098m. Some additional grants were received but not budgeted for relating to Neighbourhood Improvement, RTA River Cities Parks and E-Readers Lending projects.

Sec 94 Capital contributions are $1.844m above the budget of $3.377m.

Extraordinary Revenue of $8.2m has been received from a legal settlement and was already budgeted for at the March Review.

.

Expenses

Total Operating expenses were $0.751m or less than 1% below the budget of $175.3m.

Employee costs are $1.959m above the budget of $72.466m.

Salaries & wages costs are $0.7m above budget mainly due to equal phasing following budget savings at previous quarters not having allowed for 5 payroll runs in June. Agency staff is $420k above budget and has a direct relationship to salaries and wages. Training is $326k under the budget of $1.485m as some planned training was not used. Fringe Benefits tax is $113k below the budget of $480k. Other employee costs are $37k under budget mainly due to Non-Leave other employee costs. Employee leave entitlements (ELE) needed an additional provision of $1.5m and ELE reserve adjustment to allow for the increased amount of provision related to Long Service Leave following the actuarial calculation of this liability which used a lower discount rate than in previous years to due very low commonwealth bond rates for future years. There is also some impact of correctly reflecting the on-costs related to the leave provisions.

Materials & contracts are $0.761m under the budget of $31.836m.

Materials are $637k below the budget of $5.9m. Contracts are $0.124m under budget. Finance is $345k under budget in materials due to remaining savings related to the services review being realised. This is offset by increased legal expenses, consultancies and contracts in Rates and Insurance and Risk. Communications and Marketing are over budget by $112k in printing costs due to the realignment of the printing function which now provides an improved in-house service. Strategic Asset Management is under budget by $120k mainly due to reduced building improvements and property maintenance costs. Human Resources $86k under budget in consultancies not used, Community Library and Social Services under budget by $90k in Home Support, Library and Child Care services, Domestic Waste $78k under budget in Cleaning, Consultancies and Garbage services. Catchment Management and City Strategy are also well under budget due to drainage and environmental outcome projects not completed due to time constraints.

Other operating expenses are $1.346m under the budget of $29.183m.

Major variances include:

Electricity $150k, Insurance $267k under budget due to savings in premiums as a result of reduced fleet and public liability claims. Computer application and licence fees due to ICT related savings. Tipping fees are $363k under budget due to savings following implementation of process improvements. Agency Collection Costs are $227k under budget in rates and relate to the over expenditure in legal costs within materials and contracts. Previously provided for bad debts received from prior year invoices have resulted in $130k reduction in the expenditure account. Donations to external bodies are under budget by $133K. Other operating expenses are under budget by $230k offset by increased SEINS costs and lower revenue.

Depreciation is $336k under the budget of $34.7m. This includes a cost write off for Civic Place project management capitalised costs of $6.6m.

Expenditure on operating projects for the year was $260k under the budget of $2.854m. Details of all projects are included within each Pillar’s report in this Review. It is proposed that some of the unspent project budgets will be revoted into 2012/13 to enable completion of projects. Details can be found in the in the Revotes section on pages 10 to 14.

Expenditure on capital projects for the year was $4.7m under the budget of $51.9m. This is a good result, as 90.8% of projects were completed in comparison with 89% last year. Of the unspent amount $2.4m relate to Property related projects.

As for operating projects, details of all capital projects are included within each Pillar’s report in this Review and it is proposed that some unexpended budgets for capital projects will be revoted into 2012/13.

Expenditure to be revoted into 2012/13

Due to various circumstances it was not possible to complete all projects by the end of the financial year. Managers were required to substantiate all requests for the carrying over into 2012/13 of unexpended budgets. Details of the proposed projects to be revoted into 2012/13 are included at pages 10 to 14 of this Review. A summary of the proposed revotes is as follows:

Delivery Program Projects

Operating Projects $34k

Capital Projects $3,457k

Total $3,491k

Other Projects

In addition to the revotes for specific Delivery Program projects, there are a limited number of other projects (services) that are proposed for revoting into 2011/12. These total $49.7k. The total revote proposed for all projects and services into 2012/13 is $3,541k.

Funding

After the funding of projects from General Revenue there was a funding surplus of $1.07m. This amount was transferred to internal reserves as early repayment instalment of the internal borrowing for the CITSR project.

Responsible Accounting Officer’s Statement

It is my opinion that the Quarterly Budget Review statement for Parramatta City Council for the quarter ended 30/06/2012 indicates that Council’s financial position is satisfactory.

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Annual Actual

Where Council Spends The Operating

Where the Dollars Go by Pillar?	$,000
Community And Neighbourhoods	34,911
Economy And Development	29,344
Environment And Infrastructure	43,274
Governance And Corporate	32,685
Subtotal	140,214
Depreciation	34,388
Total	174,602

Where Council Spends The Capital

Where the Dollars Go by Pillar?	$,000
Community And Neighbourhoods	3,678
Economy And Development	22,161
Environment And Infrastructure	14,055
Governance And Corporate	7,316
Total	47,210

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Pillar Costs – 2011/12 Total Expenditure

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Annual actual

Revenue

Where the Dollars Come From?	$,000
Rates And Annual Charges	108,833
User Charges And Fees	26,281
Operating Grants And Contributions	30,636
Other Revenues	19,028
Interest	5,473
Total	190,251

How We Fund Our Capital

Where the Dollars Come From?	$,000
Special Rate Reserves	5,029
Section 94 Reserves	3,857
Other Reserves	18,110
Grants And Contributions	5,829
Loans	7,962
Revenue Funds	6,424
Total	47,210

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Project Proposed to be revoted to 2012/13

Project No.	Project Name	Approved Budget (2011/12)	Grants & Contribution	Loans	Other Reserves	Revenue Funding Current & Previous Year	Section 94 Reserves	Special Rates Reserves	Revote	Comments
Management Plan Projects
COMMUNITY AND NEIGHBOURHOODS
Capital
11023	11023. Lake Parramatta Plan of Mgt I	$100,000	$0	$0	$0	$58,500	$0	$0	$58,500	Proposed works in progress but delayed by development of new Plan of Management, flooding of lake after major storm events & resultant higher water levels and matching RMS grant ($100k) approved in May 2012 -funds yet to be received.
10011	10011. Parks Program S94A2-2	$460,000	$0	$0	$0	$0	$0	$53,958	$53,958	Annual grants approval was extensively delayed from usual October date until March 2012. Approved projects require consultation with sporting stakeholders & need to be undertaken outside of sporting groups seasonal use of the playing fields.
10017	10017. Aquatic Facilities Minor Cap W	$83,212	$0	$0	$0	$13,492	$0	$0	$13,492	There have been delays in the reconfiguration of the main reception area at Parramatta War Memorial Swimming Pool. Automated access gates were ordered in May, however the contractor has advised that they will not arrive in the country until late July / early August 2012.
10005	10005. Public Halls & Community	$312,120	$0	$0	$0	$40,072	$0	$0	$40,072	This revote seeks funding to complete the roof restoration of Parramatta Town Hall, which has been delayed due to wet weather. The project is substantially underway and $40k is required to complete the project, est Aug/Sept 2012.
Capital Total		$955,332	$0	$0	$0	$112,064	$0	$53,958	$166,022
Total Community And Neighbourhoods		$955,332	$0	$0	$0	$112,064	$0	$53,958	$166,022
ECONOMY AND DEVELOPMENT
Capital
10034	10034. Digital Collection Mgt & Acces CIP 3.3	$73,000	$0	$0	$0	$0	$47,252	$0	$47,252	Software purchased and work proceeding on implementation which includes data conversion, data cleansing and development.
11012	11012. Heritage Centre Core Exh Renov	$75,000	$0	$0	$0	$27,065	$0	$0	$27,065	This is a multi-year project. Stage 1 was the development of concepts for the renovation which has been completed. Funds revoted will support Stage 2 which is the detailed content development and design work.
10224	10224. Contaminated Lands - Investig	$100,000	$0	$0	$0	$45,246	$0	$0	$45,246	Review and risk assessment of all of Council's contaminated land took much longer than expected due to poor Council record keeping. Investigation works could not be started until all Council sites were prioritised following review of all records and staff knowledge. Project is fully committed with contractors' part way . through works. Final invoice expected by end July. Results of this investigation are key in guiding future spend on remediation works.
11157	11157. Darcy Street Parramatta Upgrade	$200,000	$0	$0	$0	$0	$0	$66,751	$66,751	Project was finalised on time, just awaiting final invoicing
10010	10010. CAP N'Hood Imp Program S94A3-2	$1,285,093	$0	$0	$0	$302,453	$0	$0	$302,453	Project was delayed due to the length of time it took to determine engineering solutions to manage footpath levels for correct drainage. It was also decided by ET that the works would not commence until September 10 2012.
10008	10008. City Cnt Streetscape CIP 2.0	$513,000	$0	$0	$0	$0	$0	$60,390	$60,390	Project was delayed due to the length of time it took to determine engineering solutions to manage footpath levels for correct drainage. It was also decided by ET that the works would not commence until September 10 2012.
11028	11028. Parramatta Foreshore - Lighting of the Escarpment	$60,000	$0	$0	$0	$0	$0	$51,205	$51,205	This project has had ongoing delays due to the difficulty in engineering a way to light the escarpment. A solution has been found and we are now awaiting delivery of the lighting equipment.
11044	11044. 23 Elizabeth Street, Granville	$19,524	$0	$0	$9,382	$0	$0	$0	$9,382
10209	10209. CAP Strat Property Acq	$11,900,000	$0	$518,262	$119,944	$0	$0	$0	$638,206
11042	11042. Operations Centre	$2,296,806	$0	$0	$1,258,308	$0	$0	$0	$1,258,308	Site Acquisition and Bunning's DA lodgement delayed
11046	11046. 30b Phillip Street, Parramatta Riverbank	$103,634	$0	$0	$103,134	$0	$0	$0	$103,134	Meriton DA and VPA negotiations delayed
11049	11049. 189 Macquarie Street, Parramatta	$300,000	$0	$0	$93,553	$0	$0	$0	$93,553	PDA negotiations delayed
11083	11083. Property Development (Specific Sites)	$228,000	$0	$0	$228,000	$0	$0	$0	$228,000
11141	11141. Lennox Bridge Portals v2	$240,000	$94,684	$0	$0	$0	$0	$0	$94,684	DA withdrawn due to high level of community interest. DA resubmitted July 2012 with determination by October/ November 2012.
11233	11233. Hunter Street Carpark	$10,000	$0	$0	$5,000	$0	$0	$0	$5,000	Further investigations required.
Capital Total		$17,404,057	$94,684	$518,262	$1,817,321	$374,764	$47,252	$178,346	$3,030,629
Operating									0.00
11106	11106. Sesqui-Centenary of Inauguration of Municipality of Parramat	$90,000	$0	$0	$0	$9,218	$0	$0	$9,218	Draft publication on the Council Civic History has been finalised and revote is required for printing costs to be complete in first quarter.
11259	11259. Singapore Conference 2012	$60,000	$0	$0	$0	$24,816	$0	$0	$24,816	Project Complete
Operating Total		$150,000	$0	$0	$0	$34,034	$0	$0	$34,034
Total Economy And Development		$17,554,057	$94,684	$518,262	$1,817,321	$408,798	$47,252	$178,346	$3,064,663
Capital
10121	10121. Flood Mit Big 7	$576,418	$0	$0	$0	$45,000	$0	$0	$45,000	Major projects completed, however, some late works delayed, for example, due lack of availability of suitable contractors. These works are now in progress and well advanced.
11130	11130. WaSIP Capital works 2011/12 onwards	$215,000	$153,714	$0	$0	$0	$0	$0	$153,714	Project expenditure on Riverside Theatre suspended until the outcome of the CEEP grant was known. Proposed revote to be used as matching funds in accordance with CEEP grant requirements in 2012/13.
11260	11260. Benchmark Assets	$30,000	$0	$0	$12,750	$0	$0	$0	$12,750	The delay to the project was due to the development of this software relying on the upgrade of Tech One software, which was completed earlier this year.
Capital Total		$821,418	$153,714	$0	$12,750	$45,000	$0	$0	$211,464
Total Environment And Infrastructure		$821,418	$153,714	$0	$12,750	$45,000	$0	$0	$211,464
GOVERNANCE AND CORPORATE
Capital
11073	11073. Dundas Com Centre & Library refurbishment	$350,000	$0	$0	$0	$48,971	$0	$0	$48,970	Committed Contracts rolled over into new financial year.
Capital Total		$350,000	0.00	0.00	0.00	48,970.50	0.00	0.00	48,970.00
Total Governance And Corporate		$350,000	$0	$0	$0	$48,971	$0	$0	$48,970
Non Management Plan Projects
COMMUNITY AND NEIGHBOURHOODS
Service
10206	10206. CocaCola (Arts & Cultural)	$21,201	$3,701	$0	$0	$0	$0	$0	$3,701	This grant funded project has been delivered over 3 years, however, the residency appointments have not neatly aligned with the financial years. The third year will conclude during 2012/13.
11101	11101. Onside Football Project	$10,000	$10,000	$0	$0	$0	$0	$0	$10,000	A grant was received from Sport & Recreation to be utilised in January / February 2013. This is grant funded with no matching funds from Council.
Service Total		$31,201	$13,701	$0	$0	$0	$0	$0	$13,701
Total Community And Neighbourhoods		$31,201	$13,701	$0	$0	$0	$0	$0	$13,701

ENVIRONMENT AND INFRASTRUCTURE
Service
11006	11006. 08/09 OP Wetland POM grant	$46,000	$16,000	$0	$0	$0	$0	$0	$16,000	New Operating project arising mid year from approved grant funding. The Duck River Plan of Management involves stakeholder consultation & coordination with input from SCMA & Auburn Council. Draft report requires formal public exhibition & approval by the elected Council.
Service Total		$46,000	$16,000	$0	$0	$0	$0	$0	$16,000
Total Environment And Infrastructure		$46,000	$16,000	$0	$0	$0	$0	$0	$16,000
ECONOMY AND DEVELOPMENT
Services - No Proj
SE-9200-620251	Services - No Project	$30,005	$0	$0	$0	$20,000	$0	$0	$20,000	This work was initiated following cross-council agreement in April 2012 for the need to undertake a strategic energy review of Council buildings following increasing energy costs to Council - Kinesis Pty Ltd was awarded the contract in May. The remaining underspend is already committed to this contract. Approximately 80% of the budget has been spent to date, with the final payment due in August 2012.
Services - No Proj Total		$30,005	$0	$0	$0	$20,000	$0	$0	$20,000
Total Economy And Development		$30,005	$0	$0	$0	$20,000	$0	$0	$20,000
Total Capital		$19,530,807	$248,398	$518,262	$1,830,071	$580,799	$47,252	$232,304	$3,457,085
Total Operating		$150,000	$0	$0	$0	$34,034	$0	$0	$34,034
Total Service		$77,201	$29,701	$0	$0	$0	$0	$0	$29,701
Total Service - No Proj		$30,005	$0	$0	$0	$20,000	$0	$0	$20,000
Grand Total - Revotes		$19,788,013	$278,099	$518,262	$1,830,071	$634,832	$47,252	$232,304	$3,540,820

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Environment and Infrastructure

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Environment and Infrastructure

Highlights

Various projects that have been recently completed under their corresponding programs are highlighted, as follows:

City Centre Public Domain Program

· Barry Wilde Bridge Fountain with light show

· Darcy Street/Rear Laneway, Parramatta & Civic Place improvements

· Church Street/Palmer Street, Parramatta CBD footpath upgrade.

Better Neighbourhood Centre Program

· Epping Town Centre, including corner Beecroft Road, Bridge & High Streets and Boronia Park entrance and path adjacent to carpark

· Caroline Chisholm Ward various centre upgrades including Caroline Chisholm Neighbourhood Centre, Rebecca Parade Shops & Lomond Crescent Shops

· Victoria Road/Park Road, Rydalmere Shops

· Rydalmere Bridge Gateway, fence replacement adjacent to rail corridor.

Parks & Playgrounds also in association with Urgent Ward Works Funding

· Third Settlement Reserve, Winston Hills

· James Hoskin Reserve, Carlingford

· Doyle Ground, North Parramatta

· Caber Park, Winston Hills

· Granville Park, Granville.

Cycleway Program

· Ermington Bay Nature Pathway, 7,000 native plants established along foreshore area

· Parramatta Valley Cycleway Rydalmere, 10,000 native seedlings planted between Park Road & Pike Street

· Parramatta Valley Cycleway, Rydalmere, cycleway & boardwalk construction between Pike Street & Subiaco Creek Bridge.

Roads & Footpaths Programs

· Roads Repair & Maintenance Program, completed 68 sections of road pavement rehabilitation works

· Pedestrian Access Mobility Program (PAMP), completed 35 new sections of footpath across the LGA

· Completed road pavement and kerb adjustments at Loftus/Mombri Streets, Merrylands

· Completed car park improvement works at Granville Youth & Recreation Centre.

Drainage & Flood Mitigation Programs

· Completed Harley Crescent, Epping drainage improvements

· Completed Buckleys Road, Winston Hills trunk drainage implementation.

Waste & Sustainability Improvement Payment Program (WaSIP)

· Completed a full safety audit of Council’s four multi level carparks to ensure that the building/s complied to the required Australian Standards safety requirements

· Completed energy efficiency upgrades at the Wentworth Street multi level carpark

· Upgraded 5,500 new garbage bins for residents

· Completed an LGA wide survey on future waste collection options to recover organics

· Retrofit of water saving fixtures and fittings at Doyle Ground, Eric Primrose Reserve, Granville Community Centre and Jubilee Child Care Centre.

Major Service Contracts

· New tender inviting submissions for the management of Council’s four multi level carparks, the supply installation and maintenance of new ticket parking machines, and associated cash collection services

· Finalisation of negotiations with Transport for NSW for the ongoing management of the Parramatta Free Shuttle Bus service.

Other highlights of interest

· Council declared 8 Wildlife Protection Areas under the NSW Companion Animals Act 1998 prohibiting cats & dogs off a leash within bushland areas

· Duck River Plan of Management, draft completed & report prepared for Council recommending endorsement for public exhibition

· Additional litter & vegetation removed from several local creeks particularly near residential properties following major storm event of 18 April which washed debris downstream & deposited litter along embankments

· St Patrick’s Cemetery North Parramatta, mown areas reduced & native grasses established to help protect monuments

· Dundas Community Centre upgrade

· Parramatta Town Hall roof upgrade

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Environment and Infrastructure

Operating Revenue

The Environment and Infrastructure pillar achieved a small favourable variance to budget of just 0.3% for operating revenue which represents additional revenue of $139k.

The most favourable variances occurred in the Roads, Footpaths and Drainage service area which exceeded budget forecast by $240k. This resulted from increased contributions from Endeavour Energy for Road Pavement Restorations ($138k), an RMS grant towards improve street lighting on traffic routes ($65k), and an increase in anticipated revenue from Road Opening Permits ($44k).

Natural Areas Management also received a small increase in grant payments with the Catchment Management Authority contributing towards the Duck River Masterplan and Plan of Management. Small favourable revenue results were also achieved with $83k in trades and fleet for internal plant charges and $25k in Cleansing Services due to additional rent from Envirocivil and grant funding for the mattress recycling trial project.

These favourable results are partially offset by lower than anticipated revenue from Council’s multi-level carparks. While the final revenue was $134k below the forecast budget, these facilities actually achieved an increase of $458k on the original budget which was revised during the year due to increased fees and length of stays.

The Waste and Sustainability area had an unfavourable result of $117k due to an error in the interest income forecast which was revised at the last quarterly review.

Operating Expenditure

Overall, the Environment and Infrastructure pillar underspent on operating expenditure this year by $848k or nearly 2% of the budget with favourable variances in nearly all service areas.

The largest variances occurred in the Waste and Sustainability service area which ended the year with operating expenditure $423k less than the budget forecast. This includes a favourable result of $354k for expenditure on Domestic Waste Services that is due largely to a saving in tipping fees as a result of a small decline in waste volumes and the original budget forecast being increased more than necessary at the last quarterly review. Other factors include a saving of $37k in employee costs due to staff vacancies.

Other areas with favourable results include Natural Areas Management, for example, which underspent by $115k due to small reductions in contractor costs in areas such as waterways monitoring ($37k), horticultural materials ($15k), pest and weed control ($15k) and parks maintenance services ($15k). The Roads Footpaths and Drainage area also underspent by $179k with savings in a number of Civil Infrastructure operating projects including drainage maintenance and pollutant trap cleaning.

Trades and Fleet had a favourable result of $179k due to a variety of minor budget savings including $78k in vehicle insurance and registration cost, utilities ($40k in electricity, $12k in gas and $16k in water), $15k for signage, and $15k for trades. Parking Facilities also achieved some savings in contractor operating expenditure on the multi-level carparks ($76k).

The Cleansing Services area ended the financial year with an over expenditure of $123k or 2% due to increased employee costs which had been revised downwards by $98k during previous reviews but escalated in the final quarter.

Capital Revenue and Expenditure

The Environment and Infrastructure pillar attracted additional capital funding during the last quarter of 2011/12. Council received an unanticipated contribution for bus route maintenance of $65k in the Roads Footpaths and Drainage area. Favourable sales results on the disposal of fleet and other plant and equipment compared to the written down values continued during the last quarter with Council achieving a net gain of $371k.

Capital expenditure in the Environment and Infrastructure pillar relates to a wide variety of projects as outlined in the following pages. The Roads Footpaths and Drainage area underspent by $366k and some revotes are being sought to enable the projects to be concluded during the first quarter of the new financial year. For example, Flood Mitigation Big 7 (project 10121 underspent by $157k and Drainage Const Big 7 (project 10123) underspent by $42k Other programs like the Pedestrian Access and Mobility Program were completed under budget and unspent funds have been returned to the relevant reserves.

Trades and Fleet Management overspent on heavy plant replacement by $85k but achieved overall savings in capital expenditure of $227k due to fewer purchases of light commercial and passenger vehicles.

The Waste and Sustainability Services underspent on capital by $149k due to delays in implementation of a WaSIP project involving energy savings retrofits to Council properties. Proposed works at Riverside Theatres were delayed due to additional grant funding being secured via a Federal Government grant. Planning is underway for a larger project and a revote of $153,714 is proposed to complete the outstanding works.

ENVIRONMENT AND INFRASTRUCTURE MEASURES

Average response rate (days) to customer requests regarding pollution incidents ( Target – 10 days)	June 11	June 12	Comments
Actual	7.5 days	10 days	There were 631 customer service requests lodged for pollution matters relating to land contamination, water, noise and air pollution matters. These were responded to with a medium response time of 4 days.

Road Pavement Condition Index (PCI) (benchmark = 6.4)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Target	6.4	6.4	6.4	6.4	# Based on Fugo PMS Report Jan 2011
Actual	6.4	5.8	5.0 #	5.0

Number of metres of new footpath installed (Target – 5,700m)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Actual	4,360m	8,384m	6,552m	8,523m #	# Figures include footpath works constructed under PAMP and Urgent Ward Works

Length of stormwater system with upgraded capacity (Target – 600m)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Actual	376m	342m	352m	384m	Figures include new stormwater drainage works as well as upgrades. Works undertaken by both day labour and by contract.

Number of new pedestrian crossings installed ( Target = 5)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Target	2	2	2	2	The pedestrian crossing was installed in Blaxcell Street near Thomas Street, Granville.
Actual	2	4	0	1

Number of drainage pits with upgraded capacity (Target = 25)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Target	25	25	25	25	Figures include new stormwater drainage pit works as well as upgrades. Works undertaken by both day labour and by contract.
Actual	46	41	37	54

Environment and Infrastructure Projects Progress Report

Project No	YTD Actuals	YTD Budgets	YTD Variance
ENVIRONMENT AND INFRASTRUCTURE PROJECT PROGRESS
Capital Projects
NATURAL AREAS MANAGEMENT
10013. Walking Track Constr	116,767	105,000	(11,767)
Milestones Achieved. Annual rolling works project for the upgrade &/or new walking tracks in Cox Park, Duck River, Ponds Creek, Toongabbie Creek & Vineyard Creek. Creek crossing at Campbell Hill Pioneer Reserve and steps upgrade along the Duck River track and Moxham Reserve Northmead also completed. Track maintenance also carried out following significant flooding at various sites. Over expenditure to be partially offset from $7k savings in related Project 10018 Restoration of Natural Areas.
10018. Restoration of Natural Areas	532,873	540,000	7,127
Milestones Achieved. An ongoing project to restore natural areas including threatened ecological communities by specialised bushland contractors in Upper and Lower Toongabbie Creek, Quarry Branch Creek, Cumberland Woodland and Duck River. Surplus $7k to be allocated to related Walking Tracks Project 10013 to partially offset $11k over expenditure.
10118. Waterways Restoration	304,801	310,000	5,199
Milestones Achieved. Project involved works within Parramatta River Foreshore and various natural waterways and stormwater drainage open channels connecting to them across the Local Government Area. Works undertaken by contractors. Included sections adjoining Duck Creek Granville and Baronbali St Dundas beside Ponds Creek and within Cowells Lane Reserve Ermington. Detailed investigation and scope of works also developed for historic Henness Bridge restoration and erosion control for the 2012/13 program. Surplus funds to be returned to the Reserve.
ROADS, FOOTPATHS AND DRAINAGE
10101. Street Furniture S94A5-7	268,099	280,000	11,901
Milestones Achieved. Installed a new bus shelter at Bogalara Rd, Old Toongabbie, upgraded 16 bins in the CBD, installed seats and bins at various locations, replaced guardrail fencing at Adderton Rd. Remaining surplus funds/savings to be returned to the Reserve.
10115. Camellia Chromium study	2,850	28,975	26,125
Milestones Achieved. Chromium and asbestos contaminations reports and drainage investigation completed. Balance of funds back to WaSIP grant reserve.
10119. RLCIP (3) Program	281,174	281,532	358
Milestones Achieved. Revoted from 2010/11.Project involved 9 sub projects all fully funded under Rnd 3 of the Australian Govt Regional & Local Community Infrastructure Program. These were for various improvements at John Irving Park community garden Rosehill; Betty Cuthbert Shopping Centre Ermington; Caroline Chisholm Park tennis courts Winston Hills; Robin Thomas Reserve sportsground Parramatta; Schaeffer’s Walking track in Crowgey Reserve Rydalmere; Bus Stops Disability Access provision’s Patrick Cemetery Nth Parramatta perimeter fencing; Ollie Webb Reserve Parramatta sportsground seating & Alan Cunningham Reserve Dundas Valley creek bank stabilisation.
10120. Civil Construction Prog	420,573	417,356	(3,217)
Milestones Achieved. Completed new kerb at The Avenue Bridge, Granville, footpath and kerb ramp correction at Cross St, Guildford, Oakes Rd road and kerb reconstruction, Granville Youth Centre carpark and the road extension and bridge upgrade at Prince St/Harris St, Granville
10121. Flood Mit Big 7	419,241	576,418	157,177
Milestones Achieved. Completed flooding improvement works at Harley Crescent, Epping, substantially completed overland flow improvement at Sherwood St, Old Toongabbie and Junction Rd, Winston Hills. Revote of $45k is proposed to complete outstanding works in progress. Remaining savings to be returned to the Reserve.
10122. K&G Repair & Maint	698,204	1,000,000	301,796
Milestones Achieved. Kerb & gutter reconstruction completed at Ashby St, Guildford, Ballandella Rd, Pendle Hill and 8 other streets. The under-expenditure of $301k in this project is to offset the over-expenditure of $302k in the related Roads Repair & Maintenance Project No. 10130.
10123. Drainage Const Big 7	467,752	510,000	42,248
Milestones Achieved. Completed drainage works at Illaringi Reserve, Carlingford and substantially completed major trunk drainage works at 16 Buckleys Road, Winston Hills. Surplus funds to be returned to the Reserve.
10127. Roads to Recovery	891,244	912,000	20,756
Milestones Achieved. Completed roundabout and associated works at Enid/William/Blaxcell Streets, Granville, road and kerb adjustments at Loftus/Mombri Streets, Merrylands. This is a 100% Federal government grant funded program on a "do and charge" basis.
10129. PAMP	1,074,542	1,150,000	75,458
Milestones Achieved. Constructed 35 out of 35 new footpath sections. Surplus funds/savings to be returned to the Reserve.
10130. Roads Repair & Maint	4,984,249	4,681,800	(302,449)
Milestones Achieved. Completed 68 out of 78 sections of road pavement rehabilitation works across the LGA. Some projects incurred significant additional costs due to increase scope of works, predominantly caused by rain damage. The over expenditure of $302k in this project is to be offset by an under-expenditure of $301k in the related Kerb & Gutter Repair & Maintenance Project No. 10122.
10227. Seawall Repair and Upgrade	135,846	150,000	14,154
Milestones Achieved. Completed minor remedial works at Charles St and Marsden St weirs, Parramatta. Surplus funds/savings to be returned to the Reserve.
11013. Fishladder Construction	84,777	70,000	(14,777)
Milestones Not Achieved. Upstream weir fishladder project delayed due to the complexity of the design and negotiations with Parramatta Park Trust. Budget adjusted down by $240,000 in March as the construction will not proceed until next financial year. Over expenditure to be adjusted from the Reserve.
11094. Water Quality Improv Program 2011/12 S94A47 & S94A5-11	279,426	300,000	20,574
Milestones Achieved. Completed erosion control works and stormwater litter trap at Harry Gapes Reserve, Merrylands and stage 1 gross pollutant trap (GPT) at Clyde St, Rydalmere. Surplus funds/savings to be returned to the Reserve.
11104. Street Lighting Upgrade Program S94A1-1	43,838	60,000	16,162
Milestones Achieved. Completed solar lighting installation at Macquarie St carpark, Parramatta; completed 3 street lighting projects restoration works. Savings to be returned to the Reserve.
TRADES AND FLEET MANAGEMENT
11116. 2011/12 Light Commercial Replacement	204,181	270,307	66,126
Milestones Achieved - $35k underspent - Supply of Light Commercial Vehicles still affected by the Floods in Thailand.
11117. 2011/12 Passenger Vehicle Replacement	1,301,303	1,542,000	240,697
Milestones Achieved - $254k underspent - Vehicles being replaced when due.
11118. 2011/12 Small Plant Replacement	61,050	53,000	(8,050)
Milestones Achieved - $8k over spent due to replacement of small plant.
11119. 2011/12 Heavy Plant Replacement	1,349,505	1,264,693	(84,812)
Milestones Achieved - Expenditure for 2011/2012 had been exceeded by $85k due unplanned replacement of a Street Sweeper and the delayed delivery of a loader in July 2011.
11260. Benchmark Assets	16,500	30,000	13,500
Milestones Achieved by the enhancement program by Benchmark Assets to Technology One Asset for Fleet is continuing. We have tested and implemented the Caltex Fuel upload to process. Benchmark Assets are currently working in Fuel Tax and replacement reports.
WASTE AND SUSTAINABILITY PROGRAMS
11092. Sustainable Water Program 2011/12	54,554	50,000	(4,554)
Milestones Achieved. Investigations and retrofits completed at Doyle Ground Parramatta and several other park amenity buildings to reduce demand on town water by retrofitting water saving fixtures and fittings.
11130. WaSIP Capital works 2011/12 onwards	61,286	215,000	153,714
Milestones Achieved. This is a new project associated with the WaSIP grant for 2011/12. It involves a continuation of energy savings retrofits to Council's multi-level carpark and Riverside Theatre. Delays in expenditure at Riverside Theatre due to additional funding being secured via a Federal Govt grant. Revote of $153,714 is proposed to complete outstanding works in progress.
Total For Capital Projects	14,054,635	14,798,081	743,446
Operating Projects
NATURAL AREAS MANAGEMENT
10016. Bushland Protection	304,815	300,000	(4,815)
Milestones Achieved. Works involved ongoing noxious and environmental weed removal, wildlife habitat protection and planting by specialist bushland contractors mainly within Lake Parramatta Reserve, Edna Hunt Sanctuary, Terry's & Vineyard Creeks.
10132. Bushland Resources Mgt	60,286	57,222	(3,064)
Milestones Achieved. Project involved various reactive works for urgent maintenance such as dangerous tree removal & minor feral animal control (European bees) within the bushland reserves. Over expenditure is offset by savings in associated program project no. 10118, Waterways Restoration.
10134. Asbestos Removal	51,622	52,020	399
Milestones Achieved. Sandstone capping and revegetation works have been completed in Moxham Park Northmead. Works were completed in September 2011.
10185. Protection of Aboriginal Heritage	16,576	25,000	8,424
Milestones Achieved. Works involved restoration at several Aboriginal Heritage Sites within bushland reserves including Vineyard Creek, Duck River and Upjohn Park. Some work also completed to protect camp sites on the banks at Duck River and within Upjohn Park Rydalmere. Surplus funds to offset over expenditure in associated program under project no. 10016, Bushland Protection.
10186. Additional Natural Area Improvement	74,999	75,000	1
Milestones Achieved. Works involved on-going restoration by specialist contractors of additional parkland handed over for Council’s care, control and management such as lands along the Parramatta River foreshore within Parramatta CBD & Ermington former Naval Store subdivision.
11004. Waterways Litter R	57,876	52,020	(5,856)
Milestones Achieved. All works carried out by specialist contractor to undertake regular maintenance and cleaning of seven floating litter booms located within Toongabbie; Rydalmere; Telopea and Granville. $6k over expenditure is due to urgent additional cleanup works in several creeks following 18 April major storm event. This will be adjusted from the Reserve.
11087. Bushcare Volunteers	2,010	2,000	(10)
Milestones Achieved. Completed. Works included provision of equipment; plants; catering; training and promotion for bushcare volunteers working in bushland reserves.
ROADS, FOOTPATHS AND DRAINAGE
10135. Catchmnt Modelling Rds	14,902	50,000	35,099
Milestones Not Achieved. Although this project has been delayed due to high demands on selected specialist consultant, this work will continue into 2012/13 as further staged works. Surplus funds to be returned to the Reserve.
10237. Bridge Assets - Struc Insp.	47,247	47,247	0
Milestones Achieved. - Completed structural audit of all timber pedestrian bridges.
WASTE AND SUSTAINABILITY PROGRAMS
11093. Env Education program 2011/12	16,475	20,000	3,525
Milestones Achieved. This project funded initiatives identified in Council's Education for Sustainability Plan, including establishment of a corporate Sustainability working group called CEE Change.
11107. Harris Park Shuttle Bus Trial	32,713	55,000	22,287
Milestones Achieved. Budget was fully expended on this trial project however some costs were incorrectly charged to the base account. Surplus funds/savings to be returned to the Reserve.
Total For Operating Projects	679,520	735,509	55,989
TOTAL FOR ENVIRONMENT AND INFRSTRUCTURE	14,734,156	15,533,590	799,434

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Community and Neighbourhoods

Community and Neighbourhoods

Highlights

•

• Partnership established for 4 new shop fronts at Pop Up Epping while 140 participants in Pop Up Parramatta (8% above current target)

• Death 3 exhibition and associated public program launched at Parramatta Artists Studios and professional development workshop in finance held for artists.

• Riverside Theatres continued to deliver 2012 Performance Season, Big Notes, Education and Screen Program with planning and negotiations underway for 2013 and 2014 Performance Season along with special events such as the “Spot On” Children’s Festival to be held in September 2012

• Riverside Theatres Advisory Board has been investigating the development of a master plan for the theatre and new in-house production partnership

• $320k of Community Grants distributed to 34 organisations including new Social Enterprise grants to attract established social enterprises to Parramatta

• Variety of community programs delivered including National Youth Week Program in April 2012, Access Your Ability Expo at Granville South Creative and Performing Arts High School, Art Project for children with parents in prison, and Media Training and Postcard project for Refugee Week June 2012

• Granville Network established to link community organisations and all levels of government working in the Granville area

• Pilot project underway in the social support services in line with the new model of service delivery required by funders. Early results indicate very positive outcomes and improvements in quality of life of people beyond what the existing model offers

• Held Volunteer Week celebrations in May in the Lord Mayor’s Suite to recognise the contribution of Home Support volunteers during the past year

• City of Trees planting project completed with 215 larger trees (25L – 100L pot size) and 3000 tube stock seedlings

• Variety of park improvement projects planned and implemented including additional landscaping at Jubilee Park Parramatta, CCTV installed at St Patricks Cemetery funded partly by NSW Heritage grant, circular dink track & landscaping completed at Wilsford Homes Playground Northmead funded wholly by Coca Cola Amatil, and planning for many additional park improvements across the LGA funded through the Urgent Ward Works program

• Implementation of the new Library Management System - Sirsi Dynix Symphony – with approximately 80 staff trained.

• $40k State Library Grant received for the eReader Lending Program and 3 new programs launched:- eResources ,eBooks & eMusic

• Wide program of library activities including Knitted Garden exhibition at Central Library, technology classes delivered such as Computer for Beginners, Mobile technology, Twitter, blogging, Skype, Face Book and GPS; and a popular series of author talks

• Free Aquatic Centre passes established for seniors, disability cardholders and their carers as well as free passes for families

• Over 230,000 visits to Council’s Aquatic Centres (down 14% on Quarter 4 in 2010/2011 due to inclement weather)

• Modifications to the main entrance at Parramatta War Memorial Swimming Pool to enable improved customer access and security during peak times

• Over 881 participants enrolled in the April School Holiday Program compared to 465 participants in April 2011 and the “Read with a Mate” program delivered in conjunction with the Parramatta Eels

• Upgrade of floodlighting controller software installed at over half of Councils sports grounds

• 12,483 visits to the Woodville Golf course (up 6% compared to Quarter 4 in 2010/2011) and 20 Filming applications approved (up 400% on 2010/2011)

Community and Neighbourhoods

Operating Revenue

The Community and Neighbourhoods pillar has ended the financial year with a favourable operating result due largely to a 6% or $629k increase in forecast revenue.

The Arts and Culture area had the most favourable revenue result with several grants being received in advance including $80k towards the Artists Studio and $36k for the Creative Broker project. Riverside Theatre also received additional grant funding of $113k to enhance both the True West series of local theatre productions and the Beyond the Square performance program for people with disabilities. Riverside Theatres also achieved additional sales revenue of $120k which was only partially offset by additional employee and production costs.

Small variations in each of the other service areas also contributed to the favourable overall operating revenue result. Children and Family services received additional Federal Government contributions due to increased enrolments by children with special needs and to assist with the cost of employing teachers in Council’s child care centres.

The Community Youth and Seniors Services area has a $71k increase in revenue due to changes in the timing and small increases in several grants including the Community Lawn Mowing ($30k), Social Support ($25k) and Social Enterprise Sydney ($26k) projects. Parks and Open Space received some additional revenue from the sale of plants at the nursery and Recreation Facilities and Programs achieved $84k additional revenue at the aquatic centres (mostly from swim school) and a $30k improvement on the revised annual revenue forecast for Woodville Golf Course.

Operating Expenditure

Overall, the Community and Neighbourhoods pillar overspent on operating expenditure by $315k or almost 1% on the approved budget while still achieving a favourable net operating result of $315k.

Riverside Theatres had additional expenditure of $80k on employee and production costs due to increased activity which was fully offset by increased sales.

The Community Youth and Seniors Services area had a saving of $79k as some multi-year funding remained unallocated in the PCC Community Grants Program.

Library Services overspent by $140k as employee costs associated with the roll-out of the new Library Management System and management of staff vacancies were misjudged during the last quarterly review. Library Services did, however, still achieve a saving of $468k on the original expenditure budget for 2011/12 as the forecast had been revised down by $608k throughout the year.

The overspend of $179k in the Recreation Facilities and Program area was also due to a variety of factors including increased employee costs at the aquatic centres ($93k), aquatic materials such as pool chemicals ($55k) and small improvements to Bryne Street Tennis Courts ($20k).

Capital Revenue and Expenditure

Council continues to be successful in attracting a wide variety of grant funds and this contributed to a favourable result in capital expenditure for the Community and Neighbourhood pillar. Parks and Open Space for example, received additional grants for CCTV in St Patricks Cemetery ($25k), playground improvements at Doyle Ground ($16k) and contributions from various Park Committees towards minor park improvements. Council’s Library Services also attracted a new $40k grant from the State Library to commence a lending program with e-readers.

While some savings have been achieved with some of the capital projects, revotes have been requested for some projects were works have been delayed. For example, savings of $215k in Playground Replacement is due to delays in projects at George Kendall Reserve while awaiting advice on grant applications along with the re-scoping of some projects to include additional improvements with complementary funding from the Urgent Ward Works program. Several projects such as the improvements at Doyle Ground and John Curtin Reserve will now be completed early in the new financial year.

In Recreation Facilities and Programs, the saving of $119k relates to the delay in the completion of the roof repairs at Parramatta Town Hall and a revote has also been requested to allow for the completion of these works in the new financial year.

Community and Neighbourhoods Measures

% of people receiving Council provided human services compared to registered demand	Jun 09	Jun 10	June 11	June 12	Comments
Actual	45%	35%	35%	17%	The waiting lists for the Childcare Centres have increased dramatically this year with demand by far outweighing the available positions.

% of users satisfied with Child Care services (Target – 93%)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Actual	95%	92%	93%	98%	The services have been implementing some great programmes under the new national Quality Framework which has been highlighted with this increase in family satisfaction.

% of users satisfied with Home Support services (Target – 92%)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Actual	94%	93%	94%	94%	A supporting measure of satisfaction: 95% of respondents would recommend this service to their friends

Number of visits to Council’s website (Target – 87200)	Jun 11 Data available from Aug 2010 – Jun 2011	Jun 12 1 Jun 2011 to 1 Jun 2012	Comments
Actual	530,232	727,203	Data presented excludes internal PCC use of Parramatta City Council website and grown by approx 14%

The number of visits to Council’s libraries ( Target – 804,300)	Jun 09	Jun 10	Jun 11	Jun 12	Comments
Actual	788,585	752161	727,244	679,050	Central & Branch libraries were closed for the Library Management System implementation for 3 days in May and Guildford Library was closed for 2 weeks for urgent building maintenance works.  Also increase in online usage has contributed to the reduced number of visits. - Guildford library was closed from 25th June - 9th Jul 2012

Community and Neighbourhoods Project Progress Report

Project No	YTD Actuals	YTD Budgets	YTD Variance
COMMUNITY AND NEIGHBOURHOODS PROJECT PROGRESS
Capital Projects
ARTS AND CULTURE
10108. Riverside Plant & Equip	130,409	130,050	(359)
Milestones Achieved. - Purchase of theatre screen & sound & lighting console equipment, installation of security back to base system, front of house dishwashers & tables and foyer screen.
COMMUNITY, YOUTH AND SENIORS SERVICES
11126. Enclose meeting room partition	8,702	8,702	0
Milestones Achieved. The purpose of this project was to improve the office space and efficiency for workers and volunteers. The project has completed as per schedule.
PARKS AND OPEN SPACE
10003. Cultural Parks Prog	96,032	71,000	(25,032)
Milestones Achieved. Project involved five components all of which have been completed. These included Parramatta River Foreshore Indigenous Motif pathway within CBD - high pressure cleaning; Centenary Monument Church St Mall - restoration & major repair of clock; St Patricks Cemetery North Parramatta - installation of CCTV system to assist with security & vandalism - $25k grant awarded & paid from the NSW Government Heritage Office based on matching Council funding was not included in the budget; Boronia Park cenotaph upgrade - completed (partially funded by LM Ward Urgent Ward Works Project). Over expenditure sum of $ 25k is totally offset by $25k grant.
10004. Pavilion Program S94A2-5	235,758	270,000	34,242
Milestones Not Achieved. Project involved erection of amenities building at Horlyck Reserve, Granville - completed March 2012; replacement of clubhouse at Duncan Park, Epping - design completed & DA lodged but delayed due to heritage issues ; and design only for replacement of sporting pavilion building at Ollie Webb Reserve, Parramatta - this was deferred to 2012/13 program. Surplus funds to be returned to the Reserve.
10007. Sportsground Prog S94A2-1	256,052	280,000	23,948
Milestones Not Achieved. Completed works include concept design for Horlyck Reserve car park .Construction stage to be funded in 2012/13 program; stormwater drainage upgrade for playing fields at Doyle Ground Nth Parramatta; floodlighting upgrades for remote computer operation at several sportsgrounds. Detailed geotechnical assessments also carried out for investigation into proposed rebuild of McCoy Park, Toongabbie and Guildford Park playing fields. Floodlighting upgrade for Colquhoun Park Granville delayed & not completed due to wet weather restricting access onto the playing field by mobile travel tower equipment. Surplus funds to be returned to the Reserve.
10009. Playground Replacement S94A2-4	345,500	561,000	215,500
Milestones Not Achieved. Playgrounds completed at Otto Losco Reserve, Northmead & Maurice O’Connell Reserve, and Guildford. Replacement of shade sail at Binalong Park, Toongabbie -completed. George Kendall Riverside Park, Ermington design completed, $120k grant application unsuccessful- due to reduced budget this project was cancelled & to be reduced in scale for 2012/13 budget. Savings from George Kendall to be spent on new playground equipment at Doyle Ground and John Curtin Reserve in conjunction with related current Urgent Ward Work Projects.$75k in grants approved by NSW Communities for 3 playground projects including Doyle Ground project - budget was increased to include these grants. Consultation held for concept design phase for 2012/13 funded projects at John Berger Reserve, Winston Hills & F S Garside Park Granville. Surplus funds to be returned to the Reserve.
10011. Parks Program S94A2-2	406,042	460,000	53,958
Milestones Achieved. Granville Park and Caber Park Winston Hills - circuit pathways completed. Barton Park North Parramatta first floor addition to sporting pavilion completed. The bulk of the upgrades under this program have been completed with only the grant funded works remaining. This involves 5 park upgrades associated with the NSW Sport & Recreation Grant component together with Council's contribution totalling $52,741. Slight remaining savings to be returned to the Reserve. Revote of $52,741 is proposed to complete outstanding works in progress.
10012. City of Trees S94A3-1	137,686	140,000	2,314
Milestones Achieved. Project involved planting of new & replacement street trees & tree planting within various parks & reserves, particularly shade trees near playgrounds, to green the City. Works were undertaken in spring and autumn.
10024. Ermington Bay Nature Pathway S94A2-3 & S94A3-1	579,387	586,444	7,057
Milestones Achieved. Major construction completed. Official opening held on the 2 December 2011 & further bushland regeneration work on-going and interpretive signage. Project completed June 2012. $5k of the $7k surplus to be allocated to Walking Tracks Project 10013 to partially offset $11k over expenditure. Remaining surplus funds to be returned to the Reserve.
10214. Jubilee Park Major Upgrade	162,711	162,711	0
Milestones Achieved. Works included formal entrance way; signage; paving; tree removal; landscaping and seating.
10255. Coca Cola Amatil Northmead	109,596	117,400	7,804
Milestones Achieved. Project involved additional minor improvements at Arthur Phillip Park and a circular pathway & landscaping at Wilsford Homes Playground Northmead. Fully funded by Coca Cola Amatil CCA in connection with their DA consent for their large warehouse development in Briens Road Northmead. $7,800 surplus funds to be returned to the Coca Cola Amatil Special Reserve.
11010. Biodiversity Protection S94A4-1	40,168	40,000	(168)
Milestones Achieved. Project involved tree planting at the flying fox colony, feral animal control, and wildlife habitat creation through the installation of nest boxes.
11011. Sturt Park Masterplan Impl S94A2-2	52,026	70,000	17,974
Milestones Achieved. Project involved general park improvements to complete the 2010 Landscape Master plan for the park including the tennis court conversion. Surplus funds/savings to be returned to the Reserve.
11023. Lake Parramatta Plan of Mgt I	41,500	100,000	58,500
Milestones Not Achieved. Draft Plan of Management has been endorsed by Council & the Minister for Primary Industries. Project is to fund access improvements into the lake. Work delayed due to water level rises in the lake due to recent major storm events/flooding. Revote of $ 58,500 is proposed to complete outstanding works in progress.
LIBRARY SERVICES
10241. 10/11 CAP Library Res S94A2-6	691,770	700,000	8,230
Milestones Achieved. Purchase of books on track with a slight underspend due to implementation of new Library Management System.
11271. E-Readers Lending Program	7,323	0	(7,323)
Milestones Achieved. This Project has been funded from State Library Grant received in May 2012.This project to setup and purchase e-reader items is expected to be completed by end of Sept 2012.
RECREATION FACILITIES AND PROGRAMS
10005. Public Halls & Community	209,048	312,120	103,072
Milestones Not Achieved. There were significant delays due to weather in the restoration of the Parramatta Town Hall roof. To date $100k has been spent on the project to carry out investigations and commence the restoration. A revote will be requested for remaining budget in order to complete the restoration early in quarter 1. Other works completed throughout the year included investigations to the rising damp at Parramatta Town Hall, the repair and replacement of the roof at Reg Byrne Community Centre, upgrading amenities and revitalising Council’s Public Halls.
10006. Recreation Facilities	49,854	51,095	1,241
Milestones Achieved. Restoration works completed at the Woodville Golf Course to improve irrigation of the greens as well as improvements completed to improve the floodlight controls on Council’s sportsgrounds.
10017. Aquatic Facilities Minor Cap W	69,720	83,212	13,492
Milestones Not Achieved. There have been delays in the reconfiguration of the main reception area at Parramatta War Memorial Swimming Pool. To date these works have included construction of a new reception area and electrical works ($15k) to manage overflow during summer. A revote will be request for the remaining budget to install the new automated access gates which were ordered in May, however delivery has been delayed from overseas. Other works completed throughout the year have included additional investigation works on the pool leak at Granville Pool, improving the flooring of the reception area at Granville Pool to address OHS concerns and repairs to the contractor access at Parramatta Pool.
10197. Hambledon Cottage Maintenance	21,010	21,232	222
Milestones Achieved. Works included investigations into the salt damp at Hambledon Cottage including testing and scoping recommendations, and scoping the repair and restoration of the “Firholme Gates” which were damaged in Quarter 4.
11103. Ermington Community Centre Air Conditioning	28,364	28,365	1
Milestones Achieved. Project completed with the installation of new air conditioning units at Ermington Community Centre.
Projects with adjustments relating to 2010/11	(1,031)	0	1,031
Total For Capital Projects	3,677,624	4,193,331	515,707
Operating Projects
COMMUNITY, YOUTH AND SENIORS SERVICES
PARKS AND OPEN SPACE
11018. Wildlife Surveys	44,930	44,400	(530)
Milestones Achieved. Project involved the use of specialist wildlife consultants to undertake fauna surveys. All bushland reserves were surveyed and a consultants report outlining the results has been completed.
RECREATION FACILITIES AND PROGRAMS
10181. 09/10 OP Winter Opn Parra Pool	308,105	308,464	359
Milestones Achieved. The winter operations of Parramatta Pool saw over 29500 patrons visit the pool from July - September and April - June. This is an increase of over 26% compared to 2010 / 2011. This is mainly due to an increase in awareness of the extended operating season, an increase in marketing and promotion as well as 30% growth in Granville Parramatta Dolphins Swim School
Projects with adjustments relating to 2010/11	8	0	(8)
Total For Operating Projects	353,043	352,864	(179)
TOTAL FOR COMMUNITY AND NEIGHBOURHOODS	4,030,667	4,546,195	515,528

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Economy and Development

Economy and Development

Highlights

•

• Traffic Calming in Betty Cuthbert Avenue (Ermington), Adam Street (Guildford) and 6 other streets in Guildford

• Roundabout at the intersection of Brickfield Street and Albert Street (North Parramatta)

• Median Islands in Gordon Avenue at Dellwood Street

• Raised threshold in Wigram Street between Marion Street and Cambridge Street (Harris Park)

• Speed Cushions in Excelsior Street between Adam Street and Constance Street (Guildford)

• Economic Development Forum was held at the Sydney Opera House in May 2012

• Parramatta 10,000 Plan and Government Jobs Attraction Plan were endorsed by Council

• Engagement with Western Sydney A League team

• The community safety officers conducted 3 school education presentations

• Animal micro chipping has increased from 4 to 26 during the last quarter. The benefits of micro chipping allows for the animal to be identified and return to the owners quickly reducing the need to hold the animals until reported lost or identified by the owners. This has seen an improvement of return rates from 52% to 70% during the July quarter.

• The community safety officers together with the RID squad are continuing to tackle the illegal dumping issues. A number of proactive patrols have been implemented in key hot spot areas seeing a reduction in illegal dumping from 569 to 424 during the July quarter resulting in a 25% reduction.

• The community pride day was held at Curtis Oval Dundas with Lord Mayor present. Free micro- chipping of dogs was introduced for the first time at the event.

• Planning Proposal notified– Old King School Site (minor amendment to height and floor space ratio)

• Received the Gateway determination for the Comprehensive Heritage planning proposal and for 2-12 River Road West, Parramatta planning proposal.

• ICON Plan Browser launched to the public on Council’s web site.

• Training and roll out of the New Greeter Service at the Rivercat Terminal.

• Designed several foodie experiences/tour concepts for Parramatta City to leverage and promote interest in Parramatta’s diverse food offer.

• Began 3 new interpretation projects for the river including; the city centre foreshore program; the whole river foreshore; and the Lennox Bridge (part of the portals project).

• Memory of Trees exhibition has been extended til October 2012

• Developed education tools for the Digital Dark Age website content in conjunction with the Powerhouse Museum.

• Broadened the role of visitor information staff to become ‘Hosts’ delivering services out in the public domain.

• Final installation of upgraded exhibition lighting, providing energy efficient LEDs which will reduce energy costs.

• Easter banner program

• Engagement of branding consultant for new name and brand for Civic Place

• Selection of architects and commencement of Design Competitions for:

- Commercial office on the corner of Smith and Macquarie Streets, Parramatta: Architectus, Cox, Hassell

- Residential tower on corner of Darcy and Church Street, Parramatta: Ellenberg Fraser, Grimshaw, SJB Architects

• Operations Centre has had an initial pre-lodgment meeting with the Development Assessment team and upon receiving Bunnings final site plan a DA will be lodged.

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Economy and Development

Operating Revenue

The positive variance in revenue for Development and Traffic Services is due to higher than anticipated fees for development advertising of $25k, construction zones of $37k and recovery of legal costs associated with development of $57k.

For City Strategy and Places Services the negative variance at the end of the period was a result of less grant revenue being received for service projects within the Environmental area.

In the Regulatory Services area the revenue received was less than had been budgeted. The revenue related to food premises inspections was $183k lower than budget due a lesser number of inspections being carried out than anticipated in addition the revenue generated from construction certificates, regulated premises inspections and clean-up prevention notices were $99k lower than expected in total.

In the Town Planning and Urban Design area less revenue was received than anticipated due to delays associated with a fully grant funded project of $68k . Also fees for planning proposals is down as the funds received for planning proposals for which the work has yet to commence has been held as a prepayment so the works can be conducted in the coming financial year.

The variation to revenue in the Property Development area is a result of lower than anticipated rentals for commercial buildings in particular Connection Arcade.

Operating Expenditure

The variance in expenditure for the Development and Traffic Services area is due to higher than budgeted legal costs of $358k for Land and Environment Court cases. As mentioned above a small amount of these costs were recovered. The remainder of the variation is due to slightly lower than budgeted fees for Development Applications.

The small favourable variance within the City Strategy and Place Services area of $84k is due to a number of small under spends across the area.

In the Town Planning and Urban Design area the under expenditure is as a result of some work associated with a fully grant funded project being delayed to the 2012/13 financial year and as a result less grant revenue was received and also some savings related to salaries.

The over expenditure for Regulatory Services is attributable to higher than expected service fees to the State Debt Recovery Office.

The $318k under spend in Property Development is a combination of several items including $54k in conferences, $54k in minor contracts, $29k in electricity charges, $111k in rates charges, $29k in collection costs for rental properties and $135k for bad and doubtful debts.

The Tourism and Events service area underspent by $116k due primarily to savings at the Parramatta Heritage and Visitor Information Centre relating largely to reduced expenditure on printing and design contracts and small savings in utilities and employee costs.

Capital Revenue and Expenditure

The small revenue variance of $8k in the Development and Traffic Services are is due to slightly higher than budgeted grant revenue related to traffic projects.

In City Strategy and Place Services the $120k variance is as a result of receipt of an unbudgeted grant of $182k for Epping from TDIC which partially offset but a grant of $50k for cycle ways from Roads and Maritime Services which was not received. In the area there under expenditure of $792 relates to a number of projects which are individually explained under the project progress report for the Economy and Development Pillar.

The $1,739k revenue variance for Town Planning and Urban Design relates to higher than anticipated s94 contributions, in particular there were several large payments received within the June quarter.

In the Property Development area the $100k additional revenue is Elizabeth Street Granville. The significant expenditure in this area of $2,284 is substantially comprised of a few large items which are the Strategic Property Acquisition Project of $638k and the Operations Centre which is $1,259k under spent these are both as a result of delays associated with the projects. There are a number of smaller variations which are described in the Project Progress Report on the coming pages.

The Parramatta Heritage and Visitor Information Centre did not achieve anticipated milestones on several small capital projects resulting in under expenditure of $77k in the Tourism and Events service area. Revotes have been requested for the Digital Collection Management and Access project, the Renovation of the Heritage Centre Core Exhibition and the Sesquicentenary of Inauguration project.

Economy and Development Measures

Number of Development Applications received (Target – 300)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	298	276	226	270	Volume dictated by market. Predictable yearly up swing in lodgements in June quarter over previous quarter.

Number of Development Applications determined (Target – 300)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	284	258	227	231	Output impacted by staff vacancies over last quarter.

Percentage of DAs determined within 40 days( net calendar days) (Target – 75%)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	63%	64%	55%	56%	Consistent output from previous quarter.

Mean time (net calendar days) for determination of DAs (Target – 40)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	49	47	46	55	Unfavourable increase in mean time due to increase in older DA determinations.

Median time (net calendar days) for determination of Das (Target – 35)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	38	36	24	44	Unfavourable increase in median time due to increase in older DA determinations.

Percentage of food shops inspected (Target – 100%)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	122%	123%	90%	104%	During the June quarter there were 312 inspections conducted of food registered premises meeting the food authorities commitments

Percentage of micro chipped animals returned to their owners (Target – 60%)	Sep 11	Dec 11	Mar 12	June 12	Comments
Actual	42%	70%	52%	70%	The introduction of a micro chipping service has seen a favourable increase in return rates.

Economy and Development Projects Progress Report

Project No	YTD Actuals	YTD Budgets	YTD Variance
ECONOMY AND DEVELOPMENT PROJECT PROGRESS
Capital Projects
DEVELOPMENT & TRAFFIC SERVICES
10014. Local Traffic Facilities	325,632	284,060	(41,572)
The following projects are complete: 1.Adam Street, Guildford - Speed Humps, 2.Wigram Street, Harris Park - Relocation of Raised Pedestrian Crossing, 3.Villiers Street, North Parramatta - Pedestrian Crossing, Street Lighting and Traffic Islands, 4.Brickfield Street/Albert Street - Roundabout, 5.Railway Terrace, Guildford - Raised Threshold
10028. Design-Pedestrian Safety Imprv CIP 3.7	88,991	88,991	0
Civil design for the intersections of O'Connell Street/George Street and Great Western Highway. Marsden Street is complete. Traffic Signal design for these intersection is being undertaken. A draft civil design for Parkes Street between Wentworth Street and the Railway line has been undertaken and is currently being checked.
10210. Auslink Blackspot Program	311,356	346,866	35,511
Construction of traffic islands and linemarking in Adam Street, Guildford is complete. Construction of a roundabout in Dellwood Street at Peglar Avenue and pedestrian refuge islands in Gordon Avenue at Dellwood Street are nearing completion.
10223. Rapid Deployment CCTV Cameras	47,038	50,000	2,962
Milestones Achieved. Budget underspent as due to cameras not being relocated as frequently as planned.
CITY STRATEGY & PLACE SERVICES
10008. City Cnt Streetscape CIP 2.0	452,610	513,000	60,390
Milestones Achieved. The City Centre Special Rate has been running since 2000 and has assisted Council to achieve significant improvements through out the CBD.The projects for this year were: Installation of the Barry Wilde Bridge Fountain, Streetscape improvements in Church Street, Improvements to Civic Place and Darcy Street. Variance is due to minor saving on projects and that some of the proposed project are running into next financial year.
10010. CAP N'Hood Imp Program S94A3-2	982,640	1,285,093	302,453
Milestones Achieved. The Better Neighbourhood Program focuses on the upgrade of Neighbourhood Centres. These upgrades look to provide a beautiful public environment that encourages pride and social and economic activity. The projects for this year were: Epping Town Centre Upgrade, Wigram Street, Harris Park: Design of Streetscape Upgrade, Small Centre Upgrades: Toongabbie Shops (Toongabbie Station), Small Centre Upgrades: Victoria & Park Road, Rydalmere: Betty Cutberth traffic Calming. Variance is due to the Wigram Street project being deferred to the 2012-13 financial year.
10015. Local Bike Facilities S94A 5-6	1,840	30,000	28,160
Milestones Not Achieved. Design of cycle facilities and drainage improvements at Guildford Railway Station are scheduled for 2011/12 have been moved to the 2012/13 financial year. Construction of scheme still on schedule to commence at the end of 2012/13 for completion in 2013/14.
10021. CAP09/10 N'thmead CTR St Upgrade S9423	8,825	8,825	0
Milestones Completed. Project completed in the 10-11 Financial year expenditure related to a late invoice
10023. CAP 0910 BNH Westmead Town CTR S94A3-2	10,000	10,000	0
Milestones Completed. Project was completed by June 30. All signage has been produced we are now waiting on approval for stakeholder to completed installation.
10029. City Centre Cycles Routes CIP 3.7	31,561	30,000	(1,561)
Milestones Achieved. Enabling works completed to allow for the construction of the section of cycle route along O'Connell Street in the 2012/13 financial year..
10030. Bike Racks CIP 2.0	35,812	35,812	(0)
Milestones Achieved. Project for the installation of cycle parking facilities within the City centre.
10031. Foreshore Improvement Plan CIP 3.1	22,110	20,000	(2,110)
Milestones Achieved. Bridge Fountain development process completed. Review of feasibility of moving Barry Wilde Sewer Pipe completed.
10103. RTA River Cities PVC Stg 22	801,568	1,000,000	198,432
Milestones Not Achieved. This project is fully funded by the Roads and Maritime Services (RMS) and extends from Park Road, Rydalmere westward along the Parramatta River Foreshore to Subiaco Creek (Part B), then along Subiaco Creek to South Street (Part C). The section of cycleway from Park Road westward to Pike Street and extending 300m beyond (Part A) was constructed during 2010/11. Construction of this project was delayed due to late commencement of the tender and is anticipated to be finished later this year.
10114. WaSIP Energy CAP	100,039	101,523	1,484
Milestones Achieved. The project is funding energy saving upgrades to the CBD multi-level carparks including a power factor correction units, motion sensor lighting and LED efficient lighting on emergency exits. Works at the Wentworth Street and Hunter Street carparks completed.
10146. Urg Wks - Arthur Phillip	73,093	100,000	26,907
Milestones Achieved. Projects due by 30 June have been completed. Projects due by August 30 are on track.
10147. Urg Wks - Caroline Chish	105,228	100,000	(5,228)
Milestones Achieved. Projects due by 30 June have been completed. Projects due by August 30 are on track.
10148. Urg Wks - Elizab Mac	81,321	100,000	18,679
Milestones Achieved. Projects due by 30 June have been completed. Projects due by August 30 are on track.
10149. Urg Wks - Lachlan Mac	56,986	100,000	43,014
Milestones Achieved. Projects due by 30 June have been completed. Projects due by August 30 are on track.
10150. Urg Wks - Woodville	264,260	100,000	(164,260)
Milestones Achieved. Projects due by 30 June have been completed. Projects due by August 30 are on track.
10217. Cycle Route Maintenance	20,078	50,000	29,922
Milestones Achieved. Line marking of existing cycle routes have been completed cost of works were less than budgeted for this year.
10224. Contaminated Lands - Investig	54,754	100,000	45,246
Milestones Not Achieved.: Review and risk assessment of all of Council’s contaminated land took much longer than expected due to the complexity of working through records. Project is fully committed with contractors’ part way through works. Results of this investigation are key in guiding future spend on remediation works.
10225. Sustainable Water Management	321,817	310,000	(11,817)
Milestones Achieved. All planned water saving infrastructure installed during 11/12 Financial Year. Project will save Parramatta Council many hundreds of thousands of dollars of water charges during the lifetime of the infrastructure.
10229. Parra River Estuary Mgt	0	125,000	125,000
Milestones Not Achieved. New capital grant received for the establishment of estuary (water) monitoring equipment in the Parramatta River. Project to run over two financial years. Delays caused by dependency on the outcomes of a second project and resourcing shortages fourth quarter. Revote proposed into 2012/13.
10357. RTA River Cities PVC Stg 24	1,300,875	1,300,875	(0)
Milestones Achieved. This project was for the acquisition of 1 Park Road to allow for the Parramatta Valley Cycleway and open space. This project was fully funded by Roads and Maritime Services.
11014. Greening the CBD CIP 2.0	122,396	150,000	27,604
Milestones not achieved. Project relates to greening CBD initiatives. Components of the project delayed to align with the delivery of proposals from the Design Parramatta project.
11026. Church Street North - Lennox Bridge to Victoria Rd	117,156	117,156	(0)
Milestones Achieved. This project is for the going improvement the amenity of Church Street North.
11027. Red Cow lane - George Street Paving	89,350	89,351	1
Milestones Achieved.
11028. Parramatta Foreshore - Lighting of the Escarpment	8,795	60,000	51,205
Milestones Achieved. This project aim is to improve the visual amenity of escarpment directly across from Parramatta Wharf as the area is a major gateway to the City.
11033. Small centre Upgrade - Dundas	141,919	119,260	(22,659)
Milestones Achieved. Additional works completed to protectively seal pavement.
11034. Small centre upgrade - Ermington	382	382	0
Milestones Achieved.
11038. Epping Town Centre Street Upgrade - Design Only	1,963	1,963	0
Milestones Achieved. Project completed in the 10-11 financial year.
11082. RTA River Cities PVC Stg 14-17	160,978	120,000	(40,978)
Milestones Achieved.
11096. Foreshore Improvement CIP 3-1	31,577	30,550	(1,027)
Milestones Achieved.
11114. Parkes & Wigram Paving Upgrade	174,109	174,109	0
Milestones Achieved.
11142. CCTV Harris Park	25,473	25,000	(473)
Milestones Achieved. CCTV installed at strategic locations in Harris Park CBD.
11145. RTA River Cities PVC Stage 9-13 Charles ST Weir	0	50,000	50,000
Milestones Not Achieved. Works for this project have not proceeded and no funding from Roads and Matitime Services received.
11156. Barry Wilde Bridge Fountain	566,376	550,000	(16,376)
Milestones Achieved. Project delivered on time, official opening of Fountain scheduled for 26th July 2012.
11157. Darcy Street Parramatta Upgrade	133,249	200,000	66,751
This was a joint partnership project with Place Managers. Not all funds were required from SAPM.
11169. Park & Victoria Roads Rydalmere-Small Centre Upgrade	189,157	155,000	(34,157)
Milestones Achieved. This project is to improve the visual amenity of the laneway behind Darcy Street, which is a major pedestrian gateway from Parramatta station into the city centre.
11234. Miscellaneous Purchases (City Strategy)	4,088	4,088	(0)
Milestones Achieved. Purchase of new photocopier for City Strategy.
PROPERTY DEVELOPMENT
10109. CAP Civic Pl Proj Mgmt	1,231,958	1,400,000	168,042
This will need to be brought forward into the next year. Timing issue only.
10209. CAP Strat Property Acq	11,261,794	11,900,000	638,206
Land and Environment Court Case has been delayed until December 2012
11041. Lennox Bridge Carpark Site	738,272	461,537	(276,735)
Execution of Development Agreement delayed and short term funding required for 333 Church Street.
11042. Operations Centre	1,038,498	2,296,806	1,258,308
Project delayed due to delay in Bunning's DA. Costs anticipated to be spent first quarter of 2012/13.
11044. 23 Elizabeth Street, Granville	10,142	19,524	9,382
Milestones Achieved.
11046. 30b Phillip Street, Parramatta Riverbank	500	103,634	103,134
Project delayed due to delay in Meriton DA determination. Costs anticipated to be spent in first and second quarter of 2012/13.
11048. 42 Bridge Street, Rydalmere	10,600	0	(10,600)
Costs to be covered by Operations Centre budget.
11049. 189 Macquarie Street, Parramatta	206,447	300,000	93,553
Delayed due to ongoing negotiations with developer. Costs to be spent first quarter of 2012/13.
11083. Property Development (Specific Sites)	0	228,000	228,000
Budget to be allocated to cover investigations on potential sites.
11141. Lennox Bridge Portals v2	145,316	240,000	94,684
Remaining project costs anticipated to be paid in July. RMS funded.
11168. 1A Morton Street	26,850	0	(26,850)
Expenditure related to environmental investigations in preparation for disposal. Costs to be covered by Operations Centre.
11233. Hunter Street Carpark	5,000	10,000	5,000
Additional engineering investigations required. Anticipated to be spent in July/ August.
TOURISM AND EVENTS
10034. Digital Collection Mgt & Access CIP 3.3	25,748	73,000	47,252
Milestones Not Achieved. This project consisted of two activities: purchase of software and implementation, which included data conversion, data cleansing and development. Whilst the original budget covered both these elements, the purchase of the software was eventually covered by new funding made available from the E Parra program which was completed on time and in budget. During the installation it was identified by ICT that the original estimated budget portioned to the second activity was not going to be sufficient and that the funds originally set aside for the purchase should be utilised to ensure the essential implementation tasks could be undertaken to make the database functional. A revote will be requested for the remaining funds to be used to undertake the essential work
10171. Heritage Ctr Bldg. Minor Cap W	114,602	117,040	2,438
Milestones Achieved. This project delivered a significant project to upgrade of all exhibition lighting to energy efficient LEDs, valued at $100k, which will reduce energy and electricity costs. A minor portion of the funding remains unspent as savings.
11012. Heritage Centre Core Exh Renov	47,935	75,000	27,065
Milestones Not Achieved. This is a multi-year project. Stage one was the development of concepts for the renovation. This was delivered on time. However, during this process it was identified that the work required in the second stage: detailed content development and design would require a higher portion of the multi-year budget than was originally allocated. This project is subject to a revote request for the remaining funding to be utilised in the second stage of the project. 11164. River Cities Bike Program - Bike Parking 32,365 50,000 17,635 Milestones Achieved. These works were funded by the Roads and Maritime Services for the installation of cycle racks at local centres through out the LGA.
Projects with adjustments relating to 2010/11	42	0	(42)
Total For Capital Projects	22,161,470	25,311,445	3,149,975
Operating Projects
DEVELOPMENT & TRAFFIC SERVICES
10238. Crime Prevention Officer	123,158	119,600	(3,558)
Milestones Achieved. Continued working on assigned crime prevention projects and Rapid Deployment CCTV Project. Implemented sex service database and drove restricted premises inspection program.
CITY STRATEGY & PLACE SERVICES
10075. Economic Development	437,749	470,000	32,251
Milestones Achieved. Project continued to deliver on the Economic Development Strategy 2011-2016. This included finalisation of City identity work, broadening Council's engagement activities with business including the annual Economic Development Forum at the Opera House, research into both Westmead and Parramatta CBD industries, business attraction programs for both public and private sector, support to the light rail advocacy project and continued financial support to external partners. The under expenditure on this project related to two surveys and the small business hub project which were delayed and are anticipated to be undertaken in the 2012-13 financial year.
10131. Waterways Rehab Master	32,611	50,000	17,389
Milestones Achieved. Project to contribute towards preparation of a Duck River Wetlands Plan of Management and Waterways Rehabilitation Master plan for the catchment. Draft Plans completed with public exhibition of the documents expected in August 2012.
10136. Floodplain Risk Mgt Rds	75,266	100,000	24,734
Milestones Not Achieved. Project delayed due to the complexity of running floodplain risk management project across three councils (Parramatta, Auburn, Bankstown). Estimated new finalisation date in November 2012. Due to delays associated with this project some works planned for 11/12 were not completed and therefore the budgeted grant funding for 11/12 was not received resulting in lower than budgeted expenditure for this project.
10232. Rydalmere Technology Precinct	0	28,000	28,000
Milestones Not Achieved. Project underway - payments delayed to Consultant for Flood Study until review of draft document
10236. Coordinator-Homelessness	85,751	91,400	5,649
Milestones Achieved. Key milestones achieved this quarter - Undertook 3rd Parramatta Street Count, Commenced planning for a Mental Health Issues Forum with local service providers, Commenced development of a Value Uplift Calculator to more transparently assist public benefit contributions for affordable housing, Drafted the Affordable Housing Bank Program, Drafted Homelessness Protocols for use by Council staff, Commenced review of housing data for the LGA based on new CENSUS data
10308. 2006/07 Estuary Mngt Plan	71,744	110,000	38,256
Milestones Not Achieved: Project delayed due to the complexity of running estuary management process across seven councils and four state government agencies. Estimated new finalisation date in June 2013. Due to delays associated with this project some works planned for 11/12 were not completed and therefore the budgeted grant funding for 11/12 was not received resulting in lower than budgeted expenditure for this project.
11084. Review of Parra Twenty25 Community Strategic Plan	46,789	50,000	3,211
The review and updating of the Community Strategic Plan - Parramatta Twenty25 is progressing and due for completion by June 2013.
11165. Estuary Response Model Grant	29,691	30,000	309
Milestones Achieved. Computer model for estuarine processes in the Parramatta River estuary being developed according to projected timeline.
11226. Engage strategy Attract NSWGovtoParram	157,075	150,000	(7,075)
Milestones Achieved. The purpose of this project in the 2011-12 financial year was to expand and enhance Council's strategic marketing and communications reach into key markets. It included the development of an 3D visualisation of the future of greater Parramatta, further work on the establishment of the City identity and marketing and promotion materials for the Economic Development Forum and the Singapore delegation.
PROPERTY DEVELOPMENT
11259. Singapore Conference 2012	19,584	60,000	40,416
Costs still be invoiced anticipated to be paid in July.
TOURISM AND EVENTS
10231. Parramasala- PCC funding	250,000	250,000	0
Milestones Achieved. Sponsorship payment made on time and event delivered in November 2011
10235. Cultural Heritage Collection Conservation and Asset Mgt	39,966	40,285	319
Milestones Achieved. Completed works include digitisation of Archives for conservation purposes, conservation works on Council Minute books and Valuer Generals ledgers and initial conservation work on the foundation stone.
11106. Sesqui-Centenary of Inauguration of Municipality of Parramat	80,782	90,000	9,218
Milestones Not Achieved. Majority of the publication, including research, editing and layout design has been completed. A printer has been engaged, however, printing could not be completed by June 30. Final proofs to be supplied early in new financial year and printing is expected to be complete in the first quarter. This project is the subject of a revote request due to delayed spending in Printing and design as a result of the resignation of Council Archivist who was project managing the publication.
Projects with adjustments relating to 2010/11	1,364	0	(1,364)
Total For Operating Projects	1,451,530	1,639,285	187,755
TOTAL FOR ECONOMY AND DEVELOPMENT	23,613,000	26,950,730	3,337,730

Governance and Corporate

Governance and Corporate

Highlights

• Completed and submitted Self-Assessment Questionnaire, along with a number of supporting documents, for the DLG Promoting Better Practice Program in preparation for their visit to PCC in July.

• Design for Councillor induction program delivered

• Have developed a design for a proposed ‘Governance Portal’ to capture in one place for council decision-makers their delegations, legislative obligations, policy responsibilities and any audit actions. Anticipated delivery is by the end of 2012.

• Updated Delivery Program, LTFP and SAMP finalised and approved by Council by end of May

• LIRS application - submission and approval for $20M over 3 yrs

• Conducted Civic Place modelling for Property Development Group

• Automated phone calls to overdue ratepayers. PCC are the first Council in NSW to implement this service.

• Increased co-operation from suppliers in adhering to our new purchasing policies.

• Rates collection percentage for 2011/12 was 3.48%. An excellent result- below the 4% KPI and also under the industry benchmark of 5%.

• Roll out of Learning Management System

• Successful application for renewing entry into Retro-Paid Loss Superannuation Scheme

• Development of Leadership Development Framework and introduction of new 360 degree tool and mentoring program

• Delivered the following projects to the business:

• CReduction in payroll processing errors to under 1%

• Design of new employee self service for group certificates and payroll

• Delivered the following projects to the business:

City Operations Tablet Mobility Project; Interactive Form : External Training; New Library System;New Heritage System; New GIS Online System

• Developed and implemented communications plan for Economic Development Forum

• Developed and implemented communications and marketing plans for Winterlight Festival and NAIDOC celebrations

• Produced and coordinated marketing collateral, for Singapore Real Estate Conference

• Finalised language-aid guidelines

• Discover Parramatta Facebook membership up 10%, PCC Facebook up 16%, @parracity Twitter up 28%

• Analysis of Media coverage between January and March completed, with findings showing 95% neutral/positive coverage, well above KPI of 85%.

• New Joint Consultative Committee ‘Cascade’-style publication

• Finalised Media Contact Policy

• Self Service Hub (Kiosk) launched in CCC Foyer – staff are encouraging customers to use the service.

• Implementation of Optical Character Recognition for all incoming correspondence

• In the last quarter 217 informal GIPA requests from the community were received and completed

• The following are some of the key projects delivered by the Research and Consultation team during the June quarter:

Waste Collection Consultation - Research & Survey Design, School Holiday Program - Participant Survey & Analysis, Heritage & Visitors Information Centre – Survey Design, Community Satisfaction - Research & Survey Design, Civic Place Research - Survey Design, Analysis & Report , Civic Place Rebranding – Survey Design & Analysis, Economic Development Forum - Participant Evaluation Survey, Street Cleansing Satisfaction – Survey Design & Analysis

• Acquisition at Rydalmere completed for cycleway.

• Delivery of $1m worth of Maintenance and Capital projects completed in the June quarter.

• The centralization for completion of the Annual Fire Safety Statements Project completed in June 2012.

• Upgrade of Dundas Community Centre completed

Governance and Corporate

Operating Revenue

Overall Operating Revenue for the Pillar is $2.525m above the budget of $117.2m.

Financial Management is $2.285m above the budget of $115.324m. Rates revenue is $0.25m below budget mainly due to supplementary rates income expected but not yet received. Investment Interest was $195k above the budget of $4.7m. This outstanding performance is a result of some longer term deposits and floating rate notes yielding between 5.5% & 7%. The major contributor to this variance is the one-off additional instalment of the Financial Assistance Grant of $2.2m pertaining to the 2012/13 year received in advance from the Federal Government as part of the most recent Federal budget.

Strategic Asset & Property Management was $248k above the budget of $1.768m. This is mainly due to increased property rentals as a result of recently purchased properties in Guildford and Parramatta (Darcy & Macquarie Streets).

Operating Expenditure

Total operating expenditure for the Pillar was $195k above the budget of $32.5m.

Corporate Governance and Councillor Services was $473k below the YTD budget of $3.6m. This is across various categories within the Council Support, CEO Support and the recently created Governance, Quality & Corporate Performance. Underspends are in various categories, in particular labour and materials & contracts as the restructures of these businesses settle down. Particular categories of interest include employee costs $112k across LM and Councillor Support, Civic Events and Governance, Materials and Contracts $128k mainly in Governance, Councillor Payments $50k, Association memberships $50k, Catering $100k.

Finance Management was $1.175m above the budget of $11.5m. This is due to $300k of increased employee costs as a result of over correcting during the year due to centralised on-cost areas not recovering the overheads required as reductions in employee costs within the business units were taken up. Fringe Benefits tax is $113k below the budget of $480k. Other employee costs are $465k under budget mainly due to Non Leave ETP’s which will now occur in the 12/13 financial year. Employee leave entitlements were $1.5m above budget as provision was made to allow for future leave entitlements. This was done following an actuarial calculation of this liability which used a lower discount rate than in previous years to due very low commonwealth bond rates for future years. There is also some impact of correctly reflecting the on-costs related to the leave provisions.

Human Resources Management was $136k under the budget of $3.9m. Training is $286k under the budget of $1.29m as some planned training was not used. This offsets the direct employee costs which are over budget particularly in the areas of casual salaries and agency costs, particularly in payroll as the new team develops. Recruitment costs are also over budget by $32k.

Information Communication & Technology was $49k below the budget of $5.2m. ICT has streamlined its expenditure budgets and achieved their budget for the year. Some minor overspends in technical support and software maintenance agreements were offset by underspends in Eparra continuous improvement and Core applications annual licence fees.

Customer Relations & Communication was $104k below the budget of $4.64m. The variance relates mainly to employee costs n the Communications and Business Information Services. Overspends in Printing Services are due to the centralisation of most of council’s printing functions. There are some minor underspends in contracts as the Customer Strategy consultancy project will largely be prepared "in-house" without the need for extensive external professional services.

Strategic Asset and Property Management was $219k below the budget of $2.3m. The variance relates mainly contracts and building improvements in the property management area and previously provided for bad debts received from prior year invoices resulting in a $41k reduction in the expenditure account.

Capital Revenue and Expenditure

Capital Revenue for the Pillar is $213k above the budget of $83k. It relates to the net gain/loss on sale of assets and is difficult to predict.

Capital expenditure for the Pillar was $364k below the budget of $7.681m.

The major reason for the variance relates to the flood-prone property acquisition project in Strategic Asset and Property Management. The funds allocated to the project of $416k were not used as no property was identified for acquisition in the 2011/12 financial year. Identification of a suitable property in the Duck River catchment is dependent on the outcomes of the Duck River Floodplain Risk Management Plan currently under preparation. If needed, the project will be brought in via the quarterly review process as the funds were not used in 2011/12 and remain in the identified reserves.

More details on all projects can be found in the projects progress report within the pillar.

Corporate and Governance are revoting $49k of capital expenditure related to the refurbishment of Dundas Community Centre. Details can be found in the revotes section of this pillar on pages 10 to 14.

Governance and Corporate Program Measures

Number of service requests (CRM) received	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual	6326	6554	8901	7482	Slight decrease due to holidays

% of Customer Service requests responded to within agreed timeframe	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual	86%	87%	88%	84%	No significant change.

% of incoming correspondence ‘actioned’ in TRIM within agreed timeframe (Records)	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual	63%	60%	64%	62%	No significant change in trend of documents completed with the agreed timeframe.

Number of phone calls offered at Customer Service Centre (answered and abandoned)	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual	45,706	42,971	46,885	42,389	Expected seasonal decrease in number of calls offered to CCC.

Number and % of incoming phone calls that are abandoned from Customer Service Centre	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual Number	2652	3,428	5460	4175	Abandoned percentage has decreased slightly however, 3,278 (7.7%) of these calls were abandoned in less than 5 seconds leaving us with 2.1% abandoned greater than 5 seconds.
Actual Percentage	6.1%	7.9%	11.6%	9.8%

Lost Time Injury Frequency Rate( target – reduce)	Sep 11	Dec 11	Mar 12	Jun 12	Comments
Actual	9.8	11.5	11.5	10.6	The rate of incidents has stabilised around 13 lost time incidents over a 12 month period. All lost time incidents this calendar year have occurred within City Operations.

Employee Turnover( target- reduce)	2008/09	2009/10	2010/11	2011/12	Comments
Actual	10.0%	11.5%	12.1%	14.6%	Outcomes and Development have reduced their turnover rate in the past 12months. Exit interview have been put in place to capture and understand reasons for leaving and prevention options.

Average sick days absence per full time equivalent employee in the past 12 months	2008/09	2009/10	2010/11	2011/12	Comments
Actual	12.2	9.1	9.9	10.1	Sick Leave taken is on par with 2010/11.

Tonnes of CO2 emitted by Council’s motor vehicle fleet (Target< 2,160)	2008/09	2009/10	2010/11	2011/12	Comments
Actual	2,583	2,542	2,533	2,473	Reduction in fuel consumption has resulted in a reduction of emissions compared to 2010/11.

Kilolitres of water used by key Council properties (Target 91,321)	2008/09	2009/10	2010/11	2011/12	Comments
Actual	43,556	60,042	65,340	39,238	Consumption at the swimming pools has reduced due to better control of leakage.

Tonnes of CO2 emitted by key Council high energy consuming buildings (Target< 4,100)	2009/10	2010/11	2011/12	Comments
Actual	4,739	5,438	4,798	Reduction in consumption compared to 2010/11 at three of the four sites has resulted in the reduced emissions.

Collection Performance – outstanding rates, charges and fees (Target < 4%)	2009/10	2010/11	2011/12	Comments
Actual	4.27%	3.73%	3.48%	Excellent result. Under the target of 4% and trending downwards. Local Government benchmark is 5%.

OHS Premium (reduce 10%)	2009/10	2010/11	2011/12	Comments
Actual	$2,355,037	$1,760,327	$792,239	PCC achieved a 25% reduction form 2009/10 and a 55% reduction on 2010/11.  The reason for the significant improvement in 2011/12 is the move to a different W/C scheme.  In the future, the target of 10% reduction is not a valid measure.  Rather the target might be to maintain base premium

Reduce HR cost per employee (reduce 10%)	2009/10	2010/11	2011/12	Comments
Actual	$13104	$7049	$2852	There is significant variability in average cost of claims due to severity of claims skewing data. Consequently serious claims that are still unresolved are by their nature expected to attract increased premiums. Hence the true average cost of claims is never finalised until several years after the event. However, there is a definite improvement in the cost of premium impacting claims.

Re-votes - % of the projects budget not spent and carried to the next financial year (Target < 5%)	2008/09	2009/10	2010/11	2011/12	Comments
Actual	7.1%	4.2%	6.9%	6.4%	The total revote for all management plan projects into 2012/13 is $3.5K. This is 6.4% of the total projects expenditure budget slightly above the target of 5%

% Projects Milestone Achieved (Target = 80% )	2009/10	2010/11	2011/12	Comments
Actual	69%	72%	83%	Performance has improved over the last 3 years

Services budget financial result against approved budget	2009/10 (‘000)	2010/11 (‘000)	2011/12 (‘000)	Comments
Budget	9,188	4,841	10,345	Increased leave entitlements and transfers to reserve for future liabilities have kept the actual result lower than budget.
Actual	8,779	7,564	7,329

Operating result against approved budget	2009/10 (‘000)	2010/11 (‘000)	2011/12 (‘000)	Comments
Budget	(6,295)	(7,821)	(194)	The $2.9m favourable result is primarily due to the one – off additional instalment of the financial assistance grant of $2.2m pertaining to the 2012/13 year received in advance from the federal government as part of the federal budget.
Actual	(2,642)	(1,788)	2,945

Ratio of current assets less all external restrictions to current liabilities less specific purpose liabilities (Target > 1.1)	2009/10	2010/11	2011/12	Comments
Actual	1.84:1	2.84:1		This is still a work in progress and will be finalised in conjunction with the annual statements

% debt service ratio - the degree to which revenues from ordinary activities are committed to the repayment of debt (Target < 8%)	2009/10	2010/11	2011/12	Comments
Actual	7.32%	5.75%	5.33%	Ratio improved due to increase in reserve base and reduction in debt services costs.

Capital expenditure on existing assets/annual depreciation ( 1:1)	2009/10	2010/11	2011/12	Comments
Actual				This is still a work in progress and will be finalised in conjunction with the annual statements

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Governance and Corporate Projects Progress Report

Project No	YTD Actuals	YTD Budgets	YTD Variance
GOVERNANCE AND CORPORATE PROJECT PROGRESS
Capital Projects
CORPORATE GOVERNANCE & COUNCILLOR SERVICES
11249. Photocopier PCC Level 12	9,289	0	(9,289)
Costs associated with purchase of a new printer/photocopier for Level 12
FINANCE MANAGEMENT
11098. Accounts Payable Automation Project	129,914	130,000	87
Milestones Achieved. Full AP automation in place.
11190. Finance - Smart Board & Colour Printer	16,683	0	(16,683)
Smart Board and photocopier purchased. Funded from savings within the Finance Unit.
INFORMATION COMMUNICATION & TECHNOLOGY
10173. eParra Business Improvements	156,057	156,060	3
Milestones Achieved. All eParra projects have been delivered according to eParra program plan for 2011/2012
11095. Parra Connect Project	29,926	10,722	(19,204)
Milestones Achieved. ParraSync project phase 1 was completed according to plan
11108. eParra Project	466,800	303,394	(163,406)
Milestones Achieved. All eParra projects have been delivered according to the eParra Program plan for 2011/2012. The variance is covered by the services budget ( 2220 / 646405 )
STRATEGIC ASSET & PROPERTY MANAGEMENT
10124. Floodprone Prop Acquis	0	416,160	416,160
Milestones Not Achieved. No property was identified for acquisition in the 2011/12 financial year. Identification of a suitable property in the Duck River catchment is dependent on the outcomes of the Duck River Floodplain Risk Management Plan currently under preparation. If needed, the project will be brought in via the quarterly review process as the funds were not used in 2011/12 and remain in the identified reserves.
10345. Libraries & Child Care Fac	0	208,080	208,080
$190k has been spent on this project via separate project numbers. Refer to the following projects: 11250 Ermington Child Care Centre $18,546, 11254. Harris Park Child Care Centre $16,542, 11255. Guildford Library Int Fit-out $68,419, 11290. Dundas Child Care Centre $56,604
11073. Dundas Com Centre & Library refurbishment	301,030	350,000	48,971
26/07/12: a revote of $48k has been requested as only $302k was spent in FY 2011/12.
11111. 31 Prospect Street Rosehill	750,470	750,470	0
Milestones Achieved. Project completed
11112. 300 Railway Terrace Guildford	1,989,962	1,989,962	0
Milestones Achieved. Project completed
11123. 21 Sorrell Street Parramatta	3,200	26,000	22,800
Deals with a road dedication as part of a development consent and requires completion of the development which is currently being constructed
11144. Internal Business Unit Relocations, Refu	156,325	140,000	(16,325)
Recarpeting of meeting rooms and the foyer areas was not allocated in FY 2011/12.
11167. 70 Macquarie Street	3,071,082	3,200,000	128,918
Milestones Achieved. Remaining budget to be transferred back to Property Development Group (Specific Sites).
11235. Outdoor Dining Boundary Markers	5,100	0	(5,100)
Boundary Markers received at 30 Darcy St Parramatta, 26th July 2012.Project Closed 27th July 2012.
11250. Ermington Child Care Centre SAPM - CP	18,546	0	(18,546)
Money spent on this project is part of the $208k allocated to project number 10345.
11251. Hunter St Car Park Shps Refurb SAPM - CP	15,790	0	(15,790)
$15k spent on refurbishing Meals on Wheels complex.
11254. Harris Park Child Care Centre SAPM - CP	16,542	0	(16,542)
Money spent on this project is part of the $208k allocated to project number 10345.
11255. Guildford Library Int Fit-out SAPM - CP	68,919	0	(68,919)
Money spent on this project is part of the $208k allocated to project number 10345.
11273. Library - Ermington SAPM CP	48,908	0	(48,908)
Money spent on this project is part of the $208k allocated to project number 10345.
11277. Level 5, 30 Darcy St Furniture SAPM	7,292	0	(7,292)
Purchase of new Meeting table and chairs to replace old for the Level 5 meeting room.
11290. Dundas Child Care Centre SAPM - CP	56,604	0	(56,604)
Money spent on this project is part of the $208k allocated to project number 10345.
Projects with adjustments relating to 2010/11	(2,044)	0	2,044
Total For Capital Projects	7,316,391	7,680,848	364,457
Operating Projects
CORPORATE GOVERNANCE & COUNCILLOR SERVICES
10163. Councillor Support	15,120	20,000	4,880
Milestones Achieved. Specialist consultancy advice for Lord Mayor and Councillors.
INFORMATION COMMUNICATION & TECHNOLOGY
10174. eParra IT Improvements	55,747	56,100	353
Milestones Achieved. : All eParra projects have been delivered according to eParra Program plan for 2011/2012
STRATEGIC ASSET & PROPERTY MANAGEMENT
11105. Winston Hills Community Centre Preliminary Feasibility Study	39,296	50,000	10,705
Milestones Achieved., project completed
Total For Operating Projects	110,162	126,100	15,938
TOTAL FOR GOVERNANCE AND CORPORATE	7,426,553	7,806,948	380,395

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Operating Statement ($000)

Budget Review Key Performance Indicators Statement

In this statement, council will identify key financial performance measures and provide commentary on its achievements to date.

The format of this statement is optional for councils but must give sufficient information to councillors and the community on its progress against the financial indicators (as a minimum) included in the management plan / operational plan.

If the management plan does not include key financial indicators, council should develop a suite of financial indicators against which to report to give an indication of its current financial position and long term financial sustainability.

	June 12	2011/12
* Ratio of current assets less externally restrictions to current liabilities less specific purpose liabilities
* Capital expenditure on existing assets/annual depreciation
Percentage debt service ratio	5.33	5.75
Collection performance  - outstanding rates, charges and fees	3.48	3.73
Percentage of Services budget financial results against approved budget	47.1%	156%
Operating result before Capital income and one-off items	2,945k	(1,788k)

* Note: This is still a work in progress and will be finalised in conjunction with the annual statements
Budget Review Contracts and Other Expenses

PART A - Contracts Listing

Budget review for the quarter ended - June 2012
Contractor	Contract detail & purpose	Contract value ($)	Commencement date	Duration of contract (number of weeks)	Budgeted (Y/N)
Information & Cultural Exchange (ICE)	Annual Switch Program Co-ordination Grant 2011–2012.	$60,000	1 July 2011	52 weeks	Y
Golder Associates	RFQ 14/2012 - Land Contamination Investigation George Kendall Riverside Park	$92,609	21 May 2012	10 weeks	Y
Kinesis	RFQ 002/2012 - Energy Savings and Greenhouse Gas Emissions Reductions Business Case and Options Action Plan for Parramatta City Council’s Building Assets	$109,920	15 May 2012	15 weeks	Y
Andrew Hoyne Design Pty Ltd	Civic Place rebranding & communication strategy	$98,087	15^th May 2012	15 weeks	Y
Quality Occupational Health	Employee medical assessments, pre employment medical assessments and general medical advice	$55,000	8^th May 2012	52 weeks	Y
DFP Planning Consultants	Urban design analysis of the River Road West / Rosehill precinct	$77,705	19 April 2012	22 weeks	Y
Media Farm Pty Ltd	Video of aerial footage and 3D animation of the Parramatta City and its surrounds	$117,500	23 April 2012	10 weeks	Y

Notes

1. Minimum reporting level is 1% of estimated income from continuing operations or $50k whichever is the lesser.

2. Contracts to be listed are those entered into during the quarter and have yet to be fully performed, excluding contractors that are on Council’s preferred supplier list’.

3. Contracts for employment are not required to be included.

4. Where a contract for services etc was not included in the budget, an explanation is to be given (or reference made to an explanation in another Budget Review Statement).

Part B - Consultancy and Legal expenses

Budget review for the quarter ended - June 2012
Expense	Expenditure YTD $	Budgeted (Y/N)
Consultancies	2,927,842	Y
Legal Fees	1,799,129	Y

Definition of consultant

A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision-making by management. Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

Legal expenditure relates to all areas of Council operations.

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

Reserve Balance

Item 12.4 - Attachment 1

Draft June 2012 Quarterly Review 2010/2014 Delivery Program & 2011/12 Operational Plan – copies previously circulated for Councillors’ workshop (Changes, if any from the workshop will be separately advised.)

FOR FURTHER INFORMATION

CUSTOMER CONTACT CENTRE

30 Darcy Street, Parrmatta NSW 2150

PO BOX 32, Parrmatta NSW 2124

Telephone: (02) 9806 5050

Fax: (02) 9806 5917

Email: council@parracity.nsw.gov.au

Website: www.parracity.nsw.gov.au