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Item 11.7 - Attachment 3 |
Attachment 3 Minutes 28th March 2011 |
MINUTES OF THE ParraConnect
Advisory COMMITTEE Workshop MEETING HELD IN MEETING Room Level
12 Boadroom, CIVIC PLACE,
PRESENT
Lord Mayor (
Councillor John Chedid) Councillor Chaing Lim, Alan Cadman, George Mavros,
Frank Dorian, Greg Smith, Elios Alexoulis, Helen Hughes.
APOLOGIES
John Moxon,
Councillor Prabier Maitra, Councillor, Michael McDermott, Councillor Paul
Garrard, Geoff Lee, Caitln Vaughn, Lisa Torrance
1. WELCOME:
The Lord Mayor welcomed
everyone to the ParraConnect Advisory Committee, The Lord Mayor emphasised his
commitment to the Committee and that an amount of $50,000.00pa has been
allocated for the committees activities over the next 2 years.
The Lord Mayor requested
of the committee that Councillor Chiang Lim be chairman.
The committee agreed
to Councillor Chiang Lim to chair the meeting.
2. Minutes:
The minutes of the previous meeting of the ParraConnect Advisory
committee were noted.
3. Strategic Framework, context and position
of Advisory Committee:
· Greg Smith explained the Framework the linkage to the
internal strategies to the committee, discussion included consideration for the
framework to also overlay for Advisory committee, below is the revised
Strategic Framework.
· The renaming of the Implementation/Delivery program ParraConnect
was also discussed.
4. Purpose of Advisory Committee:
· To foster, assist, network and guide the use of new
technology for the economic, social and environmental betterment in the life of
Parramatta and the region by:
– Acting as a clearing house in considering
ideas/opportunities
– Identifying resources
– Exploring business/delivery models
– Taking a collaborative approach
– Coordinating a Parra City CIO
5. Governance Structure:
· Remain a Section 355 Advisory Committee of Council
– Chairperson – A Councillor is to chair the committee
– Membership – Lord Mayor and up to 4 Councillors and
community representation by invitation of the committee
– Council to provide admin support to the committee
– Agenda to include the representation role of members,
declaration of interest
– Every member to sign a confidentiality agreement
– Minutes and report to Council
– monthly meetings
6. ParraConnect Operations:
· Develop an
Action Plan
– Assess all EOI and
prioritised
– Develop implementation plan for each project
– Create a basic assessment table.
– Project register and status
· Communications
Plan
– Develop draft Communications Plan
– Re-establish the ParraConnect website
– Website as the Contact point
– Update community on status/progress
– Meeting commique
· Future
Proposals
– Standard template – what is the proposal, benefits and how
will it be implemented
– Assessment/consideration criteria:
• Parra Community benefits
• Regional benefits
• Potential viability
· Council has
provided $50K pa for next 2 years
7.
General Business:
NIL
9. Actions:
|
Description |
Responsible |
Date |
Due Date |
|
Create a
secure environment for the committee to share documents |
Elios
Alexoulis |
28/03/2011 |
|
|
Create a
new ParraConnect Web Site |
Advisory
Committee |
28/03/2011 |
|
|
Create a
Spread Sheet to assist in the evaluation of the EOI |
Elios
Alexoulis |
|
|
|
Communication
is to be send the members that were absent for the meeting requesting them to
visit Council to sign the confidentiality agreement and receive the EOI’s for
their review and assessment and that the due date for completion is the next
meeting. |
Elios
Alexoulis |
28/03/2011 |
|
NEXT MEETING
18th April
2011 at 1:00 pm
Level 12
Boadroom, CIVIC PLACE,