Item 11.7 - Attachment 2

Attachment 2 Minutes 18th April 2011

 

MINUTES OF THE ParraConnect Advisory COMMITTEE Workshop MEETING HELD IN MEETING Room Level 12 Boadroom, CIVIC PLACE, PARRAMATTA ON 18 April 2011, COMMENCING AT 1:00 PM.

 

PRESENT

 

Councillor Chaing Lim (Chair),  Councillor Paul Garrard, George Mavros, Greg Smith, Elios Alexoulis, Helen Hughes,  Caitln Vaughn.

 

    APOLOGIES

 

Lord Mayor ( Councillor John Chedid) John Moxon, Councillor Prabier Maitra, Councillor, Michael McDermott,  Frank Dorian, Geoff Lee, Lisa Torrance Alan Cadman

 

 

1. WELCOME:

 

The chairman welcomed the committee.

 

 

2. Report of ParraConnect Advisory Committee Workshop

 

The reports of the previous meeting of the ParraConnect Advisory committee were accepted.

 

3. Report of ParraConnect Advisory Committee Workshop

 

a.   Strategic and Operational Overview and Review

Councillor Lim provided an overview for the committee confirming the Committee’s agreement as per the Report of the previous meeting.

b.   Name of Advisory Committee

Discussion about positioning/branding of ParraConnect with options such as “the Future City” and “Smart City”, it was agreed that for the immediate future ParraConnect will remain.

c.         Communications Plan, including new website. The committee commenced the development of Communications plan.

 

4.   Advisory Committee membership

 

a.         Nominations for replacement of Clr Prabir Maitra

b.         Potential new nominations

The above items were dealt as one as below.

The committee agreed that Councillor Chiang Lim will contact all committee members to ascertain their commitment to the advisory committee and report results at the next meeting.

 

 

 

 

 

 

5.   Expressions of Interests

 

a.         Outstanding Confidentiality Agreements

Councillor Paul Garrad signed the agreement

Caitiln Vaughn signed the agreement

 

b.       Consideration of 44 submissions (from EOI 33/2010 Digital Devised and Applications)

The committee has commenced the review of the responses to the EOI, but were only able to review 10 of the 34 of responses and will continue the review at the next meeting.

 

A subcommittee is to be formed headed by George Mavros to further investigate the Kiosk opportunities in the EOI and report to the committee on its progress.

 

c.       Any new/prospective submissions

There were no new submission received

 

6.   Report/communication to Parramatta City Council

Minutes and Report are to be submitted to Council

 

7. General Business:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8. Actions:

 

Description

Responsible

Tagged

Status

Create a secure environment for the committee to share documents. This is now combined with the development of the Web site. Councillor Lim will head the design group.

Elios Alexoulis

Nick Murphie

28/03/2011

In Design phase

Create a new ParraConnect Web Site. As above.

Advisory Committee

28/03/2011

Domain name being transferred to PCC

Create a Spread Sheet to assist in the evaluation of the EOI

Elios Alexoulis

Completed.

Completed

Communication is to be send the members that were absent for the meeting requesting them to visit Council to sign the confidentiality agreement and receive the EOI’s for their review and assessment and that the due date for completion is the next meeting.

 

Elios Alexoulis

28/03/2011

Completed

Initiate involvement with Cisco.

 

Greg Smith

16/05/11

 

 

Kiosk Subcommittee Progress

George Mavros

16/05/11

 

Finalised Development of the communications plan

Elios Alexoulis

Nick Murphie

Advisory Committee

?

 

Clr Lim to contact Committee members on their ongoing commitment

Clr Lim

16/05/11

 

 

 

 

NEXT MEETING

 16th May 2011 at 1:00 pm

Level 12 Boadroom, CIVIC PLACE, PARRAMATTA.