Item 9.12 - Attachment 2 |
Councillor Workshop Memo - Major Events |
M E M O |
Folder Number: |
To |
Lord Mayor All Councillors |
Date |
18 August 2011 |
Copies |
Executive Team Executive Support Manager |
|
|
From |
Acting Manager Major |
Through |
Manager,
City Culture, Tourism & Recreation |
|
|
Subject Councillor
Workshop – Major
A Councillor workshop to discuss Major
Copies
of the presentations for the workshop are attached;
Attachments
Attachment
A - Major
Attachment
B - July 2011
Attachment
C - Major
Attachment
D - Major
Attachment
E - Snapshot external event proposals
Attachment
F - External event proposals at 12 August 2011
Below
is a summary of key discussion points and proposed actions from the workshop.
These will be the subject of a report to Council in September 2011. Feedback from Councillors is sought, and
comments would be appreciated by Friday 2nd September for
consideration in the report. It is noted that additional funding is required to
deliver the existing events program and to deliver the enhancements discussed,
and that these proposals will be included in the report.
1. Review
of the winter event program; Winterlight, NAIDOC, Sydney Arab Film
Festival, river foreshore activities and the ISA conference. (Refer to
Attachment B). Councillors noted that Winterlight
was delivered successfully and that it was a popular school holiday attraction
in the Mall. Despite poor weather and limited marketing, the river foreshore activities were also
popular and Councillors discussed continuation of this type of program in
future school holidays. There is no budget for this type of activity and this
will be included for discussion in the report to Council. The ISA (tree) conference attracted 900
delegates and 700 additional visitors and it is estimated that the conference
added a $730,000 boost to the local economy, and positive publicity for the
city. Notes on the other events are included in Attachment B.
2. Christmas
a. One major Christmas concert on the forecourt
of the Town Hall in place of the three suburban concerts
b. Funding to deliver the Christmas decorations
program including the large Christmas
tree and lighting outside the Town Hall
c. Not proceeding with the Christmas Lights
competition due to existing competition run by the Advertiser
3. Loy
Krathong: Discussion encouraging investment in the event by Thai government
and community organisations.
4. New
Years Eve: In 2011 the NYE event was successfully moved from Prince Alfred Park
to the river foreshore. It is proposed that the event be held at the same
location this year; however there are insufficient funds in the existing budget
to deliver a similar scale event at this location and a revised budget will be
proposed to Council.
5. Australia
Day: Councillors reiterated a number of concerns in regards to the 2011
event and the key discussion points
were:
a. That the Crescent be the preferred venue for
the evening concert
b. That an Australia Day Reference Group be
established to guide planning and decisions for the 2012 Australia Day event
with key Stakeholders
c. That investment in signage, way finding and
security be reviewed and improved for the 2012 event.
d. That minimal fencing be used at the site
6. Strategic
Objectives for Major
7. Reasons
to support / invest in external events: (refer to Attachment A, Slide 4).
This was only briefly discussed at the workshop and feedback is sought on the
proposed criteria. Suggestions made included that organisations be required to
submit a business plan for the proposed event, and that Council should provide
seed funding but not ongoing funding for external events unless there were
compelling strategic reasons to do so.
8. Event
measures (refer to Attachment A, Slide 9). Due to time constraints this was
not discussed at the workshop, and feedback is sought on the proposed measures.
9. Reporting
and Consultation: It is proposed that as part of the quarterly review process
Councillors will be provided with a report on events held in the preceding
three months, including performance against set measures. At the same time
Councillors would be provided with an overview of the upcoming events program.
Any comments, suggestions or
feedback would be appreciated prior to Friday 2nd September 2011.
If
you require any further information, please contact me on 9806 5747 or via
email kbrennan@parracity.nsw.gov.au
Kevin
Brennan
Acting
Manager Major