Item 7.1 - Attachment 1 |
MINUTE Processing and
Administration of Development Applications (Regulatory Council - 9 March
2009) |
For Action |
|
Regulatory Council |
9/03/2009 |
TO: Manager Land Use and Transport Planning (Marcelo
Occhiuzzi) |
|
Subject: |
Processing and
Administration of Development Applications |
Target Date: |
16/03/2009 |
Notes: |
Marcelo for your action please. |
MOTION (Esber/Bide)
(a) That Council note the following
improvements to processes proposed within the Development Services Unit:
1 Fast
tracking of minor DAs
2 Expediting
internal referrals
3 Improving
the “clearing house” process
4 Performing
a “blitz” on determining DAs that have been in the system for over 80 days
5 Improving
responsiveness associated with pre lodgement meetings
6 Commencing a process of defining a policy
position on how to proceed with
incomplete or deficient DAs.
(b) That the Chief Executive
Officer be delegated the functions of Council for a period of 12 months to:
a) Approve
development applications (including section 96 applications) provided:
i. There are not more than 7 objections to the
development; or
ii. The development application
does not relate to land in which
Council holds, or has recently held, a direct pecuniary interest;
iii. deleted; or
iv. The development application
is not known to have been made, or
relate to a property owned by a member of staff or Councillor; or
v. deleted;
vi. The development application
does not seek to demolish a heritage item; or
vii. The development application
does not relate to a brothel, massage parlour, sex services premises,
restricted premises, tattoo parlour or place of public worship; or
viii. The application does not seek
a review of determination under section 82A.
ix. The application is lodged as
a “Fast Track DA” (i.e., swimming pools, garages, carports, awnings, decks,
pergolas, change of use and similarly small scale DAs) even if 7 or more
objections are received.
(c) That Council reaffirm the following delegations to the Chief
Executive Officer to:
1 Approve
complying development certificates.
2 Exercise the assumed
concurrence of the Director-General in relation to objections made pursuant to
State Environmental Planning Policy No.1 – Development Standards.
3 Refuse development
applications and complying development certificates.
Note - Individual households are to represent only one objection to a
development application irrespective of the number of individual objections
received or signatures provided on behalf of that household for the purpose of
determining 1(a)(i) above.
(d) That site meetings be held for the following Development
Applications prior to a determination being made:
a) Where 10 or more objections have been
made.
b) For all other DAs where 2 Councillors request that a site meeting
be held.
(e) That the current practice of referring proposed meeting dates and
times for site meetings to Council for endorsement be replaced by such meetings
being organised by staff in the Development Services Unit and notified to
Councillors on a monthly basis.
(f) That Council commence 6 monthly ‘Industry Forums’ commencing in
early 2009. The purpose of the ‘Industry Forums’ is to receive feedback from
regular customers on the Development Assessment Service and local planning
issues including architects, designers and developers.
(g) That Council suspend the current practice of referring Development
Applications for child care centres to the Local
Engineering Advisory Committee and Traffic Committee for comment in cases where
on-street car parking is not being relied upon to comply with the car parking
controls.
(h) That amendments being made
to the standard notification letter advising stakeholders that individual
households are to represent only one objection to a development application
irrespective of the number of individual objections received or signatures
provided on behalf of that household. In
addition, advice being included indicating that if objections are received from
a significant distance to the proposal, the objector should state their
interest in objecting.
(i) That Council staff prepare a
policy on how incomplete and deficient DAs should be dealt with by Development
Assessment staff as a matter of policy having regard to balancing customer
service and efficiency and timeliness of the of the process.
(j) That a report be presented to
Council in 6 months which outlines the progress of the changes proposed in this
report and improvements to processing times and identification of any further
changes required.
(k) Further, that monthly reports be prepared for Council identifying
number of DAs in the system, median processing times, trends over time and
other statistics that will keep Council informed of key statistics in DA
processing and administration.
AMENDMENT (Finn/Barber)
(a) That Council note the following improvements to processes proposed
within the Development Services Unit:
1 Fast tracking of minor DAs
2 Expediting internal referrals
3 Improving the “clearing house” process
4 Performing a “blitz” on determining DAs
that have been in the system for over 80 days
5 Improving responsiveness associated with
pre lodgement meetings
6 Commencing a process of defining a policy
position on how to proceed with
incomplete or deficient DAs.
(b) That the Chief Executive Officer be delegated the functions of
Council to:
1 Approve development
applications (including section 96 applications) provided:
1.1 There are not more than 3
objections to the development; or
1.2 The development application
does not relate to land in which Council holds, or has recently held, a direct
pecuniary interest; or
1.3 The development application
does not fall within the terms of reference of the Central Parramatta Planning
Committee; or
1.4 The development application
is not known to have been made, or relate to a property owned by a member of
staff or Councillor; or
1.5 The development application
does not seek a variation of more than 10% to a standard under the Parramatta
City Centre LEP 2007; or
1.6 The development application
does not relate to a heritage item;
1.7 The development application
does not relate to waterways or environmentally sensitive land;
1.8 The development application
does not relate to a brothel, massage parlour, sex services premises,
restricted premises or tattoo parlour.
1.9 The application does not
seek a review of determination under section 82A.
(c) That Council reaffirm the following delegations to the Chief
Executive Officer to:
1 Approve complying development certificates.
2 Exercise the assumed concurrence of the Director-General in
relation to objections made pursuant to State Environmental Planning Policy
No.1 – Development Standards.
3 Refuse development applications and complying development
certificates.
Note - Individual households are to represent only one objection to a
development application irrespective of the number of individual objections
received or signatures provided on behalf of that household for the purpose of
determining 1(a)(i) above.
(d) That site meetings be held for the
following Development Applications prior to a determination being made:
1 Where
5 or more objections have been made.
2 For all other DAs where 2 Councillors request
that a site meeting be held.
(e) That the current practice of referring proposed meeting dates and
times for site meetings to Council for endorsement be replaced by such meetings
being organised by staff in the Development Services Unit and notified to
Councillors on a monthly basis.
(f) That Council commence 6 monthly ‘Industry Forums’ commencing in
early 2009. The purpose of the ‘Industry Forums’ is to receive feedback from
regular customers on the Development Assessment Service and local planning
issues including architects, designers and developers.
(g) That Council suspend the
current practice of referring Development Applications for child care centres to the Local Engineering Advisory Committee and Traffic
Committee for comment in cases where on-street car parking is not being relied
upon to comply with the car parking controls in cases where the child care
centre is located in areas supported by DCPs.
(h) That amendments being made
to the standard notification letter advising stakeholders that individual
households are to represent only one objection to a development application
irrespective of the number of individual objections received or signatures
provided on behalf of that household. In
addition, advice being included indicating that if objections are received from
a significant distance to the proposal, the objector should state their
interest in objecting.
(i) That Council staff prepare a policy on how incomplete and deficient
DAs should be dealt with by Development Assessment staff as a matter of policy
having regard to balancing customer service and efficiency and timeliness of
the of the process.
(j) That a report be presented to Council in 6 months which outlines
the progress of the changes proposed in this report and improvements to
processing times and identification of any further changes required.
(k) That monthly reports be prepared for Council identifying number of
DAs in the system, median processing times, trends over time and other
statistics that will keep Council informed of key statistics in DA processing
and administration.
The
amendment was put and lost.
The
motion was put and carried.
This
action sheet has been automatically been produced by the Council Business
Support Unit using InfoCouncil,
the agenda and minutes database.