Item 11.9 - Attachment 2

Minutes - ParraConnect Advisory committe 18th July 2011

MINUTES OF THE ParraConnect Advisory COMMITTEE Workshop MEETING HELD IN MEETING Room Level 12 Boadroom, CIVIC PLACE, PARRAMATTA ON 18^th July 2011, COMMENCING AT 1:05 PM.

PRESENT

Clr Lim (Chair), John Moxon, Frank Dorian, Alan Cadman, Catlin Vaughn(1.55pm), Greg Smith, Elios Alexoulis, Helen Hughes, Sia Anthopoulos.

APOLOGIES

Lord Mayor Clr Chedid, Clr McDermott, Clr Garrard, Clr Maitra, George Mavros,

Lisa Torrance.

2. Minutes of Previous Meeting:

The minutes of the previous meeting on 20^th June were accepted.

3. Action Plan Status

The action plan was reviewed and updated as attached

4. Parraconnect Website

Sia provided a status on the website development. The site requires further content however this will be an ongoing activity. A facebook page and twitter account have been established.

5. Communications Plan

The committee is to offer a presentation to update the Chamber on the status of Parraconnect.

Sia is to undertake some direct marketing activities to further promote Parraconnect along with a number of articles in a range of publications and Parracity website, along with skype opportunities. The Parraconnect logo was discussed and endorsed.

6. Mobile Concierge Project

Michaela provided updated information to the committee on the progress of the project. Discussions are taking place with MYOB and the car parking Software Company. Other features being investigated include digital signature. Phase one of the project is scheduled to be delivered in November 2011.

7. Governance of The Advisory Committee

Clr Lim raised the issue of the future governance of the committee in particular the structure and purpose of Parraconnect. Discussion took place around the notion to separate the operations of Parraconnect. An example structure is the Parramatta Cultural Trust.

8. Next Meeting

Next meeting 15^th August 2011.

Item 11.9 - Attachment 2

Minutes - ParraConnect Advisory committe 18th July 2011

6. Actions:

Description	Responsible	Target	Status
Create a Parraconnect Web Site. · Domain name with PCC · Review design/content of website · Secure environment for the committee to share documents	Elios Alexoulis Elios Alexoulis Elios Alexoulis	20/06/11 20/06/11 TBD	Completed Completed
Initiate contact with Cisco.	Greg Smith	18/07/11	Completed. Arrange an onsite meeting at Cisco for advisory committee members.
Kiosk Subcommittee Progress	George Mavros	18/07/11	Ongoing – status report next meeting

Clr Lim is to write to Microsoft on behalf of ParraConnect and other major players introducing ParraConnect.	Clr Lim	20/06/11	Completed and a meeting has also taken place
Clr Lim will contact the University of Western Sydney for suggest names of who may be a suitable committee member, for replacement of Geoff Lee.	Clr Lim	20/6/11	Waiting on feedback / response from Geoff Lee
DA consents have a condition that ensures technology future proofing for all developments.	Elios Alexoulis	31/8/11	Has progressed internally
Media Release to be distributed shortly regarding achievements of Parraconnect with a focus on Mobile Concierge and other “Smart City” initiatives over the last 12 months	Elios Alexoulis / Sia Anthopoulos	05/07/11	Mobile Concierge press release drafted
Promotional clip to be put together meeting with Communications with 2 weeks	Sia Anthopoulos / Elios Alexoulis	05/07/11	Members to contact Sia
Web site link to be sent to all committee members for their review and feedback	Sia Anthopoulos / Elios Alexoulis	22/07/11
Clr Lim is to write and make an offer to the Chamber of Commerce to present an update on Parraconnect.	Clr Lim	15/08/11
Governance of The Advisory Committee The matter is for further consideration at future meetings	Committee	15/08/11

NEXT MEETING

15^th August 2011 at 1:00 pm

Level 12 Boadroom, CIVIC PLACE, PARRAMATTA.