Item 12.1 - Attachment 1 |
Minutes Arts Advisory Committee May 12th 2009 |
MINUTES OF
THE ARTS ADVISORY COMMITTEE MEETING HELD
IN ROOM C, LEVEL 2, COUNCIL CHAMBER BUILDING, CIVIC PLACE ON TUESDAY, 12 MAY,
2009 AT 6.11PM
PRESENT
Ms Judith Rowling in the Chair,
Toni Courtelis, Jacqui Douglas, Jane Ho, Katherine Knight (retired 6.37 pm),
Val Squires and Dianne Turner.
IN
ATTENDANCE
Maggie Kyle –
1. WELCOME
Judith
Rowling welcomed Committee Members to the meeting.
2. CONFIRMATION
OF MINUTES
A copy of the report of the
meeting of the Arts Advisory Committee held on 12 August 2008 had previously been forwarded
to each member.
RECOMMENDATION(Knight/Douglas)
The report of the meeting of the Arts Advisory
Committee held on 12 August 2008 be taken as read and be confirmed as a true
record of the meeting.
3. APOLOGIES
An apology
was received and accepted for the absence of Kathy Baykitch and Andrew Overton.
4. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations at this meeting.
5. BUSINESS ARISING
Nil.
6. BRIEFING
ON COUNCIL’S RESOLUTION ON ADVISORY COMMITTEES AND WAY FORWARD
Maggie
Kyle provided an update on the future of Advisory Committees following the
Council Elections held in September 2008.
Community
Capacity had prepared a report to Council in November 2008 recommending the
implementation of a range of contemporary community engagement strategies.
Particularly, it had been recommended that the Arts Advisory Committee not be
re-established in its current form but rather, a broader community engagement
strategy be established across the arts community involving regular forums and
other consultation mechanisms.
Council
had subsequently resolved to defer consideration of the matter and hold a
workshop to discuss future strategic goals of the advisory committees. One
representative from each advisory committee was invited to attend the workshop
to provide advice on each committee’s work to date, terms of reference,
alignment to council goals and the committee’s operation.
Katherine
Knight had attended on the Committee’s behalf and a copy of Ms Knight’s
presentation is appended to these minutes as Attachment 1.
Four of
the eight committees present, including the Arts Advisory Committee, had
recommended that that their respective committees be disbanded and reformed in
an alternative community engagement form.
The
results of the workshop were presented to Council at its meeting held on 23
March where Council resolved:-
(a) That Council
retain the ATSI, Access, Arts, Cycleways and Heritage Advisory Committees in
their current form and terms of reference, and their respective memberships
reconfirmed through a public advertising and/or consultation process.
(b) That Council
retain the Youth Advisory Committee, recruiting new membership in the normal
public process with the inclusion of inviting the School Captains of the LGA’s
High Schools, and its future suitable alternative meeting format and terms of
reference to be determined after an initial forum of all potential members of
the Youth Advisory Committee.
(c) That Council
create the Community Advisory Committee as described in the report.
(d) That
Councillors be consulted further about the future of the Multicultural Advisory
Committee.
(e) That the following be investigated for
possible creation after further input from Councillors, Council staff and
external organisations, and a report be submitted for Council’s consideration:
i The
Family Advisory Committee or Working Party or Task Force;
ii The Technology Advisory Committee or Working Party or
Task Force; and
iii The Environment Advisory Committee or Working Party or
Task Force.
Accordingly, membership of the Arts Advisory
Committee would re-established, new terms of reference developed and membership
readvertised in the near future. Once applications closed, a further report
would be submitted to Council suggesting the appointment of members to the
Committee for the next 3 years, being the remainder of this term of Council.
Initial suggestions from staff included
quarterly meetings, a broader consultation base and the return to the
traditional roles of advisory committees in acting as ambassadors and advocates
of the arts in
In addition, discussions would be held between
Dianne Turner responded that members could act
as ambassadors but added that members must be acknowledged and recognised for
their skill and not utilised as unpaid workers.
Maggie responded that this issue could be
addressed in the terms of reference.
Toni Courtelis expressed her disappointment that
a member of the public had recently phoned Council seeking a live drawing class
and the existence of the Art Society had not been relayed.
Note
Katherine
Knight retired from the meeting at 6.37 pm.
A general discussion ensued with issues raised
including:-
· The
possibility of a business card being provided to members to add to members’
credibility;
· The
need to be aware of the role of local Councillors;
· The
preparation of a new newsletter or inclusion of a column in Council’s Community
News.
· Encouragement
needed for the community and Councillors to attend arts events including
theatre held at the Riverside Theatres.
Prior
to her departure, Katherine Knight tabled the following questions:-
1. Artists
Fellowships – Given the relative scarcity of opportunities, could the annual
fellowship be available across all art forms and not just visual arts?
Maggie advised that the arts team intended
for the arts fellowship to be broadened and added that further information from
Michael Dagostino, Co-ordinator
2. Riverbeats
– What are the future plans for Riverbeats and what is the scope for active
community involvement? (NB.
Maggie advised that she would
consult with the relevant staff in the Events Team and a response would be
provided to all members.
3. Public
Art – What scope is there for local artists to tender for commissioned work or
to submit proposals or to be trained in the processes?
This
matter was a continuing concern for all members and Jacqui Douglas advised of
the need for protocols to be developed around this issue.
The
Committee also raised the need for increased local advertising of public arts
tenders.
RECOMMENDATION (Douglas/Squires)
That:
(a) Information pertaining to public arts
tenders be advertised at an increased level throughout the local art community.
(b) Council officers investigate methods by
which younger artists in the local area can be trained in all aspects of
submitting tenders for local public art projects.
(c) Further, that a response be provided to
the questions as tabled by Ms Knight.
7. INFORMATION SHARE
The
meeting concluded at