Item 11.3 - Attachment 4 |
Assessment criteria for community grants |
Community Capacity
Building – 100% Voluntary
Funding
submissions should:
· Provide evidence
that the organisation is 100% volunteer run.
· Provide information
and evidence to support the need for the project.
· Identify minimum
and maximum numbers of individuals it is anticipated will participate in the
proposed project.
· Present a detailed timeline detailing the major
tasks associated with the project, including milestone dates.
· Provide clear
costings for all aspects of the project and demonstrate cost effectiveness.
· Where possible
and/or relevant, provide evidence of co-operation and partnership to maximise
the use of existing community resources and avoid duplication.
· Demonstrate
creativity and propose innovative
and/or best practice approaches to project development and delivery.
Question |
Assessment
Criteria |
Weighting |
4. 2 |
Ability
to work towards Parramatta’s Twenty25 Strategic Plan |
15% |
4.3 |
Demonstrated
need for the project |
10% |
4.4 |
Demonstrated
ability to engage the community |
10% |
5.1 |
Practical,
innovative or creative approach to addressing the identified need |
15% |
5.2 |
Project
outcomes are realistic and measurable |
10% |
6 |
Work
plan is clear and achievable |
10% |
7.1 |
Budget
is comprehensive, realistic and provides value for money |
15% |
7.2 |
Demonstrated
financial need |
5% |
8 |
Clear
evaluation measures and methods |
10% |
Community Capacity
Building – Paid Staff
· Provide evidence of community needs in the
Parramatta Local Government Area, such as: service consultation outcomes, other
statistics or research.
· Identify strategies
and outcomes for the involvement of participants in identifying their needs and developing the project plan.
· Present a clear
project work plan that is
achievable in the specified timeframe, including project timeline and ways you
will to evaluate the project outcomes and achievements.
· Include strategies
to sustain project outcomes that will contribute to community social and
cultural capacity building on an ongoing basis, even when the funding period
ceases.
· Where possible
and/or relevant, provide evidence of co-operation and partnership to maximise
the use of existing community resources and avoid duplication.
· Demonstrate
creativity and propose innovative
and/or best practice approaches to project development and delivery.
· Provide clear
costings for all aspects of the project and demonstrate cost
effectiveness.
Question |
Assessment
Criteria |
Weighting |
4. 2 |
Ability
to work towards Parramatta’s Twenty25 Strategic Plan |
15% |
4.3 |
Demonstrated
need for the project |
10% |
4.4 |
Demonstrated
ability to engage the community |
10% |
5.1 |
Practical,
innovative or creative approach to addressing the identified need |
15% |
5.2 |
Project
outcomes are realistic and measurable |
10% |
6 |
Work
plan is clear and achievable |
10% |
7.1 |
Budget
is comprehensive, realistic and provides value for money |
15% |
7.2 |
Demonstrated
financial need |
5% |
8 |
Clear
evaluation measures and methods |
10% |
Community Capacity
Building – Social Enterprise
All Activity Phases (A, B and C) (note criteria
weightings in brackets)
The applicant must
demonstrate that:
· They have discussed
their application with the Community Capacity Building Officer Social
Enterprise prior to submission.
· The grant funds will assist with
funding a social enterprise that has a social, environmental or cultural
mission that will contribute to wellbeing in the Parramatta LGA. (10%)
· The existing or
proposed social enterprise is based on a ‘theory of change’ that clearly links
proposed activities with the stated purpose. (20%)
· The existing or proposed social
enterprise entity has a constitution or rules which ensures that any profits
are reinvested into the enterprise for continuation of its social,
environmental or cultural objectives (i.e. are not allocated to shareholders,
owners or members) – or a plan for how this will be achieved during the funding
period. (10%)
· The budget for the
proposed project has been properly costed, is based on realistic figures and
where possible provides evidence of how the costings were arrived at (eg.
quotes). (10%)
· Sound business
practices will be used to manage the proposed enterprise activity, including
providing details of any relevant business-related skills that the applicants
bring to the social enterprise. (10%)
· Progress towards
the social, environmental or cultural mission will be documented and reported
on. (10%)
· The applicant (or
its auspice) has a bank account in its name with a minimum of two signatories,
and a set of audited accounts.
Activity
Phase A only (in addition to above)
The applicant must provide:
· A social enterprise
business plan, containing detail similar to that outlined in the template
provide at Attachment Two. (30%)
· That this social
enterprise business plan demonstrates that the projected outcomes justify the
level and timing of funding sought (amount and multi-year, if requested),
including –
o Projected income for a minimum of three
years.
o Details of projected wellbeing outcomes
related to the social, environmental or cultural mission that the grant funding
will assist with achieving.
· A breakdown of
costs for the entire social enterprise activity which the grant funds will
contribute to, not just for the amount requested through this grant process.
These costs should relate to the business plan.
· Evidence of contact
with an independent and accredited Business Adviser (eg. Business Advisory
Service Inc, www.basi.com.au, Parramatta office ph: 9687 6944) who can confirm
that the project is seeking relevant business advice.
Activity Phase B
and C only (in addition to above)
The applicant must provide:
· An indicative quote
for preparing the business plan from an independent and accredited Business
Adviser (eg. Business Advisory Service Inc, www.basi.com.au,
Parramatta office ph: 9687 6944). It is recommended that the applicants negotiate
with the adviser to undertake aspects of the work involved themselves, with
specific expertise that is unavailable within your own networks sourced from
the adviser. The quote should also include facility for the adviser to provide
a final review of the business plan before submitting it to Council at the end
of the funding period.
· A budget that
relates to the business plan, including an estimated dollar value for any
in-kind or pro bono contributions (eg. market and/or desk top research,
community consultation activities, insurance expertise, legal expertise,
accounting/financial expertise etc) that members or other supporters may make.
Estimates should be prepared by setting a dollar value for the members time and
multiplying this by the number of hours they have agreed to invest in
developing the plan.
· Acknowledgement
that the scope for the social enterprise business plan for which funding is
sought must be completed using a template agreed with PCC. The Table of
Contents for an example template is provided at Attachment 2. The applicant
must provide a summary work plan detailing how they will approach the planning
process that will result in a plan of this nature being completed within the
funding period. (10%)
· Discussion on why a
social enterprise model is the best model for the proposed
organisation/activities. (10%)
Activity Phase B
Only (in addition to above)
The applicant must provide:
· Discussion that
demonstrates the existing organisation supports the establishment of the social
enterprise and is committed to its development. (10%)
Activity Phase C
Only (in addition to above)
The applicant must provide:
· Information on the
types of support that could be accessed to assist with the establishment of the
start-up social enterprise. (10%)
Arts Professional
The PCC grants
program assessment process is outlined on page 8. The general eligibility
criteria are detailed on page 5. Priority will be given to projects that meet
the general eligibility criteria and the Arts Professional Projects fund criteria,
as detailed below.
Funding submissions should:
· Demonstrate that the project will
contribute significantly to artistic and cultural practice and activities in
the Parramatta Local Government Area.
· Demonstrate that the project will
contribute significantly to the development or sustainability of the arts and
cultural sector in the Parramatta Local Government Area.
· Demonstrate what
the tangible output of the project will be and how the output will be made
accessible to Parramatta Local Government Area communities and other interested
parties.
· Demonstrate the
potential for the development of new audiences, new forms of practice or the
recognition of hidden forms of cultural activity.
Question |
Assessment
Criteria |
Weighting |
3.1 |
Quality of the artists and personnel involved in the
project (degree to which the project reflects standards of excellence in arts
practice compared to peers) |
20% |
4. 1 |
Align with arts & cultural outcomes as a part of
Parramatta’s Twenty25 Strategic Plan |
10% |
4.2 |
Project will contribute to the development of the arts and
culture sector of Parramatta LGA |
20% |
4.3 |
Clear project output and accessible to the Parramatta
Community |
10% |
4.4 |
Practical, innovative or creative approach to the project |
10% |
7 |
Work
plan is clear and achievable |
10% |
8 |
Budget
is comprehensive and realistic |
10% |
8 |
Clear
evaluation measures and methods |
10% |
Heritage and
Stories Research Fund
Funding submissions should:
· Demonstrate what
the tangible output of the project will be and how the output will be made
accessible to Parramatta Local Government Area communities and other interested
parties.
· Demonstrate an
appropriate merit and methodology through the project proposal
· Demonstrate the
significance of the research topic to Parramatta’s history and heritage.
· Demonstrate
contribution to the gaps in knowledge regarding local history.
· Demonstrate value
for money.
· Demonstrate how the
project will benefit the wider community.
The
following conditions and requirements relate to this category also:
· Successful
applicants must supply a complete research report document with three hard
copies and one digital copy.
· It is optional,
though recommended, that a presentation be given at the Parramatta Heritage
Centre or a power point presentation be submitted to summarise the research
findings.
· The research must
be structured in a report style with an introduction, summary, discussion,
findings, and bibliography.
· The final research
report will be available for public viewing through the Parramatta Local
Studies Library. Transcriptions and original notes will remain with the
researcher(s) and not be stored at the Local Studies Library.
· The research will
be available to Council’s Parramatta Stories Project for non commercial use
only. If the research is applied in the project the researcher(s) will be
acknowledged accordingly.
The researcher(s) will retain copyright but must acknowledge (in the
research report) that the research was funded by Parramatta City Council. The
contents of the research will not necessarily reflect the views of
Council.
Question |
Assessment
Criteria |
Weighting |
4.1 |
Ability
to work towards Parramatta’s Twenty25 Strategic Plan |
15% |
4.2 |
Projects contribution to closing gaps in knowledge
regarding local history |
15% |
4.3 |
Project will provide value for money |
10% |
4.4 |
Clear benefit for the wider community and clear methods to
measure the benefit |
15% |
5 |
3 Promotion strategies |
10% |
6 |
Work
plan is clear and achievable |
10% |
7.1 |
Budget
is comprehensive, realistic and provides value for money |
15% |
7.2 |
Demonstrated
financial need |
5% |
9.1 |
Two
Professional Referees listed |
5% |