Agenda of Council - Monday, 26 August 2024

UNCONFIRMED MINUTES - City of Parramatta - Council Meeting – 12 August 2024

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MinuteS

Ordinary Council Meeting

Monday, 12 August 2024

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

COUNCILLORS PRESENT

The Lord Mayor, Councillor Pierre Esber, Deputy Lord Mayor, Councillor Patricia Prociv and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Cameron MacLean, Paul Noack, Sameer Pandey, Georgina Valjak, Donna Wang and Loraine Wearne.

STAFF PRESENT

Chief Executive Officer - Gail Connolly, Executive Director City Engagement and

Experience - Angela Jones-Blayney, Executive Director City Assets & Operations -

George Bounassif, Executive Director Finance and Information - John Angilley,

Executive Director City Planning and Design -Jennifer Concato, Executive Director Community and Culture – Jon Greig, Group Manager Office of the Lord Mayor and CEO - Roxanne Thornton, Chief People, Culture and Performance Officer - Brendan Clifton, Chief Information Officer and Acting Chief Governance and Risk Officer - John Crawford, Chief Financial Officer - Amit Sharma, Group Manager, City Planning & Design - Robert Cologna, Principal Solicitor - Esther Nelson, Project Team Lead, City Planning & Design - Augusta Supple, City Planning & Design - Karim Kisirwani, , ICT Service and Delivery Manager - Ian Vong, ICT Service Desk Officer- Naveet Cheema, Secretariat Support Officer - Adrianna Hokin, Business Manager - Michelle Samuel, Manager Customer Experience - Leigh Sales

1. OPENING MEETING

The Lord Mayor, Councillor Pandey, opened the meeting at 6.43PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

RESOLVED: Councillor Noack and Deputy Lord Mayor, Councillor Prociv

That and apology be accepted on behalf of Councillor Humphries and a leave of absence be granted.

Record of Voting:

CARRIED

Note: Councillor Darley and Councillor MacLean arrived to the meeting at 6.45pm

6. CONFIRMATION OF MINUTES

Minutes of the Council Meeting held on 22 July 2024

RESOLVED: Councillor Noack and Councillor Pandey

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

CARRIED

Question on Notice on Item 14.6 from the previous Council Meeting (‘Recent Petitions from the Harris Park Business Community - Mobile Food Vendors’) by Councillor Noack:

Could the Lord Mayor write a follow-up letter to the Minister for Planning and Public Spaces, the Hon. Paul Scully MP for a response to this Item?

Question on Notice on Item 6 (‘Confirmation of Minutes’) by Councillor Bradley:

Could staff include a note in future Council Meeting minutes indicating where in the business papers members of the public can view the public submissions?

7. DISCLOSURES OF INTEREST

Deputy Lord Mayor, Councillor Prociv disclosed a Pecuniary Interest on Item 13.1- Adoption of Pensioner Rates Rebate Policy 2024 for the reason that she has reached pensioner age.

Councillor Darley disclosed a Pecuniary Interest on Item 15.1 for the reason that she is in legal proceedings against Council at NCAT and the Supreme Court.

Councillor Darley disclosed a Pecuniary Interest on Item 15.2 for the reason that she is in legal proceedings against Council at NCAT and the Supreme Court.

Councillor Garrard disclosed a Non-Pecuniary and Less than Significant interest on Item 8.4 for the reason that her step-mother is a new member to the community board.

8. Minutes of the Lord Mayor

8.2

Parramatta The Cradle City’s List of One Hundred Firsts Book

(Lord Mayor, Councillor Pierre Esber)

RESOLVED: Lord Mayor Councillor Esber and Councillor Pandey

(a) That Council recognise the new publication, ‘The Colonial Nation’s First Big Steps: Parramatta the Cradle City’s List of One Hundred Firsts’, a book documenting one hundred milestones for Parramatta, written by local historian Gary John Carter in collaboration with various Parramatta heritage groups.

(b) That the Lord Mayor send a copy of the book to all schools in the Parramatta LGA to encourage greater interaction with Parramatta’s history and heritage amongst the next generation, in honour of Children’s Book Week from 17-23 August 2024.

(c) That Council congratulate the Australian Olympic Team on their participation and success in the Paris 2024 Olympic Games.

(d) That the Lord Mayor issue a Certificate of Appreciation to Gary John Carter for the significant contribution he has made to the City of Parramatta.

Record of Voting:

CARRIED

PROCEDURAL MOTION

DEALING WITH ITEMS BY EXCEPTION

RESOLVED: Councillor Garrard and Councillor Noack

In accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate;

· 8.1:... Parramatta District Cricket Club Book

· 8.3:... Camp Quality’s Big, Big, Big Walk for Little Kids

· 8.4:... Making a Difference for Christmas (Shirley Wehbe Lunch)

· 8.5:... Congratulations on Urban Development Institute of Australia (UDIA) NSW and Urban Property Group Award for Excellence Award

· 12.1:. Investment Report for June 2024

· 15.1:. Cost of Legal Actions Taken by Councillors in 2021-2024

· 15.2:. Councillor Kellie Darley v City of Parramatta - Supreme Court No. 2024/00266362

· 15.3:. West Epping Park Synthetic Sports Fields

· 15.4:. Councillor Service Requests for 2021 - 2024.

· 16.1:. Exemption to Tender - Geospatial Licensing

· 16.2:. Status Report - Epping Aquatic Centre

Record of Voting:

CARRIED

8. Minutes of the Lord Mayor

8.1

Parramatta District Cricket Club Book

(Lord Mayor, Councillor Pierre Esber)

RESOLVED: Councillor Garrard and Councillor Noack

(a) That Council recognise the longstanding Parramatta District Cricket Club and its historic connections to the Parramatta LGA as the oldest living cricket club in NSW.

(b) That Council commend Parramatta District Cricket Club on their new publication, ‘A True Blue Tale’, a historical record documenting over 180 years of local cricket history, written by local historian and cricketer Tom Wood.

Record of Voting:

CARRIED

8.3

Camp Quality’s Big, Big, Big Walk for Little Kids

(Lord Mayor, Councillor Pierre Esber)

RESOLVED: Councillor Garrard and Councillor Noack

(a) That Council recognise the exceptional efforts of Ed Orszulak and Sebastian Boehm, who are completing Ed’s Big, Big, Big Walk for Little Kids from 23 July-30 September 2024 to raise funds for children and their families facing the trauma of a cancer diagnosis.

(b) That the Lord Mayor donate $1,000 to Ed’s Big, Big, Big Walk for Little Kids, acknowledging that Ed Orszulak and Sebastian Boehm will make their way through the Parramatta LGA during the 2,720km walk from Brisbane to Melbourne.

Record of Voting:

CARRIED

8.4

Making a Difference for Christmas (Shirley Wehbe Lunch)

(Lord Mayor, Councillor Pierre Esber)

Note: Councillor Garrard disclosed a Non-Pecuniary Less than Significant Interest in this item for the reason that she has reached pensioner age.

RESOLVED: Councillor Garrard and Councillor Noack

That Council donates $5,000 to the Making a Difference For Christmas registered charity to support its 2024 Christmas Day lunch for people experiencing homelessness.

Record of Voting:

CARRIED

8.5

Congratulations on Urban Development Institute of Australia (UDIA) NSW and Urban Property Group Award for Excellence Award

(Lord Mayor, Councillor Pierre Esber)

RESOLVED: Councillor Garrard and Councillor Noack

(a) That Council congratulate City of Parramatta staff and Walker Corporation on winning the 2024 Urban Renewal Project of the Year Award for Parramatta Square at the Urban Development Institute of Australia (UDIA) NSW and Urban Property Group Awards for Excellence.

(b) That Council commend the Council officers involved in these excellent projects on their outstanding efforts.

Record of Voting:

CARRIED

12.1

Investment Report for June 2024

(Tax and Treasury Accountant)

RESOLVED: Councillor Garrard and Councillor Noack

That Council receive and note the Investment Report for June 2024.

Record of Voting:

CARRIED

15.1

Cost of Legal Actions Taken by Councillors in 2021-2024

(Councillor Michelle Garrard)

Note: Councillor Darley disclosed a Pecuniary Interest in this item for the reason that she is in legal proceedings against Council at NCAT and the supreme court.

QUESTION WITH NOTICE

1. How many times has Councillor Darley taken legal action against the City of Parramatta Council in 2021-2024?

Executive Director Finance and Information Response:

Councillor Darley has taken legal action against Council three times – the details are as follows:

i. NCAT Proceedings – Kellie Darley v City of Parramatta – Application under Government Information (Public Access) Act 2009 – Case number 2023/00165199: discontinued by Clr Darley.

ii. NCAT Proceedings – Clr Kellie Darley v City of Parramatta – Application under Government Information (Public Access) Act 2009 – Case number 2024/00125079: proceedings are ongoing.

iii. NSW Supreme Court Proceedings – Kellie Darley v City of Parramatta Council and Phil O’Toole – Case number 2024/00266362: proceedings are ongoing.

2. What was the result and what was the legal costs to the community?

Executive Director Finance and Information Response:

The information is confidential and privileged and has been provided to all Councillors under separate cover, except for Councillor Darley as she has brought the proceedings against Council in these matters.

3. What was the estimated cost of staff time?

Executive Director Finance and Information Response:

4. Has Council tried to mediate to limit costs?

Executive Director Finance and Information Response:

Yes - in the first NCAT proceeding Council was able to resolve the matter directly via negotiation with Councillor Darley.

For the second NCAT proceeding, Council has made a number of unsuccessful attempts to resolve the proceedings with Councillor Darley and will continue to do so in order to limit costs.

The NSW Supreme Court proceedings are at an early stage, noting that there is generally a formal mediation ordered by the Court as part of the proceedings.

5. Have other current Councillors taken legal action against Council in 2021-2024?

Executive Director Finance and Information Response:

There have been no proceedings that have been commenced by current Councillors against Council in 2021-2024.

15.2

Councillor Kellie Darley v City of Parramatta - Supreme Court No. 2024/00266362

(Councillor Michelle Garrard)

Note: Councillor Darley disclosed a Pecuniary Interest in this item for the reason that she is in legal proceedings against Council at NCAT and the Supreme Court.

QUESTION WITH NOTICE

The email to Councillors on 22 July 2024 from Councillor Kellie Darley stated that she is taking action against Council in relation to her censure and the Code of Conduct Investigation Report.

1. What is the estimated cost to the community (ratepayers) to defend this legal action in Court?

Executive Director Finance and Information Response:

The information is confidential and privileged, and has been provided to all Councillors under separate cover, except for Councillor Darley as she has brought proceedings against Council in this matter.

2. What is the timeframe for completion of the Court action?

Executive Director Finance and Information Response:

This will depend on the Court process but can usually take between 12 to 18 months (sometimes longer) until there is a hearing and a decision by the Court.

3. Does the Court action have any impact on Council's decision to censure Councillor Darley for misconduct?

Executive Director Finance and Information Response:

15.3

West Epping Park Synthetic Sports Fields

(Councillor Kellie Darley)

Question With Notice:

1. What is the current condition of the synthetic field at West Epping Park and have there been any issues with it?

Executive Director City Assets and Operations Response:

The fields are in a satisfactory condition. A previous audit in 2020 identified issues with poor contractor workmanship, which were resolved in 2023.

2. What have been the costs associated with maintaining it?

Executive Director City Assets and Operations Response:

Council has a fixed price maintenance contract with an external contractor for both fields. The contract is commercial-in-confidence.

However, it should be noted that Council has increased the maintenance regime for the fields (above the level of maintenance for an average synthetic field) due to high community demand and utilisation rates exceeding 50 hours per week (excluding unregulated hours). The additional maintenance cost has been included in the annual sports fields maintenance budget.

3. What is the remaining useful life of the synthetic field at West Epping Park?

Executive Director City Assets and Operations Response:

Council records indicate that the synthetic fields were installed in 2017 and received independent certification in August 2018. It is expected that the fields will significantly exceed their 10-year useful life if the current maintenance regime is maintained.

15.4

Councillor Service Requests for 2021 - 2024

(Councillor Kellie Darley)

Question with notice:

1. What is the total number of service requests raised by each Councillor during this term of Council and what percentage have been closed per Councillor?

STAFF RESPONSE

The table below includes an overview of Service Requests (SR) raised by Councillors as at 11.59pm on 6 August 2024:

It should be noted that:

An SR is not created if a response can be provided by staff within 2 days;

- Councillor requests lodged via direct email to staff are not always raised as a SR;

- Multiple Councillors can be listed as a customer on one SR;

- Ward based customer names were implemented mid-term to specifically track SR raised in Ward Briefings; and

- Lord Mayor is listed as the customer where a resident has written to lordmayor@cityofparramatta.nsw.gov.au, and where the matter is not processed as Lord Mayor correspondence in Council’s Document Management System.

Customer	Service Requests	% Closed
Lord Mayor	247	93.93%
Dundas Ward Councillors	10	100%
Epping Ward Councillors	42	100%
North Rocks Ward Councillors	51	100%
Parramatta Ward Councillors	28	96.43%
Rosehill Ward Councillors	22	95.45%
Councillor Ange Humphries	77	100%
Councillor Cameron MacLean	118	95.76%
Councillor Dan Siviero~	(Resigned) 38	100%
Councillor Donna Davis^	(Resigned) 346	99.71%
Councillor Donna Wang	103	98.06%
Councillor Georgina Valjak	645	96.12%
Councillor Henry Green	122	100%
Councillor Kellie Darley	796	96.98%
Councillor Lorraine Wearne	50	98%
Councillor Michelle Garrard	51	96.08%
Councillor Patricia Prociv	368	98.37%
Councillor Paul Noack	323	98.76%
Councillor Phil Bradley	241	97.10%
Councillor Pierre Esber	84	98.81%
Councillor Sameer Pandey	335	97.91%

^Resigned from Council effective 23 January 2024

~Resigned from Council effective 14 June 2024

16.1

Exemption to Tender - Geospatial Licensing

(Chief Information Officer)

RESOLVED: Councillor Garrard and Councillor Noack

(a) That Council in accordance with Section 55(3)(i) of the Local Government Act 1993, delegate to the Chief Executive Officer the authority to enter into a contract with ESRI Australia Pty Ltd for the provision of an integrated Geospatial software solution in the following extenuating circumstances:

There is only one authorised reseller of ESRI software solutions in Australia;

There are limited Geospatial software solutions available that integrate with Council’s other existing and proposed software platforms; and

The cost and time burden of proceeding to tender to make a similar assessment for a similar or inferior financial outcome.

(b) That Council approve a three-year contract with the options for two one-year extensions for the total value of $1,650,000 (inc GST).

Record of Voting:

CARRIED

16.2

Status Report - Epping Aquatic Centre

(Executive Director City Assets and Operations)

RESOLVED: Councillor Garrard and Councillor Noack

That Council receive and note the report.

Record of Voting:

CARRIED

Note: Councillor Darley left the meeting at 7.14pm.

9. Public Forum

	Speaker	Item No.	Report Title
1.	Matt Mushalik	13.9	Adoption of Parramatta 2050 (Advocacy Strategy)
2.	Judy Greenwood	13.9	Adoption of Parramatta 2050 (Advocacy Strategy)
3.	Anthony Mazza	13.9	Adoption of Parramatta 2050 (Advocacy Strategy)
4.	Ali Faraj	13.9	Adoption of Parramatta 2050 (Advocacy Strategy)
5.	Mark Green	14.1	Peninsula Park, 9 Burroway Road Wentworth Point

Note: All Public Forum submissions were published in a Supplementary Agenda prior to the Council Meeting and available on Council’s website.

PROCEDURAL MOTION

ORDER OF BUSINESS

RESOLVED: Councillor MacLean and Councillor Pandey

That in accordance with Section 8 of Council’s Code of Meeting Practice, Council resolve to amend the order of business to allow consideration of the below listed items ahead of any other business on the agenda; -

· 13.8: Preparation of the Epping Town Centre Master Plan (Scope)

· 13.9: Adoption of Parramatta 2050 (Advocacy Strategy)

· 14.1: Peninsula Park 9 Burroway Road, Wentworth Point

Record of Voting:

CARRIED

Note: Councillor Darley returned to the meeting at 7.18pm.

13.8

Preparation of the Epping Town Centre Master Plan (Scope)

(Team Leader City Projects)

RESOLVED: Councillor MacLean and Councillor Prociv

That Council approves the high-level scope detailed in this report for the preparation of a master plan for the Epping Town Centre, subject to the analysis of the Rawson Street car park site being limited to guiding the future provision of public car parking and community and recreational uses only and providing a clear link between Rawson Street and Boronia Park.

Record of Voting:

CARRIED

For the Motion: The Lord Mayor, Councillor Pierre Esber, Deputy Lord Mayor, Councillor Patricia Prociv and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Cameron MacLean, Paul Noack, Sameer Pandey, Georgina Valjak, Donna Wang and Loraine Wearne.

13.9

Adoption of Parramatta 2050 (Advocacy Strategy)

(Group Manager City Strategic Planning)

MOTION: Councillor Garrard and Councillor Wang

(a) That Council note the results of public exhibition as detailed in Item 13.9.

(b) That Council adopt Parramatta 2050 as attached to this report (Attachment 1).

(c) That Council delegate to the CEO to make any minor and/or non-policy amendments to the document following its adoption.

AMENDMENT: Councillor Bradley and Councillor Darley

That consideration of this matter be deferred to allow for an additional Councillor Workshop.

Record of Voting:

LOST

On being Put to the meeting, the Amendment was LOST.

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council note the results of public exhibition as detailed in Item 13.9.

(b) That Council adopt Parramatta 2050 as attached to this report (Attachment 1).

(c) That Council delegate to the CEO to make any minor and/or non-policy amendments to the document following its adoption.

Record of Voting:

CARRIED

Note: The CEO addressed the Council in recognition of Council’s resolution to adopt Parramatta 2050 and thanked Councillors and the staff who have worked to produce the document.

Note: Councillor MacLean left the meeting at 8.11pm.

Note: Councillor MacLean returned to the meeting at 8.16pm.

14.1

Peninsula Park 9 Burroway Road, Wentworth Point

(Councillor Paul Noack)

RESOLVED: Councillor Noack and Deputy Lord Mayor, Councillor Prociv

(a) That the Lord Mayor write to the Premier of NSW, the Hon Chris Minns MP and the Minister for Planning, the Hon Paul Scully MP requesting the remaining Crown Land to the east of the Wentworth Point High School (being 9 Burroway Road, Wentworth Point) be delivered by the NSW Government for environmental, recreational and community purposes as a matter of priority, to achieve:

i. A full Peninsula Park minimum of 3.9 hectares

ii. An oval for the shared use of the community on the Crown Land

iii. Active and passive recreation areas

iv. Increased staff parking at the two schools (or suitable economic arrangements with surrounding facilities)

v. A new environmentally sensitive seawall/foreshore treatment to support the marine habitat and rehabilitate the endangered saltmarsh, mangrove and intertidal rock platform habitats

vi. Eradication of the invasive weeds including Spiny Rush (Juncus acutus)

vii.Expansion and rehabilitation of Coastal Saltmarsh with particular attention to the identified vulnerable species Wilsonia backhousei

viii.Re-establishment of Swamp she-oak (Casuarina glauca) Floodplain Forest

ix. Recognition of the unique indigenous heritage of Arrowanelly (mudflats at Wentworth Point Peninsula)

(b) That in the letters from the Lord Mayor to the Premier and Minister, a meeting be requested with the Lord Mayor, the CEO and Councillor Noack to discuss the matter in further detail and an update from the meeting be provided to the Chamber.

Record of Voting:

CARRIED

ADJOURNMENT OF MEETING

At 8.18pm, the Lord Mayor Councillor Esber adjourned the meeting until 8.30pm.

At the time of the adjournment the following Councillors were present:

· Lord Mayor, Councillor Esber and Councillors MacLean, Prociv, Pandey, Noack, Bradley, Wearne, Wang, Garrard, Greene, Darley and Valjak.

RECONVENED MEETING

At 8.33pm, the Lord Mayor Councillor Esber reconvened the meeting.

At the time the meeting reconvened, the following Councillors were present:

· Lord Mayor, Councillor Esber and Councillors MacLean, Noack, Bradley, Wearne, Wang, Garrard, Greene, Darley and Valjak.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

Nil

12.1

Investment Report for June 2024

(Tax and Treasury Accountant)

This matter was considered earlier in the meeting as detailed in these minutes.

13. Reports to Council - For Council Decision

13.1

Adoption of Pensioner Rates Rebate Policy 2024

(Policy Officer)

Note: Deputy Lord Mayor, Councillor Prociv disclosed a Pecuniary Interest in this item for the reason that she has reached pensioner age.

RESOLVED: Councillor Darley and Councillor Garrard

That Council adopts the Pensioner Rates Rebate Policy 2024, as attached to this report.

Record of Voting:

CARRIED

Note: Deputy Lord Mayor, Councillor Prociv and Councillor Pandey returned to the meeting at 8.34pm.

13.2

2024 Local Government NSW Annual Conference - Call for Motions

(Executive Officer)

RESOLVED: Councillor Garrard and Councillor Wang

That no further action be taken on this matter.

Record of Voting:

CARRIED

13.3	CBD Outdoor Dining Project 2 (Phillips Street, Parramatta) (Place Manager)
	RESOLVED: Councillor Pandey and Councillor Garrard (a) That Council notes the site constraints related to the installation of umbrella structures and crash barriers along Phillip Street between Phillip Lane/Erby Place and Freemasons Arms Lane for kerbside dinning. (b) That outdoor dining areas along Phillip Street between Phillip Lane/Erby Place and Freemasons Arms Lane adjoin the building line under the existing awning in lieu of the proposed umbrellas. (c) That Council staff continue to explore opportunities to accommodate outdoor dining space for food and beverage businesses located along the south western side of Phillip Street. (d) That Council removes the existing concrete barriers and makes good any damage caused by the barriers. (e) That all remaining funds be reallocated to replace litter bins with the same style to those in Parramatta Square, along Church Street from Centenary Square to Victoria Road, and also repair damaged footpath pavements within the CBD and that the CEO provide all Councillors with a diagram indicating the location of the new litter bins and footpaths to be repaired. Record of Voting: CARRIED
13.4	Adoption of Environmental Strategy 2024-2033 (Project Lead; Strategy Manager)
	RESOLVED: Councillor Darley and Councillor Bradley (a) That Council adopt the Environmental Sustainability Strategy 2024 - 2033 held at Attachment 1 to this report. (b) That Council delegate authority to the Chief Executive Officer to make any administrative and/or non-policy amendments to the Strategy during its finalisation. Record of Voting: CARRIED

13.5

Approval of Kleins Road Pedestrian and Cyclist Corridor (Scope of Works)

(Senior Project Officer Transport Planning)

RESOLVED: Councillor Valjak and Councillor Pandey

(a) That Council approve the staged scope of works to support walking and cycling from the proposed Kleins Road Pedestrian and Cyclist Corridor, as set out below for submission to the Parramatta Traffic Committee:

1. Separated pedestrian and cyclist paths along Kleins Rd from Northmead Ave to Boundary Rd, Northmead,

2. A new pedestrian and cyclist bridge over Darling Mills Creek at the southern end of Burlington Memorial Reserve.

3. New raised pedestrian crossings, as well as raised pedestrian /cyclist crossings across Kleins Rd and side streets, Northmead, with a specific request that the Parramatta Traffic Committee examine the pedestrian and cyclist data and the financial implications of these crossings prior to granting any approval.

4. Shared paths along parts of Kleins Rd, Hammers Rd, Moxhams Rd, Whitehaven Rd, Churchill Drive, Ulandi Pl, Windsor Rd, Anderson Rd, Yarrabee Rd, Model Farms Rd and Asquith Ave, Northmead.

5. Introduce a contra-flow bike lane on Northcott Ln between Fennel St and Eels Pl.

6. Associated parking changes to Kleins Rd enable the facilities listed above.

7. Extension of timed parking on Kleins Rd from Balmoral Rd to Beamish Rd to support local business.

8. That with further consultation, the footpath from Allambie Ave to Hammers Rd be widened into a shared path, along with a safer crossing facility of Hammers Rd to Hemsworth Ave be investigated.

9. That:

(i) the separated paths on Kleins Rd between Thomas Street and Northmead Ave, Northmead not proceed until Council has received a report into the alternative routes available for a regional pedestrian and cyclist link;

(ii) Changes to Fleet Street between Fennel St and Greenup Drive not proceed until a further report is provided to Council detailing the outcomes of consultation with TfNSW on circulation alternatives for local residents and businesses and the heritage impacts of introducing any separated bike paths or other changes to Fleet Street.

(b) That subject to approval by the Parramatta Local Traffic Committee, applications be made to external grant bodies to fund design and construction of the project.

Record of Voting:

CARRIED

13.6

Adoption of Code of Meeting Practice 2024

(Group Manager Office of the Lord Mayor and CEO)

MOTION: Councillor Garrard and Councillor Wang

That Council adopt the Code of Meeting Practice 2024 as attached to this report.

AMENDMENT: Councillor Bradley and Councillor MacLean

That Council adopt the Code of meeting Practice 2024 as attached to this report, SUBJECT TO the following amendments:

1. Reinstatement from the existing version:

· clauses 2.6-2.9 inclusive [delegate authority meeting requirements];

2. Deletion from the new version of:

· clause 3.15 [restriction of questions on notice to one (1) [inconsistent with the LG Act right to transparently & to fully inform oneself and the public],

3. Replacement of “or” with “and” between 5.37(a) & (b) [public recording of meeting must be available BOTH during the meeting AND after the meeting],

4. Addition of “second” in 17.5 so as to read “A Notice of Motion to rescind a resolution must be in writing and must be submitted by 2.00pm on the second business day following the council meeting or Committee of Council meeting.”

RECORD OF VOTING

For the Motion: The Lord Mayor Councillor Esber, Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, MacLean and Pandey.

Against the Motion: Councillors Garrard, Green, Noack, Valjak, Wearne and Wang.

As the voting on the Amendment was tied, the Lord Mayor exercised his Casting Vote and the Amendment was CARRIED and therefore became the Motion.

RESOLVED: Councillor Bradley and Councillor MacLean

That Council adopt the Code of meeting Practice 2024 as attached to this report, SUBJECT TO the following amendments:

1. Reinstatement from the existing version:

· clauses 2.6-2.9 inclusive [delegate authority meeting requirements];

2. Deletion from the new version of:

· clause 3.15 [restriction of questions on notice to one (1) [inconsistent with the LG Act right to transparently & to fully inform oneself and the public],

3. Replacement of “or” with “and” between 5.37(a) & (b) [public recording of meeting must be available BOTH during the meeting AND after the meeting],

RECORD OF VOTING

For the Motion: The Lord Mayor Councillor Esber, Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, MacLean and Pandey.

Against the Motion: Councillors Garrard, Green, Noack, Valjak, Wearne and Wang.

As the voting on the Motion was tied, the Lord Mayor exercised his Casting Vote and the Motion was CARRIED and therefore became a Resolution of Council.

13.7

Request for Gateway Determination - Harmonisation Supplementary Matters and Housekeeping Amendment to Parramatta LEP 2023 - City of Parramatta and multiple owners

(Senior Project Officer Land Use)

RESOLVED: Councillor Valjak and Deputy Lord Mayor, Councillor Prociv

(a) That Council approve the recommended pathways for resolving the outstanding ‘Orange Matters’ arising from the exhibition of the Parramatta Harmonisation Planning Proposal as detailed in Attachment 1.

(b) That Council approve the ‘housekeeping’ and administrative changes to the PLEP 2023 contained in Attachment 2.

(c) That Council approve the Parramatta Harmonisation Supplementary Matters and Housekeeping Planning Proposal at Attachment 3, subject to the clause proposed to make sports ground signage complying development being amended to preclude gambling advertising, for the purpose of seeking a Gateway Determination from the Department of Planning, Housing and Infrastructure.

(d) That Council endorse to maintain the prohibition of Places of Public Worship in the R2 Low Density Residential zone and include Places of Public Worship as an Additional Permitted Use on land with an existing Places of Public Worship in the R2 Low Density Residential zone; and update the Planning Proposal at Attachment 4 with the associated amendments prior to forwarding the Planning Proposal to the Department of Planning, Housing and Infrastructure.

(e) That Council advises the Department of Planning, Housing and Infrastructure that the CEO will be seeking to exercise her plan-making delegations for this Planning Proposal as authorised by Council on 26 November 2012.

(f) That Council delegate authority to the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the amendment process.

(g) That Council note the Local Planning Panel’s advice to Council in support of the Planning Proposal (refer to Attachment 5), which is consistent with the Council Officer’s recommendation in the report.

Record of Voting:

CARRIED

13.8

Preparation of the Epping Town Centre Master Plan (Scope)

(Team Leader City Projects)

This matter was considered earlier in the meeting as detailed in these minutes.

13.9

Adoption of Parramatta 2050 (Advocacy Strategy)

(Group Manager City Strategic Planning)

This matter was considered earlier in the meeting as detailed in these minutes.

14. Notices of Motion

14.1

Peninsula Park 9 Burroway Road, Wentworth Point

(Councillor Paul Noack)

This matter was considered earlier in the meeting as detailed in these minutes.

14.2

Homelessness in the City of Parramatta

(Councillor Henry Green)

RESOLVED: Councillor Green and Councillor Garrard

That the Lord Mayor write to the State Member for Parramatta, Donna Davis MP and the Minister for Families and Communities, the Hon Kate Washington MP and request a united approach to organise support and accommodation for persons identified as living rough on the streets.

Record of Voting:

CARRIED

Question on Notice on Item 14.2 (‘Homelessness in the City of Parramatta’) by Councillor Bradley:

Could staff advise Council when is the Homelessness Policy due for review?

Question on Notice on Item 14.2 (‘Homelessness in the City of Parramatta’) by Councillor Pandey:

Could staff provide a Briefing Note reporting details of homelessness in the City of Parramatta, which is usually provided to Council on an annual basis?

15. Questions with Notice

15.1

Cost of Legal Actions Taken by Councillors in 2021-2024

(Councillor Michelle Garrard)

This matter was considered earlier in the meeting as detailed in these minutes.

15.2

Councillor Kellie Darley v City of Parramatta - Supreme Court No. 2024/00266362

(Councillor Michelle Garrard)

This matter was considered earlier in the meeting as detailed in these minutes.

15.3

West Epping Park Synthetic Sports Fields

(Councillor Kellie Darley)

This matter was considered earlier in the meeting as detailed in these minutes.

15.4

Councillor Service Requests for 2021 - 2024

(Councillor Kellie Darley)

This matter was considered earlier in the meeting as detailed in these minutes.

16. CONFIDENTIAL MATTERS

16.1

Exemption to Tender - Geospatial Licensing

(Chief Information Officer)

This matter was considered earlier in the meeting as detailed in these minutes.

16.2

Status Report - Epping Aquatic Centre

(Executive Director City Assets and Operations)

This matter was considered earlier in the meeting as detailed in these minutes.

Note: The resolution for Items 16.1 and 16.2 were webcast and displayed prior to the closure of the meeting.

18. CONCLUSION OF MEETING

The meeting concluded at 9.24pm.

This page and the preceding 22 pages are the Minutes of the Ordinary Council Meeting held on Monday, 12 August 2024 and confirmed on Monday, 26 August 2024.

Chairperson

Council 26 August 2024 Item 12.3

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.3

SUBJECT Investment Report for July 2024

REFERENCE F2024/00282 - D09386911

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of July 2024.

RECOMMENDATION

That Council receive and note the Investment Report for July 2024.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as of 31 July 2024 was $581.4m. The average portfolio holdings held throughout the month was $582.6m.

4. The majority of Council’s investment portfolio is in term deposits (63%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 9.6% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as at 31 July 2024.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

Investment performance for the month. The investment portfolio reported a monthly actual return of 0.64% for July 2024 (or 7.81% on an annualised basis). outperforming the monthly Ausbond bank bill index by 332 basis points annualised. The TCorp Fund actual return of 2.85% actual was the main contributor to performance. The longer-term outperformance continues to be anchored by the handful of longer-dated deposits, as well as the FRNs locked in at attractive margins, boosted by the strategic sales implemented over the past few years.

7. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

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8. Investment Revenue: As at the end of July 2024, the actual interest/income earned, exceeded the monthly forecast by approximately $1.648m. The outperformance can be attributed to a rally in credit funds and equities during July.

Both domestic shares (S&P ASX 200 Accumulation Index +4.19%) and international shares (MSCI World ex-Australia +1.70%) provided solid returns.

Going forward for 2024-25 Advisors exercise caution and expect volatility from the TCorp Long-Term given it has exposure to both domestic and international shares. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

9. During July, unrealised capital valuations on Managed funds rose by approximately $1.31m. This increase in capital valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

10. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 24% of assets directed to medium term (2-5 years).

11. Where liquidity permits, Council advisors recommend new surplus funds be directed towards 1–5-year horizons given this is where the most attractive value can be found.

12. The following Investment transactions occurred during July 2024:

Table 5: Investment Maturities

Table 6: New Investment Purchases

13. During the month Council invested $13.9 in Term Deposits and Floating Rate Notes. Approximately $9m was placed with environmentally sustainable fossil fuel free investments.

14. Portfolio Maturity Duration

Table 7: Maturity profile

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15. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity.

*BBB-/BBB+ limits combined under Council’s investment policy.

16. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

17. As at the end of July 2024, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

18. A full list of counterparty holdings is available on page 9 of the Arlo Advisory comprehensive report (attachment 2).

19. Current Yields Councils Floating Rate Notes are currently yielding around 5.72% FYTD with unrealised capital gains of approximately $652k based on current market valuations.

20. The CFS Global Credit Fund returned 1.38% (actual) outperforming the AusBond Bank Bill Index return of +0.37% Although it has been a relatively volatile environment for credit over the past few years, it has been one of Council’s best performing assets over the longer-term. With a running yield of 5.25%, Arlo recommend council retain this investment, given the alternative investments in complying fixed interest products are largely earning below this rate of return.

21. Council’s term deposit portfolio (63% of the portfolio) was yielding 4.83% p.a. at month-end, with a weighted average duration of around 444 days or 1.25 years.

During July, the average deposit rates offered by the major banks increased across most tenors as the market priced the potential of another rate hike prior to the lower-than-expected inflation print on the last day of July. Notably, the average deposit rates offered by the major banks rose in the 6‑12 months tenors by around 5bp, compared to where they were in June.

The deposit curve remains inverse with rates peaking at the 12-month tenor and then dipping/flattening across the 2–5-year terms (with the lowest rates offered in the 4-year tenor), with the market still factoring in multiple rate cuts starting next year.

Graph 2: Term Deposit Yields

22. Council engages Arlo Advisory for assistance in all investment matters relating to advice, risk, and portfolio weighting. Arlo monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation, and the Investment Policy.

23. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Arlo Advisory comprehensive report attached (Attachment 2).

Certification of Investments

24. I hereby certify the investments for the month of July 2024 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Executive Director, Finance & Information

CONSULTATION & TIMING

Stakeholder Consultation

25. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

31-Jul 2024

Arlo Advisory

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Arlo Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 31 Jul 2024

John Angilley

Executive Director, Finance & Information

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

26. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

27. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

28. As of 31 July 2024, cumulative interest income outperformed the year-to-date forecast budget by approximately $1.648m. However future volatility is expected within the managed fund portfolio in the coming months with market uncertainty impacting equities.

Bruce MacFarlane

Treasury Tax & Accounts Payable Manager

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph July 2024.pdf	1 Page
2 ⇩	Arlo Comprehensive Investment Report - City of Parramatta 31 July 2024.pdf	36 Pages
3 ⇩	List of Council Investments by maturity July 2024.pdf	9 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 12.4

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.4

SUBJECT Status Report: Entrepreneur Grants Program

REFERENCE F2024/00282 - D09518244

REPORT OF Community Capacity Building Manager

PREVIOUS ITEMS 14.4 - Proposed Establishment of an Entrepreneur Grant Program - Council - 27 May 2024 6.30PM

CSP THEME: Fair, Innovative and Thriving

workshop/briefing date: N/A

PURPOSE:

To report on the options for an entrepreneur grant program including financial assistance or non-financial assistance options.

RECOMMENDATION

That Council receive and note the report.

BACKGROUND

1. At its meeting of 27 May 2024 Council resolved:

a. That a report come back to a Council meeting in August 2024 on details of an entrepreneur grant program including financial assistance or non-financial assistance options.

b. That the CEO investigate potential funding sources.

Legislative Requirements for Financial Assistance to Individuals and Groups

2. Section 356 of the Local Government Act 1993 prescribes the requirements for when a council wishes to provide financial assistance to others (including charitable, community and sporting organisations and private individuals).

3. The Act requires councils to give at least 28 days public notice of a proposal to pass a resolution to grant financial assistance prior to doing so.

4. In line with the Act, Council has adopted a Grants and Donations Policy and related Grants and Donations Procedures which sets out the requirements for establishing a new grant program. Grants to profit-making entities or individuals are not permitted.

5. That is, all new proposed grant programs should align to objectives outlined in the Community Strategic Plan and Operational Plan. The Policy requires that each grant program must set guidelines, objectives and outcomes sought by the grant activity, specific eligibility criteria, method for application, assessment pathway, decision making, the funding pool made available and funding limits.

6. This is consistent with advice from the Office of Local Government to ensure considered and transparent decisions are made on grants of financial assistance. https://www.olg.nsw.gov.au/circulars/circular-06-32-provision-of-financial-assistance-under-section-356/

7. To establish any entrepreneur grants program would require a new grant program to be designed and developed in full, as the objectives and requirements of Council’s existing grants programs cannot be expanded to include an entrepreneur grant component. New funding sources would also need to be identified, or alternatively savings from existing programs would need to be realised.

8. This report canvases a range of initial options about a new grant program following desktop research and internal discussions with subject matter experts.

ISSUES/OPTIONS/CONSEQUENCES

Options for an Entrepreneur Grant Program

9. Council recognises the value of and importance of supporting new ideas and entrepreneurs in the City of Parramatta. However, in establishing a grant program on this subject matter, several challenges or limitations would first need to be addressed. These include:

a. Council’s Grants and Donations Policy requires that grants must be made to program or project costs that can be assessed for value for money and effectiveness against other applications. Grants must not be a contribution to a fundraising objective of an applicant (section 3.8).

b. In any entrepreneur grant program, close consideration would need to be given to establishing guidelines on how a fair assessment can be made of the value for money and effectiveness of financial support to individuals who may be engaged across a range of different entrepreneurial businesses. As there are significant risks associated with scalability and commercial success of innovative startups, the assessment of the value and effectiveness of the financial support can prove to be unreliable. Council would likely need to seek external assessors to perform this task.

c. Close consideration will need to be given to whether entrepreneur grants can be given for a specific, measurable item, activity or service. There is a risk that, in providing funds to directly support an individual or startup business, it may be hard to validate what the funds are used for and to provide suitable evidence for grant acquittal. In addition, any early failure of the recipient entrepreneurial businesses may be perceived as a waste of public monies by some residential and business ratepayers.

d. Council’s Grants and Donations Procedures exclude profit making activities where the profits are allocated to shareholders, owners or members from eligible activities for funding (section 6.4). Legal advice will be required to ensure that in developing a grant program to support private individuals or startups or entrepreneurial growth, that the Council’s funds do not result in profit-making activities.

10. The findings of a recent comparative review of grant making by eight Sydney councils, reported to the Grants Committee in March 2024, did not identify any councils undertaking an equivalent entrepreneurial grants program. While all councils provide program-based support for local businesses, any financial support is provided through in-kind subsidies to attend an accelerator or incubator program or participate in mentoring activities.

11. State and Federal Governments provide some innovation and startup grants, but these programs are very different to Council’s current grants programs, particularly in terms of greater funding pools and grant size, significant cash matching requirements (up to 50%) and strict technical validation requirements. The required levels of seed funding that these programs offer to startups are also well outside the bounds of what Local Government could meaningfully offer.

Council’s Commitment to Supporting New Ideas and Innovation

12. Council recognises the importance of supporting new ideas, innovation and entrepreneurship in the City of Parramatta and has a long-standing strategic commitment to supporting improved outcomes in this space.

13. This is reflected in the following strategic document actions:

Community Strategic Plan 2018-2038

Innovative i.3.1: Attract and support leading research, education and start-ups to grow and thrive.

Smart City & Innovation Strategy 2024-2033

Objective 5.2: Support the innovation ecosystem in Parramatta

5.2.2 - Advocate for improved amenity and connection across the innovation ecosystem

Draft Economic Development Strategy 2023-2032 (exhibited 2023)

Objective 1.1: Our Industry sectors are diverse and competitive

1.1.7 - Collaborate with industry bodies and stakeholders to inform decision making to support the start-up ecosystem in Parramatta

14. The Parramatta 2050 strategic vision for our City outlines, at a high level, the industry priorities for the five Districts and examines the sectoral opportunities of each being: health innovation at Westmead; IT sector in Parramatta; advanced and future manufacturing at Rosehill-Camellia and Silverwater, and sports tech at Sydney Olympic Park.

15. Parramatta 2050 builds on the strengths evident in each district, with a concentration of health and medical research institutes in Westmead creating opportunities for startups in medical research and advanced technology, while a concentration of information technology businesses in the CBD allows opportunities for the growth of IT startups.

16. In recent years, Council has been actively engaging with the Parramatta startup ecosystem, working with strategic partners and stakeholders to provide support through programming, events, promotion, advocacy, and research. These include:

a. local incubators and hubs

b. Launch Pad at Western Sydney University

c. Spacecubed at the Western Sydney Startup Hub; and

d. Cicada in Westmead.

17. Council has also worked closely with Investment NSW/Department of Planning on the Westmead Place Strategy to inform support and growth of the innovation ecosystem. Council is also a member of the Westmead Alliance.

18. This work has included both financial and non-financial approaches such as:

a. Funding of Startup Masterclasses in collaboration with Launch Pad, including a networking event as part of Spark Festival - 2022

b. Participation in the Office Hours Mentorship Program in collaboration with Spacecubed - 2023

c. Funding wayfinding signage for Parramatta North to support the Western Sydney Startup Hub - 2023

d. Funding and general support of Start-up Muster research project with Innovation and Entrepreneurship Unit UTS – 2023/2024

e. Funded and produced two industry sector showcase videos on ‘innovation’ and ‘startups’ featuring Cicada, Spacecubed, and Launch Pad – 2023/2024

f. In-kind support including promotion via Council’s digital channels and newsletter of startup hubs and their programs – ongoing.

19. In addition to this, Council has continued to run its long standing and sector recognised Social Enterprise Program that has included access to annual grant funding pool of $75,000 in support of social entrepreneurs, and the Pitch For Good crowdfunding campaign in partnership with StartSomeGood.

Evidence Base – Startup Muster research

20. Startup Muster is Australia’s largest and most comprehensive survey of the national startup ecosystem. The 2023 survey, the first since 2018, surveyed 1,106 people, with 585 of respondents identifying as startup founders, with 56 indicating that they are based in the Parramatta region. The survey looked at the demographic data of founders, the key sectors they are working in, and the main challenges they are facing.

21. Council commissioned Startup Muster to draw out data from the 2023 survey to identify the key features and challenges of startups in the Parramatta geographic region, with the aim of developing a baseline understanding of the local startup sector, to assist Council to target programming and support.

22. Initial findings from the survey so far suggest that local startups are more likely to be working in AI, medtech, manufacturing, and robotics than the national average and the uptake of coworking and incubation space was also higher. They also suggest that fewer founders in the Parramatta region are actively seeking new funding sources, and significantly fewer are applying for available State and Federal grants.

23. The 2024 Startup Muster survey is currently in progress, and Council has again commissioned a report on the Parramatta region. This second year of data will provide stronger evidence to better inform strategy, programming and partnerships to meet the specific needs of the local startup ecosystem.

24. Should Council wish to proceed with the next steps of exploring a new grant program, it is recommended that any alternative program design and delivery be deferred until the full insights from the 2024 Startup Muster survey are received and findings analysed.

CONSULTATION & TIMING

Stakeholder Consultation

25. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
19 June and 4 July 2024	Council Staff	Council has undertaken a several activities to better understand and support entrepreneurship and the sector in CoP. Council’s most effective and impactful role would be to expand on this work rather than provide grants of relatively small monetary value	Response outlined in the report	Community & Culture – Social & Community Services

LEGAL IMPLICATIONS FOR COUNCIL

26. There are no legal implications for Council associated with this report although it is noted that advice would need to be sought on the relevant policy implications if Council resolved to establish this grants program.

FINANCIAL IMPLICATIONS FOR COUNCIL

27. Should Council resolve to take further steps to establish an Entrepreneur Grants Program, it would be an unfunded initiative and a new funding source would need to be identified in the 2025/26 budget process.

Rodrigo Gutierrez

Community Capacity Building Manager

John Angilley

Executive Director Finance & Information

David Moutou

Acting Executive Director Community Services

Gail Connolly

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 26 August 2024 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Minutes of the Parramatta Traffic Committee Meeting of 18 June 2024

REFERENCE F2024/00282 - D09514134

REPORT OF Traffic and Transport Manager

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to provide Council with the minutes of the Parramatta Traffic Committee held on 18 June 2024 and seek Council approval for the recommendations of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 18 June 2024, provided at Attachment 1.

(b) That Council approve the recommendations of the Parramatta Traffic Committee from the meeting held on 18 June 2024, provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. PTC 2406 A1 LLOYDS AVENUE AT PENNANT HILLS ROAD, CARLINGFORD - INSTALLATION OF AN ‘ALL TRAFFIC LEFT ONLY’ RESTRICTION

The estimated cost of the proposed replacement of ‘No Right Turn’ restriction with an ‘All Traffic Left Turn Only’ in Lloyds Avenue at Pennant Hills Road, Carlingford is $500 (Incl GST). This work will be funded from Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line marking in 2024/25.

II. PTC 2406 A2 HILL ROAD AND HOLKER STREET, SYDNEY OLYMPIC PARK AND WENTWORTH POINT - PROPOSED BILLBERGIA BENNELONG BRIDGE RUN ON SUNDAY 20 OCTOBER 2024

III. The proposed traffic management is to be implemented by the organiser of Billbergia Bennelong Bridge Run at no cost to Council. Therefore, this matter has no direct financial impact upon Council's budget.

IV. PTC 2406 A3 AUCTIONEER LANE, PARRAMATTA – RELOCATION OF BOOM GATE AND MEDIAN ISLAND FOR CAR PARK

This work is being funded through the Integrated Parking Project budget. The cost estimate for this component is $50,000.

BACKGROUND

1. Transport for NSW (TfNSW) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales under the Road Transport (Safety & Traffic Management) Act 1999. To deal with the large number and range of traffic related matters effectively, TfNSW has delegated certain aspects of the control of traffic on local roads to councils. TfNSW has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

2. The TfNSW Delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on councils. One of these conditions requires councils to obtain the advice of TfNSW and the Police prior to proceeding with any proposal. This is most commonly achieved by councils establishing a Local Traffic Committee.

3. The Committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, TfNSW and the Local State Member of Parliament or their nominee. The Parramatta Traffic Committee is an advisory body only, having no decision-making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council. In general, Council makes the decision, however, the Police and TfNSW can appeal Council’s decision to the Regional Traffic Committee.

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 18 June 2024. The meeting was attended by Councillors Paul Noack (Chairperson), Patricia Prociv, and Henry Green. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

5. The recommendations from the Parramatta Traffic Committee meeting are provided below.

ITEM NO

2406 A1 LLOYDS AVENUE AT PENNANT HILLS ROAD, CARLINGFORD - INSTALLATION OF AN ‘ALL TRAFFIC LEFT ONLY’ RESTRICTION

Recommendation from Parramatta Traffic Committee:

That the existing ‘No Right Turn’ restriction in Lloyds Avenue at Pennant Hills Road, Carlingford be replaced with an ‘All Traffic Left Turn Only’ restriction.

Unanimous Support.

2406 A2 HILL ROAD AND HOLKER STREET, SYDNEY OLYMPIC PARK AND WENTWORTH POINT - PROPOSED BILLBERGIA BENNELONG BRIDGE RUN ON SUNDAY 20 OCTOBER 2024

Recommendation from Parramatta Traffic Committee:

1. That the proposed ‘Billbergia Bennelong Bridge Run’ event scheduled to be held on Sunday 20 October 2024 be classified as a Class 2 Event in accordance with the Austroads Guide to Traffic Management Part 9: Transport Control Systems - Strategies and Operations (Table 5.4 – Special Event Planning Matrix) and Transport for NSW Guide to Traffic and Transport Management for Special Events.

2. That the use of Holker Street (eastbound bus lane between Avenue of Africa and Jamieson Street), Jamieson Street (northbound lanes between Holker Street and shared path), and Hill Road (southbound between Holker Street and Bennelong Parkway) in Sydney Olympic Park and Wentworth Point for the ‘Billbergia Bennelong Bridge Run 2024’ event as detailed in the Special Event Traffic Management Plan attached to the report be approved subject to adherence with the following:

a. That the Event Organiser complies with the attached traffic-related conditions.

b. That written approval of Special Event Traffic Management Plan (SETMP) be obtained from Council and TfNSW prior to the event.

c. That all costs associated with the ‘Billbergia Bennelong Bridge Run 2024’ Event be funded and paid by the Event Organiser at no cost to Council.

d. That a notification letter to businesses and residents regarding the closure of roads and travel lanes within Parramatta LGA be distributed at least 28 days prior to the event and a copy of this letter be submitted to Council.

e. That the bus service provider be requested to notify its affected commuters regarding the closure of bus stops and a copy of this correspondence be submitted to Council.

f. That written evidence obtaining a Road Occupancy License (ROL) approval from the Transport Management Centre (TMC) of Transport for NSW (TfNSW) to implement traffic controls be submitted to Council.

g. That written evidence of a satisfactory Hostile Vehicle Mitigation and Pedestrian Management Plan approved by Auburn Police Area Command be submitted to Council, unless Police deem such a plan unnecessary.

h. That a valid Public Liability Insurance with a cover of at least $20,000,000 be submitted to Council.

3. That the Event Organiser obtain approval from the Sydney Olympic Park Authority (SOPA) and Wentworth Point Strata Management to close roads that are under its care and control including Holker Street between Jamison Street and Hill Road.

4. That the Event Organiser obtain approval from the Parramatta Light Rail Stage 2 (PLR) team of TfNSW to ensure no conflict with any enabling works that may commence in the near future.

5. That the Event Organiser obtain required approvals from SOPA and install event notification signs (made of waterproof materials) on off-road cycleways at least 28 days prior to the event, so that the users of these facilities are aware of the Event.

Unanimous support.

2406 A3 AUCTIONEER LANE, PARRAMATTA – RELOCATION OF BOOM GATE AND MEDIAN ISLAND FOR CAR PARK

Recommendation from Parramatta Traffic Committee:

That Council approve the construction of concrete medians and boom gates in Auctioneer Lane at the Eat Street Carpark entrance and removal of an existing concrete blister island, as shown in Figure 2 of this report, except with the median island extended to 8.9m long.

Unanimous Support.

CONSULTATION & TIMING

6. Details of the consultation undertaken with the community, agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

7. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

8. There is no financial impact on the budget arising from approval of this report as summarised in the table below.

ITEM
2406 A1	The estimated cost of the proposed replacement of ‘No Right Turn’ restriction with an ‘All Traffic Left Turn Only’ in Lloyds Avenue at Pennant Hills Road, Carlingford is $500 (Incl GST). This work will be funded by Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line marking in 2024/25.
2406 A2	The proposed traffic management is to be implemented by the organiser of Billbergia Bennelong Bridge Run at no cost to Council. Therefore, this matter has no direct financial impact upon Council's budget.
2406 A3	This work is being funded through the Integrated Parking Project budget. The cost estimate for this component is $50,000.

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	PTC 2406 Minutes for the Parramatta Traffic Committee meeting held on 18 June 2024	4 Pages
2 ⇩	PTC 2406 Item Reports of Parramatta Traffic Committee meeting held on 18 June 2024	51 Pages
3 ⇩	PTC 2406 Attachment 3 Consultation and Timing for Parramatta Traffic Committee meeting held on 18 June 2024	3 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.2

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.2

SUBJECT Minutes of the Parramatta Traffic Committee Meeting of 7 August 2024

REFERENCE F2024/00282 - D09518584

REPORT OF Traffic and Transport Manager

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to provide Council with the minutes of the Parramatta Traffic Committee held on 7 August 2024 and seek Council approval for the recommendations of the Committee.

RECOMMENDATION

(a) That Council note the minutes of the Parramatta Traffic Committee held on 7 August 2024, provided at Attachment 1.

(b) That Council approves the recommendations of the Parramatta Traffic Committee from the meeting held on 7 August 2024, provided at Attachment 1 and in this report, noting the following financial implications for each item.

I. PTC 2408 A1 PARRAMATTA LANES 2024 – SPECIAL EVENT TRAFFIC MANAGEMENT PLAN

The Special Event Traffic Management Plan (SETMP) for Parramatta Lanes 2024 event will be funded from Council’s Major Events and Festivals budget.

II. PTC 2408 A2 WIGRAM STREET, HARRIS PARK – INSTALLATION OF A PERMANENT CYCLEWAY

The design of the Harris Park cycleway project is funded by Transport for NSW (TfNSW). The construction funding for this project will be the subject of a future application to the TfNSW Active Transport Program. It is intended to commence construction when the funding for the entire project becomes available.

III. PTC 2408 A3 HILAR AVENUE, KARINGAL AVENUE AND MURUBA AVENUE, CARLINGFORD – PROPOSED CHANGES TO PARKING AND TURN RESTRICTIONS DURING THE AFTERNOON SCHOOL PEAK PERIOD

The estimated cost of the proposed turning restriction in Hilar Avenue and Karingal Avenue, Carlingford is $1,500. This work will be funded from Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2024/25.

IV. PTC 2408 A4 FIRST AVENUE AT CHELMSFORD AVENUE, EPPING – INSTALLATION OF A PART-TIME ‘ALL TRAFFIC LEFT ONLY’ RESTRICTION

The estimated cost of the proposed part-time ‘All Traffic Left Only 8am-9:30am, 2:30pm-4pm School Days’ restriction in First Avenue at Chelmsford Avenue, Epping is $750. This work will be funded from Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2024/25.

V. PTC 2408 A5 WIGRAM STREET, HARRIS PARK – DIWALI FESTIVAL 2024

The proposed Diwali Event is not approved by the PTC, regardless there is no cost to Council.

BACKGROUND

ISSUES/OPTIONS/CONSEQUENCES

4. The most recent meeting of the Parramatta Traffic Committee was held on 7 August 2024. The meeting was attended by Councillors Paul Noack (Chairperson), Patricia Prociv, and Henry Green. The minutes of that meeting and the reports to that meeting are in Attachment 1 and Attachment 2 of this report.

5. The recommendations from the Parramatta Traffic Committee meeting are provided below.

ITEM NO

PTC 2408 A1 PARRAMATTA LANES 2024 – SPECIAL EVENT TRAFFIC MANAGEMENT PLAN

1. That the proposed Parramatta Lanes Festival scheduled to be held on 23-26 October 2024 at 16 locations in the Parramatta CBD be classified as a Class 2 Event in accordance with the Austroads Guide to Traffic Management, Part 9 – Traffic Operations (Table 6.4 – Special Event Planning Matrix) and Guide to Traffic and Transport Management for Special Events.

2. That the closure of Macquarie Street (Marsden Street and Church Street), George Street (Freemasons Arms Lane and shared path), Phillip Street (Freemasons Arms Lane and Erby Place) Street, and Erby Place (southbound only), Parramatta for the Parramatta Lanes 2024 event as detailed in the Special Event Traffic Management Plan attached to the report be approved subject to the George Street closure occurring from 1pm instead of 2pm.

3. That two traffic controllers be provided between 3pm and 6pm at the intersection of Phillip Street and Church Street to ensure that traffic does not queue across the Parramatta Light Rail tracks.

4. That the event organiser engage a TfNSW SCATS Officer over the four festival nights to manage key intersections to help clear any congestion caused due to the road closures.

5. That a debrief session be held immediately after the event on each night by the Traffic Control company and event staff to document traffic impact observations as a result of the event. The data collected from the sessions is to inform traffic management measures for any future events of a similar nature.

6. That the removal of on-street parking spaces from Macquarie Street (Marsden Street to Church Street) and George Street (Freemasons Arms Lane to Horwood Place), Parramatta from 8am on Tuesday 22 October 2024 to 12:00am on Saturday 26 October 2024 be approved subject to corflute signs being installed to advise motorists of the changes to parking restrictions at least 7 days prior to the event.

7. That Recommendations 1 to 3 are subject to adherence with the following:

a. Written approval of Special Event Traffic Management Plan (SETMP) being obtained from Council and TfNSW prior to the event.

b. Road Occupancy License (ROL) being obtained from Transport Management Centre of TfNSW prior to the event.

c. Crowd Management Plan for the event be prepared and implemented to the satisfaction of Parramatta Police Area Command.

d. Written concurrences from Parramatta Light Rail and Greater River City Light Rail being obtained and any conditions imposed by them are being adhered to.

e. Local community be notified of the traffic impact/ delays due to the event via letter box drop at least 28 days prior to the event.

f. VMS boards being installed as per the approved Special Event Traffic Management at least 7 days prior to the event to advise motorists of the road closures.

g. The attached traffic related conditions being adhered to.

h. All identified funding being available.

Unanimous support.

PTC 2408 A2 WIGRAM STREET, HARRIS PARK – INSTALLATION OF PERMANENT CYCLEWAY

1. That Council approves works as part of the conversion of the existing temporary cycleway in Wigram Street and Cambridge Street, Harris Park to a permanent cycleway as detailed below and shown in Figures 3 to 5 of the report:

a. Installation of a ‘One-Way’ (southbound) restriction and associated signage and pavement markings in Wigram Street between Allen Street and Bowden Street.

b. Construction of a raised pedestrian crossing in Wigram Street south of Allen Street.

c. Conversion of the existing marked pedestrian crossing in Allen Street at Wigram Street to a raised pedestrian crossing.

d. Construction of continuous footpath treatments in Cambridge Street at Station Street West and Tottenham Street.

e. Widening of the shared path on the north verge of Cambridge Street railway bridge subject to consent being obtained from Sydney Trains, as this bridge is their asset.

f. Widening of the shared path on the south verge of Cambridge Street between Wigram Street and the existing raised pedestrian and cyclist crossing to allow for separated pedestrian and cyclist paths and street tree planting.

2. That Recommendation 1 is subject to the following:

a. Detailed design plans being approved by Transport for NSW (TfNSW).

b. The Traffic Management Plan for the one-way (southbound) restriction being approved by the TfNSW.

c. Construction funding being available.

Unanimous support.

PTC 2408 A3 HILAR AVENUE, KARINGAL AVENUE AND MARUBA AVENUE, CARLINGFORD – PROPOSED CHANGES TO PARKING AND TURN RESTRICTIONS DURING THE AFTERNOON SCHOOL PEAK PERIOD

1. That ‘No Right Turn 2:30pm-4:00pm School Days’ and ‘No Left Turn 2:30pm-4:00pm School Days’ restrictions be installed for eastbound and westbound motorists at the following locations:

a. In Hilar Avenue at Muruba Avenue, Carlingford as shown in Figure 2 of this report

b. In Karingal Avenue at Hilar Avenue, Carlingford as shown in Figure 3 of this report

2. That an approximately 85m long ‘1/4P 2:30pm-4:00pm School Days’ restriction be installed on the south side of Hilar Avenue, Carlingford outside house Nos. 11 to 19 as shown in Figure 2 of this report.

Unanimous support.

PTC 2408 A4 FIRST AVENUE AT CHELMSFORD AVENUE, EPPING – INSTALLATION OF A PART-TIME ‘ALL TRAFFIC ONLY’ RESTRICTION

That an ’All Traffic Left Only 8am-9:30am 2:30pm-4pm School Days’ restriction be installed for southbound motorists in First Avenue at Chelmsford Avenue, Epping as shown in Figure 3 of this report subject to Traffic Management Plan being approved by Transport for NSW.

Unanimous support.

PTC 2408 A5 WIGRAM STREET, HARRIS PARK – DIWALI FESTIVAL 2024

1. That the Diwali Event is not approved due to the date being within a week of a similar event that is approved for this location and the impact of this on the local community. It is recommended that the event organiser seek to host an event at a later date, subject to the applicant submitting an application at least 3 months prior to the event.

2. That the applicant be advised of the above decision.

Unanimous support.

CONSULTATION & TIMING

6. Details of the consultation undertaken with the Community, Agencies and Councillors for each item, are included in Attachment 2 and Attachment 3.

LEGAL IMPLICATIONS FOR COUNCIL

7. There are no legal implications for Council associated with any of the items in this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

8. There are no new financial impacts on the budget arising from approval of this report as summarised in the table below.

Item	Financial Implications
2408 A1	The Special Event Traffic Management Plan (SETMP) for Parramatta Lanes 2024 event will be funded from Council’s Major Events and Festivals budget.
2408 A2	The design of the Harris Park cycleway project is funded by Transport for NSW (TfNSW). The construction funding for this project will be the subject of a future application to the TfNSW Active Transport Program. It is intended to commence construction when the funding for the entire project becomes available.
2408 A3	The estimated cost of the proposed turning restriction in Hilar Avenue and Karingal Avenue, Carlingford is $1,500. This work will be funded from Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2024/25.
2408 A4	The estimated cost of the proposed part-time ‘All Traffic Left Only 8am-9:30am, 2:30pm-4pm School Days’ restriction in First Avenue at Chelmsford Avenue, Epping is $750. This work will be funded from Transport for NSW Block Grant Funds for installation and maintenance of traffic signs and line markings in 2024/25.
2408 A5	The proposed Diwali Event is not approved by the PTC, regardless there is no cost to Council.

Richard Searle

Traffic and Transport Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	PTC 2408 Minutes	7 Pages
2 ⇩	PTC 2408 Item Reports	229 Pages
3 ⇩	PTC 2408 Attachment 3	3 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Q4 Progress Report - Delivery Program and Operational Plan 2023/24

REFERENCE F2024/00282 - D09397548

REPORT OF Corporate Strategy Manager

CSP THEME: FAIR

workshop/briefing date: Nil

PURPOSE:

To present the Quarter Four (Q4) progress report on implementing the Delivery Program 2022-26 and Operational Plan (DPOP) 2023/24, and a proposed amendment to the DPOP 2024/25 (Fees & Charges) with the addition of a new ‘Pre-Construction Coordination Fee’ for public exhibition.

RECOMMENDATION

(a) That Council receive and note the Quarter Four progress report on the DPOP 2023/24.

(b) That Council endorse for the purposes of a 28-day public exhibition, the proposed amendment to the Fees and Charges 2024/25 (part of the DPOP 2024/25) with the addition of a new Pre-Construction Coordination Fee.

BACKGROUND

1. The Local Government Act 1993 via the Integrated Planning and Reporting Guidelines 2021 requires that the General Manager (Chief Executive Officer) provide progress reports to the Council with respect to the principal activities detailed in the Delivery Program at least every six months.

2. At its meeting of 26 June 2023, Council adopted an updated Delivery Program for 2022-2026, inclusive of the Year 2 Operational Plan and Budget for 2023/24 (together known as the ‘DPOP’). The DPOP addresses Council’s efforts in achieving the six Strategic Goals of the City’s Community Strategic Plan (CSP) – Fair, Accessible, Welcoming, Green, Thriving, and Innovative.

3. The DPOP, which also includes an annual schedule of Fees & Charges, was further updated for the 2024/25 Financial Year and adopted by Council at its meeting of 24 June 2024.

DPOP PROGRESS REPORT – QUARTER FOUR 2023/24

4. The Q4 Progress Report (the Report) at Attachment 1 provides an update on progress made in the 2023/24 financial year against the Projects and Key Performance Indicators (KPIs) in the DPOP. An Exceptions Report listing only Projects ‘off track’ or ‘on hold’, and KPIs ‘not achieved’, is provided in the Report.

5. After notation by Council, the Report will be published on the Quarterly and Annual Reporting section of Council’s website.

Q4 2023/24 status summary of Projects and Key Performance Indicators (KPIs)

6. At 30 June 2024, 81% of Council’s 91 DPOP Projects were reported as either completed or progressing on track. A further 17% were reported as either progressing, off-track or on hold.

7. Reporting cited causes for off-track projects including wet weather, equipment purchases delays, dependencies on external stakeholder response and direction (e.g. State Government, legislation changes) impacting project timelines, and organisational realignment impacting project resourcing and timeframes.

Project status	#	%
Completed	34	37%
Progressing – on track	40	44%
Progressing – off track	13	14%
On hold / stopped	3	3%
Not due to start	1	1%

8. At 30 June 2024, 61% of Council’s 94 DPOP KPIs were reported as achieved or on track to achieve their targets. 24% were reported as not achieved.

9. Reporting for not achieved KPIs indicated that overall utilisation and community satisfaction results were impacted by an increase in demand for some services, the opening, closure, and relocation of key community facilities, as well resourcing impacts and ongoing process reviews. Some results also reflected wider industry trends (e.g., theatre attendance).

10. 14% of KPIs were reported as ‘data not available’ due to changes in reporting methodologies and engagement survey processes.

KPI status	#	%
Achieved / on track	57	61%
Not achieved	23	24%
Data not available	13	14%
Not due	1	1%
Total	94	100%

11. The Report for Q4 also includes annual comments which will be used to inform Council’s Annual Report 2023/24, scheduled for completion by 30 November 2024.

12. The Annual Report will outline Council’s operational performance for the 2023/24 financial year against the key strategic priorities of the CSP, Delivery Program 2022-26 and Operational Plan & Budget 2023/24.

PROPOSED AMENDMENT TO DPOP 2024/25 – FEES & CHARGES

Current state: Pre-construction coordination of developer-led infrastructure

13. A significant increase in the amount of infrastructure being delivered for Council by developers has created an opportunity to improve the customer service interface between those developers and Council staff responsible for asset delivery and maintenance.

14. At present, there are a number of detailed design considerations, inspections and approval processes that need to be followed after a development consent has been obtained or a voluntary planning agreement has been signed. These processes often run parallel to each other with no clear contact for developers.

15. Council’s business as usual approach to infrastructure delivery is not able to keep pace with the volume and complexity of infrastructure that is to be delivered.

Proposed introduction of a new Pre-construction Coordination Fee

16. A new Pre-construction Coordination fee is proposed to be levied for developers, which will support funding for a dedicated position in the City Assets and Operations directorate, with an objective to improve customer experience and community outcomes.

17. The new position would work with those delivering future Council assets to define a program of necessary approvals, inspection points, etc.

18. In addition to the improved customer experience, the creation of such an interface position would result in quicker and clearer decision making, leading to greater efficiency in staff resources and in asset delivery, as well as the potential for the delivery of a higher quality of asset for the community.

19. Details of the proposed fee are as follows:

Name	Pricing Policy Category	GST	Year 24/25
Pre-construction coordination fee			Fee (Excl GST)	GST	Fee (Incl GST)
Multi-unit dwellings and commercial	J	Y	$10,000	$1,000	$11,000
Multi-site /Precinct work – either: as above for each site or as negotiated on a bespoke precinct basis.

20. If endorsed, the proposed new fee will be placed on public exhibition for a period of 28 days prior to the results of community engagement being returned to Council for decision.

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
April – June 2024	DPOP reporting officers; Executive Approvers	All business units with reportable items in the DPOP have been consulted to compile the Report, with approvals provided by Executive Directors.	Final draft report finalised.	All directorates and business units, led by Corporate Strategy

LEGAL IMPLICATIONS FOR COUNCIL

22. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

23. There are no unbudgeted financial implications associated with this report. The City Planning and Design budget will fund the public exhibition of the proposed new fee.

Jennifer Concato

Executive Director City Planning and Design

George Bounassif

Executive Director City Assets and Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Draft Quarterly Progress Report

56 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Public Exhibition: Draft Youth Inclusion Framework

REFERENCE F2024/00282 - D09368221

REPORT OF Community Capacity Building Lead

PREVIOUS ITEMS 13.9 - Deferred from OCM 20 November 2023 - Proposed Youth Inclusion Framework - Council - 04 Dec 2023 6:30PM

CSP THEME: Welcoming

workshop/briefing date: 29 May, 15 July 2024

PURPOSE:

To obtain Council approval to place the draft Youth Inclusion Framework on public exhibition.

RECOMMENDATION

(a) That Council approve the draft Youth Inclusion Framework (Attachment 1) to be placed on public exhibition for a period of eight (8) weeks.

(b) That a targeted consultation process be undertaken to engage with the community, including young people, that includes the following targeted consultation activities:

i. Conducting a youth focus group to:

a) Review the Draft Youth Inclusion Framework

b) Develop the Vision Statement

c) Develop a “Message from Young People”

ii. Conducting a youth led design project, where a professional artist will facilitate a group of young people and develop design and artwork to feature in the Youth Inclusion Framework.

iii. Targeted distribution via email of the Public Exhibition opportunity to High Schools and Youth Services.

(c) That the Chief Executive Officer be delegated authority to make any minor editorial amendments or adjustments of a non-policy nature to this Framework.

BACKGROUND

1. Council endorsed a report on 4 December 2023, proposing the development of a Youth Inclusion Framework. The report highlighted the volume, scope and the range of opportunities available to young people in Parramatta (provided by Council and others) but recognised the need for a framework to guide greater coordination and youth engagement so that Council is able to achieve greater youth inclusion outcomes.

2. This report presents the draft Youth Inclusion Framework (at Attachment 1) for public exhibition, following a rigorous consultation and development process.

ISSUES/OPTIONS/CONSEQUENCES

3. The process of developing the Youth Inclusion Framework commenced in January 2024. Key elements of this process included:

a. Internal Scoping Sessions - with Council teams delivering youth-related activities.

b. Community Consultations - these included surveys, interviews, idea walls, an on-line forum and a face-to-face youth forum, where we engaged with 259 young people resulting in over 500 individual responses being gathered.

c. Other External Stakeholder Engagement - including a services forum, surveys and individual interviews with service providers, peak bodies, research organisations and 4 other councils.

d. Literature and Data Analysis - to develop a deep understanding of the youth population and their vulnerabilities as well as evidence-based responses to those vulnerabilities and other priorities.

e. Councillor Workshops - total of two separate Councillor Workshops held since the commencement of the process which has included:

i. Briefing on the progress of the development of the Youth Inclusion Framework including results of the stakeholder engagement process to date and next steps in the Framework development process in May 2024.

ii. Briefing on the results of the research and engagement process and consultation on the proposed content of the Framework in July 2024.

4. This is the first Youth Inclusion Framework (YIF) for the City of Parramatta Council and our first strategically framed document specifically aimed at achieving improved outcomes for the young people who live, study, work, play or visit in the City of Parramatta. It was developed with an appreciation for young people, the value they provide and the support they need to address barriers and achieve their goals.

5. The proposed purpose of the Framework is to provide the evidence-base, methods and tools to support and enhance youth inclusion outcomes in any services, programs and projects that impact young people in Parramatta. It also provides the platform for its implementation and improved service coordination in Parramatta.

6. That purpose is reflected in the document’s contents with key inclusions being:

a. The role of Council in achieving improved youth inclusion outcomes

b. Research and engagement findings.

c. A model for youth inclusion, which provides a hierarchy of recommended models that can be used together to achieve youth inclusion outcomes.

d. Implementation phasing and directions

e. Impact measurement

7. Reflecting the themes from our research and consultation results, we have identified 4 focus areas for improving youth inclusion outcomes in Parramatta:

a. Youth Empowerment: Providing opportunities for young people to have input into decisions and actions that affect them. Supporting platforms for young people to develop and showcase what they can contribute to the community.

b. Service Delivery: Youth specific or targeted services and activities. Youth services sector support and coordination. Making all Council services youth friendly and accessible.

c. Infrastructure: Ensuring young people are equitably included in engagement and design processes for all infrastructure that they might access. Understanding and responding to the needs for youth specific or targeted infrastructure.

d. Advocacy: Amplifying the voice and needs of young people, especially where Council does not have direct control.

8. The Framework will be accompanied and supported by a range of resources, actions and services:

a. A digital resource hub will be developed and continuously updated, providing detailed data and evidence used in developing the framework, key literature, guides and templates to support any stakeholder planning for youth inclusion outcomes.

b. The Community Capacity building team will develop and lead the frameworks implementation plan.

c. The Community Capacity Building team will liaise with stakeholders to develop plans for specific recommendations gathered in consultations.

d. The community Capacity Building Team will be made available to anyone in Parrmatta wanting support to implement the framework in their practice.

CONSULTATION & TIMING

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
April to May 2024	Community	As per Attachment 2	Feedback considered and incorporated into the YIF	Community Capacity Building Team
May 2023 to July 2024	Services including Youth services, internal stakeholders, peak bodies, research organisations, government departments, and other councils.	As per Attachment 2	Feedback considered and incorporated into the YIF	Community Capacity Building Team

Councillor Consultation

10. The following Councillor consultation has been undertaken in relation to this matter:

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

29 May councillor workshop

All Councillors invited

Councillors supported the continued development of the Framework.

Councillors requested more details on the types of activities available to young people (circulated after the workshop)

Councillors requested that the vision statement language be guided by young people.

Council officers have continued to develop the Framework.

Councillors were provided with detailed examples of different activities available to young people in Parramatta.

Plans have been made, as proposed in this report, for a youth panel to further develop the vision statement during the public exhibition period.

Community Capacity Building Manager

15 July councillor Workshop

All Councillors invited

Councillors supported the continued development of the Framework.

Request for a breakdown of the ages of young people engaged.

Request for details on schools invited to participate.

Can the introduction from young people have statements representing different age groups?

Council officers have continued to develop the Framework.

Provided via Councillor portal.

Will be developed during the Public Exhibition

Community Capacity Building Manager

LEGAL IMPLICATIONS FOR COUNCIL

11. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

12. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget.

David Moutou

Group Manager Social and Community Services

John Angilley

Executive Director Finance & Information

Jon Greig

Executive Director Community and Culture

Gail Connolly

Chief Executive Officer

Attachments:

1	Attachment 2 - Youth Inclusion Framework Consultation Summary (separately enclosed)	5 Pages
2 ⇩	Youth Inclusion Framework 2025-2028	62 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.7

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.7

SUBJECT Preparation of the Comprehensive Heritage Review (Scope)

REFERENCE F2024/00282 - D09392137

REPORT OF Project Officer Land Use

CSP THEME: Innovative

workshop/briefing date: 15 November 2023 and 19 February 2024

PURPOSE:

To seek Council’s endorsement of the scope of a comprehensive heritage review for the City of Parramatta Local Government Area (LGA).

RECOMMENDATION

That Council approves the scope for the Comprehensive Heritage Review of the City of Parramatta Local Government Area, as detailed at Table 1 of this report.

BACKGROUND

1. Council on 23 October 2023 resolved as follows:

(a) That the Chief Executive Officer prepare a scope that includes an estimated cost and timeline for the preparation of a comprehensive heritage review for the Parramatta local government area. The comprehensive heritage review should include, but not be limited to a review of heritage listings and heritage related controls including those that apply to Heritage Conservation Areas.

(b) That this scope be presented to Councillors before 31 March 2024 to inform the 2024/2025 DPOP and budget processes.

2. In accordance with the above Council resolution, a draft scope for a comprehensive heritage review was presented to Councillors at a workshop on 19 February 2024, in accordance with part (b) of the resolution, and feedback from that workshop was incorporated into the FY2024/25 budget process.

3. A foundation comprehensive heritage review undertaken for the (former) Parramatta LGA by Meredith Walker and Associates (including Terry Kass and Dr Carol Liston) in 1993 (now 31 years ago) has provided the framework for heritage planning in the City of Parramatta LGA (‘the City’) over many years.

4. This initial review identified and analysed the heritage of the City (focused on European heritage) and made recommendations for conservation and management. In addition, the review included a historical overview of development divided into themes.

5. In August 2014 (10 years ago), Mary Dallas Consulting Archaeologists completed the Parramatta Aboriginal Cultural Heritage Study Review of Aboriginal heritage management procedures and the information and mapping on which these are based. Council at its meeting of 14 November 2016 resolved to exhibit proposed amendments to the Parramatta DCP 2011 in relation to Aboriginal heritage management along with the Parramatta Aboriginal Cultural Heritage Study Review. Following the exhibition and consultation process with First Nations groups, these amendments to the Parramatta DCP 2011 were adopted by Council on 24 September 2018.

6. Council's last extensive heritage review was reported 13 years ago in 2011. That review focused on validating existing listings, updating heritage inventories, adding and removing a small number of items, and consideration of a new heritage conservation area in North Parramatta. It should be noted that this review was more limited in scope than the foundation comprehensive heritage review undertaken in 1993, and also the review that is currently being proposed to Council through this report.

7. Between 2006 and 2023, there have been a number of heritage studies undertaken by Council for specific areas and subjects of the City of Parramatta LGA, as detailed at Attachment 1.

8. A draft Integrated Heritage Strategy (IHS) was prepared in 2019 by consultants, GML Heritage, but was not endorsed by Council at that time. Council’s Local Strategic Planning Statement (2020) already includes ‘Action A52’ to complete the draft IHS for community consultation. It is envisaged that the draft IHS could be finalised in the first year of the comprehensive heritage review. The purpose of the IHS will be to set out the vision for Council’s heritage, Council’s heritage management responsibilities, statutory and planning context, historic and contemporary context, guiding principles, opportunities, and a prioritised action plan for heritage matters.

REVIEW METHODOLOGY

9. A detailed Project Delivery Plan will be finalised once this has been endorsed by Council to help guide and manage the project but the Key Element of this plan is the workplan included in Table 1 of this report.

10. In order to prepare the workplan and cost estimates the following has been pursued:-

(a) Extensive consultation has been undertaken with relevant staff in Council’s City Planning and Design and Community and Cultural Services Directorates. Consultation has also been undertaken with external agencies, including Heritage NSW, National Trust (NSW), Museums of History NSW, Greater Sydney Parklands, and Sydney Olympic Park Authority (SOPA) to determine the workplan.

(b) Consultation has been undertaken with Council officers from a number of other Sydney councils, such as Hornsby Shire, Inner West and Ryde Councils, and heritage professionals through an online heritage forum group. Information has been obtained on costings of comparable heritage studies and challenges and lessons learnt from undertaking similar reviews.

(c) A review has been undertaken of best practice guides nationally on how to undertake comprehensive heritage reviews. This includes the guide prepared by the NSW Office of Environment and Heritage titled, ‘Community-Based Heritage Studies: a Guide’ (2013). These guides emphasise the importance of appropriate definition of project scope, community engagement, and preparation of a thematic history study.

WORK PROGRAM – SCOPE, ESTIMATED COSTS AND TIMING FOR THE REVIEW

11. The proposed scope of the comprehensive heritage review, including tasks, estimated costs and timing, is detailed in the Work Program at Table 1 below. The review is proposed to be undertaken over six years and will cost an estimated $870,000. Estimated costs in Table 1 have generally been informed by discussions with other local councils on comparable heritage studies which have been undertaken in recent times.

Table 1: Work Program – Tasks, Estimated Costs and Timeline for the Review

Year 1 (2024/25) – Establish Heritage Strategy and undertake Heritage Conservation Areas (HCAs) Review (Timeframe 1 year)

Main Tasks	Estimated Cost	Target Year(s)
Integrated Heritage Strategy (update and finalise)	$10,000	2024/25
Heritage Conservation Areas (HCAs) Review	$140,000	2024/25
Preliminary community engagement – Phase 1	Within existing budget	2024/25
Year 1 Subtotal	$150,000

Years 2-4 (2025/26, 2026/27, 2027/28) – Thematic History Study and Listings Review (Timeframe 3 years)

Main Tasks	Estimated Cost	Target Year(s)
Thematic History Study (including indigenous and non-indigenous history)	$100,000	2025/26
Heritage Items Review: (1) Review existing items: · Part A (South) – Parramatta, Dundas & Rosehill Wards · Part B (North) – North Rocks and Epping Wards (2) Investigate new items and prepare inventory sheets (whole LGA) (3) Engagement Phase 2 – Study Outcomes (heritage items and conservation areas reviews)	$100,000 $100,000 $100,000 $12,500	2025/26 – 2026/27
Heritage Inventory Sheets Review and Update (for the former The Hills and Holroyd LGAs only)	$65,000	2026/27
Amend Planning Controls: (1) Process Draft LEP and DCP changes (including new listings, changes to existing listings, conservation area changes, draft planning controls) (2) Listings Review – Engagement Phase 3 (during public exhibition of LEP/DCP changes)	Within existing budget $12,500	2026/2027 – 2027/28 2027/28
Years 2-4 Subtotal	$490,000

Year 5 (2028/29) – Aboriginal Heritage Study and Archaeological Study (Timeframe 1 year)

Main Tasks	Estimated Cost	Target Year(s)
Aboriginal Heritage Study	$110,000	2028/29
Aboriginal Heritage - Engagement	$20,000	2028/29
Archaeological Study	$100,000	2028/29
Year 5 Subtotal	$230,000

Year 6 (2029/30) – Implementation of Aboriginal Heritage Study and Archaeological Study (Timeframe 1 year)

Main Tasks	Estimated Cost	Target Year(s)
Process Draft LEP and DCP changes arising from Aboriginal Heritage Study and Archaeological Study	Within existing budget	2029/30
Year 6 Subtotal	Within existing budget

Total Overall Estimated Project Cost

Main Task	Estimated Cost	Target Year(s)
Comprehensive Heritage Review	$870,000	2024/30
TOTAL	$870,000

NSW GOVERNMENT’S HOUSING REFORMS AND POTENTIAL IMPACTS ON HERITAGE CONSERVATION AREAS

12. As part of the NSW Government’s housing reforms, State Environmental Planning Policy (Housing) Amendment (Dual Occupancy and Semi-Detached Dwellings) 2024 (SEPP) came into effect on 1 July 2024. Dual occupancies are now permitted within all Heritage Conservation Areas (HCAs), but not on properties that are individually listed heritage items.

13. Consequently, it is considered necessary to prioritise the HCAs Review given the newly created permissibility of dual occupancies under the SEPP. The HCAs Review will consider HCA boundaries and investigate appropriate controls for HCAs that would sensitively accommodate dual occupancies without compromising heritage values. The HCAs Review has therefore been moved to Year 1 (2024/25) of the comprehensive heritage review, and the Thematic History Study has been moved to Year 2 (2025/26) to make way for the HCAs Review. These changes have been reflected in the Work Program at Table 1 accordingly.

14. A further phase of the NSW Government’s housing reforms may result in other forms of low and mid-rise housing (townhouses, villas and apartments and the like) being permitted in Council’s HCAs, where currently they are prohibited. Any announcements about these further reforms will also be considered when the analysis of the HCAs is undertaken.

DELIVERY PROGRAM AND OPERATIONAL PLAN (DPOP)

15. The “Heritage Review” has already been included as a Key Project in Council’s endorsed Delivery Program 2022-26 and Operational Plan & Budget 2024/25 (DPOP) (refer to Part 4, Section 4.5, ‘City Strategic Planning’). The project description in DPOP is to, “Undertake year one of the five year heritage review program”, with a target date of 30 June 2025. Further, an amount of $150,000 has also been allocated to “heritage studies” in Council’s endorsed FY2024/25 Budget.

16. It is noted that the Work Program for the comprehensive heritage review, as articulated in Table 1, is a six-year program. However, of this, only the first five years of the program would have budget implications, with the final year involving implementation of associated LEP and DCP changes, which could be undertaken in-house using existing staff resources.

17. A Council resolution is now required to endorse the work program for the comprehensive heritage review, so that Council officers can action this key project accordingly, as per the endorsed DPOP.

CONSULTATION & TIMING

Stakeholder Consultation

18. Table 2 below details the stakeholder consultation that has been undertaken in relation to preparing the scope for the comprehensive heritage review.

Table 2 – Stakeholder consultation undertaken to inform the scope of the review

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
7 November 2023	Heritage Advisory Committee	· Strong support for review. · Provide for listings of First Nations cultural heritage sites. · Seek State and Federal government funding for review. · Need to increase heritage funding and resources and improve heritage management within Council.	· Support noted. · Issue of listing First Nations sites included in scope of review. · Enquiries have been made as to the availability of State and Federal government funding. · The Integrated Heritage Strategy will address heritage funding, resourcing and management.	A/Group Manager City Strategic Planning
8 February 2024	Heritage Advisory Committee	· Request for consultation with Museums of History NSW and Greater Sydney Parklands.	· Consultation undertaken with these agencies.	A/Group Manager City Strategic Planning
26 March 2024	Heritage Advisory Committee	· Generally supportive of the draft project scope but queried whether the six-year timeframe could be shortened.	· Shortening timeframe would require increased budget allocation for staff resources, beyond that proposed.	A/Group Manager City Strategic Planning
13 February 2024	First Nations Advisory Committee	· Supportive of an Aboriginal Heritage Study and Comprehensive Heritage Review. · Need to consult with traditional owners first before other stakeholders.	· Support for review noted. · Need to consult with traditional owners included in scope of review.	A/Group Manager City Strategic Planning
20 December 2023	Heritage NSW	· Aboriginal heritage, archaeology, natural environments, open spaces, and Parramatta’s migrant communities are all important matters to be considered in the review. · Council should consider applying for NSW Heritage Grants funding when available.	· Matters identified are included in scope of review. · Council officers will continue to monitor when grant applications may open.	A/Group Manager City Strategic Planning
10 January 2024	National Trust (NSW)	· Should focus on Aboriginal heritage study, tighter heritage controls and HCAs. · Landscape values and need for better connectivity to key heritage sites also important.	· Matters included in scope and/or noted.	A/Group Manager City Strategic Planning
13 March 2024	Sydney Olympic Park Authority (SOPA)	· The SOPA area should be excluded from review, as SOPA has recently completed its own heritage review and the SOPA area is outside of Council’s planning jurisdiction. · However, Council’s thematic history study could reference themes from the SOPA area.	· Matters reflected in scope of review.	A/Group Manager City Strategic Planning
19 March 2024	Museums of History NSW	· Difficult to navigate heritage information on Council’s website. · Important issues include: Aboriginal history; integration with European history; migrant communities; and adaptive reuse of heritage buildings. · Concern at development impacts on Elizabeth Farm.	· Council’s website being separately dealt with in the Heritage Communication Strategy. · Other matters raised generally included in scope and/or noted.	A/Group Manager City Strategic Planning
14 May 2024	Greater Sydney Parklands	· Heritage inventory for Parramatta Park needs to be updated to reflect heritage values.	· Information noted.	A/Group Manager City Strategic Planning

Councillor Consultation

19. Table 3 below details the Councillor consultation that has been undertaken in relation to this matter.

Table 3 – Councillor consultation undertaken to inform the scope of the review

Date

Councillor

Councillor Comment

Council Officer Response

Responsibility

15 November 2023

Councillor workshop

· Legislative amendments needed to ensure adequate maintenance of local heritage items.

· Need to learn from Willow Grove.

· Should identify local heritage items that could be advocated for State heritage listing.

· Issues raised incorporated in submission on proposed Draft NSW Heritage Strategy.

· Project scope includes items to be advocated for State heritage listing.

A/Group Manager City Strategic Planning

19 February 2024

Councillor workshop

· Council officers to include $150,000 in draft 2024/25 budget for “Heritage Studies”.

· Heritage Advisory Committee feedback to be sought on the ‘best practice review scenario’ for the review.

· A report on the Review be submitted to Council mid-year, once there is certainty on around the NSW Government’s proposed housing reforms.

· Funds included in budget, feedback sought from Heritage Advisory Committee and this report submitted in line with Councillor direction.

A/Group Manager City Strategic Planning

Timing

20. The review is anticipated to take six years to complete, commencing in 2024/25 (Year 1) and ending in 2029/30 (Year 6). For more information regarding the timing of certain elements of the review, refer to the work program at Table 1. It should be noted that expediting the review to occur in a shorter timeframe would require additional funding for more staff resources to undertake the review.

LEGAL IMPLICATIONS FOR COUNCIL

21. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

22. Table 1 of this report shows the proposed work program for undertaking the review over a period of six years from 2024/25 (Year 1) to 2029/30 (Year 6). Table 1 also indicates that there will only be expenditure on undertaking the various tasks of the review in the first five years, commencing in 2024/25 (Year 1) through to 2028/29 (Year 5). Table 1 also indicates that the estimated total cost of the review over these five years is $870,000.

23. Table 4 below provides a break-down of the budget required for the project year-by-year. Council’s approved budget for FY2024/25 already includes an amount of $150,000 for “heritage studies”. This budgeted amount will cover the costs for Year 1 (2024/25) of the review and therefore there are no further immediate impacts on the budget at this time. This report is not seeking approval for budget beyond 2024/25. For future years, Council will need to allocate budget accordingly to ensure the continuation of the review. Decisions regarding ongoing funding for the review post 2024/25 will be subject to future separate decisions of Council in preparing future budgets.

Table 4 – Detailed estimated project expenditure year-by-year

	FY 24/25	FY 25/26	FY 26/27	FY 27/28	FY 28/29
Operating Result
External Costs	$150,000	$412,500	$65,000	$12,500	$230,000
Internal Costs
Depreciation
Other
Total Operating Result	$150,000 budgeted	$412,500 unbudgeted	$65,000 unbudgeted	$12,500 unbudgeted	$230,000 unbudgeted

Funding Source	General Revenue	General Revenue	General Revenue	General Revenue	General Revenue

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil	Nil
Funding Source	N/A	N/A	N/A	N/A	N/A

24. It is noted that the most significant year for project expenditure will be in FY2025/26 (Year 2) at an estimated $412,500 (representing 47% of the overall estimated project cost). It is anticipated that the project will be funded through general revenue, although there may be opportunities throughout the life of the project for Council to apply for funding through the NSW Heritage Grants Program administered by Heritage NSW.

25. Having a supporting Council resolution to undertake the comprehensive heritage review will greatly assist Council officers when preparing future grant applications.

Robert Cologna

Group Manager City Strategic Planning

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Summary of area and special subject heritage reviews for City of Parramatta LGA

2 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.8

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Approval of Deed of Variation to a Planning Agreement (Land at 20-22 Macquarie Street and 197-207 Church Street/89 Marsden Street, Parramatta)

REFERENCE F2024/00282 - D09432561

REPORT OF Senior Project Officer

CSP THEME: Fair

workshop/briefing date: 02 April 2024

PURPOSE:

To seek Council approval of the two deeds of variation to planning agreements.

RECOMMENDATION

(a) That Council approve the two deeds of variation for land at 197-207 Church Street/89 Marsden Street and at 20-22 Macquarie Street, Parramatta as provided at Attachments 1 and 2.

(b) That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation of the deeds of variation.

BACKGROUND

1. A Planning Agreement was entered into on 23 March and 15 June 2021 respectively; Council executed planning agreements with Praxis Capital Pty Ltd and M20 Pty Ltd relating to land at 20-22 Macquarie Street, Parramatta; and with Holdmark Properties Pty Ltd relating to land at 197-207 Church Street and 89 Marsden Street, Parramatta

2. Both planning agreements required a 2-metre-wide easement for public access along the boundary of the land adjacent to the Marsden Street frontages. Covenants prohibiting structures in this location were also required. The purpose of these public access easements was to enable a future bicycle path along the eastern side of Marsden Street, which was required at the time in accordance with a Development Control Plan (DCP) control.

3. At its meeting on 26 July 2021, the Council considered the outcomes of the public exhibition of the revised Parramatta CBD Integrated Transport Plan (ITP). The ITP included concept design plans for the Marsden Street Cycleway, which relocated the cycleway to the western side of Marsden Street (opposite the sites subject to above Planning Agreements). At that meeting, the Council resolved to endorse the revised ITP and forward it to the State Government to support the finalisation of the Parramatta CBD Planning Proposal.

4. At the same meeting, the Council also resolved to approve a further investigation into several amendments to the Land Reservation Acquisition (LRA) maps, including the removal of the LRA along Marsden Street between George Street and Campbell Street, which adjoins the subject sites.

5. Parramatta Local Environmental Plan 2023 (PLEP 2023) (including the Parramatta CBD Planning Proposal amendments that came into effect in October 2022) have removed the LRA from the eastern side of Marsden Street.

6. The variations relate to the removal of the 2-metre-wide easement for public access along the boundary of the lands adjacent to their Marsden Street frontages. While the Council no longer requires the public access areas and easements adjacent to the Marsden Street frontages of each site, the obligation remains under each planning agreement.

7. Legal advice received indicated that the removal of the obligation can only be achieved via an amendment to the planning agreements to delete the obligation.

8. Council’s in principle endorsement was sought to delete the relevant components of each planning agreement that relate to the public access and easement obligations, including:

· Clause 6.2 (Public Access & Easements)

· Schedule 1 (Public Access & Easement Terms);

· Annexure A (Setback Area), and

· any other associated changes such as Definitions and Schedule 2 Summary of Obligations, and the like.

9. Section 208 of the Environmental Planning and Assessment Regulation 2021 requires that where a planning authority proposes to enter into, amend or revoke a planning agreement in connection with a development application or a change to a local environmental plan, notice of the planning authority’s proposal must be given. It was therefore recommended that the draft deed of variations to amend the planning agreements be publicly exhibited for 28 days before reporting back to the Council.

10. At its meeting on 8th April 2024, the Council resolved to publicly exhibit the two draft deeds of variations. Following the exhibition, the matter is now being reported to Council seeking endorsement to adopt the deeds of variations to the planning agreements (see Attachment 1 and Attachment 2), which will then be required to be registered on the land title of the relevant property once executed by Council and the Developer.

11. The proposed amendments to the Planning Agreements do not affect the public value attributed by the planning agreements as there is no longer a need for this land or access. Had Council still had LRAs in place on the eastern side of Marsden Street, any public access or land acquisition cost would have created a financial liability for Council. However, as this has now been removed, the requirement has been voided. Furthermore, at the time of negotiating the Planning Agreements, the easements would have been given a negligible value as the FSR entitlement for the entire site would not have been reduced as a result of the easement for access.

PUBLIC EXHIBITION

12. The two draft Deeds of Variation were publicly exhibited between 13 May and 11 June 2024 – a total of 30 days. This is consistent with Council’s Engagement Strategy.

13. Public exhibition for the draft amendment included the following:

a. Mail-out to individual landowners within the block (25 letters sent);

b. Electronic exhibition via the Participate Parramatta Portal;

c. Hard copy documents provided at the Parramatta Central Library and Council’s customer service counter;

d. Newspaper Ad in Parramatta News;

e. Social media post on Participate Parramatta Facebook page; and

f. Digital Screens in libraries

14. The public exhibition material comprised:

a. Council report 08 April 2024;

b. Minutes from Council meeting 08 April 2024;

c. Draft deed of variation 20-22 Macquarie St, Parramatta;

d. Draft deed of variation 197-207 Church St/89 Marsden St, Parramatta;

e. Planning Agreement 20-22 Macquarie Street, Parramatta; and

f. Planning Agreement 197-207 Church St/89 Marsden St, Parramatta

15. There were 277 views of the Participate page and 193 documents accessed during the exhibition.

16. No submissions were received during the exhibition period.

CONSULTATION & TIMING

Stakeholder Consultation

17. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
3 May 2024	VPA Parties of each agreement were advised of the public exhibition	VPA parties raise no objection to the amendment	Council officers have worked with each VPA Party to agree on a Deed of Variation to the Planning Agreement before public exhibition occurred.	Group Manager Infrastructure Planning & Design
13 May and 11 June 2024	Public exhibition	No responses were received	No responses were received	Group Manager Infrastructure Planning and Design

Councillor Consultation

18. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
02 April 2024	All Councillors invited	NIL	NIL	Group Manager Infrastructure Planning & Design

LEGAL IMPLICATIONS FOR COUNCIL

19. As a Planning Agreement is a legal document, any variation to an agreement must be formally made through a deed of variation prepared and reviewed by both the Council’s and other party’s solicitors. This has been completed.

20. The deeds of variation will be formally executed following the Council’s approval of the report and registered on the land title of the relevant property. A copy of the deed of variation will subsequently be published on the NSW Planning Portal.

FINANCIAL IMPLICATIONS FOR COUNCIL

21. There are no financial implications for Council.

Priya Uppal

Team Leader Infrastructure Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	eed of Variation of Planning Agreement - 197-207 Church Street & 89 Marsden Street Parramatta
2 ⇩	Deed of Variation of Planning Agreement - 20-22 Macquarie St Parramatta
3 ⇩	Annexure A - PARRAMATTA, 197-207 Church Street & 89 Marsden Street - Marked Up Planning Agreement	30 Pages
4 ⇩	Annexure A- PARRAMATTA, 20-22 Macquarie Street - Marked Up Planning Agreement	29 Pages

Council 26 August 2024 Item 13.9

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.9

SUBJECT Approval of Deed of Variation to a Planning Agreement (Land at 264-268 Pennant Hills Road, AKA 3A Homelands Avenue, Carlingford)

REFERENCE F2024/00282 - D09431841

REPORT OF Senior Project Officer

CSP THEME: FAIR

workshop/briefing date: 15 April 2024

PURPOSE:

To seek Council approval of a deed of variation to a Planning Agreement relating to land at 264-268 Pennant Hills Road, Carlingford (now known as 3A Homelands Avenue, Carlingford).

RECOMMENDATION

(a) That Council approves the deed of variation for land at 264-268 Pennant Hills Road (now known as 3A Homelands Avenue), Carlingford.

(b) That Council authorise the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the finalisation process.

BACKGROUND

1. At its meeting on 22 April 2024, Council resolved to exhibit the draft deed of variation with Baptistcare NSW and ACT relating to land at 264-268 Pennant Hills Road, Carlingford (now known as 3A Homelands Avenue, Carlingford).

2. It was proposed to amend the Planning Agreement via a deed of variation to enable the following changes:

(a) to modify Schedule 1 to change the timing of dedication of proposed Lot 6 and the completion of the public domain works within proposed Lot 6. The works will be required to be finalised within 18 months of the issue of the first occupation certificate for development on Site B, noting that a further 6 months can be authorised at the Council’s discretion if required.

(b) to modify clause 12.2 Transfer of Land to enable the transfer of the Planning Agreement obligation for proposed Lots 1 and 4 (being the ongoing obligation to use the land as affordable housing until 2045) to the new subsidiary of Baptistcare.

Figure 1: Proposed Plan of Subdivision approved by SC/54/2023

Figure 2: Aerial Image showing recent completion of works

3. In relation to Item (a), the current timing for this deliverable was in conjunction with the broader works along Martins Lane as a whole. This was required to be finalised within 18 months of the occupation certificate for the last building on Site A, which occurred in May 2023. Most of this work has already been completed, and the timing has not been breached, as it has only been 12 months since an Occupation Certificate was issued for Site A.

4. However, given that Site B is yet to be constructed it is likely that any public domain works delivered within proposed Lot 6 (which currently forms part of Site B) will be damaged during the construction process on Site B.

5. Furthermore, the pedestrian safety in this area would likely be impacted during construction works on Site B. Therefore, it is proposed that the timing be delayed enabling the delivery to align with the completion of the first buildings on Site B.

6. This request to change the timing was sought by the Developer and agreed in-principle by Council staff. The exact timing of construction works on Site B is not yet known, as the SSD application is still under assessment. However, Baptistcare has advised that construction is forecasted to commence in 2026 and be complete by 2029.

7. In relation to Item (b) above, the reason to vary Clause 12.2 is to enable the transfer of the Planning Agreement obligation to the proposed Lots 1 and 4 to the new subsidiary of Baptistcare without requiring the existing Planning Agreement to be novated (in part) to the new subsidiary. As a result, the Planning Agreement will continue to remain on the title of proposed Lot 1 until 2045 and on proposed Lot 4 until it is transferred to TfNSW for road widening purposes. The change is administrative in nature and has no impact on the deliverables that have already been achieved.

PUBLIC EXHIBITION

8. The draft deed of variation was publicly exhibited between 1 May and 29 May 2024 – a total of 29 days. This is consistent with the Council’s Engagement Strategy.

9. Public exhibition included the following:

a. Mail-out to individual landowners within a 200-metre radius from 264-268 Pennant Hills Road – now known as 3A Homelands Avenue (462 letters sent);

b. Electronic exhibition via the Participate Parramatta Portal;

c. Hard copy documents were provided at the Parramatta Central Library, Carlingford Library and Council’s Customer Service Counter;

d. Social media post via Participate Parramatta Facebook page, and

e. Digital Screens in libraries.

10. The public exhibition material comprised:

a. Council report 22 April 2024;

b. Minutes from Council Meeting 22 April 2024;

c. Draft Deed of Variation of Planning Agreement, and

d. Explanatory note -regarding draft amendment to Voluntary Planning Agreement

11. A total of two submissions were received during the exhibition period, both submitted by the same community member via the online form. Both submissions expressed support for the amendment without further explanation. No changes to the draft deed of variation are recommended.

CONSULTATION & TIMING

Stakeholder Consultation

12. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Feb-April 2024	Landowner/ Developer (Baptistcare NSW & ACT)	Baptistcare have worked with Council’s officers prior to public exhibition to prepare the draft Deed of Variation.	The draft Deed of Variation is agreed by the landowner and Council officers.	Group Manager Infrastructure Planning and Design
1 May and 29 May 2024	Public Exhibition	Two responses received (by the same community member) supporting the amendment.	Responses are detailed in paragraph 11.	Group Manager Infrastructure Planning and Design

Councillor Consultation

13. The following Councillor consultation has been undertaken in relation to this report:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
15 April 2024	All Councillors were invited	Councillor Pandey asked about the provision of a road during a previous development application.	The question was responded to via email to all Councillors on 22 April 2024	Executive Director City Planning and Design

LEGAL IMPLICATIONS FOR COUNCIL

14. As the Planning Agreement is a legal document, any variation to the agreement must be formally made through a deed of variation prepared and reviewed by both the Council’s and other party’s solicitors. This has been completed. The deed of variation will be formally executed following the Council’s approval of the report and registered on the land title of the relevant property. A copy of the deed of variation will subsequently be published on the NSW Planning Portal.

FINANCIAL IMPLICATIONS FOR COUNCIL

15. The costs associated with legal drafting, public exhibition and future land title registration are being borne by the landowner in accordance with the relevant clauses of the Planning Agreement.

16. If Council resolves to approve this report in accordance with the recommendation, there are no unbudgeted financial implications for Council’s budget.

Adam Fowler

Team Leader Infrastructure Design

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Engagement Outcomes Report
2 ⇩	Deed of Variation of Planning Agreement	15 Pages
3 ⇩	Explanatory Note - regarding draft amendment to Voluntary Planning Agreement	4 Pages

REFERENCE MATERIAL

Council 26 August 2024 Item 13.10

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.10

SUBJECT Proposed Adjustment to Harris Park Suburb Boundary - Outcome of Community Consultation

REFERENCE F2024/00282 - D09474970

REPORT OF Place Manager - Coordinator

CSP THEME: Thriving

workshop/briefing date: Nil

PURPOSE:

To present Council with the community consultation results on the proposed suburb boundary adjustment for Harris Park.

RECOMMENDATION

(a) That Council notes the advice from the Geographical Names Board that the operational amendment to correct the bisection of cadastral Lot SP99768 at 23 Hassall Street, Parramatta has been completed.

(b) That Council receive and note the community feedback on the proposed suburb boundary adjustment for Harris Park.

BACKGROUND

1. At the ordinary Council meeting on 6 November 2023, Council reviewed several options for a locality (suburb) boundary adjustment to Harris Park.

2. Council resolved:

(a) That Council notes the options contained in this report for a locality (suburb) boundary amendment to Harris Park.

(b) That Council corrects the existing boundary error and submits an ‘operational’ application to the NSW Geographical Names Board (GNB) to amend the bisection of cadastral Lot SP99768 at 23 Hassall Street, Parramatta to comply with GNB guidelines.

(c) That Council progress by community consultation with owners and residents of the properties directly impacted by the proposed change/adjustment to Harris Park, re-aligning the northern boundary of Harris Park along the major road centrelines of Parkes Street and Hassall Street (between Station Street East and Alfred Street with the exception of Hambledon Cottage Reserve) as this would create a boundary that is clear and easily distinguishable, consistent with Clause a. of Section 6.8.4 and Clause b. of Section 6.8.5 of the APUM.

3. On 14 August 2024, Council received notification from the GNB that the operational amendment to the bisection of cadastral Lot SP99768 at 23 Hassall Street, Parramatta (part b of Council’s resolution) was complete.

4. Under the scenario in part (c) of the resolution, properties which fall on the northern side of Parkes Street (shown in yellow below) would become located in Parramatta while properties which fall on the southern side of Hassall Street (shown in blue) would become located in Harris Park (with the exception of Hambledon Cottage Reserve).

5. The proposal retained the existing boundary behind the heritage-listed Hambledon Cottage Museum and Hambledon Cottage Reserve. This would see Hambledon Cottage remain in the suburb of Parramatta.

Proposed Suburb Boundary Option

6. This proposed boundary adjustment would impact 163 properties in total with approximately 259 owners and/or residents impacted.

7. Of these, 154 property records currently located in Harris Park would inherit a Parramatta address. These properties are located on the northern side of Parkes Street, between Station Street East and Harris Street.

8. Council officers estimate that approximately 647 residences yet to be developed (i.e. under construction or pending development assessment) would also be impacted by the requested change. Nine (9) property records currently located in Parramatta would inherit a Harris Park address. These properties are located on the southern side of Hassall Street, between Gregory Place and Alfred Street shown in blue on the above map.

9. This boundary adjustment option would also reduce the Harris Park suburb size from 65 hectares to 63.211 hectares and reduce the total number of land parcels from 638 parcels to 634 parcels.

10. In accordance with this resolution, Council officers undertook a community consultation campaign with the property owners and residents directly impacted by the proposed boundary adjustment between 27 November 2023 and 22 December 2023, with an extended consultation window to ensure ample opportunity for responses to be received.

11. As the Council resolution specified only directly impacted property owners and residents would be consulted as part of this process, the main methods of notification were direct mail and letterbox drops.

12. Directly impacted property owners and residents received a letter notifying them of the opportunity to provide feedback through Council’s engagement portal Participate Parramatta, where they were invited to make a submission using an online form.

13. Directly impacted property owners and residents were also able to make submissions verbally, via email or post. Where practicable, Council staff also delivered postcards via letter box drop to impacted residences.

ISSUES/OPTIONS/CONSEQUENCES

14. Approximately 259 owners/residents were notified of the proposed boundary change and the opportunity to provide feedback. Of these, 11 lived in and/or owned properties currently classified as Parramatta (and would inherit a Harris Park address under the proposed boundary change) while the remaining 248 lived in and/or owned properties currently classified as Harris Park (and would inherit a Parramatta address under the proposed boundary change).

15. The consultation campaign resulted in a total of 26 valid submissions (21 via the online submission form and 5 via email submission). The majority of submissions (19 out of 26) were in favour of the proposed boundary adjustment, while 2 were partially in favour of the proposal and 5 objected to the proposal.

16. All the respondents who voted in favour of the proposal currently live in or own properties in Harris Park (and would inherit a Parramatta address under the proposal).

17. All the respondents who voted against the proposal currently live in or own properties in Parramatta (and would inherit a Harris Park address under the proposal).

18. Of the 5 email submissions, 3 supported the proposed boundary adjustment. These were submitted by the owners (or representatives of the owners) of properties currently located in Harris Park (and would inherit a Parramatta address under the proposal).

19. The remaining 2 email submissions supported the reclassification of Harris Park properties into Parramatta but objected to the reclassification of Parramatta properties into Harris Park. Both submissions were submitted by the owners of properties currently located in Parramatta (and would inherit a Harris Park address under the proposal).

Geographical Names Board Guidelines

20. The current Harris Park locality is 65 hectares in size and comprises of 2,378 property address records across 638 land parcels. The locality size of Harris Park is already significantly less than the GNB’s minimum locality size of 100 hectares for urban areas.

21. The GNB provides guidelines for the circumstances in which an amendment to an existing suburb boundary should be considered under Process AP3: Address Locality Boundaries in Chapter 8 of the NSW Address Policy and User Manual 2021 (APUM). ‘Considerations for Amending an Existing Address Locality’ of the APUM states that:

“The need to amend an address locality boundary will arise when there are difficulties with the efficient delivery of services to an area, problems assigning addresses or further land development and construction of new roads.

The following criteria are relevant to any proposal to amend an existing address locality:

· The spread of urban development has resulted in an area becoming too large for one address locality.

· A major new road, particularly a controlled access road, has divided a community, providing an opportunity to rename part to a new address locality.

· The address locality name is duplicated in New South Wales in one or more local government areas.”

22. Section 6.8 ‘Principles of Address Locality Naming and Boundaries’ of the APUM states that:

“Submissions seeking changes to address locality boundaries for reasons of perceived status or financial benefit will not be supported.”

23. Should the proposal progress to the GNB, it will undertake an assessment as to whether the request for a boundary change is for the financial benefit to an owner(s).

24. Fundamentally, changing suburb boundaries is based on addressing objectives, namely, provision of an unambiguous address to facilitate the delivery of services, in particular, the provision of emergency services.

Next Steps

25. To progress any proposed suburb boundary amendment, Council will need to resolve to refer the amended boundary to the GNB for assessment and further public consultation.

26. The following workflow will be utilised by the GNB:

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CONSULTATION & TIMING

Stakeholder Consultation

27. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

27/11/2023 – 22/12/2023

Directly impacted residents and property owners

Refer to Engagement Evaluation and Key Findings Report

Reviewed and feedback summarised in Engagement Evaluation and Key Findings Report

Senior Project Officer, Infrastructure Grants & Major Projects

Community Engagement Officer, City Engagement and Experience

Councillor Consultation

28. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
6/11/2023	All Councillors in attendance at ordinary Council Meeting	Council resolution to progress proposed boundary adjustment by community consultation with directly impacted property owners and residents	Undertake community consultation for proposed boundary adjustment	Senior Project Officer, Infrastructure Grants & Major Projects
22/11/2023	All Councillors via Councillor Briefing Note	None	Prepare report to Council summarising results from community consultation	Senior Project Officer, Infrastructure Grants & Major Projects

LEGAL IMPLICATIONS FOR COUNCIL

29. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

30. There are no further costs associated with Council submitting a proposal to amend the existing address locality boundary, as the proposal can be submitted utilizing existing staff resources.

James Smallson

Group Manager Infrastructure Grants and Major Projects

George Bounassif

Executive Director City Assets and Operations

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

ITEM
2406 B1	This report only provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this report has no financial impact upon Council's budget.
2406 B2	The recommendation of the report is to receive and note information, and to provide further information. Therefore, there are no financial impacts from the report. The report includes details of projects, timing and funding arrangements.

ITEM
2406 B1	This report provides an update on the proposed traffic improvements and other proposed works on Hill Road and Bennelong Parkway, Wentworth Point and Sydney Olympic Park. Therefore, this report has no financial impact upon Council's budget.
2406 B2	There are no financial implications from adopting the recommendation in this report.

1 ⇩	OCM 12 August 2024 - Item 13.6 - Adoption of Code of Meeting Practice 2024
2 ⇩	Code of Meeting Practice May 2024

1 ⇩	TEAG 2406 Minutes for the Traffic Engineering Advisory Group meeting held on 18 June 2024	2 Pages
2 ⇩	TEAG 2406 Item Reports of Traffic Engineering Advisory Group meeting held on 18 June 2024	9 Pages
3 ⇩	TEAG 2406 Attachment 3 Consultation and Timing for Traffic Engineering Advisory Group meeting held on 18 June 2024	2 Pages

1 ⇩	TEAG 2408 Minutes	2 Pages
2 ⇩	TEAG 2408 Item Reports	9 Pages
3 ⇩	TEAG 2408 Attachment 3	2 Pages